2024-124-Minutes for Meeting April 17,2024 Recorded 5/9/2024CwSES C-c)
�-A BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
•
9:00 AM
Recorded in Deschutes County O J2024-124
Steve Dennison, County Clerk
Commissioners' Journal 05/09/2024 3:03:05 PM
2024-124
WEDNESDAY April 17, 2024
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Tony DeBone and Phil Chang. Also present were County Administrator
Nick Lelack, Assistant County Counsel Kim Riley and BOCC Executive Assistant Brenda Fritsvold.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal webpage www.deschutes.org/meeting_s.
CALL TO ORDER: Vice Chair DeBone called the meeting to order at 9:00 a.m. and noted
the excused absence of Chair Adair.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
• Carl Shoemaker said schools must accept every student who lives in their district,
except for charter/voucher schools which can legally exclude some students. He
objected that this results in unequal education opportunities since students can be
excluded based on disability, religion, English proficiency, and other factors.
• Dorinne Tye reported that the County sprayed weed killer at the Bend Airport. She
noted the compounding negative effect of lead emissions and herbicides and urged
watching out for citizens.
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda.
Approval of Board Signature of Order No. 2024-014 appointing Health Services
Director's Designees
BOCC MEETING APRIL 17, 2024 PAGE 1 OF 5
2. Approval of Resolution No. 2024-012 authorizing the application for an
assessment and taxation grant from the Oregon Department of Revenue
3. Consideration of Board Signature on Letters Appointing Mark Close, John Pfeiffer
and Will "Dan" Turner, for service on the Deschutes County Facility Project Review
Committee
4. Approval of minutes of the BOCC April 1 and 3, 2024 meetings
DEBONE: Move approval of the Consent Agenda.
CHANG: Second
VOTE: CHANG: Yes
DEBONE: Vice Chair votes yes. Motion Carried
ACTION ITEMS:
5. Oregon Department of Energy Community Renewable Energy Grant
Program
Jen Patterson, Strategic Initiatives Manager introduced the request to apply for a
Community Renewable Energy Grant from the Oregon DOE for the installation of
a solar photovoltaic system at the Fair & Expo to provide continuous power for
emergency operations staging and also to a new water well. Part of the grant
would be used to install EV charging stations.
Facilities Director Lee Randall said the County is currently at 30% design for this
project. He reported that the North Unit Irrigation District is sharing information
regarding a project the District is planning near the Fairgrounds as there may be
an opportunity for inter -connection or other synergistic benefits between the Fair
and District projects.
Brent Harding, Project Coordinator, said this project would add approximately
1800 kilowatt hours and 48 hours of backup energy storage. Solar panels would
be installed on a new structure at the Fairgrounds. The project would result in
ten EV charging stations and the capacity to add another ten in the future.
CHANG: Move to authorize the submittal of an application for a Community
Renewable Energy Grant from the Oregon Department of Energy for
solar power and EV charging stations at the Fair & Expo
DEBONE: Second
BOCC MEETING APRIL 17, 2024 PAGE 2 OF 5
VOTE: CHANG: Yes
DEBONE: Vice Chair votes yes. Motion Carried
6. Application for Oregon Criminal justice Commission grant to establish a
deflection program in accordance with HB 4002
Holly Harris, Behavioral Health Director, summarized the action by the Oregon
Legislature which created a new misdemeanor category for possessing a
controlled substance and simultaneously allowed jurisdictions to establish a
deflection program to avoid charges being filed, or dismiss or expunge these.
Explaining that the State is now offering funding to establish deflection programs,
Harris shared the basic goal of diverting people from entering the criminal justice
system and instead guiding them into substance disorder use treatment.
Harris then described how the funding can be used, saying if approved, DCHS
would develop, coordinate and implement a deflection program with public and
community partners, and hire a new 1.0 regular FTE Deflection Program
Coordinator to help oversee the program. She explained that persons arrested
with a small amount of certain drugs would be referred to Best Care or Ideal
Options and be offered follow-up services. Charges could be dismissed if a
program participant successfully met follow-up requirements.
