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2024-169-Minutes for Meeting May 15,2024 Recorded 7/1/2024v1ES c � co s BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 • 9:00 AM Recorded in Deschutes County C.J2024-169 Steve Dennison, County Clerk commissioners' .journal 07/01 /2024 11:36:45 AM Fs 2024-169 WEDNESDAY May 15, 2024 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Tony DeBone and Phil Chang. Also present were County Administrator Nick Lelack, Assistant Legal Counsel Kim Riley and BOCC Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal webpage www.deschutes.org/meetings. CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE CITIZEN INPUT: None Commissioner Adair read a statement acknowledging the passing of former County Clerk Susie Penhollow, who served the County for a total of 30 years. Commissioner Adair described Penhollow's many accomplishments over the course of her career as well as numerous civic volunteer activities, praised her as a model citizen, and extended sincere condolences to her family. Commissioner DeBone added that Penhollow was also involved with the Deschutes Historical Society and helped organize the County's Centennial celebration. Commissioner Chang said Penhollow additionally helped to make the local League of Women Voters chapter a strong, non -partisan group. BOCC MEETING MAY 15, 2024 PAGE 1 OF 10 On another subject, Commissioner Adair said subsequent to last week's presentation on the risks of cannabis usage, the Wall Street journal published a story on this same subject which she encouraged people to read. CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda. Authorization to submit an application for a justice Reinvestment Program Supplemental Funding Grant for the 23-25 Biennium 2. Approval of a lease with Shawn Roxy AndraDe, dba Club House Foster - Clairaway 3. Consideration of Board Signature on letters thanking Nina Dille, and appointing Anne Danczyk, for service on the Deschutes River Recreation Homesites Special Road District #6 Board 4. Consideration of Board Signature on letters thanking Danielle Hebener, and appointing Kristin Gaines, for service on the Howell's Hilltop Acres Special Road District 5. Approval of minutes of the BOCC April 22, 2024 meeting DEBONE: Move approval of the Consent Agenda as presented CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried ACTION ITEMS: 6. FY 2025 Proposed Fee Schedule Changes Laura Skundrick, Management Analyst, presented the proposed Fee Schedules for FY 2025, noting changes to certain fees collected by CDD on behalf of the Bend Park & Recreation District and the State Department of Environmental Quality. Commissioner Adair asked the reason for two different fees for a mental health assessment conducted by a non -physician. Trevor Stephens, Community justice Business Manager, said which fee is charged will depend on the credentials of the medical director who oversees the assessment. BOCC MEETING MAY 15, 2024 PAGE 2 OF 10 In response to Commissioner Chang, Stephens said some new charges will be billed to PacificSource—for example, the County offers family functional therapy but in the past did not bill for this. Responding to Commissioner Chang regarding why CDD collects fees for the Bend Park & Recreation District, Sherri Pinner, Senior Management Analyst, said as a courtesy, CDD collects some fees on behalf of other jurisdictions such as BPRD. This arrangement improves coordination with these jurisdictions as far as when fees are paid and permits issued. Commissioner DeBone commented that all of the fees are reflected in the proposed budget and available for review by the public in advance of next week's Budget Committee meetings. Commissioner Adair referred to OHSET's interest in holding events at the Fair & Expo rather than at Rimrock. Fair & Expo Director Geoff Hinds said the current charge to rent space is $4,000 per day for a four -day event, although it's possible that OHSET as a non-profit organization would be eligible for a reduced rate. In response to Commissioner Chang, Budget & Financial Planning Manager Dan Emerson said staff has not yet received any feedback on the proposed increases. The Commissioners spoke to inflation and interest rate increases. 7. Public Hearing: Community Development Department Draft FY 2024-25 Work Plan and 2023 Annual Report Peter Gutowsky, Community Development Director, presented CDD's draft FY 2024-25 work plan, which describes projects for the coming fiscal year, including work to amend the Comprehensive Plan as a result of the release of the State's Wildfire/Hazard Mitigation map. Gutowsky said the work plan also serves as the context within which new projects that arise during the course of the year are initiated and prioritized. The public hearing was opened at 9:28 am. Daniel Baca said he cannot construct an agricultural building on his EFU-zoned property which is not in tax deferment and, because he obtained a conditional use permit to build his house, there is no recourse for him to get into tax deferment. Saying this situation leaves him at an impasse, he noted that farming is not lucrative and most people who farm also do other income -generating work. BOCC MEETING MAY 15, 2024 PAGE 3 OF 10 Commissioner DeBone elaborated that an agricultural building is constructed without a building permit for the purpose of storing equipment or to use as a greenhouse or for other farming -related activity. Will Groves, Planning Manager, confirmed that the County's building code allows the construction of "ag' buildings without a structural building permit, subject to restrictions. Faced with the question of how to determine if a use is a farm or forest operation, the County had previously decided the existence or absence of a farm tax deferral to be the deciding factor. Groves said staff has explored how other jurisdictions approach this situation and offered two possible ways: by adding some categories by which someone could qualify an ag building under existing Code, or by allowing for a planning review whereby an applicant could sufficiently demonstrate that their property is used for farming. Another way is to look at amending Code to allow for "ag permitted buildings in association with a non -farm -dwelling permit under certain conditions. Commissioner Adair agreed that people should be able to have an ag building without being in tax deferral. Commissioner DeBone supported proceeding with work to address and resolve this situation. Commissioner Chang said if this work is not already in the draft FY 2024-25 Work Plan, it could be added. There being no one else who wished to speak, the public hearing was closed at 9:43 am. The Board was in consensus to leave the written record open until 4 pm on Wednesday, May 29tn 8. Sustainable Battery Management - A Legislative Approach Tim Brownell, Director of the Solid Waste Department, explained the proposal to support the Association of Oregon Counties as it prepares to introduce a bill in the 2025 Oregon legislative session to establish an Extended Producer Responsibility framework for consumer batteries to address the handling and disposal of single use and rechargeable batteries which contain lithium. Brownell explained that a known hazard of lithium batteries is potential spontaneous fires, which are dangerous anywhere and especially in a landfill. With the growing manufacture and use of these batteries, the County is experiencing fires on at least a weekly basis at the Knott Landfill, at transfer stations or in transfer trailers, or in the franchise hauler route trucks. Estimating that the County currently recovers less thanl 5% of rechargeable batteries, Brownell additionally spoke to the need to increase public awareness BOCC MEETING MAY 15, 2024 PAGE 4 OF 10 of products that utilize lithium batteries, which must be separated from other household garbage. In response to Commissioner Adair, Brownell said spent alkaline batteries can be taken to the landfill where they will be disposed of in a safe manner. CHANG: Move to approve support for the Association of Oregon Counties to lead in the introduction of a bill to the 2025 Oregon Legislature to establish an Extended Producer Responsibility framework for consumer batteries DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 9. Community Capacity Building Grant Janice Garceau, Director of Health Services, explained the availability and purpose of these grants, which aim to support investments necessary to develop networks of Health -Related Social Needs providers and build the necessary capabilities and capacity of community partners to eliminate health inequities. Health Services requests approval to apply for Community Capacity Building funding in the amount of $950,000 which could be used for technology, development of business or operational practices, workforce development, outreach, education, and stakeholder convening. Garceau described the specific proposed uses of the funding, saying that as Health Services is mindful this is one-time funding with an 18-month grant period, it does not propose using any of the revenue to create another staff position. Kacy Burgess, Clinical Information Systems Administrator, added that one proposed use of the funding is to conduct nutrition screenings to identify risks and connect people with community resources to address their particular needs as one way of improving their overall health. CHANG: Move to authorize the Health Services department to apply for a Community Capacity Building grant in the amount of $950,000 DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes BOCC MEETING MAY 15, 2024 PAGE 5 OF 10 10 ADAIR: Chair votes yes. Motion Carried Dedication of a road extending east and south of Cloverdale Road Haleigh King, Associate Planner, presented information on a proposed dedication of property for a yet -unnamed road extending east and south from Cloverdale Road. The proposed road would cross five tax lots for the purpose of providing road frontage for certain landlocked parcels. King said because one of the affected property owners has not signed the deed pertaining to their property, this deed will not be executed. She referred to a pending partition application and said the County can require a dedication of 30 feet of ROW as a condition of approval of that plat. King added that the relevant applications were reviewed by CDD and the Road Department. The appeal period has lapsed and no appeals were received. DEBONE: Move approval of acceptance of and Board signatures on Document Nos. 2024-345 and 2024-407 to accept the deeds of dedication for a public road extending east and south of Cloverdale Road ADAIR: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 11. OHA PE 43 funding and extension of 1.0 limited duration FTE Dr. Rita Bacho, Public Health Program Manager, explained that the Oregon Health Authority has allocated $222,328 to Health Services to supplement immunization services. Allowable uses of the funding include vaccine confidence and promotion activities, vaccine equity activities, general provider or patient education, billing systems, vaccine storage and handling equipment, field work supplies, immunization program evaluation activities, and limited duration staffing. Dr. Bacho said Public Health plans to use $114,928 of these funds to extend a 1.0 limited duration FTE to assist with immunization services through fiscal year 2025, She described the other planned uses of the funding, including program supplies, patient education materials, and temporary labor to help with community vaccination outreach clinics. BOCC MEETING MAY 15, 2024 PAGE 6 OF 10 CHANG: Move to approve to accept Oregon Health Authority one-time supplemental funding for program element 43 and extend a 1.0 limited duration FTE from July 1, 2024, to June 30, 2025 DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 12. Notice of Intent to Award Contract for Community Development Building Repairs Project Eric Nielsen, Capital Improvement Manager, reminded of repairs needed to the Community Development Building to address separations between the wall framing and structural columns of the building. This happened because steel clips that would have connected the exterior walls to the building structure had not been installed at the time of construction. The scope of repairs includes installation of steel angles and plates to connect the exterior wall framing to the building structure. These repairs will require the removal and replacement of existing windows. After the project was put out to bid, two bids were received. Staff recommends acceptance of the low bid. Construction would start this summer. In response to Commissioner Adair, Nielsen said the building was constructed in 1997. Responding to Commissioner Chang, Deputy County Administrator Erik Kropp said insurance does not cover these repairs as they are considered to be maintenance. Nielsen added that the cost of the repairs is reflected in the proposed FY 2024-25 Budget. DEBONE: Move approval of Chair signature of Document No. 2024-416, a Notice of Intent to Award Contract to 2KG Contractors, Inc. for the Community Development Building Repairs project ADAIR: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried BOCC MEETING MAY 15, 2024 PAGE 7 OF 10 13. Intergovernmental agreement with Central Oregon Intergovernmental Council and various partner agencies for the CORE3 project Kristie Bollinger, Property Manager, presented the proposed intergovernmental agreement for the CORE3 project which will establish a public safety training and emergency coordination facility in Redmond. Shelby Knight, Resiliency Planner with the Central Oregon Intergovernmental Council (COIC), provided an overview of the project beginning with a conceptual map of how the facilities will be situated on the property and reviewing key project milestones including the submittal of land use applications in June of 2023. Continuing, Knight said the IGA will: formalize COIC's role and responsibility as CORE3's fiscal administrator and project manager; define the annual budgeting process; and stipulate the governance duties of the executive council, among other provisions. The Executive Council recognized the County's land contribution by voting to provide a permanent seat on the Executive Council for the County with no additional annual monetary contribution. Commissioner DeBone referred to his role as the chair of CORE3's Executive Council and spoke to the County's donation of 300 acres for this endeavor. Commissioner Adair encouraged completing the improvements to 21 st Street sooner rather than later. CHANG: Move to approve Board signature of Document No. 2024-413, an intergovernmental agreement with Central Oregon Intergovernmental Council and various partner agencies for the CORE3 project DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried OTHER ITEMS: Commissioner Chang announced that the west Bend prescribed burn pilot project is underway, with 200 acres burned yesterday, another 400 scheduled to burn today, and, if conditions hold, more burned next week. Noting this amounts to a tripling of past annual averages in terms of the number of acres burned, he said this helps keep the community safe from wildfire. BOCC MEETING MAY 15, 2024 PAGE 8 OF 10 Commissioner DeBone thanked Commissioner Chang for his years of work on these efforts. Commissioner Chang credited the County's Public Health division with sharing critical information on what people can do to mitigate the impacts from smoke. • Commissioner DeBone attended a meeting with various entities including the State, Oregon Living With Fire, representatives from Crook, Jefferson and Klamath counties, the Red Cross, and other federal partners and local agencies in advance of the summer wildlife season. • Commissioner DeBone asked if Deschutes County Behavioral Health might be able to assist small counties in eastern Oregon as they work to establish deflection programs using State funds. • Commissioner Adair reported a meeting with Carly Colgan, executive director of Bend -Redmond Habitat for Humanity, who shared that many people need guidance with respect to personal finances and budgeting. Also, Habitat will soon open a ReStore in Redmond. • Commissioner Chang shared that tomorrow, the Central Oregon Cities Organization will host a water summit focusing on water supply issues and how to be good stewards of groundwater in the Deschutes basin. • County Administrator Nick Lelack announced the grand opening of the Negus Transfer Station on Friday. • Commissioner Adair announced a Coordinated Houseless Response Office meeting tomorrow and said no regular Board of County Commissioner meeting will be held next week in lieu of Budget Committee meetings. • Commissioner DeBone shared that he will speak at the La Pine Chamber meeting on Friday. • Property Manager Kristie Bollinger reminded that in 2018, the Board had approved conveying two lots in Redmond to the Bend -Redmond Habitat for Humanity. Habitat now seeks the County's permission to develop this property for Habitat staff housing. CHANG: 1a-il►1�i Move to allow Bend -Redmond Habitat for Humanity to utilize two properties conveyed to it by the County in 2018 (at 4342 SW Volcano Avenue and 4320 SW Reservoir Drive) for employee housing Second VOTE: CHANG: DEBONE: ADAI R: EXECUTIVE SESSION: None BOCC MEETING Yes Yes Chair votes yes. Motion Carried MAY 15, 2024 PAGE 9OF10 ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 11:12 am. DATED this day of U 2024 for the Deschutes County Board of Commissioners. ATTEST: RECORDING SECRETARY PATTI ADAIR, CHAIR ZAZ�4��' ANTHONY DEBONE, VICE CHAIR PHIL CHANG, COMMISSIONER BOCC MEETING MAY 15, 2024 PAGE 10 OF 10 01 ES COG�-A i BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, MAY 15, 2024 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizen input@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. To join the meeting via Zoom from a computer, use this link: http://bit.l /3y h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.. CONSENT AGENDA Authorization to submit an application for a justice Reinvestment Program Supplemental Funding Grant for the 23-25 Biennium 2. Approval of a lease with Shawn Roxy AndraDe, dba Club House Foster - Clairaway 3. Consideration of Board Signature on letters thanking Nina Dille, and appointing Anne Danczyk, for service on the Deschutes River Recreation Homesites Special Road District #6 Board. 4. Consideration of Board Signature on letters thanking Danielle Hebener, and appointing Kristin Gaines, for service on the Howell's Hilltop Acres Special Road District. 5. Approval of minutes of the BOCC April 22, 2024 meeting ACTION ITEMS 6. 9:10 AM FY 2025 Proposed Fee Schedule Changes 7. 9:35 AM Public Hearing: Community Development Department Draft FY 2024-25 Work Plan and 2023 Annual Report 8. 10:05 AM Sustainable Battery Management - A Legislative Approach 9. 10:15 AM Community Capacity Building Grant 10. 10:30 AM Dedication of a road extending east and south of Cloverdale Road 11. 10:45 AM OHA PE 43 funding and extension of 1.0 limited duration FTE May 15, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 12. 10:50 AM Notice of Intent to Award Contract for Community Development Building Repairs Project 13. 11:00 AM Intergovernmental agreement with Central Oregon Intergovernmental Council and various partner agencies for the CORE3 project OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN May 15, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3 �vTES CO BOARD OF COMMISSIONERS MEETING DATE: May 15, 2024 SUBJECT: justice Reinvestment Program Supplemental Funding Grant Application for the 23-25 Biennium RECOMMENDED MOTION: Move to authorize the submittal of an application for Justice Reinvestment Program Supplemental Round Funding. BACKGROUND AND POLICY IMPLICATIONS: House Bill 3194 was passed by the Oregon Legislature as a means to control ever increasing prison growth by investing in local criminal justice systems. The funding started in the 13-15 biennium and the Oregon Legislature has continued to fund this grant program. Deschutes County through collaboration with LPSCC agencies has applied for and received the grant funds every application cycle. The grant this year consists of formula funding, competitive funding, and a supplemental round of funding. Deschutes County received funding for the formula grant and the competitive grant. At the end of March 2024, the Oregon Criminal Justice Commission released a solicitation for applications for the 23-25 JRP supplemental round funding. The Criminal Justice Commission has directed that JRP Supplemental Round Funding be focused on restoring programs or associated components currently not funded that were funded by or requested from the JRP in this biennium or past biennia. This could include restoring or expanding components that promote the existing operation of JRP programs. Interested counties are eligible to receive up to $100,000. However, counties must also provide contingency funding requests in amounts up to $75,000 and $50,000 respectively to give the Grant Review Committee more informed flexibility when prioritizing funding, should total funding requests exceed available funding. Community Justice seeks authorization to apply for funds to support existing FTE that provide support around our housing services used for JRP clients as well as funds to work with a contracted provider to focus on mentor/workshop services for women on supervision, targeting those on JRP caseloads. Ten percent of any award received would be allocated to external victim service providers. The LPSCC reviewed the proposal to apply for this grant on May 7, 2024, and recommended proceeding with an application. BUDGET IMPACTS: This grant would be received in FY25. No new FTE are being requested. • Option 1: Request for $100,000 o $80,000 used to support .5 Administrative Analyst FTE. o $20,000 used to support contract with local non-profit for mentorship/workshop for women clients. • Option 2: Request for $75,000 o $75,000 used to support .45 Administrative Analyst FTE. • Option 3: Request for $50,000 o $50,000 used to support .30 Administrative Analyst FTE. • Ten percent of any funds awarded would be distributed to victim service partners as follows: o In Our Backyard 17% o Mary's Place 26% o CASA of Central Oregon 18% o J Bart Anti -Trafficking 18% o KIDS Center 21 % ATTENDANCE: Trevor Stephens, Business Manager (Community Justice) Deschutes County Justice Reinvestment Program Supplemental Grant Application 2023-2025 Biennium 1. Applications must be submitted by the Local Public Safety Coordinating Council (LPSCC). Did your LPSCC approve your Supplemental Funding Round application? a. Going to LPSCC on May 7th, 2024 2. Briefly describe what you are requesting funding for and how it meets the focus of the funding opportunity to restore programs or associated components currently not funded. a. This biennium Deschutes County is proposing to utilize supplemental grant funds to support part of our administrative analyst FTE that provides direct support to our JRP program. Our administrative analyst position is our housing subject matter expert and we would like to utilize these funds to support time to expand and seek out additional housing options and additional housing funding resources. Housing in Central Oregon is a major barrier for clients on supervision. This position will also focus on identification and management of our current JRP funded beds which require extensive planning and management for the AIP/STTL prison releases. These beds are also regularly used by clients on a downward departure. The second part of our funding request is aimed at supporting mentor services for clients in our JRP program, with a specific focus on targeting gender responsivity. We have recently relaunched our gender -responsive cognitive - behavioral programming and aim to complement it with mentor support. These funds will be allocated to partnering with a local nonprofit specializing in assisting women in recovery and reentry, particularly those grappling with addiction, homelessness, and other barriers. This nonprofit employs evidence - based communication and behavior change methods to offer holistic life skills training, fostering self-sufficiency and empowerment. Their hands-on training model, conducted in group settings, is supplemented by accessible technology platforms, ensuring ongoing support in identifying and achieving personal goals beyond group sessions. 3. Describe how the above request will help the county reduce prison usage and / or recidivism while maintaining public safety and holding individuals accountable. a. Housing programs and resources play a crucial role in supporting clients transitioning from prison to post -prison or transitional leave supervision, as well as those on probation. Extensive research highlights the positive impact of stable housing on the successful reintegration of justice -involved individuals into society. Access to transitional housing resources significantly reduces the likelihood of individuals returning to the criminal justice system. These resources offer a supportive environment alongside essential services such as treatment, job search skills/training, and access to community services, fostering an atmosphere conducive to prosocial behavior change. Additionally, these resources enhance our officers' accountability measures, as transitional houses often mandate sobriety and provide a secure environment for home visits to ensure clients are meeting the conditions of their supervision. b. Research has demonstrated that women enter the justice system through different pathways than men. By intentionally targeting the risk factors specific to this population, we can enhance our effectiveness in facilitating behavior change. Offering this resource allows female clients on supervision to be matched with a support system that comprehends their unique challenges and facilitates access to tailored resources and encouragement. Through personalized mentorship, they can cultivate essential life skills, foster positive relationships, and lay the groundwork for sustained success beyond the criminal justice system. The mentor, contracted by the department, will collaborate closely to support clients in achieving positive behavior change while upholding 4. In which biennia was your current request previously funded? Select all that apply. a. Requested in the current biennium (2023 - 2025), and not awarded funding 5. Budget Requested: Requests may not exceed $100,000 and counties must submit contingency funding requests in amounts of up to $75,000 and $50,000 respectively to assist the Grant Review Committee in prioritizing funding, should total funding requests exceed available funding. There are three separate tabs in this spreadsheet to assist with this. a. Request for $100,000 i. $80,000 used to support .5 Administrative Analyst FTE. ii. $20,000 used to support contract with local non-profit for mentorship/workshop for women clients. b. Request for $75,000 i. $75,000 used to support .45 Administrative Analyst FTE. c. Request for $50,000 i. $50,000 used to support .30 Administrative Analyst FTE. 6. How will any additional Victim Services funds be used if awarded supplemental funding? a. Same as formula and competitive: i. In Our Backyard 17% ii. Mary's Place 26% iii. CASA of Central Oregon 18% iv. J Bar J Anti -Trafficking 18% v. KIDS Center 21% 01 E S C-0 BOARD OF g COMMISSIONERS MEETING DATE: May 15, 2024 SUBJECT: FY 2025 Proposed Fee Schedule Changes RECOMMENDED MOTION: Review and discuss FY 2025 Proposed Fee Schedule changes for Deschutes County and County Service Districts in preparation for a public hearing in June. BACKGROUND AND POLICY IMPLICATIONS: Per chapter 4.12 of the Deschutes County Code, "Fees and charges for services shall be reviewed for compatibility with the actual cost of providing service each year, and shall be adjusted and set as of each July 15t " This discussion focuses on the proposed fee changes for FY 2025 in preparation for the upcoming proposed budget public hearing. Some changes are based on inflationary factors. Others are driven by external factors such as local, state, and federal mandates. Still, others reflect changes made to capture the actual cost of service provided. The more significant changes are accompanied by a memo from the related department explaining the type of change reflected. BUDGET IMPACTS: Fee schedule proposed changes are reflected in the FY 2025 proposed budget. ATTENDANCE: Laura Skundrick, Management Analyst Dan Emerson, Budget and Financial Planning Manager Tana West, Assessor's Office Jeff Sageser, Clerk's Office Sherri Pinner, Community Development Peter Gutowsky, Community Development Trevor Stephens, Community Justice Jessica Chandler, District Attorney's Office Geoff Hinds, Fair & Expo Robert Tintle, Finance Cheryl Smallman, Health Services Kim Riley, Legal Kristie Bollinger, Property Management Chris Doty, Road Tim Brownell, Solid Waste Mindy Holliday, Sunriver Service District FY25 Fee Schedule Proposed Changes Table of Contents Deschutes County Assessor.......................................................................................................................................... 1 CountyClerk................................................................................................................................... 1 CommunityDevelopment............................................................................................................ 5 BuildingSafety Division........................................................................................... 6 Environmental Soils Division.................................................................................. 17 PlanningDivision..................................................................................................... 19 Community Justice Juvenile Community Justice................................................................................... 23 DistrictAttorney............................................................................................................................ 33 Fairgrounds Services DeschutesCounty Fair............................................................................................ 33 Fair& Expo............................................................................................................... 34 RV Park.................................................................................................................... 37 Health Services BehavioralHealth.................................................................................................... 37 PublicHealth........................................................................................................... 38 Environmental Health Division............................................................................. 44 JusticeCourt.................................................................................................................................. 46 LegalCounsel................................................................................................................................ 48 PropertyManagement................................................................................................................ 48 Road............................................................................................................................................... 49 Sheriff's Office............................................................................................................................... 51 SolidWaste.................................................................................................................................... 54 Treasurer / Tax DogLicensing.......................................................................................................... 55 PropertyTax........................................................................................................... 56 Treasurer................................................................................................................. 56 SunriverService District............................................................................................................... 57 Department Memo Explaining Fee Change CommunityDevelopment.................................................................................... 59 Juvenile Community Justice.................................................................................. 66 DistrictAttorney..................................................................................................... 67 HealthServices....................................................................................................... 68 PropertyManagement.......................................................................................... 71 1 Deschutes County Fee Schedule FY 2025 DESCRIPTION FY 2024 FEE ITEM NO. Overpayments of $10.00 or less shall be deemed part of the original fee and originally paying the fee no automatic refund shall be provided. The person within 90 days of payment, may request a refund of the overpayment for refund shall be deemend waived. Overpayments of otherwise any claim than $10.00 shall automatically be refunded by the county, provided greater the county has the address of the payer. $ 5.00 CLK 1 One pa a instruments -minimum fee $ 5.00 CLK 2 Additional Land Corner Preservation fund LCP Applies to all instruments exce t for liens, Military Discharge (DD 214), Satisfaction of Judgments, Federal documents, County internal documents not $ 10.00 CLK 3 usually charged a recording fee. Assessment and Taxation 1 A&T Fee instruments exce t for Military Discharge (DD 214), Satisfaction Applies to all of Judgments, Federal documents, County internal documents not usually $ 10.00 CLK 4 charged a recording fee. Oregon Land Information System (OLIF) Fee instruments exce t for Military Discharge (DD 214), Satisfaction Applies to all of Judgments, Federal documents, County internal documents not usually $ 1.00 CLK 5 charged a recording fee. Affordable Housin AH Fee Applies to all instruments exce t for Military Discharges (DD 214), Federal a recording fee, documents, County internal document not usually charged under ORS 517.210 to maintain mining claims, warrants documents required issued by Employment Department pursuant to ORS 657.396, 657.642 and abstract as described in 657.646, a certified copy of a judgment, a lien record including a judgment noticed by ORS 18.170, a satisfaction of a judgment, of Revenue documents and recordation of a lien record abstract, Department $ 60.00 CLK 6 tax collectors. $ 1.00 CLK 7 Affordable Housing Collection Fee -- - - GIS Fee Applies to all instruments exce t for liens, Military Discharge (DD 214), County internal documents not Satisfaction of Judgments, Federal documents, $ 6.00 CLK 8 usually charged a recording fee. Multiple Transaction Fee h When recording instruments that describe two or more transactions, eac $ 5.00 CLK 9 additional transaction will be charged when involving the same property. Additional References In to and not in lieu of the fees charged for recording the assignment, addition release or satisfaction of any recorded instrument, $5 for each additional $ 5.00 CLK 10 instrument being assigned, released or satisfied. 2 UNIT I AUTHORITY FY25 Fee )er instrument )er page ORS 203.148 & 205.130 2 per instrument (note exceptions) ORS 205.323 per instrument (note exceptions) ORS 205.323 per instrument (note ORS 205.320 - H62417 & per instrument H64007, (note effective 6-2- exceptions) 2018 per instrument assessed AH ORS 205.320 fee (9) - per instrument (note exceptions) ORS 205.236 each additional transaction ORS 205.320 (12) each additional reference 3 Deschutes County Fee Schedule FY 2025 �___ENACTMENT Proposed FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION _ ORS 10.00 �Jperaiver 205.320 1 i CLK 54 Request for waiver of three da waitin eriod for marria a license. $ _ NEW Digital Research Room Subscription r $ _ 50.00 NEW Digital Research Room Subscription -Monthly Access Fee __� — - $ 150.00 NEW Digital Research Room Subscription - Six Month Access Fee __ $ 300.00 NEW Digital Research Room Subscription - Yearly Access Feem - _ Community Development _. $ 40.00 -�? CDD 1 Refund request processing----_ 00- No refunds if refund amount is less than $35:80 $40.00. Other amounts may be deducted from refund for work already performed. $_ 3 per dwelling $ 43.00 CDD 2 Address Issuance - $ 43.00 New use with separate address (charged at time of building permit or plat site c zn nn CDD 3 plan review, except revised plot site plan review) $ � e G9B 5 - $__-±o7 ?� _ CDD 6 Wet Site plan review - Advanced planning fee (supports long-range planning and regular code 034% of bldg valuation � 0.43% CDD 7 updates and review) _ Public Information fee (supports public information and assistance in Bend, Redmond and LaPine and allows for consolidated permit processing at one a35 of bldg valuation 0.44% CDD 8 location) �.��---- _ -�� oc �- of bldg valuation 0.34% CDD 9 Code Gemplianee enforcement fee (supports code enforcement program) 027% _ - Circuit court or m hearings officer �. determination CDD 10 Code ConMAianGe enforcement courtACS 91.25 fine or fee $ 1$ 93.00 per hour rm� $ 406.00 CDD 11 _Research/file review supervision _ - - $ 81.50 - -- - - CDD r 12 Road Access Permit - - _ $ 46.00 $ 40.50 CDD 13 Second Road Access Permit $ 20.25 each $ 23.00 CDD 14 Three or more Road Access Permits ACS CDD 15 Consultation by CDD professional staff _ ACS - CDD 16 Consultation by CDD building safety staff _ACS - CDD 17 Consultation by CDD electrical staff - ACS CDD 18 Consultation by CDD code enforcement staff_ ACS __ �- - ss _n-� _ CDD 19 Consultation by CDD erw+renmer+tai onsite wastewater staff a µ� _ m ED 20 Consultation by CDD current planning staff _ ACS _ CDD 21 Consultation by CDD long range planning staff _fee- -cnn - __- -. ..�...� ..P._,..._ -. .._....,.._.......e..-m-.�.. Policy Regarding Refunds: ��_m a m_ __. -----�m----------- 5 Deschutes County Fee Schedule FY 2025 _. - ENACTMENT Proposed UNIT AUTHORITY FY25 Fee FY 2024 FEE DESCRIPTION ITEM NO. � A 75% refund may be made after an application has been received. The 25% withheld covers work associated with the application, including zoning, septic and plat site plan review, file creation and staff assignment. An additional will be withheld as each additional phase of the permitting process percentage is completed (i.e. plan review, inspections, staff report preparation). Refunds must be requested within 180 days of application. In every case, the $35 $40 refund request processing fee will be charged to cover the cost of refund��_ _— check processing and issuance.—. 688 W_ $ 7,661.00 TDB 23 _ $ 4,689.00 -- SDC for Multi Family Average (04aedfoorns) CDD 24 Bend Park and Recreations �— — 54W 35 --,5,377--00- �BD 22�6qq $—_10,8520�0� -QDD- 27- , ---�7'tlV- - ..-.o... CDD 29 - Bend Park and Recreations SDC for Single Family Home (< 5600 sq G 0- $--7,42 SDC for Smgle Family Home (500-1�00 $ 9,058.00 Bend Park and Recreations $—_ 8-0 — CDD 30 1,200 sq ft) Bend Park and Recreations SDC for Single Family Home (4,000 1,201- 1,600 $--93�80 $ 10,004.00 CDD 31 sq ft) Bend Park and Recreations SDC for Single Family Home (1,601 - 3,000 2,200 $ 10,680.00 CDD 32 sq ft) _ Bend Park and Recreati_ons SDC for Single Family Home (2,201 -- 3,000 sq $ 11,311.00 $ 12,348.00 NEW CDD 33 ft) _ Bend Park and Recreations SDC for Single Family Home (> 3,001 sq ft)�-11 Horne -G9B- 34 Rand ark and Rematlo��tured!Mobmle .�.� �— �__ �. _ -$--9,8'18�1- Per peak hour $__.5,670.00 trip CDD 35 -----5,60300 w__ Transportation SDCs - base rate Per single family $ 4,593.00 home CDD 36 �—____d-53i-00a Transportation SDCs - Single Family Home $ 300.00 CDD 37 System development charge payment plan administrative fee CDD - Building Safety Division $ — _-4.50 total project building permit fee not to exceed $1,500.00 for each phase or portion of the CDBS 2 604.75 Phased Project Plan Review Fee — in addition to project plan review fees $ _ -- project 6 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed UNIT AUTHORITY FY25 Fee FY 2024 FEE DESCRIPTION �v ITEM NO. calculated using the value ofthe deferred portion with a $250 Submittal Plan Review Fee - in addition to project plan review fees 65% _ 4 minimum CDBS 3 Deferred Expedited Review (optional program): -- in addition to $ 461.50 bld ermit fee CDBS 4 Structures re uire en ineer/architect stam ed lans in addition to $ 196.30 bldg permit fee CDBS 5 All others Special Inspection - applies to all disciplines ' a03. �� eACS $ 125.00 . m CDBS 6 Into the a _ $ 67.75 _ CDBS 7 Agricultural building exemption fee _ inspections outside of normal business hours (min charge - two 111.25 per hour $ 187.50 _-- Building $ $ 125.00 CDBS 8 hours) - applies to all disciplines ---- --� _ ��w� $ 96.75 each $ 125.00 CDBS 9 Re inspection fee - applies to all disciplines to all disciplines -.. $ 150.50 NEW Additional inspection above allowable - applies $ 100.00 NEW Reinstatement Fee - applies to all disciplines _- - -- - $ 125.00 NEW Y� s Structural Permit Extension Fee _ m - NEW Investigation Fee - applies to all disciplines} Inspections for which no fee is specifically indicated (min charge -'/2 hour) - per hour $ 125.00' CDBS 10 applies to all disciplines _ by changes, addition or revisions to approved per hour_ $ 125.00 Additional plan review required CDBS 11 plans (min charge -'/z hour) $ 194.00 w -� W $ 125.00 CDBS 12 Demolition permits m pits --- per hour CDBS 13 Consultation fee (min 1 hour) 180 days (commercial) $ 572.75 �� -w CDBS 14 Temporary certificate of occupancy c vycupancy - valid �m valid 180 days (residential) 161.25 ORS 455.020 & CDBS 15 Temporary certificate of occupancy - OAR 918-050- 0180 CDBS 16 Solar Building Permit - Prescriptive (includes plan n review) � _ $ 109.75 �a x � _ �4 - Fee as per Solar Building Permit - Non -Prescriptive Path System - valuation to include the and the cost of labor to install. Structural Permit Fee table solar panels, racking, mounting elements, rails Solar electrical equipment including collector panels and inverters shall be b valuation CDBS 17 excluded from the Structural Permit valuation, New construction and additions shall be calculated using the ICC Building Valuation Data Table current as of April 1 st of each year. CDD may charge the average or actual additional cost for an investigatition fee ensuring a building, structure or system is in conformance with state issuance. building code for work commenced prior to permit g �` Residential Fire Suppression -ux 7 $ DESCRIPTION 2000 pose/continuous pose/continuous FY 2024 FEE sq ft, includes plan review, applies to $ 200.00 ose/continuous loop (plumbing) 01-3600 sq ft, includes plan review, applies to ose/continuous loop {plumbing) $ 250.00 01-7200 sq ft, includes plan review, applies to loop (plumbing) $ 325.00 01 sq ft and greater, includes plan review, applies to $ 410.00 loop (plumbing) ession ssion 65% rical and mechanical systems of 25% buildings bing of commercial/residential bldgs 30% fe safety/over 4,000 sq ft 40% tured dwelling/rec park plan review 65% regon surcharge is added to all fees, including d excluding extension fees, in the Building Safety fees may apply. ^ _� $ 10.25 $ 10.25 $ 36.50 0 — — 8 ENACTMENT Proposed UNIT AUTHORITY FY25 Fee OAR 918-050- 0140 OAR 918-050- 0140 OAR 918-050- 0140 OAR 918-050- 0140 _ See Structural Permit Fee table OAR 918-050- by valuation 0100 $ 125.00 ,ldq permit fee f >Idg permit fee )Idg permit fee >Idg permit fee >ermitfee first $500 + $1.75 for each additional $100 or fraction thereof, to and includin $2,000 +$6.50 for each additional $1,000 or fraction thereof, to and including 9 DESCRIPTION ITEM NO. $ 29.50 CDBSPL 16 Other Plumbing $ 29.50 -� CDBSPL 17 Floor drain/floor sink/hub drain _ _ �- $ 29.50 CDBSPL 18 Backflow Preventer $ 29.50 - CDBSPL, 19 Urinal - $ 29.50 $ 29.50 CDBSPL 20 Hose bibs _ $ 29.50 NEW Dishwasher $ 29.50 NEW Drinking fountain _ _ $� 29.50 NEW Trench drain $ 29.50 NEW Ejectors/sump pump _ $29.50 NEW Expansion tank_ - - $ 29.50 NEW Fixture cap - - --------... -- $ 29.50 NEW Ice maker - NEW Primer Water service/sanitary/storm sewer: $ 101.50 CDBSPL 21 Water service (first 100 feet or fraction thereof) -- $ 57.75 _ CDBSPL 22 Water service (second 100 ft. or fracti $ 101.50 CDBSPL 23 Building sewer (first 100 feet or fraction thereof) $ 57.75 CDBSPL 24 Building sewer (each additional 100 ft. or fraction thereof) --- - $ 101.50 -- 25 Building storm sewer or rain drain (each 100 feet or fraction thereof) -- CDBSPL 100 feet or fraction thereof) $ � 57.75_ - CDBSPL 26 Storm or rain drain (each additional water heating system (coil, heat pumps, extractor, water Alternate potable $ 101.50 CDBSPL 27 treatment equipment, etc.) - Manufactured Homes: $_ 101.50 m� per space CDBSPL 28 M/H park sewer connection & water distribution system _ inspections (includes site development & W - - - Prefabricated structures site $ 101.50 CDBSPL 29 connection of the prefabricated structure) $ 11125 -Gg$SRI 38_ Commercial Plumbing -- (all buildings other than R-3 & U-1): CDBSPL 31 Minimum Fee $ 29.50 CDBSPL 32 Fixture fee cap- commercial - $ ' 2g.50 --- CDBSPL 33 Backflow prevention -devise preventer $ 29.50 CDBSPL 34 _ sink/basin/lavatory $ 29.50 �35 bsorption valve �Tublshower/shower $ 29.50 _CDBSPL CDBSPL 36 pan w CDBSPL 37 Backwatervalve�� a $ 29.50 __ CDBSPL 38 Water closets __ �� $ 29.50v,. CDBSPL 39 40 Garbage Bdisposal - -- -29 50 _CDBSPL CDBSPL 41 lothes washer $ 29.50 w �. CDBSPL 42 Water heater 10 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed UNIT AUTHORITY FY25 Fee FY 2024 FEE DESCRIPTION ITEM NO. $ 29.50 CDBSPL 43 Urinal $ 29.50 CDBSPL 44 Hose bibs $ 29.50 CDBSPL 45 bidet -Trench drain $ 2g.50 CDBSPL 46 Catch Basins or area drain $ 29.50 CDBSPL 47 Drinking fountain $ 29.50 CDBSPL 48 Receptors -Expansion tank $ 29.50 CDBSPL 49 Interceptor/grease trap — $ 29.50 CDBSPL 50 Floor drains/floor sink/hub drain $ 29.50 CDBSPL 51 Sewage-mW Electors/sump pump $ 29.50 $ 29.50 CDBSPL 52 Ice maker $ 29.50 NEW Primer NEW Roof drain (commercial) $ 63.25 CDBSPL 53 Storm drain -first 100 feet $ 29.50 CDBSPL 54 Storm drain - each additional 100 feet $ 96.75 CDBSPL 55 Swimming pool piping $ 29.50 CDBSPL 56 Solar "— Other -plumbing $ 29.50 v_ CDBSPL 57 $ 101.50 CDBSPL 58 Water service - first 100 feet — $ 57.75 CDBSPL 59 Water service (each additional 100 ft) $ 101.50 CDBSPL 60 Sewer - first 100 feet ----•- — - $ 57.75 CDBSPL 61 Sewer - each additional 100 feet installation costs and system equipment, Medical Gas — fee based on fixtures and appliances _ ®_� $ 101.50 including but not limited to inlets, outlets, $ 57.75 NEW Storm sewer - first 100 feet NEW Storm sewer - each additional 100 feet Valuation: - $ -- 142.50 $142.50 for the CDBSPL 62 $0 - $25,000 _ _ first $25,000 plus $3.25 for each additional $1,000 or fraction thereof, to and including $ 142.50 $50,000 CDBSPL 63 $25,001 - $50,000 $223.75 for the first $50,000 plus $2.25 for each additional $1,000 or fraction thereof, to and including $100,000 $ 223.75 CDBSPL 64 $50,001 $$100,000 __ - - ENACTMENT Proposed FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION _ -- $336.00 for the first $100,000 plus $1.25 for each additional $1,000 or fraction thereof $ 336.25 CDBSPL 65 $100,001 and above_ _ - $ �96$� per space CDBSPL 66 M/H park sewer collection/water distribution system �_ __ 84.75 p�.hour -CDBSPL 67 snesi2' insI082900 CDBSPL 68 Alternative potable water heatin s stems coils, extractorsheat Pun?s, eto. $ 61.75 78 00 M --�-�-� CDBSPL 69 M/H Park Installation Connecttion Recreational Vehicle and Manufactured Dwelling Parks p $ -� 308.75 plus $53.00 per CDBSPL 70 Five or fewer spaces $ 308.75 space _ plus $40.50 per CDBSPL 71 Six to 19 spaces _— $ 742.00 space _ CDBSPL 72 Twentyor r more spaces MECHANICAL m _ a _ $ 87.75 each CDBSM 1 Minimum Fee Furnace - up each BTU $ 21.75 _ CDBSM 2 totinsluding 100,000 ��__ --_-w P Furnace- each BTU $ 25.25 --� CDBSM 3 greater than 100,000 , , -- NEW Furnace/burner including duct worklventlliner $ 16.25 each en-of--fFioor furnace, including vent CDBSM 4 NEW Chimney/liner/flue/vent NEW Flue vent for water heater or gas fireplace m� - Installation or relocation of suspended heater, recessed wall heater orfloor- $ 16.25 each CDBSM 5 mounted heater NEW Water heater NEW Wood/pellet stove, _ NEW Pool or spa heater, kiln appliance vent ir+sEalled installation, reloation or replacement and not included in an appliance $ 9.75 each CDBSM 6 permit absOFpt of on unit Heat pump $ 21.75 .