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2024-199-Minutes for Meeting May 29,2024 Recorded 7/16/2024
t E s coG2� � BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 9:00 AM Recorded in Deschutes County C«.IZ®24�1 �9 Steve Dennison, County Clerk Commissioners' Journal 07/16/2024 4:19:39 PM IIIIIIIIIIIII! IIII IIIIiI II 2024-199 WEDNESDAY May 29, 2024 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Tony DeBone and Phil Chang (attending remotely). Also present were County Administrator Nick Lelack, Senior Assistant Legal Counsel Kim Riley and BOCC Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal webpage www.deschutes.org/meetings. CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m. PLEDGE OF ALLEGIANCE CITIZEN INPUT: • Carl Shoemaker commented on litigation involving former President Donald Trump, spoke to what he perceived as the motivations of the Republican Party, and encouraged people to vote in the upcoming election this November. • Charles Baer reported the State of Oregon's plans to increase its online presence and encouraged participation in this effort. CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda. 1. Approval of Resolution No. 2024-015 to extend 1.00 limited duration Health Services FTE BOCC MEETING MAY 29, 2024 PAGE 1 OF 12 2. Approval of Resolution No. 2024-025 extending a .10 limited duration District Attorney FTE by six months 3. Approval of Amendment No. 1 to the Intergovernmental Agreement accepting Grant in Aid Funding 4. Approval to apply for Criminal Justice Commission Restorative Justice grant continuation 5. Approval of minutes of the BOCC April 23, 24 and 30, 2024 meetings DEBONE: Move approval of the Consent Agenda as presented CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried ACTION ITEMS: 6. Bicycle and Pedestrian Advisory Committee 2023-2024 Annual Report And Safe Sidewalk Awards Senior Planner Tanya Saltzman and Dave Thomson, Chair of the Bicycle - Pedestrian Advisory Committee (BPAC), presented the 2024 Safe Sidewalks Awards, given to businesses and individuals who help to keep public sidewalks clear for pedestrians. Award winners are recognized for going beyond the legal requirements to remove snow, ice and debris from sidewalks. Thomson then presented BPAC's 2023-2024 annual report, saying that a new State law regarding e-bikes was developed following the death of a 15-year-old while riding his e-bike in Bend. In conjunction with this legislation, the Bend -La Pine School District adopted a policy prohibiting students younger than 16 from bringing an e-bike or e-scooter onto school grounds. In response to Commissioner Adair, Thomson confirmed that the BPAC is currently recruiting for an open position, with applications being accepted until June 3rd. BOCC MEETING MAY 29, 2024 PAGE 2 OF 12 7. 8. Commissioner DeBone suggested that BPAC coordinate with the Newberry Regional Partnership, which is currently conducting a public visioning exercise to guide the future of the Newberry community. SB 5525 funding to support a Secure Residential Treatment Facility Holly Harris, Behavioral Health Director, explained the newly appropriated State funding to support community mental health programs to provide services, including housing, to persons who are civilly committed due to mental illness. Health Services seeks approval to accept $2 million which would be used for a 16-bed Secure Residential Treatment Facility (SRTF) in Redmond. Harris said the proposal is to partner with a private entity to construct and operate the facility. Discussion ensued that federal regulations limit the number of beds allowed in these facilities to 16, which is insufficient. Commissioner Chang asked about the source of the remaining funds needed to build and operate the SRTF. Harris expected additional resources to be provided by a private partner which will design, build and operate the facility. Noting that the current facility was built by the County, Commissioner DeBone recognized that the need for more beds is acute. Commissioner Adair reported that construction costs have recently lowered which may make for a more competitive bidding environment. DEBONE: Move approval to accept Oregon Health Authority Senate Bill 5525 Funding in the amount of $2,000,000 to support a Secure Residential Treatment Facility CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Updated Oregon Health Authority grant #177672 for behavioral health housing funds Behavioral Health Director Holly Harris shared the background of the $3.9 million grant previously awarded to DCHS by the Oregon Health Authority for increasing behavioral health housing and explained the change to extend the term of the grant agreement to 2045. Saying that DCHS has no intention of waiting that long to expend this funding, she described the need for adult foster home facilities for IDD clients and persons experiencing mental health issues and said this funding BOCC MEETING MAY 29, 2024 PAGE 3 OF 12 will also support residential shelter for youth as well as psychiatric services for youth. Commissioner Chang suggested offering a tour for local legislators and Representative Chavez-DeRemer ahead of next year's legislative session. CHANG: Move approval of Chair signature of Document No. 2024-400 to amend an agreement accepting grant funding from the Oregon Health Authority for behavioral health housing DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 9. Oregon Criminal justice Commission Deflection Program grant Behavioral Health Director Holly Harris said the initial grant amount of $378,000 represents the first half of the total funding anticipated for this program, which will be coordinated by the Sheriff's Office. A resolution will be brought back to the Board for consideration of a new 1.0 FTE in the DCSO to administer the deflection program. DEBONE: Move to accept Oregon Criminal justice Commission Deflection Program grant funding in the amount of $378,336 CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Responding to Commissioner DeBone, Harris said DCHS can assist Eastern Oregon counties in determining how best to secure and allocate deflection program funds from the State. Harris added that Marion County has developed a model which DCHS will use as a jumping off point for Deschutes County's program. 10. Public Hearing to consider amendment to DCC 8.35, Weed Control Dave Doyle, County Counsel, explained the proposed amendment to Deschutes County Code to task the Road Department with distributing weed control information rather than the County Clerk. BOCC MEETING MAY 29, 2024 PAGE 4 OF 12 The public hearing was opened at 9:55 am. There being no one who wished to speak, the public hearing was closed at 9:55 am. The Commissioners expressed support for this change. DEBONE: Move approval of first reading of Ordinance No. 2024-004 by title only CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Chair Adair read the title of the ordinance into the record. 11. Presentation: 2024 Point -In -Time count data for Central Oregon Ben Scott from Neighborlmpact said a Point in Time count is a snapshot in time of the number of sheltered and unsheltered homeless persons in a given area. Saying that the most recent Point in Time count in Deschutes County was conducted in late January, he explained the survey collection tools used for both sheltered and unsheltered homeless persons and reviewed the PIT count by year for Deschutes County for 2022, 2023 and 2024. Scott stressed that nearly half of the persons responding indicated they have lived in central Oregon for at least ten years. Commissioner Adair noted that 655 people chose not to answer the question of how long they have lived in Central Oregon. Scott said he would not expect their answers to differ from the ones that were provided. Responding to Commissioner DeBone, Scott said PIT count results are submitted to HUD, which uses them to prepare a report that is submitted to Congress later in the year. In response to Commissioner DeBone, Eliza Wilson, representing the Homeless Leadership Coalition (HLC), said the HLC is working to expand shelter opportunities and outreach to the homeless population. She said without more low-income housing, homeless persons cannot be moved out of shelters. Commissioner Chang was heartened to see the total numbers of homeless persons decline in both Bend and Redmond, which he attributed to investments in transitional housing and focused work to assist people out of homelessness. He agreed that the lack of low-income housing is a continuing problem. BOCC MEETING MAY 29, 2024 PAGE 5 OF 12 Discussion ensued regarding the availability of federal vouchers for housing and the fact that these do not cover the cost of housing in Bend. In addition, many more vouchers are issued than units are available. 12. Request to reopen the record on the matter concerning a commercial Activity in conjunction with farm use (Lava Terrace Cellars) in the Multiple Use Agricultural Zone Nathaniel Miller, Associate Planner, presented a request from the applicant to re- open the record on a matter concerning a commercial activity in conjunction with farm use (Lava Terrace Cellars) in the Multiple Use Agricultural Zone. The purpose is to allow the submittal of additional information on issues raised at the public hearing held before the Board on April 10tn Stephanie Marshall, Senior Assistant Legal Counsel, summarized the request and associated considerations. Referring to a second request to re -open the hearing if the record is reopened, Marshall said reopening the public hearing could create a procedural error since County Code does not specifically allow for that. Noting that Commissioner Chang had recused himself from this matter, Commissioner DeBone stated his support for reopening the record at the applicant's request. DEBONE: Move to re -open the record for Appeal No. 247-22-000018-A ADAIR: Second VOTE: CHANG: (recused) DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 2 - 1 - 0 (Chang recused) Saying that the record is now reopened, Marshall asked if the Board wished at this time to set a date for how long the record will remain reopened. Miller added that the applicant has already waived the 150-day clock. Following discussion, staff presented draft Order No. 2024-019 to re -open the record through July 31, 2024, thereafter allowing for a subsequent rebuttal phase and time for the applicant to submit its final legal argument. Deliberations would occur in September. Move approval of Order 2024-019, reopening the record for Appeal No. 247-22-000018-A through July 31, 2024 at 4 p.m. Second BOCC MEETING MAY 29, 2024 PAGE 6 OF 12 VOTE: CHANG: (recused) DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 2 - 1 - 0 (Chang recused) 13. Amendment to the agreement with the City of Bend regarding the use of ARPA funds for the Homeless Solutions Partnership project Laura Skundrick, Management Analyst, explained that in 2022, the County awarded the City of Bend $1.5 million in American Rescue Plan Act funds in support of the Homeless Solutions Partnership project. Of those funds, $750,000 were specified for operations of the Franklin Avenue shelter; however, because that facility is fully funded through the next fiscal year, Bend has requested the ability to instead use these funds to support other shelter facilities such as the Navigation Center. Commissioner Adair stated her support for using these funds for case management services, which can be highly effective in transitioning people out of homelessness. CHANG: Move to authorize the County Administrator to sign Document No. 2024-442, an amendment to the agreement with the City of Bend for the Homeless Solutions Partnership project DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 14. Update on the possible use of County -owned property on Fort Thompson Lane for a recreational campground Commissioner Chang reviewed that last year, the County commissioned a study which looked at this County -owned property as well as three others in an attempt to determine the feasibility of using one or more of them for market -rate recreational campgrounds. Now that these properties have been evaluated for their suitability of siting a recreational campground in terms of economics, location, size and topography, community outreach will be conducted to gain input from the public. Addressing concerns that the County is considering establishing a managed homeless camp on the Fort Thomppon property, Commissioner Chang said there is no interest or intention to do this. Instead, he spoke to the possibility that a BOCC MEETING MAY 29, 2024 PAGE 7 OF 12 recreational campground with basic amenities could attract people who are dispersed camping at no charge on federal lands. Referring to the recent paving of Hunnell Road and speaking to the possibility of adding eight to ten miles of trails on the Fort Thompson property for recreational use, Commissioner Chang acknowledged the cost of establishing and operating a day use -only park and said adding a campground could render a multi -use park/campground with trails and open space revenue -neutral. He stressed that no decisions have been made, and said many discussions are needed on the preliminary ideas that have thus far been considered. )en Patterson, Strategic Initiatives Manager, provided a brief background of this proposal, which included the direction to staff to look into the opportunity for a State grant to develop a campground. Will Groves, Planning Manager, referred to a memo which touched on available grant funding from the Oregon State Parks County Opportunity Grant Program; what constitutes a public vs. a private campground; and various case law decisions and land use review considerations that could arise in a park master planning process. Groves noted that the Fort Thompson property is zoned Exclusive Farm Use, which places significant limitations on potential uses and specifically prohibits its development as a privately -operated campground unless a goal exception was obtained. Commissioner Adair said developing a campground would be costly, and the County has other pressing needs that are higher priority. Commissioner Chang stressed that the Board has not voted to move forward to develop a campground at this or any other site. Adding that the economic analysis that was done showed a positive rate of return, he said if grant funding was secured, he expected that revenues generated from the campground would render its cashflow positive after the first year. In response to Commissioner DeBone, Groves referred to applicable law and outlined a potential land use review process, which may or may not involve the State's park master planning process. Groves noted concerned inquiries from those who live in proximity to this property. Commissioner Chang disclosed discussions with the Bend Park & Recreation District about a possible partnership to develop trails and open space on this property, noting that BPRD has substantial experience in developing park masterplans. He said if the County secured grant funds to develop a masterplan, that funding could perhaps be used by the BPRD to do this work. BOCC MEETING MAY 29, 2024 PAGE 8 OF 12 Groves agreed that a full masterplan would allow for more amenities and facilities than could otherwise be achieved. In response to Commissioner DeBone, Groves said no maximum campground stay is defined under State law, although most campground stays are limited to 30 days. Commissioner DeBone said a maximum stay of two weeks might be the best option. He believed there is a market need and therefore opportunity for this, saying that some people choose to travel with solar panels, lithium batteries and satellites for internet service. He disagreed that a campground on County -owned property should be restricted to being operated by a public entity rather than a private company. Commissioner Chang supported determining what size of campground would be economically feasible, saying a good initial project might be 50 or 100 sites if the numbers work. He suggested tabling the question on whether to apply for a COGP grant or pursue developing a masterplan until this question is answered. Patterson offered to ask ECONorthwest for guidance in determining this from the spreadsheet already provided by them. Commissioner DeBone stressed that because 80% of the land in Deschutes County is publicly -owned, just 20% is available for development. Commissioner Chang said it would also be valuable to spend some time engaging with nearby residents on this proposal and hear their thoughts and concerns. Commissioner Adair said developing a campground would have to make economic sense. A break was announced at 11:37 am. The meeting resumed at 11:41 am. 15. Board consideration of whether to hear an appeal of a Hearings Officer decision concerning a psilocybin service center within juniper Preserve destination resort Audrey Stuart, Associate Planner, presented the question of whether the Board will hear an appeal of a Hearings Officer decision denying a psilocybin service center within the Juniper Preserve (formerly Pronghorn) destination resort. Following a public hearing on March 12, 2024, the applicant submitted a timely BOCC MEETING MAY 29, 2024 PAGE 9 OF 12 appeal of the Hearings Officer decision denying the applications. Stuart reviewed the reasons given by the Hearings Officer for the denial. Noting that some comments received outside of the record have not been added to the record, Stuart asked if any of the Commissioners have received comments on this matter. Commissioners Adair and DeBone stated they had received an email on this subject which they will not consider in deciding this issue. Commissioner Chang said neither will he consider any emails received on this subject in deciding whether to hear the appeal. Commissioner Chang was interested to hear this appeal, noting it involves the first proposal of its type and he believed it important to test the County's regulations. Commissioner DeBone also supported hearing the appeal. Senior Assistant Legal Counsel Stephanie Marshall said it is unlikely that the State's Land Use Board of Appeals would give deference to the Board's read of its regulations in this matter. She added that some comments may be submitted which could complicate this matter. CHANG: Move approval of Order 2024-018 approving review of Hearings Officer's Decision in File Nos. 247-23-000614-CU, 247-23-000615-SP; and specifying that the review will be conducted limited de novo DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes no. Motion Carried 2 - 1 16. Department Performance Measures Updates for FY'24 Q3 Jen Patterson, Strategic Initiatives Manager, said four departments were selected to provide updates on progress made during FY'24 Q3 on selected performance measures that fall under the County goals and objectives of Resilient County and Housing Stability. Planning Manager Will Groves reported on progress made on the County's program to allow rural accessory dwelling units following the Board's approval of amendments to County Code which implemented SB 391. Fair & Expo Director Geoff Hinds described specific projects undertaken with the goal of providing a safe and modern venue to all —these include replacing the HVAC system, upgrading lighting, renovating the interior and restrooms of the BOCC MEETING MAY 29, 2024 PAGE 10 OF 12 Middle/South Sister buildings, and embarking on a facility -wide wireless network installation in partnership with IT. Property Manager Kristie Bollinger spoke to the goal of expanding opportunities for residential development on appropriate County -owned properties, saying progress made includes the sale of Newberry Neighborhood Quadrant 2d and the sale of the Simpson Avenue property in Bend. Road Director Chris Doty reported on the target to have 96% of the County's public roads rated with a Pavement Condition Index above 70, saying this goal has been met with a result of 98.6%. Commissioner Chang exited the meeting at 12:07 pm. 17. Treasury Report for April 2024 Bill Kuhn, County Treasurer, presented the Treasury Report for April 2024, 18. Finance Report for April 2024 Dan Emerson, Budget & Financial Planning Manager, presented the Finance Report for April 2024. OTHER ITEMS: • Commissioner DeBone recently attended a Sunriver Homeowners Association Board meeting where the subject of possible changes to the Management Agreement was discussed. • Commissioner DeBone toured the Moon Pit site, which has been put forward as a possible location for the County's new landfill. • Commissioner DeBone attended the first meeting of the South Redmond Tract Large Lot Industrial Technical Advisory Committee, where needed investments for the southeast corner of Redmond were discussed. • Commissioner DeBone will be interviewed by radio station KBND tomorrow. • Commissioner DeBone shared that on June 6th, the High Desert Museum will offer a demonstration of the 1904 Lazinka sawmill for visitors to see how lumber was processed at the turn of the century. • Commissioner DeBone said the Newberry Regional Partnership is offering a presentation on understanding homeowners insurance to address concerns about rising rates and some property owners having their insurance cancelled due to fire risk. • Commissioner Adair reported that candidates for the Audit Committee are being interviewed this week. BOCC MEETING MAY 29, 2024 PAGE 11 OF 12 • Commissioner Adair shared that she recently arrived at the Redmond Airport to check in for a flight and was incorrectly told that her passport had expired. • Commissioner DeBone wished his wife a happy 30th wedding anniversary. EXECUTIVE SESSION: At 12:29 pm, the Board entered Executive Session under ORS 192.660 (2) (e) Real Property Negotiations. The Executive Session concluded at 12:38 pm, after which the Board directed staff to proceed as discussed. Being no further items to come before the Board, the meeting was adjourned at 12:38 pm. DATED this �� day of 2024 for the Deschutes County Board of Commissioners. RECORDING SECRETARY _ _.._ PATTI ADAIR, CHAIR ANTHONY DEBONE, VICE CHAIR PHIL CHANG, COMMISSIONER BOCC MEETING MAY 29, 2024 PAGE 12 OF 12 vT E s C'G �-A BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, MAY 29, 2024 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 ( www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzv. