2024-135-Resolution No. 2024-025 Recorded 6/7/2024REVIEW?
LEGAL COUNSEL
Recorded in Deschutes County CJ2024-135
Steve Dennison, County Clerk
Commissioners' Journal 06/07/2024 9:41:05 AM
2024-135
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
A Resolution Extending
FTE Within the Deschutes * RESOLUTION NO. 2024-025
County Budget
WHEREAS, the District Attorney's Office presented to the Board of County
Commissioners on 5/29/24, with regards to the continuation of the DCIMME grant program along
with the extension of a .10 limited duration FTE position, and
WHEREAS, Deschutes County Policy HR-1 requires that the creation of or increase in
FTE outside the adopted budget be approved by the Board of County Commissioners; now,
therefore,
BLITREJOV-Y1HL1k1OFCOTvr1YCOiVIL1l`VERF L J" B1-1ivI 0 J v lJ v
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the following position's duration be extended:
Job Class
Position
Number
Type
Duration if Limited
Duration
Management Analyst (9126)
2888
.10 LTD
07/01/24 — 12/31/24
Total FTE
.10 LTD
Section 2. That the Human Resources Director make the appropriate entries in the Deschutes
County FTE Authorized Positions Roster to reflect the above FTE changes.
DATED this 9 1 day of May, 2024.
Page 1 OF 2-Resolution no. 2024-025
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
'tL
PA TI ADIAR, Chair
ATTEST: ANTHONY DEBONE, Vice -Chair
Recording Secretary PHIL CHANG, Commissioner
Page 2 OF 2-Resolution no. 2024-025
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
PA TI ADIAR, Chair
ATTEST: ANTHONY DEBONE, Vice -Chair
-6 WAS*&� -v-
Recording Secretary PHIL CHANG, Oommissioner
Page 2 Of 2-Resolution no. 2024-025
�01 E S CO
QG�� BOARD OF
COMMISSIONERS
MEETING DATE: May 29, 2024
SUBJECT: Approval of Resolution No. 2024-025 extending a .10 limited duration District
Attorney FTE by six months
RECOMMENDED MOTIONS:
Move approval of Resolution No. 2024-025 extending a .10 limited duration FTE within the
Deschutes County budget.
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes County District Attorney's Office (DA) and the Deschutes County Sheriff's
Office (DCSO) collaborate on the Deschutes County Illegal Marijuana Market Enforcement
(DCIMME) grant program. Funds from those awarded grants, which are managed by DCSO,
have supported staff and programmatic activities for both agencies since 2018.
The continuation grant that was applied for and approved by CJC's Commission on April 15,
2024 contains funding that will help support the Management Analyst at the DA's Office
until December 31, 2024. The Management Analyst position is supported by the county as
a 0.40 FTE and will increase to a 0.50 OFTE with the grant funding.
DCSO will continue to cover the DCIMME 0.10 FTE portion of this position from July 1 to
December 31, 2024. This action will allow the staff person in this position to remain a 0.5
FTE until the end of the calendar year.
DCDA will invoice DCSO quarterly through an interagency fund transfer for the FTE-related
expenses.
BUDGET IMPACTS:
Personnel Services appropriations for the .50 FTE are included in the FY25 Proposed
Budget. A budget adjustment in FY25 will be forthcoming to increase Transfer -Out
appropriations in the Sherrif 's Office to allow for the interfund transfer to the DA's Office.
ATTENDANCE:
Kathleen Meehan Coop, Management Analyst, DCDA
Dan Emerson, Budget & Financial Planning Manager
MEMO
Date: May 15, 2024
To: Joe Brundage. Finance Manager, DCSO
From: Kathleen Meehan Coop, Management Analyst, DCDA
CC: Jessica Chandler, Sr. Management Analyst, DCDA
Jennifer Clemens, HR Business Partner, Deschutes County
Yevrah DePalmer, Associate HR Business Partner, Deschutes County
Elizabeth Lopez, Administrative Analyst, DCSO
Dan Emerson, Budget & Financial Planning Manager, Finance
RE: DCIMME Funding — Six Months, Interdepartmental FTE Support
Background
The DA's Office and DCSO collaborate on the Deschutes County Illegal Marijuana Market
Enforcement (DCIMME) which is funded in part by a grant from the Criminal Justice Commission's
Illegal Marijuana Market Enforcement grant program. Funds from the grants awarded to Deschutes
County for the DCIMME project work have supported staff and programmatic activities for both
agencies since 2018. The grant funds are managed by DCSO.
The DCIMME team applied for supplemental grant funding through the IMME grant program in
March 2024 to support continued DCIMME activities from January 1— December 31, 2024. Those
program activities include funding for a 0.1 FTE Management Analyst at the DA's Office.
Grant funding for Deschutes County was approved by CJC's Commission on April 15, 2024, but as of
today, the grant award documentation has not been sent to DCSO for signature.
Plan
To ensure continued and seamless funding for the Management Analyst at a full 0.5 FTE status, as
our current agreement between the agencies ends on June 30, 2024, DCSO has agreed to continue
to cover the 0.1 FTE portion of the Management Analyst position from July 1— December 31, 2024.
While DCSO has not officially received the grant funding they know that the grant award will be
processed shortly and are comfortable guaranteeing that their office will assume the costs
associated with this position's FTE while they wait for the award to be processed.
The funding from DCSO will cover a 0.1 FTE for Mary Overman, DCDA Management Analyst, who
will continue to serve as the DCIMME project coordinator from July 1, 2024 to December 31, 2024.
Actions
1. DCDA will invoice DCSO quarterly through an interagency fund transfer for the FTE-related
expenses.
DCDA Accounts
FTE funds - Org 0011150 / State Grant 334012
FTE Support Request Total (July 1— December 31, 2024)
FTE support $30,893
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