�� m. each CDBSM 7 12 $ 21.75 $ 16.25 $ 16.25 $ 16.25 $ 32.00 $ 16.25 13 ENACTMENT Proposed _ UNIT AUTHORITY FY25 Fee _ FY 2024 DESCRIPTION FEE e ITEM NO. first $2,000 plus 11.50 for each additional $1,000 or fraction thereof, to and including $ 76.50 $25,000 CDBSM 27 $2001 to $25,000 _ m� --- - - first $25,000 plus 9.50 for each additional $1,000 or fraction thereof, to and including $ 341.00 $50,000 CDBSM 28 $25,001 to $50,000 _- first $50,000 plus 6.25 for each additional $1,000 or fraction thereof up to and including $ 578.50 $100,000 CDBSM 29 $50.00, to $100,000 - _ first $100'000 plus 4.25 for each additional $1,000 or fraction thereof $ 891.00 CDBSM 30 $100,001 and up __-� �y - — # of inspections ELECTRICAL: -- �- - �N per permit Residential - New 1 & 2 family dwellings or new multi -family per dwelling unit. allowed $ - 359.25 _ Service included. - - $ 304.50 4 1 1,000 square feet or less _ $ 51.75 �•-�- _CDBSE CDBSE 2 Each additional 500 square feet, or portion thereof more apartments; Determine fc-mP eeffor Multi -family building containing three or additional units are charged at 4m the largest unit using the sq. ftg. rates above, $ 167.25 3 50%. __ _ - Each manufactured home or modular dwelling service or feeder $ 141.75 2 � --- CDBSE Service/feeders: installation, alteration or relocation: 173.00 2" $ _204.00 � $ � $ 248.75 CDBSE 4 200 amps or less �f __�..._,.�� ---- $ 210.75 2 $ 406.25 CDBSE 5 201 amps to 400 amps $ 344.25 - 2 -� .2 $ 507.00 CDBSE 6 401 amps to 600 amps -- ---� $ 429.75 $ 1,230.75 CDBSE 7 601 amps to 1000 amps m ��« - _ $ 1,043.00 2 l $ 167.00 CDBSE 8 Over 1000 amps or volts-y- 141.5�� _ .... ._ 2 I_ -- _w.p CDBSE 9 Reconnect only. . ITEM NO. DESCRIPTION FY 2024 FEE UNIT ENACTMENT AUTHORITY Proposed FY25 Fee Temporary service or feeders installation, alterations or relocation® - - $ 141.50 2 $� 167.00 CDBSE 10 200 amps or less 2 $ 228.25 CDBSE 11 201 amps to 400 amps $ 193.50 2 $ 303.25 CDBSE 12 Over 4001 amps to 600 amps $ 257.00 _ Over 6004 amps to 1000 volts - see "service/feeders" (10 branch circuits 3'503.50 L$$39 CDBSE 13 included) above $ 333.50 NEW Over 1,000 amps or volts Branch circuits - new, alteration or extension per panel Fee for branch circuits with purchase of service or feeder fee - $ 16.00 CDBSE 14 Each branch circuit $ 13.50 2 Fee for branch circuits without purchase of service or feeder fee - - CDBSE 15 First branch circuit~ $ 132.75 2 $ 156.50 CDBSE 16 Each additional branch circuit $ 13.50 2 $ 16.00 - - -" # of inspections per permit Miscellaneous (service or feeder not included) allowed CDBSE 17 Each water or sewage pump or irrigation circle $ 141.75 2 _ $ 167.25 CDBSE 18 Each signor outline lighting $ 141.75 2 $ 167.25 Signal circuit(s) or a limited energy panel, alteration or extension - commercial $ 167.25 CDBSE 19 use _ $ 141.75 2 - -- Renewable Energy Systems _ -- maxi - OAR 918-309- - �5 $ 79.00 mum 2 0070 CDBSE JCDBSE 20 KVA or less maxi v OAR 918-309- 21 5.01 KVA to 15KVA $ 94.00 mum 2 0070 - _- maxi OAR 918-309- CDBSE 22 15.01 KVA to 25 KVA - - $ 156.00 mum 2 0070 - --- -� _ 2 per KVA / $7.50 per kva over 25 kva, $156.00 for first 25 kva - ♦ver-25-FCVA-For solar generation systems in excess of 25 KVA and up to maxi maximum fee at OAR 918-309- $ 7.50 mum 100 kva 0070 CDBSE 23 100 KVA _F Wind Generation Systems OAR 918-309- CDBSE 24 2625.01KVA to50KVA -- �a- $ 204.00 maximum 0070 OAR 918-309- _ CDBSE 25 54 50.01 KVA to 100 KVA $ • 469.00 maximum 0070 _ Solar Farms OAR 918-309- 2n��o 0070 156.01 CDB Lp`_L_ 26 h_� 15 UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION FY 2024 FEE _ - 2 per KVA / ® $7.50 per kva over 25 kva, $156.00 for first 25 kva - maximum fee OAR 918-309- 51 KVA to loo or solar generation systems in excess of 25 KVA $ at 100 kva 0070 $ 7.50 CDBSE 27 and up to 100 KVA Limited energy - residential use $ 69.50 $ 82.00 CDBSE 28 One and two family __ _ ��u.� per floor; 2 inspections allowed per floor $ 152.50 CDBSE 29 Multi -family limited energy and/or protective signaling $ 129.25 -CDBSE- 30 - -- .�_-.-.-,�-..-ram - OAR 918-309- CBIOS€ 31 Master permit - renewed annually at no additional fee other than required $ 100.00 maximum 0100 CDBSE 32 annual inspections. - - MRSE 33 $ach d -_ -G9SS€- 34 a,T�� der pear - - -CDBSE- 35 hour) _ ---_ Additional plan review required by changes, additions or revisions to approved per hour $ 125.00 CDBSE 36 plans - - _CDBSE3-7given- ----10? 2s MANUFACTURED DWELLINGS: ___ - __ per installation + applicable state CDBSMF 1 and cabana stallation permit �._,- $ Manufactured dwelling in 798.75 ��- fee(s) _� per re- i CDBSMF 2 Manufactured dwellin and cabana re -inspection fee _ $ 184.00 inspection OAR 918-500- _ $ 30.00 maximum 0105a�. CDBSMF 3 State Cabana Fee - - �.a_. �� OAR 918-688- 00304VAAR- New Manufactured Home Park Fee Schedule: The Area Development Permit fee to be calculated based on the valuations shown in Table 2 of OAR 918-600-0030 for Manufactured Dwelling/Mobile OAR 918-600- Home Parks and Table 2 of OAR 918-650-0030 for Recreational Park & 0030 & OAR Organizational Camp - and applying the valuation amount to Table 1 as maximum 918-650-0030 referenced for each.- 16 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed UNIT AUTHORITY FY25 Fee DESCRIPTION FY 2024 FEE ITEM NO. Additional plan review required by changes, additions o r revisions to approved $ 111.25 per hour $ 125.00 CDBSMP 1 plans (min charge -'/2 hour) - G9RSANR i - State surcharge on manufactured home park permit fee is 12% of total ... Plan check fee for manufactured home park is 65% of building permit fee Prefabricated Structural Inspections (includes site development and connection of the prefabricated structure $ 70.00 CDBSMP 3 MH Park Installation connection OAR 340-071- 0140 _ CDD - Onsite Wastewater Division Site evaluations, construction installation permits, renewal permits, alteration permits, authorization notices and existing system evaluation reports incur an additional $100 surcharge per OAR 340-071-0140.m ---- On-site sewage disposal systems: $ g05.00 _ _ $ 1,032.00 CDES 1 New site evaluation single family dwelling $ 491.00 $ 560.00 -EDES C 2 Site evaluation - springtime observation ` nR p m_g_ a • J Commercial Facility Systems: _ _ $ 905.00 1,032.00 CDES 3 First 1,000 gallons projected daily sewage flow thereof above 1,000 gallons projected $ For each additional 500 gallons or part �294.00 CDES -__ 4 daily sewage flow up to 5,000 gallons—_�a-�- entitles the applicant to as many site Each fee paid for a site evaluation report inspections on a single parcel or lot as are necessary to determine site suitability for a single system. The applicant may request additional site inspections within ninety (90) days of the initial site evaluation at no extra cost. Separate fees shall be required if site inspections are to determine site suitability for more than one_(1) system on a single parcel or lot. * Not subject to surcharge Consultation Fee:_ based on loaded salary rate of staff performing the CDES 5 Onsite Wastewater staff in office ACS serviced based on loaded salary rate of staff performing the Onsite Wastewater staff in the field (one hour service ACS �� m CDES 6 minimum) a - Construction installation permit: - - daily flow standard on site sys ern - 1,285.00 �""��`�� - m $ 1,465.00 $ 214.00 CDES 7 First 1,000 gallons projected sewage _ $ 188.00 CDES 8 For each additional 500 gallons or part thereof above 1,000 gallons Alternative systems: — Fi $ 1,810.00 $ 2,063.00 CDES 9 ystem to ain eld Alternative Treatment Technology (ATT) SDr _ _ -�-�- 17 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed ITEM NO. DESCRIPTION FY 2024 FEE _ UNIT - AUTHORITY FY25 Fee CDES 10 Alternative Treatment Technology (ATT) System to Sand Filter $ ,810. 00 _ $ 2,063.00 CDES 11 Capping fill _ $ r 1,810.00 _� _ $ 2,635.00 CDES 12 Gray water waste disposal sump $ 557.00 $ �635.00 $ 1,879.00 CDES 13 Pressure distribution $ 1,648.00 CDES 14 Recirculating gravel filters � $ 2,202.00 _ $ 2,.00 CDES �15 Sand filter $ 2,068.00 $ 2,35858.00 CDES 16 Seepage trench� $ 1,285.00 $ 1,465.00 1285.00 $ 1,465.00 17 Steep_slope CDES 18 Tile dewatering_ $ 3,490.00 $ 3,977.00 At the discretion of the Department, the permittee may be assessed a reinspection fee, not to exceed $230.00, when a precover inspection correction notice requires correction of improper construction and at a subsequent inspection, the Department finds system construction deficiencies OAR 340-071- have not been corrected. The Department may elect not to make further 0170 (4) CDES 19 precover inspections until the reinspection fee is paid. $ 230.00 _-_ Commercial Facility Systems (includes ADU when combined with residential), Plan Review: _ For system with projected daily sewage flow of 600 gallons, but notmore than $ 500.00 CDES 20 1,000 gallons projected daily sewage flow $ 439.00- o For each additional 500 gallons or part thereof above 1,000 gallons to a $ 96.00 CDES 21 maximum sewage flow limit of 5,000 gallons per day $ 84.00 For system with projected daily sewage flow of less than 600 gallons and is $ 439.00 $ 500.00 CDES 22 desi ned by certified professional. -- Permit Transfer, Re -instatement or Renewal CDES 23 Field visit required$ 439.00 $ 500.00 _ CDES 24 No field visit required $ 290.00 $ 331.00 Alteration Permit�- CDES 25 Major � $ 1,163.00 $ 1,326.00 CDES 26 Minor _ $ 581.00� A $ 662.00 Repair Permit - single family dwelling ®® d CDES 27 Major m $ 581.00 $ .00 413 CDES 28 Minor $ 362.00 $ 13.00 Authorization notice: CDES _ 29 Field visit required $ 698.00 $ 796.00 CDES 30 No field visit required $ 336.00 $ 383.00 Septic location approval: CDES 31 Site/system verification - Field visit required $ 362.00 $ 413.00 CDES 32 No field visit required $ 96.00 � _ _ $ 251.00 CDES II 33 -Existing truck inspection` �- $ 220.00 ._.w $ 251.00 L_ m e $ 582.00 $ 663.00 CDES 34 Existing system evaluation report Min 18 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION - FY 2024 FEE $ 1,260.00 _ $ 1,105.00 m CDES 35 Holding Tanks Report Fees4 $ 40.00 $ 46.00 S CDE 36 Holding Tanks �.. .�u.-m�m•:� Znc CDES 38 Other Alternative systems - Individual Customer and Service Providers - $ 84.00 $ 96.00 $ 125.00 NEW Other Alternative Systems -Compliance Recovery Fee per site $ 251.00 CDES 39 Septic tank abandonment inspection ffi $ _. 220.00 OAR 340-071- CDD may charge twice the established fee for a septic permit or approval as a 0140 (7) _ compliance recovery fee. Surcharges: 340-071-0140 Onsite System Fees (10) DEQ surcharge. (a) To offset a portion of the administrative and program oversight costs of the statewide onsite wastewater management program, DEQ and contract counties must levy a surcharge for each site evaluation, report permit and other activity for which an application is required in this division. The surcharge fee is listed in Table 9F as determined by DEQ. This surcharge does not apply to pumper truck inspections, annual report evaluation fees, or certification of installers or maintenance providers. Proceeds from surcharges collected by DEQ and contract counties must be accounted for separately. Each contract county must forward the proceeds to DEQ in accordance with its agreement with the DEQ. Surchar e a Activity examined, based on a projected flow of: - Site evaluation, for each site $ 100.00 — - CDES 40 A. 1,000 gallons or less $ 100.00 am_ CDES 41 B. to 2,000 gallons �_, $ w 100.00 CDES _ 42 C. 2,001 to 3,000 gallons _• $ 100.00 CDES 43 D. 3,001 to 4,000 gallons $ 100.00 - - CDES 44 E. 4,001 gallons or more __ m p $ 100.00 -� CDES 45 Construction installation permit $ 100.00 _ w CDES 46 Renewal hermit _ _ $ 100.00 - - CDES 47 Alteration permit _ �. $ 100.00 CDES 48 Authorization notice $ 100.00 CDES 49 Existing system evaluation report CDD - Planning Division CDPN 1� Accessory Dwelling Unit Review - $ 730.00 $ 2,347.00 CDPN 2 Administrative determination with notice - Major "� $ 1,274.00 --_ - — $ 1,503.00 CDPN 3 Administrative determination with notice -Minor __ $ 1,274.00 $ 784.00 CDPN 4 Administrative determination - EFU alteration of a dwelling; Historic ADU $ 664.00g ORS $ 250.00 maximum 215.416(11) CDPN 5 Appeals - Administrative +20% of original fee/Deposit/ $ 3,448 00 ACS �� $ 4,069.00 CDPN 6 Appeals to Board of Commissioners - Deposit _ __ _— - -- 19 Deschutes County Fee Schedule FY 2025 _ ---- -- — ENACTMENT Proposed FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION ACS CDPN �_8 7 Appeals to Board of Commissioners - not accepted $ 5,000.00 Deposit/ACS CDPN Appeals - LUBA Remand Hearing $ 4,272.00 -$ 3,620.00 CDPN9 Conditional Use (template dwelling) _ Conditional Use (template dwelling proposed in Haner Park, Section 36, $ Z gg1.00 Skyline Subdivision, 1 st edition and a portion of Squaw Creek Canyon $ 2,535.00 CDPN 10 Recreational Estates, 1st edition)—1,299.00 $ 1,533.00 2052 CDPN 11 Conditional Use (Home Occupation - Type 1 for EFU or F Zone) $ $ 4,177.00 CDPN 12 Conditional Use (Home Occupation - Type 2) $ 3,540.00 _ CDPN 13 Conditional Use (Home Occupation - Type 3) $ 20,381.00 — _ or ACS $ 25,.00 $ ,31212.00 CDPN 14 Conditional Use (new destination resort) $ 4,502.00 _ w CDPN _ 15 Conditional Use (non -farm dwelling) $ 3,719.00 Conditional Use (non -farm dwelling proposed in Squaw C—re ek Canyon CDPN 16 Recreational Estates, 1st edition and Meadow Crest Acres) $ 7,291.00 CDPN 17 Conditional Use (power transmission line and communication tower or pole) $ $ 8,842.00 _ $7,493.00 $ 6,101.00 CDPN 18 Conditional Use (P.U.D. or cluster development) $ 5,170.00� or ACS CDPN 19 Conditional Use (schools with 100 students or more) �-' Consultant Fee (for consultant or expert retained by County and paid for by ___�-. ACS ..__ $ 2,308.0 -- CDPN 20 applicant) 0 CDPN 21 Declaratory Ruling (status determined under Chap. 22.40) ACS CDPN 22 Declaratory Ruling for Destination Resorts -- M $ 5,000.00 Deposit/ACS CDPN 23 Destination Resort Overnight Lodging Tracking (Eagle Cree st) _ $ 5,817.00 N or ACS $ 6,864m00 CDPN 24 Expedited Land Divisions — --- $ $ 563.00 477.00 $ 4,976.00 CDPN 25 Extension Request _ _ �w $ 4,217.00v_ - CDPN ing 26 FilmActivities __.__ --- - -�---- � plus 5406 $125 � 6 ng $ 172.00 per lot $ 203.00 CDPN 27 Final Plat Review (all plats) Historic Landmarks Commission Public Hearing and Review: -$ 2,386.00 _ $ 2,815.00 CDPN 28 Add historic structure/site to Goal_5 Inventory $ 0 $ 1,322.00 CDPN 29 Appeal of Landmarks Commission Decision to Board — �� $ 625.00 __ $ 530.00 _ $ 2,815.00 CDPN 30 Exterior alteration - major $ �2,386.00 $ 2,386.00 - - CDPN 31 Delete Historic Site/Building from Goal 5 Inventory �� $ 2,815.00 _ .__ � CDPN 32 Demolish a Historic Landmark Structure $ 530.00 $ 625.00 CDPN 33 Moving a Historic Landmark Structure_ Historic Administrative Review (Staff) m ORS maximum 215.416(11) $ 250.00 w __ CDPN 34 Appeal of Administrative Decision $ w 139.00 _ _ nal Historic District $ 118.00 _ $ _438.00 CDPN 35 Exterior Alteration - Pilot Butte Ca_ $ 371.00 . CDPN 36 Exterior alteration - minor $ 1,941.00 _,_ _ $ 2,290.00 37 Improvement Agreemen CDPN t -Modified __ _ �__ $ 3,235.00 v � _ _- $ 3,339.00 New __ $ 339.00 CDPN 38 Improvement Agreement - - $ 287.00 �._.® CDPN 39 Land Use Verification Letter and/or Information Sheet 20 Deschutes County Fee Schedule FY 2025 -_-ENACTMENT Proposed FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION $ 861.00 kC DPN 40 Landscape Management Review (not visible from road or stream) $ 723.00 $ 1,448.00 $ 1,723.00 $ 1,448.00 DPN 41 Landscape Management Review (river) __ $ 1,227. DPN 42 Landscape Management Review (road) $ 3,051.00 Landscape Managemnt w (p eRevieroperty _ includes river frontage, applieds to $ 2,586.00 CDPN 43 non -conforming river setbacks) $ 3,343.00 $ 3,945.00 CDPN 44 Landscape Management Review (river setback exception) 2,380.00 — $ 2,808.00 CDPN 45 Landscape Management Review (and less than 50 feet from rimrock) $ plus $32 $38 $ 5,817.00 per lot $ 6,864.00 CDPN 46 Limited Land Use Decision Limited Use Permit (Agri -tourism & other events in EFU zone) $ 784.00 CDPN 47 Type 1 or Renewal of Type 1, 2 or 3 $ 664.00 $ 1,533.00 $ 1,299.00 _ $ 1,533.00 CDPN 48 Type 2 $ 1,299.00 CDPN 49 Type 3 $ 1,196.00 $ 1,411.00 CDPN 50 Lot of Record Verification (each proposed lot) plus (ACS Notice) (Notice) $ 17,994.00 $ 15,249.00 I m $ 8,966.00 CDPN 51 Major Code Change (applicant will be billed for M56 Notice)-�----- $ 7,598.00 $ 31,296.00 CDPN � 52 Master Plan (including final master plan for destination resort) $ 26,522.00 -- CDPN 53 Master Plan (ORS 197 - Skyline Forest) $ 9,038.00 $ 7,659.00 CDPN 54 Minor code changes -- $ 2.347.00 CDPN 55 Modification of Conditions $ 1,989.00 $ 1,503.00,274.00 CDPN 56 Modification of Submitted Application �— $ $ 1.00 $ 4,469.00 , 274 CDPN 57 No Shooting Zone $ _ 1,989.00 $ 2,347.00 CDPN 58 Noise Ordinance Variance/Permit — — $ 1,150.00 $ 1,357.00 CDPN 59 Noise Ordinance Variance Appeal m__m_,.., $ 3,098.00 CDPN 60 Non -Conforming Use Alteration (without) $ 2,prior verification $ 2,625625..0000 �� $ 2,467.00 CDPN 61 Non -Conforming Use Verification $ 2,09100 $ 2,467.00 CDPN 62 Non -Conforming Use Alteration (with prior verification) $ 4,565.00 9 $ 3,86.00 $ 4,469.00 CDPN 63 Non -Conforming Use Verification (River/W etland/Flood Plain) $ 3,787.00 CDPN 64 Outdoor Mass Gathering _ ----- - $ 470.00 $ .00 CDPN 65 Outdoor Mass Gathering Renewal $ 4,446969.00 $ 3,787.00 $ 806.00 CDPN 66 Extended Outdoor Mass Gathering _ $ 683.00 CDPN 67 Extended Outdoor Mass Gathering Renewal plus Sb" $54 $ 4,217.00 per lot CDPN 68 Partition µ -- $ 13,802.00 ORS 197.175 $ 16,286.00 CDPN 69 Petition for Incorporation Permit sign -off for other agency (Role change, Land Use Compatibility Statement, DMV, Water Resources, etc.)__ _ $ 1,989.00 $ 2,347.00 CDPN 70 Land Use $ 139.00 ._ $ 118.00 �_ $ 47.00 $ � 55.00 CDPN 71 LUCS sign off ® - - CDPN a 72 Renewal _ ��—� $ 9, 47.00 __ $ 11,670.00 _ CDPN 73 Plan Amendment (without goal exception) 21 21 Deschutes County Fee Schedule FY 2025 - ENACTMENT Proposed ITEM NO. DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee or ACS $ 16,286.00 CDPN 74 Plan Amendment (including goal exception/UGB expansion) $ 13,802.00 $ 1,286.00 CDPN 75 Planning Inspection Fee $ 995.00 _ - CDPN 76 Pre -application meeting ACS _ - 861 - $ 730.00 $ .00 CDPN 77 Property Line Adjustment $ 1,503.00 CDPN 78 Property Line Adjustment with notice $ 1,274.00 $ 557.00 $ 657.00 CDPN 79 Property Line Adjustment (consolidation) $ 1,863.00 CDPN 80 Reconsideration by Hearing Officer $ 1,579.00 ,__" - CDPN 81 Recreational Vehicle Used for Residential Purposes $ 730.00 $ 861.00 $ 1,409.00 CDPN 82 Rimrock Setback Site Plan (within 50 feet of rim outside LM zone) $ 1,194.00 w $ 1,503.00 CDPN 83 Road Dedication $ 1,274.00 $ 1,409.00 CDPN 84 Road Name Change - $ 1,194.00 CDPN 85 Road Vacation without public hearing $ 1,500.00 ORS368.341(4) $ 1,770.00 $ 3,000.00 ORS 368.341(4) $ 3,540.00 CDPN 86 _Road Vacation with public hearing � _ _ .� _ .__� $ 806.00 CDPN 87p Sign Permit _ $ �683.00 CDPN 88 Sign Permit (change of approved sign) $ 205.00 $ 242.00 $ 1,684.00 $ 1,987.00 CDPN 89 Sign Permit with Variance $ 2,191.00 CDPN 90 Similar Use Ruling m $ 1,857.00 _ m Site Plan: Alteration or Enlargement of 25% or less (in structural area or required $ 1,503.00 CDPN 91 parking)"" if site conforms with all existing standards - $ 1,274.00 - ll °a Alteration or Enlargement, 26% to 100% (in structural area or required $ 3,592.00 CDPN 92 parking)" $ 3,044.00_ Alteration or Enlargement of over 1000. (in structural area or required $ 4,976.00 CDPN 93 parking)" _ $ 4,217.00 _ Change of Use (no change in structural area or required parking) site $ 1,503.00 CDPN 94 conforms with all existing standards $ 1,274.00 _ $ 5,774.00 CDPN 95 Site Plan with New Development" (no previous site plan approval) $ 4,893.00 m — ""All new site plans and major and minor alterations are subject to the following additional fees: $ 79.00 CDPN 96 Per 1,000 sq. feet of structure _ $ 67.00 - -- $ 159.00 over 1 acre $ 188.00 CDPN 97 Per developed acre (over 1 acre) _ $ 6,768.00 CDPN 98 Site Plan/Surface Mining $ 5,736.00 Site Plan/Surface Mining Combining Zone (SMIA): _ $ 806.00 CDPN 99 1/4 mile from mining site and two dwellings closer $ 683.00 $ 1194.00 $ 1,409.00 , CDPN 100 250 feet to 1/4 mile from mining site $ 2,456.00 CDPN 101 Within 250 feet of mining site or special ESEE standards apply $ 2,081 _00 - __ - _ v� $� 1,274.00 � $ 1,503.00 CDPN — 102_ Site Plan/Wildlife Review _ 1$ 1,566.00 CDPN 03 Partition/subdivision SMIA review _ _ _ $ 1,327.00 $ 1,068.00 .. _ $ �1,260.00 CDPN 1 44 _ Solar Access Permit $ 2,458.00 " $ 2,083.00 CDPN 105 Solar Shade Exemption .,d,,_.� .�..,�__ m�� _"--- -�-�` Ww � _ j $ 1,503.00 CDPN 106 Solar Variance Deschutes County Fee schedule FY 2025 ENACTMENT Proposed _ ITEM NO. DESCRIPTION Special operating permit µ FY 2024 FEE $ 2,991.00 - w UNIT plus $46 $54 per lot AUTHORITY � - FY25 Fee $ 3,529.00 $ 1,503.00 $ 3,826.00 $ 3,960.00 CDPN 107 CDPN CDPN CDPN 108 109 110 $ 1,274.00 Subdivision Name Change Subdivision (cemetery) $ 3,242.00 $ 3,3356.00 Subdivision Replat - $ 7,493.00 Subdivision (Tentative Plat) --- plus $54 $64 per lot $ 8,842.00 CDPN 111 Temporary Use: — All other �� $ 1,274.00 $��1,274.00 Land Use Permit _ Manufactured Home Storage _ $ 463.00 $ 730.00 Temporary Residence For Medical Condition _ Temporary Residence for Medical Condition/Hardship Dwelling EFU or Forest $ 1,155.00 Zone - - $ 1,503.00 $ 1,503.00 $ 546.00 $�861.00 _ _ _ CDPN 112 CDPN 113 CDPN CDPN 114 115 -- GBB DCC $ 1,363.00 CDPN 116 CDPN 117 $ 463.00 RV as Temporary Residence - 18.116.095 C$D DCC $ 546.00 CDPN CDPN 118 119 $ 14700 RV as Temporary Residence Renewal . Variance $ 3,580.00 Variance Type II (variance from less than 25% of the standards in urban $ 2081.00 area/less than 10% of standards in the county) - $ 9,692.00 Zone Change _ Note: Where ACS is noted, applicant may be required to pay an advance plus ACS (notice) 18.116.095 - $ 173.00 224 $ 4,173.00 $ 2,456.00 $ 11,437.00 CDPN CDPN 120 121 deposit reflecting the estimated cost of service. _ ORS 4 11.166 CDPN CDPN CDPN 122 123 124 Oregon Liquor and Cannabis Commission License - Original Application $ 100.00 Oregon Liquor and Cannabis Commission License - Change in Ownership, $ 75.00 Location or Privilege Oregon Liquor and Cannabis Commission License Renewal or Temporary $ 35.00 Application -- - maximum (8) u ORS 471.166 maximum (8)., ORS 471.166 maximum (8) Juvenile Community Justice Juvenile Detention Center (all non -Deschutes County juveniles) $ 180.00 Behavioral Health and Substance Use Disorder Treatment Fees ~� - - --- �- M per day Chapter 309 JUV 1 and Chapter 410 Oregon Telephone assessment and management services (non-physcian health Health 5-10 Minutes Authority $ 10.77 NEW 2 care professional _ ® Chapter 309 and Chapter 410 Oregon Telephone assessment and management services (non-physcian health Health 11-20 Minutes Authority $ 20.92 NEW 3 care professional 23 n — _ UNIT ENACTMENT AUTHORITY Proposed FY25 Fee ITEM NO. DESCRIPTION FY 2024 FEE Chapter and 309 Chapter 410 Oregon Health Telephone assessment and management services (non-physcian health 21-30 Minutes Authority $ 30.70 NEW 4 care professional Chapter and 309 Chapter 410 Oregon Health 2-pack Authority $ 127.69 NEW 5 Take-home supply of nasal naloxone Chapter 309 and Chapter 410 Oregon per Health assessment Authority $ 221.60 NEW 6 Alcohol and/or Drug Assessment_ _ Chapter 309 and Chapter 410 Oregon Health per screening Authority $ 44.91 NEW 7 Behavior health screening Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 38.37 NEW 8 Behavioral health counseling _ Chapter 309 and Chapter 410 Oregon Health per service Authority $ 56.62 NEW 9 Alcohol and/or drug services: group counseling by a clinician Chapter 309 and Chapter 410 Oregon Health per service Authority $ 23.33 NEW 10 Alcohol and/or drug services: case management Chapter 309 and Chapter 410 Oregon Health per service Authority $ 16.20 NEW 11 Alcohol and/or drug intervention services Chapter 309 and Chapter 410 Oregon Health Al h I d/or dru outreach behavioral health outreach services - per service — Authority -- m6 $ 60.90 NEW 12 co o ag.— - m -- — �. 24 Deschutes County Fee Schedule FY 2025 ----- ENACTMENT Proposed DESCRIPTION FY 2024 FEE UNIT AUTHORITY Chapter 309 FY25 Fee ITEM NO. and Chapter - 410 Oregon Health per service Authority $ 151.96 NEW 13 Mental health service plan development — Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 25.62 NEW 14 Peer services Chapter 309 and Chapter 410 Oregon Health per service Authority $ 18.28 NEW 15 Alcohol and/or drug testing collection Chapter 309 -- and Chapter 410 Oregon Health 15 minutes Authority $ 46.85 NEW 16 Alcohol and/or drug services brief intervention Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 40.33 NEW 17 Crisis intervention services Chapter 309 -W- and Chapter 410 Oregon Health 15 minutes Authority $ 25.75 NEW 18 Skills training and development Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 25.85 NEW 19 Activity therapy - - Chapter 309 -- and Chapter 410 Oregon Health per diem Authority $ 239.72 NEW 20 Alcohol and/or other drug treatment program, per diem J Chapter 309 and Chapter 410 Oregon Health per service Authority $ry 20.72 NEW 21 Telehealth site facility ee-- .� 25 ENACTMENT Proposed UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION FY 2024 FEE Chapter 309 and Chapter 410 Oregon Health per service Authority $ 119.51 NEW 22 Alcohol and/or substance abuse services: Family/couple counseling Chapter 309 and Chapter 410 Oregon Health per service Authority $ 65.14 NEW 23 Sign language or oral interpreter services _ Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 30.33 NEW 24 Case management — _ Chapter 309 and Chapter 410 Oregon Health 30 minutes Authority $ 123.15 NEW 25 Psychotherapy, 30 minutes with patient and/or family member — Chapter 309 and Chapter 410 Oregon Health 30 minutes Authority $ 98.52 NEW 26 Psychotherapy, 30 minutes with patient and/or family member _ Chapter 309 and Chapter 410 Oregon J184.62 Health 45 minutes Authority $ NEW 27 Psychotherapy, 45 minutes with patient and/or family member w Chapter 309 and Chapter 410 Oregon Health 45 minutes Authority $ 147.70 NEW 28 Psychotherapy, 45 minutes with patient and/or family member Chapter 309 and Chapter 410 Oregon Health 60 minutes Authority $ 178.59 NEW 29 Psychotherapy, 60 minutes with patient and/or family member Chapter 309 and Chapter 410 Oregon Health 60 minutes Authority $ 223.25 NEW 30 Psychotherapy, 60 minutes with patient and/or family member__ ® -w_- ENACTMENT Proposed ITEM NO. DESCRIPTION FY — 2024 FEE UNIT Chapter and AUTHORITY 309 Chapter FY25 Fee 410 Oregon Health 60 minutes Authority $ 166.69 NEW 31 Psychotherapy for crisis, first 60 minutes Chapter and 309 Chapter 410 Oregon Health 30 minutes Authority $ 75.78 NEW 32 Psychotherapy for crisis, each additional 30 minutes Chapter 309 and Chapter 410 Oregon Health 50 minutes Authority $ 169.45 NEW 33 Family psychotherapy (patient not present) mm — — Chapter 309 and Chapter 410 Oregon Health 50 minutes Authority $ 211.81 NEW 34 Family psychotherapy (patient not present) _ — Chapter 309 and Chapter 410 Oregon Health 50 minutes Authority $ 198.71 NEW 35 Family psychotherapy (patient present) Chapter 309 and Chapter 410 Oregon Health 50 minutes Authority $ 248.39 NEW 36 Family psychotherapy (patient present) Chapter 309 and Chapter 410 Oregon Health per service Authority $ 56.67 NEW 37 Group psychotherapy W Chapter 309 and Chapter 410 Oregon Health per service Authority $ —70.84 NEW 38 Group psychotherapy e_ Chapter 309 and Chapter Health behavior assessment, or reassessment (ie, health focused 410 Oregon Health clinical interview, behavioral observations, clinical per service Authority $ 75.29 NEW 39 decision making) DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. Chapter 309 and Chapter 410 Oregon Health Health behavior intervention, individual, face-to-face; initial 30 minutes Authority $ 51.48 NEW 40 30 minutes Chapter 309 and Chapter 410 Oregon Health behavior intervention, individual, face-to-face; each Health additional 15 minutes (List separately in addition to code 15 minutes Authority $ 17.95 NEW 41 for primary service) -- Chapter 309 and Chapter 410 Oregon Health Health behavior intervention, group (2 or more patients), 30 minutes Authority $ 7.60 NEW 42 face-to-face; initial 30 minutes Chapter 309 and Chapter 410 Oregon Health behavior intervention, group (2 or more patients), Health face-to-face; each additional 15 minutes (List separately in 15 minutes Authority $ 3.57 NEW 43 addition to code for primary service) a _ Chapter 309 and Chapter 410 Oregon Health Health behavior intervention, family (with the patient 30 minutes Authority $ 55.24 NEW 44 present), face-to-face; initial 30 minutes - Chapter 309 and Chapter 410 Oregon Health behavior intervention, family (with the patient Health present), face-to-face; each additional 15 minutes (List 15 minutes Authority $ 19.60 NEW 45 separately in addition to code for primary service) _ Chapter 309 and Chapter 410 Oregon Health Health behavior intervention, family (without the patient 30 minutes Authority $ 62.02 NEW 46 present), face-to-face; initial 30 minutes — —_ — Chapter 309 and Chapter 410 Oregon Health behavior intervention, family (without the patient Health present), face-to-face; each additional 15 minutes (List 15 minutes Authority $ 22.56 NEW 47 separately in addition to code for primary service) Chapter 309 and Chapter Telephone assessment and management service provided by a qualified 410 Oregon Health non -physician health care professional 5-10 minutes of medical 5-10 minutes Authority $ 10.77 - NEW V48 discussion �__�.�..___.___._._._.___.�,..��_ m._��_ __.___.._.�.�.._...� 28 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed _ DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. _ Chapter 309 and Chapter Telephone assessment and management service provided by a qualified 410 Oregon non -physician health care professional 11-20 minutes of medical 11-20 minutes Health Authority $ 20.92 NEW 49 discussion Chapter 309 and Chapter Telephone assessment and management service provided by a qualified 410 Oregon Health non -physician health care professional 21-30 minutes of medical 21-30 Minutes Authority $ 30.70 NEW 50 discussion Chapter 309 and Chapter Activity therapy, such as music, dance, art or play therapies not for 410 Oregon Health recreation, related to the care and treatment of patient's disabling mental 45 minutes or Authority $ 31.64 NEW 51 health problems, per session (45 minutes or more), more _ — Chapter 309 and Chapter py, such as music, dance, art or la therapies not for Activitytherapy, play p 45 minutes or 410 Oregon Health recreation, related to the care and treatment of patient's disabling mental Authority $ 25.31 NEW 52 health problems, per session (45 minutes or more) — more Chapter 309 and Chapter Training and educational services related to the care and treatment of 410 Oregon Health patient's disabling mental health problems per session (45 minutes or 45 minutes or Authority $ 25.31 NEW 53 more) - more Chapter 309 and Chapter Training and educational services related to the care and treatment of 410 Oregon patient's disabling mental health problems per session (45 minutes or 45 minutes or Health Authority $ 31.64 NEW 54 more) _ _.m more Chapter 309 and Chapter Brief communication technology -based service, e.g., virtual check -in, by 410 Oregon Health a physician or other qualified healthcare professional who can report on 5-10 minutes Authority $ 11.04 NEW 55 evaluation and management services. _ Chapter 309 and Chapter 410 Oregon Health NEW 56 Behavioral health counseling and therapy, per 15 minutes _ 15 minutes Authority Chapter 309 $ 38.37 and Chapter 410 Oregon Health NEW 57 Behavioral health counseling and therapy, per 15 minutes � _ 15 minutes _ ___ mi Authority 47. $ 47. 97nutes 29 Deschutes County Fee Schedule FY 202S ENACTMENT Proposed ITEM NO. DESCRIPTION FY 2024 FEE ------ _ UNIT AUTHORITY FY25 Fee Chapter 309 and Chapter 410 Oregon Health NEW 58 Mental health assessment, by non -physician. per service Authority $ 123.15 — Chapter 309 and Chapter 410 Oregon Health NEW 59 Intensive in home behavioral health treatment -- per month Authority Chapter 309 $ 4,032.60 and Chapter 410 Oregon Health NEW 60 Mental health assessment, by non -physician per service Authority $ 153.94 Chapter 309 and Chapter 410 Oregon Health NEW 61 Mental health service plan development by non -physician. per service Authority $ 151.96 — — Chapter 309 and Chapter 410 Oregon Health NEW 62 Mental health service plan development by non -physician. _ per service _ Authority Chapter 309 $ 189.95 and Chapter 410 Oregon Health NEW 63 Medication training and support, per 15 minutes 15 minutes Authority Chapter 309 $ 23.61 and Chapter 410 Oregon Health 15 minutes Authority $ 29.50 NEW 64 Medication Training/Support, per 15 min — Chapter 309 and Chapter 410 Oregon Health NEW 65 Child and Adolescent Needs Survey per service Authority $ 132.81 Chapter 309 and Chapter 410 Oregon Health NEW 66 Mental health assessment by non -physician with CANS. ._� ��---- — per service - Authority $ 150.55 30 FY 2024 FEE UNIT ENACTMENT AUTHORITY Proposed FY25 Fee ITEM NO. DESCRIPTION Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 40.33 NEW 67 Crisis intervention services Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 25.75 NEW 68 Skills training and development, per 15 min Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 32.19 NEW 69 Skills training and development, per 15 min Chapter 309 and Chapter 410 Oregon Health NEW 70 Psychosocial Rehabilitation Services, per diem per diem Authority $ 201.03 Chapter 309 and Chapter 410 Oregon Health NEW 71 Psychosocial Rehabilitation Services, per diem. per diem Authority Chapter 309 $ 251.28 and Chapter 410 Oregon Health NEW 72 Community based wraparound services, per 15 min 15 minutes Authority Chapter 309 and Chapter $ 28.25 410 Oregon Health 15 minutes Authority $ 23.61 NEW 73 Supported Employment, per 15 min Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 23.61 NEW 74 Supported Education, per 15 min Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 29.51 NEW 75 Supported Employment, per 15 min 31 _ UNIT ENACTMENT AUTHORITY Proposed FY25 Fee ITEM NO. _ _ DESCRIPTION FY 2024 FEE _ Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 29.51 NEW 76 Supported Education, per 15 min Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 12.71 NEW 77 Activity therapy, per 15 min Chapter 309 and Chapter 410 Oregon Health 15 minutes Authority $ 25.65 NEW 78 Multisytemic therapy for juveniles, per 15 minutes Chapter 309 and Chapter 410 Oregon Health PER SERVICE Authority $ 20.72 NEW 79 Telehealth originating site facility fee — Chapter 309 and Chapter 410 Oregon Health PER SERVICE Authority $ 65.14 NEW 80 Sign language or oral interpreter services Chapter 309 and Chapter 410 Oregon Health 15 MINUTES Authority $ 30.33 NEW 81 Case management, per 15 min Chapter 309 and Chapter 410 Oregon Health 15 MINUTES Authority $ 37.91 NEW 82 Case management, per 15 min tl _ _ Chapter 309 ® and Chapter 410 Oregon Screening to determine the appropriateness of consideration of an Health individual for participation in a specified program, project or treatment PER SERVICE Authority $ 102.62 NEW 83 protocol, per encounter Chapter 309 and Chapter 410 Oregon Health Preadmission screening and resident review (PASSR) Level I TER SERVICE Authority $ 183.93 -in er screen NEW 84 identificat on scree g, p 32 Deschutes County Fee Schedule FY 2025 FY 2024 FEE ITEM NO. DESCRIPTION _ Preadmission screening and resident review (PASSR) Level 11 evaluation, NEW 85 per evaluation Community psychiatric supportive treatment, face-to-face, per 15 NEW 86 minutes. _ District Attorney, - - - - Criminal Discovery Costs (crime report copies to defense counsel) $ 60.00 DA 1 Per Felony $ 75.00 DA 2 Per Measure 11 Felony $ 40.00 DA_ 3_ Per Misdemeanor - - WCPer $ 200.00 DA 4 Murder $ DA 5 _ Per Probation Violation $ 15.00 DA 6 District Attorney Diversion $ — 10.00 DA 7 Victims' Assistance - lost documentation --� $ 15.00 _m DA 8 CDs/DVDs DA 9 , Flash Drive for Discovery Provided by defense _ _ NEW 4-0 10 <32GB Flash Drive for Discovery provided by District Attorney NEW 11 64G6 Flash Drive for Discovery provided by District Attorney -� NEW 12 128GB Flash Drive for Discovery provided by District_Attorney w,� - NEW 13 256GB Flash Drive for Discovery provided by District Attorney _ -- — —NEW 14 512GB Flash Drive for Discovery provided by District Attorney .�.-��- NEW 15 1TB Flash Drive for Discoveryprovided by District Attorney _ -- - - NEW 16 2TB Flash Drive for Discovery provided by District Attorney 260 --_z' 0 -DA- - 4 - e -- - 00- gA 42 �. $___— 55 �._ 5508 BA 43 NEW Records Request Additional Work --- NEW 17 Clerical NEW 18 IT Staff - - �NEWTT 19 Attorney -DA- 4-5 _�. Deschutes County Fair33 ENACTMENT vroposeu UNIT AUTHORITY FY25 Fee Chapter 309 and Chapter 410 Oregon Health ,ER SERVICE Authority $ 643.76 Chapter 309 and Chapter 410 Oregon Health 15 Minutes Authority-- $ 10.90 ea. ea. ea. ea. ea. .. ea. $0 _M 10.00 ea. m ._ _._. ea- each m $ 20.00 each $ 25.00_ each $ 30.00 each $ 35.00 each m m r� $ 40.00 each $ 50.00 each p addition-- $ w� 100.00 hours per hour $ 30.00 _ per hour $ 40.00 ner hour 70.00 34 Deschutes County Fee Schedule FY 2025 _ - -- ENACTMENT Proposed DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. _ per day $1,800.00 F&E 21 Center -Coastal Pavilion --- OA'� 10% of total �'- _____ � � catering bill F&E 22 Food/Beverage 3rd party catering $� TT no use of kitchen _ hour $75.00 F&E 23 Food/Beverage 3rd party catering - use of kitchen-- -0' - Barns per day $ 700.00 F&E _ 24 Beef Barn �^ __ per day $ 600.00 F&E 25 Dairy Barn - per day F&E 26 Horse Barn $ 1,200.00 _$_-_.a0040- $ - 600-00 per day - F&E 27 Sheep Barn night $ 15.00 NEW Stall Rental night $25 + tax NEW Dry Camping - - $�11000.00 NEW Refundable Contingency/Damage Deposit Charges for use of Fair facilities and equipment may be negotiated at the time of booking based on revenue generating factors, which may include Food & Beverage revenue, sponsorship, increase in regional visitation, and/or other ancillary benefits or objectives. NEW Multi day facility use may utilize tier -pricing discounting measures. Parking Lots Lper ay $ 500.00 F&E 31 Lot A Blacktop $ _-65 80 day $ 700.00 F&E 32 Gras behind lot A $-_-__.�8day $ 650.00 F&E 33 Lot B Blacktop $_87�0�day $ 900.00 F&E 34 Grass_Behind Lot B _. -:�� per day $ w 650.00 F&E 35 Lot C Blacktop _ �� per day $ 900.00 F&E 36 Grass Behind Lot C� $_ _ s 4550.00 .per day _ $ 500.00 F&E 37 Lot D Blacktop _ $&50.00 - per day $ 700.00 F&E 38 Grass Behind Lot D �__-__�58 00 per day w $ 700.00 F&E 39 Barn Grass Parking_ - 0 per day $ 350.00 F&E 40 Sagebrush Grass Parking -- Grass Areas 550.00 ----$—___��s nn per day $ F&E 41 Beef Barn Lawn _ - w �,s ,,0 per day $ 750.00 F&E 42 Buckaroo Lawn per day $ 1,750.00 F&E 43 Carnival Lawn - $_ 420 „0 Tpe$ 450.00 44 Dairy Barn Lawn - $ 750.00F&E 45 Event Center LawnEquipment Rentalw 46 Tables �.v- - t $ 13.00 F&E 47 5' Round Folding Banquet $= _ per event $ 13.00 F&E 48 8'x30" Folding (new) a ,� ,,,, per event $ a� 13.00 F&E 49 8'x30" Plastic Folding (new)r MR _ W 35 FY 2024 FEE UNIT ENACTMENT AUTHORITY Proposed FY25 Fee DESCRIPTION ITEM NO. 6'x18" Folding (new) Classroom per event per event _ $ 8.00 $ 5.00 F&E 50 001 F&E 51 8'x32" Rock Hound Folding Wood -_ per event $ 5.00 ?inn F&E 52 8'x32" White Tall Folding Wood _ - __ �" per event _ mac___ F&E 53 8' Picnic Tables w/ attached benches $ 10.00 NEW Bistro Table -- Chairs _ $_ per event $ 3.50 F&E 55 Chair Pad Interlock Green (Conference Center) - _on0 _ per event F&E 56 Chair Pad Brown (Conference Center) �- $ 3.00 per event $ _ _2.00 F&E 57 Chair Folding Pad Interlock Brown (Event Center) ��cn -- Risers per event v m $ 25.00 $fin nnnn F&E 58 4'x8'x8" Folding�4 _ per event $ 25.00 F&E 59 4'x8'x16" Folding �____2_____n nnnn per event $ 25.00 F&E 60 4'x8'x24" Folding per event $ 50.00 F&E 61 4'x4'x8" Folding Triangle Sections - Miscellaneous Equipment - $ 4,000.00 - per event y F&E 62 Basketball Floor --- - $_�nn per event 5.0( $ __ F&E 63 4'x8' Lattice -m _� per event $ 5.0( F&E 64 per event $ _ 5.0( F&E 65 4'x5' Lattice _ per event $ 5.0( e,, F&E 66 4'x6' lattice_ -- - per event _ $ 8.00 F&E 67 2'x8' Lattice _ _- _ per event - - F&E 68 Peg Boards 4'x8' w/ Legs �...� �_,�..o„�.a._.w $ 3.00 per event F&E �wF&E 69 Emergency Warning Cones - 19-�5 nn per event $ 20.01 _ -- $__ 70 8' Coat Racks -- -- per event $ 10.01 _� inn - - $.__-_-_38 89- F&E 71 n. Small Round Coat Racks �r� - per event $� 40.01 � F&E 72 Podium (2) -® - _ _ per event $ 25.O1 $ 20.00 F&E 73 Lectern (1) � per event F&E 74 4-H Auction Stand _ m�� $_ z _ � per event $ 25.0 F&E 75 Multi -Spigot Hose Connection $ 100.00 per event _ F&E Rental (2)F&Eound �-�F&E per eventF&E S sy tem . w m T76Portattie HandheldMic a -- ---included 30.00 er event Cordless Handheld Mic$ 30.00pereventF&E d Mic a. _-_ �� a $ 6,000.00 NEW Arena Dirt In/Out - � � $125.0 NEW a A-Frame_ _ hour $100.0 NEW Water Truck w/Operator hour $100.0 NEW Tractor w/Operator e _-v . - w each c $5.( NEW Pallet Disposal 36 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed DESCRIPTION FY 2024 FEE Charges for use of Fair facilities and equipment may be negotiated at the time of booking at the discretion Of the DwrertoF based on revenue generating factors, which may include Food & Beverage revenue, sponsorship, increase in regional visitation, and/or other ancillary benefits or UNIT AUTHORITY FY25 Fee ITEM NO. F&E objectives. NEW Multi day facility use may utilize tier -pricing discounting measures. Deschutes Expo Center RV Park _ per night plus m applicable $_-_—__4 Transient Room Tax $ 42.00 RV 1 30 Amp RV Site per night plus applicable $ Transient Room Tax _ � $ _.. _ 48.00 RV 2 50 Amp RV Site per night + applicable nn . Transient Room y $ 30.00 RV 3 $_-_—__�� Tent Site per night + cable _ �- sient Room rrefundable) $15.00 RV RV NEW 4 5 Extra Tent __ - -- $ w 15.00 RV Site Lock Fee _ ____ - Laundry Machine Fees — onal, non per charge $0.25-$4.00 $5,250.00 RV Park buyout fee _ Behavioral Health DHS-DMAP` NEW (132% of per hour DMAP) $ 305.00 BH 1 Individual and Family Counseling (maximum)" $_-_—._25�a88_ DHS-DMAP-- (170% of BH 2 Assessments (maximum, excluding Physician services)` per hour DMAP) DHS-DMAP"' (170% of $ 479.00 BH 3 Screenings (maximum, excluding Physician services).= -- Physician services (maximum) Psychiatric nurse practitioner (maximum) per hour per hour per hour DMAP) DMAP) P" DHS-DMAP"` (132% o AP` 132% of $ $ $ 335.00 335.00 391.00 BH 4 BH 5 per hour DMAP) $ 337.00 BH 6 Psychiatric nurse (maximum) ssertive Community Treatment Program $ 413.00 gH 7 $— �38 (community based service) 37 Deschutes County Fee Schedule FY 2025 ITEM NO. FY 2024 FEE DESCRIPTION Treatment PFGgF8n'- Group Counsel. ..unity BH 9 Service Plan Development - Children's WRAP Program (team based service) -$ 575-00- Service Plan Development - Children's WRAP Program (per member per $ 1,319.00 BH 10 month) BH 11 Group counseling <45 min (maximum, excluding physician services)* $----1100 BH 12 Group Counseling, >45 min (maximum, excluding physician services)* BH 13 Crisis Services (maximum, including Physician services)* BH 14 Non -cancelled appoingmaximum) $ 50.00 BH Co fees for re uesterials from other a enciesBH 15 20+ ages of chart nosummary $ 0.25 BH 16 20+ pages of chart nosummary $ 20.00 BH 17 Clinical Report $ 35.00 BH 18 Record searches $ BH 19 Medical record searches 30.00 $ 30.00 BH 20 Copy of medical records (10 or fewer ages $ 30. 0 BH 21 Copy of medical records (additional pages over 10 and through page 50) $ 0.50 BH 22 Copy of medical records (additional pages over 50) $ 0.25 Medical records processed and mailed first class within seven business days $ 5.00 BH 23 of re uest **The Division of Medical Assistance Programs (DMAP), a branch of the Oregon Department of Human Services, permits cost driven fee adjustments that are based upon a DMAP approved actuarial model completed in accordance with that model. The model used for this adjustment has been approved by DMAP. The department will charge DMAP or the approved fee model, whichever may be higher. an Gharges based-Gn-dWefent- Note! There may be so ne variation !!! r-lonin. Addition ally, most fees are ban ad on silding SGale aGGerding to- FedeFall Pnverty incerrie qui Public Health Certified Copy of Vital Record Certificate - first copy of order (not requiring HLTH 1 applicant identify verification $ 25.00 Certified Copy of Vital Record Certificate - additional copies (with or without FILTH 2 applicant identify verification) $ 25.00 HLTH 3 Certificate Replacement $ 5.00 FILTH 4 Convenience/Handling Fee (on-line purchase of certificates) 3% 38 UNIT ENACTMENT AUTHORITY Proposed FY25 Fee BMS-DMAP* $ 699.00 per month DHS-DMAP** per hour DHS-DMAP** $ 107.00 $ 186.00 per hour $ 749.00 per page Der check State of Oregon State of Oregon State of Oregon State of Oregon each jState of each State of each State of of transaction amount (Minimum Fee 1.50) NO. DESCRIPTION FY 2024 FEE ITEM Verification Fee ihandlinq charges) When $ 1.25 $ 7.00 HLTH 5 Applicant HLTH 6 Expedite Fees Annual are charged at actual cost of services based on annual cost analysis. cost analysis is on file for review. Clients may be eligible for FPEP coverage at no charge for contraception services. New Patient Office Visits and Well Service Visits Fees are charged at actual cost of services based on annual cost analysis. Annual cost analysis is on file for review. New Patient - Office Visit HLTH 7 Problem focus straightforward a 262.00_ -_75 HLTH 8 Expanded straightforward $ -- HLTH 9 .001 Detailed Low $ 57"0- HLTH 10 _ Comp Moderate 9; 722001 HLTH 11 __ Comp High Established Patient - Office Visit _ 6"0 Incident to Minimal $.