Responding to questions, Harris said deflection is for those who have received a
citation; diversion is intended to guide people away from actions where they may
receive a citation. She said it is hoped that deflection happens outside of the
court system.
In response to Commissioner Chang, Harris confirmed that the District Attorneys
Office and Community Justice would both be involved in these efforts.
Responding to Commissioner DeBone, Harris envisioned that some of the
funding would be used to add capacity to the programs offered by Best Care and
Ideal Options with the aim of ensuring treatment availability sooner rather than
later.
Responding to Commissioner Chang, Harris confirmed that the County's original
IMPACTS grant funding for the Stabilization Center will not be affected by this
new funding.
CHANG: Move approval of an application for Oregon Criminal justice
Commission Deflection Program grant funding to establish a
deflection program in accordance with HB 4002
BOCC MEETING APRIL 17, 2024 PAGE 3 OF 5
7.
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Vice Chair votes yes. Motion Carried
Oregon Criminal Justice Commission IMPACTS Grant funding and term
Extension
Behavioral Health Director Holly Harris explained that the County was not
required to re -apply for these funds. At this time, then, staff seeks approval to
accept the offered additional funding for the Stabilization Center and extend the
term of this grant for another year.
Commissioner Chang expressed interest in reviewing all of the costs involved in
operating the Stabilization Center for one year as well as all of the revenue
sources for the facility and program.
CHANG: Move to accept additional grant funding from the Oregon Criminal
Justice Commission to support the Stabilization Center and extend the
term of the IMPACTS grant through June 30, 2025
DEBONE: Second
VOTE: CHANG:
DEBONE:
OTHER ITEMS:
Yes
Vice Chair votes yes. Motion Carried
Commissioner Chang attended a presentation on Whychus Creek and related water
issues hosted by the Sisters Park & Recreation District and the Council on Aging.
Commissioner DeBone stated his support for sending a letter to US Representative
Lori Chavez-DeRemer supporting CORE3's application for $2 million in funding from
the Department of Homeland Security Account - FEMA Emergency Operations
Center Grant Program.
Saying this request may be for Congressionally -directed funding, Commissioner
Chang also supported this funding request. He noted that any awarded funds would
be used for emergency services training and an emergency operations center.
DEBONE: Move to send a letter supporting CORE3's request for $2 million from
the Department of Homeland Security Account - FEMA Emergency
Operations Center Grant Program
CHANG: Second
BOCC MEETING
APRIL 17, 2024
PAGE 4OF5
VOTE: CHANG: Yes
DEBONE: Vice Chair votes yes. Motion Carried
• Commissioner DeBone served free ice cream yesterday at Ben & Jerry's annual free
cone day.
• Commissioner DeBone helped work on a community project in La Pine to replace
toddler equipment at a playground.
EXECUTIVE SESSION: None
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 9:45 am.
DATED this � day of
Commissioners.
ATTEST:
RECORDING SECRETARY
_ 2024 for the Deschutes County Board of
cD'IL
MCC
i
PATTI ADAIR, CHAIR
ANTHONY DEBONE, VICE CHAIR
PHIS CHANG, COMMISSIONER
BOCC MEETING APRIL 17, 2024 PAGE 5 OF 5
L�\)j E S CMG
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, APRIL 17, 2024
Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *9 to indicate you would like to
speak and *6 to unmute yourself when you are called on.
When it is your turn to provide testimony, you will be promoted from an attendee to a
panelist. You may experience a brief pause as your meeting status changes. Once you
have joined as a panelist, you will be able to turn on your camera, if you would like to.
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in
sequential order and items, including public hearings, may be heard before or after their listed times.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.
