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2024-93-Minutes for Meeting March 06,2024 Recorded 4/11/2024�vIES CQ o� G2< BOARD OF I COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 9:00 AM Recorded in Deschutes County CJ2024-93 Steve Dennison; County Clerk Commissioners' Journal 04/11 /2024 11:52:42 AM 2024-93 WEDNESDAY March 6, 2024 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Tony DeBone and Phil Chang. Also present were County Administrator Nick Lelack; Assistant Legal Counsel Kim Riley; and Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal webpage www.deschutes.org/meet'QZ_S. CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE CITIZEN INPUT: • Ron Boozell referred to the start of the Covid pandemic four years ago in 2020 and encouraged preparations for the next one. • Ryan Rudnick reiterated his proposal that the housing for male justice -involved persons on Wilson Avenue be relocated to the public safety campus, saying this would be a mutually beneficial solution and not prioritize parolees over the safety of residents in the Larkspur neighborhood. Noting it would take time to develop a new facility in proximity to the jail, and funds would have to be secured, Commissioner Chang asked where these services should be provided in the meantime. BOCC MEETING MARCH 6, 2024 PAGE 1 OF 8 Dorinne Tye spoke to the update of the Transportation System Plan, asking if the highway will have to be moved to accommodate a new roundabout. She urged monitoring pollution and studying the impacts of lead exposure on children, which can lead to cognitive and mental health problems, as well as assessing negative impacts such as heart attacks in adults who live close to airports. CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda. 1. Approval of an Intergovernmental Cooperative Purchasing Agreement with Douglas County, Washington 2. Approval of Order No. 2024-010, designating the Road Department Director as the County representative for the purposes of signing the Safe Streets and Roads for All (SS4A) grant agreement and associated documents 3. Consideration of Board Signature on letter thanking Leah Gage for service on the Deschutes County Behavioral Health Advisory Board 4. Approval of February 23, 2024 BOCC Legislative Update minutes 5. Approval of minutes of the BOCC February 7, 2024 meeting CHANG: Move approval of the Consent Agenda as presented DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried ACTION ITEMS: 6. First Reading of Ordinance No. 2023-017: Transportation System Plan Update 2020-2040 Tarik Rawlings, Senior Transportation Planner, presented Ordinance No. 2023- 017 for first reading. This ordinance would repeal and replace the Deschutes County Transportation System Plan (TSP) with the updated version for 2020-2040 which has been in development since 2021. Commissioner DeBone acknowledged comments received with respect to the proposed Sisters to Black Butte Ranch trail. Saying this is a divisive issue, he noted this project would not be implemented by the County. He supported BOCC MEETING MARCH 6, 2024 PAGE 2 OF 8 N including it in the TSP with a generic reference to "community connections," spoke to opportunities for multi -modal transportation, and reiterated that this trail would not be built by the County. Commissioner Chang said the Sisters City Council, which represents all 3,000 residents of Sisters. supports the proposed multi -use path to Black Butte. Noting that the priority levels were removed from these projects and no specific alignments were referenced, he said what remains is a statement which reflects the hopes of many community members that paved pathways will someday connect certain areas. Commissioner Adair said she does not support the Sisters to Black Butte paved pathway, nor does she support including this project in the TSP. DEBONE: Move approval of first reading of Ordinance No. 2023-017 CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion carried Chair Adair read the title of the ordinance into the record. Rawlings said second reading of the ordinance will occur on March 201h Allocation of ARPA funds for ARPA administration expenses and for eligible costs in the District Attorney's Office and for the Victim's Assistance program Dan Emerson, Budget and Financial Planning Manager, reviewed past actions taken by the Board to determine allocations for all remaining ARPA funds as well as any which might be returned by outside organizations. Staff recommends that the Board officially obligate the remaining and returned ARPA funds, as follows: $162,000 for ARPA administration personnel salary and benefits, and $480,182 for District Attorneys Office & Victim's Assistance eligible programmatic costs. Emerson said if approved, this action would zero out the full obligated balance within the ARPA fund. CHANG: Move approval of ARPA allocations of $162,000 for ARPA administration and $480,182 for District Attorneys Office/Victim's Assistance eligible costs Second BOCC MEETING MARCH 6, 2024 PAGE 3 OF 8 VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 8. Update to County Finance Policy No. F-7 Bank Accounts and Cash Handling Policy Robert Tintle, Chief Financial Officer, explained the proposal to consolidate four existing policies concerning bank accounts and the handling of cash into one policy. Tintle noted that the procedures for performing all applicable duties exist separate from the policy as those are much more detailed and change over time in response to updated technology and to incorporate efficiencies and other best practices. Tintle said one amendment to the draft Bank Accounts and Cash Handling policy contained in the Board's meeting packet is to revise the statement in Section B (Applicability) to read "This policy applies to all County departments and offices." Regarding the recommendation that the approval of new bank accounts be transferred from the Board to the County Treasurer, Chief Financial Officer, and County Administrator, Commissioner Adair preferred that the Board retain oversight of this function. Commissioner DeBone supported continuing to require Board authorization of any new bank accounts. He also wanted the Board to receive an annual review of all bank accounts and their status. Commissioner Chang was comfortable with allowing administrative opening of new bank accounts and was not concerned with the Board retaining oversight and approval of this function. DEBONE: Move approval of County Administrator signature of revised County Administrative Policy No. F-7, Bank Accounts and Cash Handling Policy as amended to require Board approval to open new bank CHANG VOTE: accounts and as further amended to remove the language referencing "County Service Districts" under section B (Applicability), and further authorize that policies F-8, F-9 and F-11 be rescinded Second CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried BOCC MEETING MARCH 6, 2024 PAGE 4 OF 8 9. U.S. Environmental Protection Agency / Community Change Grants / Potential Opportunity for Funding Peter Gutowsky, Community Development Director, said that Deschutes County, in collaboration with other entities, could be a competitive applicant for an EPA Community Change grant. More specifically, Gutowsky said that a Census tract in southern Deschutes County appears to meet the criteria for a demonstration project of transitioning from septic systems to sanitary sewer. Another possibility is to seek a grant that could be used to increase defensible space of private properties by reducing fuels. Gutowsky said no grant match would be required. He listed possible benefits, including economic development and environmental protection. He proposed returning to the Board in three to five weeks with tangible, discrete project proposals for one or two grants, with the aim of submitting applications by the end of May or in early June at the latest. If awarded, grant projects would have to be implemented within a three-year period. In response to Commissioner DeBone, Gutowsky said these grants target unincorporated disadvantaged communities, which are defined through the US Census. One such community has been identified in southern Deschutes County. Responding to Commissioner Chang, Gutowsky said if the Board directs proceeding, the County would first apply for a technical assistance grant to aid it in applying for a Community Change grant. Gutowsky added that Deschutes County has experience in receiving and administering federal funds, which is a requirement of the larger grant. Commissioner Chang advised reaching out to Congressional staff to help with information -gathering with the aim of enhancing the County's chances of securing a Community Change grant. 