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2024-197-Minutes for Meeting June 24,2024 Recorded 7/16/2024�vIES CO Q` G�� j BOARD OF j COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 • 1:00 PM Recorded in Deschutes County CJ2024-197 Steve Dennison, County Clerk Commissioners' Journal 07/16/2024 4:19:39 PIV F 2024-197 MONDAYJune 24, 2024 Barnes & Sawyer Room Live Streamed Video Present were Commissioners Patti Adair, Tony DeBone and Phil Chang. Also present were Deputy County Administrator Erik Kropp; Senior Assistant County Counsel Kim Riley; and BOCC Administrative Assistant Angie Powers. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal webpage www.deschutes.org/meaLngs. CALL TO ORDER: Chair Adair called the meeting to order at 1:00 p.m. CITIZEN INPUT: None AGENDA ITEMS: 1. SSD Management Agreement Updates At 1:01 p.m., the Board convened as the Governing Body of the Sunriver Service District. Commissioner DeBone shared that along with Jim Fister, Sunriver Service District (SSD) Managing Board Chair, he attended the Sunriver Owner's Association (SROA) Board meeting on May 17, 2024. He expressed support of Document 2024-395 as presented. The Board will return to its original five positions rather BOCC MEETING JUNE 24, 2024 PAGE 1 OF 12 2 than seven. As stated in the memo from Chair Fister, the County retains its option to hold an ex-officio position on the Board, and a second ex-officio position will be available to an appointee from the Sunriver Owners Association (SROA). Mindy Holliday, SSD Managing Board Administrator, shared that at its meeting last week the SSD Board approved a Resolution approving these changes to the management agreement. Historically, two of the seats were joint Sunriver Owners Association Board members and Sunriver Service District Board members. With the proposed changes, all five voting positions on the SSD Managing Board will be open positions, available to district property owners, registered district electors, or business owner representatives within the district bounds. In response to Commissioner Chang, James Lewis, SROA General Manager, provided the SROA Board's perspective. He provided written comments to the Board on April 22 and to Commissioner DeBone at its May board meeting and reemphasized their comments. The SROA board members wish to maintain their positions on the SSD Board and feel it's important to have a voting voice on the Board. Holliday noted that the ex-officio members may not vote or participate in executive sessions. DEBONE: Move approval of Document 2024-395, the Restated Management Agreement between the Governing Body of the Sunriver Service District and the Sunriver Service District Managing Board. CHANG: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion carried. Commissioner DeBone stated that a clear, business -like relationship between the entities has been established with this restated management agreement, as the District provides public safety (fire and police) services to the community of Sunriver. The timing of the SSD Board member positions that are currently held by SROA Board members was briefly discussed by Holliday, as both expire on August 31, 2024. This will help aid in an easy transition. Public Hearing and Resolution No. 2024-017 adopting the FY 2024-25 Deschutes County Extension and 4H Service District Budget At 1:13 p.m. the Board convened as the Governing Body of the County Extension and 4H Service District. BOCC MEETING JUNE 24, 2024 PAGE 2 OF 12 Dan Emerson, Budget and Financial Planning Manager, presented the resolution for the Board's consideration, noting there have been no changes to this budget since it was presented and approved during budget week. The public hearing was opened at 1:15 p.m. There were no public comments. The public hearing was closed at 1:16 p.m. CHANG: Move approval of Resolution No. 2024-017 adopting the FY 2024-25 Deschutes County Extension and 4H Service District Budget in the sum of $1,103,560, imposing and categorizing ad valorem property taxes at a rate of $0.0224 per $1,000 of assessed value, and appropriating amounts set forth in the resolution DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion carried. 3. Public Hearing and Resolution No. 2024-018 adopting the FY 2024-25 Deschutes County 9-1-1 Service District Budget At 1:17 p.m. the Board convened as the Governing Body of the Deschutes County 9-1-1 Service District. Emerson noted that there have been no changes to this budget since it was presented and approved during budget week. The public hearing was opened at 1:18 p.m. There were no public comments. The public hearing was closed at 1:18 p.m. DEBONE: Move approval of Resolution No. 2024-018 adopting the FY 2024-25 Deschutes County 9-1-1 Service District Budget in the sum of $28,408,974, imposing and categorizing ad valorem property taxes at the rate of $0.3618 per $1,000 of assessed value, and appropriating amounts set forth in the resolution CHANG: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion carried. 