___—__150.00_ Problem focus straightforward $ _ 255.00 HLTH 12 HLTH 13 HLTH 14 Expanded problem focused $_-_—.3T6 80 HLTH 15 Detailed Low $ 50800 HLTH 16 _ Comp Moderate Well Services - New Patient HLTH 17 $—_._ 4711;80 12 - 17 year $._.— 46a-00 HLTH 18 18 - 19 year HLTH 19 40 - 64 year $___—__5g7-08_ 65+ years Well Services - Established Patient HLTH 20 HLTH 21 12 - 17 year 18 - 39 year 40 - 64 year 65+ years STD and HIV Office Visits HLTH 22 HLTH 23 HLTH 24 Fees are charged at actual cost of services based on annual cost analysis. Annual cost analysis is on file for review. NEW New Patient - Office Visit HLTH 25 Problem focus straightforward 39 Deschutes County Fee Schedule FY 2025 FY 2024 FEE ITEM NO. DESCRIPTION HLTH 26 Expanded straightforward HLTH 27 Detailed Low HLTH 28 Comp Moderate HLTH 29 Comp High NEW Established Patient - Office Visit HLTH 30 Incident to Minimal HLTH 31 Problem focus straightforward HLTH 32 Expanded problem focused HLTH 33 Detailed Low HLTH 34 Comp Moderate Procedures Misc Medical Procedures- medical procedures are charged at actual cost of services based on annual cost analysis. *Annual cost analysis is on file for review. "New procedures not included in cost analysis will be billed at minimum Medicaid reimbursement rate plus any additional cost for staff or supplies. HLTH 35 Cervical biopsy HLTH 36 Biopsy of Uterus Lining HLTH 37 Diaphragm fit HLTH 38 Lesion destruction penis cryo HLTH 39 Lesion destruction vulva any HLTH 40 IUD insert HLTH 41 IUD remove HLTH 42 Contraceptive Capsule Insert HLTH 43 Contraceptive Capsule Removal HLTH 44 Contraceptive Capsule Removal and Reinsertion HLTH 45 SBIRT Screening: 15 to 30 minutes HLTH 46 SBIRT Screening: > 30 minutes HLTH 47 Colposcopy of cervix including upper vagina w/o biopsy HLTH 48 Colposcopy of cervix including upper vagina w/ biopsy HLTH 49 Colposcopy of entire vagina w/cervix w/o biopsy HLTH 50 Colposcopy of entire vagina w/cervix w/ biopsy HLTH 51 Biopsy of vulva HLTH 52 Biopsy of vagina HLTH 53 Endocervical curettage w/o D&C UNIT AUTHORITY FY25 Fee per visit Sliding Fee Min, 30.00 $ 272.48 per visit Sliding Fee Min, 30.00 $ 390.00 per visit Sliding Fee Min, 30.00 $ 595.92 sit Sliding in, 30.00 $ 750.88 sit Sliding in, 30.00 $ 70.72 sit Sliding in, 30.00 W30.00 $ 156.00 sit Sliding in, 30.00 $ 265.20 isit Sliding in, 30.00 $ 391.04 isit Sliding in, 30.00 $ 528.32 $ 457.60 $ 391.04 $ 217.36 $ 473.20 $ 468.00 $ 260.00 $ 339.04 $ 499.20 $ 481.52 $ 796.64 $ 113.36 $ 203.84 $ 390.00 $ 511.68 $ 418.08 $ 560.56 $ 293.28 $ 323.44 $ 547.04 40 41 - - ITEM NO. DESCRIPTION FY 2024 FEE UNIT ENACTMENT AUTHORITY Proposed FY25 Fee Family Connects Medical Services - in -home visit addtl child Family Connects (Commercial) Family Connects Medical Services - pre -in -home visit $ 170.65 $ 293.69 99502-TT 9502-32, TD HLTH 79 HLTH 80 HLTH 81 Family Connects Medical Services - in home visit $ 1--, 2-.-4.1 99502-32 - COMMERCI AL $ 1,276.93 HLTH 82 Family Connects Medical Services - in home visit addtl child $ 204.31 99502-32,T Certified Community Health Worker Program Preventive medicine counseling and/or risk factor reduction intervention: 15 mi Preventive medicine counseling and/or risk factor reduction intervention: 30 mi Preventive medicine counseling and/or risk factor reduction intervention: 45 mi Preventive medicine counseling and/or risk factor reduction intervention: 60 mi State of Oregon State of Oregon State of Oregon State of Oregon 14 $ 81..57 $ 6949 $ . $ .64 8 8 HLTH 84 �-----�--0�- $ 63.00 —-- -84-- HLTH 85 HLTH 86 HLTH 87 Immunizations - Clients eligible for Vaccines for Children Program (VFC) pay only an administrative fee. This admin fee is set by the State and is subject to change. Fees set by State DHS Program are adjusted as DHS adjusts fees. List of current prices is on file for review Fees for clients not eligible for one of the programs listed below the VFC are based on the actual cost of the vaccine plus the admin fee. HLTH 88 Administration fee on first immunization - other than State Administration fee on addt'I immunization - other than State $ 51.00 $ 27.00 HLTH 89 HLTH 90 Admin Fee for State and/or each additional immunization State Supplied Vaccines - Oregon Immunization Program vaccine list Locally Owned Vaccines- Private -purchase vaccines not reimbursed through the state -BTAP _ nTa, a�� :rD\� $ 21.96 � - _- DHS DHS Bbl� S ACS ACS NEW NEW NEW NEW HLTkF- #�Tk1 �6 $7 --- 52.70 -HLTH WITH 9$ 8S -- 14111 �_ 1129116ll2V (Fipv)- - $-- 36-80 DHS- DNS_ -111�TH- uliu 90 4 MM1� fJ1MR $ 9926 $ 262 36- DHS DHS ul�u 9$ �d 7+yrs -30.17 ---- - H�TkIila- ucDQ/ID\/ -._._� Regis_.. _ Ped/adol V $ 159.99DHS 67:19 _ _.9.-µ ®.. DHS 29.27DHS Tairur. 46 93H�Ti1V -$-- 2241741] "�+"6 42 ITEM NO. DESCRIPTION F -HLiW 400 Menvee Special Programs — NEW Vaccines for Children (VFC) - Age 0-19 - Price per vaccine administered NEW Section 317 Vaccines (317) - Age 19+ - Price per vaccine administered u, �Tld 404 anfluuenaa 1#L—Tad 40ifee 1= FrnFst- _ HI-TH 403 . -- -$---- Y 2024 FEE --�.00_ $-_---oo�c nn c 268 77 $--- -87.09 --65 63 $ — — 4556 --__inn _. $---- 38.88 G9873 --_ $ — 415 W 6967.4 CZ9876 $i ____ �a nn 6987.7- $ 0! :_.w G9879- -G9882- $----57-.w G9883- -69884- $ ---- 58$0 G9885" G9886 G9887 G9880 G9881 G9888 G9890 $ 23.00 0403T 0488T - 43 _ - UNIT AUTHORITY FY25 Fee DHS DHS $ 21.96 DHS $ 21.96 DHS -- DHS IF DHS -DHS DHS- MedlGare -�Aedlsare- � 4iAedisafe- MpdiGarp �W MPd4Gafe -Medicafe- Medicare Medicare $ $ 25.00 25.00 Medicare $ 145.00 Medicare $ 25.00 Medicare $ 8.00 Medicare $ 25.00 Medicare Medicaid Medicaid $ 49.00 Deschutes County Fee Schedule FY 2025 ITEM NO. DESCRIPTION FY 2024 FEE Public Health - Environmental Health Division LICENSES: Food Service Note: A supplementary inspection charge equal to 50% of the annual license fee shall be assessed for each complete inspection required because of failure to meet applicable standards when such complete inspection is performed during the license period in addition to the two semi-annual inspections normally performed. Charges accrued and not paid during the current license period will be added to the license fee for the next license period and will be subject to the late penalties specified. New licensees will not be assessed any surcharges accrued by the previous license holder. Any licensed facility opened in Oct/Nov/Dec will be charged 1/2 fee. Full service restaurant seating: EH 1 0-15 EH 2 EH 3 51-150 EH 4 151 and over 36 EH 5 Commissary $ 29300 EH 6 Warehouse EH 7 Limited service Government Entities - fee is 100% of full service restaurant fees, based on restaurant seating. Mobile Unit Annual Operating License per OAR 333-162-0020 EH 8 Class I EH 9 Class II EH 10 Class III $ _ 57 00 EH 11 Class IV Temporary Restaurant License Temporary Benevolent: Must show a valid I.R.S. tax exempt I . number to EH 12 qualify EH 13 Temporary for Profit Temporary Prior to Event: Temporary Restaurant Applications must be EH 14 received at least 7 calendar days before the day the event starts. $-----'1A.0a EH 15 Temporary at Event (operating without a license) Temporary Event - Events with five or more applicants (received 7 calendar EH 16 days before the event) NEW Exempt Foods Agreement Form Fee -foods exempt from licensure but still requiring review Seasonal or Intermittent Temporary Restaurant License Seasonal/Intermittent Temporary Benevolent: Must show a valid I.R.S. tax EH 18 exempt I.D. number to qualify EH 19 Seven days or more before event start date (for profit) EH 20 Less than seven days before event start date (for profit) EH 21 10perational Review (for profit) UNIT I AUTHORITY I FY25 Fee $ 944.32 $ 1,032.72 $ 1,237.60 e $ 1,399.84 $ 380.64 $ 304.72 $ 774.80 Senate Bill 631 $ 341.00 $ 400.40 $ 571.20 $ 742.30 per event $ 60.32 per event $ 191.36 per event $ 122.72 per event $ 304.72 per event $ 106.08 $ 45.00 $ 94.64 $ 191.36 $ 227.76 $ 127.92 44 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. DESCRIPTION Operational Review Benevolent: Must show a valid I.R.S. tax exempt I.D. number to qualify $ 127.92 EH 22 Re -check fee for Temporary Restaurant School Cafeteria & Kitchens: $ 304.72 EH 23 School Inspection (production kitchen) $ 227.76 EH 24 School Inspection (satellite branch) $ 570.96 EH 25 Bed and breakfast (food facility) Vending machines (of potentially hazardous foods): $ 183.04 EH 26 1 - 10 $ 242.32 EH 27 11 - 20 $ 304.72 EH 28 21 -30 $ 366.08 EH 29 31 - 40 $ 424.32 EH 30 41 - 50 $ 10.00 EH 31 Food handlers certification EH 32 Certification card replacement $ 5.00 Plan Review -prior to construction gg $ 761.28 EH 33 New (restaurant) $ 456.56 EH 34 Remodel (restaurant) $ 761.28 EH 35 School cafeteria plan review $ 303.68 EH 36 Childcare Plan Review $ 114.40 EH 37 Childcare Remodel Plan $ 380.64 EH 38 Commissary/Base of Operation $ 304.72 EH 39 Tourist Facility Plan review 4 - $ 380.64 EH 40 anization plan review Non-pgFood MobilUnit (review of mobile unit plan prior to construction)$ 327.60 EH 41 Class $ 409.76 EH 42 Class $ 570.96 EH 43 Class III $ 606.32 EH 44 Class IV Note: A penalty of $150.00 shall be added if payment is 30 days after the license expiration date. An additional penalty of $150.00 shall be added on the first day of each succeeding month of delinquency. Tourist facilities: plus fee for each space $ 205.92 EH 45 Organizational camp or picnic park Traveler's accommodation $ 364.80 EH 46 1-25 units $ 445.50 EH 47 26-50 units $ 538.50 EH 48 51-75 units $ 656.20 EH 49 76-100 units plus $3.00/unit _ over 100 $ 656.20 EH 50 101+ units 4b Deschutes County Fee Schedule FY 2025 -- ENACTMENT Proposed ITEM NO. _ DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee Recreation park $ 393.12 EH 51 1-25 units 26-50 units 51-75 units $ 517.92 $ 615.68 $ 749.84 EH 52 EH 53 EH 54 76-100 units $___—_7,1 „ plus $2.00/unit over 100 $ 749.84 EH 55 101+ units Note: Any person initially licensed under ORA 446.310 to 446.350 for engaging in the recreation park or travelers accommodation business who has failed to renew a license on or before the expiration date is delinquent. If delinquency extends 15 days past the expiration date, a penalty fee of 50% of the annual license fee shall be added. The penalty fee shall be increased by 50% of the license fee on the first day of each succeeding month of delinquency. ols: Swimmg(first 84 $ 875.68 EH 56 Licenseublic po)l, spa, bathhouse) Secondr spa(same location) Additiols or spas (same location) Pool plan review fee $ 698.88 $ 698.88 EH 57 EH 58 EH 59 EH EH 60 61 Pool construction inspections Srch uarges for pools, spas & tourist facilities will be based on the amount set forth by the Oregon Health Division for local govts.. Miscellaneous: Varies $ 304.72 EH 62 Children's Service: Foster/Child Care Center Inspection Fee for licensed facility that requires + two re -check inspections / year $ 227.76 $ 304.72 EH 63 EH 64 Miscellaneous inspection or Plan Review Limited Inspection or Plan Review ACS $ 304.72 EH 65 EH 66 Outdoor Mass Gathering 3.4% of transaction rEH EH EH EH EH 67 68 69 70 71 Convenience/Handling Fee (On-line renewal of license) Food Manager Training &Certification Food Manager Training (no book, no exam or missed class) Food Manager Training (paper or online exam only) Food Manager Trainin class, exam, no book Varies $ 125.00 50.00 $ 50.00 $ 100.00 amount Plus $110.00 per student / EH 72 Food Manager Trainin book &exam :minimum 10 attendees Note: A penalty of $150.00 shall be added if payment is 30 days after the license expiration date. An additional penalty of $150.00 shall be added on the first day of each succeeding month of delinquency. $ 1,250.00 over 10 Justice Court _ — — rORS 1 m_ Takingofaffidavit of apriatyart $ _...._..., 1,00 , �.. each affidavit __n .310(1)JC 46 47 Deschutes County Fee Schedule FY 202S ENACTMENT Proposed ITEM NO. DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee 55.00 each complaint ORS 55.075 JC 25 Small Claim Plaintiff filin formal com taint after demand for jury trial $ circuit court filing fee + cost ric 26 Small Claim transfer to circuit court ACS to copy file ORS 55.095 Legal Counsel -� $___2___-_n nn n Lr,l= 4 Attorney'sfees- deposit per LGL 2 Special district petitions _ __. $ 100.00 votin precinct ORS 198.775 1 District formation and/or boundary chan es. If district formation or boundary change is effected, the deposit will be ACS / refunded to petitioner and ACS, but not Legal Department staff time, will be maximum ORS 198.775(2) LGL 3 billed to the district. 10,000.00 _ If the formation or boundary change is not effected, the deposit shall be ORS 198.775 applied toward costs, but not Legal Department Staff time. Any excess costs, ACS / (1)(b) & ORS not including Legal department staff time, will be billed to, or any refund due maximum 198.775(3) LGL 4 will be paid to chief petitioners after completion of the request. 10,000.00 LGL 5 Attorney/paralegal research fee for public records and related items ACS ORS 192.324(4) Deschutes County Code Book: DCC 4.12.090 LGL 7 Complete set only (hard copy) ACS -66L 8AES Property Management -nerr �___T5n nn refundable fee- o�0 4 aaen- refundable4ee- oRo —�`�� $ 1,000.00 NEW Land Exchangei'000.00 �.0 NEW Lot Line Adjustment non-refundable 20% of sales price Sale of Foreclosed Property for non -buildable $—_- i 000-90 fee PRP 3 and property valued under $15,000 !t_50000- F-RR 4 -- --"'"'-$------5.00 -- --- -P-R� $ RR1z 5CGlGFnon- refundable depositplug -PRP -7 easepaents ets� $-- 250no A - PRP 8 Repurchase of -Tax Foreclosed property $ 1,000.00 �a non-refundable m fee $ 500.00 NEW Easements _ - non-refundable fee $ 500.00 NEW New Lease or License 48 49 Deschutes County Fee Schedule FY 2025 o , - --"®� _� ENACTMENT Proposed DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM NO. ACS, $1100.00 deposit + 625-0 ORS 92.100(5) $170 filing fee RD 17 Base fee -deposit $ $100.00/parcel 85- ORS 92.100(5) deposit RD 18 or tract deposit Per lot; tract,-er-parsel- p $---- --- Subdivision plat review (pre-monumented) ACS, $1500.00 deposit + $---—900:00 deposit plus AC ORS 92.100(5) $170 filing fee RD 19 Base fee -deposit ACS, $100.00/lot $----85 deposit plus AC ORS 92.100(5) deposit RD 20 Per lot; tract;- OF parcel -or tract deposit Subdivision plat review (post-monumented)� _ ACS, $2600.00 deposit + $---1,360-00 deposit plus AC ORS 92.100(5) $170 filing fee RD 21 Base fee_ -deposit w, N ACS, $120.00/lot deposit plus AC ORS 92.100(5) deposit RD 22 Per loeposit $---�5�� Condominium plat review��- .�_ ACS, $1500.00 deposit + deposit plus AC ORS 92.100(5) $170 filing fee RD 23 Base fee deposit - ACS, $100.00/unit $ -- 8 deposit plus AC ORS 92.100(5) deposit RD 24 Per unit deposit Property line adjustment _ � .�. _ -�-- ---- �"�- ACS, $500.00 plus $12.00 per deposit+ $---25�=�� add'I sheet $170 filing fee RD 25 Base fee ��__ _ ACS, $20.00/line �� w, _eRD 26 Per new property line .n._ _. m_.... ra, _. _�._ 50 Deschutes County Fee Schedule FY 2025 ENACTMENT Proposed ITEM NO. DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee $200.00 + plus $50.00 per $50.00/add'I ERD add1 sheet over sheet over 2 + 2 e $170 filing fee 27 Record of survey filing fee $ -- 185-00 Re -checking plats (field & office) ACS per hour RD 28 $ 100.00 RD 29 Review, approval, & marking of Affidavits of Correction $---- 20=0 Various surveyor products ACS RD 30 Cemetary Plat Review --- - ACS, $1500.00 deposit + 00 ORS 92.100(5) $170 filing fee RD 31 Base fee deposit $---__s900 ACS, $80/block �5 --- deposit RD 32 Per Block deposit � -�----- ----�- Pre/Post Construction Survey ACS, $1000.00 deposit + ORS 209.260 $170 filing fee Base Deposit Sheriffs Office _ Civil Service of Civil papers including notice of restitution, directed to not more than ORS 21.300(1)(a) SH 1 two parties at the same address _ $ 50.00 ORS SH 2 Service of Civil papers for more than two parties at the same address $ 28.00 for each party $15.00 bank 21.300 1 a $ 25.00 search fee ORS 18.652(5) SH 3 Service of Writ of Garnishment Some writs may include a service fee. Deposit may be required for specific enforcements. Additional expenses may ORS $ 89.00 be charged ACS 21.300(1)(a) _ SH 4 Enforcement of any Writ W SH 5 Rental of MAC - for each four hour period_ $ 50.00 $ a SH ._-.v. 6 _. —. Rental of MAC - perms_ - _ �""` _100.00 100.00 p er hour — , — SH 7 Computer Forensic Services _ __$ 51 _ - --- ENACTMENT _ Proposed NO. DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee ITEM per 100 words Folio Fee ORS 18.930(4) $ 4.00 Structure- and ORS 21.300 SH 8 Sheriff pj2perty sale Concealed Weapons Permit (includes 15.00 to the State)m u- SH 9 Concealed Weapons Permit - New $ 65.00 ORS 166.291(5) SH 10 Concealed Weapons Permit- Renewal Concealed Weapons Permit- Duplicate � $ 50.00 $ 15.00 ORS 166.291 5 ORS 166.291 5 ORS SH 11 $ 56.00 21.300(1)(c) SH 12 Sheriff's Deed 21.300(1)(c) SH _ 13 Certificate of Sale o� me _ $ 56.00 per folio (100 $ 4.00 words) ORS 21.300 1 SH 14 Copies to Complete Civil Service ---- Voice verification long distance fee $ 20.00 ORS 21.410 1 c SH 15 Civil service mileage fee (travel over 75 miles round trip from court to serve ORS 21.300(4) SH 16 civil) $ 50.00 SH 17 Applicant Post Test_ __ _ $ 15.00 --- SH 18 D reco in fee $ 15.00 +cost SH 19 Look -up fee -m-m-N $ "10.00- SH 20 _ _ Photo ra hs $ 25.00 + cost SH 21 Copies __ __ -- $ 0.25 SH_ 22 _ Notary Fee (For Conveyance of Real Property) $ 10.00 - (Fee on vehicles released from Sheriffs impound lot - forfeitures/evidence cases.) SH 23 Administrative release fee for forfeited vehicles _ 2nd Forfeiture $ 150.00 $ 300.00 SH 24 SH 25 3rd and each subsequent forfeiture $ 500.00 SH 26 Vehicle impound fee $ 100A0 per hearing - only if requestor SH 27 Impound vehicle hearing fee Hearing Officer can waive the fee) $ 67.00 loses appeal m - SH 28 Fin er rintin�: First Card m _ $ 15.00 SH 29 Addtional cards _ a $ 5.00 Criminal Records -" m Co ies of police officer's reports J -® First 4-0 eight pages of each report $ 20.00 - N m - vn �m ORS 192324(3) SH 30 SH 31 Each additional page of same case report $ 1.00 ORS 192324(3) _SH SH �34 35 Local Records Backciround Check Copy of photo CD or thumb drive $ _ 20.00 $ 30.00F� 7$ _ m - SH SH 36 37 Additional CD _ "_,-�_ Computer Forensic Services xTrrfee n 5.00 $ 100.00 PE r hour SH 1 38 Voice verification lonq distance $ 20 00 • • -.- --- 52 53 Deschutes County Fee Schedule FY 2025 54 Deschutes County Fee Schedule FY 202S DESCRIPTION FY 2024 FEE UNIT ENACTMENT AUTHORITY Proposed FY25 Fee ITEM NO. Franchise Fees- _ Knott Landfill - - - $_ 0.04 SW 12 Loose load per pound �u Compacted load per pound Industrial waste per pound 0.0 - -58 $ - -03 ---�350 __ _ $ 0.04 $ 0.04 SW 13 SW 14 Transfer Stations Truck compactor per cubic yard Loose load per cubic yard Loose load per pound - Compacted load per pound mm _ per cubic yard $ 28.00 $ 16.00 $ 0.04 $ 0.04 SW 15 $ 25.00 SW 16 $ _ *"•"" $ 6.00 NEW NEW _ SW 17 Loose yard debris Compacted yard debris $ 10.00 per cubic yard SW 18 Miscellaneous Fees - n Knott Landfill Only Asbestos ounds for 0-2000 $ 125.00 $- 100.40 pounds SW 19 0-2,000 pounds Each additional pound Alternative daily cover_ (_ADC) $ �05 n "o per pound per pound - $ 0.06 $ 0.02 SW 20 SW 21 $- o Non -ADC contaminated soils per pound $ 0.02 NEW NEW Special Waste Material Processing Fee per transaction $ 50.00 Transfer Stations -- SW 22 Appliances +� $ 8.00 each SW 23 Freon Appliances $ 20.00 _ each SW 24 Clean wood waste Ne us Transfer only) Car Tires < 25" _ $ 6.00� $ 2.00 per cubic yard each SW 25 SW 26 Tires <25' on Rim_ $ 4.00 each SW 27 Rebate for properly secured loads $ 10.00 per load SW 28 Clean fill (Negus Transfer only) $ 6.00 per cubic yard NOTES: _ 1. Appliances and tires accepted at Knott Landfill through Deschutes _ 2. Tires over 24.5 inches not accepted at any site, including Deschutes Recycling facilities. Dog Licensing - - - DG1 Spayed or neutered (annual) $ ?2.00 __ _ DCC 6.04 DG 2 (annual) Intact animal annual $ 36.00 DCC 6.04 3 _ ffi Spayed or neutered (2-Yr license) $ 39.00 DCC 6.04 DG DG 4 Intact animal (2-Yr license) $ 67.00 DCC 6.04 DG 5 Spayed or neutered (3-Yr license) $ 58.00 DCC 6.04 DG - 6 Intact an(3imal Yr License,) _ _.._. $ 98.00� DCC 6.04 55 ENACTMENT Proposed ITEM NO. DESCRIPTION FY 2024 FEE UNIT AUTHORITY FY25 Fee DG 7 Senior (62+) Discounted spayed or neutered (annual license) $ 16.00 DCC 6.04 DG 8 Senior (62+) Discounted spayed or neutered (2-Yr license) $ 32.00 DCC 6.04 DG 9 Senior (62+) Discounted spayed or neutered (3-Yr license) _ $ 48.00 DCC 6.04 DG 10 Pet ID tag $ 5.00 DG 11 Replacement tag $ 5.00 Pro -rated licenses to coincide with rabies expiration less than one year: DG 12 Spa ed or neutered $ 1.84 month DG 13 Intact animal $ 3.00 month DG 14 Assistance Animals $ - Kennel Licensing Fees: DG 15 First 10 dogs $ 10.00 per dog DCC 6.04 DG 16 Each additional dog $ 3.00 per dog DCC 6.04 NEW Public records request for Dog Licensing information per request ACS Property Tax of the total amount of taxes and interest accrued after the 1st publication of 5% foreclosure ORS 312.110 TX 1 Foreclosure at time of ORS 312.120 TX 2 Redemption / Foreclosed Propert $ 50.00 judgement (5) Est @ $200.00+ ORS 312.120 TX 3 Title Search / Foreclosed Property ACS per search (5) plus recording TX 4 Personal Propertv Warrants Service $ 20.00 fees ORS 311.633 TX 5 Personal PropertV Warrant Electronic Submission Fee $ 1.00 per document per hour (1/2 hr $—-60 00 minimum) ACS TX 6 Tax research TX 7 Check stop payment $ 30.00 Est. @ $x per TX 8 Delinquent Tax Roll ACS search/re uest TX 9 Tax roll data request for online platforms $ 75.00 per request Treasurer THE 1 Investment Service Fee per year Budget $ 144,000.00 56 ITEM NO. DESCRIPTION FY 2024 FEE UNIT ENACTMENT AUTHORITY PROPOSED FY 25 FEE Sunriver Service District General fees unless otherwise noted by department: SSD 1 Maps & Other Nonstandard Documents $ 25.00 per hour (minimum charge of 15 minutes) SSD 2 Research fee for Service District public records (after first 15 minutes) $ 4000 per hour $ 60.00 SSD 3 Copies of Public Record $ 0.10 per page SSD 4 Certified copies of Public Record $ 5.00 additional per copy SSD 5 Copies of Assorted Media (tapes, CDs, digital recordings) $ 5.00 each SSD 6 Returned check processing fee $ 35.00 current bank charge SSD 7 Legal Counsel to review request $ 250000 per hour (minimum charge of 15 minutes) $ 315.00 SSD 8 Public Education Class Requests $ 40.00 per hour SSD SSD 9 10 Public education materials Blood Pressure Checks ACS $ - SSD SSD 11 12 Copies of police and reports: _ First 8 pages of each case report Each additional page of same case report $ 20.00 $ 1.00 SSD 13 Copy of dispatch report $ 5.00 each Ambulance Billings Rate Schedules SSD 14 EMS Transport $ 1,750.00 SSD SSD 15 16 EMS Non -transport Heavy Extrication/Rescue Outside the Service District Boundaries $ 250.00 $ 550.00 per hour SSD SSD 17W 18 Mileage EMT/Paramedic - Special Event ( $ 22.00 $ 75.00 per mile per hour SSD SSD 19 20 EMT/Basic - Special- Event m [Engine $ 50.00 100" per hour per hour Current OSFM Reimbursement Rate SSD 21 Truck per hour Current OSFM Reimbursement Rate SSD 22 Support Rig $ 15.0 per hour Current OSFM Reimbursement Rate SSD 23 Ambulance $ 17- per hour Current OSFM Reimbursement Rate SSD SSD 24 25 Water Tender Command Vehicle - Type III Fire and Life Safety Inspection Fees $ 70-.00 per hour per hour Current OSFM Reimbursement Rate Current OSFM Reimbursement Rate $ 35.00 57 ITEM NO. DESCRIPTION FY 2024 FEE UNIT ENACTMENT AUTHORITY PROPOSED FY 25 FEE SSD 26 Existing Building Inspection $ SSD 27 Initial Inspection conducted by Oregon State Fire Marshal $ - _ SSD 28 First re -inspection $ 50.00 SSD 29 Second re -inspection $ 50.00 Plus $25 per violation SSD 30 Third re -inspection $ 50.00 Plus $50 per violation Non -Payment Penalty SSD 31 Unpaid balance more than 84 days from invoice date $ 0.10 of outstanding balance SSD 32 Unpaid balance more than 6 months from invoice date $ 0.25 of outstanding balance 58 0511512024 Item #6. COMMUNITY EV.LMr E 1 To: Board of County Commissioners From: Peter Gutowsky, Director Sherri Pinner, Senior Management Analyst Date: May 15, 2024 RE: CDD Requested Fee Adjustments FY 2024-25 The Community Development Department (CDD) is primarily a fee -supported department. CDD's FY 2024-25 requested budget highlights are based the following foundations: CDD's FY25 requested budget includes resource and expenditure budgets to maintain current business demands, a slight increase in application volume, fee increases, reserve transfers, general fund request plus a special request for transient room tax funding to cover costs incurred with certificate of authority research. CDD's personnel and materials & services budgets increased due to costs associated with: a. Budgeted increases for COLA, HBT, and step increases. b. Budgeted inflationary increases for materials and services. c. Includes budget for hearings officer services for land use appeals and code enforcement hearings. 2. Assume permit and application volumes will increase up to 3%. 3. Budgeted expenditures are $1.4M more than base budgeted revenues. A balanced budget will be achieved through a combination of fee increases, reserve transfers, and/or reduction of fund balance. 4. Continued Funding Requests: a. Continued general fund allocation of $100K for land use appeal and code enforcement hearings. b. Continuation of $20K of MJ Distribution funding for code compliance assistance. 5. Special Request: a. Transient room tax or other funding of $100K to offset costs incurred by coordinated services and code enforcement to research properties applying for a certificate of authority for short-term rentals. CDD proposes the following fee changes to its FY25 fee schedule: The requested fee increases offset inflationary costs and the difference between projected operating expenses and revenues, allowing the department to maintain current and anticipated service levels. Building Valuation Fees: o Code Compliance Fee -from .27% to .34% o Public Counter Information Fee - from .35% to .44% o Advanced Planning Fee -from .34% to .43% Application Fees: o Building Safety Permits - 0% 59 05/15/2024 Item #6. o Onsite Wastewater - 14% o Electrical and Current Planning - 18% International Code Council increase to building valuation calculation: The International Code Council (ICC) building valuation table identifies the average construction cost per square foot by type of construction, which is used by building jurisdictions when calculating permit fees. The ICC building valuation table in Accela is updated each April 15T by the State of Oregon and does not change Deschutes County's fee schedule. Effective April 1, 2024, average construction cost per square foot decreased 1 %. CDD proposes to add the following fees for FY25: 1. CDD NEW - Bend Park and Recreation SDC for Single Family Home (2,201 - 3,000 sq ft. - SDC category revision. 2. CDES NEW -Other Alternative Systems -Compliance Recovery Fee - $125 -recovery fee for non- compliance with the annual Operation & Maintenance reporting requirements. CDD proposes to add the following fees for FY25 - BCD audit recommendation: 3. CDBS NEW -Additional inspection above allowable 4. CDBS NEW - Reinstatement Fee 5. CDBS NEW - Structural Permit Extension Fee 6, CDBS NEW - Investigation Fee 7. CDBS NEW - Minimum Fee - Structural Residential Plumbing: 8. CDBSPL NEW - Dishwasher 9. CDBSPL NEW - Drinking fountain 10. CDBSPL NEW - Trench drain 11. CDBSPL NEW - Ejectors/sump pump 12. CDBSPL NEW - Expansion tank 13. CDBSPL NEW - Fixture cap 14. CDBSPL NEW - Ice maker 15. CDBSPL NEW - Primer Commercial Plumbing: 16. CDBSPL NEW - Primer 17. CDBSPL NEW - Roof drain (commercial) 18. CDBSPL NEW - Storm sewer - first 100 feet 19. CDBSPL NEW - Storm water - each additional 100 feet Mechanical: 20. CDBSM NEW - Furnace/burner including duct work/vent/liner 21. CDBSM NEW - Chimney/liner/flue/vent 22. CDBSM NEW - Flue vent for water heater or gas fireplace 23. CDBSM NEW -Water heater 24. CDBSM NEW - Wood/pellet stove 25. CDBSM NEW - Pool or spa heater, kiln 26. CDBSM NEW -Air conditioner 27. CDBSM NEW - Attic/crawl space fans 28. CDBSM NEW - Ductwork - no appliance/fixture 29. CDBSM NEW - Range hood/other kitchen equipment W, 0511512024 Item #6. 30. CDBSM NEW - Clothes dryer exhaust 31. CDBSM NEW - Other environment exhaust/ventilation 32. CDBSM NEW - Decorative gas fireplace 33. CDBSE NEW - Over 1,000 amps or volts CDD proposes to revise the following fees for FY25 to reflect staff average hourly actual cost of service: Average rate for 4 staff - $406.00: 1. CDD 11 - Research/file supervision Average overtime rate of $187.50: 2. CDBS 8 - Inspections outside of normal business hours - $187.50 Average hourly rate of $125.00: 3. CDBS 6 - Special inspections - applies to all disciplines. 4. CDBS 9 - Reinspection fee - applies to all disciplines. 5. CDBS 10 - inspections for which no fee is specifically indicated. 6. CDBS 11 - Additional plan review required by changes, additions, or revisions to approved plans. 7. CDBS 13 - Consultation fee 8. CDBS 23 - Reinspection fee 9. CDBSM 21 - Additional plan review required by revisions to approved plans. 10. CDBSE 36 - Additional plan review required by revisions to approved plans. 11. CDBSMP 1 - Additional plan review required by revisions to approved plans. CDD proposes to eliminate the following fees for FY25: Fees no longer applicable: 1. CDD 4 - Copy fee 2. CDD 5 - Coin -copy Machine 3. CDBS 1 - Reproduction printing of electronically submitted plans. 4. CDBS 24 - Approval of additional sets of plans. 5. CDES 37 - Other Alternative Systems - Service Provider. Duplicate fees identified through Building Codes Division (BCD) audit: 6. CDBSPL 30 - Special inspection 7. CDBSPL 67 - Special inspection 8. CDBSPL 18 - inspection outside normal business hours 9. CDBSPL 19 - Reinspection fee 10. CDBSM 18 - Inspection outside normal business hours 11. CDBSM 20 - Inspection for which no fee is specified. 12. CDBSM 25 - Heat recovery ventilation system (HRV) 13. CDBSE 30 - Each additional inspection over allowed amount. 14. CDBSE 31 - Other inspections 15. CDBSE 33 - Inspections outside normal business hours 16. CDBSE 34 - Reinspection fee 17. CDBSE 35 - Inspection for which no fee is specified. 18. CDBSE 37 - Inspection for code items with no specific fees. 19. CDBSMP 2 - Consultation fee Other: 20. CDD 22 - Admin fee for system development charges - covered under CDD 36 fee. 61 [i] 0511512024 Item #6. 21. CDD 23, CDD 25 - CDD 28 and CDD 34 - Bend Park and Recreation SDC's eliminated categories. CDD proposes the following maintenance items for FY25: 1. Various description enhancements for clarity. Many identified through BCD audit as recommended language. in addition to CDD's requested fee increases, revisions, and maintenance items, the following fee increases apply to partner organizations' System Development Charges (SDC's): • Road Department Transportation SDC's - est. increase of 1.2%, see attached memo. • Bend Park and Recreation District: SDC's will be adopted on May 7, 2024, see attached memo. 62 0511512024 Item #6. Date: March 06, 2024 To: Nick Lelack, County Administrator From: Chris Doty, Road Department Director RE: SDC Inflation Adjustment per ENR Construction Cost Index Per Resolution 2013-020, the County's Transportation System Development Charge (SDC) is prescribed to be adjusted annually to account for inflation, as follows: Section 4(G): Unless otherwise adjusted by order of the Board of County Commission, on each succeeding July 1 after 2014, the SDC, consisting of the improvement fee, the reimbursement, if any and the administrative recovery charge shall be adjusted by the annual percentage increase or decrease in the construction cost index, published in the immediately preceding January by the Engineering News Record for the City of Seattle, Washington. The calculation shall use the immediately preceding July 1 and the then -applicable rate per peak hour trip as the starting point. Per the Engineering News Record, the construction cost index within the Seattle, WA area from January 2023 to January 2024 reports an increase of 1.2%. In accordance with Resolution 2013-020, the Transportation SDC will increase 1.2% (+$67) from $5,603 per peak hour trip to $5,670 (effective July 1, 2024) with fee component breakdown as follows: Improvement Fee: $5,471 Reimbursement Fee: $ 129 Administrative Charge: $ 70 Total: $5,670 (per peak hour trip) For a single family residential unit, this equates to an SDC of $4,593 based on the County's local trip generation rate of 0.81 PM peak hour trips per unit. 61 150 SE 2 7 t h Street Bend, Oregon 97702 (541) 388-6581 road@deschutes.org www.deschutes.org 05115120241tem #6. 11 BOARD AGENDA COMMUNICATION AGENDA DATE: April 16, 2024 SUBJECT: Revised System Development Charge (SDC) Fee Schedule effective July 1, 2024 STAFF RESOURCE: Kristin Toney, Administrative Services Director Michelle Healy, Deputy Executive Director Don Horton, Executive Director PREVIOUS BOARD ACTION: The SDC Fee Schedule was last set with Resolution No. 2023-03 on May 2, 2023, effective July 1, 2023. ACTION PROPOSED: Revising SDC Fee Schedule effective July 1, 2024 that includes annual index adjustment and aligning the single-family and multi -family tiers with the city's SDC tiers. STRATEGIC PLAN: Pillar: Operations and Management Practices Outcome: A balance between caring for existing infrastructure and new development Strategy: Ensure the district is maintaining its adopted level of service targets BACKGROUND The district's annual SDC fee schedule adjustment becomes effective on July 1 of each year, corresponding with the district's budget cycle. The timing of the decision regarding the fee adjustment is sequenced to correspond with the district's annual budget process and to inform the City of Bend and Deschutes County of SDC fee changes in a timely manner. When the board adopted the new park SDC methodology in 2019, the methodology included data that enables the district to charge SDC fees for single-family and multi -family residential units by tiers and/or average rates In 2022, the City of Bend began a project to update the city's SDC methodologies and associated projects lists and fee schedules, as well as their Municipal Code. The project included engagement with city council, city advisory bodies, and external stakeholders. February to August 2023, city staff held six meetings with a stakeholder group representing a variety of community and development interests. Work sessions were held with the city council on September 6, 2023, and December 6, 2023, to review recommended approaches from the stakeholder group process and major changes proposed under the methodology update. At the December 19, 2023 board meeting city staff presented to the board an update on their SDC changes with a request for the district to consider possible changes to their own fee index and ordinances. 64 05/15/2024 Item #6. On January 17, 2024, City Council held a first reading of changes to SDCs, but continued the public hearing on adoption of the methodologies and fee schedule in response to public comment. On February 21, 2024, Bend City Council held a work session to hear from staff on public comments received and recommended adjustments to the methodologies, project lists, and fee schedule. Or May 1, 2024, the public hearing that began on January 17, 2024, will be resumed for the public to provide additional comments on the revised reports or fee schedule, and for council to consider their adoption. The city has also met with district staff regarding the district's park SDCs and possible areas of alignment for consistency of billing and for ease of SDC payers. As part of updating the comprehensive plan we will be updating the SDC project list. This work will start this summer and with the consultant we will also review our ordinance for possible changes. We have reviewed some of the areas we can update without a change to our methodology and one is with our tiers. With the annual fee index we can align our single-family tiers to match the city's tiers that will aid in their billing and be consistent for developers. We can also remove the multi -family tiers and use the average. The city did not have multifamily unit tiers based on their outreach, which has suggested that it helps families who needed larger multifamily units that could be less expensive housing than single family homes. Below is the comparison of the index inflation adjustment including not making tier changes and making the tier changes: Current Tiers 2024-25 fee adjusted for Fees 2023-24 fee inflation Single Family Average 10,852 11,266 Single Family (<501 sq ft) 7,425 7,708 Single Family (501 - 1,000 sq ft) 8,074 8,382 Single Family (1,001 - 1,600 sq ft) 9,376 9,734 Single Family (1,601 - 3,000 sq ft) 10,635 11,041 Single Family (>3,000 sq ft) 11,895 12,348 Multi Family Average 7,380 7,661 Multi Family (0 bedrooms) 4,689 4,867 Multi Family (1 bedrooms) 5,166 5,363 Multi Family (2 bedrooms) 8,377 8,697 Multi Family (3 bedrooms) 10,852 11,266 Recommended Tier Changes 2023-24 fee if 2024-25 fee adjusted to adjusted for Fees new tier inflation Single Family Average 10,852 11,266 Single Family (<600 sq ft) 7,770 8,066 Single Family (601 - 1,200 sq ft) 8,725 9,058 Single Family (1,201 - 1,600 sq ft) 9,637 10,004 Single Family (1,601 - 2,200 sq ft) 10,288 10,680 Single Family (2,201 - 3,000 sq ft) 10,896 11,311 Single Family (>3,000 sq ft) 11,895 12,348 Multi Family Average 7,380 7,661 BUDGETARY IMPACT The SDC Fee Schedule has impacts on future SDC fee revenues and the funding available for SDC eligible projects in the district's adopted Capital Improvement Plan. STAFF RECOMMENDATION Provide feedback regarding the tier adjustments being included in the annual fee index adjustment scheduled May 7, 2024. 65 0511512024 Item #6. 0-TES Co O �- juvenile Community justice 0 %UNITY To: Deschutes County Commissioners From: Trevor Stephens, Business Manager for Community Justice Date: April 10, 2024 Re: Fee Schedule for Fiscal Year 2025 In October 2021, a focused workgroup consisting of Deschutes County Community Justice staff, including members from the leadership team, Community Justice Officers (CJO's), and the Behavioral Health Unit, initiated efforts to address the insufficient availability of outpatient substance use disorder (SUD) treatment services in Deschutes County. Our endeavors involved assessing, analyzing, and reviewing current SUD service data, outcomes, and community deficits regarding substance use disorder treatment services in the county. Presently, Central Oregon faces a notable gap in available services, particularly with prolonged wait times for youth seeking screening or assessment, and limited evidence -based options for justice -involved youth. Upon identifying these challenges, the workgroup proposed the implementation of a small-scale pilot program utilizing internal behavioral health clinicians to provide SUD services. Subsequently, we engaged in further consultations and research with Deschutes County health services, PacificSource, and the Oregon Health Authority (OHA). Our objective is to obtain approval from the Oregon Health Authority to internally offer SUD services to a limited clientele (anticipated maximum of 10 clients at any given time once fully operational). Initially, we do not foresee the need to hire additional Full -Time Equivalent (FTE) positions for this program and are exploring options to contract out for medical director services as mandated by the OHA. To mitigate expenses, we are actively pursuing the ability to bill for services through the Oregon Health Authority and PacificSource. Although the exact timeline is uncertain, we have been progressing through this process and aim to commence billing for initial services by the end of fiscal year 2025. Concurrently, we already offer behavioral health services such as Family Functional Therapy and intend to incorporate billing for these services as well. The fiscal year 2025 fee table reflects the charges associated with these services that will be billed through PacificSource. 0511512024 Item #6. Steve Gunnels District Attorney 1164 NW Bond Street • Bend, Oregon 97703 (541) 388-6520 Fax: (541) 330-4691 www.dcda.us Deschutes County District Attorney's Office Public Records Fee Schedule ORS 192.324 permits a public agency to charge fees not to exceed its actual costs in making records available. This office will consider waiving or reducing our fees for any public records request that primarily benefits the general public. Records that require minimal expenditure of effort to locate and review may be provided at no charge. As to any other records, we will provide you with an estimate of the total costs per the fee schedule below and may require pre -payment of all, or a portion of, the fee prior to beginning work. Item Cost Flash drive (provided by our office): • < 32GB — $20 • 64GB — $25 • 128GB — $30 • 256GB — $35 • 512GB — $40 • 1TB — $50 • 2TB — $100 Other ............................................ Actual costs incurred We will provide the documents in electronic format (flash drive) for the amounts listed above. To the extent that additional work is necessary to produce the records (including, but not limited to: locating specific documents, segregating exempt and non-exempt records, running database queries, attorney review of documents, or supervising in - person review of records) that time will be billed at the rates below, which are all rounded down from our true costs. Item Costs Clerical .......................................... $30.00 per hour ITStaff .......................................... $40.00 per hour Attorney......................................... $70.00 per hour You will never be billed more than our actual costs in producing records. If we have overestimated our costs in a particular case, you will be refunded the difference between our actual cost and any prepayment made. 67 To: Board of County Commissioners Daniel Emerson, Budget Manager From: Arielle Samuel, Health Services Operations Manager CC: Janice Garceau, Health Services Director Cheryl Smallman, Health Services Business Officer Date: 4/9/2024 Re: FY 2025 Health Services Fee Changes Summary of Changes: Behavioral Health billable rates are increasing by 22% on average. The majority of Public Health fees are mandated by the State. All other fees, pursuant to County Code Section 4.12.030, are proposed to receive an annual adjustment commensurate with the consumer price index (CPI). Summary of Fee Increase (by Program) from FY 2022 through FY 20251 Program 2022 2023 2024 2025 Behavioral Health Fees 2% -5% (11) 11 % 22% Actual Cost of Service & Medicaid Vital Records 0% 0% 0% 0% Fees Mandated by State Patient Office & Well Service Visits 1 % 7% 6% 4% Actual Cost of Service Targeted Case Management 0% 0% 0% 0% Fees Mandated by State Procedures 1% 7% 6% 4% Actual Cost of Service Immunizations 3% 3% 3% 3% Fees Mandated by State Laboratory Processing Specimen -31% (1) 0% 0% 0% Actual Cost of Service In -House Testing & Injections 0% 0% 0% 0% Actual Cost of Service Diabetes Prevention 0% 80% 18% (111) -20% (IV) Fees Mandated by State Environmental Health 1% 7% 10% 4% (IV) Actual cost of laboratory charge decreased from $54 to $37. 01) Increased budgeted vacancy rate from 6% to 10%, resulting in overall decrease in fees. (111) Medicaid increase on average 6.5%, whereas Medicare rate nearly doubled. (IV) Medicare decreased an average 30%, whereas Medicaid increased approximately 10%. 