10. Grant opportunity to explore developing a campground on County -owned property at Fort Thompson Lane Jen Patterson, Strategic Initiatives Manager, reviewed efforts to explore the feasibility of private or public RV parks and campgrounds along with support amenities and infrastructure in three areas, including County -owned land at Fort Thompson Lane. Patterson presented information on the State's County Opportunity Grant program, which is administered by the Oregon Parks and Recreation Department to fund qualified projects for Oregon counties. She shared a list of eligible projects, which include the development of new campgrounds and/or support facilities. The total amount anticipated to be BOCC MEETING MARCH 6, 2024 PAGE 5 OF 8 available to all counties in 2025 is between $800,000 and $1.1 million; if it applied for and was awarded a grant, the County would need to provide a 50% match. Discussion ensued as to whether the Fort Thompson Lane property would be eligible for a grant, since it is outside the Urban Growth Boundary (UGB). Commissioner DeBone supported getting clarity on this first, after which the County could consider pursuing a rezone, if needed. Commissioner Chang said after the report commissioned by the County to determine the feasibility of utilizing various sites for campgrounds was published, the consultants provided additional information regarding how a new park masterplan could be integrated into the County's Comprehensive Plan and thereby render the current zoning of the Fort Thompson Lane property a non - issue. Commenting that the expanded area of the Fort Thompson Lane property at about 500 acres is larger than Tumalo State Park, Commissioner Chang spoke to the possibility that the County could partner with the Bend Park & Recreation District to develop trails, campgrounds, playfields and other amenities. Patterson said applications are due on October 1st. She confirmed that an application could be submitted for grant funding to develop a park masterplan. In response to Commissioner Chang, Patterson said options for the required 50% match might include a land donation or an in -kind match such as staff time. The Board was in consensus to move forward on determining the eligibility of the County for a State County Opportunity grant as discussed. 11. Application for Central Oregon Health Council Behavioral Health Surplus Funds Janice Garceau, Director of Health Services, described the grant opportunity for the older adults program and respite services at the Stabilization Center. Commissioner Chang appreciated that the County provides these critical services to older persons and those seeking respite at the Stabilization Center. CHANG: Move to authorize the application for Central Oregon Health Council Behavioral Health Surplus Funds to serve older adults as well as persons receiving respite at the Stabilization Center DEBONE: Second BOCC MEETING MARCH 6, 2024 PAGE 6 OF 8 VOTE: CHANG: DEBONE: ADAI R: OTHER ITEMS: Yes Yes Chair votes yes. Motion Carried )en Patterson, Strategic Initiatives Manager, reported an email received from Rooted Homes asking if the County wants to be one of the employer partners of its Workforce Housing Program in connection with the Simpson affordable workforce housing being built in southwest Bend. This program gives preference to employees of partnering employers who donate $10,000 for each home sponsored in the project's housing lottery. The donated amount is applied towards the sale at closing. Following discussion, the Board was in consensus to not participate in this opportunity at this time. Patterson shared an inquiry from Congresswoman Chavez-Deremer asking if Deschutes County wishes to propose any projects for possible receipt of Congressionally directed funding. Commissioner Chang said when he was in Washington, D.C. last month, he had expressed support for a few funding requests submitted by other entities or organizations. The Board was in consensus that the County will not submit a request for Congressionally directed funds at the current time. Commissioner Chang reported on: yesterday's Public Health Advisory Board meeting where the topic of fees for environmental health inspections was discussed; a recent meeting of the Local Health Safety Coordinating Council where M110 funding and how deflection will work was discussed; a meeting to discuss expanding burn acreage for prescribed fire and smoke events for the upcoming season; a meeting of the rule -making advisory committee for the State which is developing wildfire maps; and his participation in a talk before the League of Women Voters with the director of the North Unit Irrigation District. Commissioner Adair noted challenging road conditions yesterday and reported on a meeting regarding safe parking programs in Bend, saying this information will be shared with non -participating churches in the hope of expanding this program. EXECUTIVE SESSION: None ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 10:44 am. BOCC MEETING MARCH 6, 2024 PAGE 7 OF 8 r�- DATED this �_ day of 2024 for the Deschutes County Board of Commissioners. PATTI ADAIR, CHAIR ATTEST: RECORDING SECRETARY ANTHONY DEBONE, !VICE CHAIR PHIL CHANG, CO MISSIONER BOCC MEETING MARCH 6, 2024 PAGE 8 OF 8 E S COG �{ BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, MARCH 6, 2024 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.Iy!3 ominzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. Y To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD, • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. CONSENT AGENDA 1. Approval of an Intergovernmental Cooperative Purchasing Agreement with Douglas County, Washington 2. Approval of Order No. 2024-010, designating the Road Department Director as the County representative for the purposes of signing the Safe Streets and Roads for All (SS4A) grant agreement and associated documents 3. Consideration of Board Signature on letter thanking Leah Gage for service on the Deschutes County Behavioral Health Advisory Board 4. Approval of February 23, 2024 BOCC Legislative Update minutes 5. Approval of minutes of the BOCC February 7, 2024 meeting ACTION ITEMS 6, 9:10 AM First Reading of Ordinance No. 2023-017: Transportation System Plan Update 2020-2040 7. 9:20 AM Allocation of ARPA funds for ARPA administration expenses and for eligible costs in the District Attorney's Office and for the Victim's Assistance program 8. 9:35 AM Update to County Finance Policy No. F-7 Bank Accounts and Cash Handling Policy 9. 9:50 AM U.S. Environmental Protection Agency / Community Change Grants / Potential Opportunity for Funding March 6, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 10. 10:15 AM Grant opportunity to explore developing a campground on County -owned property at Fort Thompson Lane 11. 10:35 AM Application for Central Oregon Health Council Behavioral Health Surplus Funds OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192,640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN March 6, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3 Brenda Fritsvold From: D T <dorinne.tye@gmail.com> Sent: Wednesday, March 6, 2024 9:41 AM To: citizeninput; City of Bend Subject: 3/6/24 Commissioners Meet -Bend Municipal Airport, Neurtoxins, Pollution, Road/Highway, Freebies to City [EXTERNAL EMAIL] Transportation system plan, I feel the need to one more time point out how deceptive the Powell Butte Road Roundabout appears. I do have questions about jurisdiction issues. Is it actually Highway or Road? Is this County or State? Please point me to the document that actually changed the Road to Highway. Thank you. As you get the Powell Butte Road roundabout underway, I still find this to be deceptive. Have you made it clear to taxpayers that part of the plan is to move highway to provide more free parking to the airport, privately owned by the City, providing extra freebies to private for profit businesses? Are you also moving the highway to extend runway as airport requested? The pollution and noise is destructive to our outdoor lovers way of life, children's educations, health, nearby residents, farms and wildlife. Environmental plans- why are airport's lead and noise impacts STILL NOT included in ANY environmental and fuel reduction plans?! The flight schools excessive pollutants, annual near ton of lead and