4. Public Hearing and Resolution No. 2024-019 adopting the FY 2024-25 Black Butte Ranch Service District Budget BOCC MEETING JUNE 24, 2024 PAGE 3 OF 12 At 1:19 p.m. the Board convened as the Governing Body of the Black Butte Ranch Service District. Emerson stated there have been no changes to this budget since it was presented and approved during budget week. The public hearing was opened at 1:20 p.m. There were no public comments. The public hearing was closed at 1:20 p.m. CHANG: Move approval of Resolution No. 2024-019 adopting the FY 2024-25 Black Butte Ranch Service District Budget in the sum of $2,647,431, imposing and categorizing ad valorem property taxes at the rate of $1.0499 per $1,000 of assessed value for operations and $0.6500 per $1,000 of assessed value for local option tax, and appropriating amounts set forth in the resolution DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion carried. 5. Public Hearing and Resolution No. 2024-020 adopting the FY 2024-25 Countywide Law Enforcement District (District #1) Budget At 1:21 p.m. the Board convened as the Governing Body of the Countywide Law Enforcement District. Emerson stated there have been no changes to this budget since it was presented and approved during budget week. Commissioner DeBone acknowledged that both law enforcement districts have been a stable source of revenue for jail operations and the Sheriff's Office and thanked the citizens for their investing in public safety. The public hearing was opened at 1:22 p.m. There were no public comments. The public hearing was closed at 1:22 p.m. DEBONE: Move approval of Resolution No. 2024-020 adopting the FY 2024-25 Countywide Law Enforcement District (District #1) Budget in the sum of $51,483,921 imposing and categorizing ad valorem property taxes BOCC MEETING JUNE 24, 2024 PAGE 4 OF 12 0 7 at the rate of $1.2500 per $1,000 of assessed value, and appropriating amounts set forth in the resolution CHANG: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion carried. Public Hearing and Resolution No. 2024-021 adopting the FY 2024-25 Rural Law Enforcement District (District #2) Budget At 1:23 p.m. the Board convened as the Governing Body of the Rural Law Enforcement District. Emerson stated there have been no changes to this budget since it was presented and approved during budget week. Commissioner Chang said there is still work to be done in future budget cycles, to get rural law enforcement district at a stable funding level to provide services to rural Deschutes County. The public hearing was opened at 1:24 p.m. There were no public comments. The public hearing was closed at 1:24 p.m. CHANG: Move approval of Resolution No. 2024-021 adopting the FY 2024-25 Rural Law Enforcement District (District #2) Budget in the sum of $17,891,381, imposing and categorizing ad valorem property taxes at the rate of $1.5500 per $1,000 of assessed value, and appropriating amounts set forth in the resolution DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion carried. Public Hearing and Resolution No. 2024-022 adopting the FY 2024-25 Sunriver Service District Budget At 1:26 p.m. the Board convened as the Governing Body of the Sunriver Service District. Emerson stated there have been no changes to this budget since it was presented and approved during budget week. BOCC MEETING JUNE 24, 2024 PAGE 5 OF 12 6 Commissioner DeBone stated that this service district provides important fire and police services to the community of Sunriver. The public hearing was opened at 1:27 p.m. There were no public comments. The public hearing was closed at 1:28 p.m. DEBONE: Move approval of Resolution No. 2024-022 adopting the FY 2024-25 Sunriver Service District Budget in the sum of $21,362,003, imposing and categorizing ad valorem property taxes at the rate of $3.4500 per $1,000 of assessed value for operations and $0.4700 per $1,000 of assessed value for local option tax, and appropriating amounts set forth in the resolution CHANG: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion carried. Public Hearing and Resolution No. 2024-023 adopting the FY 2024-25 Deschutes County Road Agency Budget At 1:28, the Board convened as the Governing Body of the Deschutes County Road Agency. Commissioner Chang expressed gratitude for the creation of the road agency. Secure Rural Schools federal funds will continue to make their way to the County through this agency. The public hearing was opened at 1:29 p.m. There were no public comments. The public hearing was closed at 1:29 p.m. CHANG: Move approval of Resolution No. 2024-023 adopting the FY 2024-25 Deschutes County Road Agency Budget in the sum of $672,162 and appropriating amounts set forth in the resolution DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion carried. Public Hearing and Consideration of Resolution No. 2024-016 adopting the FY 2024-25 Deschutes County Budget BOCC MEETING JUNE 24, 2024 PAGE 6 OF 12 At 1:31 p.m., the Board reconvened as the Governing Body of Deschutes County. Emerson noted there have been changes since the proposed budget was approved. The Board is authorized to make