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.. CONSENT AGENDA Approval of Resolution No. 2024-015 to extend 1.00 limited duration Health Services FTE 2. Approval of Resolution No. 2024-025 extending a .10 limited duration District Attorney FTE by six months 3. Approval of Amendment No. 1 to the Intergovernmental Agreement accepting Grant in Aid Funding 4. Approval to apply for Criminal Justice Commission Restorative Justice grant continuation 5. Approval of minutes of the BOCC April 23, 24 and 30, 2024 meetings ACTION ITEMS 6. 9:10 AM Bicycle and Pedestrian Advisory Committee 2023-2024 Annual Report and Safe Sidewalk Awards 7. 9:30 AM SB 5525 funding to support a Secure Residential Treatment Facility 8. 9:40 AM Updated Oregon Health Authority grant #177672 for behavioral health housing funds 9. 9:50 AM Oregon Criminal Justice Commission Deflection Program grant and Resolution No. 2024-031 adding 1.0 Behavioral Health Specialist II FTE as of June 1, 2024 10. 10:00 AM Public Hearing to consider amendment to DCC 8.35, Weed Control; deliberations and first reading of Ordinance No. 2024-004 11. 10:05 AM Presentation: 2024 Point -In -Time count data for Central Oregon May 29, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 12. 10:25 AM Request to reopen the record on the matter concerning a commercial activity in conjunction with farm use (Lava Terrace Cellars) in the Multiple Use Agricultural Zone 13. 10:30 AM Amendment to the agreement with the City of Bend regarding the use of ARPA funds for the Homeless Solutions Partnership project 14. 10:45 AM Update on the possible use of County -owned property on Fort Thompson Lane for a recreational campground 15. 11:10 AM Board consideration of whether to hear an appeal of a Hearings Officer decision concerning a psilocybin service center within Juniper Preserve destination resort 16. 11:25 AM Department Performance Measures Updates for FY'24 Q3 17. 11:40 AM Treasury Report for April 2024 18. 11:50 AM Finance Report for April 2024 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 19. Executive Session under ORS 192.660 (2) (e) Real Property Negotiations ADJOURN May 29, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3 �v-ces c o ?� BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Citizen Input or Testimony Subject: ` c t z Date: z z 2. Name C" Address 3 1 ? ilk t P-eK. �I Phone #s E-mail address c a 0 04 In Favor Neutral/Undecided v Opposed Submitting written documents as part of testimony? ❑ Yes ZI No If so, please give a copy to the Recording Secretary for the record. t rAZ -V PC SUBMIT COMPLETED REQUEST T RECORDING SECRETARY BEFORE MEETING BEGINS' J-c�s c ?.� BOARD OF COMMISSIONERS' MEETING o { REOUEST TO SPEAK Citizen Input or Testimony Subject: or ` 0,) Date: Name c^(_'> Address 2 ...7 � � A/ Phone #s.-- E-mail address v f T$4 In Favor Neutral/Undecided Opposed Submittingwritten documents as art of testimony? Yes t L, p y. If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS �J-ces o BOARD OF COMMISSIONERS''MEETING REOUEST TO SPEAK Citizen Input or Testimony Subject: O a Date: �--� Name kt�- Address Phone #s c� E-mail address In Favor ❑ Neutral/Undecided Opposed Submitting written documents as part of testimony.Yes No If so, please give a copy to the Recording Secretary for the cord. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS May 29, 2023 Commissioners, You requested a campground feasibility study to examine the potential of developing RV parks on three County owned sites. The stated rationale was to address camping facility deficiencies in Deschutes County that are hindering our recreational economy. The resulting ECONW report does not provide adequate justification for the County to develop the Ft. Thompson site, and the report even said that Drafter Rd was the preferred option. The report's introduction starts off saying:.."A scarcity of camping opportunities in Central Oregon..." but the report never documents this statement. However, it is this undocumented and inaccurate scare that is being used to justify the Ft. Thompson project. I have attached a detailed evaluation of the report looking at what the report actually says about camping supply and demand, not the image it tries to project. I encourage you to read this analysis. Normally, we identify and document a problem. Then we identify a range of solutions, and try to choose the best one. If, and this is a big if, we truly have a camping facility deficiency, what are the potential solutions and where is the documentation that the County owned lands are the best fix? It appears that in this case you have your desired solution, and you are trying to find a rationale to make it work. If there is a deficiency of RV park facilities, why not try to provide incentives for existing RV parks to expand, or incentives for new RV parks? And isn't the 176 unit RV park being constructed right now on Murphy Rd addressing our purported shortage? This project was not even mentioned in the report. Most importantly, where is the justification for the County to get directly into the commercial RV park business? If there is a traditional campground problem, is it even a problem the County should directly fix? Deschutes County consciously does not have a parks and recreation department. Why should the County now jump into this function, and without any real and public discussion of adding this new role? If the County believes there is a campground problem, why would it not work with the US Forest Service, the BLM, Oregon State Parks, its cities, and the Bend Park and Recreation district to find ways to provide more camping? These are the governmental entities already in the recreation and camping business. Commissioners, I strongly urge you to not put any more time and resources into trying to develop the Ft. Thompson site; a RV park at Ft. Thompson is not appropriate. Thank you, Bruce Halperin 20655 Sunbeam Ln, Bend, OR 97703 I believe the Ft. Thompson site is not appropriate for a recreational campground or an RV park. The stated reason in the Camping Feasibility Study for Deschutes County to provide camping facilities is that countywide recreational demand/use continues to grow and we do not have enough camping facilities to allow visitors to fully partake of our recreational opportunities. However, the ECONW report's support of an "urgent" need for new campgrounds is extremely weak for campgrounds and is nonexistent for RV parks. And the study does not provide support for a specific need for a camping facility at any of the three county properties. Before addressing recreational camping issues, I would like to mention the elephant in the room. It is somewhat difficult to evaluate the need for recreational oriented camping facilities when it is not really clear what the actual intent of the Commission is. It appears that the commission might be trying to deal with non -recreational housing and homeless issues. The Project Understanding section of the March 29, 2023 contract between Deschutes County and ECONorthwest says: "...An estimated four million overnight visitors come to Central Oregon annually and this intensity of use strains the already limited short- and long-term housin supply. To combat short- and long-term housin needs within Deschutes County, Deschutes County has identified three sites, on county -owned land to evaluate the feasibility of developing multi -benefit campgrounds... (underlining mine)" The term multi -benefit campground is never defined, but based on how terms are used in the report, could easily be non -recreational housing. The second paragraph of the report's introduction says: "...Furthermore, affordable RV and tent campgrounds could help address the short-term housing needs of seasonal workers in recreational areas during peak seasons or provide support for the growing demand to accommodate the unhoused or homeless who often rely on RV parks as an affordable housing option...." This emotional editorial may or may not even be true, but it has no relevance to recreational facilities. If the primary county problem is needing camping facilities to support recreation users, then saying the necessary facilities might be used for other purposes is wrong Additionally, Commissioner Chang has muddied the waters further by publicly saying the facility could be used for homeless people needing camp spots. In the May 4, 2024 Bend Bulletin he said: "...And, you know, we have so much dispersed camping on our federal lands right outside the city of Bend. I think a developed campground in a nice spot that has plumbing, toilets, water, maybe even electrical hook-ups, wife - I think it has a role to play in drawing some of the van life component out of our federal lands. Then it would make it easier to know where our homeless folks are and, you know, to do outreach and support them or send law enforcement to work with them as necessary." At the Commission's annual retreat in January, 2024 which included a discussion of the Campground Study, Commissioner DeBone said the facility could be useful for seasonal workers. So it is very reasonable to wonder what the Commission is actually twin tg o do. For the rest of this document I will assume that the county is pursuing a truly recreation supporting camping facility, and I will show why it has not made its case that such a facility is needed. Before I support my assertions, I would like to address an imprecision and fuzziness of terms. The campground study never defines campgrounds and switches between terms a little too ECONW Camping Report Analysis Page I easily. I am defining the terms to match general public perceptions. I will use the term camping facility to cover the full range of camping situations. The term campgrounds will generally mean: publicly run facilities, for recreational purposes, near or at recreational opportunities, and for short term use. Sites may be for tents or RVs, but campgrounds, except for some state parks, rarely have full hookups and provide limited services. The term RV park will mean: generally a private/commercial facility, catering mostly to RVs, with transient and longer term stays, and market rate fees and support services. Let's start the analysis of the report with Section 2 Purpose and Need — Campground Demand. The first argument supporting too much demans is that the county's population is growing and is expected to continue to grow. But there is no direct link to how increased population means we need more camping facilities. Demand argument 2 is that the county transient room tax collections are rising. Again, no link or explanation of why this increase of lodging revenues means we need more camping facilities. Demand argument 3 is based on a report ECONW did for the Deschutes National Forest service that projects a 33% visitation increase in the forest from 2021 to 2040. This is for everything from hiking, to skiing, to boating, fishing, hunting, mountain biking, camping, etc. The report for the forest service states most of the listed activities will grow faster than camping. It does not sa if there is a deficiency of camping opportunities, other activities are more popular, or, just as possible, people camping are partaking of an increased number of additional activities. However, the report's executive summary makes a leap and concludes: "... While camping has grown steadily, other activities like downhill skiing, hiking, and nature exploration have outpaced it. This surge in interest underscores the need for expanded camping and recreational facilities ... (underlining mine)." If we need more camping opportunities in the Deschutes Forest to keep the activities balanced, shouldn't we be working with the USFS to add more camping in the forest? There is nothing in the report stating how the purported lack of campground supply in the Deschutes Forrest can be alleviated by a RV park on the north side of the Bend city limits. Finally, the report to the Forest Service did say that most of the expected activity growth would be by locals, not outsiders, which further undermines the contention we need a camping facility at Ft. Thompson. Demand argument 4 is never spelled out but is quite publicized. The report says twice in the Introduction that demand for camping is so high that the visitors have to cut short their stays. However, Deschutes County faces a challenge as it grapples with a shortage of short-term lodging capacity that caters to outdoor recreationists, preventing visitors from extending their stays... A scarcity of camping opportunities in Central Oregon, including for recreational vehicles (RV), not only reduces total visitation ..." These emotional statements are not backed up in any way in the report. There are no numbers or documentation of people having to cut short their recreational trips to Deschutes County. During peak summer there are probably camp facilities where people can not stay as long as they would like. This is true for peak season at recreation facilities world wide, and is not a great support of demand being way above supply. Demand argument 5 again is mentioned in the report's introduction. The purported "scarcity" of camping opportunities "...contributes to increased dispersed camping in undeveloped forestland ECONW Camping Report Analysis Page 2 and along roads..." There is nothing in the report supporting this dramatic claim. If campgrounds and RV parks would serve as a substitute for dispersed forest camping, are they doing that function now? Where is the survey of dispersed campers asking if they would use campgrounds and market rate RV parks? Where is the documentation? Let's move on to supply discussions. Section 3 covers Current Campground Operations in Deschutes County (Supply), although much of the section really deals with demand and usage. But let's start with the overall supply issue. The second paragraph of the introduction states: "... While visitation and population have both rapidly grown over recent decadesthere has been no corresponding increase in camping capacity ... (underline mine)." This statement seems to be based on nothing. There is no inventory of the current total campground facilities in the county — the number of campgrounds or the number of sites. And there are no numbers for campgrounds or sites twenty plus years ago to compare to. Section 3 starts with the UFS campgrounds in the Deschutes National Forest. Utilization rates were available for 57 of 81 identified campgrounds. It is not clear what the utilization rate means, if it is campsite occupancy rates or something else. Twenty three of the 81 campgrounds had utilization rates over 60 percent. Implied is this is a high rate showing the need for more campgrounds. But, it just as easily can mean that only 23 of 81 campgrounds are relatively busy. Interestingly, the 23 listed campgrounds with high utilization rates are all on lakes, rivers, or creeks — places with great amenities. The report next talks about RV parks in the county. It states there are 14 of them and lists 12 in its chart, with one having no site or pricing info. Occupancy information was only available from one site, the Expo Center RV park. There was NO information on the types of customers, the mix of short and long term stays, what the focus of each park is, or anything that might show how the RV parks supported recreational users in Deschutes county. In the chart listing the 12 parks, the four of the six that show a monthly pricing range, did not even show a daily price range, suggesting they are very much not oriented towards short term or recreational users. Since we are talking about RV park supply, and the report states that supply is not growing, it would have been informative to have a definitive number of the current existing RV park sites in the county. And it would have been just as useful to have this inventory from 20 years ago to compare numbers. As is, we have absolutely no idea if the amount of RV Park sites has stagnated or grown over time. Plus, the report does not mention the 176 site Bend RV Park being built right now on the south side of Bend, which clearly contradicts the stagnation narrative. At first blush, and probably second blush, this project would seem to address any purported need for new RV camping facilities in the county. It is also being done without governmental support. The report moves on to briefly talk about the three state parks in the county. The two with reserved camping spots reported occupancy rates higher than the Oregon state park average. Unstated, but implied, is there is an overdemand at our two state parks. There are a broad range of state parks in Oregon, and our two high amenity, accessible locations should be above the overall state average. You would expect Ft. Stephens and Honeyman state parks on the coast to ECONW Camping Report Analysis Page 3 be above average and you would expect the isolated Cottonwood Canyon near Wasco to be under the state average. In the introduction, and on a slide used during the ECONW report presentation to the commission, it states: "Deschutes County has not introduced a new county -run campground in over four decades." This is an incredibly disingenuous statement. It sounds like total government malfeasance and clearly bolsters the sense of some kind of campground facility shortage. The not stated truth is that Deschutes County does not have a parks department and is consciously not in the park or recreation business. The County made a decision in the past to leave these functions to federal agencies, the state, cities, and especially Bend Parks and Recreation. Our realistic camping supply is much larger than the report alludes to. The report several times shifts from visitor or recreation numbers in the county to those of an undefined Central Oregon. The report's introduction says: "A scarcity of camping opportunities in Central Orel, including for recreational vehicles ... (my underlining)" Since the report is stating that Central Oregon has a scarcity of camping opportunities (which it never backs up), it seems like the report's supply analysis should have included