damages are not trivial and should be a TOP priority. Central Oregon Health Council Behavioral Health Surplus Funds, action agenda- wait, surplus finds without a SINGLE STUDY ON LEAD IMPACTS TO LIVESTOCK, RESIDENTS AND CHILDREN FROM THE HIGHEST LEAD POLLUTING AIRPORT IN THE STATE ACCORDING TO EPA'S 2020 NEI. You're going to keep with the American sick care model, ignoring and promoting environmental toxicants rather than investing in preventating lifelong injury from massive amounts of KNOWN neurotoxins?! Lead impacts are permanent, LIFELONG and contribute greatly to mental health problems!!! And you still don't have a SINGLE MONITOR OR ACCURATE flight tracking to KNOW FLIGHT PATHS OF FLIGHT SCHOOL'S MANEUVERS MUST BE MOVED OFF RESIDENT HOMES!!!!! Oregon's statewide planning, goal#1, the FIRST PRIORITY is comprehensive community involvement. Please use those funds to address the lead pollution impacts, i.e. study number of heart attacks, hypertension, adhd and violence within 2 miles of airport, under hold patterns and at schools within proximity to this. Please consider the double benefit for our community by doing as goal#1 suggests and request the college's build 1 this into an environmental health or community health and/or sciences classes, like Washington did in their MOVUP Study. This gave relevance to the students involved, greatly improved the relevance of their education while helping lead science on community and childhood protections, as well as encouraging aviation to come out of antiquated practices and machinery. Dorinne Tye There is NO SAFE level of lead. Lead injury is permanent and irreversable, with greatest known impacts to children's brains, babies, stillbirths, preterm births, pregnant women, fetus', mental health and heart health. 1 \XvTES CO �1L Gam, x BOARD OF COMMISSIONERS MEETING DATE: March 6, 2024 SUBJECT: First Reading of Ordinance No. 2023-017: Transportation System Plan Update 2020-2040 RECOMMENDED MOTION: Move approval of first reading of Ordinance No. 2023-017 by title only. BACKGROUND AND POLICY IMPLICATIONS: The Road Department, with the assistance of the Community Development Department, has prepared an update of the 2010-2030 Deschutes County Transportation System Plan (TSP). The new TSP will cover the years 2020-2040. The TSP focuses on County arterials and collectors as well as bicycles, pedestrians, transit, and other modes. Following a public hearing on November 29, 2023 and the conclusion of deliberations on February 14, 2024, the Board has voted to adopt the TSP with amendments. The full record is located on the project webpage: https•//www deschutes org/cd/Dage/transportation-system-plan-update-2020-2040- 247-23-000507-pa-508-ta BUDGET IMPACTS: The draft TSP document outlines cost estimates associated with various transportation improvement projects for the 2020-2040 planning period. ATTENDANCE: Tarik Rawlings, Senior Transportation Planner Chris Doty, Road Department Director Cody Smith, County Engineer/Assistant Road Department Director MEMORANDUM TO: Deschutes County Board of Commissioners (Board) FROM: Tarik Rawlings, Senior Transportation Planner DATE: February 28, 2024 SUBJECT: Consideration of First Reading of Ordinance 2023-017 - Deschutes County Transportation System Plan Update The Board of County Commissioners (Board) will consider a first reading of Ordinance 2023-017 on March 6, 2024 related to the Deschutes County Transportation System Plan (TSP) Update covering the years 2020-2040. The first reading of the TSP follows the conclusion of Board deliberations on February 14, 2024. BACKGROUND The County selected Kittelson & Associates Inc. (KAI) as the consultant for the 2020-2040 TSP. The County and KAI prepared the draft of the 2020-2040 TSP based on technical analysis, public comments, and internal staff review. Duringthe plan development process, KAI and County staff from the Road Department and Planning Division have coordinated with Oregon Department of Transportation (ODOT) and staff from other local jurisdictions. KAI and County staff reviewed a proposal from the County Bicycle and Pedestrian Advisory Committee (BPAC) on future road improvements and connectors. Additionally, KAI and the County held an on-line presentation from April 27 to May 14, 2021, including an online public meeting on May 4, 2021, to solicit public comment. The on-line presentation included technical memos on plans and policy reviews, goals and objectives, and needs analyses of existing and future conditions. The background materials were posted at the following link: https•//kaiproject.com/websites/68/ The full record including public and agency comments is included at the following project -specific website: https•//www deschutescounty gov/cd/page/transportation-system-plan-update-2020-2040- 247-23-000507-pa-508-ta The Deschutes County Planning Commission (PC) held a public hearing' on August 10, 2023 and held deliberations on October 12, 20232. Ultimately, the PC issued a recommendation to the Board, which is reviewed later in this memorandum. Following a public hearing on November 29, 20233, the Board extended the open record period until December 6, 2023 at 4pm to collect any additional testimony. On December 20, 2023, staff engaged the Board in a pre -deliberation update where the Board was asked to identify the pertinent issue areas they would like presented through a decision matrix during future deliberations4. On January 10, 2024, the Board elected to reopen the record through Board Order 2024-003, allowing for additional materials in record until January 31, 2024, at 4pm5. Acknowledging the full TSP record including approximately 360 written comments, the Board held initial deliberations on February 7, 20246 and continued deliberations on February 14, 20247. Ultimately, the Board voted to approve the TSP as amended through their deliberative process. The final version of the TSP document, reflecting the Board's amendments, is included as Exhibit D to Ordinance 2023-017. II. NEXT STEPS / SECOND READING The Board is scheduled to conduct the second reading of Ordinance 2023-017 on March 20, 2024, fourteen (14) days following the first reading. ATTACHMENTS: Draft Ordinance 2023-017 and Exhibits Exhibit A: Comprehensive Plan Section 23.01 (repeal) Exhibit B: Comprehensive Plan Section 23.01 (adding) Exhibit C: Comprehensive Plan Section 3.7 Exhibit D: Comprehensive Plan Appendix C - Transportation System Plan Exhibit E: Comprehensive Plan Section 5.12, Legislative History Exhibit F: TSP Findings 1 https://www.deschutes.org/bc-pc/page/planning-commission-38 z https://www.deschutes.org/bc-pc/page/planning-commission-41 3 https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-139 4 https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-145 s https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-146 6 https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-150 1 https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-154 Page 2 of 2 �vIES CO G BOARD OF -•�„� COMMISSIONERS MEETING DATE: March 6, 2024 SUBJECT: Allocation of ARPA funds for ARPA administration expenses and for eligible costs in the District Attorney's Office and for the Victim's Assistance program RECOMMENDED MOTION: Move approval of ARPA allocation of $162,000 for ARPA administration and $480,182 for District Attorney's Office/Victim's Assistance eligible costs. BACKGROUND AND POLICY IMPLICATIONS: In FY21, Deschutes County was awarded approximately $38.4 million in American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds (SLFRF) through the Federal Government. The Deschutes County Board of Commissioners has since allocated all ARPA funds toward categories including affordable housing, childcare, food assistance, homelessness, public health and Covid-19, mental health, small businesses, non -profits, and water and broadband infrastructure. In July 2021, the Board of Commissioners allocated $392,000 in ARPA SLFRF funds for administration costs through Fiscal Year 2024. Those funds support ongoing staff time for management of the grant and have almost been fully expended. The grant program will continue until its scheduled end date of December 31, 2026, and will require administration duties through the end of the program. Finance is requesting a formal reallocation of $162,000 in ARPA funds for administration costs through the end of the ARPA program. The reallocated funds are available due to $550,000 in returned ARPA funds from Veterans Village operations and expansion projects which were