changes to the approved budget by up to 10% of expenditures in each fund. None of the proposed adjustments are more than 10%. He provided a brief overview of some of the larger changes. The public hearing was opened at 1:33 p.m. There were no public comments. The public hearing was closed at 1:33 p.m. Commissioner DeBone thanked the Budget and Finance team, the public members of the Budget Committee and department heads for their collective efforts. He highlighted the continued inflationary pressures on the economy. DEBONE: Move approval of Resolution No. 2024-016 adopting the FY 2024-25 Deschutes County Budget in the sum of $628,195,504, imposing and categorizing ad valorem property taxes at the rate of $1.2783 per $1,000 of assessed value, and appropriating amounts set forth in the resolution CHANG: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes yes. Motion carried. 10. Public Hearing and Resolution No. 2024-024 adopting a supplemental budget and adjusting appropriations within the FY 2023-24 Deschutes County Budget Emerson noted that at the end of each fiscal year, adjustments must be made to balance each fund to ensure that there are adequate appropriations to meet necessary expenditures. This is a legal requirement. He noted that the largest adjustment is to the Employee Health Benefits Fund. Due to unanticipated claims, it is necessary to recognize Beginning Working Capital of $365,000, reduce Contingency by $2,735,000 and increase Materials and Services by $3,100,000. Commissioner Adair expressed concerns over the Employee Health Benefits Fund. Emerson said the County may need to consider an increase in premiums or a decrease in benefits. Responding to Commissioner Adair, Emerson said that employee premiums cannot be raised until January 1, 2025, but increases in departmental premiums can be accomplished via a Board Resolution. Commissioner Adair stated that BOCC MEETING JUNE 24, 2024 PAGE 7 OF 12 11 EBAC's recent negligible increase to the employee health benefits premium was insufficient to keep ahead of the large increases in claims costs and prescription drug costs. Commissioner Chang noted that the County's employee health benefits package is one way in which the County can be competitive with the private sector in attracting quality employees. Commissioner DeBone advocated for partnering with the Employee Benefits Advisory Committee (EBAC). The public hearing was opened at 1:48 p.m. There were no public comments. The public hearing was closed at 1:48 p.m. CHANG: Move approval of Resolution No. 2024-024 adopting a supplemental budget and adjusting appropriations within the FY 2023-24 Deschutes County Budget DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion carried. Commissioner Chang thanked Emerson for completing his final budget cycle for the County, and Commissioners DeBone and Adair wished him well in his future endeavors as he goes to work for Bend -La Pine Schools. Consideration of a Memorandum of Understanding with Health Democracy for a Citizen/Civic Assembly Erik Kropp, Deputy County Administrator, spoke about Healthy Democracy. The organization plans to send letters to random property owners in Deschutes County and 30 respondents will be invited to participate in the Citizens/Civic Assembly. The assembly will be tasked with coming up with solutions towards ending youth homelessness in the form of recommendations for policy makers and the community. Josh Burgess (he/him), Central Oregon Civic Action Project Director, was also in attendance to speak about the Citizen Assembly. Healthy Democracy's goal is to bring more deliberative democracy to Central Oregon. OSU-Cascades' Laboratory for the American Conversation is a third partner. A Citizen's Assembly is a small group of residents who broadly represent the County. Should the MOU be approved by the Board, 30 citizens will be brought together over a four -day BOCC MEETING JUNE 24, 2024 PAGE 8 OF 12 period to learn about youth homelessness and come up with regional solutions. They will deliberate in small and large groups on appropriate prioritization of efforts to align with goals to end youth homelessness. Following deliberations, supermajority consensus in the form of a short list of priorities will be brought back to the County and other organizations who work on the issue of youth homelessness. The County will determine if/how to proceed with any recommendations. Responding to Commissioner Chang, Burgess said that the Youth Action Board, which is part of the Youth Housing Development Program are existing entities. This Board determines how $1 million in funding from a regional federal HUD grant is utilized and is made up of youth with lived experience. Commissioner DeBone said this will be a trial run for a particular topic (youth homelessness). He said that there will be citizens who will wish to participate and those who will not and is concerned about the scenario in that there's a segment of the population whose input will not be included. A problem is identified, but how to use the money and other resources