2024-116-Minutes for Meeting April 10,2024 Recorded 5/3/2024Recorded in Deschutes County CJ2024-116
Steve Dennison, County Clerk
Commissioners' Journal 05/03/2024 9:45:04 AM
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2024-116
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CITY OF SISTERS CITY COUNCIL Agenda
52o E. Cascade Avenue - PO Box 39 - Sisters, Or 97759 1 ph.: (541) 549-6022 ( www.ci.sisters.or.us
Wednesday, April 10, 2024
This City Council meeting is accessible to the public either in person in the Council Chambers at
520 E. Cascade Avenue, Sisters, OR 97759 or via Zoom at the link below:
https://us02web.zoom.us/i/89825696946
5:00 P.M. JOINT CITY COUNCIL AND BOARD OF COUNTY COMMISSION WORKSHOP
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. INTRODUCTIONS
4. UPDATES
A. US20 at Locust Street Roundabout Update - City
B. Urban Growth Boundary Amendment Status -City
C. Deschutes County Transportation System Plan — County
D. Wildfire Resiliency Updates — City/County
S. OTHER BUSINESS
6. ADJOURN
Pursuant to ORS 192.640, this agenda includes a list of the principal subjects anticipated to be considered at the
above referenced meeting; however, the agenda does not limit the ability of the Council to consider or discuss
additional subjects. This meeting is subject to cancellation without notice.
This meetingis opento the public and interestedcitizensare invited to attend. This is an open meeting under Oregon
Revised Statutes, not a communityforum; audience participation is at the discretionof the Council. The meeting
may be audiotaped. The meetinglocation is accessible to persons with disabilities. A request for an interpreter for
the hearing impaired or for other accommodations for persons with disabilities should be made to the City
Recorder at least forty -eighty (48) hours in advanceof the meeting.
The City of Sisters is an Equal Opportunity Provider
JOINT MEETING MINUTES
SISTERS CITY COUNCIL
520 E. CASCADE AVENUE
APRIL 10, 2024
MEMBERS PRESENT:
STAFF PRESENT:
Michael Preedin
Mayor
Jordan Wheeler
City Manager
Andrea Blum
Council President
Kerry Prosser
Assistant City Manager
Jennifer Letz
Councilor
Joe O'Neill
Finance Director
Gary Ross
Councilor
Scott Woodford
CDD Director
Susan Cobb
Councilor
Paul Bertagna
PW Director
Rebecca Green
Deputy Recorder
BOARD OF COUNTY COMMISSIONERS: COUNTY STAFF:
Patti Adair Chair Nick Lelack Administrator
Phil Chang Commissioner Kevin Moriarty County Forester
Tony DeBone Commissioner
The meeting recording is available here: https://www.ci.sisters.or.us/bc-
citycouncil/page/ioint-city-council-county-board-commissioners-workshop
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
The Joint meeting was called to order by Mayor Preedin at 5:00 p.m.
2. ROLL CALL
Mayor Preedin took roll call and established a quorum of the City Council were present. Chair
Adair took roll call and established a quorum of the Board of County Commissioners (BOCC)
were present.
3. INTRODUCTIONS
Mayor Preedin welcomed County Commissioners and staff. City Manager Jordan Wheeler
and County Administrator Nick Lelack were introduced.
4. UPDATES
A. US20 at Locust Street Roundabout Update - City
Manager Wheeler provided an update on the Roundabout construction, stating the
project was on schedule and on budget, with an expected opening of the north side of
Locust Street on May 24. The detour will then require the south side of Locust Street to
close through the summer. The Roundabout route will be in place and tested during the
Rodeo Parade scheduled for June 8, 2024. Wheeler thanked the County for contributing
$1 million dollars for the project. The City contributed $1.4 million, and Oregon
Department of Transportation contributed $5 million. The Public Art for the Roundabout
is in process and will take time to complete. Wheeler spoke to the changes occurring at
611 E Cascade, with the Elementary School getting ready to move out to the new school
at 2155 W. McKinney Butte Rd. and Sisters Parks and Recreation's move into the existing
Workshop Meeting Minutes 4/10/24 Page 1 of 3
JOINT MEETING MINUTES
SISTERS CITY COUNCIL
520 E. CASCADE AVENUE
APRIL 10, 2024
building for a community center and community park. Councilor Ross and Chair Adair
spoke to the efforts of moving this project forward earlier than originally planned.