subsequently funded by the General Fund. In addition, $92,182 was previously set aside for eligible Deschutes County reimbursement by the Board of Commissioners on August, 23, 2023. The requested ARPA funds would partially cover an existing 1.0 regular duration FTE position. The position is responsible for both ARPA management and countywide budget functions. The ARPA funding request is based off a .5 ARPA / .5 Finance FTE split in FY25 and a reduced .33 ARPA / .67 Finance FTE split in FY26 and FY27 as ARPA funds are expended and closed out in December of 2026. The remaining $480,182 in ARPA funds would be applied to eligible costs in the District Attorney's Office and Victim's Assistance program. BUDGET IMPACTS: None. On August 23, 2023, the Board of Commissioners allocated any remaining or future returned ARPA SLFRF funds for Deschutes County reimbursement of ARPA eligible costs. Today's motion would provide the official obligation of those funds to satisfy the obligation deadline of December 31, 2024. $162,000 ARPA Administration personnel salary and benefits $480,182 District Attorney's Office & Victim's Assistance eligible programmatic costs $642,182 Total Funds This motion will zero out the obligated balance within the ARPA fund as all previously returned funds will have been obligated. ATTENDANCE: Dan Emerson, Budget & Financial Planning Manager BOARD OF • •` ' MEETING DATE: March 6, 2024 SUBJECT: U.S. Environmental Protection Agency / Community Change Grants / Potential Opportunity for Funding RECOMMENDED MOTION: Information only. BACKGROUND AND POLICY IMPLICATIONS: The U.S. Environmental Protection Agency (EPA) received $2.8 billion to award grants to help disadvantaged communities address a wide range of environmental and climate justice issues. Deschutes County, in partnership with Neighborlmpact, Central Oregon Intergovernmental Council, Oregon Department of Environmental Quality, and others, is likely in an excellent position to compete for a grant award for a census tract in Southern Deschutes County. Additional coordination is required to further evaluate the application requirements and refine proposed projects with partnering organizations. Staff will update the Board of County Commissioners in approximately four weeks, ideally with a recommendation to support applying for an EPA Community Change Grant. If so, it could take six to eight weeks or longer to complete the grant application, which is extensive. To the extent that additional resources from Long Range Planning are needed to assist with the grant application, staff will discuss the impacts as it pertains to existing work programs. BUDGET IMPACTS: None. ATTENDANCE: Peter Gutowsky, CDD Director MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Peter Gutowsky, AICP, Director DATE: February 28, 2024 SUBJECT: U.S. Environmental Protection Agency / Community Change Grants / Potential Opportunity for Funding I. BACKGROUND Greg Svelund, Oregon Department of Environmental Quality Regional Solutions Center Liaison, alerted me to a U.S. Environmental Protection Agency (EPA) grant opportunity on February 7, 2024.1 The Inflation Reduction Act (IRA) created the Environmental and Climate Justice Program —the largest investment in environmental and climate justice in U.S. history —when it was signed into law by President Biden on August 16, 2022. Under this program, the U.S. Environmental Protection Agency (EPA) received $2.8 billion to award grants to help disadvantaged communities address a wide range of environmental and climate justice issues, and $200 million for technical assistance related to these grants. Awards are expected to be $10-20 million. Lead applicants may submit up to two applications and may receive up to two awards. No cost -sharing or match is required as a condition of eligibility. Projects must be designed to be successfully and effectively completed within a three-year period. EPA is accepting applications for Community Change Grants until November 21, 2024. II. GRANT OPPORTUNITY Out of the $2 billion in funding, EPA has identified five Target Investment Areas to ensure that communities with unique circumstances, geography, and needs can equitably compete for funding. Fifty million dollars are exclusively targeted to disadvantaged unincorporated communities. A portion of Southern Deschutes County, Census Tract 41017000200, is recognized by EPA as a disadvantaged community due to lower income, life expectancy, and education levels, among other challenges. Figure 1 shows the census tract. It contains approximately: • 166,459 federal acres • 32,538 non-federal acres • 3,446 rural tax lots; 2,145 with a residence ® 1,652 City of La Pine tax lots, 856 with a residence 1 https://www.epa.gov/inflation-reduction-act/inflation-reduction-act-community-change-grants-program Figure 1— Census Tract 4107000200 Community Change Grants are required to empower communities and their partners to collaborate, design, develop, and implement multi -faceted projects that address: • Climate resistance • Pollution reduction • Community engagement and collaborative governance • Community strength • Readiness • Compliance For Southern Deschutes County, Community Change Grants could possibly fund: • Fuel reduction (defensible space) on private property. • Home rehabilitation, weatherization, energy, and water assistance. • Upgrading conventional septic systems to onsite wastewater alternative treatment technologies (ATTs). • Sampling ATT (Level 3) designs which if substantiated for their performance, would allow the Oregon Department of Environmental Quality to amend state rules to permit more ATTs. Based on the factors noted above, Deschutes County, in partnership with Neighborlmpact, Central Oregon Intergovernmental Council, Oregon Department of Environmental Quality, and others, is likely in an excellent position to compete for a grant award.' III. NEXT STEPS Additional coordination is required to further evaluate the application requirements and refine proposed projects with partnering organizations. Staff will update the Board of County Commissioners in approximately four weeks, ideally with a recommendation to support applying for a Community Change Z Grant eligibility requires formal partnership with a local government to partner with a community -based non-profit organization. Other organizations and entities may participate in the Community Change Grants as Collaborative Entities. -2- Grant. If so, it could take six to eight weeks or longer to complete the grant application, which is extensive. To the extent that additional resources from Long Range Planning are needed to assist with the grant application, staff will discuss the impacts as it. pertains to existing work programs. 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Climate Action Strategies and Associated Project Activities (back to the Table of Contents) Eligible project activities associated with each Climate Action Strategy identified in Section I.G. of the NOFO could include but are not limited to the following examples. Applicants may propose different activities as long as they are consistent with the applicable Climate Action Strategy as described in Section I.G of the NOFO and are eligible for funding under section 138(b)(2) of the Clean Air Act. Strategy 1: Green Infrastructure and Nature -based Solutions Examples: Building climate resilience and carbon sequestration through tree planting o Mitigate urban heat islands through reflective surfaces and shade trees or other vegetation, including preparing planting sites and establishing and caring for trees and other vegetation. o Plant trees in public spaces. o Plant trees in sites that are strategically selected to shade buildings (i.e., planted within 60 feet of a building). Multi -benefit stormwater projects o Construct permeable surfaces, collection basins, rain gardens, bioswales and other green infrastructure. o Restore and / or protect wetlands. o Improve urban forest site(s) to create new or more functional planting locations for trees and other vegetation, such as bioswales, which contribute to: ■ Greening to protect and conserve community lands and water; ■ Watershed protection that supports sensitive wildlife habitat and enhances water access.; and / or ■ Replacement of concrete or pavement and restoring spaces to more natural conditions to restore water to the community, reduce flooding, and improve public greenspace. Public parks and open spaces o Create new parks or enhance / expand existing parks to provide climate resilience benefits like heat island reduction and flood mitigation or other demonstrable environmental benefits. o Green existing schoolyards to protect vulnerable populations by adding nature -based solutions. Strategy 2: Mobility and Transportation Options for Preventing Air Pollution and Improving Public Health and Climate Resilience Examples: Construct new, expanded, or enhanced bikeways, walkways, or non -motorized urban trails that reduce vehicle miles traveled and related air pollution by providing safe routes for zero -emission travel between residences, workplaces, commercial and community centers, and schools. Implement "Complete Streets" projects to improve walkability, bike -ability, and transit use, including improved access for people with disabilities. projects to improve walkability, bike - ability, and transit use, including improved access for people with disabilities that reduce vehicle miles traveled and related air pollution. 