more camping facilities beyond the county border - from Lake Billy Chinook, to the Crooked River, to Santiam Hwy, and more. All of these areas are within Central Oregon. The report attempted to make a case for needing more campgrounds in the county. The data focused only on the Deschutes National Forest, but it did not even make a case for more campgrounds there. The report certainly did not make any case for needing more RV parks. What little information actually provided made a good case that there is no need for the county to develop an RV park. Let's look at this information. This sentence on page 7 precedes Exhibit 8 which attempts to show Deschutes Forest campground occupancy rates: "...While the data available for comparing campground and RV park occupancy rates is limited,... " The reality seems to be there is NO data comparing the USFS campground occupancy rates to RV parks. So, the whole point of using the USFS campground's utilization rates to examine RV park demand is meaningless. Especially comparing the cascade mountains against the Hwy 97 corridor. The report states it only has RV Park occupancy rates from one park. The one park is the Expo Center RV Park, which is very unique in that it is intertwined and accessory to the Expo Center. In general, it seems a little bold to make any claims of a shortage based on one facility. When looking at Exhibit 19 below showing hotel and RV park occupancy rates, non -recreational parks are represented by the Expo RV park. Recreational RV parks are represented by two state parks (which are different than RV parks). ECONW Camping Report Analysis Page 4 Exhibit 19. Deschutes County Hotel and RV Occupancy Rates by Month Since January 2021 Recalibrated to the Natural Occupancy Rate for the County Source: ECONorthwest ana(vsis using STIR Global, Oregon State Parks. and Deschutes County data. Jan 44.4% 42.0% 29.8% 27.8% Feb 50.6% 47.8% 31.0% 31.1 % Mar 59.2% 55.9% 37.3% 51.2% Apr 60.7% 57.3% 47.7% 66.7% May 64.6% 61.0% 59.0% 77.6% Jun 75.9% 71.7% 71.5% 95.1 % Jul 79.2% 74.8% 77.4% 88.3% Aug 75.6% 71.4% 64.0% 83.9% Sep 72.7% 68.6% 69.4% 74.7% Oct 64.7% 61.1 % 53.9% 76.6% Nov 50.5% 47.7% 32.6% 49.2% Dec 47.1 % 44.5% 31.7% 33.9% Annual 62.1% 58.7% 50.4% 63.0% Looking at the numbers for the lone RV park and the two state parks reveals something kind of interesting; there doesn't seem to be an overwhelming, yearlong shortage of RV camp spots at our probably most popular facilities. The three summer months average for the Expo RV park is 71%, and the yearly average is only 50%. This for a facility that specifically supplies lodging options for Expo Center events. We have absolutely no idea of how representational those numbers are for the other RV parks in the county. The two state parks are in the 80% range mid- summer, but the yearly occupancy average is 63%. This peak, high demand pattern is true for every nice, accessible state and national park in the country. Possibly the County should be talking to the State Parks about expansion in the parks, not the County building its own facility. But overall, this hardly seems like occupancy numbers crying out for a governmental fix. The underlying process flaw in the Commission's instructions is that the County is not asking what is the best solution to a specific problem (which it is having trouble documenting). If the County really determined that a lack of campgrounds or RV parks was hurting our economy and hurting our residents, how would we try to address the problem? Could we find better, more cost effective solutions? Would we even consider any of the three sites if the County did not own them? Is this even a problem the County should address? When hotel demand exceeds supply, as the report states is the current situation, should the County be providing hotels? If the County really thought we needed more camping opportunities, shouldn't it be advocating to the USFS, the BLM and the State Parks Dept, to increase existing campground sizes and to add new ones? And if the County really thinks we need more RV parks, shouldn't it be doing the same things that cities and counties do when they want to encourage specific private sector uses in desired locations? ECONW Camping Report Analysis Page 5 One last area of discussion. A concept mentioned multiple times is the county park with some form of accessory camp facility. A county park will be very much needed to help circumvent some land use restrictions, as well as for raising grant monies. The whole focus of the ECONW study has been on camping. There is NO analysis of a park and recreational deficiency anywhere in the county, and the same for needing a county park along Hwy 97 to fix this deficiency. There has not even been any public discussion by the Commission to get the County into the park business. This seems like a weighty decision that should be very transparent, open, and well supported by the citizenry. I am not going to speak to the site assessments as I really do not think a case has been made to use the County owned sites for any type of camping. However, especially on the Ft. Thompson site, I think the report's list of constraints is much more substantial than the Commission wants to acknowledge. And I am very sure the public response to the proposal will be much more negative and sustained than the Commission predicts. ECONW Camping Report Analysis Page 6 \X0T E s Co Q� G�� ' BOAR® OF COMMISSIONERS MEETING DATE: May 29, 2024 SUBIECT: Approval to apply for Criminal Justice Commission Restorative Justice grant continuation RECOMMENDED MOTION: Move to authorize the application for a Criminal Justice Commission Restorative justice gra nt. BACKGROUND AND POLICY IMPLICATIONS: The District Attorney's Office has been implementing a version of the Emerging Adult Program (EAP) since June 2021. In fall 2022, Deschutes County was awarded two years of funding to support the expansion of the EAP. This grant funding will continue until December 31, 2024. The Restorative Justice grant is a funding opportunity that will allow us to continue the work of the EAP for an additional six months until June 30, 2025. It is believed at that time the State will have authorized additional funding to continue to support restorative justice programs for the next biennium. The EAP is a collaborative project that has involved Community Solutions of Central Oregon and Thrive Central Oregon. Of the 53 young adults enrolled in the EAP, 21 remain active, 28 have graduated, four have been revoked, and two additional cases are under review. We anticipate being able to enroll an additional 25 young adults with this six-month program extension. PLAN: The DA's Office seeks approval to request approximately $253,000 in grant funding to support personnel and program -related activities for the EAP program. $130,000 will be disseminated to our partner agencies and a $122,000 will be used primarily by the DA's Office to support the EAP grant funded personnel, which includes 0.5 FTE DDA, 0.5 FTE Victim Advocate, and 0.5 FTE Program Development Technician (EAP Coordinator). If funding is awarded, these part-time limited duration positions would be extended from December 31, 2024 to June 30, 2025. BUDGET IMPACTS: As these funds have not been awarded, they are not projected in the FY25 budget. ATTENDING: Kathleen Meehan Coop, Management Analyst, DCDA District Attorney's Office In the "Program Supported" field, identify the specific program/project the position supports. In the "%Time per Month" field, use whole numbers to show percentage of position's time dedicated to grant -related work. Example: a half-time case manager = 50 In the "Monthly Rate" field, combine salary/wages and fringe benefits for a single month at full time, regardless of the value included in the "%Time per Month" field. In the "ft Months Employed" field, indicate the number of months the position is expected to be funded during the grant period. Monthly Rate Position Title New or Yo Time per Month Total Amount I Personnel Narrative: Requested For each reauested item to the as to how it of the 1.) The DDA oversees all EAP case review and referrals, and assists in providing day-to-day management of the EAP. The DDA ensures all cases involving 18-24 year olds are enrolled, dismissed, or referred if not appropriate for the program to another DDA. The DDA's goal is to identify a minimum of 25 additional cases for EAP during the next fiscal year, while continuing to monitor existing cases and tracking graduate recidivism. This is a 0.5 FTE position, and is funded until December 2024. We are requesting GAP funding so that the position EAP Deputy District Attorney Emerging Adult Program Deschutes County DA's Office Existing 50 18451.9 12 110,711.52 can continue through June 2025. The requested amount accounts for Step and COLA increases with the new fiscal year. 2.) The EAP Coordinator at the DA's Office oversee cases tracking and provides day-to-day program coordination, which includes scheduling of the DA Office Community -led RJ Circles with the participants and the community facilitators. The DA EAP coordinator also works very closely with the CSCO EAP coordinator and with the Thrive case manager to ensure the three teams are effectively communicating. This is a 0.5 FTE position, and is funded until December 2024. We are requesting GAP funding so that the position can continue through EAP Coordinator/Program Development Technician Emerging Adult Program Deschutes County DA's Office Existing 50 9332.9 12 55,997.52 June 2025. The requested amount accounts for Step and COLA increases with the new fiscal year. EAP Victim Advocate Emerging Adult Program Deschutes Count DA's Office Existing 50 100 9332.9 -8833.3 12 12 55,997.52 -106,000.00 3.) The Victim Advocate will work with the EAP HPs -- contacting them before a case is enrolled, encouraging HPs to participate in the EAP, understanding their needs, keeping them informed of their rights, and on the progress of the RP in the program. The Victim Advocate also works with RJ Specialist with HP prep meetings and represents the victim in the DA Community -led circles and in the CSCO circles, if needed. This is a 0.5 FTE position, and is funded until December 2024. We are requesting GAP funding so that the position can continue through June 2025. The requested amount accounts for Step and COLA increases with the new fiscal year. We are currently recruiting for this position, 4.) We will have approximately $106K remaining in salary to cover the majority of salary expenses for all three EAP part-time positions from July to December 2024. We are subtracting this amount from the DA Office salary request to only request the funding needed to support pogram implementation until June 30, 2025. Anticipated Personnel Carryover funds Emerging Adult Program Deschutes County DA's Office Existing 0.00 5.) Select Option 0.00 6.) Select Option Select Select Select 0.00 the "Contract Title & Purpose" field, identify the contractor and what services the contract covers (generally). the "Program Supported" field, identify the specific program/project the contracted services supports. the "Organization Served" field, identify the entity that is contracting for the services. Contractual Services Narrative: Total Amount For each requested item to the left, provide a brief justification as to how it meets or fulfills the purpose/intent of the program. mtract Title & Purpose Program Supported Organization Served New or Existing Contract Category Unit Type Price per Unit q Units Required Requested If you selected "personnel" as the contract category, pleasespecify in this narrative, the associated FTE. 1.) The Restitution Funds provide assistance to an RP who is committed to completing the EAP, but is unable to fully pay their owed restitution. These funds are used as a safety net to ensure that RPs aren't put into a position where they are worse off by paying restitution, while also ensuring that the HPs are made whole. The EAP program has about $15K remaining in restitution funds. The majority of our RPs who have had restitution as part of their accountability plan have been very committed to making the payments on their own and have not needed or wanted restitution assistance; however we still have 5 RPs with a restitution action item and would like to keep the remaining funds in this account for current and new 0.0 0.00 cases. The total amount includes a 15% administration fee for CSCO's management. We are not requesting any additional funds for this action item. 1 Restitution Funds Emerging Adult Program CSCO Existing Services Yearly 15,180.43 2.) The Stabalization Funds allow Thrive to provide direct support to the program's RPs and HPs. We had two buckets of funding under the last grant - one to provide smaller emergency support and one to assist with larger needs. We have combined the two funds into one category for this application, as the HPs and RPs often have a mix of needs and having one general support fund is easier to manage. The EAP program will have approximately $27K in stablization/support funds remaining at the end of June 2024. We are requesting an 40,000.00 0.3 13,000.00 additional $13K to ensure we can continue to provide support for all the current and new cases through June 2025. These funds include a 15% administrative fee for Thrive. 2 HP/RP/Stabilization Funds Emerging Adult Program Thrive Existing Services Yearly 131,475.00 0.4 57,849.00 To support the work for RJCO in our community we are requesting 3%of our total GAP grant request to cover their staffing and programmatic expenses. 3 Restorative Circle Management Emerging Adult Program CSCO Existing Services Yearly 4.) The case management funds being reguested support a 0.5 FTE case manager who works directly with the RPs and HPs to provide and connect them with resources and services. There will be approximately $SOK rolling over and we are requesting an additional $50K to support this position for six more months to support the 25 new cases that we will be 4 Case Management Emerging Adult Program Thrive Existing Services Yearly 100,000.00 0.5 50,000.00 enrolling. Thrive will continue to work with the 21 active cases. 5.) The Community Facilitator Support Fund allow the EAP to compensate our volunteers to participate in the program. While the stipend doesn't provide true payment it does help to eliminate barriers that can prevent community members from volunteering. We have averaged $2,395 per quarter for Community Facilitator (CF) payments and provide daily payment for days worked based on the state's volunteer hour rate and the average number of hours worked per day for the program. We anticipate the number of days to increase slightly in FY25 when CSCO implements its Tri-County RJ training with the help of our CFs. We will also be recruting a few new Us, and hosting additional training sessions. This total also includes 5 Community Facilitator Support Emerging Adult Program CSCO Existing Services Yearly 18,026,001 0.01 0.00 a 15% admin fee for CSCO. Q__U�7; IES o� BOARD OF COMMISSIONERS MEETING DATE: May 29, 2024 SUBJECT: Bicycle and Pedestrian Advisory Committee 2023-2024 Annual Report and Safe Sidewalk Awards RECOMMENDED MOTION: None —presentation only. BACKGROUND AND POLICY IMPLICATIONS: The mission of Deschutes County Bicycle and Pedestrian Committee (BPAC) is to promote and encourage safe bicycling and walking as a significant means of transportation in Deschutes County. This presentation will summarize BPAC's major projects and initiatives over the past year and will also present the Safe Sidewalk Awards to recognize property owners and businesses who go above and beyond the legal requirements to remove snow, ice, and debris from sidewalks. BUDGET IMPACTS: None ATTENDANCE: Tanya Saltzman, Senior Planner Dave Thomson, BPAC Chair 2023-2024 ANNUAL REPORT DESCHUTES COUNTY BICYCLE D PEDESTRIAN ADVISOR. Table of Contents 1. Overview 2. Safe Sidewalk Awards 3. E-Bikes and Micro -mobility Situation Update 4. Central Oregon Bicycle and Pedestrian Summit 5. Transportation Systems Plan Update 2020-2040 6. Community Connections 7. Letters of Support Overview The mission of Deschutes County Bicycle and Pedestrian Committee (BPAC) is to promote and encourage safe bicycling and walking as a significant means of transportation in Deschutes County. The committee serves to advise Deschutes County, the cities of Bend, LaPine, Redmond, and Sisters, as well as the Oregon Department of Transportation. BPAC is comprised of 13 volunteer citizen members with regional representation from across Deschutes County. The committee holds monthly meetings to discuss current bicycle and pedestrian projects and programs, provide input, and advise local agencies concerning bicycling and walking interests and priorities. BPAC meetings are open to the public and include agency representatives as non -voting participants. 2. Safe Sidewalk Awards BPAC created the Safe Sidewalks Awards in 2006 to recognize those businesses and property owners who go beyond the legal requirements to remove snow, ice and debris from sidewalks. This year we are honored to present Safe Sidewalks Awards to the following individuals and organizations: • Brian Earls - Shell Station and Highlander Hotel, La Pine • Deschutes County Facilities Department - Lee Randall, downtown Bend • Ernie Kanning, NW Bend • Mike Chambless, SE Bend • The Miller Lumber Company, NE Bend • Redmond Proficiency Academy, downtown Redmond • Trinity Episcopal Church, downtown Bend 3. E-Bikes and Micro -mobility Situation Update After a fifteen year -old was killed in traffic while riding his a -bike in Bend, a new state law about e-bikes, Trenton's Law, was passed and signed by the governor this March. The law, sponsored by State Representative Emerson Levy of Bend, changed Oregon's 27 year old definition of e-bikes to conform with the three -class definition used by 36 other states. Class 1 and Class 2 e-bikes are limited to speeds of 20 mph or less. Class 1 e-bikes use the electric motor only when the rider is pedaling while Class 2 e-bikes allow the rider to engage a throttle without pedaling. Class 3 requires pedal assist with no throttle but allows speeds up to 28 mph. The law reaffirms that riders must be 16 years old or older. All local legislators voted in favor. A second bill would have established a task force to study all aspects of micro -mobility to lay the groundwork for more extensive reform of rules relating to e-bikes, e-scooters, e-skate boards, and one -wheel electric devices or anything else that can be thought up along those lines. That bill died in committee but is likely to be reintroduced in the next legislative session. In response to the new law, the Bend -La Pine School District established a new policy banning students younger than 16 from riding e-bikes and e-scooters to school. The policy lays out a series of steps to involve the parents if students younger than 16 do bring e-bikes or e-scooters onto school grounds. The Deschutes National Forest started an environmental analysis to examine whether Class 1 e-bikes might be allowed on their trails. Public engagement will occur early this summer of 2024 and they plan to have a decision this fall of 2024. There doesn't seem to be a community consensus on any of these issues. Some in the community think that children should be encouraged to walk and ride bikes, including e-bikes, to school citing benefits including improved academic performance and physical health and decreased traffic congestion around schools. Others are concerned that children put themselves and others at risk by riding on sidewalks, ignoring traffic laws, not wearing helmets, and riding with multiple people on the bike. Use of e-bikes on forest trails engenders a similar split in public opinion. There has been very little movement on this issue over the last year except that public discussion towards resolution of some of the related issues has begun. Casual observations suggest that the use of e-bikes and other micro -mobility devices is growing fast. The development of rules and community norms to help make this transportation mode a useful and safe part or transportation system is lagging behind the development and use of this technology. 