1 Percentage is calculated from previous year and rounded to nearest whole number. __ _ 68 _ El 05115120241tem #6. Behavioral Health Health Services utilizes a "unit cost calculator" tool to set the behavioral health service fees at "Actual Cost of Service". This tool was created to provide Oregon Community Mental Health Programs with a standardized, reliable methodology for calculating unit costs for services. The outputs/fees recommended by this calculator are used to justify the dollar amount charged for services provided by Behavioral Health, both to outside parties and clients. Health Services Department accommodates clients with an inability to pay by applying a sliding fee scale based on an individual's income in comparison to the Federal Poverty Guidelines. The primary inputs to the fee setting formula are budgeted expenditures, FTE count of direct service personnel, type of direct service personnel, and number of hours available for services. These figures are consistent with the FY 2025 Requested Budget. Using the inputs, the model calculates a billable rate for each service provided by type of direct service personnel. Billable rates are summarized on the County's fee schedule by service or type of direct service personnel. The update to the unit cost calculator for FY 2025 resulted in an average net increase to billable rates of 22%. The actual range of change experienced amongst the different service types and direct service personnel types was -6% to 28% increase. The FY 2025 results include 6% budgeted vacancy, which is lower than the previous year. Specifically, direct -service provider salaries totaled $13.2 million across 177.6 FTE at time of Requested Budget for FY 2024 whereas salaries totaled $14.1 million across 180.1 FTE in FY 2025. The FY 2025 results also include increased contract expenses related to telemedicine services. Individual Assertive Community Treatment and Group Assertive Community Treatment were combined into one category —Assertive Community Treatment. This aligns the Deschutes County Health Services fee schedule with how this service is categorized and paid on the Oregon Health Authority fee schedule, which does not distinguish between individual and group services. Public Health Public Health fees for Patient Office Visits and Well Service Visits are calculated based on an actual cost analysis completed in FY 2016. The formula for calculating the fees is dictated by the Oregon Health Authority. The FY 2025 fees for Office Visits and Well Services are increased by 4%, commensurate with the annual change in the CPI. STD and HIV Patient Office Visits are calculated by actual cost of service based on analysis from FY 2021 and are increased by 4% commensurate with the annual change in CPI. Medical Procedures are increased by 4% commensurate to the annual change in CPI. 2577 NE Courtney Drive, Bend, Oregon 97701 Q,(541) 322-7500 �ealthservices@desctgrtes .org Svww.deschutes.org/health 0511512024 Item #6. In -House Testing & Iniections fees have not increased; however, five new point of care tests have been added for services provided in the public health mobile van that will allow for quick, cost-effective testing that is appropriate in a mobile clinic setting. Family Connects Oregon prices for Medicaid and commercial are set by the State of Oregon and are not subject to change in FY 2025; however, there was a typo on the commercial fee from last year which has been corrected from $1,279.93 to $1,276.93. Certified Community Health Worker Program allows Perinatal Care Coordination team members who are certified Community Health Workers to bill for care coordination services. Charges are set by the State and fees have increased an average of 11%. Fees for the Immunizations Oncl. Special Programs & Vaccines) program are mandated by the Department of Human Services and adjust on a semi-annual basis. The most recent mandated fees reflect an average 3% increase. The vaccines mandated by DHS are subject to change;, therefore, the fee list has been updated to refer to the State list of approved vaccines, charged at actual cost of service (ACS), instead of listing the vaccines individually. Categories are added to clarify there are state supplied and privately purchased vaccines as well as two special programs, Vaccines for Children (VFC) and Section 317 Vaccines (317), that offer reduced fees for children and adults. These are not new programs —listing them out just provides greater clarity around our various immunization programs available to the public. Diabetes Prevention fees are regulated by The Centers for Medicare and Medicaid Services (CMS). Medicare fees decreased an average of 30% and added three new fees, while Medicaid increased the online class fee by almost 10%, from $45/day to $49/day. CMS restructured their original Diabetes Prevention program and retired the use of codes related to core and ongoing maintenance sessions, instead adding codes that more closely align with the Medicaid rate structure of reimbursing per class for in -person classes and online/distance learning classes. The Environmental Health program is proposing a general fee increase of 4% commensurate with CPI. Two categories, Mobile Unit Operating License and Tourist Facilities, have custom increases in fees ranging from 10% to 70%. A new fee is added for the Exempt Food Agreement Form. This food is exempt from licensure but still requires review by Environmental Health staff. The State introduced the form several years ago and while there is no requirement to charge for it, the State allows counties to charge at their discretion. The fee was calculated using the average time to complete the form, 45 minutes, at a hourly wage average of $60 per hour. No changes are proposed for certification fees, training fees, and late fees. There are no proposed changes to the following fees for FY 2025: Vital Records (fees mandated by the State of Oregon) Laboratory Processing Specimen fees and various handling fees reflect actual cost of services and have not changed Targeted Case Management (fees mandated by the Department of Human Services) 2577 NE Courtney Drive, Bend, Oregon 97701 `�(541) 322-7500 @healthservices@desc�cites .org Www.deschutes.org/health El 05/15/2024 Item #6. To: Budget Committee From: Kristie Bollinger, Property Manager; Ryan Dunning, Property Analyst Date: April 24, 2024 Re: FY2025 Property Management Fee Schedule The major change to Property Management's Fee Schedule, is associated with tax foreclosed properties. Historically, when a tax foreclosed property is sold at auction or post -auction, proceeds offset expenses associated with the management and supervision of any tax foreclosed properties within the County's inventory, including an annual transfer to the General Fund to provide funding for the Property Management program. At the end of the fiscal year, all remaining proceeds are distributed to the taxing districts. Because of the outcome of the Supreme Court case Tyler v. Hennepin (Minnesota) that prompted Oregon House Bill 4056 in the 2024 short session, sales proceeds from a tax foreclosed property may only be applied to expenses associated with that single property. Any remaining proceeds, may be refunded to the prior owner on a case -by -case basis and will further be informed by Oregon Revised Statute. Property Management recommends an annual management fee applied to each tax foreclosed property in inventory of $396 (or $33/monthly) for the current FY year, which is based off of 25% of Property Management's budgeted Personnel and Material & Services for FY2025. Further, Property Management recommends a 12% fee associated with the preparation and execution of selling a tax foreclosed property at auction or post -auction. Lastly, Property Management recommends a 20% fee associated with the preparation and execution of selling a tax foreclosed property with a value of less than $15,000 and deemed unbuildable. If approved, these recommendations will be revisited annually and adjusted accordingly. Mailing: PO Box 6005 Bend, Oregon 97708 (541 ) 385-1414 Kristie.Bollinger@deschutes.org www.deschutes.org 71 X\vT E S CO BOARD OF COMMISSIONERS MEETING DATE: May 15, 2024 SUBJECT: Community Development Department Draft FY 2024-25 Work Plan and 2023 Annual Report / Public Hearing RECOMMENDED MOTION: N/A BACKGROUND AND POLICY IMPLICATIONS: Each spring, the Community Development Department (CDD) prepares an annual work plan describing proposed projects for the coming fiscal year. A review of the draft work plan provides the Planning Commission, Historic Landmarks Commission, County Administration, CDD's customers and partner agencies, and the Board an opportunity to offer input, including additions, modifications and possible re -prioritization. The purpose of this public hearing is to accept comments for consideration in the adoption of CDD's FY 2024-25 Work Plan. BUDGET IMPACTS: None. ATTENDANCE: Peter Gutowsky, Director MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Peter Gutowsky, AICP, Director CDD Management Team DATE: May 6, 2024 SUBJECT: Community Development Department Draft Fiscal Year (FY) 2024-25 Work Plan and 2023 Annual Report / Public Hearing I. SUMMARY The purpose of this Board of County Commissioners (Board) public hearing is to accept public comments for consideration in the adoption of Community Development Department's (CDD) FY 2024-25 Work Plan (Attachment). 11. BACKGROUND Each spring, CDD prepares an annual work plan describing proposed projects for the coming fiscal year. A review of the draft work plan provides the Planning Commission, Historic Landmarks Commission, County Administration, customers, partner agencies, and the Board an opportunity to provide input, including additions, modifications and possible re-prioritization.1 The work plan describes the most important projects in each division based on: 1. Board annual goals and policies; 3. Changes in state law; 2. Carry-over projects from current or prior 4. Grants/funding sources; and years; 5. Public comments. It also serves as the context within which new projects that arise during the course of the year are prioritized and initiated. The work plan includes the following highlights: • Sustaining high customer service levels while adjusting to staff retention and recruitment challenges. • Providing construction plan reviews, consultation and inspection services throughout the rural county and the cities of La Pine and Sisters. • Investigating code violation complaints to ensure compliance with land use, onsite wastewater disposal, building and solid waste codes. 1 The Board conducted a work session on the Draft CDD FY 2024-25 Work Plan on May 13. • Regulating on -site wastewater treatment systems (septic) to assure compliance with state rules, and monitors environmental factors for public health and resource protection. • Addressing housing opportunities through collaboration with cities, our county's property manager, and exploring rural housing strategies as allowed by State law. • Amending Deschutes County Code to comply with HB 3197, Clear and Objective Standards for Housing. • Initiating the Newberry Country Plan Update. • Coordinating with Bend, Redmond, Sisters, and La Pine on growth management projects, including comprehensive plan updates and urban growth boundary amendments. III. PUBLIC COMMENTS & PLANNING COMMISSION RECOMMENDATIONS The Planning Commission conducted a public hearing on the Draft FY 2024-25 Planning Division Work Plan on April 11 and received comments from the City of Redmond.' Staff presented three tables (below) to facilitate the Planning Commission's deliberation. After thoughtful consideration, the Planning Commission on April 25 felt it was important to endorse all of the projects listed in Tables 1 and 2 without weighing one over another. They considered all of them noteworthy for the community. Table 1 captures priority discretionary and nondiscretionary projects that are supported by the Board and Planning Commission; grant funded; or in process. These projects in their totality are "significant," requiring staffing resources that span 6 to 12 months or longer. Table 1— Priority Discretionary and Non -discretionary Projects Priority Projects 3 4. Clear and Objective Standards for Housing (HB 3197) 1. Current Planning 5. Natural Hazards —Amend Comprehensive Plan and 2. Comprehensive Plan 2040 Update County Code to address defensible space and fire- 3. Engage Newberry Country residents to determine if resistant building material requirements per SB 762 the area plan requires an update. (2021) and SB 80 (2023), Wildfire Mitigation. Table 2 identifies ongoing Planning Division operational responsibilities, regional coordination duties, and code maintenance tasks. These projects in their totality range from "minor" to "moderate," requiring staffing resources that span 4 to 8 months to complete. ' The City of Redmond recommended: 1) coordinate to update the Joint Management Agreement and Urban Holding-10 zone lands per HB 3197 requirements; and 2) coordinate planning efforts for McVey interchange on South Highway 97 to access Large Lot Industrial Lands though either a Goal Exception process or legislative equivalent. 3 Current Planning responsibilities are non -discretionary. Local land use decisions are subject to specific deadlines per state law. ORS 215.427. Table 2 — Operational Responsibilities, Coordination Duties, and Code Maintenance Category I Projects 1. Destination Resort and Overnight Lodging Reporting. 2. Marijuana inspections. Operational 3. Population estimates and forecasting. 4. Staffing HLC, Bicycle and Pedestrian Advisory Committee, and Deschutes River Responsibilities Mitigation and Enhancement Committee. 5. Participate in 2025 Legislative Session. 6. Support internal County departments (new landfill siting, etc.). 7. City of Bend / Bend Park District • Coordinate with City of Bend on growth management issues, including technical analyses related to housing and employment needs. • Coordinate with Bend Parks and Recreation District for the future development of park space in southeast Bend. • Process a Plan Amendment and Zone Change to add the Stevens Road Tract to the Bend Urban Growth Boundary (UGB) in accordance with HB 3319. 8. City of La Pine • Participate with Property Management and the City of La Pine process to update and amend the County -owned New Neighborhood comprehensive plan designations, master plan and implementing regulations. • Participate in La Pine 2045 Comprehensive Plan Update process. 9. City of Redmond • Coordinate to implement the Redmond Comprehensive Plan 2040. • Coordinate on CORE3, a multi -stakeholder regional emergency coordination center. • Coordinate to update the Joint Management Agreement and Urban Holding-10 zone lands per HB 3197 requirements. • Coordinate planning efforts for McVey interchange on South Highway 97 to access Large Lot Industrial Lands though either a Goal Exception process or legislative Coordination Duties equivalent. 10. City of Sisters • Participate in the implementation of Sisters Country Vision Plan and City of Sisters Comprehensive Plan Update. • Participate in Sisters UGB expansion process. 11. Dark Skies Coordination 12. Department of Land Conservation and Development Rulemaking • Monitor rulemaking as it pertains to Goal 5 — Cultural Areas, Farm and Forest Conservation Program Improvements, and Eastern Oregon Solar Siting. • If required, initiate legislative amendments to the Comprehensive Plan and zoning code. 13. Groundwater Protection • Support efforts by the Oregon Department of Environmental Quality and Onsite Wastewater Division to protect South County groundwater. • Administer, if awarded, a U.S. Environmental Protection Agency, Community Change Grant. 14. Housing Strategies • Amend County Code to define family for unrelated persons HB 2538, non -familial Individuals. -3- Category Projects Explore options and approaches to address rural housing and homelessness as allowed under state law. 15. Sage Grouse Coordination 16. Transportation Planning • Process road naming requests associated with certain types of development on a semi-annual basis. • Administerthe County's Transportation System Development Charge program. • Coordinate with Bend Metropolitan Planning Organization on regional projects and comprehensive planning. • Coordinate with the Oregon Department of Transportation on roadway projects and interchange area management plans. 17. Housekeeping Amendments Code Maintenance • Initiate Comprehensive Plan and/or Zoning Text amendments to comply with and implement new or revised state laws. Table 3 lists discretionary zoning text amendments. These are "lower" priority projects, requiring staffing resources that span 4 to 12 months or longer to complete. Table 3 — Low Priority Zoning Text Amendments Category Projects 1. Allow "self -serve" farm stands in Rural residential Exception Areas Comply with House Bill 3109 (2021) pertaining to establishment of childcare facilities in industrial zones. 2. Childcare facilities in Industrial Zones 3. Define family for unrelated persons per HB 2538 (Non -familial Individuals). 4. Forest Zone Code —Review for compliance with Oregon Administrative Rule. 5. Lot Line Adjustments and Re -platting. 6. Medical Hardship Dwellings —review for consistency with state law. Zoning Text 7 Minor variance 10% lot area rule for farm and forest zoned properties. Amendments 8. Outdoor Mass Gatherings update. 9. Section 6409(a) of the Spectrum Act (Wireless Telecommunication Amendments). 10. Sign code to become consistent with federal law. 11. Title 19, 20, 21—Language related to Class I, II, and III road projects as allowed uses. 12. Title 22—Procedures Ordinance for consistency with state law and planning department interpretations. 13. Wetland Regulation Clarification for Irrigation or Artificially Created Wetlands. IV. BOARD DELIBERATION & ADOPTION OF CDD FY 2024-2025 WORK PLAN The Board will ultimately prioritize projects based on their annual goals and objectives as planning resources become available. Following the public hearing, the Board may decide to: 1. Close the oral record, keep the written record open for approximately one week to June 6 and deliberate in June. 2. Close the oral and written records and deliberate at this meeting or at a subsequent meeting. -4- 3. Continue the public hearing to a date certain. Attachment: Draft FY CDD 2024-25 Work Plan & 2023 Annual Report 5..2 ��-� ES c®� Draft COMMUNITY s DEVELOPMENT 2023 Annual Report 117 NW Lafayette Avenue Building Safety P.O. Box 6005 Code Enforcement Bend, OR 97703 Coordinated Services www.deschutes.org/cd Onsite Wastewater (541) 388-6575 Planning 4 Introduction Mission Statement ............................................................................................ 4 Purpose............................................................................................................ 4 Adoption........................................................................................................... 4 Elected& Appointed Officials .......................................................................................... 5 Board of County Commissioners FY 2024-2025 Goals & Objectives ....................... 6 PopulationGrowth............................................................................................................ 8 Budget& Organization....................................................................................................... 9 FiscalIssues...................................................................................................... 9 OperationalChallenges................................................................................... 9 BudgetSummary .......................................................................................... 10 StaffSummary .............................................................................................. 10 OrganizationalChart......................................................................................10 PerformanceManagement........................................................................................... 11 2023 Performance Management Results .................................................... 11 2023 Year in Review.......................................................................................13 2024-2025 Performance Measures By Division .......................................... 13 BuildingSafety.............................................................................................. 13 CodeEnforcement........................................................................................ 13 CoordinatedServices......................................................................................13 OnsiteWastewater........................................................................................ 13 Planning...........................................................................................................14 AdministrativeServices...................................................................................................15 Overview......................................................................................................... 15 2023 Year in Review...................................................................................... 15 2024-25 Work Plan Projects......................................................................... 16 StaffDirectory ................................................................................................ 16 BuildingSafety.................................................................................................................. 17 Overview......................................................................................................... 17 2023 Year In Review...................................................................................... 17 2024-25 Work Plan Projects......................................................................... 19 StaffDirectory ................................................................................................ 20 CodeEnforcement........................................................................................................... 21 Overview......................................................................................................... 21 2023 Year in Review....................................................................................... 21 2024-25 Work Plan Projects........................................................................ 22 Staff Directory 23 CoordinatedServices...................................................................................................... 24 Overview......................................................................................................... 24 2023 Year in Review...................................................................................... 24 2024-25 Work Plan Projects........................................................................ 24 StaffDirectory ................................................................................................ 25 OnsiteWastewater.......................................................................................................... 26 Overview......................................................................................................... 26 2023 Year in Review...................................................................................... 26 2024-25 Work Plan Proiects........................................................................ 28 StaffDirectory ................................................................................................ 28 Planning............................................................................................................................. 29 Overview......................................................................................................... 29 CurrentPlanning........................................................................................... 29 LongRange Planning.................................................................................... 29 Transportation Planning............................................................................... 29 Floodplain & Wetlands Planning................................................................. 29 2023 Year in Review...................................................................................... 30 2024-25 Work Plan Projects........................................................................ 36 StaffDirectory ................................................................................................ 39 Community Involvement Report.................................................................................. 40 Community Development Mission Statement The Community Development Department (CDD) facilitates orderly growth and development in the Deschutes County community through coordinated programs of Building Safety, Code Enforcement, Coordinated Services, Onsite Wastewater, Planning, and education and service to the public. Purpose The 2023 Annual Report and FY 2024-25 Work Plan highlight the department's accomplishments, goals and objectives and are developed to: • Report on achievements and performance. • Implement the Board of County Commissioners (BOCC) goals and objectives. • Implement the Deschutes County Customer Service Every Time Standards. • Effectively and efficiently manage organizational assets, capabilities and finances. • Fulfill the department's regulatory compliance requirements. • Address changes in state law. • Enhance the county as a safe, sustainable and highly desirable place to live, work, learn, recreate, visit and more. Adoption The BOCC adopted this report on TBD, after considering public, stakeholder and partner organization input and Planning Commission and Historic Landmarks Commission recommendations. The Work Plan often includes more projects than there are resources available. CDD coordinates with the BOCC throughout the year to prioritize and initiate projects. Projects not initiated are often carried over to future years. 4 CDD FY 2024-25 Work Plan / 2023 Annual Report BOARD OF COUNTY COMMISSIONERS Anthony DeBone, Chair, January 2027 Patti Adair, Vice Chair, January 2027 Phil Chang, Commissioner, January 2025 COUNTY ADMINISTRATION Nick Lelack, County Administrator Whitney Hale, Deputy County Administrator Erik Kropp, Deputy County Administrator PLANNING; COMMISSION Toni Williams — Chair, South County Area,'6/30/25 Jessica Kieras — Vice Chair, Redmond Area, 6/30/26 Susan Altman - Bend Area, 6/30/24 Matt Cyrus — Sisters Area, 6/30/26 Nathan Hovekamp — Vice Chair, Bend Area, 6/30/27 Kelsey Kelley — Tumalo Area, 6/30/27 Open Position —At Large, 6/30/27 HISTORIC LANDMARKS COMMISSION Rachel Stemach —`Chair, Bend Area, 3/31 /28 Dennis Schmidling — Vice Chair, City of Sisters, 3/31 /28 Eli Ashley— At Large, 3/31 /26 Lore Christopher —At Large, 3/31/2026 Christine Horting Jones — Ex-Officio, 3/31 /28 Marc Hudson— At Large, 3/31 /2028 Lilian Syphers — Ex-Officio, 3/31 /2028 HEARINGS OFFICERS GregoryJ. Frank Tommy Brooks Laura Westmeyer Alan Rappleyea BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE Dave Thomson — Chair, At Large, 6/30/24 David Green - Vice Chair, At Large, 6/30/26 Rachel Zakem -Secretary, At Large 6/30/26 Neil Baunsgard — Bend, 6/30/24 Christopher Cassard — At Large, 6/30/24 Sabrina Haggerty At Large, 6/30/24 Wendy Holzman — At Large, 6/30/26 Mason Lacy —At Large, 6/30/26 Jennifer Letz - Sisters, 6/30/2026 Matt Muchna Redmond, 6/30/2026 David Roth Bend, 6/30/2026 Mark Smith - At Large, 6/30/24 Open — La Pine, 6/30/2026 5 CDD FY 2024-25 Work Plan / 2023 Annual Report • .' • ofCountyCommissioners FY 2024-25 Goals & Objectives Mission Statement: Enhancing the lives of citizens by delivering quality services in a cost- effective manner. Safe Communities (SC): Protect the community through planning, preparedness, and delivery of coordinated services. • Provide safe and secure communities through coordinated public safety and crisis management services. • Reduce crime and recidivism and support victim restoration and well-being through equitable engagement, prevention, reparation of harm, intervention, supervision and enforcement. • Collaborate with partners to prepare for and respond to emergencies, natural hazards and disasters. Healthy People (HP): Enhance and protect the health and well-being of communities and their residents. • Support and advance the health and safety of all Deschutes Countys residents. • Promote well-being through behavioral health and community support programs. • Ensure children, youth and families have equitable access to mental health services, housing, nutrition, child care, and education/prevention services. • Help to sustain natural resources and air and water quality in balance with other community needs. • Apply lessons learned from pandemic response, community recovery, and other emergency response events to ensure we are prepared for future events. A Resilient County (RC): Promote policies and actions that sustain and stimulate economic resilience and a strong regional workforce. • Update County land use plans and policies to promote livability, economic opportunity, disaster preparedness, and a healthy environment. • Maintain a safe, efficient and economically sustainable transportation system. • Manage County assets and enhance partnerships that grow and sustain businesses, tourism, and recreation. Housing Stability and Supply (HS): Support actions to increase housing production and achieve stability. • Expand opportunities for residential development on appropriate County -owned properties. Support actions to increase housing supply. Collaborate with partner organizations to provide an adequate supply of short-term and permanent housing and services to address housing insecurity. 6 CDD FY 2024-25 Work Plan / 2023 Annual Report Board CountyCommissioners FY 2024-25 Goals & Objectives, Continued Service Delivery (SD): Provide solution -oriented service that is cost-effective and efficient. • Ensure quality service delivery through the use of innovative technology and systems. • Support and promote Deschutes County Customer Service "Every Time" standards. • Continue to enhance community participation and proactively welcome residents to engage with County programs, services and policy deliberations. • Preserve, expand and enhance capital assets, to ensure sufficient space for operational needs. • Maintain strong fiscal practices to support short and long-term county needs. • Prioritize recruitment and retention initiatives to support, sustain, and enhance County operations. 7 CDD FY 2024-25 Work Plan / 2023 Annual Report DESCHUTES COUNTY POPULATION FORECAST HISTORICAL AND PORTLAND STATE UNIVERSITY FORECAST TRENDS *AAGR: Average Annual Growth Rate i 8 CDD FY 2024-25 Work Plan / 2023 Annual Report Fiscal Issues • On December 31, 2023, CDD completed its second consecutive year of permitting volume decreases resulting in an estimated 21 % to 30% decrease and stabilizing at volumes experienced during the 2014 - 2016 time period. The decrease in permitting volumes resulted in overall staff reductions by removing 16 unfilled positions and initiating the layoff of 4 staff in November 2023 for a total reduction of 20 positions. A short-term challenge will be to navigate this period of decreasing revenue while focusing on service delivery and staff training and education while reducing expenditures, where possible. • Ensure financial stability and sustained high quality services during a period of decreased permitting volumes, continued staff turnover and increased costs by establishing a multi -year financial strategy during the budget process, providing a clear course of action to manage CDD's reserve fund balances. • CDD continues to respond to inquiries regarding rural development opportunities, implement legislative and BOCC priorities and be responsive to potential County programs, such as Short -Term Rental Licensing. Many of these require research and in-depth responses, but do not result in permits or corresponding revenue. This "non -fee generating" work, a public good, is consuming limited resources to efficiently process a variety of permits. Operational Challenges • Maintaining productivity while experiencing continued staff resignations and completing compre- hensive training and development plans for new staff. During 2023, CDD welcomed 4 new staff, eliminated 16 vacant positions, initiated the layoff of 4 staff and will carry a total of 52 positions to FY 2024-25. An estimated 40% of CDD staff have 5 years or less experience with the depart- ment. • Coordinating with the Human Resources Department to evaluate, propose and implement strate- gies to attract and retain staff to meet service demands in a highly competitive market. • Continue succession planning to prepare for anticipated staff retirements. An estimated 22% of current staff will be eligible for retirement within the next 3 to 8 years based on length of service. • Implementing short-term modified lobby hours due to staff resignations resulting in a staffing shortage. • Implementing new laws from the 2024 Legislative Session. • Processing complex and controversial code enforcement cases and improving procedures for property abatement. • Continue addressing affordable housing through collaboration with cities, the County's Property Manager, and rural land use strategies. • Continuing improvement of the department's website and other electronic internal and external services to improve efficiencies and service delivery. 9 CDD FY 2024-25_Work Plan / 2023 Annual Report Budget Summary 10 CDD FY 2024-25 Work Plan / 2023 Annual Report CDD is committed to a comprehensive approach to managing performance. The department achieves its goals and objectives by strategically establishing and monitoring performance measures and by adjusting operations based on those results. The performance measures allow staff to: The following graphs represent a sample of CDD's performance measures for 2023. For a complete review of performance measures, please follow this link: https•//deschutes.org/cd/. 2023 Performance Management Results Code Enforcement Voluntary Compliance 105% 100% 100% 100% 53 96% a. 96 �98% 0 97% /0 94% 94% 94% 95% 85% 88 /o 80% 83% 75% 70% 65% )an 2023 Mar 2023 May 2023 )u12023 Sent 2023 Nov 2023 —Voluntary Compliance ® — Target -90% Performance Measure: Achieve 90% voluntary compliance in Code Enforcement cases. Percentage of Applications Submitted Online (Building Safety and Onsite Wastewater) 80% — — — — — — — — — — — — — — ® — — Z Q — 75% 72.1% 72.4% 70% 69A% - 69.6/ t� 69 6% 695°„/20' ®67�4/ 677%ms ®ate aan.,{ 65% 65.2% 60% 62.7% 55% 50% )an 2023 Mar 2023 May 2023 )ul 2023 Sent 2023 Nov 2023 —.imAverage Online Submissions — — Target High-80% Performance Measure: Achieve a goal of 70% to 80% of applications submitted online. Annual Average of 94% - Target Achieved Annual Average of 70% Submitted Online- Target Achieved Community Development 54 SFD Dwelling Acceptance to Ready to Issue 49.0 49 47.1 45.4 44 8, 46.2 44 E 41 8 s ® F 41.9 39.0 :i� 39 35.9 �'' 35.7 a' 4.3 a 34 29 )an 2023 Mar 2023 May 2023 Jul 2-023 Sent 2023 Nov 2023 --- <==v It of Days from Acceptance to Ready to Issue ® ®Target-30Days Performance Measure: Complete new home permit processwithin 30 days. Building Safety Residential Plan Review Turnaround in Days 55 48.3 47.8 429 45.1 a 42.9 36.2 45 39.3 35.5 35 0,. 29.5,," 25 "10.5 21.7�'`" µ 'h„ 16 6 .. �'� 15 E Jan 2023 Mar 2023 May 2023 jut 2023 Sent 2023 Nov 2023 ® ® Target Low-8 Days — — Target High- 10 Days Performance Measure: Achieve average plan review turnaround time between 8 and 10 days Annual Average of 41.2 Days - Target Not Achieved Annual Average of 35.4 Days - Target Not Achieved 11 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 • fManagementcontinued Building Safety 13 Field Inspector Average Stops per Day 12 - - - - - - - - - - - - - - - - - - - 11 10,2 10.3 10.3 9.7 9.4 9 4 ,,f� 10 9.4 _ 9.0 9.4 �.b 87 8.4 8------- - -- --- -- - - - � 7 6 5 )an 2023 Mar 2023 May 2o23 Jul 2023 Sept 2023 Nov 2023 Field Insp Ave Stops per Day - - Target Low - 8 Stops - ® Target High- 12 Stops Performance Measure: Achieve an average of8to 12 inspection stopsperday, per Annual Average of 9.4 Stops Per Day - Target Achieved 105% Building Safety Inspections Completed Same Day as Requested 99.0% 99.0% 97 5% 96.4/ 97. % 96 6/ 96 7% 977.6% 95% 90% - - - - - - - - - - - - - - - - - - - 85% fan 2023 Mar 2023 May 2023 iu12023 Sept 2023 Nov 2023 % Building Insp Completed On Time - - Target Low-90% - ® Target High - 100% Performance Measure: Achieve 90% to 100% of inspections completed on same day as requested. Annual Average of 7 /.tJ %o -I drget Mull tfveu Onsite Wastewater Onsite Wastewater New System Permit Issuance Time Pre -cover Inspections Completed On Time 17.4 105% 17.0 o 0 s% 15.0 12.3 13.0--- - - 11.0 8.9 �, ' 9.0 7.7 7.9 lia 9.8 10.2 N 7.0 5.4 5.0 5.0 15 3.5 g 6.9 3.0 )an 2023 Mar 2023 May 2023 )u12023 Sept 2023 Nov 2023 New Sys Permit Issue Time - - Target - 12 Days Performance Measure: Issue new onsite septic permitswithin 12 days of completed app. 100% 100% 100% 100% 100% 100% 100% 100%100/0 100/0100% 100% 1.9 "V92a/, 95% 90% - - - - - - - - - - - - - - - - - - - 85% 80% 75% ian 2023 Mar 2023 May 2023 ju1202-3 Sept 2023 Nov 2023 • -a-- Pre -Cover Insp Completed On Time - - Target Low-90% --�� Target High - 100% Performance Measure: Achieve 90%to 100% of pre -cover inspections completed on same Annual Average of 8.9 Days - Target Within Range Annual Average of 99.3% Completed - I arget Acnlevea Current Planning Land Use Decisions With Prior Notice 74.0 75.0 ® 66.5 65.0 57.3 55.0 �, 44.2 �: "� 45.1 45.4 45.0 - -, 7 35.0 42.4 �j` 42.6 Vf 25.0 77 23.0 Current Planning Land Use Decisions Without Prior Notice 35.0 32.0 35.0 15.0 15.0 9.0 V 19.7 5.0 ian 2023 Mar 2.023 May 2023 )ul 2023 Sept 2023 Nov 2023 - Average Days To Complete - - Target - 45 Days Performance Measure: Issue all administrative decisionswith notice within 45 days of completed application. Annual Average of 42 Days - Target Achieved 29.0 28A 27.7 28 5 Is22 5 23.8 240 ", �..�. - - - ° --- - - - - - - 15.5 10.3 30.2 5.7 5.0 fan 2023 Mar 2023 May 2023 Ju12023 Sept 2023 Nov 2023 21 Average Days To Complete - - Target - 21 Days Performance Measure: Issue all administrative decisions without notice within 21 days of completed application. Annual Average of 23.1 Days - Target Within Range 12 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review ✓ Continued to invest significant resources in comprehensive training and development plans for new staff. ✓ In Code Enforcement, transitioned to a system of reporting the number of properties with code enforce- ment violations rather than the total number of violations. ✓ Revised reporting to eliminate periods of time waiting for applicant response. FY 2024-25 Performance Measures By Division CDD's 2024-25 performance measures align the department's operations and work plan with BOCC annual goals and objectives and the County's Customer Service "Every Time" Standards. https:// intranet.deschutes.org/Pa,ges/Customer-Service-Standards.aspx Building Safety • Achieve 8-12 inspection stops per day to provide quality service. (BOCC Goal & Objective SD-1 • Achieve an average turnaround time on building plan reviews of 8-10 days to meet or exceed state requirements. (BOCC Goal & Objective SD-1) • Achieve 90-100% of inspections completed the same day as requested. (BOCC Goal & Objective SD-1) Code Enforcement • Achieve 90% voluntary compliance in code enforcement cases. (BOCC Goal & Objective SC 1) • Achieve case adjudication within XX days of case assignment. (BOCC Goal & Objective SC-1) Coordinated Services • Achieve structural permit ready -to -issue turnaround time for Coordinated Services of 4 days or less. (BOCC Goal & Objective SD-1) Onsite Wastewater • Achieve compliance with the Alternative Treatment Technology (ATT) Septic System Operation and Maintenance (O&M) reporting requirements of 95% to protect groundwater. (BOCC Goal & Objective H P-4) • Achieve the issuance of onsite septic system permits within 12 days of completed application. (BOCC Goal & Objective SD-1) • Achieve 90-100% of Pre -cover inspections completed the same day as requested. (BOCC Goal & Objective SD-1) 13 CDD FY 2024-25 Work Plan / 2023 Annual Report FY 2024-25 Performance Measures 0y Division, continued Planning Sustain the issuance of land use administrative decisions with notice within 45 days and without no- tice within 21 days of completed application. (BOCC Goal & Objective SD-1) - Update Deschutes County Code (DCC) to comply with HB 3197 Clear and Objective Code Up- date Project, which requires clear and objective standards for housing development in rural res- idential exception areas, unincorporated communities, and for accessory farm worker accom- modations..(B000 Goal & Objectives SC-3, HP-4, and RC-1) ® Natural Resources: - Natural Hazards— Develop a work plan to amend the Comprehensive Plan and County Code requiring defensible space and fire-resistant building materials per SB 762 and SB 644—Wildfire Mitigation. (BOCC Goal & Objectives SC-3, HP-4, and RC-1) 14 CDD FY 2024-25 Work Plan / 2023 Annual Report Overview Administrative Services consists of the Community Development Director, Senior Management Analyst, two Systems Analysts and one Administrative Assistant. The Administrative Services Division provides oversight for all departmental operations and facilities, human resources, budget, customer services, technology and performance measures. Analyst staff are responsible for the integration of technology across all CDD divi- sions, coordination with the cities as well as providing direct service to the public via application training and support, web -based mapping, reporting services and data distribution. 2023 Year in Review ✓ Improved electronic processes in Accela Code Enforcement module including a temporary solution to accept payments for fines and fees while a permanent solution is being explored. ✓ Implemented monthly operational meetings with each division. ✓ Coordinated with Human Resources to create job series within the permit technician and code enforcement specialist classifications. ✓ Issued Request for Proposal for Hearings Officer services. ✓ Participated in conflict de-escalation and safety and awareness trainings presented by the Sheriffs Office. ✓ Provided addressing services to the City of Redmond on contract. ✓ Facilitated division website updates including improved application instructions and informational pages for new opportunities such as rural accessory dwelling units and recreational vehicles as rental dwellings. i 15 CDD FY 2024-25 Work Plan / 2023 Annual Report FY 2024-25 Work Plan Projects • Continue to reconfigure Accela to improve Code Enforcement case management and planning land use module interoperability. • Continue to participate in a County -led effort to create a county -wide Pre -disaster Preparedness Plan. • Continue to update CDD's Continuity Of Operation Plan (COOP), as necessary, based on lessons learned and ensure staff are aware of their roles and responsibilities during an emergency. • Coordinate with the Human Resources Department to evaluate, propose and implement strategies to attract and retain staff to meet service demands in a highly competitive market. • Coordinate with Human Resources to participate in the salary study and market review. • Continue to explore and research opportunities to increase CDD's sustainable business practices while maximizing the efficiency of operations in a cost effective manner. • Continue improvements to CDD's enhanced website which is more customer -centric. Improved content will allow customers to better understand CDD's policies and procedures and create an improved customer experience that acts as a guide for understanding the process of development in Deschutes County while also expanding online application instruction content. • Research help desk service software to assist with tracking citizen inquiries and staff responses. • Expand Code Enforcement reporting capabilities. Staff Directory Peter Gutowsky Community Development Director (541) 385-1709 Peter.Gutowsky@deschutes.org Tim Berg Applications System Analyst III (541) 330-4648 Tim.Berg@deschutes.org Ines Curland Applications System Analyst II (541) 317-3193 Ines.Curland@deschutes.org Tracy Griffin Administrative Assistant (541) 388-6573 Tracy.Griffin@deschutes.org Sherri Pinner Senior Management Analyst (541) 385-1712 Sherri. Pinner@deschutes.org 16 CDD FY 2024-25 Work Plan / 2023 Annual Report Overview Building Safety consists of one Building Official, one Assistant Building Official and thirteen Building Safety Inspectors. The Building Safety Division administers and implements state and federal building codes through a process of education and a clear and consistent application of the specialty codes. The division provides construction plan reviews, consultation and inspection services throughout the rural county and the cities of La Pine and Sisters. The division also provides services to Lake,jefferson, Klamath and Crook counties, the cities of Bend and Redmond, and the State of Oregon Building Codes Division (BCD) on an as -needed basis. 2023 Year in Review ✓ Issued 395 new single-family dwelling permits in 2023. The distribution of these new homes for Deschutes County's building jurisdiction included: - Rural/unincorporated areas: 275 - City of La Pine: 62 - City of Sisters: 58 ✓ Completed inspections on major projects such as: - Sisters School District New Elementary School - Mt. Bachelor Skyliner Chairlift - La Pine Manufactured Home Park Addition - Deschutes County Library Renovations - La Pine Septic to Sewer —City water and sewer to existing homes. - Numerous single-family dwellings in Sisters Woodlands Subdivision. - Numerous two-family dwellings for Forestbrook Vacation Homes in Caldera Springs. - Numerous single-family dwellings in La Pine's Reserve in the Pines Subdivision. - Caldera Spring's Forest House, an aquatics complex with pools, fitness center and restaurant. ✓ Completed major building plan reviews for: - La Pine CHC Wellness Center - Morningstar Family Relief Nursery Facility in La Pine - Huntington Apartment Complex (9 buildings) in La Pine - Sunriver Public Safety Building Renovation - New Negus Transfer Station in Redmond - US Forest Service Sisters Ranger Station Administration Office 17 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review, continued ✓ Participated in CDD's SB 391 Rural ADU presentation to the community. ✓ Participated in CDD's SB 1013 RV's as Residential Tenancies discussions. ✓ Provided A -level Commercial Electrical and Plumbing inspections for the City of Redmond. ✓ Participated in the Oregon Skilled Trades Show/Fair to educate about careers in building safety. ✓ Several staff attended the National Fire Academy Fire Plans Examiner course. ✓ Implemented the State's Mechanical Minor Label Program. ✓ Participated in CDD's website update meetings. ✓ Participated in discussions with the City of Sisters staff on possible local ordinance for fire mitigation standards within city limits. ✓ Participated in pre -application meetings for the new Bend Airport Control Tower and Cab. ✓ Staff continued to obtain their inspection certifications. � . .. .. . .. tx t 1 t \\ New Single Family Dwelling Permits Issued 840 ______________ 775 740 640 i 640 - 569 --574 558 _ - e e 560 540 440 340 240 140 40 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 18 CDD FY 2024-25 Work Plan / 2023 Annual Report FY 2024-25 Work Plan Projects • Continue succession planning in anticipation of future retirements and explore staffing needs such as obtaining additional certifications to enhance department efficiencies. • Continue certification cross -training for all new hires to maintain the division's goal of having fully certified residential inspection staff. • Update informational brochures, handouts and forms: i.e. accessory structures, special inspection agreement form, residential additional energy measure, etc. • Explore the use of iPad's for field inspector access to building codes in lieu of printed materials. • Coordinate with the Human Resources Department to evaluate, propose and implement strategies to attract and retain staff to meet increasing service demands in a highly competitive market. • Explore implementing a Master Permit Program for the cities of Sisters and La Pine in single -contractor subdivisions as a way to reduce plan review fees, review time and create efficiencies. • Continue to promote video inspections for difficult to access areas, such as underfloor areas that are covered. • Review job descriptions and update for clarity. 19 CDD FY 2024-25 Work Plan / 2023 Annual Report Staff Directory Randy Scheid Building Official (541) 317-3137 Randy.Scheid@deschutes.org Krista Appleby Assistant Building Official (541) 385-1701 Krista.Appleby@deschutes.org Keri Blackburn Building Inspector III (541) 388-6577 Keri.Blackburn@deschutes.org Mark Byrd Building Inspector III (541) 749-7909 Mark. Byrd@deschutes.org Rainer Doerge Building Inspector III (541) 480-8935 Rainer.Doerge@deschutes.org Ami Dougherty Building Inspector II (541) 385-3217 Ami.Dougherty@deschutes.org Travis Eggleston Building Inspector 1 (541) 480-8934 Travis. Eggleston@deschutes.org David Farrin Building Inspector 111 (541) 385-1702 David.Farrin@deschutes.org Owen Gilstrap Building Inspector III (541) 480-8948 Owen.Gilstrap@deschutes.org John Kelley Building Inspector 111 (541) 797-3582 John.Kelley@deschutes.org Michael Liskh Building Inspector 111 (541) 280-0342 Michael.Liskh@deschutes.org Brian Moore Building Inspector 111 (541) 385-1705 Brian.Moore@deschutes.org Aaron Susee Building Inspector III (541) 749-7370 Aaron.Susee@deschutes.org Laurie Wilson Building Inspector 111 (541) 383-6711 Laurie.Wilson@deschutes.org Nicholas Wood Building Inspector 1 (541) 213-0653 Nicholas.Wood@deschutes.org 20 CDD FY 2024-25 Work Plan / 2023 Annual Report Overview Code Enforcement consists of three Code Enforcement Specialists with one designated as Lead. The pro- gram is managed by an Administrative Manager and is supported by a law enforcement deputy from the Deschutes County Sheriffs Office (DCSO) and CDD's operating divisions. The Code Enforcement Division is responsible for investigating code violation complaints to ensure compliance with land use, onsite wastewater disposal, building and solid waste codes (by contract with the Solid Waste Department), and provides direct service to the cities of La Pine and Sisters for building code violations under the Building Safety program. The program's overriding goal is to achieve voluntary compliance. If necessary, cases are resolved through Circuit Court, justice Court or before an Administrative Hearings Officer proceeding. The program continues to adapt to the county's challenges of growth and diversification, incorporating new measures to ensure timely code compliance. While voluntary compliance is the primary objective, an ever-growing number of cases require further code enforcement action because of delayed correction or non-compliance. Through the refinement of depart- mental procedures for administrative civil penalty, Code Enforcement is obtaining compliance from cita- tions rather than court adjudication, resulting in greater cost recovery. A disconcerting trend is the need for county abatement in some cases. In abatement, the county corrects the violations. Abatement action is reserved for matters of chronic nuisance and public health and safety. In response to this trend, Code Enforcement is closely coordinating with other county departments in the development and enactment of abatement plans. 