73 • Implement climate resilience measures on bikeways or trailways such as raising the elevation or installing permeable pavers to reduce flooding or increasing shade coverage to mitigate extreme heat. • Conduct the measurement, analysis, design, planning and engineering work necessary to submit a competitive application for state and / or federal funding that will fund large-scale improvements (larger than this competition is able to fund) to significantly reduce a community's Greenhouse Gas (GHG) emissions and / or improve climate resilience. • Purchase, lease, or contract for the use of zero -emission vehicles for community car sharing, vanpooling, ride -sharing, and related mobility options. • Purchase, construct, and / or install infrastructure, equipment, or facilities to create and / or support low or zero -emission transportation options. Guidelines: Transportation projects that involve public transit or improvements to public property should include a governmental agency as a Collaborating Entity that will help perform and oversee the project. Strategy 3: Energy -Efficient, Healthy, Resilient Housing and Buildings Examples: • Install energy efficiency measures such as insulation, double or triple glazed windows, "cool roofs" that reflect sunlight, and energy management systems in public buildings. • Install ventilation systems to help improve indoor air quality during pollution -related events such as wildfires. .__ _ii r. t 1+; F ,1.. 1 V,th hinhar_effryanev eler;trie hentina ennlinu • install or retrofit horses or multi-tauauy b> a� and cooking systems (e.g., heat pumps, heat pump water heaters, electric and induction stoves, electric clothes dryers). • Reduce heat island effects by installing cool roofs on homes, multi -family housing, or public buildings. • Implement other -similar projects qualified under HUD's Green and Resilient Retrofit Program GRRP . Note that applicants who have received or will receive HUD funding under this program must have internal controls in place to ensure that the same costs are not charged to more than one Federal grant.22 Guidelines: In their Project Narrative, applicants should describe how low-income residents will directly benefit from the project through lower costs and how residents will be trained on how to operate and maintain new technology and equipment, where applicable. For projects that will fund home or multi -family housing improvements, applicants should include details of their target tenants or homeowners, such as with those incomes at or below the greater of: o For Metropolitan Areas: (1) 80% Area Median Income (AMI) and (2) 200% of the Federal Poverty Level 12 Refer to 2 CFR 200.403(f). 74 o For Non -Metropolitan Areas: (1) 80% AMI; (2) 80% Statewide Nonmetropolitan Area AMI; and (3) 200% of the Federal Poverty Level Applicants may also target community housing (e.g., land bank, housing conservancy, cooperative, or other community -based nonprofit) or public housing for this strategy. Applicants should refer to the description of the Community Strength Plan in the NOFO, particularly the need to minimize the risks associated with displacing current residents due to EPA - funded investments for this strategy. Strategy 4: Microgrid Installation for Community Energy Resilience Examples: • Construct microgrid infrastructure. • Install microgrids with onsite renewable energy generation and storage. • Install ancillary energy infrastructure necessary to support microgrids. • Install other energy infrastructure for microgrid operations. Guidelines: The application should include details that demonstrate the extent to which the microgrid will serve the target community, such as: that the microgrid will be used to ensure that reliable power is provided for any community -serving buildings or critical facilities during extreme weather emergencies or any weather -related outages; that the community lacks an external grid, and the microgrid will be used to meet local energy consumption needs during normal or "blue sky" conditions; or where an external grid is available, that the microgrid will be capable of interconnecting with that grid to meet peak energy consumption demands and increase grid reliability. Strategy 5: Community Resilience Hubs Examples: • Assess the most acute climate risks facing a community (e.g., extreme heat, flooding, wildfire), identify where the community has gaps in its resilience strategy, then design a plan to mitigate specific risks by creating or upgrading community facilities to serve as resilience hubs that remain operable during an emergency. • Purchase and install backup power equipment such as generators or onsite solar and storage at one or more resilience hubs. • Implement structural and non-structural retrofits to enhance the resilience of the hub (e.g., raise the building elevation to reduce flood risk, improve cooling systems and / or insulation to reduce extreme heat risk). • Implement wildfire mitigation measures such as retrofitting the hub to reduce flammability, creating a defensible space between the hub and its surrounding environment, and installing air filtration equipment to reduce the risks of smoke inhalation. • Purchase and install communications devices that can operate even with loss of local power and telecommunications systems. Guidelines: • The resilience hubs should be operable during an emergency. Applicants are encouraged to develop plans that will help ensure the facility is operable, including an emergency communications plan, 75 plan for backup power during emergencies, and agreements and processes for activating the facility in the event of an emergency. • The community resilience hub should be a community -convening space that provides climate resilience and related resources and services to community residents. • Applicants should demonstrate how they will work with relevant emergency response organizations to maximize the efficacy and use of the resilience hub. Strategy 6: Brownfields Redevelopment Examples: • Build and / or upgrade existing structures and sites to improve community use while reducing GHG emissions and / or improving climate resilience. • Implement greening efforts (tree -planting, park construction or renovations, community garden developments, etc.) that mitigate GHG emissions and / or improve climate resilience. • Install low or zero emission energy infrastructure such as solar and storage. • Conduct deconstruction and green demolition activities to support adaptive reuse or new construction. Applicants can refer to EPA's Climate Smart Brownfields Manual for information about green demolition activities. ` • Acquire land to enable a brownfield redevelopment that has emissions mitigation and / or climate resilience benefits. Guidelines: Redevelopment sites eligible for funding must be consistent with the federal definition of a Brownfield site in 42 U.S.C. 9601(39) as follows: a brownfield is a property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Projects for adaptive reuse should explore and can leverage national and state historic preservation tax credits to maximize funding streams.23 Applicants must demonstrate that no cleanup activities will be performed at the site, and / or that cleanup activities are not necessary at the site. This can be demonstrated by one of the following: o A completed Phase I Environmental Site Assessment with no recognized environmental conditions (RECs) at actionable levels; o A completed Phase II Environmental Site Assessment with sampling result levels below actionable levels; o Lead or asbestos building survey or equivalent environmental or building investigation to determine no likely sources of contamination or hazardous materials will be encountered on site that pose risks to the adjacent community or occupational health and safety risks to workers; or o No Further Action letter from the state or Tribal Brownfields response program. Strategy 7: Waste Reduction and Management to Support a Circular Economy24 23 See guidelines for Tax Incentives for Preserving Historic Properties. 