CONSENT AGENDA
Approval of Board Signature of Order No. 2024-014 appointing Health Services
Director's Designees
2. Approval of Resolution No. 2024-012 authorizing the application for an assessment and
taxation grant from the Oregon Department of Revenue
3. Consideration of Board Signature on Letters Appointing Mark Close, John Pfeiffer and
Will "Dan" Turner, for service on the Deschutes County Facility Project Review
Committee
4. Approval of minutes of the BOCC April 1 and 3, 2024 meetings
ACTION ITEMS
S. 9:10 AM Oregon Department of Energy Community Renewable Energy Grant Program
6. 9:20 AM Application for Oregon Criminal Justice Commission grant to establish a
deflection program in accordance with HB 4002
7. 9:40 AM Oregon Criminal Justice Commission IMPACTS Grant funding and term
Extension
8. n/a Discussion and Possible Action on Property Identified for the Land Exchange
with the Department of State Lands (DSQ—THIS ITEM RESCHEDULED to
April 24, 2024
April 17, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
April 17, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
In Favor ❑ Neutral/Undecided Opposed
If so, please give acopy to the Kecording secretary for the record.
SUBMIT COMPLETED REQUEST TO
RECORDING SECRETARY BEFORE MEETING BEGINS
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BOARD •
MEETING DATE: April 17, 2024
SUBJECT: Oregon Department of Energy Community Renewable Energy Grant Program
RECOMMENDED MOTION:
Move to authorize submittal of an application for a Community Renewable Energy Grant
from the Oregon Department of Energy for solar power and EV charging stations at the Fair
& Expo.
BACKGROUND AND POLICY IMPLICATIONS:
In 2021, the Oregon Legislature created the Community Renewable Energy Grant Program
to support projects outside Portland city limits. The program has a total budget just over
$64 million.
The Oregon Department of Energy (ODOE) is now accepting applications for Round 3 of the
program. In this application period, ODOE is making $18 million available to support
planning and development of community renewable energy and energy resilience projects
for tribes, public bodies, and consumer -owned utilities. Applications are due by May 10,
2024.
The County applied for and was granted a planning grant in Round 2 of the grant program.
The planning grant was in the amount of $100,000 and was for a project at the Fair & Expo
Center to install a hybrid grid -tied and battery back-up solar photovoltaic system to provide
continuous power to a new water well to replace a well currently used for irrigation.
Staff is requesting Board consideration to submit a grant application for Round 3 of the
CREP program for a $1 million construction grant for the same project. Due to the eligibility
requirements of the CREP program, any grant funds awarded are eligible to be applied to
the solar power and EV charging portion of the project. Grant funds are not eligible to be
used for the water well portion of the project which was a part of the previous grant
application.
This project would include the installation of a hybrid grid -tied and battery back-up solar
photovoltaic system at the Fair & Expo to provide continuous power to a new water well as
well as power for Emergency Operations staging. EV charging stations would also be
installed.
The County's Fair & Expo Center is routinely used during natural disasters to provide
temporary emergency shelter and support for displaced community members and
livestock. It also serves as a command post to support regional Emergency Response. Fair
& Expo has agreements with multiple local, state and federal emergency response agencies
to provide this type of support when needed.
This project would allow Fair & Expo to support Emergency Operations in the event that a
natural disaster disrupts power supply. It would also ensure that electric vehicle users
would have access to "off -grid" charging in the event of a prolonged power outage.
BUDGET IMPACT:
The potential budget impact would be the receipt of $1,000,000 in construction grant
funding through the ODOE's CREP program.
ATTENDANCE:
Lee Randall, Facilities Director
Jen Patterson, Strategic Initiatives Manager
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BOARD OF
COMMISSIONERS
MEETING DATE: April 17, 2024
SUBJECT: Application for Oregon Criminal justice Commission grant to establish a
deflection program in accordance with HB 4002
RECOMMENDED MOTION:
Move approval to apply for Oregon Criminal justice Commission Deflection Program grant
funding.
BACKGROUND AND POLICY IMPLICATIONS:
Oregon House Bill (HB) 4002 creates a new PCS-U misdemeanor for possession of a
controlled substance, and additionally offers pathways to expungement, dismissal, or no
charges filed. HB 4002 encourages district attorneys and law enforcement to divert a
person to a deflection program in lieu of arrest or prosecution, or after citation or arrest
but before referral to the district attorney.
A deflection program is defined in HB 4002 as a collaborative program between law
enforcement agencies and a behavioral health system which assists individuals who may
have substance use disorder, another behavioral health disorder or co-occurring disorders.