2023 Year in Review ✓ Received 721 new cases and resolved 490 during the year. ✓ Conducted the first public education session since the pandemic to educate the public on the Code Enforcement program. ✓ Analyzed the Code Enforcement program and revised procedures resulting in efficiencies for case assignment, management and proceedings. ✓ Continued to partner with county departments to resolve difficult cases. Coordination ensures efficient operations and avoids overlapping efforts, thus allowing staff to conduct a thorough investigation on behalf of community members. ✓ Continued to offer staff remote work options and flex schedules for efficiency and staff retention. ✓ Continued to utilize the designated DSCO deputy for site visits as a safety measure. ✓ Continued to refine remote hearings officer proceedings and engagement strategies to ensure an opportunity for citizens to participate. ✓ Secured funding from Solid Waste to enact an abatement process. ✓ Updated the Code Enforcement Policy and Procedure Manual. ✓ Implemented payment of court fines and fees in Accela. ✓ Improved website to include frequently asked questions among other topics. 21 C_pD FY 2024-25 Work Plan /_2023 Annual Report FY 2024-25 Work Plan Projects • Improve methods of communication with complainants regarding case status and case closure. • Continue to improve public education through website updates and public education. • Improve the tracking process for medical hardships. • Complete process of creating a Code Enforcement Specialist job series offering promotional paths for staff. • In coordination with the Onsite Wastewater Division, develop an efficient process for the Operation & Maintenance (0&M) program reporting violations. • Coordinate with DSCO and Risk Management to develop and implement annual field safety classes. • Coordinate with the Human Resources Department to evaluate, propose and implement strategies to attract and retain staff to meet service demands in a highly competitive market. • Create a workflow and tracking system for the abatement program as well as identify professional services to be used for property abatements. • Revise online complaint submittal process to include photos, geographic information systems (GIS) and communication in an effort to improve efficiency and record keeping. • Update DCC 1.16 Abatement language to include appeal processes. • Revise Code Enforcement dashboard to include management tools to ensure relevant data is utilized. • Explore software revisions to improve record keeping. • Review and revise performance measures to ensure relevancy. • Refine abatement procedure based on experiences observed in 2024. • Formalize staff training program and track training topics and education hours. 22 CDD FY 2024-25 Work Plan / 2023 Annual Report nuar . Cases Opened and Closed Staff Directory Carolyn Francis Code Compliance Specialist (541) 617-4736 Carolyn, Francis@deschutes.org Dan Smith Code Compliance Specialist (541) 385-1710 Daniel.Smith@deschutes.org Jeff Williams Code Compliance Specialist (541) 385-1745 Jeff.Williams@deschutes.org 23 CDD FY 2024-25 Work Plan / 2023 Annual Report Overview Coordinated Services consists of an Administrative Manager, one Administrative Supervisor, three Permit Technician II's, and four Permit Technician I's. The Coordinated Services Division provides permitting and "front line" direct services to customers. While coordinating with all operating divisions, staff ensure accurate information is provided to the public, while minimizing wait times and ensuring the efficient operation of the front counter and online services. 2023 Year in Review ✓ Permit Technicians continued to provide exceptional customer service to in -person customers as well as virtually through the Accela online portal. ✓ Implemented one-on-one training to customers for electronic application submittals and inspection scheduling. ✓ Created a Permit Technician job series to offer promotional opportunities to staff and as a retention strategy. ✓ Several staff obtained their International Code Council (ICC) Permit Technician Certification. ✓ Implemented system of assigning a permit technician to assist with complex Code Enforcement property research. ✓ Improved website information. ✓ Regularly attended pre -application meetings. ✓ Continued to update the Standard Operating Procedures Manual which serves as an additional resource for staff consistency and succession planning. FY 2024-25 Work Plan Projects ® Reinstate a lead position to train new staff, assist with complex workload demands and for succes- sion planning. • Revise CDD's decommissioning plan process and procedure and create a new record type to track completion. ® Revise internal process and procedure for legitimizing unpermitted structures. ® Develop a project -based inspections list and identify the best method for notifying customers. ® Continue participation in CDD's website updates. 24 CDD FY 2024-25 Work Plan / 2023 Annual Report Office Location & Lobby Hours 117 NW Lafayette Ave, Bend, OR 97703 Monday, Tuesday, Thursday, Friday 8:00 AM-4:00 PM, Wednesday 9:00 AM-4:00 PM Staff Directory Angie Havniear Administrative Manager (541) 317-3122 Arigela.Havniear@deschutes.org Jennifer Lawrence Administrative Supervisor (541) 385-1405 Jennifer.L.Lawrence@deschutes.org Miu Green Permit Technician (541) 385-3200 Miu.Green@deschutes.org Jessie Henderson Permit Technician (541) 385-1730 Jessica.Henderson@deschutes.org Adam Weisgerber Permit Technician (541) 322-7193 Adam.weisgerber@deschutes.org 25 CDD FY 2024-25 Work Plan / 2023 Annual Report Overview Onsite Wastewater consists of one Onsite Wastewater Manag- er, one Onsite Wastewater Specialist III, and two Onsite Wastewater Specialists II's. The Onsite Wastewater Division regulates onsite wastewater treatment systems (septic) to as- sure compliance with state rules, and monitors environmental factors for public health and resource protection. They pro- vide site evaluations, design reviews, permitting, inspections, technical assistance, and education and coordination with the Oregon Department of Environmental Quality (DEQ) for onsite wastewater treatment and dispersal systems. Staff inspects sewage pumper trucks, reports on the condition of existing wastewater systems, maintains an Operation & Maintenance (0&M) tracking system, provides the public with information on wastewater treatment systems and regulations and investi- gates sewage hazards to protect public health and the environ- ment. Staff are also engaged in the proactive pursuit of pro- tecting the groundwater in Deschutes County and continue to work with DEQ on permitting protective onsite wastewater sys- tems in southern Deschutes County. 2023 Year in Review ✓ Assessed 169 sites for onsite wastewater treatment and dispersal systems, a decrease of 21.8% from 2022, and issued 801 permits and authorizations for new and existing onsite treatment and dispersal systems, a decrease of 30% from 2022. Applications continued to increase in complexity and technical requirements. ✓ Repaired 203 failing or substandard systems correcting sewage health hazards and protecting public health and the environment. ✓ Increased electronic permit submittal and inspection scheduling through outreach and education of customers, particularly licensed professionals. The division received 71.6% of applications online compared to 45.7% in 2022. ✓ Provided seventeen property owners in south county with rebates of $3,750 per property for upgrading conventional onsite wastewater treatment systems to nitrogen -reducing pollution reduction systems. ✓ Provided technical assistance to Terrebonne Sanitary District Formation Committee. ✓ Provided technical assistance for the Tumalo sewer feasibility study. ✓ Verified an estimated 1,750 septic system maintenance contracts for the O&M tracking system. ✓ Worked with DEQ on permitting protective onsite wastewater systems in south county. Participated in dozens of variance hearings for modified advanced treatment systems on severely limited sites. ✓ Coordinated with DEQ staff for a south county groundwater and drinking well sampling event. ✓ Supported and provided technical assistance for Central Oregon Intergovernmental Council (COIC) in reviewing applications for DEQ Onsite Financial Aid Program (OSFAP) to assist property owners with septic repairs. The COIC program has assisted dozens of property owners and the program will continue until funds are exhausted. ✓ Two trainees became fully Registered Environmental Health Specialist. 26 CDD FY 2024-25 Work Plan / 2023 Annual Report rnwzitr� Normitc, ls%uad 27 CDD FY 2024-25 Work Plan / 2023 Annual Report FY 2024-25 Work Plan Projects • Work with DEQ staff on planning for and funding of long-term and regular well sampling events approximately every 10 years to monitor changes in water quality in the aquifer. • Participate in the Upper Deschutes Agricultural Water Quality Management Area Local Advisory Committee. • Continue to provide financial assistance opportunities to south county property owners to upgrade conventional systems to nitrogen -reducing pollution reduction systems through Nitrogen -Reducing System Rebates and the Neighborlmpact Non -conforming Loan Partnership. • Review current groundwater protection policies for south county and continue review of variance applications with DEQ onsite staff to ensure the goals of water resource protection are addressed. Highest risk areas may require greater scrutiny. • Prepare for development to occur in the Newberry Neighborhood in La Pine by reviewing financial assistance programs for groundwater protection efforts. This may include creation of a financial advisory group process to include community members. • Continue providing technical assistance support for the Terrebonne Sanitary District formation and Tumalo sewer feasibility study. • Coordinate with the Planning Division regarding process or code amendments that could impact onsite wastewater processes. • Update website information for onsite wastewater and groundwater protection. • Improve the O&M program by creating standard forms and obtaining approval to require the forms from DEQ and work with service providers to implement the improvements. • Consult with DEQ and the BOCC to develop plans for addressing nitrate pollution in south Deschutes County. • Provide guidance to the public at large and at pre -application meeting for projects involving Accessory Dwelling Units (ADU's. • Support staff in obtaining Professional Soils Scientist Certification. This certification will strengthen the technical skills of Onsite staff and provide greater professional status for the entire program. Staff Directory Todd Cleveland Onsite Wastewater Manager (541) 617-4714 Todd.Cleveland@deschutes.org Keoni Frampton Onsite Wastewater Specialist II (541) 330-4666 Keoni.Frampton@deschutes.org Kevin Hessen Onsite Wastewater Specialist III (541) 322-7181 Kevin.Hesson@deschutes.org Lindsey Holloway Onsite Wastewater Specialist II (541) 388-6596 Lindsey.Holloway@deschutes.org 28 CDD FY 2024-25 Work Plan / 2023 Annual Report Overview Planning consists of one Planning Director, one Planning Manager, two Principal Planners, one Senior Planner, two Senior Long Range Planners, one Senior Transportation Planner, four Associate Planners, and one Assistant Planner. The Planning Division consists of two operational areas: Current Planning and Long Range Planning. Current Planning processes individual land use applications and provides information to the public on all land use related issues. Long Range Planning addresses the future needs of the county through updates to the comprehensive plan, changes to the county code and other special projects. Current Planning Responsible for reviewing land use applications for compliance with Deschutes County Code (DCC) and state law, including zoning, subdivision and development regulations, and facilitating public hearings with Hearings Officers and the BOCC. Staff is also responsible for verifying compliance with land use rules for building permit applications and septic permits; coordinating with Code Enforcement to respond to complaints and monitor conditions of approval for land use permits; performing road naming dunes; providing assistance at the public information counter, over the telephone and via email; and addressing in the rural county and the cities of La Pine and Redmond under contract. Long Range Planning Responsible for planning for the future of Deschutes County, including developing and guiding land use policy with the BOCC, Planning Commission, community and partner organizations. It is in charge of updating the County Comprehensive Plan and zoning regulations, coordinating with cities and agencies on various planning projects taking place in the region, including population forecasts with Portland State University and cities. Staff also monitors and participates in annual legislative sessions, and serves on numerous local, regional and statewide committees primarily focusing on transportation, natural resources, growth management and economic development. Transportation Planning Provides comments and expertise on land use applications, calculates System Development Charges (SDC's) as part of land use application review process or upon request; provides comments to the County's Risk Management Department regarding traffic issues for permitted events; participates in the annual County Capital Improvement Plan (CIP) process with the Road Department; applies for grants for enhanced bicycle and pedestrian facilities in coordination with the Bicycle and Pedestrian Advisory Committee (BPAQ participates in Oregon Department of Transportation (ODOT) funded refinement planning; coordinates road issues with Bureau of Land Management (BLM) and the United States Forest Service (USFS) for urban interface plans; and serves on several local and regional transportation committees, most notably BPAC, the Bend Metropolitan Planning Organization Technical Advisory Committee, and Central Oregon Area Commission on Transportation Technical Advisory Committee (TAC). OT 4 r Responsible for providing comments and expertise on land use applications, code enforcement, and general property inquiries that require development, fill, or removal in mapped floodplain and wetland areas. Staff maintains certifications as Association of State Floodplain Managers (ASFPM) Certified Floodplain Manager to provide customers with up-to-date and accurate information regarding Federal Emergency Management Agency (FEMA) regulations, surveying requirements, and construction requirements. Coordination is frequently required with external agencies including FEMA, US Army Corps of Engineers, Oregon Department of State Lands (DSL), ODFW, and USFS. 29 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review ✓ Counter coverage averaged 188 customer visits a month compared to 222 in 2022. ✓ Staff responded to 2,821 emails and 2,549 phone call inquiries. This equates to over 235 emails and 212 phone calls per month. ✓ Received 685 land use applications compared to 895 in 2022, a decrease of 23.5% from prior year. The Planning Division received 7 non -farm dwelling applications compared with 10 in 2022. ✓ Five final plats were recorded in 2023 or are in the process of being recorded, creating a total of 94 residential lots or parcels. Land Use Applications Received 30 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review, continued Twenty-three (23) land use applications were reviewed by Hearings Officers compared to 13 in 2022. They include: ✓ Plan Amendment/Zone Changes from Surface ✓ Plan Amendment Zone Changes from Exclusive Mining to Non -Resource Zoning (1) Farm Use to Non -Resource Zoning (4) ✓ Declaratory Rulings for Initiation of Use of Prior Approvals (2) ✓ Appeals of Staff Decision (1) ✓ Remand Hearings (2) ✓ Redmond Airport Master Plan (1) ✓ Quasi-judicial Hearings for Land Use Applications (7) ✓ City of Bend Urban Growth Boundary (UGB) Amendment / HB 3318 (1) ✓ Modification of Conditions to an Approved Land Use Permit (2) ✓ Redmond Wetlands and Wastewater Treatment Complex (1) ✓ Bend Airport Text Amendment (1) The BOCC conducted 23 quasi-judicial land use hearings or proceedings compared to 16 during 2022. ✓ Appeals declined for review by the BOCC (2) ✓ Outdoor Mass Gatherings (1) ✓ Improvement Agreements (2) ✓ City of Bend UGB Amendment (1) ✓ Road Name Change (1) ✓ Commercial Activity in Conjunction with Farm Use for a Meadery (1) ✓ Plan Amendment Zone Changes from Exclusive Farm Use to Non -Resource Zones(5) ✓ Plan Amendment/Zone Changes from Surface Mining to Non -Resource Zoning (1) ✓ Thornburg Destination Resort (1) ✓ Other Hearings or Proceedings (8) Six (6) appeals were filed with the Land Use Board of Appeals (LUBA) compared to 10 in 2022: ✓ Thornburg Destination Resort ✓ Eden (710 Properties) Plan Amendment/Zone ✓ 710 Properties Change ✓ Template Dwelling (Remand) ✓ Marken Plan Amendment/Zone Change ✓ 2T Sustainable Guest Ranch One (1) Petition to Incorporate was reviewed by the BOCC: ✓ Mountain View Incorporation Application—BOCC reviewed a petition to incorporate a new city east of Bend, encompassing a 265-square mile area near Millican. The proposal was denied and new inter- nal processes were established to clarify fees and procedures for future application submissions. 31 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review, Continued Legislative Amendments The BOCC adopted: ✓ Amateur Radio Facility Text Amendments —Clarified requirements for establishment of amateur (HAM) radio facilities on property in Deschutes County. ✓ Conventional Housing Combining Zone Amendment —Repealed this combining zone to remove the restriction to place pre -fabricated and manufactured housing on certain properties. ✓ Historic Landmarks Commission Housekeeping Amendment —Clarified the composition of the commission, eliminating the reference to Deschutes County Pioneer Association, which no longer exists. ✓ Rural Accessory Dwelling Unit Amendments —Pursuant to SB 391, these amendments allowed an owner of a lot or parcel within rural residential exception areas to construct one accessory dwelling unit (ADU) subject to certain restrictions and limitations. ✓ Wildfire Hazard Building Code Amendment —Corrected local language that would have required wildfire hardening building codes for all properties located in the Deschutes County Wildfire Hazard Zone. This amendment was required based on adoption of new state standards to the Oregon Residential Specialty Code. ✓ Bend Airport Air Traffic Control Tower Amendments —allowed for the establishment of an air traffic control tower as an outright permitted use with a maximum height of 115 feet. Deschutes 2020-2040 Transportation System Plan (TSP) Update The purpose of the TSP update is intended to pro- duce a list of prioritized transportation projects, up- date goals and policies, changes to functional classi- fications of selected county roads, improved bicycle and pedestrian facilities, increased transit stops in unincorporated communities, and overall improve- ment to the county's transportation system. Final review of the draft TSP update by the BOCC is ex- pected in early 2024. Deschutes 2020-2040 Tumalo Com- munity Plan (TCP) Update The TCP will be updated with demographic infor- mation, community profile descriptions and updated goals and policies as derived from public outreach, research, and technical analysis from the Tumalo unincorporated community. Final review of draft TCP update by the BOCC is expected in early 2024. 32 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review, continued Deschutes 2040 Comprehensive Plan Update Deschutes County 2040 Project Planning staff initiated the process to update the county's Comprehensive Plan in May 2022. The initial phases of the project focused on conducting background research to form the technical basis for the plan update, and collecting community feedback to identify the key issues, goals, and challenges facing the county for the next 20 years. In 2023, staff, the project consultant, and the Planning Commission entered the final phases of the project, focused on refining new goal and policy concepts, conducting a subsequent round of community engagement, completing the initial draft of the updated Deschutes County 2040 Comprehensive Plan, and initiating the adoption process. Notable accomplishments include: ✓ Utilized community and technical advisor input to draft new chapter narrative content, goals and policies for the updated Comprehensive Plan.. ✓ Conducted a second round of community engagement to gather feedback on key policy options, including use of the $5,000 Technical Assistance Grant from Department of Land Conservation and Development (DLCD) for virtual engagement and software tools. Summary of engagement activities to date: 66 meetings -in -a -box with 422 participants 8 in -person open houses with 296 attendees 2 online surveys with 361 respondents 4'pop-up' in -person activities 29,000 social media impressions 1,500 unique website visitors 13 project update e-mails E-mail listsery with 556 subscribers ✓ Met with Planning Commission six times to refine goal, policy, and narrative content. Released the draft plan for public review in August 2023. Held three public hearings before the Planning Commission. ✓ Received the Achievement in Community Engagement Award from Oregon's Citizen Involvement Advisory Committee resulting in a 2023 Oregon Planning Conference presentation on community engagement techniques. 33 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review, continued Grants Certified Local Government Grant Planning staff administered an 18-month $5,500 Certified Local Government (CLG) Grant from the State Historic Preservation Office (SHPO) to assist Deschutes County with its historic preservation programs. Technical Assistance Grant In November 2022, DLCD awarded the department a $5,000 Technical Assistance Grant to fund the use of specialized software tools to assist in virtual outreach for the county's Comprehensive Plan Update. The grant was utilized during the second round of community engagement during Spring 2023. Transportation Growth Management Grant Planning staff coordinated with ODOT to execute a $75,000 Transportation and Growth Management (TGM) Grant to update the Tumalo Community Plan bike/ped/transit elements and implement the rural trails portion of the Sisters Country Vision Action Plan. Coordination with Other jurisdictions, Agencies and Committees Bicycle and Pedestrian Advisory Committee BPAC met 12 times, commenting on regional Transportation System Plan (TSP) updates, trail connections between cities and recreation areas, bicycle and pedestrian safety issues and ODOT projects, among others. BPAC held the Tri-County Bicycle and Pedestrian Summit in Sunriver in October. Oregon Department of Transportation (ODOT) Participated in Baker Road -Lava Butte Multi -use Path and Lava Butte -La Pine Multi -use Path Technical Advisory Committee (TAC); Baker Road Interchange Area Management Plan TAC; quarterly meetings with ODOT, Road Department, and cities of Bend and Redmond to review traffic modeling needs; stakeholder committee for ODOT study on wildlife passages for US Hwy 20 between Bend and Santiam Pass; Transportation Planning and Analysis (TPAU) traffic modeling discussion; US Hwy 97 Safety Study coordination; and US Hwy 20 (Greenwood Ave.) 3rd Street / Powell Butte Hwy Refinement Plan. Deschutes River Mitigation and Enhancement Committee Convened two Deschutes River Mitigation and Enhancement Committee meetings to adopt work plan, budget for mitigation funds, and receive updates from ODFW and Central Oregon Irrigation District (COID). Newberry Regional Partnership Coordination with team of public and private citizens in developing a community vision for southern Deschutes County. 34 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Year in Review, continued Coordination with Other Jurisdictions, Agencies and Committees City of Bend —Coordinated with City staff regarding: ✓ Bend Airport Master Plan Update. ✓ Bend Airport control tower Text Amendment. ✓ Bend Urban Growth Boundary (UGB) Amendment / HB 4079 / Affordable Housing Project. ✓ Long-term Planning for the Outback Water Filtration Facility. ✓ Bend Metropolitan Planning Organization TAC. ✓ Bend UGB Amendment / HB 3318 / Stevens Road Tract. City of La Pine —Coordinated with City staff regarding: ✓ Land use applications for effects on county road system. ✓ Participation with Property Management and the city to update and amend the county owned Newberry Neighborhood comprehensive plan designations, master plan and implementing regulation. City of Redmond —Coordinated with City staff regarding: ✓ CORE3—Plan amendment Zone Change and UGB Amendment for a dedicated, multi -agency coordination center for emergency operations and training led by Central Oregon Intergovernmental Council (COIC) ✓ Redmond Wetlands Complex —Relocation and expansion of wastewater treatment plant. ✓ Update Airport Safety Zone associated with the Redmond Airport Master Plan Update. City of Sisters —Coordinated with City staff regarding: ✓ Participation in the implementation of Sisters Country Vision Plan and Sisters Comprehensive Plan. Deschutes County ✓ Provided updates to BOCC regarding SB 391 Rural ADUs, SB 762 Wildfire Mitigation, wildlife inventories produced by ODFW, Portland State University (PSU) population updates, short-term rentals, Tumalo Community Plan update and dark skies project. 35 CDD FY 2024-25 Work Plan / 2023 Annual Report FY 2024-25 Work Plan Projects Development Review Respond to phone and email customer inquiries within 48 to 72 hours. • Conduct pre -application meetings and respond to customer inquiries (counter, phones, and emails). • Respond to phone and email customer inquiries within 48 to 72 hours. • Issue all administrative (staff) decisions for land use actions that do not require prior notice within 21 days of determination of a complete application. • Issue all administrative (staff) decisions for land use actions requiring prior notice within 45 days of determination of a complete application. • Process Hearings Officer decisions for land use actions and potential appeals to the BOCC within 150 days per State law. • Continue to improve website accessibility to the public to view records associated with complex land use applications. Natural Resources • Groundwater Protection —Support efforts by the Oregon Department of Environmental Quality and Onsite Wastewater Division to protect south county groundwater. • Natural Hazards —Pending state legislative changes and updates to Fire Risk Mapping in 2023, devel- op a work plan to amend the Comprehensive Plan and County Code requiring defensible space and fire-resistant building materials per SB 762 and SB 80 (2021 and 2023, Wildfire Mitigation). • Natural Hazards Mitigation Plan —Initiate recommended development code amendments. • Sage -Grouse —Continue to participate as a cooperating agency with the Bureau of Land Management (BLM) and amend the Comprehensive Plan and Zoning Code to incorporate a new sage grouse inven- tory from the Oregon Department of Fish and Wildlife. • Dark Skies Update —Revisit the county's existing outdoor lighting ordinance (DCC 15.10) and update regulations to reflect current best practices and technology. This process will guide future education- al outreach materials designed to inform residents about dark skies best practices. 36 CDD FY 2024-25 Work Plan / 2023 Annual Report FY 2024-25 Work Plan Projects, continued Comprehensive Plan Update • Initiate update to Newberry Country Plan including community outreach, technical coordination, collaboration with La Pine 2045 and Newberry Regional Partnership, and updates to document goals, policies, and narrative. Transportation Planning • Process road naming requests associated with certain types of development on a semiannual basis. • Administer the County's Transportation System Development Charge (TSDC) program. • Coordinate with Bend Metropolitan Planning Organization (MPO) on regional projects and comprehensive planning. • Coordinate with ODOT on roadway projects and interchange area management plans. • Coordinate with City of Bend on growth management issues, including technical analyses related to housing and employment needs. • Coordinate with Bend Parks and Recreation District for the future development of park space in southeast Bend. City of La Pine Coordination • Participate with Property Management and the City of La Pine to update and amend the county -owned Newberry Neighborhood comprehensive plan designations, master plan and implementing regulations. • Participate in La Pine 2045 Comprehensive Plan Update process. City of Redmond Coordination • Coordinate to implement their Comprehensive Plan Update. • Coordinate on CORE3, a multi -stakeholder regional emergency coordination center. City of Sisters Coordination • Participate in the implementation of Sisters Country Vision Plan and their Comprehensive Plan and City of Sisters Comprehensive Plan Update. • Participate in Sisters UGB Expansion process. Department of Land Conservation and Development Rulemaking Monitor rulemaking as it pertains to Goal 5 - Cultural Areas, Farm and Forest Conservation Program Improvements, and Eastern Oregon Solar Siting. If required, initiate legislative amendments to the Comprehensive Plan and zoning code . 37 CDD FY 2024-25 Work Plan / 2023 Annual Report FY 2024-25 Work Plan Projects, continued Growth Management Committees • Coordinate and/or participate on Deschutes County BPAC, Project Wildfire, and Deschutes River Mitigation and Enhancement Committee. Historic Preservation —Certified Local Government (CLG) Grant • Administer 2023-24 and 2024-25 Certified Local Government Grants from SHPO. Housekeeping Amendments • Initiate housekeeping amendments to ensure county code complies with state law. Housing Strategies Amend county code to define family for unrelated persons per HB 2538 (Non -familial Individuals). Explore options and approaches to address rural housing and homelessness as allowed under state law. Legislative Session (2023-24) • Participate in legislative or rulemaking work groups to shape state laws that benefit Deschutes County. • Coordinate with the BOCC to establish strategic directions for the Planning Commission. Zoning Text Amendments • Accessory structure amendments clarifying it must be built concurrent with or after the establishment of a primary residence. Specify allowed facilities in residential accessory structures. • Clear and Objective Code Update —initiate an 18-month process to update county code to comply with HB 3197. Coordinate with DLCD hired consultant and staff to perform code revisions. • Define family for unrelated persons per HB 2538 (Non -familial Individuals). • Forest Zone Code —Review for compliance with Oregon Administrative Rule. • Lot Line Adjustments and Re -platting. • Medical Hardship Dwellings —review for consistency with state law. • Minor variance 10% lot area rule for farm and forest zoned properties. • Outdoor Mass Gatherings update. • Section 6409(a) of the Spectrum Act (Wireless Telecommunication Amendments). • Sign code to become consistent with federal law. • Temporary use of recreational vehicles as dwellings. • Title 19, 20, 21—Language related to Class I, II, and III road projects as allowed uses. • Title 22—Procedures Ordinance for consistency with state law and planning department interpretations. • Wetland Regulation Clarification for Irrigation or Artificially Created Wetlands, 38 CDD FY 2024-25 Work Plan / 2023 Annual Report Staff Directory Will Groves Planning Manager (541) 388-6518 William.Groves@deschutes.org Anthony Raguine Principal Planner (541) 617-4739 Anthony.Raguine@deschutes.org Jacob Ripper Principal Planner (541) 385-1759 Jacob.Ripper@deschutes.org Kyle Collins Associate Long Range Planner (541) 383-4427 Kyle.Collins@deschutes.org Dan DiMarzo Assistant Planner (541) 330-4620 Daniel.DiMarzo@deschutes.org Caroline House Senior Planner (541) 388-6667 Caroline.House@deschutes.org Haleigh King Associate Planner (541) 383-6710 Haleigh.King@deschutes.org Nicole Mardell Senior Long Range Planner (541) 317-3157 Nicole.Mardell@deschutes.org Nathaniel Miller Associate Planner (541) 317-3164 Nathaniel.Miller@deschutes.org Tarik Rawlings Senior Transportation Planner (541) 317-3148 Tarik.Rawlings@deschutes.org Tanya Saltzman Senior Long Range Planner (541) 388-6528 Tanya.Saltzman@deschutes.org Audrey Stuart Associate Planner (541) 388-6679 Audrey.Stuart@deschutes.org 39 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Statewide Planning Goal 1, Citizen Involvement, requires cities and counties to create a citizen involvement program that provides opportunities for community participation in land use planning processes and decisions. Land use legislation, policies and implementation measures made by Oregonians nearly 50 years ago helped shape Oregon's urban and rural environments. Likewise, choices made today will ultimately shape these areas in the future. Successful land use planning occurs through an open and public process that provides room for information gathering, analysis and vigorous debate. Deschutes County's Community Involvement program is defined in Section 1.2 of the Comprehensive Plan. This chapter identifies the County Planning Commission as the committee for citizen involvement. It also contains the County's Community Involvement goal and corresponding five policies that comply with Goal 1. This report briefly discusses the noteworthy community involvement actions undertaken by the Planning Division in 2022. The report is intended to provide county residents and stakeholders with a tool to assess its effectiveness and offer additional suggestions the County can utilize to ensure that its diverse communities remain actively involved in land use planning discussions. 40 CDD FY 2024-25 Work Plan / 2023 Annual Report 2023 Planning Commission The Planning Commission convened 22 times to consider: ✓ 2023 Housekeeping Amendments ✓ Amateur (HAM) Radio Facility Text Amend- ments ✓ CDD FY 2023-24 Annual Report & Work Plan ✓ Conventional Housing Combining Zone Re- peal ✓ Deschutes County 2040 Comprehensive Plan Update ✓ Destination Resort Amendments ✓ Mule Deer Winter Range Inventory Update ✓ RV's as Rental Dwellings ✓ Transportation System Plan Update 2020- 2040 ✓ Tumalo Community Plan Update and public hearing. Historic Landmarks Commission Convened 3 times in 2023 to consider: ✓ CDD FY 2022-23 Annual Report & Work Plan ✓ CLG Grant Application ✓ Deschutes County 2040—Project Briefing ✓ Regional Coordination ✓ Updates from Bend and Redmond Historic Landmarks Commission. 41 CDD FY 2024-25 Work Plan / 2023 Annual Report w J-ces � LU BOARD OF COMMISSIONERS' MEETING 0 REQUEST TO SPEAK Citizen Input or Testimony Subject: Date:tl` " Name a, Address 1 Jt { Phone #s E-mail address ; 1771 In Favor Neutral/Undecided Opposed Submitting written docum ents p Y as 'art of testimony? a Yes No If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS vS E S C0G2� MEETING DATE: May 15, 2024 SUBJECT: Sustainable Battery Management - A Legislative Approach RECOMMENDED MOTION: Move approval of support for the Association of Oregon Counties to lead in the introduction of a bill to the 2025 Oregon Legislature to establish an Extended Producer Responsibility framework for consumer batteries. BACKGROUND AND POLICY IMPLICATIONS: Lane County has reached out to Deschutes County along with Washington, Clackamas, Marion, And Douglas counties asking for our support in working with AOC to introduce new legislation for the management of batteries in the State of Oregon. Nationally, the electrification of transportation, advances in battery storage, and the ubiquity of products that contain batteries (e.g., electronic devices, greeting cards, vape pens, toys, etc.) are contributing to an increase in demand for batteries. Rapidly growing demand requires a secure supply of batteries and associated raw material supply chains. The International Energy Agency reports that in 2023, battery manufacturing reached 2.5 TWh, adding 780 GWh of capacity, 25% higher than in 2022. Meeting these demands requires a significant ramp up in mining, refining, and recycling activities. The National Blueprint for Lithium Batteries 2021-2030 highlights the importance of recycling lithium -ion cells to mitigate material scarcity, enhance environmental sustainability, and support a more secure and resilient, domestic, material supply chain that is circular in nature. INCREASED FIRE DAMAGES INJURY INSURANCE COSTS RATES, AND POLUTION In Deschutes County, we are facing an increasing risk to our facilities and infrastructure with the proliferation of rechargeable batteries, as we are experiencing fires on a minimum of a weekly basis due to Lithium batteries at either the Knott Landfill, at our transfer stations, in transfer trailers, or in the franchise hauler route trucks. Additionally, Lithium battery fires are on the rise nationally. The National Waste and Recycling Association (NWRA) estimates that more than 5,000 fires occur annually at recycling facilities and the problem is directly linked to batteries entering the waste and recycling streams. Batteries pose risks to the entire solid waste and recycling system, from service providers that collect waste and recycling, to processors anti, landfills. Safe and responsible battery collection and recycling also lead to increased costs for rate pays rs. In some states, there are programs to collect and recycle batteries, but many consumers don't know why or how to participate in them: Today, less than 15% of rechargeable batteries (and a much smaller amount of single use) are recycled. Due to increased fire risk in material recovery facilities, landfills, and trucks, the cost to insure these facilities and equipment has also gone up. The NWRA reports that the rate of catastrophic losses has risen by 41 % over the last five years. The risk of fires and the cost to insure against them is expected to rise in the coming years as the use of lithium -ion batteries continues to grow exponentially. This risk is not being mitigated by the producers of these products but by the waste services rate -payers in higher costs for both disposal and recycling services. Eleven States have passed EPR laws on batteries, the first being Vermont in 2014. In 2023, Washington State enacted its battery EPR law which also covers a broad scope of single use and rechargeable batteries but was the first state to include e-mobility device batteries (e.g., bikes, scooters, wheelchairs), with statutory provisions to study the management of large -format batteries and batteries embedded in electronic products. In 2024, New Jersey enacted the Electric and Hybrid Vehicle Management Act, becoming the first state to include in its EPR battery law electric and hybrid vehicle propulsion batteries (batteries that propel vehicles). BUDGET IMPACTS: Currently, the Solid Waste Department accepts and funnels batteries through Deschutes Recycling and the Household Hazardous Waste Program. Lithium batteries are costing the department approximately $60,000 a year to dispose of, with that rising quickly each year. If enacted, those costs for disposal would be borne by the manufactures, similar to the Paint -care, E-Waste, and the soon -to -be -enacted Mattress Recycling program in Oregon. ATTENDANCE: Tim Brownell - Director of Solid Waste SUSTAINABLE BATTERY MANAGEMENT: A LEGISLATIVE PROPOSAL Lane County is advocating for the Association of Oregon Counties to lead in the introduction of a bill to the 2025 Oregon Legislature to establish an Extended Producer Responsibility (EPR) framework for consumer batteries. Lane County's request is echoed by the following counties: ■ Washington County TBD ■ Marion County TBD ■ Metro TBD ■ Clackamas County TBD ■ Douglas County TBD ■ Deschutes County TBD BACKGROUND Nationally, the electrification of transportation, advances in battery storage, and the ubiquity of products that contain batteries (e.g., electronic devices, greeting cards, vape pens, toys, etc.) are contributing to an increase in demand for batteries. Rapidly growing demand requires a secure supply of batteries and associated raw material supply chains. The International Energy Agency reports that in 2023, battery manufacturing reached 2.5 TWh, adding 780 GWh of capacity, 25% higher than in 2022. Meeting these demands requires a significant ramp up in mining, refining, and recycling activities. The National Blueprint for Lithium Batteries 2021-2030 highlights the importance of recycling lithium -ion cells to mitigate material scarcity, enhance environmental sustainability, and support a more secure and resilient, domestic, material supply chain that is circular in nature. INCREASED FIRE, DAMAGES, INJURY, INSURANCE COSTS, RATES, AND POLUTION Lithium battery fires are on the rise nationally. The National Waste and Recycling Association (NWRA) estimates that more than 5,000 fires occur annually at recycling facilities and the problem is directly linked to batteries entering the waste and recycling streams. Batteries pose risks to the entire solid waste and recycling system, from service providers that collect waste and recycling, to processors and, landfills. Safe and responsible battery collection and recycling also lead to increased costs for rate payers. In some states, there are programs to collect and recycle batteries, but many consumers don't know why or how to participate in them: Today, less than 15% of rechargeable batteries (and a much smaller amount of single use) are recycled. Due to increased fire risk in material recovery facilities, landfills, and trucks, the cost to insure these facilities and equipment has also gone up. The NWRA reports that the rate of catastrophic losses has risen by 41% over the last five years. As insurance providers begin to understand the impacts from battery fires, insurance rates have increased from less than 20 cents per $100 insured property value to as much as $10 per $100 insured. The risk of fires and the cost to insure against them is expected to rise in the coming years as the use of lithium -ion batteries continues to grow exponentially. The increasing number of batteries disposed of in landfills also increases the heavy metal contents in landfill leachate, with dire consequences for local streams and rivers when the wastewater is treated and discharged. 3100 East 17th Avenue I Eugene, Oregon 97403 1 Main Office (541) 682-4120 1 lanecountyor govlwaste N Introducing a battery EPR bill in the 075 legislative session in Oregon to adequately fund programs that safely and responsibly collect and recycle batteries will be critical next step to protecting vital infrastructure from fires, improving worker health and safety, reducing insurance costs, and prevent the release of toxic battery chemicals into the environment. Developing robust recycling and secondary use policies that aid in creating sustainable supply chains for battery manufactures will contribute to growing domestic battery production and reducing reliance on foreign supply chains. Oregon Revised Statutes 459.015 clearly delegates primary responsibility for adequate solid waste management to local government. In Oregon, 19 of 36 counties operate landfills and have regulatory frameworks for the collection of solid waste. Counties were instrumental in creating Oregon's first extended producer responsibility (EPR) framework via HB 2626 in 2007. Since then, additional EPR bills have been passed for paint, mattresses, and food packaging. These laws help protect county operations by sharing the costs and end -of -life management of toxic or otherwise problematic materials with their producers. Eleven states have passed EPR laws on batteries, the first being Vermont in 2014. In 2023, Washington State enacted its battery EPR law which also covers a broad scope of single use and rechargeable batteries but was the first state to include e-mobility device batteries (e.g., bikes, scooters, wheelchairs), with statutory provisions to study the management of large -format batteries and batteries embedded in electronic products. In 2024, New Jersey enacted the Electric and Hybrid Vehicle Management Act, becoming the first state to include in its EPR battery law electric and hybrid vehicle propulsion batteries (batteries that propel vehicles). RESOURCES 1. United State Environmental Protection Agency - Landfill Data by State https://www.epa.gov/Imop/Imop-landfill-and-project- database 2. Resource Recycling. 