24 A circular economy is generally described as a model of production and consumption, which involves sharing, leasing, reusing, repairing, refurbishing, and recycling materials and products as long as possible and based on three main principles: eliminate waste and pollution, circulate products and materials, and regenerate nature. 76 Examples: • Implement a community -scale composting program to reduce emissions from food waste that includes an educational campaign to inform Project Area residents about climate benefits of reducing food waste. • Implement a community -scale recycling program. • Reduce emissions from food waste by implementing programs that distribute unused food to project area residents. Guidelines: • Where relevant, applicants should demonstrate that all inedible food scraps derived from projects are composted, and that other materials are diverted from landfills and support a circular economy. • Where relevant, project activities should demonstrate how they are using EPA best practices related to the circular economy or other sources of guidance.25 Resources include the Planning for Natural Disaster Debris guidance and Sustainable and Resilient Communities Through Solid Waste Investments and Best Practices After Disasters. • Applicants should consider EPA's ranking of wasted food management_ pathways and EPA Waste Management hierarchy for sustainable materials management. Strategy 8: Workforce Development Programs for Occupations that Reduce GHG Emissions and Air Pollutants This strategy allows applicants to propose workforce development programs that will help reduce GHG emissions and other air pollutants to benefit disadvantaged communities. Thts strategy aliovv's applicants to propose x11 nY ----ce development „Y�uYa7�,C for emploVtl�ent m fields that will help reduce GHG emissions and other air pollutants to benefit disadvantaged communities. A wide range of occupations support the reduction of GHG emissions and air pollutants. Because EPA cannot provide an exhaustive list of such occupations, applicants should describe how their workforce development program will support the reduction of GHG emissions or other air pollutants. Examples of career pathways that may be part of a workforce development program include but are not limited to: electricians, steamfitters, pipefitters, laborers, and other skilled trades occupations that support building electrification, renewable energy projects, and other similar activities; occupations related to the manufacturing of low- and zero -emission technologies; careers in low- and zero -emissions transportation such as vehicle mechanics supporting electric vehicle technologies; community health and outreach workers that assist households in reducing their emissions and addressing sources of pollution; and other careers related to emissions reduction, such as methane mitigation or agricultural carbon mitigation. Applicants should describe how their workforce development program will support the reduction of GHG emissions or other air pollutants. Guidelines: As noted in Section I.G of the NOFO, strong workforce development programs should include the following three features at a minimum: as Refer to EPA's guidance on the Circular Economy I US EPA 77 1. Multi-sectoral partnerships that bring together workforce expertise and enable pathways into high -quality careers. The foundation of a strong workforce development initiative is a set of partners that represent diverse expertise, community and worker voice, and employer needs. For these programs, applicants may collaborate with organizations with workforce development expertise, such as labor unions, tradeswomen organizations, local workforce development boards (locate yours using this U.S. Department of Labor search tool), career and technical schools, community colleges, workforce development nonprofits, and other similar organizations. Examples of the types of expertise and experience that are important for a successful workforce development program include, but are not limited to: • Technical skills and experience to lead classroom and on-the-job training, including equipping students and individuals with the skills needed to succeed and be safe on the job, including knowledge of new and emerging greenhouse gas and other air emissions -reduction technologies; • Knowledge of the local, State, and regional labor market and relevant relationships to have a deep understanding of employer hiring, staffing, and skilling needs, emerging trends especially related to the clean energy transition, and considerations for local job quality and worker voice; • Strong awareness of the barriers individuals in the community face to training and employment, including an understanding of unique barriers specific populations face, and clear strategies for how to address those barriers; and • Established relationships of trust within the community, including knowledge of relevant history and community dynamics, in addition to meaningful, long-lasting relationships in the community that will support trainee recruitment and participation. 2. High -quality training models that are worker -centered, demand -driven, and lead to good jobs. Workforce development projects should be focused on training individuals for high -quality, long-term career pathways in family -sustaining jobs, rather than short-term or temporary, low -wage jobs. Applications should demonstrate that the workforce development project fulfills an industry demand in the Project Area and surrounding region, is informed and supported by employers, and has a clear pathway to long-term employment with family -sustaining wages. This will be key to delivering programs that enable true economic mobility for individuals in disadvantaged communities and bolster the capacity of communities to respond to environmental justice concerns in a sustained fashion. Examples of high -quality, evidence -backed training models are: Apprenticeship readiness programs (or "pre -apprenticeships") with a connection to one or more Registered Apprenticeship Programs; Registered Apprenticeship Programs (registered via the U.S. Department of Labor (DOL) Office of Apprenticeship or State Apprenticeship Agency); Joint Labor -Management Training Programs; paid internships; partnerships with community colleges or vocational schools that award an industry -recognized credential; and similar models that combine on-the-job learning, classroom learning, and mentorship. DOL has a resource on "high -road training programs" that applicants are invited to review here. Workforce development programs can serve adult or youth populations. Applicants may consider high - quality youth -serving training models, including: pre -apprenticeship programs that prepare young people to enter Registered Apprenticeship Programs; career and technical education programs (as described by the U.S. Department of Education); and other similar models. Please note that applicants may propose programs to be included in the American Climate Corps (ACC), which is a federal government initiative focused on training young people for high -demand skills for jobs in the clean energy economy. To qualify as an ACC 78 program, the program must provide youth with at least 300 hours of paid skills -based training and / or service. Applicants submitting a workforce development project to be considered for the ACC should note that in their application. 