4. Central Oregon Bicycle and Pedestrian Summit The 10th Central Oregon Bicycle & Pedestrian Summit was held in Sunriver on October 26 and was attended by over 40 people. This unique event brings together Central Oregon residents, transportation planners, city and county officials and experts from around the state to review what has been accomplished and what still needs to be done to make walking, bicycling, and using transit safe, comfortable, and accessible for everyone in Central Oregon. Since the summit started in 2011 it has been held in communities all across Jefferson, Crook, and Deschutes counties. Topics at this year's summit included: • Proposed connector pathways between Sunriver, Bend and La Pine • Sunriver Panel • E-Bikes and Safety • Trail Connectivity and Deschutes County Transportation System Plan • Bicycle Commuter Stories • Safe Streets For All • ADA access in Path Design 5. Transportation Systems Plan Update 2020-2040 2023 was an important year for the Deschutes County Transportation Systems Plan (TSP), a plan required by the State of Oregon for their major roads, as well as other modes of travel such as bike, bus and railroad. The TSP identifies roadway segments and intersections that will need improvements based on future traffic volumes and current land zoning. For BPAC this has presented an excellent opportunity to engage in conversations that promote and encourage safe bicycling and walking as a significant means of transportation in Deschutes County. • In 2019 BPAC proposed to the Board of County Commissioners that there be an increased focus on "Lower stress connecting routes between municipalities" and "Connecting Trail Systems for Transportation". BPAC were encouraged to proceed. • From 2019 to 2022 BPAC met with municipalities, Deschutes County, park districts and agencies, identifying bicycle and pedestrian connections needed for safe transportation. This resulted in a "vision" for a safe, low -stress bicycle and pedestrian travel network and over 30 specific "connections" for travel between municipalities and recreational areas. In the first half of 2023 a draft TSP update was presented to the Planning Commission and Board of County Commissioners for review and adoption. BPAC had worked with county staff and their consultants to draft language that included bicycling and walking in the plan as transportation options. This was the first time the long-term plan called out the need for safe bicycling and walking as significant transportation options, and identified separated facilities (such as multi -use paths) as the preferred option. Having these connections included in the TSP does not identify specific routes, provide funding, or guarantee that they will be built, but provides a foundation and encouragement for agencies to propose projects and apply for funding. The draft plan also contained a list of envisioned low stress connections between communities and recreation areas. This is an important milestone for the county as its population grows in years to come. Additional activities BPAC participated in to support bike/ped transportation in the updated TSP include: • August 2024 - Submitting written public comment in support of the Draft TSP Update as written • November 2024 — Several BPAC members provided testimony at the public hearing on the 29th In March of 2024, the county commission approved the TSP including the connections between communities and recreation areas. The new TSP will go into effect on June 18, 2024. 6. Community Connections The idea of community connections as described in the county's new Transportation System Plan is gaining momentum. Planning for the path from Bend to Lava Butte is complete. National Environmental Policy Act (NEPA) review and project design are in progress. County zoning approval has been granted but that approval has been appealed to the Oregon Land Use Board of Appeals (LUBA). ODOT is the lead agency and other agencies are involved. BPAC is monitoring this project. The path from Lava Butte to La Pine is in the planning process and BPAC has a representative on the citizen advisory committee.. Three conceptual alternative routes have been developed and the public was asked for comment. A preferred alternative has not yet been selected. No decisions have been reached yet. Again, ODOT is the lead agency and other agencies are involved. ODOT has begun preliminary work on the Sisters -Redmond -Bend active transportation plan. The focus is on using the right-of-way for major roads between these cities. They plan to hire a consultant this spring or summer to help develop the plan. Other agencies will be involved in the planning effort. BPAC will be heavily involved in this effort. 7. Letters of Support BPAC periodically submits letters in support of grant applications by agencies for projects in the county. We submitted three letters in 2023: • In March, we submitted a letter supporting Oregon Department of Transportation's (ODOT) grant application for Congressionally Directed Spending (CDS) for funding for multi -use paths along US 97. One path would go south from Redmond to a mobile home park on the west side of the highway. The other would be north from Bend to a mobile home park on the east side of the highway. The grant application was unsuccessful. • In June, Cascades East Transit requested a letter in support of a Transportation Growth Management (TGM) grant from ODOT to help develop a capital plan. Following advice from ODOT, they did not pursue the TGM grant but are using Statewide Transportation Improvement Funds (STIF) instead. • In July, the Central Oregon Area Commission on Transportation (COACT) and the Bend Metropolitan Planning Organization BMPO requested a letter of support for a federal Safe Streets 4 All grant. They were awarded $144,000 which will help fund the Deschutes County Transportation Safety Action Plan. �vTES CO BOARD OF COMMISSIONERS MEETING DATE: May 29, 2024 SUBJECT: SB 5525 funding to support a Secure Residential Treatment Facility RECOMMENDED MOTION: Move approval to accept Oregon Health Authority Senate Bill 5525 funding. BACKGROUND AND POLICY IMPLICATIONS: During the 2023 legislative session, Oregon Health Authority (OHA) was directed to provide additional financial support to community mental health programs for civil commitment services. These one-time funds were allocated in Senate Bill (SB) 5525 and are in addition to funds initially contracted via Intergovernmental Agreement (IGA) #PO-4300-00026008, the main agreement providing funding to support Deschutes County's Community Behavioral Health programs for the period January 1, 2024, through June 30, 2025. DCHS is seeking approval to accept SB 5525 funding in the amount of $2 million. OHA has agreed to provide this funding to Deschutes County Health Services (DCHS) to be used to complete construction on a Class 1 Secure Residential Treatment Facility (SRTF) for which DCHS will partner with a private entity to build. Funds will be provided to DCHS via Service Element 24, through an amendment to the above -referenced IGA. Funding will be available for the term July 1, 2024, through June 30, 2025. DCHS plans to pass the funding through in a public -private partnership to support building and operating a 16-bed SRTF in Redmond. The proposed Redmond facility will serve individuals civilly committed due to mental illness. In partnership with DCHS, the facility will serve adults ages 18-64 who need a subacute level of care while receiving treatment for their mental health diagnosis. This facility is intended to provide services to residents who may need significant clinical intervention, including seclusion, restraint, or involuntary emergency medication. The facility will employ a nonviolent, trauma -informed approach to these interventions giving significant attention to building a culture of power awareness, respect, and hope. Care will be rooted in evidence -based practices provided by caring, trained mental health professionals. Treatment will be personalized, with options including psychotherapy, psychiatry, and life skills training. In addition to clinical services, residential services such as community outings, medical case management, transportation, shopping, exercise, and outdoor recreation will be provided several times per week. BUDGET IMPACTS: $2,000,000 revenue to be passed through via a grant awarded to a private entity. ATTENDANCE: Holly Harris, Behavioral Health Director �31ESC-0 2� BOAR® OF COMMISSIONERS MEETING DATE: May 29, 2024 SUBJECT: Oregon Criminal Justice Commission Deflection Program grant and Resolution No. 2024-031 adding 1.0 Behavioral Health Specialist II FTE as of June 1, 2024 RECOMMENDED MOTION: 1) Move to accept Oregon Criminal Justice Commission Deflection Program grant funding in the amount of $378,336. BACKGROUND AND POLICY IMPLICATIONS: Deschutes County Health Services (DCHS) is seeking approval to accept Oregon Criminal Justice Commission's Deflection Program funding in the amount of $378,336. State of Oregon House Bill (HB) 4002 created a new misdemeanor for possession of a controlled substance. HB 4002 offers pathways to expungement, dismissal, or no charges filed, and encourages distract attorneys and law enforcement to divert a person, in lieu of arrest or prosecution, to a deflection program. A deflection program is a collaborative effort between law enforcement agencies and behavioral health systems that strives to aid individuals in receiving treatment, recovery support services, housing, case management, and/or other services. On April 17, the Board of County Commissioners gave DCHS approval to apply for deflection funding. The initial application for funding has been awarded and DCHS seeks approval to accept this initial 50% of funding. As previously mentioned, DCHS will be required to complete a second grant application to secure the remaining $378,336 of funding once program details have been developed. DCHS intends to use the funding to develop, coordinate and implement a deflection program with public and community partners, and hire a new 1.00 regular FTE Deflection Program Coordinator. The Deflection Program Coordinator will be responsible for convening program partners as needed for the operation of the program, managing grant program funds, and tracking and reporting data required by the Oregon Criminal Justice Commission, including providing notification that a person has completed the program to those entities responsible for sealing records. Should funding no longer support the position, DCHS will consider the future of this position within the budgeting process. BUDGET IMPACTS: Revenue of $378,336 for the period through June 30, 2025 and 1.00 Behavioral Health Specialist II FTE as of June 1, 2024. No budget adjustment is necessary in FY24. If approved, Personnel Services appropriations will be increased for FY25 during the budget adoption on June 24, 2024. ATTENDANCE: Holly Harris, Behavioral Health Director Dan Emerson, Budget & Financial Planning Manager REVIEWED LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Increasing FTE Within the 2023-24 Deschutes * RESOLUTION NO. 2024-031 County Budget WHEREAS, Deschutes County Health Services presented to the Board of County Commissioners on 5/29/24, with regards to the Oregon Criminal Justice Commission grant and the request to add 1.00 regular FTE in support of those funds, and WHEREAS, Deschutes County Policy HR-1 requires that the creation of or increase in FTE outside the adopted budget be approved by the Board of County Commissioners; now, therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following FTE be added: Job Class Position Type Effective FTE Number Hiring Date Behavioral Health Specialist II n/a Regular June 1, 2024 1.00 (1161) Total FTE 1.00 Section 2. That the Human Resources Director make the appropriate entries in the Deschutes County FTE Authorized Positions Roster to reflect the above FTE changes. DATED this day of May, 2024. Page 1 OF 2-Resolution no. 2024-031 ATTEST: Recording Secretary Page 2 OF 2-Resolution no. 2024-031 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON PATTI ADAIR, Chair ANTHONY DEBONE, Vice -Chair PHIL CHANG, Commissioner \)SES Co BOARD OF COMMISSIONERS MEETING DATE: May 29, 2024 SUBJECT: Public Hearing to consider amendment to DCC 8.35, Weed Control; deliberations and first reading of Ordinance No. 2024-004 RECOMMENDED ACTION: Open public hearing; receive staff report; receive public testimony; close hearing; deliberate; move first reading (by title only) of Ordinance 2024-004, amending DCC 8.35. BACKGROUND AND POLICY IMPLICATIONS: Recent internal audit findings have prompted the Clerk to ask that the Clerk be removed from the obligation in DCC 8.35.070 to provide identified operators of machinery with copies of DCC 8.35. BUDGET IMPACTS: None ATTENDANCE: Legal Clerk REVIEWED LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON An Ordinance Amending Title 8.35, Weed Control, of the Deschutes County Code. * ORDINANCE NO. 2024-004 WHEREAS, the Deschutes County Code (DCC) contains rules and regulations duly enacted through ordinance by Deschutes County and the Deschutes County Board of Commissioners; and WHEREAS, from time -to -time the need arises to make amendments, including new enactments to the DCC; and WHEREAS, staff from the Clerk's Office, the Road Department, and the County Forester have identified a need to amend DCC 8.35 to remove the Clerk as the contact for providing printed copies of DCC 8.35, upon request to Owners or operators of machinery described in DCC 8.35; and WHEREAS, the Board of County Commissioners of Deschutes County considered this matter at a duly noticed Board meeting on May 29, 2024, and determined that DCC 8.35 should be amended; now therefore, THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS as follows: Section 1. AMENDMENT. DCC 8.35 is amended to read as described in Exhibit "A," attached hereto and by this reference incorporated herein, with new language underlined and language to be deleted in stf•, th .,,,,,a, Section 2. ADOPTION. This Ordinance takes effect 90 days after second reading. 1H PAGE 1 OF 2 - ORDINANCE NO.2024-004 Dated this of 52024 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ATTEST: Recording Secretary Date of 1 st Reading: Date of 2nd Reading: Commissioner Patti Adair Phil Chang Anthony DeBone Effective date: PATTI ADAIR, Chair ANTHONY DeBONE, Vice Chair PHIL CHANG, Commissioner Record of Adoption Vote Yes No Abstained Excused . PAGE 2 OF 2 - ORDINANCE NO.2024-004 Exhibit A (to Ordinance No. 2024-004) 8.3 ,070 Duty To Clews Machinery Before Moving; Weed Infested_ Residue Not To Be Moved A. No person operating or having control of any threshing machinery, clover huller, hay baler, seed cleaning or treating machinery or other similar machinery shalt move said machinery over any road or from one farm to another without first being thoroughly swept and cleaned. B. All hay, straw or other crop residue infested with noxious weeds having partially or fully formed seeds shall not be moved from the land on which such weeds have grown to other Lands not infested with any of the weeds in the field from which such crop material came. C. No person shall operate any machinery described in subsection A of this section within the District without first having posted in a conspicuous place on such machinery a copy of this chapter. D. The Departmenteouflt-y-C—tefk is authorized and directed to have printed a sufficient number of copies of this chapter and shalt deliver such copies upon request to Owners or operators of machinery described in subsection A of this section. HISTORY Adopted by Ord. 2014-002 §1 on 71912014 Amended by Ord. 2024-004 §1 on 8/29/2024 8,35,0810V Eramd,'U;ation Of Noxious Weeds When owner Refiuses A. In addition to the other remedies allowed in this chapter, in the event that any Owner of land fails or refuses to destroy or treat Noxious Weeds within the time period specified in the notice provided in DCC 8.35.060(D)(3) or fails to comply with DCC 8.35.070, the Weed Inspector may file suit seeking injunctive relief to require immediate compliance with this chapter. B. In addition to actions permitted in Subsection A, the Weed Inspector may go upon the land of the Owner and destroy or treat the Noxious Weeds or control them in a manner that will destroy all means of reproduction of such Noxious Weeds, subject to DCC 8.35.080(D). C. The Weed Inspector may also notify the district attorney who shall at once take necessary steps for enforcement of ORS 569.360 to 569.495. D. The Weed Inspector may enter upon any private property to abate the violation only upon obtaining consent of the Owner or Occupant or upon obtaining a court issued warrant or order. E. In the event destruction or control of the Noxious Weeds on any farm is, in the judgment of the Weed Inspector, impracticable because the Noxious Weeds are too far advanced, or if for any other reason the means of control available are unsatisfactory, the Weed Inspector shall notify the Board, who shall request the State Department of Agriculture to immediately quarantine the Noxious Weed infested farm to prevent the movement of infested crops or livestock from the farm except under conditions prescribed in the quarantine that will prevent the spread of Noxious Weeds. (E S C"6, BOAR® OF .� COMMISSIONERS MEETING DATE: May 29, 2024 SUBJECT: Presentation: 2024 Point -In -Time count data for Central Oregon RECOMMENDED MOTION: None —presentation only. BACKGROUND AND POLICY IMPLICATIONS: The 2024 point -in -time count data for Central Oregon has been released by Neighborlmpact in partnership with the Homeless Leadership Coalition. The point -in -time count is a single night census of homeless people, including sheltered and unsheltered populations. This year's point -in -time count was conducted on January 23, 2024. Point -in -time counts are conducted annually and serve to quantify the number of homeless persons in a community as well as track changes in the homeless population over time. BUDGET IMPACTS: n/a ATTENDANCE: Chris Ogren, Houseless Response Analyst, Coordinated Houseless Response Office Ben Scott, Neighborlmpact Eliza Wilson, Runaway and Homeless Youth Director, J Bar J Youth Services U N 0 Ln r\j vi n c 0 �€3 is 4-1 Lh Ln nou 2 u 4- (® `.d 0 E ate+ . i O 4-J cn O L E O `�- t N O E �- L =3 4 -� O c�a to --J L O L E Q E E � L a-J bn Fo c N W t1A L 41 •N V � O L N = Ln u > N bn i 4A C O C6 W i I— Ln El m O Ln oc O N r, Ol Ln N 00 lD N kD Ln . m m d* Ln i- H w i� N N O 00 m N :H ': �A Ln rH '. c-i c j N m m r-I N m 0 to -� CD to O O 00 :dt Ln to d' r-I O 00 Ol ' ON 0 0) 00r-i cY N W m } N c-I -f ri 1-1 N r 00 0 e-1 m Ol O r{ N r-i O r-{ m `-i In c-i 00 e-i m r-I N N ri N I.n N m N woo m d' 0) 0 O N 0 c-i 0 N c-i i-i O 'N N r-I 0 N m .-I 0 N d r-I 0 N in .-i 0 N kD c-1 O N N . i O N 00 0 N Ql O N O O N ci O N N O N m c O C N f a G m % S e ° U I W, 2 701 0 E w ca w m-jQ�F1)MF- f i + f f + C) 6 CD m U-) Ln �2 tl- c 0 CD 3C rn Ln if) in 41 v to G I / � NO OEIJ 0 '0� 0 Nowl, 0 rl-11. 