is a topic for debate. Burgess noted that this will help to capture the broader community's priorities via public engagement and utilizing the wisdom that's in our community. In turn, this may help build awareness and rebuild faith in institutions. Burgess views this as a mending of the social fabric in a divisive climate. Commissioner Adair questioned why the panelist response form asks which political party the applicant is affiliated with even though the project claims to be nonpartisan. She added that other factors are more relevant, such as asking about the applicant's lived experience. Commissioner Adair asked about the random nature of the mailing. Burgess said that he worked with the County's GIS specialist and 12,500 addresses were selected at random. The questionnaire is aimed towards capturing a representative sample group of the broader demographics. No human will have a deciding factor of who will be involved, nor is there a political party leaning one way or the other. From a Staff perspective, Kropp noted that the Assembly's recommendations are unlikely to be incorporated into the budget process and will not compete for resources for other areas. Burgess said although this is a pilot project in our region, similar projects have proven to be successful in other countries. It's a new way to bring people together within our communities. Commissioner Chang said he's excited to see the solutions that come out of this process. Tapping into the wisdom within our community to engage in intensive dialogue can result in valuable information for policymakers. Broad community support and involvement is needed for actions that will make a difference. BOCC MEETING JUNE 24, 2024 PAGE 9 OF 12 Commissioner DeBone said it will be a challenge engaging the segment of the population who doesn't wish to be bothered. Commissioner Adair added that throwing money at the problem isn't always the solution. She believes the application could incorporate more relevant questions to capture a representative group and has concerns with the partisan/nonpartisan question on the application. Lived experience would be more valuable information to include on the form. DEBONE: Move approval of County Administrator's signature onto Document 2024-459, a Memorandum of Understanding between Deschutes County and Healthy Democracy for a Citizens/Civic Assembly CHANG: Second VOTE: DEBONE: Yes CHANG: Yes ADAIR: Chair votes no. Motion carried. 12. Treasury Report for May 2024 Bill Kuhn, County Treasurer, presented the Treasury Report for May 2024. 13. Finance Report for May 2024 Robert Tintle, Chief Financial Officer, presented the Finance Report for May 2024. He thanked Emerson for filling in for him at the April meeting, in which Emerson presented the Financial Report for April 2024 to the Board. Tintle shared that Finance is meeting with County Administrator Nick Lelack and Human Resources Director Kathleen Hinman to discuss health benefits premiums and benefits levels. They will work with EBAC on finding solutions to get this fund structurally balanced. $2.5 million is the projected ending total fund balance for FY24 and is much lower than anticipated due to unanticipated claims. OTHER ITEMS: Commissioner DeBone attended the Redmond Airport Commission meeting last week. Arrivals and departures are up, and they have a large construction project coming up. Commissioner DeBone said the Gambler 500 road rally recently took place at the Fair & Expo Center. He visited with the group on Friday. He thanked them for their efforts, as they pick up trash on public lands using the Sons of Smokey app. BOCC MEETING JUNE 24, 2024 PAGE 10 OF 12 • Commissioner Chang virtually participated in a press conference with the Regional Forester and the EPA Regional Administrator to speak about the West Bend prescribed burn pilot project. 1,846 acres were treated. Prior years averaged 240 acres per year. Flexibility on smoke restrictions from DEQ and EPA allowed this to occur. The County's Community Response Plan proved to be an important component in allowing this to occur, and he credited the County's Natural Resources and Health Services departments for their efforts in drafting this important document. • Commissioner Adair attended a Behavioral Health Advisory Board meeting last Friday. A student will be brought onto the group. • The Coordinated Houseless Response Office hosted a well -attended roundtable with Federal Partners. Based on 9-1-1 calls for service, she reported that 546 homes or properties around the China Hat homeless encampment have been impacted by activities in the area. • Commissioner Adair also attended the Sisters EDCO meeting on Thursday and their upcoming Pub Talk will take place in Sisters. • Commissioner Adair attended a Connect Oregon meeting, and she was selected to represent the region at the statewide level. She'll be advocating for the Redmond Airport expansion among other projects. • Kim Katchur, Public Information Officer, shared with the Board a draft letter to Chief Johnson with Sisters -Camp Sherman Fire District, congratulating him on his retirement following 43 years of service. All three commissioners expressed their desire to sign the letter. EXECUTIVE SESSION: At 3:00 p.m. the Board entered Executive Session under ORS 192.660(2)(h) Litigation and ORS 192.660(2)(e). Prior to leaving regular session and convening in Executive Session, County Legal read aloud the Executive Session announcement. At 3:28 p.m., the Executive Session concluded, and the public was invited to return to the room. The meeting's livestream feed was reactivated, and the final part of the meeting recorded for the record. The Board directed staff to proceed as discussed during the executive session. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 3:30 pm. BOCC MEETING JUNE 24, 2024 PAGE 11 OF 12 DATED this U day of 2024 for the Deschutes County Board of Commissioners. PATTI ADAIR, C AIR ATTEST: A RECORDING SECRETARY ANTHONY DEBONE, VICE CHAIR o �- PHIL CHANG, COMMISSIONER BOCC MEETING JUNE 24, 2024 PAGE 12 OF 12 Es CO C. G BOARD OF j COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, JUNE 26, 2024 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. 3Ll Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. lamIf you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.. CONSENT AGENDA Acceptance of a grant from Business Oregon for County Fair and Fairground Operation Loss Support 2. Approval of Resolution No. 2024-034 to acquire right-of-way for the construction of improvements on Hamehook Road 3. Approval of Order No. 2024-023 cancelling uncollectible personal property taxes of $40,632.83 4. Approval of Board signature of Document No. 2024-550, an Oregon Criminal Justice Commission IMPACTS Grant Amendment #6 5. Approval of Board Signature of Document No. 2024-573, a Deed of Dedication for ten feet of right-of-way on Bear Creek Road 6. Approval of a Revocable License with Capitol Dental Care 7. Consideration of Board Signature on letter reappointing Lee Ferguson for service on the Black Butte Ranch Service District Budget Committee 8. Consideration of Board Signature on letters appointing Jay Hamachek, reappointing Caryl Gibson and thanking Stephen Buckley, for service on the Black Butte Ranch Service District Managing Board 9. Approval of minutes of the BOCC May 1, 8, 13 and 15, 2024 meetings ACTION ITEMS 10. 9:10 AM Public Hearing and consideration of Order No. 2024-026 adjusting rates for Wilderness Garbage and Recycling, Cascade Disposal, Bend Garbage and Recycling, High Country Disposal and Deschutes Transfer Company June 26, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 11. 9:25 AM Public Hearing and Order No. 2024-020 regarding the proposed Calande annexation to Rural Fire Protection District #2 12. 9:30 AM Second Reading of Ordinance 2024-002: Redmond Airport Master Plan Update Text Amendment 13. 9:35 AM Deschutes County Ambulance Service Area Committee recommendation to support additional ambulance support for Oregon wildfire incidents 14. 9:55 AM Oregon Department of Environmental Quality Grant Award Acceptance 15. 10:20 AM Consideration of Chair Signature of Document No. 2024-029, a Notice of Intent to Award Contract for Engineering Services for the S Century Dr: Sunriver Corridor Intersections Improvement Project 16. 10:30 AM Consideration of Document No. 2024-436, Amendment No. 1 to Contract for Engineering Services for the NW Lower Bridge Way/NW 43rd Street Intersection Improvement Project OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. 17. Executive Session under ORS 192.660 (2) (e) Real Property Negotiations ADJOURN June 26, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3 MEETING DATE: June 26, 2024 SUBJECT: Deschutes County Ambulance Service Area Committee recommendation to support additional ambulance support for Oregon wildfire incidents RECOMMENDED MOTION: Move approval of a letter supporting the licensing of Rapid Emergency Management as a wildfire incident ambulance service in the State of Oregon. (Note: This letter could be signed by the ASA Committee Chair or by the Board or Board Chair, whichever is preferred.) BACKGROUND AND POLICY IMPLICATIONS: OAR 333-250-215 (2) (f) requires that when the Oregon Health Authority EMS & Trauma Systems is determining whether to license an ambulance service, there must be a documented need for the service supported by the county government in which the ambulance service is based. The Deschutes County Ambulance Service Area (ASA) Committee met on June 12 with representatives of Rapid Emergency Management (REM), a business that provides full - service emergency management, with EMS licenses in Indiana and Texas, and has over a decade of experience in emergency management, emergency medical services, and disaster response. Specializing in ambulance services, medical care, and medical staffing, REM has a variety of equipment available for immediate deployment including over 100 ambulances. REM is applying to provide services as part of the Incident Resources Agreement (IRA) Program, which is operated by the State of Oregon, to provide additional