3. Strategies for recruiting and retaining individuals from disadvantaged communities, especially for populations that face disproportionate barriers to employment. It is a statutory requirement (section 138(b)(1) of the Clean Air Act) for this program to benefit disadvantaged communities. These benefits may include providing opportunities to individuals with barriers to training and / or employment, so they can find long-term employment and economic opportunity in fields associated with air pollutants and GHG reduction. Projects should be designed with comprehensive research and evidence -based strategies for addressing barriers to recruitment, training, employment, and retention. Examples include supportive services to meet the needs of the disadvantaged community, such as childcare and transportation assistance; life skills and basic skills training, such as financial literacy and job readiness, to prepare for a career related to GHG and air pollutant reduction; career services, such as developing individualized employment plans; peer -to -peer mentorship programs to connect experienced workers with new workers to help them learn the job and find a sense of belonging in the workplace; reasonable accommodations consistent with federal equal employment opportunity laws; coaching to support work -based learning; and case workers to support workers with barriers to employment. Applicants proposing a workforce development project are encouraged to describe the following elements and any additional details identified by the applicant: • Design of the program, including if the applicant is proposing a high -quality, evidence -backed training model as described above, and a description of the credential(s) the participants will earn. • Duration of the program and program components, such as time spent in classroom and on-the-job training. Applicants are encouraged to also describe ongoing support participants will receive once they exit the training program and connect to full-time employment to support retention. • How applicants will engage employers and how the program will connect to high -quality jobs. Applicants can review the federal Good Jobs Principles here. • Estimated number of participants that will be trained in the program. • Plan for how the program will recruit participants and how the program will build visibility and trust among residents of the Project Area. • Curriculum the program will use and how it is infonned by industry standards and employer demand. • Wages or stipends for the duration of the program. Applicants are strongly encouraged to provide reasonable compensation for time spent in training to increase participation and retention. • Strategies the program will use to meet the needs of populations that experience barriers to training and employment. • Applicant's approach to administering supportive services to mitigate barriers to training and employment. • Indicators the program will use to evaluate success as well as the methodology the program will use to track the progress of participants during and after the program. Applicants may review the Six Primary Indicators of Performance used by the public workforce system, as described by the Department of Labor here. VM Appendix D Pollution Reduction Strategies and Associated Proi ect Activities (back to the Table of Contents) Eligible project activities associated with each Pollution Reduction Strategy could include but are not limited to the following examples. Applicants may propose different activities as long as the activities are consistent with the applicable Pollution Reduction Strategy described in Section LG of the NOFO and are eligible for funding under section 138(b)(2) of the Clean Air Act. Strategy 1: Indoor Air Quality and Community Health Improvements Examples: • Rernediate or mitigate harmful substances in buildings, including lead, mercury, pesticides, radon, mold, PCBs (caulk, flooring, etc.), lead -based paint, asbestos, and other toxic substances.26 • Install, upgrade, or replace HVAC and / or filtration systems that improve indoor quality in schools, community -serving buildings, and single -and -multifamily homes. These upgrades may be done in conjunction with climate strategies that reduce building GHG emissions. • Equip community centers and community buildings in agricultural worker communities with decontamination stations (e.g., publicly available shower and laundry stations) to eliminate take- home pesticide exposures. • Purchase equipment that can enable "do-it-yourself' upgrades using research -based methods, to distribute within communities impacted by smoke. • Replace wood heaters that do not meet EPA's New Source Performance Standards with more efficient, cleaner heaters certified by EPA, and inuepciiuciiuy vcr-1 fil eu to meet (or to .luv., emi s s=ons below) the most stringent Step 2 emission reduction standards described in Standards of Performance for New Residential Wood Heaters, New Residential Hydronic Heaters, and Forced - Air Furnaces heaters. Strategy 2: Outdoor Air Quality and Community Health Improvements Examples: Reduce exposure from mobile and stationary sources by: o developing or expanding vegetative barriers. o creating alternate truck route programs to decrease impacts to sensitive communities. o providing grants, rebates, or subsidies for households, small businesses, public partners, and community organizations to replace portable diesel equipment such as leaf blowers and lawn mowers with zero -emission alternatives. o retrofitting spray booths in local small businesses to reduce VOC contamination from auto body painters. o providing grants, rebates, or subsidies for backup battery systems to replace diesel backup generators in homes, public facilities, or small businesses. Create clean air zones or low -emission zones such as: 26 The prohibition on using Community Change Grant funding to remediate Brownfields sites does not apply to this activity. 80 o Encouraging "last -mile" delivery through electric delivery vehicles (e.g., trucks, vans, cargo bikes). o Electrifying local government -owned fleets providing services to communities (e.g., sanitation trucks, public buses). o Implementing urban designs that promote air flow and reduce the concentration of pollution along street corridors (e.g., remove or reduce costly parking mandates, reduce idling of diesel vehicles). Implement sustainable construction practices sucn as ininnnizing uu- allu , 111331— .....=�.b building projects (e.g., electrify equipment, cover construction sites, utilize water sprays, properly manage waste). Replace toxic play surfaces that emit harmful pollutants (e.g., tire crumb and certain turfs at schools, community playgrounds, and fields) with non -toxic, permeable options to provide safe places for children to play. Develop other policies that promote reductions in air pollution from transportation such as land use and zoning policies that enable households to live in affordable, dense, and vibrant communities within urban and rural areas. Guidelines: • Communities seeking funding for zero -emission school buses should encourage their local school district apply to EPA's $5 billion Clean School Bus pro rg am. Strategy 3: Clean Water Infrastructure to Reduce Pollution Exposure and Increase Overall System Resilience Examples: Perform targeted infrastructure upgrades such as: o Replacing private -side lead lines in a home, childcare facility, school, or other community - serving building during full lead service line replacement27 o Septic to sewer conversions that connect homes to nearby community water systems. o Installing working water fountains at schools and parks where there are no fountains or they are inoperable, malfunctioning, or contaminated. o Installing water conservation and efficiency technologies that will allow utilities to better monitor and reduce energy consumption onsite. o Installing water reuse technologies that allow for system decreases in both energy and water use efficiencies through water capture, loss prevention, and closed loop approaches. Prepare and apply for state and / or federal water infrastructure funding to address larger community needs (e.g., a leak detection and pipe replacement plan, a HAS action plan, or upgrades to water and wastewater treatment facilities that reduce pollution) by: o Assessing the problem through water sampling and monitoring. o Developing a plan, which could include the necessary design and engineering work. o Preparing an application for federal funding to one of several sources such as to EPA's State Revolving Loan funds. Provide emergency interventions such as: 27 EPA's Drinking Water Regulations for Lead. Lead Service Lines. Strategies to Achieve Full Lead Service Line Replacement. 