0 CF) 0 dam' 00 01 r-4 r-i Lr) r-j 0, t.0 r- 0-0, �t 0 -0,0, C:) C'�4 C-Yi r-I r4 00 Lri cn CY) 00 r-4 I + Lr) 00 lZ C: r-i D ry) ry) z rn 0') rn �6 ON 00 W Ln N V M 0) ry) LO 00 -C m 0 OD _0 C 00 Lr) Lr) Lr) Ln Ln Ln + Lr) kD 0 C: M O 00 N i r-i Co' oo m o m rn o O O O O\ ON Ln c-1 00 w N 00 00 N Lr) C; lD O r-1 00 m m r-I Lr) w n � o U � •``yam-- � T Q t/1 f0 3E U L � E U m m Q U ' 0- N i ;4-1 m 4-J f6 J i E i Q Q U +� m CL N Q = _ Q � U .N ft3 ' f0 m z U 'E 0 �z co y cz U uCJ � N N N -Fo (� L N N N Ln N Ln •� O � � U_ .E N o f6 Q = c o N CZ cu U 0 co � — m N v a •� f6 4-J d9 Y u _ 0 U u s ate--+ o 0 0 � cV rn °; 3 N O O r-I 0 3 r U a� N Y L 0 U U 0 c a. 4-J m U Q O 0 U = U N N ON 1_ U C: f0 '� N 00 C) UCO C\� i N N +� U C cu Q U N ate+ -C� 3E N C) �. ) buo ° � $ 0 E � ® 4-J � � u c � � � � 0 � � � � � � � 0 3: 0 r . � \ � k r\j / / \ � | _ v | o � @ � \ � | � \ \ � . / e \ E $ � / / � \ . o u • © � 0 0 0 0 0 l0 00 r-i 00 00 110 Q0 +J a� o � 4- _ O � aA o E .w � N 5 -�he U p U '5 D U w WA ��\31 E S Co& € BOAR® OF -�f COMMISSIONERS AGENDA REQUEST & STAFF REPORT i - MEETING DATE: May 29, 2024 SUBJECT: Update on the possible use of County -owned property on Fort Thompson Lane for a recreational campground BACKGROUND AND POLICY IMPLICATIONS: In 2023, the County contracted with ECONorthwest to conduct a Camping Feasibility Study. The focus of the study was to determine the feasibility of recreation -focused developments in three areas located within Deschutes County, including County -owned land at Fort Thompson Lane. Developments analyzed included private or public recreational campgrounds along with support amenities and infrastructure. The Board directed staff to explore the potential for campground development of the Fort Thompson Lane property, including possible grant opportunities from the Oregon State Parks County Opportunity Grant Program (COGP). Staff has researched land use review processes and potential next steps for campground opportunities on this property. The attached memo summarizes applicable law, outlines a potential land use review process, and provides an overview of the COGP funding opportunity. RECOMMENDED MOTION: There is no recommended motion. This item is brought forward for consideration by the Board. Potential options include, but are not limited to: 1. Begin the land use review process for a public campground on the Fort Thompson Lane property. 2. Consider exploring a County -wide park master plan process. 3. Direct staff to purse the COGP funding opportunity. ATTENDANCE: Will Groves, Planning Manager Stephanie Marshall, Senior Assistant Legal Counsel Jen Patterson, Strategic Initiatives Manager MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Jen Patterson, Management Analyst Will Groves, Planning Manager DATE: May 29, 2024 SUBJECT: Fort Thompson Lane Property: Potential for Campground Development I. Introduction and Background The Board of County Commissioners has directed staff to explore the potential for campground development of the Fort Thompson Lane property. Prior staff efforts were directed towards exploring grant opportunities including the Oregon State Parks County Opportunity Grant Program (COGP). The COGP funding opportunity is expected to open late summer 2024. Staff have been researching the land use review process and potential next steps forward for campground development on the property. Prior presentations to the Board on this topic included: Camping Feasibility Study Update: The County contracted with ECONorthwest to conduct a Camping Feasibility Study, which included the Fort Thompson Lane propertyjust north of Bend as one of three areas evaluated for potential development of private or public RV parks and campgrounds. The study was finalized and presented to the Board on November 13, 2023. Camping Feasibility Study - BOCC Retreat 2024: During a Board of County Commissioners retreat, the Camping Feasibility Study was discussed. At this retreat, the commissioners were looking for guidance on what steps to take forward from the Feasibility Study. Staff was directed to engage with the City of La Pine to look at campground development opportunities at the County -owned Drafter Road property. Camping Grant Opportunity Update: On March 6, 2024, staff identified potential grant funding opportunities to the Board, including the State's County Opportunity Grant Program (COGP) administered by the Oregon Parks and Recreation Department to fund qualified projects for Oregon counties, including acquisition, development, rehabilitation, and planning of public camping facilities. In this memorandum, staff summarizes applicable regulations and caselaw, outlines a potential land use review process, reviews the challenges of using the park master planning process, and provides an overview of potential grant funding opportunities for development of a public park campground at the Fort Thompson Property. II. Applicable Law ORS 215.283(2) sets out various uses that are permitted in an EFU zone subject to county approval. Subsection (2)(d) allows the County to approve "Parks and playgrounds," and further specifies that "[a] public park may be established consistent with the provisions of ORS 195.120." In turn, ORS 195.120 provides that the LCDC shall adopt administrative rules and necessary goal amendments to provide for a number of specified uses in state and local parks. These rules have been adopted in OAR Chapter 660- 034. ORS 195.120(4) specifies that a local government shall not be required to adopt an exception from a land use planning goal protecting agriculture or forestry resources to authorize a use in a state or a local park that is identified in a LCDC rule promulgated under ORS 195.120(2). OAR 660-034-0010(8) defines a "local park" as "a public area intended for open space and outdoor recreation use that is owned and managed by a city, county, regional government, or park district and that is designated as a public park in the applicable comprehensive plan and zoning ordinance." Under OAR 660-033-0130(19) (minimum standards applicable to the schedule of permitted and conditional uses on agricultural lands), private campgrounds on Exclusive Farm Use zoned land are subject to significant limitations. They are prohibited on high -value farmland, must be located at least 3 miles from a UGB (unless on a lake/reservoir), and cannot include intensively developed uses like swimming pools, tennis courts, retail stores or gas stations. Separate sewer, water, and electric hookups to individual campsites are also prohibited. Under the administrative rules adopted by LCDC to implement ORS 195.120, governing public parks, OAR 660-034-0035 and -0040 are more permissive regarding public park campgrounds on exclusive farm use (EFU) lands. Note however, that OAR 660-034-0035 governs state parks, while OAR 660-034-0040 governs local parks, but references some of the uses listed in-0035.' Certain types of public park campground development may be permitted on resource lands without taking an exception to Goal 3 or Goal 4 (forest lands). However, higher intensity campground development requires a robust and complicated park master planning process preceding a public park campground application on resource lands in order to avoid taking a goal exception; public park campground development beyond that which is considered in a master planning process and adopted local park master plan would require a goal exception. Oregon Administrative Rules do not specify which higher -intensity public park campground uses would require a request to take a Goal 3 exception or to first engage in a robust and extensive local park master planning process prior to submitting an application for a public park campground on EFU-zoned land. The intersection between ORS 215.283(2)(d), ORS 195.120(4) and LCDC's regulations on agricultural lands (OAR 660-033-130(19)) and public park campgrounds (ORS 660-034-0035 and -0040) is murky. ' OAR 660-034-0035 provides for two additional types of uses in state parks than are allowed in local parks under OAR 660- 034-0040. -2- Notwithstanding the direction in ORS 195.120(4) that local governments "shall not be required to adopt an exception to allow uses authorized by LCDC in state or local parks, LCDC chose to allow some uses in state parks that in fact do require an exception to Goals 3 or 4. Rather unhelpfully, the rule does not specify which of the uses listed in OAR 660-034-0035(2) require a goal exception in the absence of a state parks master plan. Two LUBA cases, summarized below, provide some guidance on how a public park campground may permitted on EFU land without a Goal 3 exception and without having to have a local park master plan in place. Linn County Farm Bureau v. Linn County I (LUBA 2010-006) (LCFB 1) LUBA considered whether the county's approval of a conditional use permit for a proposed public park required exceptions to Goals 3, 11 (public facilities and services) and/or 14 (urbanization) where the county had not adopted a master park plan. LUBA determined that while the private campground restrictions in OAR 660-033-130(19) don't directly apply to public campgrounds, they provide relevant context for determining which public campground uses are intensive enough to require a Goal 3 exception per OAR 660-034-0040, and/or would implicate Goal 14, necessitating an exception. LUBA observed, "in our view, OAR 660-034-0040(4) is not ambiguous with respect to whether "some of the uses listed in OAR 660-034-0035(2)(a) to (g)" require an exception in local parks, in the absence of a local master park plans. There is no other way to read the rule other than to provide that "some" of the listed uses require an exception. However, the rule is profoundly ambiguous regarding which listed uses require an exception in the absence of a local master park plan, and which do not." (emphasis added). LUBA held that consideration of the agricultural land policies, particularly Policy 3, suggested that the more "urban" and service -intensive proposed park development is, the more likely it is to be inconsistent with Goal 3. It ruled that the county erred in not applying for goal exceptions for the proposed public campground that: (1) provide full sewer, water, electric hookups to individual RV sites, (2) include a camp store, and (3) include an enclosed 1200 sq ft "clubhouses" for all -season group use. LUBA stated that these intensive amenities pushed the proposed public park campground toward the "urban end of the scale" and required Goal 3 exceptions in the absence of a local park master plan The county was directed to either remove from the proposal the camp store, clubhouses and full hookups to individual RV campsites, or take exceptions to Goal 3 for those aspects of the proposed park. Notably, LUBA found a caretaker dwelling and administrative offices did not require a Goal 3 exception, as it determined such uses are necessary for campground operations. This campground did not involve park model RVs, and had a 7-day stay limit, so LUBA found it would not function as a dense residential or quasi -residential use that would otherwise implicate Goal 14. Linn County Farm Bureau v. Linn County 11(LUBA 2011-001) (LCFB 11) -3- This LUBA decision followed the remand to the County in LCFB I. On remand, the county eliminated sewer hookups and proposed central restrooms and RV dump stations from its proposal. It retained water and electric hookups to individual sites. In the subsequent appeal, LUBA found central dump stations significantly reduce infrastructure compared to individual septic hookups, and water/electric connections to sites are not much more intensive than centralized facilities for those services. Therefore, it determined no Goal 3 exception was required. The case establishes that public park campgrounds can provide RV dump stations and individual water/electric without a Goal 3 exception, even if less intensive designs are possible, but individual sewer hookups likely still require an exception absent a master park plan. LUBA again acknowledged the lack of clear guidance in the rules on this issue. The final approval included: • 50 RV campsites (reduced from the originally proposed 196 sites) • Central restrooms • Central RV dump stations Water hookups to individual campsites Electric hookups to individual campsites No sewer hookups to individual sites (eliminated from original proposal) No camp store (eliminated from original proposal) No clubhouses (eliminated from original proposal) 110-acre day use area with picnic shelters, restrooms, trails, etc. On -site wells for water supply, connected to a community water system On -site septic system capable of handling up to 25,000 gallons per day Caretaker dwelling for a full-time park ranger Administrative office, shop, equipment storage building RV stays limited to no more than 7 days (condition imposed in the original approval) Staff understands these two decisions may be interpreted to establish a "safe harbor" of public park campground development that could be approved without a goal exception or public park master planning process. III. Review Process Should the Board want to develop a public park campground at Fort Thompson without first engaging in a park master planning process, the land use review would require several steps. 1) Legislative update of the Comprehensive Plan to designate specific property as public park, without changing the zoning or plan designation of that property. 2) This update could also include new supporting goals and policies describing the County's overall approach to public parks and cam pgrounds(Optiona1) Legislative Updates to modernize and -4- streamline the existing campground regulations in DCC Title 18, maintaining consistency with statute and rule. 3) Quasi-judicial conditional use and site plan review of the campground/park proposal. IV. Potential Challenges Proposals such as public parks and campgrounds often are a cause of concern for immediate neighbors, who typically raise issues relating to noise, traffic, visual impacts, change in neighborhood character, impact on property values, and potential for trespass. Staff has already received concerned outreach from neighbors regarding this property. Careful project design can often minimize or mitigate some of these impacts. In addition, prior projects involving Goal 3, Goal 14, Oregon statues and regulations have been of interest to advocacy organizations and state agencies. V. Park Master Planning This memorandum does not explore in detail the opportunities and challenges for a public park campground developed under a master planning process. Should the Board wish to explore the park master planning process, staff can provide a more detailed presentation at a future meeting. A brief summary is provided, for reference, below. Based on the Oregon Administrative Rules (OARS) in Chapter 736, Division 18, the state park master planning process in Oregon is extensive, time-consuming, and involves significant public input and compliance with restrictive rules. The purpose of state park master plans is to plan for protection and public enjoyment of park resources. The process provides a forum for public and agency participation. (OAR 736-018-0010). The key elements of master planning for parks include: 1. The master planning process involves numerous steps, including resource assessments, suitability determinations, recreational needs evaluations, issues identification, steering committee formation, multiple public meetings, goal formulation, preliminary development proposals, impact assessments, and compatibility reviews. (OAR 736-018-0015) 2. Master plan decisions must be consistent with a long list of criteria covering resource protection, recreational opportunities, resource management, scenic values, local land use compatibility, and more. The rules require consultation with various agencies and groups for each criterion. (OAR 736-018-0020) 3. The process mandates formation of a steering committee with representatives from local governments, neighborhood groups, resource advocates, recreation interests, and others. Multiple committee meetings are required. (OAR 736-018-0015(6)) 4. At least two public meetings must be held for the preliminary proposal, one near the park and one in a location encouraging broad participation, with 21-day comment periods. Similar meetings and a 30-day comment period are required for the draft plan. (OAR 736-018-0015(8) and (18)) 5. The draft plan must be presented at a public Commission meeting before initiating rulemaking to adopt the plan. (OAR 736-018-0015(20)) -5- 6. Local government coordination involves participation on the steering committee, multiple hearing notices, comment periods, and potential plan amendments and adoption. Dispute resolution provisions add further time. (OAR 736-018-0028 and 736-018-0030) 7. Specific siting criteria, development standards, monitoring requirements, and impact restrictions apply to many traditional park uses. (OAR 736-018-0020 and 736-018-0025) In summary, the required robust public involvement and resource protection outlined in the state park master planning rules entails numerous time -intensive steps, mandates extensive public and agency input, and involves restrictive, detailed approval criteria. Collectively, these factors make the park master planning process quite cumbersome and lengthy. VI. Grant Funding The State has a County Opportunity Grant Program (COGP) administered by the Oregon Parks and Recreation Department to fund qualified projects for Oregon counties. Projects include: • Acquisition - Acquiring property for public camping facilities • Development - Developing new campgrounds and/or support facilities • Rehabilitation - Rehabilitating grounds or structures to meet ADA requirements • Planning - Planning for future development of overnight camping facilities, including park master plans Match criteria: 50% County match. The grant opportunity is funded on an annual basis. The 2025 grant cycle is expected to open on August 1, 2024, with applications due October 1, 2024. After consulting with the grant administrator and other experts in the field, if the Board would like staff to proceed with this grant application, staff recommends pursuing this grant opportunity to develop a site plan and pro forma. However, staff recommends first addressing the potential challenges of land use review outlined in this memo prior to pursing funding. VI. Next steps Staff is available for Board questions or to receive further direction in this matter. -6- L�01 E 5 c0G t BOARD OF om*_ - COMMISSIONERS MEETING DATE: May 29, 2024 SUBJECT: Department Performance Measures Updates for FY'24 Q3 BACKGROUND AND POLICY IMPLICATIONS: Four departments have been selected to provide updates on progress made during FY'24 Q3 on selected performance measures that falls under the County Goals and Objectives of Resilient County and Housing Stability Community Development Objective: Resilient County - Update County land us plans and policies to promote livability, economic opportunity, disaster preparedness, and a healthy environment Performance Measure: Amend County Code to implement SB 391 - Rural ADUs Value/Target: True Q3 Update: True Fair & Expo Objective: Resilient County - Manage County assets and enhance partnerships that grow and sustain businesses, tourism, and recreation Performance Measure: Provide a safe, modern event that attracts visitors from across the nation/world annually Value/Target: True Q3 Update: Fair & Expo continues to invest in the Fair & Expo facility to provide a safe and modern venue to all visitors. A current HVAC project is in progress, coupled with Grant funding will be close to a Net 0 project for the County. Recent investments include the completion of LED lighting upgrades throughout the campus, interior/restroom renovations in Middle/South Sister, and the beginning of a facility wide wireless network installation in partnership with IT. Property Management Objective: Housing Stability and Supply - Expand opportunities for residential development on appropriate County -owned properties Performance Measure: Facilitate sale of Newberry Neighborhood Quadrant 2d; evaluate and monitor market conditions for potential disposition of Quadrant 2a; facilitate sale of Simpson Avenue property in Bend. Target: True Q3 Update: On February 8, 2024, City of La Pine issued the Notice of Administrative Land Use Decision approving the partition plat for 5.02-acres. It's anticipated the transaction with Habitat for Humanity of La Pine Sunriver will close early Q4. Road Objective: Resilient County - Maintain a safe, efficient and economically sustainable transportation system Performance Measure: Achieve 96% of roads rated good or better (Pavement Condition Index above 70). Target: 96% Q3 Update: 98.6%, Per Pavement Management Report, Capital Asset and Pavement Services. Objective: Resilient County - Maintain a safe, efficient and economically sustainable transportation system Performance Measure: Sustain Pavement Condition Index (low 80s). Target: 82 Q3 Update: 85, Per Pavement Management Report, Capital Asset and Pavement Services. BUDGET IMPACTS: None ATTENDANCE: Jen Patterson, Strategic Initiatives Manager Will Groves, Planning Manager Geoff Hinds, Fair & Expo Director Kristie Bollinger, Property Manager Chris Doty, Road Director vT E S