2024 Policy Update: Electronics and battery recycling bills https://resource- recycling com/recycling/2024/04/16/policy-update-electronics-and-battery-recycling-bills/ 3. National Conference of State Legislatures: Batteries. https•//www ncsi.org/environment-and-natural-resourceszextended- producer-responsibility#batteries 4. Ca112Recycle. Recycling Laws by State 2023. https://www.call2recycle.org/recycling-laws-by-state/ 5. United States Department of Energy National Blueprint for Lithium Batteries 2021-2030. https•//www energy gov/eere/vehicles/articles/national-blueprint-lithium-batteries 6. Waste 360 April 2024 Fire Report. https•//www waste360.com/waste-recycling/april-2024-fire-report-we-cannot-be- complacent?utm medium=email& hsenc=p2ANgtz- 9FtSNdiAYgCGsITXQageOfvOSTOIRPs4PgK9v7 Spy KWCSmu8DhL2h4xgsC- cL6mmQ3mCfHICywVlgH3fvPoD6tyINOWrr7 YZ7S64mt2vP6zGps& hsmi=301957867&utm content=301958086&utm source =hs email 7. National Waste & Recycling Association Webinar• In -Depth Report on Waste & Recycling Facility Fires in the US/CAN. https•Z/wasterecycling org/webinars/lithium-ion-fires-are-everywhere-an-in-depth-report-on-waste-recycling-facility-fires-in- the-us-can 8. Federal Emergency Management Agency. Electronic Cigarette Fires and Explosions in the United States (2009-2016). https•//www usfa fema gov/downloads/pdf/publications/electronic cigarettes.pdf 9. WasteDive: High number in facility fires in 2022 prompts renewed look at battery recycling efforts. https•Z/www wastedive com/news/high-number-of-facility-fires-in-2022-prompts-renewed-look-at-battery-recyc/`645682/` 10. United State Consumer Product Safety Commission: Stop Use of Unit Pack Power E-bike Batteries Due to Fire Hazards. https•//www cpsc gov/Newsroom/News-Releases/2024/CPSC-Warns-Consumers-to-Stop-Using-Unit-Pack-Power-UPP-E-bike- Batteries-Due-to-Fire-and-Burn-Hazards-Risk-of-Serious-Injury-and-Death 11. National Transportation Safety Board: Safety Risks to Emergency Responders from Lithium -Ion Battery Fires in Electric Vehicles 2022. https•//www ntsb gov/safety/safety-studies/Pages/HWY19SP002.aspx 3100 East 17th Avenue I Eugene, Oregon 97403 1 Main Office (541) 682-4120 1 lanecountyor, ®v/waste MEETING DATE: May 15, 2024 SUBJECT: Community Capacity Building Grant RECOMMENDED MOTION: Move approval to apply for a Community Capacity Building grant. BACKGROUND AND POLICY IMPLICATIONS: The federal government has established a standard set of rules which every state must follow in operating their Medicaid programs. States, however, can ask the Federal Government for permission to change or waive some aspects of their Medicaid rules, outlined in Section 1115 of the Social Security Act. Section 1115 Medicaid Demonstration gives states flexibility to design and improve programs and to show how new policy approaches, such as eligibility expansion, service expansion or using innovative service delivery systems can improve care increase efficiency and reduce cost. Oregon's first OHP 1115 waiver established Oregon Health Plan (OHP) in 1994. Since then, the OHP 1115 Medicaid Demonstration has given many opportunities to expand and improve health care throughout Oregon. Oregon's current OPH 1115 waiver, which runs from October 1, 2022, through September 30, 2027, gives Oregon authorization to design and implement a Health -Related Social Needs (HRSN) initiative within the state's Medicaid program. The initiative advances Oregon Health Authority's (OHA) goal of eliminating health inequities by 2030, by exploring different ways to affect health outcomes for communities and groups that have been disproportionately affected by health inequities in our state. As part of OHA's HSRN Initiative, the state has been authorized to spend up to $119 million for infrastructure funding, or what the state is calling'Community Capacity Building Funding". This funding supports investments necessary to create robust, equitable networks of HRSN providers across the state, and build the necessary capabilities and capacity of community partners. Coordinated Care Organizations, PacificSource Community Solutions for the Central Oregon Region, will administer Community Capacity Building Funding. Deschutes County Health Services (DCHS) is requesting approval to apply for Community Capacity Building Funding in the amount of $950,CJ00. Grant funding can be used for technology, development of business or operational practices, workforce development, outreach, education, and stakeholder convening. With funding from this grant DCHS will have the opportunity to build infrastructure to screen, collect, and analyze data to understand our communities' HRSN needs, and establish formal pathways to refer individuals and families to Community Based Organizations to meet those needs. Infrastructure added with grant funds may also provide the opportunity to bill Medicaid for activities and services associated with addressing health related needs of enrolled DCHS clients. The term of the grant is September 1, 2024, through February 28, 2026. If approved, DCHS intends to use the funding as follows: • $546,464 to support personnel for 18-months as follows: o Clinical Information System Administrator, 1.0 existing, full-time equivalent (FTE). Duties will include standing up the systems/platforms, mapping process and workflows, implementing and stabilizing systems and processes, and training existing staff to carry out the work. o Public Health Educator I, existing limited duration and funded by this grant .5 FTE in fiscal year (FY) 2025 for 3 months, and 1.0 FTE in FY 26. Duties include screening, referring, and educating clients, and providing community outreach and engagement to utilize existing access points in our community. o Existing personnel will be used to support the project work, and may include Administrative Assistant, analysts, supervisors, and managers. Time dedicated to the project will range from .05 FTE to .50 FTE. • $98,857 for contracted services to perform project management. $56,020 for temporary help to address additional Health Information Technology Team workload associated with completing technical work of the project. $86,836 to purchase seventy Tablets/Touch Screen Devices to administer screenings to individuals to identify needs. $15,910 for a tablet data plan for twenty tablets. $22,000 to make improvements to our Employee Health Record system to streamline the work and better coordinate with outside organizations. $123,913 to cover indirect expenses. BUDGET IMPACTS: $950,000 revenue for the period September 1, 2024, through February 28, 2026. ATTENDANCE: Janice Garceau, Health Services Director Nicole Lunetta, Supervisor, Health Services �vTES Co BOAR® OF COMMISSIONERS MEETING DATE: May 15, 2024 SUBJECT: OHA PE 43 funding and extension of 1.0 limited duration FTE RECOMMENDED MOTION: Move approval to accept Oregon Health Authority one-time supplemental funding for program element 43 and extend a 1.0 limited duration FTE from June 30, 2024, to June 30, 2025. BACKGROUND AND POLICY IMPLICATIONS: Oregon Health Authority is allocating $5,000,000 of CARES 5 supplemental funding to Local Public Health Authorities. Using a formula, OHA has allocated $222,328 to Deschutes County Health Services (DCHS) to supplement program element (PE) 43, Immunization Services. DCHS is requesting approval to accept the one-time funding and extend a 1.0 limited duration (LTD) full-time equivalent (FTE) Health Educator I position from June 30, 2024, to June 30, 2025. As the COVID-19 vaccine has become more integrated into the routine immunization schedule, OHA has authorized this supplemental COVID-19 funding be used for broader immunization infrastructure and program activities when COVID vaccine is included in the effort. Allowable uses of the funding include vaccine confidence and promotion activities, vaccine equity activities, general provider or patient education, billing systems, vaccine storage and handling equipment, field work supplies, immunization program evaluation activities, and limited duration staffing. If approved, DCHS plans to use $114,928 of the funding to extend a 1.0 LTD FTE Health Educator I position (position #3154) through fiscal year 2025. This position, currently filled, will be responsible for assistance during vaccine clinics, such as those held in clinic and shelters, promotion of vaccine events to underserved communities, translation services, and outreach and education to communities most at risk. Additional use of funding includes $12,000 to hire a contractor to conduct a vaccine access and equity assessment, $20,000 for temporary labor, to help with community vaccination outreach clinics to our underserved populations such as shelters, $13,000 for funding support to vaccine partners to promote vaccine uptake in congregate settings such as long- term care facilities, $35,525 for program supplies and patient education materials, and $26,875 for indirect (10% for the first quarter, and 15% thereafter). BUDGET IMPACTS: $222,328 revenue for fiscal year 2025, If approved, a resolution to extend the 1.0 LTD FTE will be forthcoming. ATTENDANCE: Rita Bacho, Program Manager, Public Health Emily Horton, Program Manager, Public Health Supplemental Funding for Immunization Program Activities: Guidance for Local Public Health Authorities (LPHAs) April 2024 (Changes in red) Additional LPHA Immunization Funds $5,000,000 in CARES 5 (COVID) Supplemental Funding Period of performance — through 6/30/25. These funds will be awarded through Program Element 43-01. These are COVID-19 funds. As the COVID-19 vaccine becomes more integrated into the routine immunization schedule, COVID-19 funded activities must still include COVID vaccine coverage and uptake. Activities can be conducted and integrated within broader immunization program activities. COVID funded infrastructure and activities may integrate other ACIP- recommended vaccines as long as COVID vaccine is included in the effort. Ideas for allowable expenses • Vaccine confidence and promotion activities • Vaccine equity activities, including equity analyses and enhancement activities. • General provider or patient education • IIS enhancements and data modernization • Enhancement of PE 43 workplan activities (at least two education and outreach activities designed to increase access to clinical immunization services Generators Billing systems Vehicle leases Vaccine storage and handling equipment • Updating or enhancing electronic health records School Information Systems to connect to ALERT IIS • Temporary (limited duration) staffing, including for: o off -site immunizations: in -home, shelters, CBO partners visits o providers, support, and billing o training and/or education efforts with partners, including materials development. (REMEMBER, these funds are one-time only, not ongoing) • Immunization program evaluation activities • Work with local long-term care facilities, including gap analyses. • Funding support to vaccine partners including community -based organizations. • Field work supplies: tents, space rental, outdoor heaters, chairs, tables, shot distractors (buzzy bees), computers, hot spots, travel costs, emergency kits, and other supplies used directly in support of vaccine field work or other mobile vaccination efforts. Not allowable • Vaccine purchase • Vehicle purchases Incentives of any kind, including food and gift cards • Construction Entertainment costs (e.g., live music) Promotional and/or incentive Materials (e.g., plaques, clothing, and commemorative items such as pens, mugs/cups, folders/folios, lanyards, magnets, conference bags) Reporting Requirements In addition to routine revenue and expenses reporting, the program will ask you to submit a brief summary of activities conducted with these funds. Births by county of residence, Oregon residents, Frequenc Cumulative i Percent i 1'Y24 Funding Formula 'I Total FY24 y Percent BASE Award ---------------------- --------------------------------- -------------------- Baker 1221. 0.32511 0.-3251 I ------------------- $ ---------------------------- 13,410 1 ----------- ----- --------------- ------- -001 $25,000. ----------------- j --------------------- ----------- $38,410.00 ---------------------- --------------------------------- Benton 564:: -------------------- 1.50311: 1.8282 ------------------ $ ------------------------------ 62,003 ---------------------- $25,000-.00:: I --------------------------- $87,003-.00 -------------------------- ------------------- r --------------------- Clackamas--------365--7--I 9 7460i I1 $ ------$--2--5--,-0--0--0--.-0--0- I! $427,023.00 - ---- ----- --------1--1---5--7-42- Clatsop --0.7755------12-3497 1I11:i -$--------- -31-989-- -- -$25000.00.------ -i1Ii:1 - $56,989-0---0 ---------291-- Columbia 450 1.1993I 13.5490 $ -----------------------------------------5--------------,---------------------- -49,471 "I------------- ----$25,000-00---------$74,---- ----------- Coos 523 -------- 1.3938r ---------------------------------------...------------------------------- 149428 _______ -7494 --_-_-- $25-000-001------ $82-494-000 - 233: 0.62101 15-5638 -$--- $ 25,616-1 ---------,,------------------------------ $25,000-00 $50,616-00 - -------------------------------------------------------------------------------------I1-1:------------------------------------------------ Curry 136 0.3624:! 15.9262 $ 14,949 1. ---------------- r ----- $25,000.001 ---------------- 7 - -------------------------- $39,949.00 Deschutes i 1795: ------------ r --------------------- 4.78371 I 20.7099 $ ------------------------------------------------------ 197,328 i 25,000.001 $222,328.00 - - - ----------------------- Douglas I ---------------- --------------------- 2.56381 23.2737 $ 105,757 1 $25,000.001 ---------------------------- 4 $130,757.00 Gilliam ----------- + --------------- ---------------- i 211 -------- 0.05601 3297 -- ------------------ ------------------- ---- ----------------------- 2,310 - - -- ----- $25,000.001 ---------------------------- $27,310.00 -------------------------------------- Grant 1. 631 _____23 0.16791 23.4976 $ 6,926 i $25,000.001 A $31,926.00 --------- ---------------------- Harney t ---------------- f ----- 661 ----------- --------------------- 0.1759: -- 23-6735 ---- -- ---------------- $---------------7256[ - -4 ----------------------- ------------------------ $25,000.001 - i--------------------------- $32,256.00 - Hood River---- 1 1801 i-------------------- 0.47971 24.1532 $ 19,788 i $25,000.001 4 ----------------------------- $44,788.00 ------- ---------- Jackson ---------------- I ---------------- i 1980i --------------------- 5.27681 29.4300 ------------------------------ $ 217,668 i ----------------------- $25,000.001 A ---------------------------- $242,668.00 ---------------------- Jefferson -------- - ---------------- 2791 --------------------- 0.74351 30.1735 ------------------------------ $ ------------------------------ 30,669 i $25,000.00i $55,669.00 ----------------------- ---------------------------- --- ------------------------------------------------------------ Jose hive 7871 2.0974 i 32.2709 $ 86,518 I $25,000.001 M1 $111,518.00 Lake 821 0.21851 32.4894 $ ::IS 9,0131 $25,000.001 $34,013.00 - - ---------------- ---------------- f ---------------- f --------------------- Lane 2864: 7.63271. 40.1221 ------------------------------ $ ----------------- ----------------------- I ------------------------ 314,849 1. $25,000.001, $339,849.00 ----------------------------------------------------------------- - - - ------------------------------------------------- --------------------- Lincoln .--0----0 --------- Linn---------------- ----------f ---------------f----- -------------- ---------------- -$-----------154-015-- ----------------------------------------------------- - -----$25,000-00--------$179,015-00 ---- --------1401-1-----.73371-------44.7966 --.3--5----3-I-1, Malheur -1i 45.7827 40,677 $65,677.00 .......370- .09861 ..-.---03----.--9----4------0------8------ Marion 38621-- -----------------4------1----..---0--6----2------9----- 10.2924- 56-0751 -$------------ $ 424,562 ----$25,000.00I-------- ---------------$------6------3------,---8------0------8---- ---------$------2------5------,---0------0------0----.---0------0----11-1 $25,000-00. $449,562-00 - -----------------------------------------1.ii T -----.-.-- Morrow i 161i 0.42911 - 565042 . ----$----------------------3----8----,-8----0----8------ $ 17,700 $25,000.001 $42,700.00 - Multnomah --------------------- 18.3328:TZETd $ 756,228 1 -----------------I---------- $25,000.001 ------------ - $781,228.00 --------- - Polk---------------- -...........-----1! ----------------------------------------- 1---------------------------.---------------------- ------------------------------------------------------------.------- ---- - ------------------------------,-------------------.----------- -----$25,000-00I-------$115,036-0--0 II- --------- Sherman ---------819-----2-1827I-------77-0197 210.05601 77-0757 -$-------------90-036- --------------------------------- $ 2,310 1 $25-000-00! $27,310-00 - -- ---------------- Tillamook 205! 0.54631! 77.6220 $ ---------------------------------------------------------------------------- 22,535 1. $25,000.00: $47,535.00 ----- ------ ---------------- ---------------------- - ---------------------- Umatilla 9291 2.47581 80.0978 $ 102,127 1 $25,000.001 ----------------------------------------------------- $127,127.00 - --------------------------- L ---------------- Union 2531 : I -------------------- 0.67431! 80.7721 ------------------------------ $ ------------------------------ 27,815 $25,000.001 ----------------------- 4 ---------------------------- $52,815.00 ----- -------------------------- Wal - Iowa --------- ------------ 61 1 0.1626: ------------------ 80.9347 $ 6,707 L $25,000.00 ----------------------------------------------------- $31,707.00 -----------------------•---------------- L -------------------------------------- Wasco 269i 0.7169i --------------------- 81.6516 --------------- --$ -------------- --------------- 292572-J!, ---- ------ ----- $25,000.0011: --------- ------------------ $54,57.2.00. ----------- ---- --------------------------------------------------------- Washington 1 58771 i i 15.6624: 97.3140 $ ---------------------------------------------------------------------------------- 6-46,074 i $25,000.001 $671,074.00 ---------------------------------------- Wheeler I -------------------------------------- i 161 0.04261. 97.3566 $ 1,757 1 $25,000.001 $26,757.00 Yarnhill ---------------- f ---------------- I --------------------- I: -----2--.-6--4--3--7-------1--0--0---0--0--0--3-- ----- ---------- F $ - :� ------------------------ i ---------------------------- -- ------$--2--5--,-0--0--0---0--0-1 --------$--1--3--4--,-0--5--3---0--0 ---------------------------------9--9--2-- Total 100-00 -- Data are preliminary as of 11/01/2023. -- ------- 4,125,013.00 1. ----------------------- ---------------------------- $875,000.00: $5,000,013.00 �v"( E S CO o I G2-A BOARD OF `�- COMMISSIONERS MEETING DATE: May 15, 2024 SUBJECT: Dedication of a road extending east and south of Cloverdale Road RECOMMENDED MOTION: Move acceptance of and Board signatures on Document Nos. 2024-345, 2024-407, and ND - to accept the deeds of dedication for a public road. BACKGROUND AND POLICY IMPLICATIONS: The Board is asked to consider the acceptance of a road dedication for an unnamed road extending east and south from Cloverdale Road. BUDGET IMPACTS: None ATTENDANCE: Haleigh King -Associate Planner MEMORANDUM TO: Board of County Commissioners FROM: Haleigh King, Associate Planner DATE: May 8, 2024 RE: Work Session: Road Dedication - 247-23-000819-RD The Board of County Commissioners (Board) will conduct a Work Session on May 13, 2024, regarding a road dedication proposal for an unnamed road extending east and south from Cloverdale Road. The proposed road will cross five (5) tax lots ("Subject Property") as shown in Attachment 1. This item is scheduled as an Action Item at the Board's May 15, 2024 meeting. To formalize a road dedication, as prescribed in Deschutes County Code (DCC), the Board is required to review an applicant's proposal and make a determination to accept or reject the declaration of dedication within 120 days after the application is deemed complete. Staff calculates the 120th day upon which the Board shall make a determination as May 21, 2024. Document numbers 2024-345, 2024-407, and 2024-408 have been prepared for the proposed dedication. I. BACKGROUND The Deschutes County Planning Division approved a road dedication application (see attached decision), authorized by the property owners, Desert Springs Ranch LP, Sarah Morton, and Robert Dortignacq/Deborah Parsons, for the dedication of an unnamed road extending east and south from Cloverdale Road in order to provide road frontage for surrounding landlocked parcels. It is possible one of the property owners involved, Sarah Morton (Tax Lot 200), may not execute the Deed of Dedication. If that is the case, the applicant will be required to dedicate the full 60-foot right-of-way on Tax Lot 4001 as part of their pending irrigated land division application. The land use decision became final on March 6, 2024. The property owner does not plan to construct the road at this time. Staff reviewed this application and found that it met applicable criteria' in DCC subject to the following conditions: 1 DCC, Title 17, Subdivision, Chapter 17.52, Road Dedications; Title 18, Zoning, Chapters 18.16, Exclusive Farm Use Zone; 18.116, Supplementary Provisions; 18.128, Conditional Use; and Title 22, Development Procedures. 1 1 7 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005 3, (541) 388-6575 @ cdd@deschutes .org @ www.deschutes.org/cd A. This approval is based upon the application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new land use application. B. The dedication area shall consist of a 60 ft.-wide strip of land pursuant to DCC 17.48.100 with an alignment generally as depicted in the application materials. C. All persons with an ownership interest in the properties subject to the road dedication shall sign the declaration of dedication. The applicant shall submit a current title report or subdivision guarantee verifying ownership of the properties prior to acceptance as a public road. D. Per Deschutes County Code (DCC) Chapter 17.52.090: The applicant shall submit a declaration of dedication for final action. The declaration of dedication shall include a legal description of the land to be dedicated. Upon receipt of the declaration of dedication, staff will schedule a meeting with the Board of County Commissioners to review the declaration of dedication for acceptance or rejection. • Upon the meeting of the Board to take final action on the road dedication, the applicant shall provide the Board with a supplemental or amended report to the preliminary title report submitted with the application. The supplemental or amended report shall show changes in the condition of title of the relevant property from the date of the preliminary title report up to and including the time immediately preceding the Board meeting. Upon acceptance of the dedication deed by the Board of County Commissioners, Applicant shall immediately cause for the recording of the dedication deed in the Official Records at the Deschutes County Clerk's Office pursuant to DCC 17.52.090(D). Upon recording of the dedication deed, Applicant shall immediately cause for survey and monumentation of the new road right of way by a licensed professional land surveyor in accordance with ORS 209.250 and ORS 368.106. E. Any public road created in this proposed road dedication under DCC 17.52 shall be designated as a local access road. Any new local access road will not be maintained by the County unless and until that right-of-way is established as an official County road. As conditioned, the public road proposed with this dedication will be designated a local access road and will not be maintained by the County unless and until that right-of-way is established as an official County Road. The County Road Department coordinated with the applicant and provided conditions in the staff decision. No concerns were identified by the Road Dept. or the County Transportation Planner. Notice of the application and the decision was mailed to owners within 750 feet of the subject property. Staff received a number of public comments and inquiries asking general questions about the purpose of the road dedication. Once the purpose was clarified, staff received no objections. 247-23-000819-RD Page 2 of 3 Per County policy, the Board reviews all road dedications to accept or reject the proposal. Therefore, this matter must be addressed in a public meeting. II. NEXT STEPS Based on the feedback received from the Board at the Work Session, Staff will prepare for the upcoming May 15, 2024 meeting where this item will be presented as an Action Item. Staff recommends the Board move acceptance of and signature on Document No(s). 2024-345, 2024- 407, and 2024-408. If one of the property owners, Sarah Morton, does not execute the Deed of Dedication, then the Board does not need to take action on Document No. 2024-408. ATTAC H M E NT(S): 1. Document No. 2024-345, 2024-407, 2024-408: Deed(s) of Declaration and supporting documents 2. Preliminary Title Report 3. Findings and Decision for application no. 247-23-000819-RD 247-23-000819-RD Page 3 of 3 A A m"* eAr il t I e 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 Date: December 28, 2023 Order No. 618701AM Reference: 1511000004001 Sisters, OR 97759 We have enclosed our Report pertaining to order number 618701AM. Thank you for the opportunity to serve you. Your business is appreciated! If you have any questions or need further assistance, please do not hesitate to contact your Title Officer listed below. Sincerely, 07"74 IV&O* tonya.vejar@amerititle.com Title Officer NOTICE: Please be aware that, due to the conflict between federal and state laws concerning the legality of the cultivation, distribution, manufacture or sale of marijuana, the Company is not able to close or insure any transaction involving land that is associated with these activities. n Am'h, ir iTi t I e AmeriTitle, LLC 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 December 29, 2023 File Number: 618701AM Report No.: 1 Title Officer: Tonya Vejar Email: tonya.vejar@amerititle.com PRELIMINARY TITLE REPORT Property Address: 1511000004001, Sisters, OR 97759 Policy or Policies to be issued: OWNER'S STANDARD COVERAGE Endorsement: OTIRO 110 —No charge Proposed Insured: TBD Liability Premium TBD $200.00 We are prepared to issue ALTA (07/01/21) title insurance policy(ies) of, in the usual form insuring the title to the land described as follows: Legal description attached hereto and made a part hereof marked Exhibit "A" and dated as of 20th day of December, 2023 at 7:30 a.m., title is vested in: Desert Springs Ranch Limited Partnership, an Oregon limited partnership The estate or interest in the land described or referred to in this Preliminary Title Report and covered herein is: FEE SIMPLE File No. 618701 AM Page 2 Except for the items properly cleared through closing, Schedule B ofthe proposed policy or policies will not insure against loss or damage which may arise by reason of the following: GENERAL EXCEPTIONS: 1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the Public Records. 2. Facts, rights, interests or claims which are not shown by the Public Records but which could be ascertained by an inspection of the Land or by making inquiry of persons in possession thereof. 3. Easements, or claims of easement, not shown by the Public Records; reservations or exceptions in patents or in Acts authorizing the issuance thereof, water rights, claims or title to water. 4. Any encroachment (of existing improvements located on the subject Land onto adjoining Land or of existing improvements located on adjoining Land onto the subject Land) encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the subject Land. b. 5. Any lien, or right to a lien, for services, labor, material, equipment rental, or workers compensation heretofore or hereafter furnished, imposed by law and not shown by the Public Records. EXCEPTIONS 1 THROUGH 5 ABOVE APPLY TO STANDARD COVERAGE POLICIES AND MAY BE MODIFIED OR ELIMINATED ON AN EXTENDED COVERAGE POLICY. SPECIAL EXCEPTIONS: Tax Information: Taxes assessed under Code No. 6012 Account No. 133967 Map No. 1511000004001 NOTE: The 2023-2024 Taxes: $315.17, are Paid 6. Taxes deferred, as disclosed by the tax roll, the premises herein described have been zoned or classified for farm use. At any time that said Land is disqualified for such use the property will be subject to additional taxes or penalties and interest. 7. Regulations, including levies, assessments, water and irrigation rights and easements for ditches and canals of Three Sisters Irrigation District. (No inquiry has been made) Order for the Creation of a Subdistrict, including the terms and provisions thereof, Recorded: February 8, 2022 Instrument No.: 2002-07771 8. Right, title and interest of the public in and to those portions of the Land lying within roads, streets or highways. 9. Terms, provisions and conditions, including but not limited to maintenance provisions, contained in appurtenant easement, Recorded: January 11, 1973 Instrument No.: 191-736 File No. 618701AM Page 3 Amended by Addendum to Easement, including the terms and provisions thereof, Recorded: October 16, 2020 Instrument No.: 2020-54861 10. Covenants, conditions and restrictions, but omitting any covenant or restriction based on race, color, religion, sex, sexual orientation, disability, handicap, familial status, marital status, ancestry, national origin or source of income, as set forth in applicable state or federal laws, except to the extent that said covenant or restriction is permitted by applicable law. Recorded: December 6, 1972 Instrument No.: 190-772 Amended by instrument, Recorded: September 22, 1989 Instrument No.: 192-2013 Amended by instrument, Recorded: June 2, 2006 Instrument No.: 2006-38491 11. Pipeline Easement, including the terms and provisions thereof, Recorded: November 20, 2009 Instrument No.: 2009-49351 12. Pipeline Easement-2018 Modifications, including the terms and provisions thereof, Recorded: February 27, 2018 Instrument No.: 2018-07798 13. Declaration and Grant of Easement, including the terms and provisions thereof, Recorded: August 11, 2022 Instrument No.: 2022-30886 14. Rights of tenants under existing leases or tenancies. INFORMATIONAL NOTES: NOTE: In the event of insuring the said Land herein, as the Company will require the following: The recording in the Deschutes County Deed Records of certified copies of the decree of final distribution and order discharging the personal representative from the probate proceedings in the Circuit Court for Multnomah County, Oregon, in the matter of the Estate of Donald Vetterlein. The Company will require the following documents for review prior to the issuance of any title assurance predicated upon a conveyance or encumbrance from: Name: Desert Springs Ranch, an Oregon general partnership (a) A complete copy of the partnership agreement and all amendments thereto (b) If less than all partners are executing documents, furnish evidence of the signing partners' authority, unless the authority is granted in the above referenced agreements. The Company reserves the right to add additional items or make further requirements after review of the requested documentation. NOTE: Any snap or sketch enclosed as an attachment herewith is furnished for information purposes only to assist in property location with reference to streets and other parcels. No representation is made as to accuracy and the company assumes no liability for any loss occurring by reason of reliance thereon. File No. 618701AM Page 4 NOTE: Your application for title rnst,rance we s placed by reference to only a street address or tax identification number. Based on our records, we believe that the legal description in this report covers the parcel(s) of Land that you requested. If the legal description is incorrect, the parties to the transaction must notify the Company and/or the settlement company in order to prevent errors and to be certain that the correct parcel(s) of Land will appear on any documents to be recorded in connection with this transaction and on the policy of title insurance. NOTE: Due to current conflicts or potential conflicts between state and federal law, which conflicts may extend to local law, regarding marijuana, if the transaction to be insured involves property which is currently used or is to be used in connection with a marijuana enterprise, including but not limited to the cultivation, storage, distribution, transport, manufacture, or sale of marijuana and/or products containing marijuana, the Company declines to close or insure the transaction, and this Preliminary Title Report shall automatically be considered null and void and of no force and effect. THIS PRELIMINARY TITLE REPORT IS NOT AN ABSTRACT OF TITLE, REPORT OF THE CONDITION OF TITLE, LEGAL OPINION, OPINION OF TITLE, OR OTHER REPRESENTATION OF THE STATUS OF TITLE. THE PROCEDURES USED BY THE COMPANY TO DETERMINE INSURABILITY OF THE TITLE, INCLUDING ANY SEARCH AND EXAMINATION, ARE PROPRIETARY TO THE COMPANY, WERE PERFORMED SOLELY FOR THE BENEFIT OF THE COMPANY, AND CREATE NO EXTRACONTRACTUAL LIABILITY TO ANY PERSON, INCLUDING A PROPOSED INSURED. This report is preliminary to the issuance of a policy of title insurance and shall become null and void unless a policy is issued and the full premium paid. End of Report "Superior Service with Commitment and Respect for Customers and Employees" File No.: 618701AM Page 5 EXHIBIT "A" LEGAL DESCRIPTION Government Lot 4; The Southeast quarter of the Southwest quarter (SE I/4SW 1/4); and the South half of the Southeast quarter (S1/2 SE1/4) of Section 19, Township 15, Range 11, East of the Willamette Merdian, Deschutes County, Oregon min ME rnvnam tZVmMuNu-bwt:Kb MUMMY uKEUUN HIGHWAY 126 SEE MAP SEE MA 151109B 151109A OLD REDMON - SISTERS SEE MAP p SEE MAP 0 HIGHWA 1 , 804 151107 151108 2403 0 � 0 d c7' cwa 7 2401 r2402 2400 SEE MAP SEE 761C rrdir rr w UK NO f 2802 3303 2801 VA02022-37483! — 2700 w N FpStKE4 i6000AC 1999AC VACAT[D FftYIiE� ftD 4'\ MAP SEE MAP 19A 3302 2800 VAC2022did83; 6 2 w,6001 AC a 0 Q SEE MAP 4002 1511 19C 4001 4 37 91 %JL!! SEE MAP 151130 2501 SEE MAP 151129 6-23 � 22 I 2 1335,74 5900 322 06 AC 15; r 9 PARCEL MAP 27 3 1330 44 1128 -- 3C&52 PAR L2 60 1327.49 ` 131258 SEE _ — — PAR EL 1 A Fqs E SEE MAP MAP ^,33515 130726 1 15 11 33A 1511 i rr rr SEE MAP SEE MAP 346 151131 51132 62 PLAINVIEW ROAD us y! E AP SEE MAP SEE MAP SEE MAP GyWgy �a 1 1 33C 15 11 33D 1511 4C 151134 6500 6, PLAINVIEW ROAD i PLAINVIEW ROAD 1 — THIS MAP IS FURNISHED AS AN ACCOMMODATION STRICTLY FOR THE PURPOSES OF GENERALLY LOCATING 1511000004001 THE LAND. IT DOES NOT REPRESENT A Am'h' SISt@CS, OR 97759 SURVEY OF THE LANDOR IMPLY ANY eArTitle REPRESENTATIONS AS TO THE SIZE, AREA OR ANY OTHER FACTS RELATED TO THE LAND SHOWN THEREOF AmeriTitle, LLC 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 December 28, 2023 File Number: 618700AM Report No.: 1-Amended Title Officer: Tonya Vejar Email: tonya.vejar@amerititle.com PRELIMINARY TITLE REPORT Property Address: 1511000004002, Sisters, OR 97759 Policy or Policies to be issued: OWNER'S STANDARD COVERAGE Endorsement: OTIRO 110 — No charge Proposed Insured: TBD Liability Premium $200.00 We are prepared to issue ALTA (07/01 /21) title insurance policy(ies) of , in the usual form insuring the title to the land described as follows: Legal description attached hereto and made a part hereof marked Exhibit "A" and dated as of 20th day of December, 2023 at 7:30 a.m., title is vested in: Desert Springs Ranch Limited Partnership, an Oregon limited partnership The estate or interest in the land described or referred to in this Preliminary Title Report and covered herein is: FEE SIMPLE File No. 61 8700AM Pap, 2 Except for the items properly cleared through closing, Schedulc B of the proposed poiicy or policies will not insure against loss or damage which may arise by reason of the. following: GENERAL EXCEPTIONS: 1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the Public Records. 2. Facts, rights, interests or claims which are not shown by the Public Records but which could be ascertained by an inspection of the Land or by making inquiry of persons in possession thereof. 3. Easements, or claims of easement, not shown by the Public Records; reservations or exceptions in patents or in Acts authorizing the issuance thereof, water rights, claims or title to water. 4. Any encroachment (of existing improvements located on the subject Land onto adjoining Land or of existing improvements located on adjoining Land onto the subject Land) encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the subject Land. 5. Any lien, or right to a lien, for services, labor, material, equipment rental, or workers compensation heretofore or hereafter furnished, imposed by law and not shown by the Public Records. EXCEPTIONS 1 THROUGH 5 ABOVE APPLY TO STANDARD COVERAGE POLICIES AND MAY BE MODIFIED OR ELIMINATED ON AN EXTENDED COVERAGE POLICY. SPECIAL EXCEPTIONS: Tax Information: Taxes assessed under Code No. 6012 Account No. 133966 Map No. 1511000004002 NOTE: The 2023-2024 Taxes: $6.81, are Paid 6. Taxes deferred, as disclosed by the tax roll, the premises herein described have been zoned or classified for farm use. At any time that said Land is disqualified for such use the property will be subject to additional taxes or penalties and interest. 7. Covenants, conditions and restrictions, but omitting any covenant or restriction based on race, color, religion, sex, sexual orientation, disability, handicap, familial status, marital status, ancestry, national origin or source of income, as set forth in applicable state or federal laws, except to the extent that said covenant or restriction is permitted by applicable law. Recorded: December 6, 1972 Instrument No.: 190/772 Modification(s) of said covenants, conditions and restrictions Recorded: September 22, 1989 Instrument No: 192/2013 Modification(s) of said covenants, conditions and restrictions Recorded: June 2, 2006 Instrument No: 2006-38491 File No. 618700AM Page 3 8. Terms, provisions and conditions, including out not limited to maintenance provisions, contained in easement, Recorded: January 11, 1973 Instrument No.: 191/736 Addendum to Easement, including the terms and provisions thereof, Recorded: October 16, 2020 Instrument No.: 2020-54861 9. Squaw Creek Irrigation District Order for the Creation of a Subdistrict, including the terms and provisions thereof, Recorded: February 8, 2002 Instrument No.: 2002-07771 10. Pipeline Easement, including the terms and provisions thereof, Recorded: June 17, 2004 Instrument No.: 2004-35594 11. Pipeline Easement, including the teens and provisions thereof, Recorded: November 20, 2009 Instrument No.: 2009-49351 12. Declaration and Grant of Easement, including the terms and provisions thereof, Recorded: August 11, 2022 Instrument No.: 2022-30886 INFORMATIONAL NOTES: NOTE: In the event of insuring the said Land herein, as the Company will require the following: The recording in the Deschutes County Deed Records of certified copies of the decree of final distribution and order discharging the personal representative from the probate proceedings in the Circuit Court for Multnomah County, Oregon, in the matter of the Estate of Donald Vetterlein. The Company will require the following documents for review prior to the issuance of any title assurance predicated upon a conveyance or encumbrance from: Name: Desert Springs Ranch, an Oregon general partnership (a) A complete copy of the partnership agreement and all amendments thereto (b) If less than all partners are executing documents, furnish evidence of the signing partners' authority, unless the authority is granted in the above referenced agreements. The Company reserves the right to add additional items or make further requirements after review of the requested documentation. NOTE: Any map or sketch enclosed as an attachment herewith is furnished for information purposes only to assist in property location with reference to streets and other parcels. No representation is made as to accuracy and the company assumes no liability for any loss occurring by reason of reliance thereon. NOTE: Your application for title insurance was placed by reference to only a street address or tax identification number. Based on our records, we believe that the legal description in this report covers the parcel(s) of Land that you requested. If the legal description is incorrect, the parties to the transaction must notify the Company and/or the settlement company in order to prevent errors and to be certain that the correct parcel(s) of Land will appear on any documents to be recorded in connection with this transaction and on the policy of title insurance. File No. 618700AM Page 4 NOTE: Due to current conflicts or potential conflicts between state and federal law, which conflicts may extend to local law, regarding marijuana, if the transaction to be insured involves property which is currently used or is to be used in connection with a marijuana enterprise, including but not limited to the cultivation, storage, distribution, transport, manufacture, or sale of marijuana and/or products containing marijuana, the Company declines to close or insure the transaction, and this Preliminary Title Report shall automatically be considered null and void and of no force and effect. THIS PRELIMINARY TITLE REPORT IS NOT AN ABSTRACT OF TITLE, REPORT OF THE CONDITION OF TITLE, LEGAL OPINION, OPINION OF TITLE, OR OTHER REPRESENTATION OF THE STATUS OF TITLE. THE PROCEDURES USED BY THE COMPANY TO DETERMINE INSURABILITY OF THE TITLE, INCLUDING ANY SEARCH AND EXAMINATION, ARE PROPRIETARY TO THE COMPANY, WERE PERFORMED SOLELY FOR THE BENEFIT OF THE COMPANY, AND CREATE NO EXTRACONTRACTUAL LIABILITY TO ANY PERSON, INCLUDING A PROPOSED INSURED. This report is preliminary to the issuance of a policy of title insurance and shall become null and void unless a policy is issued and the full premium paid. End of Report "Superior Service with Commitment and Respect for Customers and Employees" File No.: 618700AM Page 5 EXHIBIT "A" LEGAL DESCRIPTION The North half of the Southeast quarter of Section 19, Township 15 South, Range 11, East of the Willamette Meridian, Deschutes County, Oregon A Affie'riltle 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 Date: December 28, 2023 Order No. 618702AM Reference: 1511300000100 Sisters, OR 97759 We have enclosed our Report pertaining to order number 618702AM. Thank you for the opportunity to serve you. Your business is appreciated! If you have any questions or need further assistance, please do not hesitate to contact your Title Officer listed below. Sincerely, ?"74 11044 tonya.vejar@amcrititle.com Title Officer NOTICE: Please be aware that, due to the conflict between federal and state laws concerning the legality of the cultivation, distribution, manufacture or sale of marijuana, the Company is not able to close or insure any transaction involving land that is associated with these activities. r AmeriTitle, LLC 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 December 29, 2023 File Number: 618702AM Report No.: 1 Title Officer: Tonya Vejar Email: tonya.vejar@amerititle.com PRELIMINARY TITLE REPORT Property Address: 1511300000100, Sisters, OR 97759 Policy or Policies to be issued: OWNER'S STANDARD COVERAGE Endorsement: OTIRO 110 —No charge Proposed Insured: TBD Liability Premium TBD $200.00 We are prepared to issue ALTA (07/01/21) title insurance policy(ies) of , in the usual form insuring the title to the land described as follows: Legal description attached hereto and made a part hereof marked Exhibit "A" and dated as of 20th day of December, 2023 at 7:30 a.m., title is vested in: Desert Springs Ranch Limited Partnership, an Oregon limited partnership The estate or interest in the land described or referred to in this Preliminary Title Report and covered herein is: FEE SIMPLE File No. 618702AM Pagc 2 Except for the items properly cleared through closing, Scbedule B of the proposed policy or policies will not insure against loss or damage which may arise by reason of the following: GENERAL EXCEPTIONS: 1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the Public Records. 2. Facts, rights, interests or claims which are not shown by the Public Records but which could be ascertained by an inspection of the Land or by making inquiry of persons in possession thereof. 3. Easements, or claims of easement, not shown by the Public Records; reservations or exceptions in patents or in Acts authorizing the issuance thereof; water rights, claims or title to water. 4. Any encroachment (of existing improvements located on the subject Land onto adjoining Land or of existing improvements located on adjoining Land onto the subject Land) encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the subject Land. 5. Any lien, or right to a lien, for services, labor, material, equipment rental, or workers compensation heretofore or hereafter furnFshed, imposed by law and not shown by the Public Records. EXCEPTIONS 1 THROUGH 5 ABOVE APPLY TO STANDARD COVERAGE POLICIES AND MAY BE MODIFIED OR ELIMINATED ON AN EXTENDED COVERAGE POLICY. SPECIAL EXCEPTIONS: Tax Information: Taxes assessed under Code No. 6012 Account No. 130844 Map No. 1511300000100 NOTE: The 2023-2024 Taxes: $122.23, are Paid 6. Taxes deferred, as disclosed by the tax roll, the premises herein described have been zoned or classified for farm use. At any time that said Land is disqualified for such use the property will be subject to additional taxes or penalties and interest. 7. Regulations, including levies, assessments, water and irrigation rights and easements for ditches and canals of Three Sisters Irrigation District. (No inquiry has been made) Order for the Creation of a Subdistrict, including the terms and provisions thereof, Recorded: February 8, 2022 Instrument No.: 2002-07771 8. Right, title and interest of the public in and to those portions of the Land lying within roads, streets or highways. 