wildfire suppression ambulance support through the State of Oregon Department of Forestry. REM is currently contracted at the Federal level via the US Forest Service for ambulance support of federally declared wildfire incidents (i.e., VIPR contract), but not contracted for state -level wildfire incident ambulance support. They currently have seven ALS ambulances stored in Redmond, Oregon for their Federal VIPR contract. The ASA committee recommends supporting REM's application to be licensed in Oregon, provided they do not provide emergency transport in Deschutes County per County Code 8.30 and do not hire local ASA EMS staff without first obtaining permission from franchised EMS providers. The Oregon Department of Forestry has expressed a need to license additional non - emergency wildfire incident ambulance support in Oregon and therefore the ASA Committee recommends support for REM becoming a licensed wildfire -only ambulance service in the State of Oregon. BUDGET IMPACTS: None ATTENDANCE: Tom Kuhn, Deschutes County ASA Administrator (Public Health) Chris Bell, Deschutes County Legal June 26, 2024 Oregon Health Authority —EMS & Trauma Systems Attn: Veronica Seymour 500 Summer Street NE E86 Salem, OR 97301-1118 RE: Ambulance Service Licensure for Rapid Emergency Management (REM) Dear Veronica: OAR 333-250-215 (2) (f) requires that when the Oregon Health Authority EMS & Trauma Systems is determining whether to license an ambulance service, there must be a documented need for the service supported by the county government in which the ambulance service is based. The county government must submit a letter of documented need for the service to the Oregon Health Authority on behalf of the ambulance provider. REM is currently located in Deschutes County in the State of Oregon and has requested a letter of documented need from the County to obtain its license to provide limited ambulance services within the boundaries of Deschutes County. In accordance with this requirement, this letter is provided in support of REM becoming a licensed ambulance service provider in order to provide state -level wildfire incident ambulance support in the State of Oregon. The Deschutes County Ambulance Service Area (ASA) Committee met on June 12 with REM and recommend support of REM being licensed in Oregon, with the stipulation that they do not provide emergency transport in Deschutes County per County Code 8.30 and not hire local ASA EMS staff without first obtaining permission from the franchised EMS providers operating within Deschutes County. Furthermore, the Oregon Department of Forestry has expressed that there still is a need to license additional non - emergency wildfire incident ambulance support in Oregon. REM is currently contracted with the federal government to provide ambulance transport services on federally declared wildfire incidents. Thank you for your consideration of Deschutes County's support for this licensure. $incerely, J. Patti Adair Chair, Deschutes County Board of Commissioners 1300 NW Wall Street Bend, Oregon 97703 A� (541) 388-6572 board@deschutes.org ®www.deschutes.org About Rapid Emergency Management UEI: MVR3SAXPE2E4 1 CAGE: 9UV90 Rapid Emergency Management ("REM") is a Native American and Woman -owned business that provides full - service emergency management throughout the United States & the World. With over a decade of experience in emergency management, emergency medical services, and disaster response. Specializing in ambulance services, medical care, and medical staffing. Our team of companies has over available contract rosters of over 500 team members including: Paramedics, EMTs, Registered Nurses & Physicians. REM has a variety of related equipment available for immediate deployment including over 100 ambulances, motor coach transport buses, side -by -side medical UTV's, medical trailers, mass casualty care transport vans, and wheelchair vans. Services Emergency Management — REM provides full -service emergency management for all natural disasters throughout the United States, and the World. Including: immediate disaster response, logistics, incident management, communications, and medical relief. Medical Staffing —We have vast experience in providing nurses, paramedics, EMTs, & physicians for various private and government contracts. Including: longterm staffing, short term staffing, and emergency staffing. Whetheryou have a multi -year need or a short-term need, REM can quickly respond to fulfill your needs — including full service Ambulances — Fully equipped, licensed, and certified Advanced Life Support (ALS), Basic Life Support (BLS), and Critical Care ambulances compatible of providing the most advanced medicine available in emergency medical services. EMS Consulting —With over 100 years of combined experience, the REM team can assist in any Emergency Medical Services consulting needs, whether hospital based, privately owned, or a government run system. Our Companies 4z 91 HEARTLAND AMBULANCE SERVICE Heartland Ambulance Service 4180 Elmhurst Drive, Indianapolis, IN 46226 ©®LO-,/VE STAR A M B 'Were Caring ComesTirst' Lonestar Ambulance Service 3700 Fredericksburg Road, San Antonio, TX 78201 HY I IA evil ►CE Physicians Ambulance Service 2667 Rand Road, Indianapolis, IN 46241 Paramount Consulting Group 745 NE 19`" Place Cape Coral, FL 33909 z zA asap _. R 0 U P For inquiries, contact Joshua Keywood at +1 260 444 6212 or by email at josh@rem911.com Our Administrative Team Christina Jackson Managing Partner /EMT Christina began her EMS career in 2010 as the co-owner of Heartland Ambulance Service based in Muncie, Indiana. Starting as a small operation, Heartland quickly grew into the largest privately -owned ambulance service in the region. Christina has personally been involved with over 25 deployments for disaster relief and provided both administrative and management support to those operations. Christina is an active member of the Cherokee Nation. Cassandra Keywood Partner /EMT Cassandra began her EMS career in 2016, as a founding member of Physicians Ambulance Service based in Fishers, IN. Starting from the ground up, Cassandra was an instrumental team member in forming an ambulance service that, within 2 years, had grown to nearly 80 employees in 3 locations throughout Indiana. Cassandra is a certified EMT and has personally deployed to many of our missions to support disaster response and relief. Joshua Keywood President of Government Contracting /Paramedic Joshua is the founder and former President of Physicians Ambulance Service. Joshua began his EMS career in 2013, quickly becoming a paramedic by 2015, working in both the private sector and for government based 911. Joshua secured government contracts for Physicians Ambulance Service throughout his career working with both local, state, and federal government agencies. Our Medical Direction Dr. Jan Kornilow, M.D. Dr. Jan Kornilow is an Emergency Medicine Physician currently Emergency Medicine Physician practicing at Indiana University Health Hospitals with a EMS Medical Director specialization in EMS Medical Direction. Dr. Kornilow provides medical direction for several counties within the area. Our Operations Team Jeff Chesleigh Jeff began his career in 2002 with Rural Metro Fire Department quickly FP-C, NREMT-P, FF 1/II climbingthe ranks, becoming a battalion chief and flight paramedic. Jeff then became the Area Operations Manager for Air Methods, a life flight helicopter, in charge of nursing staff, paramedic staff, and helicopter operations. Jeff is a licensed Paramedic, flight Paramedic, and certified fire fighter. Jeff is the operations manager for Rapid Emergency Management. For inquiries, contact Joshua Keywood at +1 260 444 6212 or by email at josh@rem911.com Our Previous Staffing & Deployment Work Oregon Remote Deployment Rapid Emergency Management deployed resources including paramedics, nurses, and EMTs to the State of Oregon to assist during the COVID-19 pandemic in a hospital setting. FEMA —Hurricane Response Heartland Ambulance Service deployed to Florida for numerous hurricanes over the last 7 years, including the latest major hurricane: Hurricane Ian. Heartland Ambulance Service has deployed on the national level under the AMR FEMA contract, and on the State level through the Department of Homeland Security. Local State Governments Physicians Ambulance Service deployed to Chicago, IL to support the State of Illinois Government with medical screening at the O'Hare Airport during the COVID 19 pandemic in 2021. 911 Government Contracts Lonestar Ambulance Service was selected by the City of McAllen, TX as the sole 911 ambulance provider in 2023. Lonestar Ambulance Service provides medical, dispatch, and administrative services for this contract. For inquiries, contact Joshua Keywood at +1 260 444 6212 or by email at josh@rem911.com Additional Prior Experience related to Government Contracts 1. US Army Guardian Response - Ground Ambulance 2. US Army / Mexico Army Search & Rescue Drill- Medical Staff 3. Presidential Inauguration - Ground Ambulance 4. Indiana Department of Homeland Security-COVID 19 Vaccinations 5. Indiana Department of Health - COVID 19 Vaccinations 6. New York City- Disaster Relief, 911 Support, COVID 19 Vaccinations 7. New Jersey- Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 8. New Orleans - Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 9. State of Maine - Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 10. State of Kentucky - Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 11. State of North Carolina - Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 12. State of South Carolina - Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 13. State of Missouri - Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 14. State of Oklahoma - Medical Staff 15. State of California - Disaster Relief, COVID 19 Vaccinations, Ground Ambulances 16. San Bernadino, California - Medical Staff 17. Welcome Allies, Quantico, VA- Medical Staff, Ground Ambulances 18. Welcome Allies, Camp Atterbury, IN - Medical Staff, Ground Ambulances 19. Texas Department of Homeland Security, Del