BOARD OF o • MEETING DATE: May 29, 2024 SUBJECT: Treasury Report for April 2024 ATTENDANCE: Bill Kuhn, County Treasurer DATE: May 29, 2024 TO: Board of County Commissioners FROM: Bill Kuhn, Treasurer SUBJECT: Treasury Report for April 2024 Following is the unaudited monthly treasury report for fiscal year to date (YTD) as of April 30, 2024. Treasury and Investments • The portfolio balance at the end of April was $326.2 million, a decrease of $1.6 million from March and an increase of $32.7 million from last year (April 2023). • Net investment income for April was $906K, approximately $12K less than last month and $383K greater than March 2023. YTD earnings of $7,588,233 are $3,424,015 more than the YTD earnings last year. • All portfolio category balances are within policy limits. • The LGIP interest rate has remained at 5.20% during the month of April. Benchmark returns for 24-month treasuries were up 13 basis points and 36-month treasuries are up 23 basis point from the prior month. • The average portfolio yield is 3.43%, which was down slightly over last month's average of 3.41%. • The portfolio weighted average time to maturity is 0.96 years, no change from the prior month. ES Deschutes County Portfolio Breakdown: Par Value by Investment Type 11 Municipal Debt $ 34,855,000 Corporate Notes 32,821,000 10.1 % Time Certificates 1,245,000 0.4% U.S. Treasuries 113,000,000 34.6% Federal Agencies 93,900,000 28.8% LGIP 5,018,757 1.5% Firstlnterstate(Book Balance) 45,381,603 13.9% Total investments $ 326,221,361 100.0 % Portfolio by Broken u, $80 $59.0 $60A 4 $60 $37.6 $38.5 $412 $40 $20 $16.1 $23.1 $ Stifel DA Robert W Moreton Piper Great Castle Oak Capital Davidson Baird & Co Capital Sandler Pacific Markets Securities Investment income Apr-24 Y-T-D Total Investment Income $ 911.408 $ 7.638,233 Less Fee: $5,000 per month (5,000) 50,000 Investment Income - Net $ 906,408 $ 7,588,2 Prior Year Comparison Apr-23 522,574 4,164,218 category Maximums: U.S. Treasuries 100% LGIP ($59,847,000) 100% Federal Agencies 100% Bankers Acceptances 25% Time Certificates 50% Municipal Debt 25% Corporate Debt 25% Yield Percentages Current Month Prior Month FIB/ LGIP 5.20% 5.20% Investments 3.10% 3.09% Average 3.43/0 3.41% Benchmarks 24 Month Treasury 4.85 % 0 4.64% 520% LGIP Rate 5.20 Maturity (Years) 36 Month Treasury 4.66% 4.43% Max Weighted Average 2.96 0.96 ;Term Minimum Actual 0 to 30 Days 10 % 18.2 % Under 1Year 25% 54.3% Under 5 Years 100% 100.0 % Other Policy Actual Corp Issuer 5% 1.7% Callable 25% 13.3% Weighted Ave. AA2 AA1 Investment Activity Purchases in Month $ 4,000,000 Sales/Redemptions in Month $ 7_350,000 6,00% 5.50% 5.00% 4.50% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 400,000,000 350,000,000 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 24 Month Historic Investment Returns May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr — County Rate ® 2 Year Treasury Rate — Corporate Bond Rate LGIP Rate Three Year Portfolio Balance May-21 Jul-21 Sep-21 Nov-21 Jan-22 Mar-22 May-22 Jul-22 Sep-22 Nov-22 Jan-23 Mar-23 May-23 Jul-23 Sep-23 Nov-23 Jan-24 Mar-24 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Five Year Maturity Distribution Schedule ---------------------- Mar-24 Jul-24 Nov-24 Mar-25 Jul-25 Nov-25 Mar-26 Jul-26 Nov-26 Mar-27 Jul-27 Nov-27 Mar-28 Jul-28 Nov-28 MEETING DATE: May 29, 2024 SUBJECT: Finance Report for April 2024 ATTENDANCE: Dan Emerson, Budget and Financial Planning Manager DATE: 29, 2024 TO: Board of County Commissioners FROM: Dan Emerson, Budget and Financial Planning Manager SUBJECT: Finance Report for April 2024 Following is the unaudited monthly finance report for fiscal year to date (YTD) as of April 30, 2024. Budget to Actuals Report General Fund • Revenue YTD in the General Fund is $43.2M or 97.1% of budget. By comparison, last year revenue YTD was $40.8M and 93.2% of budget. • Expenses YTD are $36.6M and 79.1% of budget. By comparison, last year expenses YTD were $35.7M and 78.7% of budget. • Beginning Fund Balance is $14.OM or 101.1% of the budgeted $13.8M beginning fund balance. "'05, 83.3% K County Wide Financial Dashboard 001 - General Fund ,o year Complete Fund Select all (Blank) 0 001 - General Fund 010 - Assmt-Clerk... 020 - Code Abate... 030 - Community ... 040 - Court Techn... 050 - Economic D... 060 - General Co... 070 - General Co.,. 090 - Project Dev... 120 - Laty Library 130 - Park Acq'isi... 132 - Park Devclo... Monthly GL Pen... ..w 0 10 $12.1M (Blank) All Maior Funds Budget to Actuals Requirements Resources Beginning Working Capital I"% sao11-+ % $36.6M f$43.2m f40M i_u 79.1 % 97.1 % Monthly Expenditures 79.446 f last vear budget Last Year Actuals •Current Year Actuals «vWgMv Monthly Revenuesµ a 93.2% % of last vear budqet •east Year Actual • Current Year Actuals 101.1% >c+a Budget to Actuals by Category *Actuals •Buo`oet 6N.ection t it& T-I _,_.1.. On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through April 30, 2024. Position Control Summary Position Control Summary FY24 July - June Percent Jul Aug Sep Oct Nov Dec Jan Feb Mar April May June Unfilled rg Filled 31.63 31.63 31.63 31.63 30.00 31.00 30.63 30.63 31.63 31.63 .. FCIerk Unfilled 3.63 3.63 3.63 3.63 5.26 4.26 4.64 4.64 3.64 3.64 11.51% Filled 9.48 10.48 10,48. 9.90 9.90 10.48 10.48 10.48 10.48 10.48 Unfilled 1.00 - - 0.58 0.58 - - - - 2.07% - Filled 0.52 0.52 0.10 0.10 0.10 0.52 0.52 0.52 0.52 0.52 24.19% Unfilled 0.42 0.42 0.42 - - - - Filled 57.90 58.90 58.90 59.40 59.90 59.10 59.10 58.10 59.10 58.10 Unfilled. 3.20 2.20 2.20 1.70 1.20 2.00 2.00 3.00 2.00 3.00 3.68% 6.50 6.50 6.50 6.50 6.50 6.50 6.50 6.50 6.50 6.50 Tax Filled 0.00% Unfilled - - - - - Veterans' Filled 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 4.00 4.00 4.00% Unfilled - - - - - - - - 1.00 1.00 Property Mgmt Filled 2.00 2.00 2.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 - 10.00% Total General Fund Unfilled Filled 1.00 113.03 1.00 115.03 1.00 114.61 - 115.53 - 114.40 - 115.60 - 115.23 - 114.23 - 115.23 114.23 - 5 87/ Unfilled 8.83 6.83 7.25 6.33 7.46 6.26 6,64 7.64 6.64 7.64 - - Justice Court Filled 4.60 4.60 4.60 4.60 4.60 3.60 3,60 3.60 3.60 4.60 8 70% Unfilled - - - - - 1.00 1.00 1.00 1.00 - Community Justice Filled 45.00 43.00 45.00 45.00 46.00 48.00 48.00 47.00 46.00 44.00 6.73% Unfilled 4.00 6.00 4.00 4.00 3.00 1.00 1.00 2.00 3.00 5.00 Sheriff Filled 233.75 232.75 229.75 229.75 228.75 229,75 228.75 228.75 230.75 229.75 Unfilled 37.25 38.25 41.25 41.25 42.25 41.25 42.25 42.25 40.25 41.25 15.04% Houseless Effort Filled 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 50.00% Unfilled 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Health Srvcs Filled 381.55 376.95 378.75 383.40 384.40 386.40 390.33 395.23 397.23 388.33 7 71/ Unfilled 33.25 37.85 37.05 32.60 34.60 32.60 30.68 25.78 23.78 34.68 Filled 54.80 54.80 52.80 52.00 48.00 47.00 45.00 44.00 42.00 47.00 COD Unfilled 3.20 3.20 5.20 6.00 10.00 11.00 13.00 14.00 16.00 11.00 15.97% Road Filled 57.00 57.00 57.00 55.00 56.00 59.00 59.00 60.00 60.00 60.00 Unfilled 5.00 5.00 5.00 7.00 6.00 3.00 3.00 2.00 2.00 2.00 6.45% Adult P&P Filled 33.75 33.75 33.75 33.75 32.75 33.75 32.75 32.75 32.75 32.75 16.35% Unfilled 6.00 6.00 6.00 6.00 7.00 6.00 7.00 7.00 7.00 7.00 Solid Waste Filled 29.00 31.00 30.00 30.00 30.00 32.00 31.00 36.00 38.00 38.00 20.73Y, Unfilled 12.00 10.00 11.00 11.00 11.00 9.00 10.00 5.00 3.00 3.00 Victims Assistance Filled 6.50 7.50 7.50 9.50 9.50 9.50 9.50 9.50 9.50 950 7 37/ Unfilled 3.00 2.00 2.00 - - - - - GIS Dedicated Filled 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Unfilled - - - Fair & Expo Filled 11.75 11.75 11.75 103S 103S 10.50 11.50 12.50 13.50 13.50 32.04% Unfilled 5.75 5.75 5.75 6.75 6.75 6.00 6.00 5.00 4.00 4.00 led 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 0.00% filled F'EEEU led 23.75 22.75 22.75 22.75 22.75 23.75 23.75 23.75 23.75 23.75 12.71% filled 3.00 4.00 4.00 4.00 4.00 3.00 3.00 3.00 3.00 3.00 min Filled 9.75 9.75 9.75 8.75 8.75 8.75 8.75 9.75 9.75 5.13% Unfilled - - - 1.00 1.00 1.00 1.00 1.00 1.00 - - ISF - BOCC Filled 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 _ 3.00 _ 3.00 _ 0.00% Unfilled - - - - - - ISF - Finance Filled 12.00 12.00 12.00 12.00 12.00 12.00 12.00 11.00 11.00 13.00 8 46/ Unfilled 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 - ISF - Legal Filled 7.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 _ 7.00 7.00 0.00% Unfilled - - - - - - ISF - HR Filled 8.80 8.80 8.80 8.80 8.80 9.80 9.80 8.80 8.80 8.80 10.00% Unfilled 1.20 1.20 1.20 1.20 1.20 0.20 0.20 1.20 1.20 1.20 ISF IT Filled 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 17.00 1&00 - 1.00 1.00 1.00 1.00 2.29% Unfilled - - - - - ISF - Risk Filled 3.25 3.25 3.25 3.25 3.25 3.25 3.25 3.25 3.25 3.25 0.00% Unfilled - - - - 911 Filled 53.00 55.00 55.00 54.57 54.57 56.10 56.10 53.53 53.53 5S.53 Unfilled 7.00 5.00 5.00 5.43 5.43 3.91 3.91 6.48 6.48 4.48 8 85/ Total: Filled 1,113.28 1,111.68 1,109.06 1,111.40 1,107.27 1,120.75 1,12030 1,124.63 1,130.63 1,128.73 - Unfilled 131.48 133.08 136.70 134.56 141.69 128.22 131.67 127.34 121.34 125.24 - - Total 1,244.76 1,244.76 1,245.76 1,245.96 1,248.96 1,248.96 1,251.96 1,251.96 1,251.96 1,253.96 A - - %Unfilled 10.56% 10.69% 10.97% 10.80% 11.34% 10.27% 10.52% 10.17% 9.69% 9.99% 10.50% A 2.0 FTE increase in Health Services uT ES C yc� 0�2 Budget to Actuals - Total Personnel and Overtime Report o < FY24 YTD April 30, 2024 Total Personnel Costs Budgeted Actual Projected Projection Personnel Personnel Personnel (Over) / Under Fund Costs Costs Costs Budget 001 - General Fund 030 -juvenile 160/170 - TRT 200 - ARPA 220 -justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - All Other Funds Total A 1/,O/V,V7j S 1, , i .y , , ... 6,852,966 5,258,373 6,455,606 228,267 187,847 228,267 928,596 731,915 928,596 651,767 528,956 650,977 47,515,968 36,282,256 44,024,286 50,668,863 41,318,009 51,641,176 8,219,303 5,872,906 7,236,471 8,406,468 6,796,591 8,244,729 5,907,511 4,229,153 5,132,022 Overtime Budgeted OT Actual OT (Over)/ Under Budget $ 810,111 $ /L,xuu 4, 397,360 50,000 14,741 D J/,OJ7 76,865 ® (26,865) 790 - - 3,491,682 1,989,500 2,133,422 ® (143,922) (972,313) 200 89,771 0 (89,571) 982,832 38,000 10,190 27,810 161,739 100,000 171,457 ® (71,457) 775,489 9,000 7,231 1,769 4,108,983 3,093,779 4,020,900 88,083 95,000 56,447 38,553 1,896,951 1,261,999 1,462,933 434,018 40,000 75,669 0 (35,669) 276,531 148,376 203,941 72,590 - 1,044 ® (1,044) 91,328 72,600 91,534 ® (206) 5,500 2,673 2,827 452,463 370,628 457,758 ® (5,295) 9,032,045 7,022,408 8,574,403 457,642 445,000 250,129 194,871 16,265,342 12,201,816 16,240,042 25,300 38,000 35,139 2,861 $ 179,173,447 $ 139,036,374 $ 172,453,625 $ 6,719,822 $ 2,883,000 $ 2,924,979 $ (41,979) �vT E S CO G2� Budget to Actuals - Countywide Summary 83.3°�° All Departments Year Complete FY24 YTD April 30, 2024 (unaudited) Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 -Other 43,472,708 1,010,203 13,631,282 105,186 525,032 's 49,577,055 € 57,787,985 11,675,519 24,889,063 6,134,018 1,943,063 14,503,499 1,738,534 1,969,380 7,414 642,252 6,298 3,311,477 23,658,700 13,744,678 62,651,873 43,034,834 99% 's 1,050,931 104% 12,748,688 94% 14,955,890 999% 518,001 99% 50,672,726 102% 55,638,108 96% 9,455,886 81 % 25,698,009 103% 6,295,372 103% 782,549 40% 13,899,874 96% 2,260,708 130% 2,359,790 120% 317,269 999% 579,826 90% s 21,589 343% 3,297,596 100% 25,492,341 108% 14,120,981 103% 65, 511,028 105% 44,408,216 43,136,176 97% i 1,014,168 546,611 54% 12,751,790 10,965,090 86% 14,458,597 9,754,412 67% 525,540 440,865 84% 58,558,288 56,948,851 97% 60,343,687 54,629,459 91 % s 10,460,840 6,883,837 66% 26,673,711 21,897,518 82% 5,535,606 5,779,482 104% 2,179,426 2,291,733 105% 15,995,411 14,490,593 91% 2,343,500 2,302,042 98% 2,324,117 2,466,200 106% 64,800 207,490 320% 530,800 422,767 80% 34,300 37,176 108% 3,364,344 3,294,714 98% 30,654,045 25,450,855 83% 14,034,323 12,881,288 92% 81,766,214 60,355,582 74% TOTAL RESOURCES 332,985,219 348,711,997 105% 388,021,723 335,182,738 86% 45,369,578 102% 1,018,882 100% 12,335,083 97% 9,790,352 68% € 526,610 100% 59,048,818 101% 60,691,196 101% 8,184,132 78% 26,670,006 100% 5,919,085 107% 2,998,300 138% 17,207,041 108% '•. 2,524,802 108% 2,479,136 107% 221,369 342% 486,915 92% 43,960 128% 3,852,624 115% 31,705,354 103% 14,238,514 101% € 80,023,453 98% 385,335,210 99% € o`�u1ES C'0G2< - Countywide Summary Budget to Actuals All Departments FY24 YTD April 30, 2024 (unaudited) REQUIREMENTS 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL REQUIREMENTS 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 Budget Actuals % Budget Actuals % Projection % 24,337,373 23,057,601 95% 1 25,155,807 19,229,426 76% 24,510,046 97% 7,928,538 7,497,365 95% 8,481,279 6,474,640 76% 8,022,332 95% 13,123,218 11,822,231 90% 6,902,223 6,133,721 89% 6,789,404 98% 23,129,361 14,662,784 63% 9,837,656 3,316,424 34% 9,753,207 99% 766,183 742,697 97% 822,370 671,553 82% 821,580 100% 60,415,533 58,373,715 97% 65,641,097 47,648,804 73% ': 62,150,415 95% 70,979,127 62,912,108 89% s 72,307,648 52,989,673 73% 68,287,981 94% 11,233,304 9,466,620 84% 10,269,561 7,257,363 71% 8,985,548 87% 16,188,996 13,822,550 85% 17,124,761 11,672,269 68% 16,259,742 95% 7,575,910 6,790,874 90% € 7,576,032 5,718,128 75% 6,932,313 92% 28,387,166 16,897,136 60% 23,772,827 16,362,299 69% ': 23,368,287 98% 11,754,672 10,769,061 92% 14,404,234 9,722,669 67% 14,295,898 99% 3,098,054 3,330,291 107% 31734,327 2,994,581 80% 3,454,095 92% 1,972,030 2,067,492 105% ': 2,582,856 2,255,031 87% 2,364,911 92% 870,000 483,310 56% 1,090,000 422,038 39% 1,090,000 100% 594,181 498,157 84% 617,131 413,126 67% 100,000 5,532 6% 174,000 45,252 26% 5,887,806 2,915,728 50% 4,744,447 3,327,810 70% 31,769,217 30,688,534 97% 32,587,213 25,972,424 80% 's 17,709,497 13,390,020 76% 15,113,760 11,211,550 74% 108,884,843 63,570,653 58% 92,903,865 43,471,398 47% 's 446,705,009 353,764,458 79% 415,843,094 277,310,179 67% 531,910 86% 174,000 100% 4,508,286 95% 32,716,861 100% 14,656,118 97% 81,948,670 88% 391,621,605 94% \\ OIES`oG�� Budget to Actuals - Countywide Summary s3.3°�° o Year Complete All Departments FY24 YTD April 30, 2024 (unaudited) Fiscal Year 2023 Fiscal Year 2024 TRANSFERS Budget Actuals % Budget Actuals % Projection % 001 - General Fund (20,871,416) (19,890,038) 95% ? (20,963,314) (17,243,952) 82% (20,053,234) 96% 030 - Juvenile 6,452,997 6,452,997 100% 6,678,013 5,602,500 84% 6,678,013 100% 160/170 - TRT (6,021,446) (5,874,627) 98% (8,575,254) (5,786,252) 67% (8,073,041) 94% 200 - ARPA - - (5,022,145) (400,000) 8% (400,000) 8% 220 - Justice Court 263,217 224,696 85% 364,688 303,900 83% 364,688 100% i 255 -Sheriff's Office 3,448,587 3,449,109 100% 1 3,377,587 2,875,377 85% 3,377,587 100% 274 - Health Services 8,007,942 5,850,465 73% 8,026,456 5,330,308 66% 6,194,205 77% 295 - CDD (911,585) (835,505) 92% ': 466,530 88,905 19% 478,699 103% 325 - Road (12,330,136) (12,330,136) 100% (12,700,000) (7,700,000) 61% (12,700,000) 100% 355 - Adult P&P 267,532 267,532 100% 510,950 384,130 75% 510,950 100% 465 - Road CIP 14,230,313 12,238,662 86% 12,500,000 5,000,000 40% s 12,500,000 100% 610 - Solid Waste (5,299,665) (3,453,962) 65% (1,703,962) (1,961,630) 115% (1,703,962) 100% 615 - Fair & Expo 704,127 621,827 88% 875,681 856,860 98% 994,494 114% 616 - Annual County Fair (156,706) (156,706) 100% (34,503) (28,750) 83% (34,503) 100% 617 - Fair & Expo Capital 1,149,827 1,113,829 97% 824,187 576,340 70% 657,158 80% Reserve 618 - RV Park (81,566) (81,566) 100% 128,436 133,690 104% 128,436 100% 619 - RV Park Reserve 261,750 261,566 100% 1 51,564 42,970 83% 51,564 100% 670 - Risk Management (3,500) (3,500) 100% (153,500) (120,910) 79% (553,403) 361% 705 - 911 (59,900) (59,900) 100% 999 - Other 10,959,373 12,205,258 111% 15,348,586 12,046,513 78% 11,582,349 75% TOTAL TRANSFERS 9,745 - 0 - " ,)jEsC,°G2< Budget to Actuals - Countywide Summary All Departments FY24 YTD April 30, 2024 (unaudited) ENDING FUND BALANCE 001 - General Fund 030 -Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 = Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL FUND BALANCE 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 Budget Actuals % Budget Actuals Projection % 11,239,637 13,984,330 124% 12,115,095 20,647,127 14,790,628 122% 634,663 1,528,688 241% 710,902 1,203,159 1,203,251 169% 4,000,000 4,527,362 113% s 1,801,675 3,572,479 2,000,000 111% - 401,204 999% - 6,439,192 38,349 999% 22,066 - 0% 67,858 73,212 69,718 103% 7,024,650 11,001,214 157% 7,295,992 23,176,638 € 11,277,204 155% 6,045,519 12,519,113 207% 7,480,011 19,489,207 11,116,534 149% 1,627,134 1,322,717 81% 1,975,730 1,038,096 1,000,000 51% 2,262,898 7,351,679 325% 2,370,201 9,876,928 5,061,943 214% 1,925,640 3,010,934 156% 1,470,524 3,456,419 2,508,656 171% 12,334,484 23,347,907 189% 9,918,979 14,277,340 15,477,920 156% 556,359 2,743,514 493% 2,303,600 5,549,808 3,950,695 172% 315,960 547,764 173% 32,617 712,085 612,965 999% 225,358 521,447 231% 228,205 703,865 601,169 263% 1,587,183 2,757,229 174% ' 2,391,825 3,119,021 2,545,755 106% 82,920 166,640 201 % 135,220 309,970 250,081 185% 1,340,766 1,469,559 110% ? 1,284,317 1,504,453 1,391,083 108% 5,107,351 9,323,307 183% 6,466,397 9,169,300 8,114,242 125% 3,815,139 6,107,998 160% 3,809,575 5,586,429 5,096,491 134% 8,926,080 13,393,950 150% 12,122,906 15,063,688 12,976,346 107% 56,596,539 109,244,434 193% 105,016,103 137,816,048 € 112,618,185 107% 125,670,346 225,270,989 179% 178,997,732 282,784,464 212,701,214 119% 1iVTES coG2a Budget to Actuals Report General Fund - Fund 001 83.3% FY24 YTD April 30, 2024 (unaudited) Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor Clerk BOPTA District Attorney Tax Office Veterans Property Management Non -Departmental TOTAL RESOURCES 34 467,173 34,606 785 100% 37,400,000 37,130,147 99% ' a 38,135,987 102% = 735,987 A 301,000 334,760 ' 111% � 318,000 324,299 102/0 329,000 103% 11,000, 3,591,874 4,310,996 120% 3,480,844 3,254,952 94% 0% 3,833,614 11! 352,770- 964,246 713,767 s 74% 775,350 567,211 73% 775,350 100% 2,298,566 1,451,801 63% 1,259,595 1,017,604 81% 1,259,595 100% ' 14,588 9,434 a 65% 10,200 7,543 74% 10,200 100% 1,183,942 1,089,499 92% 552,048 509,397 92% , 552,048 100% 221,483 120,714 55% 136,000 114,834 84% � ' 136,000 100% 214,836 182,018 85% 261,179 145,836 56% � 261,179 100% - B 0 215,000 215,058 100% 215,000 58,333 27% � � � 70,000 33% � (145,000); C _ _ - 6,020 6,605 61605, 43,472,708 43,034,834 99% 44,408,216 43,136,176 97% ; 45,369,578 102% ; 961,362: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Assessor 5,910,478 5,399,847 91% 6,189,597 4,558,237 74% 5,710,597 92% 479,000, D Clerk 2,432,710 2,098,659 86% 2,351,515 1,633,032 69% 2,278,594 97% 72,921, E � BOPTA 92,177 82,488 89% 97,522 65,902 68% 86,121 88% 11,401! F District Attorney 10,979,839 10,906,691 99% , 11,636,672 9,010,868 77% 11,407,078 98% 229,594! G Medical Examiner 438,702 320,660 73% 461,224 261,654 57% 461,224 100% ' Tax Office 905,262 834,177 92% 940,770 730,758 78% 911,888 97% 28,882i H i Veterans 809,390 758,902 94% 919,283 736,000 80°!0 � � ! 