Deflection programs create community -based pathways to treatment, recovery support
services, housing, case management or other services. The purpose of a deflection
program is to assist individuals whose behavioral health conditions, including substance
use disorder, lead to interactions with law enforcement, incarceration, conviction, and
other engagement with the criminal justice system.
House Bill (HB) 5204 allocates more than $110,000,000 to counties and county -related
programs for infrastructure projects, standing up deflection programs, supporting specialty
courts, funding community corrections, and more. 23 counties indicated interest in
establishing deflection programs and are identified in the legislation to receive initial fast -
tracked funding. Deschutes County Health Services (DCHS) seeks approval to apply for the
initial 50% of our allocated funding. Another grant application will be required at a later
date to secure the rest of the funding once program details have been developed.
If approved, DCHS intends to use the funding to develop, coordinate and implement a
deflection program with public and community partners, and hire a new 1.0 regular FTE
Deflection Program Coordinator who will be responsible for convening program partners
as needed for the operation of the program, managing grant program funds, and tracking
and reporting data required by the Oregon Criminal Justice Commission.
BUDGET IMPACTS:
Estimated $378,336 initially and up to $756,672 total revenue for the period April 1, 2024 -
June 30, 2025.
ATTENDANCE:
Holly Harris, Behavioral Health Director
MEETING DATE: April 17, 2024
SUBJECT: Oregon Criminal Justice Commission IMPACTS Grant funding and term
extension
RECOMMENDED MOTION:
Move approval to accept additional grant funding from the Oregon Criminal Justice
Commission to support the Stabilization Center and extend the term of the grant through
June 30, 2025.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Health Services (DCHS) seeks approval to accept the Oregon Criminal
Justice Commission's (CJC) IMPACTS grant maintenance funding, in the amount of
$1,321,935, and extend the grant term an additional year, through June 30, 2025. Funding
will support the Deschutes County Stabilization Center (DCSC).
The DCSC opened in June of 2020. In October of 2020, with funding from a two-year CJC
IMPACTS grant, the DCSC began 24/7 operations. In September of 2022, a CJC IMPACTS
grant amendment provided additional funding and extended the grant term through June
30, 2024. The CJC Grant Review Committee is making available one-year maintenance
funding for existing programs. Funding levels were determined by CJC based on grantee's
highest two-year grant cycle award, adding 10% to adjust for inflation and dividing by two
to account for the one-year project period.
The Stabilization Center has become a model for how to divert individuals from the
Criminal Justice System and other higher levels of care. We have been able to support 12
states and 7 Oregon Counties who have reached out to us to learn about our experience
and how a model like the DCSC can work in other communities. Much of the work done at
DCSC is proactive and preventative in nature by allowing individuals 24/7 access to mental
health services when they need it most, often helping them avoid the emergency
department or a further decompensation.
Our data indicates the following:
We have served over 3,800 unique individuals and conducted nearly 13,000 visits.
15% identify as houseless
17% of individuals served are brought to us voluntarily by Law Enforcement (LE)
Average length of time LE spends at the DCSC dropping someone off is 4.08 minutes
22% of individuals served utilize the 23-hour observation/respite unit
Average length of time in 23-hour observation/respite is 10.6 hours
Approximately 30% of individuals served were diverted from the emergency
department.
131 individuals served reported they would have ended their life had we not been
open - 31 % reported they did not know what they would have done.
If approved, funding from this grant will allow us to continue to provide up to 23
consecutive hours of crisis observation, or stabilization, for individuals in crisis, in order to
de-escalate the severity of the crisis. The 23-hour stabilization, combined with a full array
of services, improves our ability to divert individuals in crisis from emergency departments
and jail. Funds will cover current staffing (11 FTE) for one year, and 10% of indirect. The
indirect charges to the department in excess of the approved 10% are included in the Fiscal
Year 2025 Health Services budget and covered by Crisis capitation revenue regional Oregon
Health Plan members.
BUDGET IMPACTS:
Revenue of $1,321,936 for the one-year term of July 1, 2024 to June 30, 2025.
ATTENDANCE:
Adam Goggins, Program Manager, Behavioral Health