Manager Wheeler spoke to the Barclay Improvements Project that will help facilitate
traffic through town.
B. Urban Growth Boundary Amendment Status —City
Director Woodford introduced the topic by pointing out the different work projects over
the last 4-5 years that have led to the commencement of a UGB amendment, including
the 2040 Comprehensive Plan, the Housing Needs Analysia, the Economic Opportunities
Analysis, and the Buildable Lands Inventory. These and other studies have identified a
need to respond to population projections considering our limited UGB. The City has hired
consultant MIG to help process the UGB Amendment over the next 18 months. The first
step is providing information and soliciting public engagement, including a project
website, open houses, surveys, and community conversations. The City will work with the
County in several ways, including possible representation on the Steering Committee,
information sharing with the County Community Development Department, and once
developed, the amendment will go before the BOCC as a Comprehensive Plan
amendment. Administrator Lelack requested a tour of the UGB area to see the land under
consideration, and indicated the County welcomes the opportunity to participate in the
process. Council and Commissioners discussed the details of the UGB area, the value of
planning ahead, and various types of housing needs in Sisters.
C. Deschutes County Transportation System Plan — County
Administrator Le Lack highlighted changes made to the County Transportation System Plan
(TSP) as it relates to Sisters. The TSP was adopted by the Board on March 20, 2024. LeLack
pointed out that the priority levels for target regional bicycle connections were removed,
while the suggested new projects remained in the Plan. Some of these projects include
improvements of Three Creeks Road from Sisters city limits to forest service lands and
Indian Ford Creek bridge replacement along Camp Polk Road. There were a number of
regional bicycle connections identified, including Sisters to Bend, Sisters to Redmond,
Sisters to Terrebonne, Sisters to Black Butte Ranch, and Black Butte Ranch to Camp
Sherman. There were a large number - 360 written comments received related to routes
identified. Lelack stated the total costs of the TSP to be $189 million and shared the
breakdown of that number by category.
Commissioner Chang spoke to the removal of priority levels. He indicated that the
projects represent a vision of what could be, but that it will be up to developers and
communities to implement them if and as desired. Council and Commissioners discussed
the process of developing the identified paths. Commissioner Debone spoke to Oregon
State's Transportation package that will come to the legislature next year and city -level
revenue sources.
Workshop Meeting Minutes 4/10/24 Page 2 of 3
JOINT MEETING MINUTES
SISTERS CITY COUNCIL
520 E. CASCADE AVENUE
APRIL 10, 2024
D. Wildfire Resiliency Updates — City/County
Manager Wheeler indicated the city has been working on building and hardening codes,
and defensible spaces. The city is gathering information and while monitoring efforts by the
state and other agencies, moving forward with developing local guidelines in coordination
with the Sisters Country Wildfire Mitigation Group. Commissioner Chang spoke to the
requirements and challenges to wildfire mitigation for different areas. Chang serves on the
Oregon State Building Codes Division Rulemaking Advisory Committee that is developing
wildfire hazard maps to be available for adoption in the next couple of months. Council and
Board discussed the details of wildfire mitigation related to irrigation lands, hardening
efforts, and standards for new and improved homes. Commissioner Adair announced the
spring FireFree (www.firefree.org) events at various Deschutes County sites; Administrator
Lelack added that for Sisters residents the Northwest Station event is on May 31- June 8,
Sam — 4pm.
5. OTHER BUSINESS
The meeting was adjourned at 6:32 p.m.
Rebecca Green, Deputy Recorder
Michael Preedin, Mayor
Workshop Meeting Minutes 4/10/24 Page 3 of 3