967,023 105% (47,740); I Property Management 508,359 418,433 82% 539,558 409,225 76% 512,105 95% 27,453; J Non -Departmental 2,260,456 2,237,744 99% 2,019,666 1,823,750 90% 2,175,416 108% (155,750), TOTAL REQUIREMENTS 24,337,373 23,057,601 95% 25,155,807 19,229,426 76% ; 24,510,046 97% 645,761: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 260,000 260,439 100% 103,790 87,570 84% 103,790 100% K Transfers Out (21,131,416) (20,150,477) 95% (21,067,104) (17,331,522) 82% (20,157,024) 96% 910,080, L TOTAL TRANSFERS (20,871,416) (19,890,038) 95% (20,963,314) (17,243,952) 82% (20,053,234) 96% 910,080: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 12,975,718 13,897,135 107% 13,826,000 13,984,330 101% 13,984,330 101% 158,330; Resources over Requirements a 19,135,335 19,977,233 19,252,409 23,906,750 20,859,532 1,607,123; Net Transfers - In (Out) (20,871,416) (19,890,038) (20,963,314) (17,243,952) ; (20,053,234) 910,080- TOTAL FUND BALANCE ; $ 11,239,637 $ 13,984,330 124% ; $ 12,115,095 $ 20,647,127 170% ; $ 14,790,628 122% ; $2,675,533; A Current year taxes received primarily in November, February and May; actual FY23-24 TAV is 5.59% over FY22-23 vs. 4.90% budgeted B Oregon Dept. of Veteran's Affairs grant reimbursed quarterly C Due to the USSC Tyler v. Hennepin ruling on foreclosed property proceeds, Property Management will not receive the anticipated $145,000. D Projected Personnel savings based on FY24 average vacancy rate of 11.6% E Projected Personnel savings based on FY24 average vacancy rate of 2.3% F Projected Personnel based on vacancy savings to date G Projected Personnel savings based on FY24 average vacancy rate of 3.5% H Projected Personnel based on vacancy savings to date I Projected Personnel based on overage to date J Projected Personnel based on vacancy savings to date K Final payment to the General Fund from Finance Reserves for ERP Implementation L Estimating Behavioral Health will return approximately $850K of County General Funds in FY24. \)IESC0Gz' Budget to Actuals Report Juvenile - Fund 030 FY24 YTD April 30, 2024 (unaudited) RESOURCES OYA Basic & Diversion ODE Juvenile Crime Prev Leases Gen Fund -Crime Prevention Inmate/Prisoner Housing Miscellaneous DOC Unif Crime Fee/HB2712 Interest on Investments OJD Court Fac/Sec SB 1065 Food Subsidy Contract Payments TOTAL RESOURCES REQUIREMENTS 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 Budget Actuals % Budget Actuals % Projection % $ Variance 525,049 459,333 87% 476,611 231,249 49% = � 477,422 100% 8111 A i 123,000 , 107,720 88% � 106,829 51,174 48% � 112,772 106% 5,943. B 86,000 90,228 105% 90,228 78,200 87% 90,228 100% i 89,500 89,500 100% 89,500 - 0% ' 89,500 100% 0 55,000 127,050 231% , 75,000 53,460 71% 60,000 80% i (15,000); C 42,500 66,375 156% ' 56,500 41,106 73% 56,500 100% - � 49,339 50,462 102% 52,000 26,680 51% 52,000 100% - '6,815 29,441 432% 37,500 44,145 118% 52,460 140% 14,960, 15,000 12,420 83% 15,000 9,725 65% 13,000 87% (2,000)'; D ' 10,000 13,116 131 % 10,000 7,812 78% 10,000 100% -' , 8,000 5,285 66% 5,000 3,062 61% 5,000 100% 1,010,203 1,050,931 104% ; 1,014,168 546,611 54% 1,018,882 100% ; 4,714; Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 6,292,271 5,995,923 95% 6,852,966 5,258,373 77% 6,455,606 94% 397,360: E Materials and Services 1,527,992 1,394,956 91% 1,599,048 1,187,003 74% 1,537,461 96% 61,587. F Capital Outlay 108,275 106,487 , 98% 29,265 29,265 100% 29,265 100% - G TOTAL REQUIREMENTS 7,928,538 7,497,365 95% 8,481,279 6,474,640 76% 8,022,332 95% 458,947: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 6,529,064 6,529,064 100% 6,798,630 5,665,510 83% 6,798,630 100% ' Transfers Out (45,000) - 0% ! (45,000) 100% Transfers Out-Veh Reserve (76,067) (76,067) 100% (75,617) (63,010) 83% (75,617) 100% TOTAL TRANSFERS 6,452,997 6,452,997 100% ; 6,678,013 5,602,500 84% ; 6,678,013 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,100,001 1,522,125 138% 1,500,000 1,528,688 102% 1,528,688 102% 28,688- Resources over Requirements (6,918,335) (6,446,434) (7,467,111) (5,928,029) (7,003,450) 463,661; Net Transfers - In (Out) 6,452,997 6,452,997 6,678,013 5,602,500 6,678,013 TOTAL FUND BALANCE ; $ 634,663 $ 1,528,688 241% ; $ 710,902 $ 1,203,159 169% ; ; $ 1,203,251 169% ; $492,349: A Final State Grant allocation for 23-25 Biennium B Final State Grant allocation for 23-25 Biennium C Out of county utlization is lower than anticipated. Flucuates depending on other County needs. D Based on fees and current trends. E Projected Personnel savings based on FY24 average vacancy rate of 6.3% F Materials and services projections based on current spending trends. G Detention security upgrade project. Additional technology and upgrade requirements. V(ES (0GZ{ Budget to Actuals Report TRT - Fund 160/170 83.3% FY24 YTD April 30, 2024 (unaudited) Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Room Taxes 13,580,874 12,652,871 93% 12,630,000 10,869,112 86% 12,220,000 97% _ (410,000): A Interest on Investments 50,408 95,656 190% 121,790 95,517 78% 114,583 94% (7,207) Miscellaneous - 161 - 460 ° 500 500- TOTAL RESOURCES 13,631,282 12,748,688 94% 12,751,790 10,965,090 86% 12,335,083 97% ; (416,707); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance COVA 3,675,886 3,417,576 93% 3,378,641 2,732,315 81% 3,265,822 97% 112,819- B Grants & Contributions 5,600,000 4,600,000 82% 3,000,000 3,000,000 100% - � 3,000,000 100% - C ' Administrative � 225,508 183,956 82% � 262,395 193,417 74/0 � 262,395 100% Interfund Charges � 3, 574,573 3,574,573 � 100% 213,587 177,989 ° � � 83/0 ! 213,587 100% Software 47,251 46,125 98% 47,600 30,000 63% 47,600 100% ° TOTAL REQUIREMENTS ; 13,123,218 11,822,231 90% 6,902,223 6,133,721 89% 6,789,404 98% 112,819: TRANSFERS Transfer Out - RV Park Transfer Out - Annual Fair Transfer Out - Justice Court Transfer Out - Health Transfer Out - F&E Reserve Transfer Out - General County Reserve Transfer Out - F&E Transfer Out - Courthouse Debt Service Transfer Out - Sheriff TOTAL TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance (20,000) (20,000) 100% (20,000) (16,660) 83% (20,000) 100% (75,000) (75,000) 100% (75,000) (62,500) 83% ° (75,000) 100% (263,217) (224,696) ° 85 /o 364,688 ( ) 303,900 ( ) 83% � 364,688 100% ( ) (418,417) (418,417) 100% (368,417) (307,010) 83% ; ; (368,417) 100% (501,683) (465,685) 93% (462,119) (385,090) 83% (447,655) 97% s 14,464� D _ (723,720) (603,100) 83% (1,412,223) 195% (688,503)1 E (1,091,342) (1,019,042) 93% i (1,009,023) (840,840) 83% (975,271) 97% 33,752, (1,900,500) (224,002) 12% (758,000) 40% 1,142,500, F (3,651,787) (3,651,787) 100% (3,651,787) (3,043,150) 83% _ (3,651,787) 100% 1A_n21.4461 (5.874.627) 98% (8,575,254) (5,786,252) 67% (8,073,041) 94% 502,213: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 9,513,382 9,475,532 100% 4,527,362 4,527,362 100% 4,527,362 100% 0. i Resources over Requirements 508,064 926,457 5,849,567 4,831,368 5,545,679 (303,888)' Net Transfers - In (Out) (6,021,446) (5,874,627) (8,575,254) (5,786,252) (8,073,041) 502,213� TOTAL FUND BALANCE $ 4,000,000 $ 4,527,362 113% ; $ 1,801,675 $ 3,572,479 198% ; $ 2,000,000 111% ; $198,325: A Room tax revenue down 3.0% from FY23 B Payments to COVA based on a percent of TRT collections C Includes contributions of $2M to Sunriver Service District and $1 M to Mt. Bachelor D The balance of the 1 % F&E TRT is transferred to F&E reserves E Includes the amount from the reduction in first year debt service and reserved for future debt payments, less adjustment for the decrease in revenues. F First year debt service and bond issuance costs are lower than originally estimated during FY24 budget development. ,)I ES `oGZ� Budget to Actuals Report ARPA — Fund 200 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State & Local Coronavirus Fiscal : 14,662,784 9,516,992 9,516,992 100% 9,516,992 100% Recovery Funds Local Assistance & Tribal - 4,622,145 _ 0% o 0% (4,622,145) Consistency Interest on Investments 105,186 293,106 279% 319,460 237,420 74% 273,360 86% (46,100)- TOTAL RESOURCES 105,186 14,955,890 999% ; 14,458,597 9,754,412 67% 9,790,352 68% (4,668,245); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Services to Disproportionately 15,394,824 11,733,287 76% 6,538,263 1,942,944 30% 6,538,263 100% Impacted Communities 9 Administrative 4,317,328 144,531 3% 1,719,694 116,577 ' ; 7% ; 1,635,245 95% 84,449: ! Infrastructure 1,634,710 860,474 53% 766,410 777,370 101% 766,410 100% Public Health � 882,922 997,337 113% 560,926 329,534 59% 560,926 100% ' Negative Economic Impacts 899,577 , 927,155 103% 252,363 150,000 59% 252,363 100% TOTAL REQUIREMENTS 23,129,361 14,662,784 63% ; 9,837,656 3,316,424 34% 9,753,207 99% ; 84,449: TRANSFERS Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance _ - (5,022,145) (400,000) 8% (400,000) 8% 4,622,145- _ (5,022,145) (400,000) 8% ; (400,000) 8% 4,622,145: Budget 23,024,175 (23,024,175) Actuals % Budget Actuals % Projection % $ Variance 108,098 0% 401,204 293,106 ` 4,620,941 (5,022,145) - $ 401,204 999% ; 401,204 100% 401,204 100% 0; 6,437,988 37,145 (4,583,796) (400,000) ! (400,000) 4,622,145; $ 6,439,192 999% ; $ 38,349 999% ; $38,349: vTES CpG2a Budget to Actuals Report Justice Court - Fund 220 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Court Fines & Fees 525,000 517,489 99% 525,000 439,485 84% 525,000 100% -e Interest on Investments 32 513 999% = 540 1,381 256% 1,610 298% 1,070! TOTAL RESOURCES 525,032 518,001 99% ; 525,540 440,865 84% 526,610 100% ; 1,070; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 604,648 592,149 98% 651,767 528,956 81% 650,977 100% 790: Materials and Services 161,535 150,549 93% 170,603 142,597 84% 170,603 100% A TOTAL REQUIREMENTS 766,183 742,697 97% ; 822,370 671,553 82% 821,580 100% ; 790; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - TRT 263,217 224,696 85% 364,688 303,900 83% ' 364,688 100% TOTAL TRANSFERS 263,217 224,696 85% ; 364,688 303,900 83% 364,688 100% ; Resources over Requirements � (241,151) (224,696) � (296,830) (230,688) � e (294,970) � 1,860: ; Net Transfers - In (Out) 263,217 224,696 364,688 303,900 364,688 TOTAL ';1 $ 22,066 - 0% $ 67,858 $ 73,212 108% ; ; $ 69,718 103% ; $1,860: A One time yearly software maintenance fee paid in July for entire fiscal year ES OG�a Budget to Actuals Report �h2�vSC Sheriff's office - Fund 255 83.3% FY24 YTD April 30, 2024 (unaudited) Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance LED #1 Property Tax Current 30,282,049 30,424,303 100% 38,006,062 37,036,826 97% 38,006,062 100% o A LED #2 Property Tax Current 13,400,541 13,405,210 100% i 15,189,654 14,802,005 97% 15,189,654 100% ; i B Sheriff's Office Revenues 5,307,630 6,093,977 115% 4,583,572 4,157,025 91% 4,754,752 104% 171,180! LED #1 Property Tax Prior 330,000 277,442 84% 330,000 278,276 84% 330,000 100% LED #1 Interest 89,119 283,971 319% 264,000 434,058 164 /o 492,250 186% 0 22812% LED #2 Property Tax Prior 145,000 114,469 79% 120,000 119,127 99% 131,100 109% 11,100! i LED #2 Interest 22,716 73,353 323% 65,000 121,535 187% ! 145,000 223% 80,000 TOTAL RESOURCES 49,577,055 50,672,726 102% ; 58,558,288 56,948,851 97% ; 59,048,818 101% ; 490,530: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Digital Forensics 808,610 856,836 106% 1,221,145 1,027,593 84% 1,335,333 109% : (114,188) Concealed Handgun Licenses 335,044 345,454 103% 624,277 353,000 57% 458,820 73% 165,457- Rickard Ranch 264,871 278,671 105% 334,232 250,948 75% 382,199 114% (47,967)! Sheriffs Services 5,863,885 5,196,628 89% 5,771,949 4,362,108 76% 5,365,543 93% 406,406! Civil/Special Units 1,168,300 1,102,770 94% 1,019,021 890,934 87% 1,087,655 107% (68,634) Automotive/Communications 3,765,888 3,635,006 97% 4,574,918 3,290,983 72% 4,492,876 98% 82,042, Detective 3,583,825 4,105,995 115% 4,773,538 3,431,937 72% 4,308,561 90% 464,977� Patrol 14,880,315 14,858,735 100% 16,270,641 11,717,617 72% 15,895,694 98% 374,947. Records 904,493 687,442 76% 855,590 556,173 65% 711,024 83% 144,566 Adult Jail 22,809,320 20,842,708 91% 23,784,474 16,717,011 70% 21,470,234 90% 2,314,240� Court Security 424,769 598,098 141% 600,590 471,922 79% _ � 574,719 96% 25,871! Emergency Services 829,997 545,477 66% � 808,931 532,836 66% � 699,595 86% 109,336; Special Services 2,047,792 2,374,496 116% 2,779,458 2,321,224 84%2,843,264 102% (63,806); Training 1,907,588 1,986,740 104% 1,537,498 1,020,638 66% 1,394,833 91% 142,665, Other Law Enforcement 820,836 958,658 117% 634,835 703,879 111% 1,080,065 170% (445,230); Non -Departmental - - 0% 50,000 - 0% 50,000 100% TOTAL REQUIREMENTS 60,415,533 58,373,715 97% 65,641,097 47,648,804 73% ; 62,150,415 95% ; 3,490,682; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In -TRT 3,651,787 3,651,787 100% 3,651,787 3,043,150 83% 3,651,787 100% Transfer In - General Fund 70,000 70,000 100% � Transfers Out - ; (6,500) (6,500) 100% � � (6,500) 100% Transfers Out - Debt Service (273,200) (272,678) 100% (267,700) (161,273) 60% (267,700) 100% TOTAL TRANSFERS 3,448,587 3,449,109 100% ; 3,377,587 2,875,377 85% ; 3,377,587 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 14,414,541 15,253,094 106% 11,001,214 11,001,214 100% 11,001,214 100% 01 Resources over Requirements (10,838,478) (7,700,989) (7,082,809) 9,300,047 (3,101,597) 3,981,212; Net Transfers - In (Out) 3,448,587 3,449,109 ; 3,377,587 2,875,377 3,377,587 TOTAL FUND BALANCE ; $ 7,024,650 $ 11,001,214 157% ; $ 7,295,992 $ 23,176,638 318% ; $ 11,277,204 155% ; $3,981,212: A Current year taxes received primarily in November, February and May B Current year taxes received primarily in November, February and May \)IES C, 0- 2� Budget to Actuals Report L� Health Services - Fund 274 83,3% FY24 YTD April 30, 2024 (unaudited) Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Grant OHP Capitation State Miscellaneous OHP Fee for Service Local Grants Environmental Health Fees Federal Grants Patient Fees Other State - Medicaid/Medicare Medicaid Vital Records Interest on Investments State - Medicare Liquor Revenue State Shared- Family Planning Interfund Contract- Gen Fund Divorce Filing Fees TOTAL RESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS 22,223,536 18,578,578 84% 23,757,820 21,430,490 90% o 12,882,624 12,088,181 94% 16,494,114 14,757,747 89% i 8,901,719 e 7,751,386 87% 5,793,079 4,256,087 73% 3,232,620 5,287,409 164% 4,947,581 4,430,188 90% 2,332,031 2,054,936 88% 1,567,894 2,122,222 a 135% 1,238,499 s 1,335,280 108% 1,478,906 1,370,683 93% ; o 2,615,634 2,390,105 91% 1,440,560 618,671 43% 615,644 748,534 122% 1,087,790 695,809 64% 1,169,317 1,976,339 169% 1,061,371 1,956,739 184% 807,530 1,197,300 148% 1,034,491 883,413 85% 430,863 746,146 173% 0 431,000 834,010 194% 300,000 354,158 118% 315,000 270,750 86% '97,750 390,781 400% 262,007 596,119 228% 337,614 234,401 69% 209,500 221,995 106% ; o 177,574 161,412 91% 177,574 128,657 72% 125,000 152,985 122% 158,000 55,878 35% 127,000 127,000 100% 127,000 - 0% 173,030 63,178 37% - - 57,787,985 55,638,108 96% 60,343,687 54,629,459 91% ; 20,785,817 87% (2,972,003); 17,416,057 106% 921,943, 5,326,827 92% (466,252); 5,316,230 107% 368,649, 2,074,226 132% 506,332! 1,517,060 103% 38,154 1,353,559 94% a (87,001)1; 839,259 77% (248,531); 2,294,741 216% 1,233,370; 1,142,602 110% 108,111, 1,000,818 232% 569,818! 334,388 106% 19,388! 651,590 249% 389,583! 266,394 127% 56,894 177,574 100% 67,054 42% (90,946) 127,000 100% 60,691,196 101% ; 347,509: Budget Actuals % Budget Actuals % Projection % $ Variance - - 4,984 0% 50,658,752 i 48,187,764 95% o 50,668,863 41,318,009 82% 19,393,800 14,220,207 73% 21,286,301 11,508,905 54% 926,575 504,137 54% 347,500 162,759 47% 70,979,127 62,912,108 89% 72,307,648 52,989,673 73% ; - 0% 4,984: 51,641,176 102% (972,313)! 16,437,107 77% 4,849,194! 209,698 60% 137,802, 68,287,981 94% 4,019, fi TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund 6,608,245 5,648,912 85% 6,780,140 5,650,020 83% 5,923,314 87% (856,826); Transfers In- OHP Mental Health 1,473,586 345,442 23% � 2,210,573 201,167 9% 830,397 38% (1,380,176); Transfers In -TRT � 418,417 418,417 100% 368,417 307,010 83% 368,417 100% Transfers Out (492,306) (562,306) � 114% (1,332,674) (827,889) 62% (927,923) 70% 404,751- TOTAL TRANSFERS 8,007,942 5,850,465 73% 8,026,456 5,330,308 66% 6,194,205 77% (1,832,251); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 12,519,113 110% 12,519,114 110% 1,101,598: 1,639,786 (7,596,785) 4,367,17 5,330,308 6,194,205 (1,832,251); � � � $ 19,489,207 261% ; $ 11,116,534 149% ; $3,636,523: 11,228,719 13,942,649 124% 11,417,516 i Resources over Requirements (13,191,142) (7,274,000) (11,963,961) Net Transfers - In (Out) 8,007,942 5,850,465 8,026,456 TOTAL FUND BALANCE $ 6,045,519 $ 12,519,113 207% ; $ 7,480,011 ` 2 0 Budget to Actuals Report L� Health Services - Admin - Fund 274 FY24 YTa April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance OHP Capitation 367,074 367,074 100% 435,349 391,610 90% 435,349 100% Interest on Investments � 97,750 390,781 400% 262,007 596,119 228% 651,590 249% 389,583� State Grant 379,180 142,133 37% 160,000 337,634 211% ° , 145,279 91% (14,721), A Other ' 160,495 ° 33,725 21% 9,000 ° 140,199 999/° , i 141,613 999% 132,613, B Federal Grants 454,405 592,179 130% - " TOTAL RESOURCES 1,458,904 1,525,892 105% ; 866,356 1,465,562 169% ; ; 1,373,831 159% ; 507,475: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 6,738,820 6,093,176 90% 6,519,513 5,252,063 81% 6,657,527 102% (138,014); C Materials and Services 6,998,683 6,732,321 96% 7,571,421 6,180,635 82% 7,612,530 101% (41,109); Capital Outlay 12,000 - 0% 43,750 120 0% 21,670 50% 22,080- Administration Allocation (11,228,846) (11,228,846) 100% (12,633,378) - 0% (12,633,378) 100% TOTAL REQUIREMENTS 2,520,656 1,596,650 63% 1,501,306 11,432,818 762% ; 1,658,349 110% ; (157,043); TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- OHP Mental Health 80,771 80,771 100% ` 81,250 0% 81,250 100% 105% (15,000) Transfers Out (230,635) (230,635) 100% (300,174) (265,140) 88% (315,174) TOTAL TRANSFERS (149,864) (149,864) 100% ; (218,924) (265,140) 121% ; (233,924) 107% ; (15,000); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 3,884,332 4,007,465 103% 3,665,544 3,786,843 103% 3,786,844 103% 121,300- Resources over Requirements (1,061,752) (70,758) (634,950) (9,967,256) (284,518) 350,43Z Net Transfers - In (Out) ; (149,864) (149,864) (218,924) (265,140) (233,924) (15,000); TOTAL FUND BALANCE $ 2,672,716 $ 3,786,843 142% ; $ 2,811,670 ($ 6,445,553) -229%; ; $ 3,268,402 116% ; $456,732: A Projection includes adjustment for anticipated unearned revenue. Amounts will be finalized at fiscal year-end. B Includes carryforward of $125k in unspent FY23 PacificSource Behavioral Health Workforce Diversity Grant. C Personnel projections over budget due to increased health and benefit charges. Budget adjustment to move contingency to personnel services expected at fiscal year-end. Projections include anticipated 3% vacancy. uIESC 0G Budget to Actuals Report L� � Health Services - Behavioral Health - Fund 274 83.3% FY24 YTD April 30, 2024 (unaudited) Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Grant OHP Capitation OHP Fee for Service State Miscellaneous Local Grants Federal Grants Other Patient Fees Medicaid State - Medicare Liquor Revenue Interfund Contract- Gen Fund Divorce Filing Fees TOTAL RESOURCES REQUIREMENTS 15,718,843 12,660,784 81% 17,967,689 16,542,025 92% �a 12,515,550 11,721,107 94% 16,058,765 14,366,138 89% 3,214,360 5,256,164 164% 4,927,331 4,405,303 89% 8,027,373 7,063,393 88% 4,924,368 4,019,213 82% 1,475,139 1,262,473 86% 1,348,943 1,501,823 111% 2,017,169 1,636,693 81% 1,285,560 566,349 44% 719,670 730,175 101% 631,245 574,966 91% , 519,344 607,872 e 117% 448,500 527,798 118% '430,863 746,146 173% 431,000 834,010 194% '337,614 234,401 69% 209,500 221,995 106% 177,574 161,412 91% 177,574 128,657 72% 127,000 127,000 100% 127,000 - 0% 173,030 63,178 37% - - 45,453,529 42,270,797 93% 48,537,475 439688,279 90% ; Budget Actuals % Budget Actuals 14,642,992 81% (3,324,697); A 16,886,708 105% 827,943� B 5,286,364 107% 359,033 4,806,795 98% ; (117,573); C 1,417,285 105% = 68,342- D 1,213,292 94% A (72,268); E 679,167 108% 47,922, 637,574 142% 189,074- F 1,000,818 232% 569,818! G 266,394 127% 56,894 177,574 100% 127,000 100% 47,141,963 97% ; (1,395,512); Projection % $ Variance Administration Allocation 8,265,132 8,265,132 100% 9,546,200 - 0% 9,546,200 100% Personnel Services 32,453,031 31,307,705 96% 32,270,785 26,4319206 82% 33,089,180 103% (818,395); H Materials and Services 9,948,652 5,531,099 56% 119390,566 3,775,456 33% 6,501,744 57% 4,888,822- 1 Capital Outlay 497 443 + 312,691 63% 160,250 1199291 74% 119,290 74°l0 40,960 TOTAL REQUIREMENTS 51,164,258 45,416,627 89% 5393679801 309325,954 57% 49,256,414 92% ; 4,111,387, TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Fund i 2,231,439 1,440,767 65% 2,231,439 1,859,480 83% 1,374,613 62% (856,826); J 429,182 24% (1,380,176), K Transfers in- OHP Mental Health 1,392,815 264,671 19% _ 1,809,358 - 0% 117% (81,749)! L Transfers Out (152,921) (196,921) 129% (481,000) (562,749) 117% (562,749) TOTAL TRANSFERS 3,471,333 1,508,517 43% 3,559,797 1,296,731 36% ; 1,241,046 35% (2,318,751); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 4,788,795 6,317,144 132% 3,989,589 4,679,830 117% � 4,679,830 117% 690,241I Resources over Requirements (5,710,729) (3,145,830) (4,830,326) 13,362,325 (2,114,451) 2,715,875; Net Transfers - In (Out) 3,471,333 1,508,517 3,559,797 1,296,731 1,241,046 (2,318,751); TOTAL FUND BALANCE $ 2.549.399 $ 4.679.830 184% ; $ 2,719,060 $ 19,338,887 711% ; $ 3,806,425 140% ; $1,087,365: A Projections include estimated adjustments for anticipated unearned revenue. Exact amounts will be finalized at fiscal year-end. B Capitation coming in higher than budgeted. OHP enrollment redetermination budgeted at 13%, and revised estimates projected to be 8.9%. C Projection less than budget primarily related to lower I/DD match anticipated than originally budgeted. Projections include estimated adjustments for anticipated unearned revenue. Exact amounts will be finalized at fiscal year-end. D Additional funds received for COHC QIM ($387K). Grant funds will be reconciled at end of year, and projections include estimated adjustments for anticipated unearned revenue, including: COHC Older Adults projected under budget by ($211 K) and City of Bend MCAT ($68K). Exact amounts will be finalized at fiscal year-end. E Projections include estimated adjustments for anticipated unearned revenue. Exact amounts will be finalized at fiscal year-end. F Patient fees trending higher than budgeted. G CCBHC rebased rates increasing revenue above budgeted amounts. H Personnel projections over budget due to increased health and benefit charges, lower than budgeted vacancy rates, and workforce stipends. Budget adjustment to move contingency to personnel services expected at fiscal year-end. 1 $3.8 million originally budgeted for HB 5502 BH Housing Grant removed for FY24. j An estimated $856,826 of County General Fund allocated to Behavioral Health is anticipated to be returned. Final amounts will be calculated in July after all local match payments are solidified. K Only $165K of originally -budgeted $1.4M for La Pine Community Health Clinic anticipated in FY24. Remainder expected to be incurred during FY25. L Projections over budget includes $150K transfer for expenses of North County originally budgeted in FY23. uTES C, �� °G�� Budget to Actuals Report Health Services - Public Health - Fund 274 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Grant 6,125,513 5,775,661 94% a 5,630,131 4,550,830 81% 5,997,546 107% = 367,415- A Environmental Health Fees 1,238,499 1,335,280 108% ! 