Rio, TX- Medical Staff 20. Texas Department of Homeland Security, McAllen, TX - Medical Staff 21. Texas Department of Homeland Security, Brownsville, TX- Medical Staff 22. FEMA & State Level Natural Disaster Response a. Katrina -2005 b. Rita - 2005 c. Ike - 2008 d. Irene - 2011 e. Issac - 2012 f. Sandy-2012 g. Arthur -2014 h. Mathew-2016 i. Harvey -2017 j. Maria -2017 k. Irma - 2017 1. Michael-2019 m. Ida - 2021 n. New Hampshire-2021 o. Arizona - 2021 p. Vermont -2021 q. Idaho-2021 r. Connecticut - 2021 s. Pennsylvania-2021 t. Oregon - 2021 u. Ian - 2022 For inquiries, contact Joshua Keywood at +1 260 444 6212 or by email atjosh@rem9l 1.com Rapid Emergency Management ("REM") intends to obtain a transport ambulance license in Deschutes County in order to provide additional ambulance support to the State of Oregon Department of Forestry. Currently, Rapid Emergency Management provides ambulances, based out of Redmond, OR on the Federal -level, through the US Government via the US Forest Service for wildfire suppression (the VIPR contract). Federal contracts do not require a State of Oregon transport license as they are exempt from this provision. REM currently holds EMS licenses in the State of Texas & the State of Indiana. REM has had discussions with the state officials in regard to assisting the State with the required ambulance support for State -level wildfire deployments. In order to accomplish this, the State of Oregon requires all ambulances working on State -level contracts to have a State of Oregon issued transport ambulance license. The State has very limited resources for State -level ambulance support due to the lack of private ambulance services in the State of Oregon rural areas, along with the strenuous requirements for Fireline qualified personnel. One of the challenges of the requirement for the ambulance transport license is the ASA approval letter. In our situation, we would ONLY be providing ambulance support to the State of Oregon for wildfires. We would not operate a "day-to-day" ambulance services. We would not provide any transport services outside of State -level contracts in relation to wildfires, therefore not disrupting the Counties current ambulance operations. REM is applying for the Incident Resources Agreement (IRA) Program that is operated by the State of Oregon. This program is for wildland firefighting in Oregon. More information on this program can be found here: htt[)s-://www.oregQn.gov—/odf/firo/pago�s/f'ir htin_.aspx We would be willing to sign an agreement that we would not participate in any local transports, as we have no intention of disrupting your current operations — although we would be available to you in the event you had a need. Our goal is to be able to support the State by providing ambulances staffed with Paramedic & EMT crews (fireline qualified) that would provide medical care to injured wildland firefighters and civilians related to the wildfires. The reason we have chosen Deschutes County is because that is where our VIPR (National wildfire) resources are Located. We currently have seven (7) ALS ambulances that are stored in Redmond, Oregon for the VIPR contract. The need that is present is not necessarily specific to Deschutes County, but to the State as a whole. There are very few private providers in the State of Oregon which makes it very difficult for the State of Oregon to have resources available for wildfire related ambulance needs. Our service would help alleviate that pressure that the State is currently facing. Our company has been in business for over 10 years, we have welt -taken care of equipment. We are well managed, experienced, and we are about our reputation and our providers. The bottom line is that by approving us for the license, we would bring in tax dollars and jobs to Deschutes County as that is our home base location. Further - the county would be doing a great service to the State, the State -level hot shot crews, and the citizens of the State as we would be able to fill a need that can and will save lives of the crews that are fighting some of these very large wildfires throughout the State. For inquiries, contact Joshua Keywood at +1 260 444 6212 or by email at josh@rem911.com Brenda Fritsvold From: Jen Patterson Sent: Tuesday, June 25, 2024 2:00 PM To: Nick Lelack Cc: Whitney Hale; Brenda Fritsvold Subject: BOCC Meeting - Other Item Hi Nick, If possible I would like to bring an item to the Board during tomorrow's meeting. In FY'24 Ember's Wildflower Bunny Rescue was granted $2,394 from the Spay & Neuter Grant program. The contract agreement is a little vague in the timeline but alludes to the award period as one fiscal year to spend the grant dollars. Ember's did not receive the grant funds until September 21, 2023 and due to several factors will not be able to spend the entire grant award by June 30, 2024. Embers would like to request a 6-month - 1-year extension to use the full grant funds that were awarded. Thanks, Jen Lr�.� Jen Patterson I Strategic Initiatives Manager Pronouns: She/Her Tel: (541) 388-6654 1