9. Terms, provisions and conditions, including but not limited to maintenance provisions, contained in appurtenant easement, Recorded: January 11, 1973 Instrument No.: 191-736 File No. 618702AM Page 3 Amended by Addendum to Easement, including the terms and provisions thereof, Recorded: October 16, 2020 Instrument No.: 2020-54861 10. Covenants, conditions and restrictions, but omitting any covenant or restriction based on race, color, religion, sex, sexual orientation, disability, handicap, familial status, marital status, ancestry, national origin or source of income, as set forth in applicable state or federal laws, except to the extent that said covenant or restriction is permitted by applicable law. Recorded: December 6, 1972 Instrument No.: 190-772 Amended by instrument, Recorded: September 22, 1989 Instrument No.: 192-2013 Amended by instrument, Recorded: June 2, 2006 Instrument No.: 2006-38491 It. Pipeline Easement Agreement, including the terms and provisions thereof, Recorded: June 17, 2004 Instrument No.: 2004-35594 12. Driveway and Utility Easement, including the terms and provisions thereof, Recorded: June 7, 2006 Instrument No.: 2006-39315 13. Driveway and Utility Easement, including the terms and provisions thereof, Recorded: June 7, 2006 Instrument No.: 2006-39316 14. Pipeline Easement, including the terns and provisions thereof, Recorded: November 20, 2009 Instrument No.: 2009-49351 15. Pipeline Easement-2018 Modifications, including the terms and provisions thereof, Recorded: February 27, 2018 Instrument No.: 2018-07798 16. Declaration and Grant of Easement, including the terms and provisions thereof, Recorded: August 11, 2022 Instrument No.: 2022-30886 17. Rights of tenants under existing leases or tenancies. INFORMATIONAL NOTES: NOTE: In the event of insuring the said Land herein, as the Company will require the following: The recording in the Deschutes County Deed Records of certified copies of the decree of final distribution and order discharging the personal representative from the probate proceedings in the Circuit Court for Multnomah County, Oregon, in the matter of the Estate of Donald Vetterlein. The Company will require the following documents for review prior to the issuance of any title assurance predicated upon a conveyance or encumbrance from: Name: Desert Springs Ranch, an Oregon general partnership (a) A complete copy of the partnership agreement and all amendments thereto File No. 613702AM Page 4 (b) If less than all partners are executing documents, furnish evidence of the signing partners' authority, unless the authority is granted in the above referenced agreements. The Company reserves the right to add additional items or make further requirements after review of the requested documentation. NOTE: Any map or sketch enclosed as an attachment herewith is furnished for information purposes only to assist in property location with reference to streets and other parcels. No representation is made as to accuracy and the company assumes no liability for any loss occurring by reason of reliance thereon. NOTE: Your application for title insurance was placed by reference to only a street address or tax identification number. Based on our records, we believe that the legal description in this report covers the parcel(s) of Land that you requested. If the legal description is incorrect, the parties to the transaction must notify the Company and/or the settlement company in order to prevent errors and to be certain that the correct parcel(s) of Land will appear on any documents to be recorded in connection with this transaction and on the policy of title insurance. NOTE: Due to current conflicts or potential conflicts between state and federal law, which conflicts may extend to local law, regarding marijuana, if the transaction to be insured involves property which is currently used or is to be used in connection with a marijuana enterprise, including but not limited to the cultivation, storage, distribution, transport, manufacture, or sale of marijuana and/or products containing marijuana, the Company declines to close or insure the transaction, and this Preliminary Title Report shall automatically be considered null and void and of no force and effect. THIS PRELIMINARY TITLE REPORT IS NOT AN ABSTRACT OF TITLE, REPORT OF THE CONDITION OF TITLE, LEGAL OPINION, OPINION OF TITLE, OR OTHER REPRESENTATION OF THE STATUS OF TITLE. THE PROCEDURES USED BY THE COMPANY TO DETERMINE INSURABILITY OF THE TITLE, INCLUDING ANY SEARCH AND EXAMINATION, ARE PROPRIETARY TO THE COMPANY, WERE PERFORMED SOLELY FOR THE BENEFIT OF THE COMPANY, AND CREATE NO EXTRACONTRACTUAL LIABILITY TO ANY PERSON, INCLUDING A PROPOSED INSURED. This report is preliminary to the issuance of a policy of title insurance and shall become null and void unless a policy is issued and the full premium paid. End of Report "Superior Service with Commitment and Respect for Customers and Employees" File No.: 618702AM Page 5 EXHIBIT " A " LEGAL DESCRIPTION That portion of Section 30, Township 15 South, Range 11, East of the Willamette Meridian, Deschutes County, Oregon, described as follows: The North half of the Northeast quarter and that portion of the Northeast quarter of the Northwest quarter described as follows: Beginning at the North Quarter corner; thence South 89°04'45" West 724.36 feet; thence South 40°5l'02" East 1123.39 feet; thence North 0°42'02" West 861.46 feet to the True Point of Beginning 201 200 \ 100 30 1952 AG 4040AG \ 1956 AC Y S 6 I s 1!]B PUBLIC WAY 1J `9iZ30160389 083AC _ — -- —— (' ,J ---- — 300 u I 'meeja 302 303 �a" 2120AC 2000 AC 304 '512 AC !2�049 I 12e. 30 0w SEE MAP 1511 30C �sw I 30 29 "JJIR / 110 700 800 500 \,p�ll9E9 10?2 AG 2 W ORd AC 9g4 AC q 400 10 O6 AC PARCEL2 � A' PT PARCEL 1 e� 5620J i8 i0'� 9033) 701 �> 1 ` l aibt��n 95u AC � GtJ 36 iii � �I \.� 602i6 401 660 11 g� 966 AC� ( l� )PARCELI PT \PT 702 PARCEL I -I R PA/RCEL2 c}) £ h — — ° 902 901 1201 11301 u.9a TC7S000 OEOE ESTATES DRIVE ,100G 9l5 J9'f5 1coo 1200 900 522Ac �lm 1� r7 "/=/7- I THIS MAP IS FURNISHED AS AN ACCOMMODATION STRICTLYFOR THE PURPOSES OF GENERALLY LOCATING 1511300000100 THE LAND. IT DOES NOT REPRESENT A AmenTitleSISters, OR 97759 SURVEY OF THE LAND OR IMPLY ANY REPRESENTATIONS AS TO THE SIZE, AREA OR ANY OTHER FACTS RELATED TO THE LAND SHOWN THEREOF A re'r ilt I e 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 Date: December 29, 2023 Order No. 618704AM Reference: 1511300000300 Sisters, OR 97759 We have enclosed our Report pertaining to order number 618704AM. Thank you for the opportunity to serve you. Your business is appreciated! If you have any questions or need further assistance, please do not hesitate to contact your Title Officer listed below. Sincerely, ?"74 'Ve#s tonya.vejar@amerititle.com Title Officer NOTICE: Please be aware that, due to the conflict between federal and state laws concerning the legality of the cultivation, distribution, manufacture or sale of marijuana, the Company is not able to close or insure any transaction involving land that is associated with these activities. r AmeriTitle, LLC 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 December 29, 2023 File Number: 618704AM Report No.: 1 Title Officer: Tonya Vejar Email: tonya.vejar@amerititle.com PRELIMINARY TITLE REPORT Property Address: 1511300000300, Sisters, OR 97759 Policy or Policies to be issued: OWNER'S STANDARD COVERAGE Endorsement: OTIRO 110 —No charge Proposed Insured: TBD Liability Premium TBD $200.00 We are prepared to issue ALTA (07/01/21) title insurance policy(ies) of , in the usual form insuring the title to the land described as follows: Legal description attached hereto and made a part hereof marked Exhibit "A" and dated as of 20th day of December, 2023 at 7:30 a.m., title is vested in: Desert Springs Ranch Limited Partnership, an Oregon limited partnership The estate or interest in the land described or referred to in this Preliminary Title Report and covered herein is: FEE SIMPLE File No. 618704AM Page 2 Except for the items properly cleared through closing, Schedule B of the proposed policy or policies will not insure against loss or damage which may arise by reason of the following: GENERAL EXCEPTIONS: 1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the Public Records. 2. Facts, rights, interests or claims which are not shown by the Public Records but which could be ascertained by an inspection of the Land or by making inquiry of persons in possession thereof. 3. Easements, or claims of easement, not shown by the Public Records; reservations or exceptions in patents or in Acts authorizing the issuance thereof; water rights, claims or title to water. 4. Any encroachment (of existing improvements located on the subject Land onto adjoining Land or of existing improvements located on adjoining Land onto the subject Land) encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the subject Land. 5. Any lien, or right to a lien, for services, labor, material, equipment rental, or workers compensation heretofore or hereafter furnished, imposed by law and not shown by the Public Records. EXCEPTIONS 1 THROUGH 5 ABOVE APPLY TO STANDARD COVERAGE POLICIES AND MAY BE MODIFIED OR ELIMINATED ON AN EXTENDED COVERAGE POLICY. SPECIAL EXCEPTIONS: Tax Information: Taxes assessed under Code No. 6012 Account No. 130842 Map No. 1511300000300 NOTE: The 2023-2024 Taxes: $91.31, are Paid 6. Taxes deferred, as disclosed by the tax roll, the premises herein described have been zoned or classified for farm use. At any time that said Land is disqualified for such use the property will be subject to additional taxes or penalties and interest. 7. Regulations, including levies, assessments, water and irrigation rights and easements for ditches and canals of Three Sisters Irrigation District. (No inquiry has been made) Order for the Creation of a Subdistrict, including the terms and provisions thereof, Recorded: February 8, 2022 Instrument No.: 2002-07771 8. Right, title and interest of the public in and to those portions of the Land lying within roads, streets or highways. 9. Covenants, conditions and restrictions, but omitting any covenant or restriction based on race, color, religion, sex, sexual orientation, disability, handicap, familial status, marital status, ancestry, national origin or source of income, as set forth in applicable state or federal laws, except to the extent that said covenant or restriction is permitted by applicable law. Recorded: December 6, 1972 Instrument No.: 190-772 File No. 618704AM Page 3 Amended by instrument, Recorded: September 22, 1989 Instrument No.: 192-2013 Amended by instrument, Recorded: June 2, 2006 Instrument No.: 2006-38491 10. Pipeline Easement Agreement, including the terms and provisions thereof, Recorded: June 17, 2004 Instrument No.: 2004-35594 It. Driveway and Utility Easement, including the terms and provisions thereof, Recorded: June 7, 2006 Instrument No.: 2006-39315 12. Driveway and Utility Easement, including the terms and provisions thereof, Recorded: June 7, 2006 Instrument No.: 2006-39316 13, Pipeline Easement, including the terms and provisions thereof, Recorded: November 20, 2009 Instrument No.: 2009-49351 14. Pipeline Easement-2018 Modifications, including the terms and provisions thereof, Recorded: February 27, 2018 Instrument No.: 2018-07798 15. Declaration and Grant of Easement, including the terms and provisions thereof, Recorded: August 11, 2022 Instrument No.: 2022-30886 16. Rights of tenants under existing leases or tenancies. INFORMATIONAL NOTES: NOTE: In the event of insuring the said Land herein, as the Company will require the following: The recording in the Deschutes County Deed Records of certified copies of the decree of final distribution and order discharging the personal representative from the probate proceedings in the Circuit Court for Multnomah County, Oregon, in the matter of the Estate of Donald Vetterlein. The Company will require the following documents for review prior to the issuance of any title assurance predicated upon a conveyance or encumbrance from: Name: Desert Springs Ranch, an Oregon general partnership (a) A complete copy of the partnership agreement and all amendments thereto (b) If less than all partners are executing documents, furnish evidence of the signing partners' authority, unless the authority is granted in the above referenced agreements. The Company reserves the right to add additional items or make further requirements after review of the requested documentation. NOTE: Any map or sketch enclosed as an attachment herewith is furnished for information purposes only to assist in property location with reference to streets and other parcels. No representation is made as to accuracy and the company assumes no liability for any loss occurring by reason of reliance thereon. File No. 618704AM Page 4 NOTE: Your application for title insurance was placed by reference to only a street address or tax identification number. Based on our records, we believe that the legal description in this report covers the parcel(s) of Land that you requested. If the legal description is incorrect, the parties to the transaction must notify the Company and/or the settlement company in order to prevent errors and to be certain that the correct parcel(s) of Land will appear on any documents to be recorded in connection with this transaction and on the policy of title insurance. NOTE: Due to current conflicts or potential conflicts between state and federal law, which conflicts may extend to local law, regarding marijuana, if the transaction to be insured involves property which is currently used or is to be used in connection with a marijuana enterprise, including but not limited to the cultivation, storage, distribution, transport, manufacture, or sale of marijuana and/or products containing marijuana, the Company declines to close or insure the transaction, and this Preliminary Title Report shall automatically be considered null and void and of no force and effect. THIS PRELIMINARY TITLE REPORT IS NOT AN ABSTRACT OF TITLE, REPORT OF THE CONDITION OF TITLE, LEGAL OPINION, OPINION OF TITLE, OR OTHER REPRESENTATION OF THE STATUS OF TITLE. THE PROCEDURES USED BY THE COMPANY TO DETERMINE INSURABILITY OF THE TITLE, INCLUDING ANY SEARCH AND EXAMINATION, ARE PROPRIETARY TO THE COMPANY, WERE PERFORMED SOLELY FOR THE BENEFIT OF THE COMPANY, AND CREATE NO EXTRACONTRACTUAL LIABILITY TO ANY PERSON, INCLUDING A PROPOSED INSURED. This report is preliminary to the issuance of a policy of title insurance and shall become null and void unless a policy is issued and the full premium paid. End of Report "Superior Service with Commitment and Respect for Customers and Employees" File No.: 618704AM Page 5 LEGAL DESCRIPTION The South half of the Northeast of Section 30, Township 15 South, Range 11, East of the Willamette Meridian, Deschutes County, Oregon � I 1I I I I \� 100 I I 29 30 t952AC ao 40AC 30 1176J3 m 1955 AC p K Q504 a I 2PUBLI l WAY '9+ss 301 as MAI g,--____-____-3--_______ 476.71 Y95/ -�aqi W]fJ "Oy s 302 I11a999) +___, 3 303 a' 20.00 AC yey 23200 AC 304 2512 AC • - 1+1tm 8 ' 6-12 I z� eo3ro �r7e.s \ 19.76 700 00 1012 AC 6'207 600 / 500 \ �Q »89 • / 131112 981 AC \ 400 984AC �\ PARCEL rr� 1Pi6 701 .161 959 AC 962sa 50.3311— PT PARCEL 1 1 40/))) pi 9.6 Al 601 384 AC jC � PT 1 •�� 702 - PARCEL 1 PARCEL 1- t; PT PARCEL 2� a, s �4r SEE MAP al5a �� fiv091 p (�SSfl1 6 90 $- — — — -.- _.._ --- — � — ' Ea9G1 - TDE6 1511 30C 902 901 1100 1201 1301 CASCADE ESTATES DRIVE K 460 AC � � � 1500 6N u+ 1302 1300 ?p •-7935 7935 900 10 ,0o C 1200 30 30 29 HARRINGTON LOOP ROAD av I I �. 777iT/'iT THIS MAP IS FURNISHED AS AN ACCOMMODATION STRICTLYFORTHE PURPOSES OF GENERALLY LOCATING A, A AmenREPRESENTATIONS Title 1511300000300 S1sters, OR 97759 THE LAND. IT DOES NOT REPRESENT A SURVEY OF THE LAND OR IMPLY ANY AS TO THE SIZE, AREA OR ANY OTHER FACTS RELATED TO THE LAND SHOWN THEREOF A A m' e'r iTt I e 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 FSBO Your Reference No. STATUS OF RECORD TITLE January 3, 2024 Title Number: 618698AM Title Officer: Carrie A Stewart Fee: $200.00 We have searched the status of record title as to the following described property: Parcel 2 of Partition Plat 2009-18 as recorded April 27, 2009 in Cabinet 3 Page(s) 712, Deschutes County, Oregon Vestee• Robert Dortignacq and Deborah A Parsons as Tenants by the Entirety and dated as of December 20, 2023 at 7:30 a.m. Said property is subject to the following on record matters: Taxes assessed under Code No. 6012 Account No. 264747 Map No. 151119C000100 NOTE: The 2023-2024 Taxes: $3,348.94, are Paid 1. Regulations, including levies, assessments, water and irrigation rights and easements for ditches and canals of Three Sisters Irrigation District. 2. Taxes deferred, as disclosed by the tax roll, the premises herein described have been zoned or classified for wildlife habitat conservation. At any time that said Land is disqualified for such use the property will be subject to additional taxes or penalties and interest. 3. Covenants, conditions and restrictions, but omitting any covenant or restriction based on race, color, religion, sex, sexual orientation, disability, handicap, familial status, marital status, ancestry, national origin or source of income, as set forth in applicable state or federal laws, except to the extent that said covenant or restriction is permitted by applicable law. Recorded: December 6, 1972 Instrument No.: 190-772 Amended by instrument, Recorded: June 2, 2006 Instrument No.: 2006-38491 4. Easement as disclosed in document, Recorded: May 26, 1987 Instrument No.: 146-91 Order No. 618698AM Page 2 5. An easement including the terrris and provisions thereof, affecting the portion of said Land and for the purposes stated therein as resen!ed in instrument: Recorded: January 11, 1973 Instrument No.: 191-736 Amended by instrument, Recorded: October 16, 2020 Instrument No.:2020-54861 6. Squaw Creek Irrigation Distric Order, including the terms and provisions thereof, Recorded: February 8, 2002 Instrument No.: 2002-07771 7. Farm and Forest Management Easement, including the terms and provisions thereof, Recorded: December 29, 2008 Instrument No.: 2008-50214 8. Easement as shown on the Partition Plat No. 2009-18. 9. An easement including the terms and provisions thereof, affecting the portion of said Land and for the purposes stated therein as set forth in instrument: Granted To: Central Electric Cooperative, Inc. Recorded: April 16, 2010 Instrument No.: 2010-15259 10. A Deed of Trust, including the terns and provisions thereof, to secure the amount noted below and other amounts secured thereunder, if any: Amount: $499,500.00 Trustor/Grantor: Robert D. Rastovich and Colleen Rastovich, as Tenants by the Entirety Trustee: Western Title & Escrow Company Beneficiary: Mortgage Electronic Registration Systems, Inc. (MERS), solely as nominee for Bank of England Dated: October 23, 2020 Recorded: October 26, 2020 Instrument No.: 2020-56911 NOTE: Any map or sketch enclosed as an attachment herewith is furnished for information purposes only to assist in property location with reference to streets and other parcels. No representation is made as to accuracy and the company assumes no liability for any loss occurring by reason of reliance thereon. THIS IS NOT A TITLE REPORT, A COMMITMENT TO ISSUE TITLE INSURANCE OR A GUARANTEE OF ANY KIND. No liability is assumed with this report. The fee charged for this service does not include supplemental reports or other services. Further dissemination of the information in this report in a form purporting to insure title to the herein described land is prohibited by law. "Superior Service with Commitment and Respect for Customers and Employees" Ameffitle, LLC Desert Springs Ranch Limited Partnership 5051 SW Barnes Rd Portland, OR 97221 Please Remit Payment To: AmeriTitle, LLC Attn: Accounts Receivable 15 NW Oregon Ave„ Ste. 1 Bend, OR 97703 (541) 330-8140 PLEASE NOTE CHANGE OF REMITTANCE ADDRESS Invoice Date: 01 /03/2024 Number: 238289 Property Address: 67700 Cloverdale Road Sisters, OR 97759 File Number Transactee Client's File # Class/Description Memo 618698AM Dortignacq, Robert Amount Non -Insured Title Report Non -Insured Title Report �izuu.uu Total $200.00 Total Due $200.00 Buyer (Borrower) - Robert Dortignacq and Deborah A Parsons Seller (if any) - Loan Amount (if any) - Sales Price (if any) - A Am'e'rffitle 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 Date: January 5, 2024 Order No. 618696AM Reference: 67708 Cloverdale Rd Sisters, OR 97759 We have enclosed our Report pertaining to order number 618696AM. Thank you for the opportunity to serve you. Your business is appreciated! If you have any questions or need further assistance, please do not hesitate to contact your Title Officer listed below. Sincerely, mV4 _Ve#s tonya.vejar@amerititle.com Title Officer NOTICE: Please be aware that, due to the conflict between federal and state laws concerning the legality of the cultivation, distribution, manufacture or sale of marijuana, the Company is not able to close or insure any transaction involving land that is associated with these activities. MaMar a AmeriTitle, LLC 15 Oregon Ave., Bend, OR 97703 PHONE (541)389-7711 FAX (541)389-0506 January 5, 2024 File Number: 618696AM Report No.: 1 Title Officer: Tonya Vejar Email: tonya.vejar@amerititle.com PRELIMINARY TITLE REPORT Property Address: 67708 Cloverdale Rd, Sisters, OR 97759 Policy or Policies to be issued: OWNER'S STANDARD COVERAGE Endorsement: OTIRO 110 —No charge Proposed Insured: TBD Liability Premium TBD $0.00 We are prepared to issue ALTA (07/01/21) title insurance policy(ies) of, in the usual form insuring the title to the land described as follows: Legal description attached hereto and made a part hereof marked Exhibit "A" and dated as of 20th day of December, 2023 at 7:30 a.m., title is vested in: Sarah Morton The estate or interest in the land described or referred to in this Preliminary Title Report and covered herein is: FEE SIMPLE File No. 619696AM Page 2 Except for the items properly cleared through closing, Schedule B of the proposed policy or policies will not insure against loss or damage which may arise by reason of the following: GENERAL EXCEPTIONS: 1. Taxes or assessments which are not shown as existing liens by the records of any taxing authority that levies taxes or assessments on real property or by the Public Records; proceedings by a public agency which may result in taxes or assessments, or notices of such proceedings, whether or not shown by the records of such agency or by the Public Records. 2. Facts, rights, interests or claims which are not shown by the Public Records but which could be ascertained by an inspection of the Land or by making inquiry of persons in possession thereof. 3. Easements, or claims of easement, not shown by the Public Records; reservations or exceptions in patents or in Acts authorizing the issuance thereof, water rights, claims or title to water. 4. Any encroachment (of existing improvements located on the subject Land onto adjoining Land or of existing improvements located on adjoining Land onto the subject Land) encumbrance, violation, variation, or adverse circumstance affecting the Title that would be disclosed by an accurate and complete land survey of the subject Land. 5. Any lien, or right to a lien, for services, labor, material, equipment rental, or workers compensation heretofore or hereafter furnished, imposed by law and not shown by the Public Records. EXCEPTIONS 1 THROUGH 5 ABOVE APPLY TO STANDARD COVERAGE POLICIES AND MAY BE MODIFIED OR ELIMINATED ON AN EXTENDED COVERAGE POLICY. SPECIAL EXCEPTIONS: 6. Taxes assessed under Code No. 6012 Account No. 133965 Map No. 151119C000200 The 2023-2024 Taxes: $6,964.32 Balance Due: $2,321.44, plus interest, unpaid. Regulations, including levies, assessments, water and irrigation rights and easements for ditches and canals of Three Sisters Irrigation District Squaw Creek Irrigation District -Order for the Creation of a Subdistrict, including the terms and provisions thereof, Recorded: February 8, 2002 Instrument No.: 2002-07771 8. Right, title and interest of the public in and to those portions of the Land lying within roads, streets or highways. 9. Ingress -Egress Easement as shown on the Partition Plat No. 2009-18. 10. Covenants, conditions and restrictions, but omitting any covenant or restriction based on race, color, religion, sex, sexual orientation, disability, handicap, familial status, marital status, ancestry, national origin or source of income, as set forth in applicable state or federal laws, except to the extent that said covenant or restriction is permitted by applicable law. Recorded: December 6, 1972 Instrument No.: 190/772 File No. 618696AM Page 3 Modification(s) of said covenants, conditions and restrictions Recorded: June 2, 2006 Instrument No: 2006-38491 11. An easement including the terms and provisions thereof, affecting the portion of said Land and for the purposes stated therein as set forth in instrument: Granted To: Donald H. Vetterlein Recorded: January 11, 1973 Instrument No.: 191/736 Addendum to Easement, including the terms and provisions thereof, Recorded: October 16, 2020 Instrument No.: 2020-54861 12. Farm and Forest Management Easement -Conditional Use, including the terms and provisions thereof, Recorded: December 29, 2008 Instrument No.: 2008-50214 13. Pipeline Easement, including the terms and provisions thereof, Recorded: November 20, 2009 Instrument No.: 2009-49351 14. Pipeline Easement-2018 Modifications, including the terms and provisions thereof, Recorded: February 27, 2018 Instrument No.: 2018-07798 INFORMATIONAL NOTES: NOTE: Any snap or sketch enclosed as an attachment herewith is furnished for information purposes only to assist in property location with reference to streets and other parcels. No representation is made as to accuracy and the company assumes no liability for any loss occurring by reason of reliance thereon. NOTE: Your application for title insurance was placed by reference to only a street address or tax identification number. Based on our records, we believe that the legal description in this report covers the parcel(s) of Land that you requested. If the legal description is incorrect, the parties to the transaction must notify the Company and/or the settlement company in order to prevent errors and to be certain that the correct parcel(s) of Land will appear on any documents to be recorded in connection with this transaction and on the policy of title insurance. NOTE: Due to current conflicts or potential conflicts between state and federal law, which conflicts may extend to local law, regarding marijuana, if the transaction to be insured involves property which is currently used or is to be used in connection with a marijuana enterprise, including but not limited to the cultivation, storage, distribution, transport, manufacture, or sale of marijuana and/or products containing marijuana, the Company declines to close or insure the transaction, and this Preliminary Title Report shall automatically be considered null and void and of no force and effect. THIS PRELIMINARY TITLE REPORT IS NOT AN ABSTRACT OF TITLE, REPORT OF THE CONDITION OF TITLE, LEGAL OPINION, OPINION OF TITLE, OR OTHER REPRESENTATION OF THE STATUS OF TITLE. THE PROCEDURES USED BY THE COMPANY TO DETERMINE INSURABILITY OF THE TITLE, INCLUDING ANY SEARCH AND EXAMINATION, ARE PROPRIETARY TO THE COMPANY, WERE PERFORMED SOLELY FOR THE BENEFIT OF THE COMPANY, AND CREATE NO EXTRACONTRACTUAL LIABILITY TO ANY PERSON, INCLUDING A PROPOSED INSURED. File No. 618696AM Page 4 This report is preliminary to the issuance of a policy of title insurance and shall become null and void unless a policy is issued and the full premium paid. End of Report "Superior Service with Commitment and Respect for Customers and Employees" File No.: 618696AM Page 5 EXHIBIT "A" LEGAL DESCRIPTION Parcel 1, Partition Plat No. 2009-18, recorded April 27, 2009, in Partition Plat Cabinet 3, Page 712, Records of Deschutes County, Oregon FINDINGS AND DECISION FILE NUMBER: 247-23-000819-RD SUBJECT PROPERTY/ OWNER/APPLICANT: Mailing Name: DESERT SPRINGS RANCH LIMITED PARTNERSHIP Map and Taxlot: 1511000004001 Account: 133967 Situs Address: **NO SITUS ADDRESS** Mailing Name: MORTON, SARAH Map and Taxlot: 151119C000200 Account: 133965 Situs Address: 67708 CLOVERDALE RD, SISTERS, OR 97759 Mailing Name: DORTIGNACQ, ROBERT & PARSONS, DEBORAH A Map and Taxlot: 151119C000100 Account: 264747 Situs Address: 67700 CLOVERDALE RD, SISTERS, OR 97759 Mailing Name: DESERT SPRINGS RANCH LIMITED PARTNERSHIP Map and Taxlot: 1511300000100 Account: 130844 Situs Address: **NO SITUS ADDRESS** Mailing Name: DESERT SPRINGS RANCH LIMITED PARTNERSHIP Map and Taxlot: 1511000004002 Account: 133966 Situs Address: **NO SITUS ADDRESS** APPLICANT'S ATTORNEY: Myles Conway Law PC REQUEST: The applicant requests approval to dedicate a 60-foot right-of-way across multiple tax lots noted above in the Exclusive Farm Use Zone (EFU). The proposed right-of-way will extend east from Cloverdale Road before turning south to terminate at the southern end of Tax Lot 100, The road dedication does not propose road construction at this time STAFF CONTACT: Haleigh King, Associate Planner 1 1 7 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005 A�N(541) 388-6575 @ cdd@deschutes.org @ www.deschutes.org/cd Phone: 541-383-6710 Email: Haieigh kingPdeschutes.org RECORD: Record items can be viewed and downloaded from: www.buildingpermits.oregon.gov 1. APPLICABLE CRITERIA Deschutes County Code (DCC) Title 17, Subdivision and Partition Ordinance Chapter 17.52, Road Dedications Title 18, Deschutes County Zoning Ordinance: Chapter 18.16, Exclusive Farm Use Zones (EFU) Chapter 18.113, Destination Resorts Zone (DR) Chapter 18.116, Supplementary Provisions Chapter 18.128, Conditional Use Title 22, Deschutes County Development Procedures Ordinance II. BASIC FINDINGS LOT OF RECORD: The five tax lots ("Subject Property") included in this application are all separate legal lots of record. Their legal lot status is summarized in the table below: Map and Tax Lot Property Owner Zone Combining Zone Lot of Record 1511000004001 Desert Springs Ranch EFU DR County Land Use File No. 247-22-000134-LR Limited Partnership 1511300000100 Desert Springs Ranch EFU DR County Land Use File No. 247-22-000132-LR Limited Partnership 1511000004002 Desert Springs Ranch EFU DR County Land Use File No. 247-22-000135-LR Limited Partnership 151119C000200 MORTON, SARAH EFU None Parcel 2 of Partition Plat 2009-198 DORTIGNACQ, ROBERT 151119C000100 & PARSONS, DEBORAH EFU None Parcel 2 of Partition Plat 2009-18 A SITE DESCRIPTION: The applicant provided the following site description in their narrative: The Morton Property and the Dortignacq/Parsons Property are each developed with residential dwellings and are utilized for agricultural purposes. The two Desert Springs Properties (Desert Springs TL 4001 and Desert Springs TL 100) are undeveloped and are part of a larger approximately 1,100-acre agricultural ranch property owned and operated by the Vetterlein family. An existing and long utilized access roadway lies within the proposed dedication area on the Morton Property, the Dortignacq/Parsons Property and Desert Spring TL 4001. The remainder of the proposed dedication areas is vegetated with juniper trees, sagebrush and native grasses. 247-23-000819-RD Staff agrees with this depiction of the subject property. BACKGROUND: The applicant provided the following background narrative in their application materials: The applicant owns and controls the approximately 1,100 acre "Desert Springs Ranch" that includes two of the lots that are subject to this application. The applicant currently has a land use application pending with Deschutes County for the creation of a non -farm parcel and dwelling on tax lot 4001, Assessor's Map 15-11-00 (County Files 247-22-000372-MP and 247- 22-000373-CU). In connection with said applications, County planning has required the applicant to extend a public right-of-way connection to the adjoining parcels owned by the Desert Springs Limited Partnership (per DCC 17.36.080 Future Extension of Streets). The applicant submits this application to extend the public right-of-way in partial fulfillment of the requirements of DCC 17.36.080. The proposed Road Dedication is depicted in Figure 1, below. -23-000819-RD {'age 3 of 24 Figure I Proposed Road Dedication PROPOSED ROAD DEDICATION LOCATED IN PORTIONS OF THE S1/2 OF SECTION 19 AND THE N1/2 N1/2OF SECTION 30, TOWNSHIP 15 SOUTH, RANGE 11 EAST, WILLAMETTE MERIDIAN, DESCHUTES COUNTY, OREGON j TAX LOT o TAX LOT TAX LOT 15-11.19C0-00200 15-11-19CO.00100 15-11-0000.04002 — 50' 03 4 w �¢ oLL a LL n 0O Q j CLOVERDALE ROAD a = o (EXISTING 60' RIGHT-OF-WAY) ¢ ¢ o ,yam r%a� 4001 15-11- D00 a PROPOSED 60' RIGHT-OF-WAY DEDICATION TAX LOT 15-11-3000-00201 TAX LOT 15.11-3000-00100 TAX LOT 15-11-3000-00200 TAX LOT 15-11-3000-00099 TAX LOT 15-11.3000-00300 REGISTERED PREPARED BY: PROFESSION N IM33 LAND SURV O GON Munson &Associates H 11, 014 MU PHER R. MUNSON cwn enslnees i land ..—Y-- SCALE: 1"= 500' . ?NEWS: 945 NORTHEAST IITH STREET DATE: 11/28/2023 80540PLS BEND, OREGON 97701 W.OA 21-019 12/3112024 REVIEW PERIOD: The subject application was submitted on December 12, 2023. The application was deemed incomplete and an incomplete letter was mailed to the property owner on January 11, 2024. The applicant provided a response to the incomplete letter on January 22, 2024. The application was subsequently deemed complete on January 22, 2024. This is the date the application was deemed complete and accepted for review. Per Deschutes County Code (DCC) Chapter 17.52.090(B), staff calculates the 120t" day on which the County must take final action on this application as May 21, 2024. SURROUNDING LAND USES: Immediately surrounding properties to the north, west, east, and south are all EFU-zoned lots containing a mix of irrigated and open pasture and crop fields as well as rural residential uses. The Forked Horn Estates residential subdivision, zoned Multiple Use Agriculture -10 (MUA10) lies farther north with lots developed with single-family dwellings. SOILS: According to the Natural Resources Conservation Service (NRCS) maps of the area, there are at least three soil units mapped within the boundaries of the proposed right-of-way. See Figures 2 to 5, below: 247-23=000819-R© Page 5 of 24 Figure 3 - NRCS Soil Map - Tax Lot 200 247-23-000819-RD Page 6 of 24 85A Lundgren sandy loam, 0 to 3 percent slopes: The agricultural capability rating for this soil is 6s for nonirrigated and no rating for irrigated land. This soil is not considered high value farmland when irrigated. 61 C Henkle-Fry ear -Lava flows complex 0 to 15 percent slopes. The agricultural capability rating for this soil ranges from 6e to 8 when nonirrigated and 4e to 7e when irrigated. The subclass rating differs based on which soil unit is present. This soil is not considered high value farmland when irrigated. 141 C Stu kel Deschutes -Rock outcry complex 0 to 15 percent slopes. The agricultural capability rating for this soil ranges from 6e to 8 when nonirrigated and no rating for irrigated land. The subclass rating differs based on which soil unit is present. This soil is not considered high value farmland when irrigated. PUBLIC AGENCY COMMENTS: The Planning Division mailed the initial notice on December 21, 2023 and mailed a corrected notice on January 2, 2024, to several public agencies and received the following comments: Deschutes County Road Department Quinn Shubert I have reviewed the application materials for the above -referenced file number, proposing the dedication of a public right-of-way to provide access from Cloverdale Rd across Tax Lots 100 and 200 on County Assessor's Map 15-11-1913, Tax Lot 4001 on County Assessor's Map 15-11-00, and Tax Lots 100 on County Assessor's Map 15-11-30. The proposed right of way dedication will provide for public road frontage and connectivity to Tax Lot 4002 on County Assessor's Map 15-11-00 and Tax Lot 100 on County Assessor's Map 15-11-30 to meet requirements under other pending land use applications (File Nos. 247-22-000372-MP and 247-22-000373-CU) for Tax Lot 4001 on County Assessor's Map 15-11-00. In addition to satisfying the aforementioned requirements, the dedication will provide access to Tax Lot 247-23-000819-RD _ Page 7 of 24 100 and 300 on County Assessor's Map 15-11-30. The application materials indicate that no road improvements are planned vjithin the proposed dedication area. Road Department staff conclude that road surface improvement requirements are not warranted until such time as any tract of land abutting or accessed by the proposed right of way dedication is divided under applicable Deschutes County Code (DCC). Deschutes County Road Department requests that approval of the proposed road dedication be subject to the following conditions: • The dedication area shall consists of a 60 ft.-wide strip of land pursuant to DCC 17,48.100 with an alignment generally as depicted in the application materials. • All parties with an ownership interest in the property subject to the road dedication shall execute a dedication deed pursuant to DCC 17.52.090(A). The dedication shall be granted to the public. The dedication deed shall be in a form acceptable to the Deschutes County Road Department pursuant to DCC 17.52.040 and shall include a legal description and exhibit map prepared by a licensed professional land surveyor. • Applicant shall submit the executed dedication deed and a current preliminary title report for the proposed dedication to the Deschutes County Community Development Department pursuant to DCC 17.52.090(A) and (C). Upon final review and approval of the dedication deed by the Road Department, the Community Development Department shall present the dedication deed to the Board of County Commissioners for acceptance pursuant to DCC 17.52.090(B). • Upon acceptance of the dedication deed by the Board of County Commissioners, Applicant shall immediately cause for the recording of the dedication deed in the Official Records at the Deschutes County Clerk's Office pursuant to DCC 17.52.090(D). • Upon recording of the dedication deed, Applicant shall immediately cause for survey and monumentation of the new road right of way by a licensed professional land surveyor in accordance with ORS 209.250 and ORS 368.106. Please let me know if there are any questions regarding these comments. Deschutes County Senior Transportation Planner, Tarik Rawlings Pursuant to DCC 17.52.040, the Notice of Application for the subject Road Dedication has been delivered to the Road Department Director and any forthcoming comments issued on behalf of the Road Department/Road Department Director will address the relevant provisions of DCC 17.52. Based on the submitted application materials, the proposed roadway dedication would provide access to more than three tax lots and, as a result, must be named pursuant to DCC 16.16.020. In addition to any forthcoming Road Department comments, if the applicant wishes to formally name this road, then they would have to file a Road Naming application with the Deschutes County Community Development Department. Thank you for the opportunity to comment and please let me know if there are any questions. 247-23=000819-RD _ Page 8 of 24 Department of State Lands Chr—is'St�v-e—rison Response Page Department of State Lands (DSLJ WNN WN2024-0014 Responsible Jurisdiction suff contact Ardsdictio,11'rype Muffielpality HME-O", skirl:] G',., "I -y LocaD case file # County Activity 1-ocation Township. Range section QQ secoaft I -i:S IT E I S 1,-, rs QH 69 Latiluda Longilude -14 24,13,592 - 121 4(.i2-'� 1 C WetlandlWaterway/Other Water Features T? n,,, 1r1,D'Fn;1V hO W0,11oruh, wal.tea 2y-�,; is 01WIr vT)Wt N,alutw% on flit) r"'r0mv, . Wy Mot ,irtj t,,kjhjr.w.1 In ihfi Suslfl. Rrin-om[ F:R Law bas,-d upoll 2 remiew or tkielland n,12PFJITIP, counly &,*a"i Eiavey and ather ,Wailablf- Tv- e Nalional Wnflands lnvonW,,� shows. wofland, waloRway c'- W'Gr via' w k-Mures all 1ho propefty Applicable Oregon Removat-Fill Permit Requirement(s) A stale p-,rnit is reqwred for 60 cubic. ya,)Js rwrlore of fill Temo,4 or clher ground amerat<,r, in wellands, beWo ordinari high winWr of waterways, w4hin AA hor walery, of thr- slmk,'z.,r bolow highest' rmwsurod lido. Closing Information Page 9 of 24 AddifiDe l CW11"efits ftla` r r,l rle ,IvailnLjlf ofr )tarot l ,� t, .� � .hal Fill *el. ,.. Ine HO)IN nrlAp lads "Af aiT impacts mat nree, 6u =--ublc y- or grealef rnay require a p+!m . Thai is: a prekminxiirls i qki l d or tna ao and is aAwlsory only Trfi f rta+rl tmir the Slat,-- la%v only. Cry cif ik � i 1,:' pr_rrr,is I"ra, N2 requir J, rif C` p Pr K Contact Infor atio17 a t ar peffiitfii'ig, Use rif a sixe .mfled weat: f w?llarld ur aletir&adjrin _ E9 EwoP4ta t tis C l „cfl a• ' F f € L131 wine_ ru-,, l"$. � ' -,, 3 if 4ib1r1 i iP.t1Yn Cocirdif aka- frZ VIE rite r'AiG.[sl'f' The 1 f5 ( "; is;, i•'.' t°a �'i," v a ^�, p %R tY�'.r 4'aw`,4 r � w"R �,,iS "a� t as N ', lrr _ nl b, t "i �i. its t� �l z i Tler aaeri,.eEl rd rr.�,�ol.. ,pim,�3 .i s1r` 4,�Iklnd Fit1h] e¢ hr,ei l.�° Response Date Response by, Response Phones; 60 e7il8_';`'622 The following agencies did not respond to the notice: Deschutes County Assessor, Cloverdale Fire Department, Deschutes County Onsite Wastewater, Deschutes County Property Address Coordinator, Three Sisters Irrigation District. PUBLIC COMMENTS: The Planning Division mailed notice of the application to all property owners within 750 feet of the subject property on December 21, 2023 and mailed a corrected notice on January 2, 2024. The applicant also complied with the posted notice requirements of Section 22.24.030(B) of Title 22. The applicant submitted a Land Use Action Sign Affidavit indicating the applicant posted notice of the land use action on December 21, 2023. Staff received a number of written public comments from the individuals below: • Mary Pike • Judith Villa • Central Oregon Land Watch • Glen Wilson • Greg & Becky Sharp • Michael & Christie Houck In general, the public comments received expressed initial confusion over the proposed road dedication. Many comments were concerned that the subject application was for a 'Destination Resort' and the development impacts associated with such a proposal. Staff was able to clarify with 247-23-00081 g-RD _ _ Page 10 of-24 each individual that the subject application was not for a Destination Resort. The public comments are included in their entirety the application record. Staff finds the public comments do not raise or highlight issues that constitute grounds for denial of the subject road dedication application. 111. FINDINGS & CONCLUSIONS Title 17, Deschutes County Subdivision Ordinance Chapter 17.52. Road Dedications Section 17.52.010. Purpose. The purpose of DCC 17.52.010 is to establish procedures for the dedication of more than minor amounts of road right of way to the public where the dedication will not be reviewed as part of another land use application. Minor amounts of road right of way means rights of way no greater than those required for modernization, traffic safety improvement, maintenance or repair of an existing road or street. DCC 17.52.010 applies to road dedications which occur outside of urban growth boundaries in Deschutes County. DCC 17.52.010 requires that road dedications be reviewed for consistency with the Transportation Policies for new roads or major road modifications of the Comprehensive Plan. FINDING: Staff has reviewed the proposal for consistency with the Transportation Policies for new roads or major road modifications of the Comprehensive Plan in subsequent findings. Section 17 52.030. Application. Any person proposing the dedication of more than minor amounts of road right of way, where the proposed dedication will not be reviewed as part of another land use application, shall submit a written application for a land use permit to the Planning Director. The land use permit application shall include a completed request form, a written burden of proof statement which indicates the proposal complies with the applicable criteria, a map showing the location of the land to be dedicated, a preliminary title report covering the land to be dedicated, and the appropriate filing fee. FINDING: Staff finds the proposed dedication of the roadway constitutes more than a minor amount of road right-of-way. The applicant has submitted a map showing the location of the land to be dedicated, a preliminary title report covering the land to be dedicated, and the appropriate filing fee in support of this application. Section 17 52 050. Approval Criteria. A. Applications for road dedications in zones where Class 1 or 11 road projects, as defined by DCC 18.04.030, are permitted outright shall address the criteria in DCC - - 3 000�1 - page-1-1-of 24 18.116.230. Such applications shall also address any applicable criteria in the zone in which the road dedication is proposed. B. Applications for road dedications in zones where Class I or 11 road projects defined by DCC 18.04.030, or public road or highway projects defined by ORS 215.283(2)(p) through (r) and 215.283(3), are permitted as conditional uses shall address the criteria in DCC 18.116.230 and 18.128.015. Such applications shall also address any applicable criteria in the zone in which the road dedication is proposed. FINDING: The applicant's burden of proof provides the following proposed findings: The proposed right-of-way dedication is permitted as a conditional use under ORS 215.283(3), DCC 18.16.030 and OAR 660-12-0065. Compliance with the requirements of DCC 18.116.230 and 18.128.015 are referenced above. Staff agrees and finds the subject application is a conditional use and must address the criteria in DCC 18.116.230 and 18.128.015. Section 17.52.090. Board Action on Road Dedication. A. Once an application is approved by the Planning Director or Hearings Body, the applicant shall satisfy all conditions of the land use approval prior to submitting a declaration of dedication for final action. The declaration of dedication shall include a legal description of the land to be dedicated. Upon receipt of the declaration of dedication, the Planning Director shall forward the declaration of dedication to the Board for acceptance or rejection. B. Except as otherwise provided under the Deschutes County Code, the Board shall take final action on the road dedication within 120 days after the application is deemed complete. C. Upon the meeting of the Board to take final action on the road dedication, the applicant shall provide the Board with a supplemental or amended report to the preliminary title report submitted with the application. The supplemental or amended report shall show changes in the condition of title of the relevant property from the date of the preliminary title report up to and including the time immediately preceding the Board meeting. D. If the road dedication is accepted by the Board, the declaration of dedication shall be immediately recorded with the County Clerk. FINDING: The applicant will be required to submit a declaration of dedication and legal descriptions for the proposed road dedication, which must be signed by the property owner(s), and include a title report. If the road dedication is accepted by the Board, the declaration of dedication must be recorded with the County Clerk's Office. The declaration of dedication for the proposed road shall be completed and recorded with the County Clerk's Office within 120 days of the application being deemed complete. Staff calculates this day to be May 21, 2024. To ensure compliance, staff has added these actions as Conditions of Approval. 