81 o providing recurring point -of -use filters while communities await lead service line replacement. o providing alternate water supplies for communities and buildings that have contaminated water (PFAS, lead, PCBs, arsenic, nitrates, etc.) in communities with contaminated water systems. o adopting facility procedures or system upgrades that allow for service flexibilities, mobility, and continuity in the event of an emergency due to climate -related disaster events. Guidelines: • The projects should also include a public outreach / education campaign on safe drinking water and / or wastewater, working with the public water system where possible.28 29 • Activities should be coordinated with the EPA funded Environmental Finance Centers to minimize duplication of effort. Strategy 4: Safe Management and Disposal of Solid and Hazardous Waste Examples: • Purchase equipment for hazardous waste sampling to determine classification. • Collect, process, recycle, or otherwise dispose of household hazardous waste and electronics programs and infrastructure. • Conduct compliance oversight for the collection, processing, recycling, storage and disposition of household hazardous waste and electronics. • Develop or expand hazardous waste collection, recycling, and safe recycling programs and infrastructure. • Develop or expand safe disposal technologies for hazardous waste. • Reduce demand for single -use plastic products (by installing public water bottle refill stations and water fountains or implementing community and city -scale water reuse and refill systems), and phasing out single -use products that may be unnecessary. 28 EPA on Reducing Lead in Drinking Water. EPA Communication Plan 3Ts. Basic Information about Your Drinking Water. 29 Drinking Water Analytical Methods. 82 w1 E S CO i G2� } B®Aft® OF COMMISSIONERS MEETING DATE: March 6, 2024 SUBJECT: Application for Central Oregon Health Council Behavioral Health Surplus Funds RECOMMENDED MOTION: Move to authorize the application for Central Oregon Health Council Behavioral Health Surplus Funds to serve older adults as well as persons receiving respite at the Stabilization Center. BACKGROUND AND POLICY IMPLICATIONS: Deschutes County Health Services (DCHS) is seeking approval to apply for Central Oregon Health Council (COHC) Behavioral Health Surplus Funds in the amount of $902,358 to cover existing uncovered costs of services to older adults and to those receiving respite at the Deschutes County Stabilization Center (DCSC). COHC will award funds to organizations that apply to provide services that address behavioral health needs in the community and are not a covered Medicaid benefit. OLDER ADULTS: Deschutes County Health Services (DCHS) intends to use $384,858 in grant funds to continue services to vulnerable older adults living with mental health and substance use disorders. Services would address the 2020-2024 RHIP goals of increasing access to and coordination of behavioral health services and promoting enhanced physical health across communities. Services would also address DCHS's Behavioral Health strategic goal of improving outcomes for individuals with mental health/substance use disorders by increasing access to services and ensuring that individuals served are supported in the least restrictive environments and have improved mental and physical health functioning. These funds would allow DCHS to cover unfunded costs of serving the older adult population. Specifically, the funds would allow the provision of case management and other supports not typically covered by Medicare, as well as pre-treatment and outreach and engagement services not eligible for reimbursement. DCSC STABILIZATION: A critical service provided at the DCSC is 23-hour respite. This service offers individuals a place to obtain extended respite and de-escalate their crisis. It relies on 24/7 operations, is not covered by Medicaid, and is essential to keeping Medicaid individuals out of higher levels of care like the ED/Jail. To date, over 800 individuals have received respite with an average stay of 10 hours per individual. COHC funds would address gaps in resources for stabilization services. Specifically, funds would be applied to the uncovered cost of 23-hour respite for members. Taken as a whole, the cost of Stabilization Center services is roughly 6 million dollars; 56% of those served are Medicaid members, representing —3.36 million in cost; 23% of those receive respite, a service not eligible for Medicaid reimbursement and representing—$772,000 in uncovered -cost. Based on allowable costs, Health services will request $517,500 in BH Surplus Funds. Resources for DCSC Respite will support Activities to Prevent Hospital Admission and Readmission. Individuals would receive comprehensive discharge planning, engagement and referrals to ensure appropriate care intended to reduce risk of harm and avoid Hospital admission/readmission. BUDGET IMPACTS: If awarded, the funds would result in $902,358 of additional revenue for the term July 1, 2024 to June 30, 2025. No new FTE would be added. One limited duration position on the Older Adults Team which is set to term June 30, 2024 would be extended through June 30, 2025. ATTENDANCE: Janice Garceau, Health Services Director o $ 384,858 Personnel Costs: Name Position (FTE dedicated to this proiect) Salary Benefits Total Cost Amnunt Rim grerl =' Rebecca Dolf Behavioral Health Specialist I 77,154 52,847 130,001 119,503 Melissa Merickel Behavioral Health Specialist I 68,761 50,158 118,919 118,919 Stephanie Koutso oulos Behavioral Health Specialist II, Licensed 105,116 61,781 166,897 - Amy Noonan Behavioral Health Specialist II, Licensed 84,519 55,211 139,730 132,276 Chandra Mola BH Program Manager (15%) 17,506 9,831 27,337 - Tracie Smith Admin Support Specialist (5%) 3,103 2,401 5,504 Sub 'Total: Personnel 356,159 232,229 588,388 370,698 i'viaterials & Supplies Total Cost Amount Remw.sted Client Stabilization 10,000 10,000 Professional Licenses 500 Cell Phones (4) 2,160 2,160 Sub -Total: Materials & Supplies 12,660 12,160 Travel Expenses Total Cost Amount Reauested Travel- Mileage Reimb 2,000 2,000 Sub -Total: Travel Expenses 2,000 2,000 Consultants & Contracted Services Sub -Total: Consultants & Contracted Services Total Cost Amount Professional Training and Development Total Cost Amount Requested Education & Sub -Total: Professional Training and Other Budget Items Total Cost Amount Reone.eted Indirect (28%) 169,693 Sub -Total: Other Budget Items Total Project Budgetl 169,693 775,741 1 384,858 DCHS Older Adult Stabilization Services Project Budget Total Requested Project Funds from COHC:' 1 1 Adam Goggins BH Program Manager (501/o) 61,264 33,678 94,942 Timothy Helou Behavioral Health Specialist II 71,811 51,140 122,951 Sub -Total: Personnel 133,075 84,818 217,893 C onsuitanis & Contracted Services Total Cost Amount Requested Allied Universal - Security Contract 145,000 145,000 Bestcare - Lines for Life Contract 125,000 125,000 Iris Telehealth Contract 125,000 97,500 Maxim Staffing Contract 150,000 150,000 Zoe Bartlett Contract 10,000 Sub -Total: Consultants & Contracted Services 555,000 517,500 Professional Training and Development Total Cost Amount Requested Sub -Total: Professional Training and Other Budget Items Total Cost Amount Reauested Indirect (28%) 216,410 Sub -Total: Other Budget Items Total Project Budgetl 216,410 - 989,303 1 517,500 MEETING DATE: March 6, 2024 SUBJECT: Oregon Parks & Recreation grant opportunity to explore developing a campground on County -owned property at Fort Thompson Lane BACKGROUND AND POLICY IMPLICATIONS: In 2023, the County contracted with ECONorthwest to conduct a Camping Feasibility Study to explore the feasibility of private or public RV parks and campgrounds along with support amenities and infrastructure in three areas, including County -owned land at Fort Thompson Lane. The State of Oregon offers a County Opportunity Grant Program which is administered by the Oregon Parks and Recreation Department to fund qualified projects for Oregon counties. Eligible projects include: • Acquisition - Acquiring property for public camping facilities • Development - Developing new campgrounds and/or support facilities • Rehabilitation - Rehabilitating grounds or structures to meet ADA requirements • Planning - Planning for future development of overnight camping facilities, including park master plans The 2025 grant cycle is expected to open on August 1, 2024, with applications due October 1, 2024. The total amount anticipated to be available to all counties is between $800,000 and $1.1 million. In 2021—the most recent award cycle —grant amounts ranged from $57,000 to $500,000. Counties with more than 30,000 residents are required to provide a 50% local match. BUDGET IMPACTS: The cost would be 50% of any awarded grant funds. ATTENDANCE: Jen Patterson, Strategic Initiatives Manager