247-23-000819-R© Section 17.52.100. Mall` t i"lance of Dedicated Roads_ Any public road created in conjunction with the dedication of public road right of way under DCC 17.52 shall be designated as a Local Access Road, as defined by ORS 368.001(3), which shall not be maintained by the County unless and until that road right of way is established as a County road, as defined by ORS 368.001(1), by order or resolution of the County governing body as authorized by ORS 368.016(2)(c). FINDING: Any public road created in this proposed road dedication under DCC 17.52 shall be designated as a local access road. Any new local access road will not be maintained by the County unless and until that right-of-way is established as an official County road. Staff will include this requirement as a condition of approval. Title 18 of the Deschutes County Code, County Zoning Chapter 18.16, Exclusive Farm Use Zones (EFU) Section 18 16 030 Conditional Uses Permitted; High Value and Non -High Value Farmland The following uses may be allowed in the Exclusive Farm Use zones on either high value farmland or non -high value farmland subject to applicable provisions of the Comprehensive Plan, DCC 18.16.040 and 18.16.050, and other applicable sections of DCC Title 18. U. Roads, highways and other transportation facilities, and improvements not otherwise allowed under DCC 18.16, if an exception to Goal 3, Agricultural Lands, and to any other applicable goal is first granted under state law. Transportation uses and improvements may be authorized under conditions and standards as set forth in OAR 660-012-0035 and 660-012-0065. FINDING: The applicant's burden of proof provides the following proposed findings: DCC 18.36.080 requires the extension of public rights -of -way in connection with any subdivision or partition in the EFU Zone. As noted above, the applicant seeks to extend a right-of-way connection from Cloverdale Road through the subject properties in connection with pending County land use files 247-22-000372-MP and 247-22-000373-CU. OAR 660-12- 0065 identifies transportation facilities, services and improvements that are permitted on rural lands consistent with Goals 3, 4, 11 and 14 without a goal exception, including low volume public "Access Roads" that provide access to property. The proposed dedication is authorized under OAR 660-12-0065. Staff agrees with the applicant's statement. The proposed road dedication is reviewed as a Conditional Use. Applicable standards are addressed below. Section 18.16.040. Limitations on Conditional Uses 247-23-000819-RD A. Conditional uses permitted by DCC 18.16.030, 18.16.031, and 18.16.033 may be established subject to ORS 215.296, applicable provisions in DCC 18.128, and upon a finding by the Planning Director or Hearings Body that the proposed use: 1. Will not force a significant change in accepted farm or forest practices as defined in ORS 215.203(2)(c) on surrounding lands devoted to farm or forest uses, and 2. Will not significantly increase the cost of accepted farm or forest practices on surrounding lands devoted to farm or forest use, and 3. That the actual site on which the use is to be located is the least suitable for the production of farm crops or livestock. FINDING: The applicant's burden of proof provides the following proposed findings: The applicant owns and controls the approximately 1,100 acre "Desert Springs Ranch" that includes two of the lots that are subject to this application. The applicant currently has a land use application pending with Deschutes County for the creation of a non -farm parcel and dwelling on tax lot 4001, Assessor's Map 15-11-00 (County Files 247-22-000372-MP and 247- 22-000373-CU). In connection with said applications, County planning has required the applicant to extend a public right-of-way connection to the adjoining parcels owned by the Desert Springs Limited Partnership (per DCC 17.36.080 Future Extension of Streets). With this application, Desert Springs seeks to extend the County required public right-of-way dedication along an alignment that has long been utilized as an access corridor. The public dedication of right-of-way along the proposed alignment will minimize impacts on farm and forest practices on the subject and surrounding properties. A significant portion of the proposed dedication area is comprised of Class 7 and 8 soils that are not suitable for agricultural production. In these areas, the proposed dedication area is characterized by rock outcroppings and cannot be utilized for agricultural production. A depiction of the proposed right-of-way dedication area is depicted on Exhibit A submitted herewith. The proposed public dedication of right-of-way area will not have any impact on agricultural use or production on the Morton Property, the Dortignacq/Parsons Property, Desert Springs Ranch and/or any surrounding parcels. The applicant has proposed a right-of-way alignment that facilitates the use of an existing roadway segment located in an area not suitable for the production of farm crops or livestock- as required by this section. The applicant's supplemental burden of proof provides additional narrative below: Based on the criteria set forth above, the Incomplete Letter requests additional information on the soils underlying the proposed roadway dedication area and a more detailed analysis of the alternatives analysis conducted by the applicant in configuring its proposed dedication area. The NRCS soils mapping of the subject properties shows the soils underlying the proposed dedication area are classified as described below. An updated map of the proposed dedication area with the applicable NRCS soil mapping data is also provided for ease of reference. That portion of the dedication area running from Cloverdale Road east across the 247-23-000819-RD _ __ Page 14_of.24 northern boundary of Desert Springs TI. 4001 and the southern boundaries of the Morton Property and the Dortignacq/Parsons Property are mapped as soil type 85A- Lundgren sandy loarn. This soil type is primarily comprised of Lundgren soils which have a soil classification of Class 6s. That portion of the proposed dedication area on Desert Springs TL 4001 contains some areas of irrigation. That portion of the proposed dedication area on the Morton Property and the Dortignacq/Parsons Property is the site of a long existing access roadway (per a recorded easement contemplating public dedication) and does not contain any irrigated acreage. That portion of the dedication area running north to south through Desert Springs TL 4001 is mapped as soil type 61 C- Henkle-Fryrear-Lava Flows complex. This soil type is comprised of 40 percent Henkle soils, 35 percent Fryrear soils, and 15 percent lava flows. Henkle soils are all rated class 7e (no rating for irrigated soil). Fryrear soils are classified as class 6e where non -irrigate and 4e where irrigated. The lava flow areas are all designated as class 8 soils. No portion of the dedication area on this portion of Desert Springs Tax Lot 4001 contains irrigation. That portion of the dedication area running north to south through Desert Springs TL 100 is mapped as soil type 141 C- Stukel-Deschutes-Rock outcrop complex. This soil type is comprised of 40 percent Stukel soils, 25 percent Deschutes and 20 percent rock outcrop. Stukel soils are designated as class 6e. Deschutes soils are class 6e with no rating for irrigated land. Rock outcrop is all class 8. The proposed dedication area through Desert Springs TL 100 will be specifically described to avoid any portion of irrigated ground. As noted above, the proposed dedication area is comprised primarily of soils that are mapped with a capability classification between class 6 and class 8. The only irrigated areas affected by the proposed dedication lie along the northern boundary of Desert Springs TL 4001. This proposed roadway dedication application is submitted in response to comments provided bythe County Planning Department in connection with the applicant's pending land use application for the creation of a non -farm parcel and dwelling on Desert Springs TL 4001 (County Files 247-22-000372-MP and 247-22-000373-CU). In connection with said applications, County planning has required the applicant to extend a public right-of-way connection to the adjoining parcels owned by the Desert Springs Limited Partnership (per DCC 17.36.080 Future Extension of Streets). The applicant has evaluated the very limited available alternatives for extending rights -of -way to all of its adjoining properties to meet the requirements of DCC 17.36.080. With this application, Desert Springs has worked with its neighboring property owners to identify a dedication alignment that will minimize impacts on irrigated land. The proposed dedication area through the Morton Property and the Dortignacq/Parsons Property runs along the alignment of an existing gravel roadway that has long been utilized to provide access to the subject and surrounding properties. This portion of the dedication area is burdened by an existing recorded access easement (recorded as document 2020-54861) that provides for reciprocal access across the easement area and contemplates the public roadway dedication proposed herein. A copy of said easement is submitted with this supplemental narrative. No portion of the existing roadway 247-23-000819-R© _ Page 15 of 24 across the Morton Property and/or the Dortignacq/Parsons Property contains any irrigation or is utilized for agricultural production or livestock grazing. A significant portion of the proposed dedication area is comprised of rock outcrop areas that are not suitable for agricultural production. The public dedication of right-of-way area along the proposed alignment will not impact agricultural use or production on the Morton Property or the Dortignacq/Parsons Property. In sum, the applicant has been required to extend additional public right-of-way to and through the subject properties as a condition of obtaining approval for a non -farm dwelling and partition along Cloverdale Road (County Files 247-22-000372-MP and 247-22-000373- CU). The right-of-way alignment proposed with this application has been configured to utilize an existing easement corridor and to minimize impacts on the irrigated portions of Desert Springs TL 4001. The existing easement access corridor provides sufficient roadway access to all surrounding properties and the applicant does not anticipate constructing further roadway improvements unless and until required by the County. Assuming no expanded roadway improvements are required, the proposed application will have no effect whatsoever on existing agricultural operations within Desert Springs TL 4001. Staff agrees with the applicant's response. Further, staff notes the proposed road dedication application does not require road surface improvements until such time as any tract of land abutting or accessed by the proposed right-of-way is divided under applicable Deschutes County Code regulations. Therefore, no construction or traffic impacts are expected in association with the dedication. Chapter 18.116, Supplementary Provisions Section 18 116 230 Standards for Class I and II Road Proiects Class I and 11 road or street projects shall be reviewed against the applicable Comprehensive Plan Transportation Plan element, shall be consistent with applicable road standards and shall meet the following criteria: A. Compatibility with existing land use and social patterns, including noise generation, safety hazards (e.g. children in a residential area), and zoning. B. Environmental impacts, including hazards imposed to and by wildlife (e.g. migration or water use patterns). C. Retention of scenic quality, including tree preservation. D. Means to improve the safety and function of the facility, including surrounding zoning, access control and terrain modifications. E. In the case of roadways where modification results in a change of traffic types or density, impacts on route safety, route land use patterns, and route nonmotorized/pedestrian traffic. F. Consideration of the potential developmental impact created by the facility. G. Cost effectiveness. FINDING: The applicant's burden of proof provides the following proposed findings: 247-23-000819-RD _ _ _ Page 16 of-24 As noted above, no road or street construction is proposed in connection with the subject application. Rather, the applicant seeks to dedicate an additional right-of-way segment to extend public right-of-way (designated as a "Local Access Road") to additional portions of its larger ranch property. The proposed dedication area is intended to facilitate the eventual division of legal lots within the larger Desert Springs Ranch property. The proposed dedication area is not suitable for agricultural production and will have no impact on agricultural practices on surrounding lands. The dedication of a local access roadway within this area will facilitate access for the land uses permitted within the EFU zone. Any future roadway construction will comply with applicable County roadway standards. The minimal additional traffic created by this proposal will not result in any change in traffic types or density, route safety and/or route land use patterns. Staff agrees with the applicant's response. Further, staff notes the proposed road dedication application does not include the construction of a physical road within the proposed dedication area; therefore, no construction or traffic impacts are expected in association with the dedication. The dedicated area includes a 60-foot right-of-way which is consistent with County standards. Staff notes there is no Landscape Management (LM) or Wildlife Area (WA) or any other overlays affecting the subject property. These overlays help to protect Goal 5 resources. However, as noted, the subject property does not contain any inventoried Goal 5 resources. In regards to potential development impact created by the proposed road dedication, the road dedication will essentially give road frontage to Tax Lot 4002, Tax Lot 300, and Tax Lot 100 (Desert Springs Ranch), where none currently exists as required pursuant to County File No. 247-22-000372- MP, 373-CU. This may allow for these tax lots to be partitioned in the future. It is unclear at this point whether these tax lots would be eligible for a partition. However, future partitions are subject to Title 17 and Title 18 standards and submittal and review of a formal land use application. The County has not received any applications for land divisions involving the above -mentioned tax lots. This road dedication itself does not approve or establish any development. The applicant has submitted a Minor Partition to divide a 157.3-acre property (Map and Tax Lot 15- 11, Tax Lot 4001) within the Exclusive Farm Use (EFU) Zone into two parcels (County File No. 247-22- 000372-MP, 373-CU). Parcel 1 is proposed to be 153.1 acres, and Parcel 2 is proposed to be 4.2 acres. The applicant also requests approval of a conditional use permit for a non -farm (single-family) dwelling on Parcel 2. However, the newly created parcel and the remainder parcel will be accessed via Cloverdale Road and will not require improvement of the proposed road dedication. Lastly, staff note no public funds will be expended for construction or maintenance of this road. Staff has included a condition of approval which requires any road created in this proposed dedication under DCC 17.52 shall be designated as a local access road, which shall not be maintained by the County unless and until that right-of-way is established as a County -maintained road. 7-23-000819-RD _ _ __ Page 17 of-24 Chapter 18.128, Conditional Use Section 18.128.010, Operation. A. A conditional use listed in DCC Title 18 shall be permitted, altered or denied in accordance with the standards and procedures of this title, DCC Title 22, the Uniform Development Procedures Ordinance, and the Comprehensive Plan. B. in the case of a use existing prior to the effective date of DCC Title 18 and classified in DCC Title 18 as a conditional use, any change in use or lot area or an alteration of structure shall conform with the requirements for a conditional use. FINDING: The proposed conditional use is reviewed in accordance with the standards and procedures of this title; DCC Title 22, the Uniform Development Procedures Ordinance; and the Comprehensive Plan. No prior use now classified as a conditional use is being modified by this proposal. Section 18 128 015 General Standards Governing Conditional Uses. Except for those conditional uses permitting individual single family dwellings, conditional uses shall comply with the following standards in addition to the standards of the zone in which the conditional use is located and any other applicable standards of the chapter. A. The site under consideration shall be determined to be suitable for the proposed use based on the following factors: 1. Site, design and operating characteristics of the use, FINDING: The applicant's burden of proof provides the following proposed findings: The applicant seeks to dedicate an extension of public right-of-way from Cloverdale Road, through the subject properties to provide publicly dedicated access to Tax Lot 4002, Assessor's Map 15-11-00, Desert Springs Tax Lot 100 and Tax Lot 300, Assessor's Map 15-11- 30. The proposed dedication area will be 60-feet in width and generally within the alignment depicted on Exhibit A attached hereto. The proposed dedication is intended to comply with the requirements of DCC 17.36.080 (Future Extension of Streets) as applicable to the larger Desert Springs Ranch property. The proposed dedication area/right-of-way alignment utilizes an existing access roadway and other areas of poor soils (Class 6-8) that are not suitable for agricultural production or livestock grazing to minimize any potential impacts on agricultural activities being conducted within the Desert Springs Ranch or any surrounding property. Each of the affected tax lots has public road frontage or easement access and no roadway construction is planned or anticipated within the proposed dedication area until such future time as said parcels may be further divided. The length and width of the proposed dedication area is sufficient to facilitate a local access roadway supporting any future partition of the adjoining Desert Springs tax lots. The proposed dedication is compatible with the existing and projected uses of surrounding properties based on the factors listed in DCC 18.128.015(A), as referenced above. 247-23-000819-RD _ Page 18 of 24__ As noted, the proposed road dedication does not include construction of a roadway at this time. The road dedication includes the dedication of a 60-foot-wide right-of-way extending east from Cloverdale Road for approximately 2,570 feet before turning south for approximately 2,650 feet in order to provide future road access to landlocked parcels. The dedicated area includes a 60-foot right-of-way which is consistent with County standards. It is unclear at this point whether these tax lots would be eligible for a partition. However, future partitions are subject to Title 17 and Title 18 standards and submittal and review of a formal land use application. The County has not received any applications for land divisions involving the above -mentioned tax lots. This road dedication itself does not approve or establish any development. As discussed, the eastward dedication extension from Cloverdale Road is located primarily within an existing access easement and existing gravel roadway utilized by the subject property owners. The placement of the dedication will have the least disturbance to open pasture areas on Tax Lot 400 and the applicant states that no portion of the dedication area running north to south on Tax Lot 4001 contains irrigation. Further, the applicant states the proposed dedication area through Desert Springs TL 100 will be specifically described to avoid any portion of irrigated ground. Based on the information above, staff believes the proposed site location is suitable for the road dedication considering its size, design, and operating characteristics of the use. 2. Adequacy of transportation access to the site; and FINDING: The Deschutes County Road Department and Deschutes County Transportation Planner were sent a request for comment on this application and identified no required improvements to other area roadways. Comments from other agencies and the general public did not identify any transportation infrastructure deficiencies. Staff finds, as conditioned, the site is suitable for the proposed use based on adequacy of transportation access to the site. 3. The natural and physical features of the site, including, but not limited to, general topography, natural hazards and natural resource values. FINDING: The site is generally flat and presents no topographical constraints on the proposed road dedication. The Deschutes County Natural Hazards Mitigation Plan (2015) identifies drought, earthquake, flood, landslide, volcanic, wildfire, windstorm, and winter storm hazards in the County. Of these, wildfire is of special concern regarding the suitability of the use. The subject property is located within a wildfire hazard area, however, the road dedication application does not include the construction of any structures or habitable space. Further, the road dedication does not propose road construction at this time. Although, if a future road is built within the dedicated right-of-way it may allow greater access for emergency vehicles in the event of an emergency. The subject property is currently served by Cloverdale Fire District. Natural resource values typically include agricultural soils, forest lands, wildlife and their habitats, wetlands, and natural water features. The subject property is not located within a special flood hazard area. The Department of State Lands identified a potential wetland on Tax Lot 100 (Desert 247-23-000819-RD __ Page 19-of 24 Springs Ranch) and indicated it may be a jurisdictional stream. However, as there is no construction of the roadway, staff does not expect any impacts to potential wetlands in conjunction with this application. Future land division applications would be required to address potential impacts to wetlands with road construction. The applicant provided a response to the preliminary comments from the Department of State Lands: A comment from the Oregon Division of State Lands (DSL) dated January 12, 2024, states that a small portion of Desert Springs TL 100 is identified on the National Wetland Inventory map ("NWI") and "may" be a wetland. The NWi depicts the location of portions of Desert Springs TL 100 that were previously the site of irrigation ditches utilized for ongoing agricultural activities. In collaboration with the Three Sisters Irrigation District, the NRCS and other affected state/federal agencies, the irrigation ditches on Desert Springs TL 100 were placed in underground pipes in 2006. Those portions of Desert Springs TL 100 that are shown on the NWI have been dry for nearly 20 years and are no longer utilized for the conveyance of irrigation water. In sum, no areas of wetland are affected by the proposed right-of-way dedication. If required, the applicant is prepared to accept a condition of approval that any future construction activity within the right-of-way alignment must comply with governing wetland rules and regulations, to the extent applicable to the subject property. Comments from agencies did not identify any site unsuitability due to general topography, natural hazards, or natural resource values. There were no public comments received which identified unsuitability based on the above listed factors. B. The proposed use shall be compatible with existing and projected uses on surrounding properties based on the factors listed in DCC 18.128.015(A). FINDING: Staff finds this this criterion requires that the proposed use must be compatible with existing and projected uses on surrounding properties. Staff finds "surrounding properties" are those that might be significantly adversely impacted by their proximity to the proposed use. Existing uses on surrounding properties include rural residential uses to the west and vacant, undeveloped EFU parcels with some in apparent farm use. Projected uses on surrounding properties are those that have received approvals or are allowed outright and are typical of development of the area. These projected uses on property surrounding the subject property include residential use, and agriculture and farm use. Staff finds existing uses are a reasonable representation of uses allowed in the underlying zones of surrounding properties. For this reason, staff finds projected uses are likely to be similar to existing uses. Staff finds that the proposed road dedication will be compatible with the existing and projected uses due to the scale of the operation and operating characteristics as analyzed in DCC 18.128.015(A) above. (A)(1). Site, design and operating characteristics of the use, 247-23-000819-RD - Staff finds the proposed road dedication would be unsuitable if the siting, design and operating characteristics of the use significantly adversely impacted existing and projected uses on surrounding properties. Typically, potential adverse impacts could include visual, noise, dust, and odor impacts. Staff finds the road dedication, which does not include construction of a roadway at this time, will not have a visual, noise, dust or odor impact. If a road is improved within the proposed dedication area, staff finds the road will not have a visual impact, as the dedication area will not include structures. No odors would be generated by a future roadway. Any noise impacts are expected to be temporary in nature and associated with construction, including any grading or clearing that is necessary. No significant noise, visual, dust, or odor impacts are identified in the record for the application. (A)(2). Adequacy of transportation access to the site, and Staff finds the road dedication would be unsuitable if access to the area of dedication would significantly adversely impact existing and projected uses on surrounding properties. The proposed road dedication will extend an unnamed road right-of-way which connects to Cloverdale Road, a public road maintained by the County and functionally classified as a local road. The Deschutes County Road Department and Deschutes County Transportation Planner were sent a request for comment on this application and identified no required improvements to other area roadways. Staff finds, as conditioned, the site is suitable for the proposed use based on adequacy of existing transportation access to the site. (A)(3). The natural and physical features of the site, including, but not limited to, general topography, natural hazards and natural resource values. Staff finds the proposed use would be unsuitable if it significantly adversely impacted off -site topography, natural hazards, or natural resource values. As discussed above, the proposed road dedication application does not include the actual construction of a roadway. However, staff finds a future roadway in this location would not significantly impact off -site topography, natural hazards or natural resource values. The subject property is located within a wildfire hazard area, although due to its location within the boundary of the Cloverdale Fire District, staff finds this natural hazard is greatly reduced. No significant natural hazards have been identified in the record. There is no evidence in the record that the proposed use will significantly adversely impact natural resource values of the area. The area of dedication is partially within a disturbed access easement area, and contains juniper and sagebrush vegetation. The placement of the roadway in this area will minimize disturbance to potentially viable EFU-zoned land. C. These standards and any other standards of DCC 18.128 may be met by the imposition of conditions calculated to insure that the standard will be met. FINDING: To the extent this decision is conditioned under DCC 18.128 criterion, Staff notes such conditions are authorized by this criterion. 247=23-000819-RD Section 18.128.020, Conditions. In addition to the standards and conditions set forth in a specific zone or in DCC 18.124, the Planning Director or the Hearings Body may impose the following conditions upon a finding that additional restrictions are warranted. A. Require a limitation on manner in which the use is conducted, including restriction of hours of operation and restraints to minimize environmental effects such as noise, vibrations, air pollution, glare or odor. B. Require a special yard or other open space or a change in lot area or lot dimension. C. Require a limitation on the height, size or location of a structure. D. Specify the size, number, location and nature of vehicle access points. E. Increase the required street dedication, roadway width or require additional improvements within the street right of way. F. Designate the size, location, screening, drainage, surfacing or other improvement of a parking or loading area. G. Limit or specify the number, size, location, height and lighting of signs. H. Limit the location and intensity of outdoor lighting and require shielding. 1. Specify requirements for diking, screening, landscaping or other methods to protect adjacent or nearby property and specify standards for installation and maintenance. J. Specify the size, height and location of any materials to be used for fencing. K. Require protection and preservation of existing trees, vegetation, water resources, wildlife habitat or other significant natural resources. L. Require that a site plan be prepared in conformance with DCC M 124. FINDING: To the extent that any conditions of approval contained in this decision require improvement to the site beyond the minimum standards of DCC Title 18, staff finds such conditions are authorized by this section. IV. CONCLUSION Based on the foregoing findings, staff concludes that the proposed use can comply with the applicable standards and criteria of the Deschutes County zoning ordinance if conditions of approval are met. Other permits may be required. The applicants are responsible for obtaining any necessary permits from the Deschutes County Building Division and Deschutes County Environmental Soils Division as well as any required state and federal permits. V. DECISION APPROVAL, subject to the following conditions of approval. 247-23-000819-RD _ Page 22 of 24__ VI. CONDITIONS OF APPROVAL A. This approval is based upon the application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new land use application. B. The dedication area shall consist of a 60 ft.-wide strip of land pursuant to DCC 17.48.100 with an alignment generally as depicted in the application materials. C. All parties with an ownership interest in the property subject to the road dedication shall execute a dedication deed pursuant to DCC 17.52.090(A). The dedication shall be granted to the public. The dedication deed shall be in a form acceptable to the Deschutes County Road Department pursuant to DCC 17.52.040 and shall include a legal description and exhibit map prepared by a licensed professional land surveyor. D. Per Deschutes County Code (DCC) Chapter 17.52.090: Applicant shall submit the executed dedication deed and a current preliminary title report for the proposed dedication to the Deschutes County Community Development Department pursuant to DCC 17.52.090(A) and (C). Upon final review and approval of the dedication deed by the Road Department, the Community Development Department shall present the dedication deed to the Board of County Commissioners for acceptance pursuant to DCC 17.52.090(B). Upon acceptance of the dedication deed by the Board of County Commissioners, Applicant shall immediately cause for the recording of the dedication deed in the Official Records at the Deschutes County Clerk's Office pursuant to DCC 17.52.090(D). Upon recording of the dedication deed, Applicant shall immediately cause for survey and monumentation of the new road right of way by a licensed professional land surveyor in accordance with ORS 209.250 and ORS 368.106. E. Any public road created in this proposed road dedication under DCC 17.52 shall be designated as a local access road. Any new local access road will not be maintained by the County unless and until that right-of-way is established as an official County road. VI1. DURATION OF APPROVAL, NOTICE, AND APPEALS The declaration of dedication for the proposed road shall be completed and recorded with the County Clerk's Office within 120 days of the application being deemed complete. Staff calculates this day to be May 21, 2024. This decision becomes final twelve (12) days after the date mailed, unless appealed by a party of interest. To appeal, it is necessary to submit a Notice of Appeal, the appeal fee of $250.00 and a statement raising any issue relied upon for appeal with sufficient specificity to afford the Hearings Body an adequate opportunity to respond to and resolve each issue. 247-23-000819-RD Copies of the application, all documents and evidence submitted by or on behalf of the applicant and applicable criteria are available for inspection at no cost. Copies can be purchased for 25 cents per page. NOTICE TO MORTGAGEE, LIEN HOLDER, VENDOR OR SELLER: ORS CHAPTER 215 REQUIRES THAT IF YOU RECEIVE THIS NOTICE, IT MUST BE PROMPTLY FORWARDED TO THE PURCHASER. DESCHUTES COUNTY PLANNING DIVISION W1 k 6T Written by: Haleigh King, Associate Planner ,;�� A?10 ' Reviewed by: Jacob Ripper, Principal Planner Attachment: Proposed Road Dedication Map 247-23-000819-RD __ __ Page 24-of_24 LOCATED IN PORTIONS OF THE S1/2 OF SECTION 19 AND THE N1/2 N1/2 OF SECTION 30, TOWNSHIP 15 SOUTH, RANGE 11 EAST, WILLAMETTE MERIDIAN, DESCHUTES COUNTY, OREGON TAX LOT a 15-11-19CO-00200 w 0 CLOVERDALE ROAD (EXISTING 60' RIGHT-OF-WAY) TAX LOT 15-11-3000-00201 TAX LOT 15-11-3000-00099 PREPARED BY: Munson &Associates civil engineers I land surveyors 845 NORTHEAST 11TH STREET BEND, OREGON 97701 TAX LOT 15-11-0000-04001 TAX LOT TAX LOT 15-11-19C0-00100 15-11-0000-04002 6.0 50' c�oQZ 03:0 QOQ Q�LU 2 ES p PROPOSED 60' RIGHT-OF-WAY DEDICATION TAX LOT 15-11-3000-00100 TAX LOT 15-11-3000-00200 TAX LOT 15-11-3000-00300 REGISTERED PROFESSION N LAND SURV O GON H 11, 2014 SCALE: 1"= 500' PHER R, MUNSON DATE: 11 /28/2023 80548PLS W.O.#: 21-019 R NEWS: 12/31/2024 T � a, E n3 61 Ol Ql Ci1 00 00 00 00 u N N N N v -p a, � L N O N O a, O L � c - to O � E � v m = w Gi v m Z -O O Ln O Ln m N On d• 0rn 000 0 O ru L U c c aJ an ns NOTICE OF DECISION The Deschutes County Planning Division has approved the land use application described below: FILE NUMBER: 247-23-000819-RD SUBJECT PROPERTY/ OWNER/APPLICANT: Mailing Name: DESERT SPRINGS RANCH LIMITED PARTNERSHIP Map and Taxlot: 1511000004001 Account: 133967 Situs Address: **NO SITUS ADDRESS** Mailing Name: MORTON, SARAH Map and Taxlot: 1511190000200 Account: 133965 Situs Address: 67708 CLOVERDALE RD, SISTERS, OR 97759 Mailing Name: DORTIGNACQ, ROBERT & PARSONS, DEBORAH A Map and Taxlot: 151119C000100 Account: 264747 Situs Address: 67700 CLOVERDALE RD, SISTERS, OR 97759 Mailing Name: DESERT SPRINGS RANCH LIMITED PARTNERSHIP Map and Taxlot: 1511300000100 Account: 130844 Situs Address: **NO SITUS ADDRESS** Mailing Name: DESERT SPRINGS RANCH LIMITED PARTNERSHIP Map and Taxlot: 1511000004002 Account: 133966 Situs Address: **NO SITUS ADDRESS** APPLICANT'S ATTORNEY: Myles Conway Law PC REQUEST: The applicant requests approval to dedicate a 60-foot right-of-way across multiple tax lots noted above in the Exclusive Farm Use Zone (EFU). The proposed right-of-way will extend east from Cloverdale Road before turning south to terminate at the southern end of Tax Lot 100. The road dedication does not propose road construction at this time. 117 NW Lafayette Avenue, Bend, Oregon 97703 1 P.O. Box 6005, Bend, OR 97708-6005 (541) 388-6575 @cdd@deschutes.org @ www.deschutes.org/cd STAFF CONTACT: Haleigh King, Associate Planner Prone: 541-383-6710 Email:.Haleigh.king@deschutes.org RECORD: Record items can be viewed and downloaded from: www.buildingpermits.oregon.gov I. APPLICABLE CRITERIA Deschutes County Code (DCC) Title 17, Subdivision and Partition Ordinance Chapter 17.52, Road Dedications Title 18, Deschutes County Zoning Ordinance: Chapter 18.16, Exclusive Farm Use Zones (EFU) Chapter 18.113, Destination Resorts Zone (DR) Chapter 18.116, Supplementary Provisions Chapter 18.128, Conditional Use Title 22, Deschutes County Development Procedures Ordinance DECISION: Staff finds the application meets applicable criteria and approval is being granted subject to the following conditions: CONDITIONS OF APPROVAL A. This approval is based upon the application, site plan, specifications, and supporting documentation submitted by the applicant. Any substantial change in this approved use will require review through a new land use application. B. The dedication area shall consist of a 60 ft.-wide strip of land pursuant to DCC 17.48.100 with an alignment generally as depicted in the application materials. C. All parties with an ownership interest in the property subject to the road dedication shall execute a dedication deed pursuant to DCC 17.52.090(A). The dedication shall be granted to the public. The dedication deed shall be in a form acceptable to the Deschutes County Road Department pursuant to DCC 17.52.040 and shall include a legal description and exhibit map prepared by a licensed professional land surveyor. D. Per Deschutes County Code (DCC) Chapter 17.52.090: Applicant shall submit the executed dedication deed and a current preliminary title report for the proposed dedication to the Deschutes County Community Development Department pursuant to DCC 17.52.090(A) and (C). Upon final review and approval of the dedication deed by the Road Department, the Community Development Department shall present the dedication deed to the Board of County Commissioners for acceptance pursuant to DCC 17.52.090(B). 247-23-0O0819-RD Page 2 of 3 Upon acceptance of the dedication deed by the Board of County Commissioners, Applicant shall immediately cause for the recording of the dedication deed in the Official Records at the Deschutes County Clerk's Office pursuant to DCC 17.52.090(D). • Upon recording of the dedication deed, Applicant shall immediately cause for survey and monumentation of the new road right of way by a licensed professional land surveyor in accordance with ORS 209.250 and ORS 368.106. E. Any public road created in this proposed road dedication under DCC 17.52 shall be designated as a local access road. Any new local access road will not be maintained by the County unless and until that right-of-way is established as an official County road. This decision becomes final twelve (12) days after the date mailed, unless appealed by a party of interest. To appeal, it is necessary to submit a Notice of Appeal, the appeal fee of $250.00 and a statement raising any issue relied upon for appeal with sufficient specificity to afford the Hearings Body an adequate opportunity to respond to and resolve each issue. Pursuant to Ordinance 2021- 014 and Deschutes County Code Section 22.32.015(B), appeals must be received by 4:00 pm. Copies of the application, all documents and evidence submitted by or on behalf of the applicant and applicable criteria are available for inspection at no cost. Copies can be purchased for 25 cents per page. NOTICE TO MORTGAGEE, LIEN HOLDER, VENDOR OR SELLER: ORS CHAPTER 215 REQUIRES THAT IF YOU RECEIVE THIS NOTICE, IT MUST BE PROMPTLY FORWARDED TO THE PURCHASER. This Notice was mailed pursuant to Deschutes County Code Chapter 22.24. 247-23-000819-RD Page 3 of 3 LOCATED IN PORTIONS OF THE S1/2 OF SECTION 19 AND THE N1/2 N1/2 OF SECTION 30, TOWNSHIP 15 SOUTH, RANGE 11 EAST, WILLAMETTE MERIDIAN, DESCHUTES COUNTY, OREGON TAX LOT o 15-11-19CO-00200 O CLOVERDALE ROAD (EXISTING 60' RIGHT-OF-WAY) TAX LOT 15-11-3000-00201 TAX LOT 15-11-3000-00099 PREPARED BY: M 0 OA- Munsori &Associates civil engineers I Land surveyors 845 NORTHEAST 11TH STREET BEND, OREGON 97701 TAX LOT 15-11-0000-04001 TAX LOT 15-11-19CO-00100 w>a>z 7 0 fn LL. Q Q�U a p O=w tr0� aal� TAX LOT 15-11-3000-00200 SCALE: 1 "= 500' DATE: 11 /28/2023 W.O.#: 21-019 TAX LOT 15-11-0000-04002 t--- 50' PROPOSED 60' RIGHT-OF-WAY DEDICATION TAX LOT 15-11-3000-00100 TAX LOT 15-11-3000-00300 REGISTERED PROFESSION LAND SURV H 11, 2014 )PHER R. MUNSON 80548PLS NEWS: 12/31 /2024 File No. 247-23-000891-RD Ep E o on 0 ° h _ o V o _ E 3 - Q E ° - E p p p p 0 0 0 0 o p p O 0 0 o p o p p p p O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o p p p p p p p p p p p p p p p p p p p p p p O p p p p p p p p p p p p p p p p p p p O p o- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z z 0 n-^.. -n-o nma N nm n�n p '0 n p m n^ n n n --n n n n - n n n n n n - Ooon .nn n 2 nN nm nm n a N o^ m m m w Z m m o m m m o 0 o m o o m o o m o 0 e o a m m a o S m m m o o o m odd Z o 0 0 0 0 o m o O1 0 0 0 3 u o 0 .. z o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 °1 0 0 0 0 0 :° o 0 5 5 o o o z o 0 k am 0 0 0 w > wwwwww w- ow w o �„ oz F a �.,> aaaaaa a" wa a x a p s w ¢ s¢ N m ¢ p p p p p p w p 0 0 Z 0 0 > 0 m z z o z z z z z z z z m z m rc s z m z z z z z z `� z z z < i- x z s z a z z u u> a> > > > > > > i> 3 F- o m> > r r r r w > Y r x z z z o m m o 0 0 0 0 0 o x > > >>T>> o > >>o > w > w w w w w o w o w w w w w „ 0 0 0 u 3 u u u u duix>> p x>>>> C d>>> d> y> y r 3 Y ,"„ u Y °o LL r Y w 9 uuu� m`"N3mr' 'a F k w G w w w k w k 3 w K Q w F g w z x w w K Y m m m o K u u o z K z W w w J o w Id w z 5 ° GZ a u � w o w k,�w � z z O 000K °a a .N p Zia a z r 0 r wz Y;r > w Oa o m z = 2 o Z zs g - > x Y - m u LL a a w po z 3it g w> w N O ° Vxi 2 O V OYr. a i x a 0 w z z I z w z g w F z o z w o � � a �n x z as F" _ t� Y z O w p F F x w o a w¢ ti Q w z°y r oa�az•Z? mam• wz LLa3i~ �wa�zG > a '0 a 5zxg GwYa JwzxOY wNw=upv�i W0 w p Wp z z Ya -zoa a o z�a d o 0 o z m>i QQ F ¢ a uu o o V 0obC2 O ? oz Z ? za Ln zwwz N a a a w ow o ma sO oxa o o o x G a z0 0 0 zwwmwO3 REVIEWED LEGAL COUNSEL After recording return to: Deschutes County Road Dept. 61150 S.E. 27th Street Bend, Oregon 97701 DEED OF DEDICATION For Recording Stamp Only DESERT SPRINGS RANCH LIMITED PARTNERSHIP, an Oregon limited partnership ("Grantor"), does hereby dedicate to the public for roadway and utility purposes that parcel of land described in Exhibit "A" and depicted in Exhibit "B", attached hereto and by this reference incorporated herein. The true consideration for this conveyance is other consideration. DATED this day of April, 2024. Desert Springs Ranch Limited Partnership, an Oregon limited partnership By Its STATE OF OREGON ) ) SS. County of Deschutes ) Before me, a Notary Public, personally appeared and acknowledged the foregoing instrument on behalf of the Desert Springs Ranch Partnership, an Oregon limited partnership. Dated this day of April, 2024. NOTARY PUBLIC FOR OREGON My Commission Expires: PAGE 1 OF 2 — DEED OF DEDICATION Limited ACCEPTANCE Deschutes County, acting by and through its Board of County Commissioners, does hereby accept the foregoing Deed of Dedication as a public road pursuant to ORS 93.808. DATED this day of April, 2024. BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ANTHONY DEBONE, CHAIR PATTI AnAIR VICE CHAIR ATTEST: PHIL CHANG,_COMMISSIONER --- Recording See STATE OF OREGON ) SS. County of Deschutes ) Before me, a Notary Public, personally appeared Anthony DeBone, Patti Adair, and Phil Chang, the above -named Board of County Commissioners of Deschutes County, Oregon, acknowledged the foregoing instrument, on behalf of Deschutes County, Oregon. Dated this day of April, 2024. My Commission Expires: PAGE 2 OF 2 - DEED OF DEDICATION EXHIBIT A Road Dedication A strip of land of variable width, located in the South Half (S1/2) of Section 19 and the North Half (N1/2) of Section 30, all in Township 15 South, Range 11 East, Willamette Meridian, Deschutes County, Oregon, said strip of land being more particularly described as follows: Beginning at the Quarter corner common to said Section 19 and said Section 30; thence South 009 2'15" East 768.51 feet to a line parallel with and 60.00 feet Easterly of the Westerly line of that certain tract of land described as Parcel 11 in that Warranty Deed recorded in Book 409, Page 2716, Deed Records of Deschutes County; thence along said Easterly parallel line South 40°14'28" East 93.23 feet; thence South 00°16' 17" East 484.97 feet to the South line of said Parcel 11; thence leaving said Easterly parallel line and along said South line South 89153'02" West 60.00 feet to the Southwest corner of said Parcel 11, said corner also being the Center -North One -Sixteenth (C-N 1/16) of said Section 30; thence leaving said South line and along the aforementioned Westerly line of Parcel 11 North 0096'17" West 462.99 feet; thence North 4094'28" West 93.27 feet; thence leaving said Westerly line North 0092' 15" West 790.39 feet to the North line of said Parcel 11; thence along a line parallel with and 60.00 feet Westerly of the West line of the South Half of the Southeast One -Quarter (Sl/2 SE1/4) of said Section 19 North 00014'28" West 1299.90 feet to a line parallel with and 30.00 feet Southerly of the North line of the South Half of the Southwest One -Quarter (Sl/2 SW1/4) of said Section 19; thence leaving said Westerly parallel line and along said Southerly parallel line South 89°53'28" West 2490.03 feet to the Easterly right-of-way line of Cloverdale Road; thence leaving said Southerly parallel line and along said Easterly right-of-way line North 00110'55" East 30.00 feet to the aforementioned North line of the South Half of the Southwest One -Quarter (S 1 /2 S W 1 /4) of Section 19; thence leaving said Easterly right- of-way line and along said North line North 89153'28" East 2549.81 feet to the Center - South One -Sixteenth (C-S 1/16) corner of said Section 19; thence leaving said North line and along the West line of the North Half of the Southeast One -Quarter (NI/2 SE1/4) of said Section 19 North 00°14'31" West 30.00 feet to a line parallel with and 30.00 feet Northerly of the South line of said North Half of the Southeast One -Quarter (N1/2 SE1/4) of Section 19; thence leaving said West line and along said Northerly parallel line North 89°53'53" East 50.00 feet to a line parallel with and 50.00 feet Easterly of the aforementioned West line of the North Half of the Southeast One -Quarter (N1/2 SE1/4) of Section 19; thence leaving said Northerly parallel line and along said Easterly parallel line South 00°14'31" East 30.00 feet to the North line of the aforementioned South Half of the Southeast One -Quarter (S1/2 SE1/4) of Section 19; thence leaving said Easterly parallel line and along a line parallel with and 50.00 feet Easterly of the aforementioned West line of the South Half of the Southeast One -Quarter (Sl/2 SE1/4) of Section 19 South 00°14'28" East 30.00 feet to a line parallel with and 30.00 feet Southerly of the aforementioned North line of the South Half of the Southeast One -Quarter (S1/2 SE1/4) of Section 19; thence leaving said Easterly parallel line and along said Southerly parallel line South 89°53'53" West 50.00 feet to the aforementioned West line of the North Half &� Munson & Associates civil engineers I land surveyors of the Southeast One -Quarter (N1/2 SE1/4) of Section 19; thence leaving said Southerly parallel line and along said West line South 00°14'28" East 1299.83 feet to the point of beginning. Containing 5.47 acres, more or less. 0.. ..ddw..1- A T`_.L.:1®:4 D _, :�l,e11 ccn,,,,A T1,.,1; „�: <..» ,M-1, -A- n + 1— f Dee aLlaclleU FX111U1L D, e11L1L10U V VaU 1 k;AAlt aUVll , WIII%AI 1J Ilia"4 a pall uvreVi. REGISTERED PROFESSIONAL / LANA3 SURVEY) I i nca�rnni _i I MARCH 11, 2014 CHRISTOPHER R. MUNSON 80548PLS RENEWS: 1711-2-1 IMEMunson &Associates civil engineers I land surveyors EXHIBIT B ROAD DEDICATION LOCATED IN THE SOUTH HALF OF SECTION 19 AND THE NORTH HALF OF SECTION 30, TOWNSHIP 15 SOUTH, RANGE 11 EAST, WILLAMETTE MERIDIAN, DESCHUTES COUNTY, OREGON PARCEL 1 PARCEL 2 N1/2 SE1/4 PARTITION PLAT 2009-18 PARTITION PLAT 2009-18 SECTION 19 N0010'55"E N0014'31"W 30.00' N89053'53"E 50.00' C-S 1/16TH CORNER S0014'31"E 30.00' 30.00' N89053'28"E 2549.81' S89053'28"W 2490.03' S0014'28"E 30.00' S89053'53"W 50.00' _ p 60.00' o 0 rn rn VCqN Q O ' r = S1/2 SW1/4 } w S1/2 SE1/4 > cc SECTION 19 N N SECTION 19 Oo 0 0 U� z 0 QUARTER CORNER ROAD DEDICATION COMMON TO SECTIONS 19 & 30 REGISTERED Q; r PROFESSION L o �? LA D S R Y R PARCEL 11 BK. 409, PG. 2716 Uj LO DEED RECORDS OF INST. NO. 2019-38876 N DESCHUTES COUNTY OREGON DESCHUTES COUNTY o 0 MARCH 11, 2014 OFFICIAL RECORDS Z U) CHRISTOPHER R. MUNSON S40014'28"E 93.23' 80548PLS N40014'28"W 93.27' RENEWS: 12/31/2024 y w r � r (D N 000 PREPARED BY: o c"n z K&38 C-N 1/16TH CORNER S89°53'02"W 60.00' NOTE: BEARINGS FOR THIS MAP ARE BASED ON THE DESCHUTES COUNTY Munson & Associates N SURVEYOR'S OFFICE CENTRAL OREGON civit engineers I land surveyors SCALE: 1"= 500' COORDINATE SYSTEM (DESCHUTESI3 845 NORTHEAST 11TH STREET DATE: 3/27/2024 TRANSFORMATION) AND THE NAD83(2011) BEND, OREGON 97701 W.O.#: 21-019 EPOCH 2O10.00 DATUM REALIZATION.