1,478,906 1,370,683 93% 1,517,060 103% 38,154! State - Medicaid/Medicare 807,530 1,197,300 148% ° 79 /° � 1,034,491 868,711 883,413 236,874 85% � � 27% 1,142,602 110% � 520,032 60% _ 108,111, B (348,679); C State Miscellaneous 874,346 687,993 Patient Fees 96,300 140,662 146% 639,290 168,012 26% 201,685 32% (437,605); D Other 289,152 1,212,439 419% 421,126 1,241,574 295% 1,473,961 350% 1,052,835, E o Vital Records 300,000 354,158 118% 315,000 270,750 86% 334,388 106% 19,388! Local Grants 856,892 792,463 92% 218,951 620,399 283% 656,941 300% 437,990. F State Shared- Family Planning 125,000 152,985 122% 158,000 55,878 35 /° 67,054 42% (90,946)! Federal Grants 144,060 161,233 112 /° 155,000 52,322 34% 140,267 90% ! (14,733)1 OHP Fee for Service 18,260 31,245 171% 20,250 24,885 123% 29,866 147% 9,616- OHP Capitation - - - 94,000 94,000! G TOTAL RESOURCES 109875,552 11,841,419 109% ; 10,939,856 9,475,618 87% 12,175,402 111% ; 1,235,546: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Administration Allocation 2,963,714 2,963,714 100% 3,092,162 - 0% 3,087,178 100% - 4,984� Personnel Services 11,466,901 10,786,883 94% 11,878,565 9,634,740 81% 11,894,469 100% (15,904); H Materials and Services 2,446,466 1,956,788 80% 2,324,314 1,552,814 67% 2,322,833 100% - 1,481- Capital Outlay 417,132 191,446 46% 143,500 43,348 30% 68,738 48% 74,762- TOTAL REQUIREMENTS ; 17,294,213 15,898,830 92% 17,438,541 11,230,902 64% 17,373,218 100% ; 65,323; TRANSFERS Budget Actuals % Budget Actuais % Projection % $ Variance Transfers In- General Fund 4,376,806 4,208,145 96% 4,548,701 3,790,540 83% 4,548,701 100% Transfers In - TRT 418,417 418,417 100% 368,417 307,010 83% 368,417 100% Transfers In- OHP Mental Health - - 319,965 201,167 63% 319,965 100% Transfers Out (108,750) (134,750) 124% (551,500) - 0% (50,000) 9% 501,500-1 TOTAL TRANSFERS 4,686,473 4,491,812 96% 4,685,583 4,298,717 92% 5,187,083 111% ; 501,500: FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 2,555,592 3,618,039 142% 3,762,383 4,052,440 108% 4,052,440 108% 290,057- Resources over Requirements (6,418,661) (4,057,412) (6,498,685) (1,755,283) (5,197,816) 1,300,869; i Net Transfers - In (Out) 4,686,473 4,491,812 4,685,583 4,298,717 5,187,083 501,500, TOTAL FUND BALANCE $ 823,404 $ 4,052,440 492% ; $ 1,949,281 $ 6,595,873 338% ; $ 4,041,707 207% ; $2,092,426: A Projections over budget primarily related to carryfonaard of OHA COVID funds to be expended by June 2024. Projections include estimated adjustments for anticipated unearned revenue. Exact amounts will be finalized at fiscal year-end. B Medicaid trending lower than budgeted. C EISO Grant ($369K) budgeted 'as state miscellaneous, but converted to a program element (PE73). Funding coming through state grant line item. D Patient Insurance Fees trending lower than budgeted, primarily in the new Family Connects Oregon program. E Projections include Opioid Settlement Payments. F Includes funds from Central Oregon Health Council quality incentive metrics ($267K). Projection includes adjustment for anticipated unearned revenue. Amounts will be finalized at fiscal year-end. G As of April 2024, Health Services will receive a new Medicaid per member per month payment for perinatal care continuum (PCC) program. H Projections include anticipated 3% vacancy. I Courtney remodel project delayed into FY25 or FY26. ,)TES ` 2� OG Budget to Actuals Report L� Community Development - Fund 295 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Admin- Operations 153,445 154,886 101%� 157,300 106,011 67% _ 141,200 90% (16,100); Code Compliance 1,171,592 915,867 78% 1,124,181 676,981 60% 805,452 72% (318,729); A Building Safety 4,821,160 4,118,192 85% , 3,991,388 2,734,477 69% 3,380,742 85% (610,646); A Electrical 1,022,005 769,054 75% 902,175 645,576 72% 757,675 84% (144,500)- A Onsite Wastewater 1,017,678 718,263 , 71% 923,880 739,106 80% � 876,640 95% (47,240); A Current Planning 2,425,334 1,966,872 81% 2,304,562 1,345,552 58% � 1,502,115 65% (802,447); A Long Range Planning 1,064,305 812,752 76% 1,057,354 636,132 60% 720,308 68% (337,046)o A TOTAL RESOURCES 11,675,519 9,455,886 81% 10,460,840 6,883,837 66% 8,184,132 78% (2,276,708); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Admin -Operations 3,432,980 3,085,363 90% 3,241,288 2,432,257 75% 2,954,251 91% 287,037, B Code Compliance � 805,614 714,049 89% 743,931 511,855 69% 649,912 87% 94,019- B Building Safety 2,538,721 1,866,742 , 74% , 2,088,542 1,491,876 71% 1,892,184 91% 196,358! B 1 Electrical � 641,837 538,383 84% 583,718 449,786 77% 559,630 96% 24,088, B Onsite Wastewater 753,369 754,829 100% 865,670 612,780 71% 742,215 86% 123,455!' B Current Planning 2,062,044 1,613,571 78% , 1,857,735 1,167,580 63% 1,468,101 79% 81% 389,634 B 169,422! B Long Range Planning 998,739 893,682 89% 888,677 591,227 67% 719,255 TOTAL REQUIREMENTS 11,233,304 9,466,620 84% 10,269,561 7,257,363 71% 8,985,548 87% 1,284,013: TRANSFERS Transfers In - CDD Operating Fund Transfers in - General Fund Transfers In - CDD Electrical Reserve Transfers Out Transfers Out - CDD Reserve TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) Budget Actuals % Budget Actuals % Projection % $ Variance - - 510,105 193,925 38% 481,484 94% (28,621): 160,000 139,916 87% 100,000 32,228 32% 100,000 100% ' C - 108,670 86,721 61,937 71% 114,152 132% 27,431 (112,619) (112,619) 100% (107,544) (89,590) 83% (107,544) 100% i (958,966) (971,472) 101% (122,752) (109,595) 89% (109,393) 89% 13,359! D (911,585) (835,505) 92% 466,530 88,905 19% ; 478,699 103% ; 12,169; Budget Actuals % Budget 2,096,504 2,168,956 103% 1,317,921 442,215 (10,734) 191,279 (911,585) (835,505) 466,530 TOTAL FUND BALANCE : $ 1,627,134 $ 1,322,717 81% ; $ 1,975,730 A YTD revenue collection is lower than anticipated due to reduced permitting volumes g Projections reflect unfilled positions and increased health benefits costs C Quarterly transfer for hearings officer actual cost of service D Transfer to reserves per ORS 455.210 and ORS 479.845 Actuals % Projection % $ Variance 1,322,717 100% 1,322,717 100% 4,796- (373,526) (801,416) (992,695)! 88,905 478,699 12,169- $ 1,038,096 53% ; ; $ 1,000,000 51% ; ($975,730); ,)I ES c0GZa Budget to Actuals Report ` Road - Fund 325 FY24 YTD April 30, 2024 (unaudited) RESOURCES Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Cities-Bend/Red/Sis/La Pine Federal Reimbursements Sale of Equip & Material Interest on Investments Miscellaneous Mineral Lease Royalties Assessment Payments (P&I) Forest Receipts State Miscellaneous TOTAL RESOURCES REQUIREMENTS 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 Budget Actuals % Budget Actuals % Projection % $ Variance 19,483,147 20,563,619 106% 20,648,483 17,616,138 85% _ 20,648,483 100% 2,200,000 2,239,616 102% 2,240,000 2,394,054 107/ 2,394,054 107% 154,054! A 1 1,311,901 1,232,001 94% 1,450,015 569,175 39% 1,410,112 97% (39,903); 403,731 969,028 240% 763,171 306,724 40% 1,002,906 131% 239,735 - 7,641 689,703 342,290 50% 367,290 53% (322,413) ' 426,000 385,036 ' 90% 614,500 332,245 54% � s 476,000 77% � (138,500) 54,172 105,203 194% ' 138,031 160,272 116% ; 177,380 129% 39,349� 77,610 65,385 84% 73,808 36,736 50% 46,948 64% (26,860)1 50,000 105,306 211% � 50,000 128,833 258% 128,833 258% 78,833� � 5,175 6,000 11,051 184% 18,000 300% 12,000- 882,502 - 0% - 20,000 - - 24,889,063 25,698,009 103% ; 26,673,711 21,897,518 82% 26,670,006 100% ; (3,705); Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 7,802,271 7,346,958 94% 8,406,468 6,796,591 81% � 8,244,729 98% 161,739, B Materials and Services 8,246,700 6,385,588 77% 8,600,033 4,822,086 56% � ' 7,948,168 92% 651,865< Capital Outlay 140,025 90,004 64% 118,260 53,591 45% 66,845 57% 51,415 TOTAL REQUIREMENTS ; 16,188,996 13,822,550 85% 17,124,761 11,672,269 68% 16,259,742 95% 865,019: TRANSFERS Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance (12,330,136) (12,330,136) 100% (12,700,000) (7,700,000) 61% (12,700,000) 100% (12,330,136) (12,330,136) 100% ; (12,700,000) (7,700,000) 61% (12,700,000) 100% ; Budget Actuals % Budget 5,892,967 7,806,356 132% 5,521,251 8,700,067 11,875,459 9,548,950 (12,330,136) (12,330,136) (12,700,000) $ 2,262,898 $ 7,351,679 325% ; $ 2,370,201 A Actual payment higher than budget B Projected Personnel savings based on FY24 average vacancy rate of 6.8% Actuals % Projection % $ Variance 7,351,679 133% 7,351,679 133% 1,830,428: 10,225,249 10,410,264 861,314' (7,700,000) (12,700,000) $ 9,876,928 417% ; ; $ 5,061,943 214% ; $2,691,742: v(ESC0G2{ Budget to Actuals Report Adult P&P - Fund 355 83.3% FY24 YTD April 30, 2024 (unaudited) Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance DOC Grant in Aid SB 1145 4,734,453 4,734,453 100% 4,116,464 4,143,196 101% 4,143,986 101% 27,522, A CJC Justice Reinvestment 892,038 943,172 106% 943,172 1,196,648 127% 1,196,648 127% 253,476 B DOC Measure 57 244,606 271,606 111% a 256,815 259,307 101% 259,307 101% 2,492! C i Interest on Investments 18,151 63,625 351% 75,230 69,718 93% 81,560 108% 6,330! Interfund- Sheriff 50,000 50,000 100% 50,000 41,667 83% 50,000 100% - Gen Fund/Crime Prevention 50,000 50,000 100% i 50,000 0% 50,000 100% State Miscellaneous 123,453 179,530 145% 22,607 67,923 300% 116,000 513% = 93,393� D Oregon BOPPPS � 20,318 - 0% 20,318 - 0% ' 20,318 100% Electronic Monitoring Fee 500 889 178% 500 258 52% 500 100% Miscellaneous 500 2,099 420% 500 766 153% - 766 153% - 266- E TOTAL RESOURCES 6,134,018 6,295,372 103% ; 5,535,606 5,779,482 104% ; 5,919,085 107% ; 383,479: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 5,683,822 5,042,967 89% 5,907,511 4,229,153 72% 5,132,022 87% 775,489- F Materials and Services 1,883,614 1,739,432 92% 1,668,521 1,488,975 89% 1,800,291 108% (131,770); G Capital Outlay 8,475 8,475 100% - - TOTAL REQUIREMENTS 7,575,910 6,790,874 90% 7,576,032 5,718,128 75% 6,932,313 92% ; 643,719: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 536,369 536,369 100% 536,369 446,970 83% _ 536,369 100% Transfers In- Health Services - - 50,000 - 0% t 50,000 100% Transfers Out � 199,560 ( ) 560 ( ) 100% 199, - Transfer to Vehicle Maint (69,277) (69,277) 100% (75,419) (62,840) 83% (75,419) 100% TOTAL TRANSFERS 267,532 267,532 100% ; 510,950 384,130 75% ; 510,950 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 31100,000 3,238,905 104% 3,000,000 3,010,934 100% 3,010,934 100% 10,934- Resources over Requirements (1,441,892) (495,502) (2,040,426) 61,354 (1,013,228) 1,027,198! Net Transfers - In (Out) 267,532 267,532 510,950 384,130 510,950 TOTAL FUND BALANCE $ 1,925,640 $ 3,010,934 156% ; $ 1,470,524 $ 3,456,419 235% ; $ 2,508,656 171% ; $1,038,132: A Final State Grant allocation for 23-25 Biennium B Final State Grant allocation for 23-25 Biennium. We received competitive grant funds on top of formula allocation. C Final State Grant allocation for 23-25 Biennium D Final State Grant allocation for 23-25 Biennium. We received grant funding for house through contracted provider. E Credit for firearm buyback from supplier and old restitution payment. F Projected Personnel savings based on FY24 average vacancy rate of 16.2% G Materials and services projections based on current spending trends. v(ES C 0 2 Budget to Actuals Report L� ` Road CIP - Fund 465 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance State Miscellaneous 1,818,500 127,458 7% 1,704,116 1,778,246 104% 2,374,169 139% 670,053; Interest on Investments 124,563 337,583 271% � 475,310 494,246 104% � a 604,890 127% 129,580, A Miscellaneous - 317508 , - 19,241 , 19,241 a 19,241! A TOTAL RESOURCES 1,943,063 782,549 40% 2,179,426 2,291,733 105% ; ; 2,998,300 138% ; 818,874; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 127,640 127,640 100% 132,770 110,642 83% 132,770 100% i Capital Outlay 28,259,526 16,769,496 59% 23,640,057 16,251,658 69% 23,235,517 98% 404,540! TOTAL REQUIREMENTS 28,387,166 16,897,136 60% 23,772,827 16,362,299 69% 23,368,287 98% 404,540; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 14,230,313 12,238,662 86% 12,500,000 5,000,000 40% 12,500,000 100% TOTAL TRANSFERS 14,230,313 12,238,662 86% ; 12,500,000 5,000,000 40% 12,500,000 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 24,548,274 27,223,832 111% 19,012,380 23,347,907 123% 23,347,907 123% 4,335,527: Resources over Requirements (26,444,103) (16,114,587) (21,593,401) (14,070,567) (20,369,987) 1,223,414: Net Transfers - In (Out) 14,230,313 12,238,662 12,500,000 5,000,000 f 12,500,000 s TOTAL FUND BALANCE ; $ 12,334,484 $ 23,347,907 189% ; $ 9,918,979 $ 14,277,340 144% ; $ 15,477,920 156% ; $5,558,941: A Actual payment higher than budget Qh`1P 1 1£sC0 Budget to Actuals Report Road CIP (Fund 465) - Capital Outlay Summary by Project 83.33% FY24 YTD April 30, 2024 Year Completed Terrebonne Refinement Plan Hunnel Rd: Loco Rd to Tumalo Rd Transportation System Plan Update Gribbling Rd Bridge Smith Rock Way Bridge Replace Deschutes Mkt Rd/Hamehook Round Powell Butte Hwy/Butler Market RB Wilcox Ave Bridge #2171-03 Replacement Paving of Rosland Rd: US 20 to Draf Hamehook Rd Bridge #16181 Rehabilitation NW Lower Bridge Way: 43rd St to Holmes Rd Northwest Way: NW Coyner Ave to NW Altmeter W Slurry Seal 2023 Terrebonne Wastewater System Phase 1 Tumalo Reservoir Rd: OB Riley to Sisemore Rd Local Road Pavement Preservation US20: Locust St Paving Butler Market - Hamehook to Powell Butte Old Bend Rdm Hwy - US 20 to Tumalo Paving Of Horse Butte Rd Paving Of Obr Hwy: Tumalo To Helmho Paving Of Spring River Rd: S Centur Slurry Seal 2024 La Pine Uic Slormwater Improvements S Century Dr/ Spring River Rd Roun S Century Dr / Huntington Rd Rounda Local Access Road Bridges Radar Speed Sign Replacements FY 23 Guardrail Improvements Signage Improvements TOTAL CAPITAL OUTLAY y Fiscal Year 2023 Fiscal Year 2024 Budget Actuals % Budget Actuals % Projection % $ variance $ 7,319,310 $ 2,200,000 i $ 5,119,310 6,639,406 130% $ 6,639,405 130% $ (1,520,095) 4,265,216 2,562,129 60% 1,569,800 1,342,150 85°/, 2,874,991 183% i (1,305,191): - 51,980 20,450 27,256 (27,256) 818,500 141,509 17% i 704,116 532,833 76% 664,129 94% 39,987: 985,000 122,938 12% i 1,417,429 260,006 18% `• 1,097,477 77% 319,952: 1,663,000 750,822 45% 250,000 1,156,497 463% 1,163,838 466% (913,838) 785,000 250,902 32% 2,642,402 342,449 13% 1,348,980 51% 1,293,422 160,000 - 0% 160,000 - 0% - 0% 160,000; 380,000 260,811 69 % 386,480 386,480 (386,480) 96,500 227 0% 595,000 282,818 48 % 365,000 61 % 230,000: 100,000 10,825 11% 1,290,000 75,371 6% 159,140 12% i 1,130,860: 815,000 - 0% 556,000 - 0% - 0% 556,000 300,000 1,165 0% i 357,325 357,325 (357,325) 1,000,000 0% i 1,000,000 1,000,000 100% 1,000,000 100% i 100,000 - 0% i 300,000 95,400 32% 200,000 67% 100,000: 200,000 - 0% 200,000 - 0% 200,000 100% - 1,000,000 1,000,000 100% 1,000,000 100% - 866 320,000 1,454,940 455% i 1,454,940 455% i (1,134,940): - 1,210,000 1,272,506 105% 1,295,556 107% (85,556) - 460,000 - 0% 0% ? 460,000 3,000,000 525 0% i 880,000 29% 2,120,000: - - 510,000 758 0% i 1,100,000 216% (590,000): - 300,000 593 0% 300,000 100% i - 240,000 - 0% - 0% 240,000 - 177,000 244 0% i 526,000 297% (349,000) - - 169,000 - 0% i - 0% 169,000: 150,000 150,000 - 0% - 0% 150,000: - 30,907 30,907 100% 75,907 246% (45,000) - - 150,000 - 0% - 0% 150,000 - 97,156 119,093 - 0% 119,093 100% i $ 28,259,526 $ 16,491,988 58% $ 23,640,057 16,251,658 69% $ 23,235,517 981/ $ 404,540 o� 1.VIES C 2{ Budget to Actuals Report �. OG Solid Waste - Fund 610 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Franchise Disposal Fees 7,210,000 7,006,324 2,944,356 97% 88% 8,000,000 3,450,000 7,280,596 2,580,434 91% 75% 8,700,000 109% = 3,000,000 87% 700,000� A (450,000); A Private Disposal Fees 3,337,000 i Commercial Disp. Fee 3,234,000 3,026,577 94% 3,310,000 3,269,339 99% 3,900,000 118% 590,000. A Franchise 5% Fees 305,000 363,105 119% 565,000 559,210 99% 635,000 112% 70,000! B Yard Debris 290,000 305,516 105% 400,000 360,733 90% 475,000 119% 75,000! C Miscellaneous 70,000 140,837 201% 173,000 217,766 126% 238,000 138% 65,000! D Interest on Investments 30,498 43,342 142% 60,410 117,464 194% 137,040 227% 76,630! E Special Waste � 15,000 62,756 418 /0 ° � 30,000 98,763 329 /o � ' 115,000 383% � 85,000� F i Recyclables � 12,000 7,060 o 59 /o � 7,000 6,287 ° 90 /o � � 7,000 100% Leases 1 1 100% 1 1 100% 1 100% TOTAL RESOURCES 14,503,499 13,899,874 96% 15,995,411 14,490,593 91% 17,207,041 108% ; 1,211,630; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 3,277,684 3,139,678 96% 4,108,983 3,093,779 75% 4,020,900 98% 88,083, G Materials and Services 6,473,358 5,716,762 88% 7,683,911 5,607,435 73% 7,706,802 100% (22,891) H Capital Outlay 264,000 181,603 69% 309,000 257,940 83% 265,856 86% 43,144 H Debt Service 1,739,630 1,731,017 100% 2,302,340 763,514 33% 2,302,340 100% TOTAL REQUIREMENTS 11,754,672 10,769,061 92% 14,404,234 9,722,669 67% 14,295,898 99% 108,336: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - SW Capital & 910,000 0% 910,000 100% Equipment Reserve Transfers Out - SW Capital & (5,299,665) (3,453,962) 65% (2,613,962) (1,961,630) 75% (2,613,962) 100% Equipment Reserve TOTAL TRANSFERS (5,299,665) (3,453,962) 65% (1,703,962) (1,961,630) 115% ; (1,703,962) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 3,107,198 3,066,662 99% 2,416,385 2,743,514 114% 2,743,514 114% 327,129, Resources over Requirements 2,748,827 3,130,814 1,591,177 4,767,924 2,911,143 1,319,966; i Net Transfers - In (Out) (5,299,665) (3,453,962) (1,703,962) (1,961,630) (1,703,962) TOTAL FUND BALANCE ; $ 556,359 $ 2,743,514 493% ; $ 2,303,600 $ 5,549,808 241% ; $ 3,950,695 172% ; $1,647,095; A Total disposal fee projections reflect management's best estimate of revenues to be collected. Disposal tons are typically higher in the summer with reductions in winter; fiscal YTD tons are running 1 % higher than last year-to-date vs. a budgeted 3% reduction. July Commercial revenue includes payment for the prior Hwy 97 bypass disposal charges. B Annual fees due April 15, 2024; received year-to-date monthly installments from Republic and the annual payment from Cascade Disposal C Yard Debris revenue is seasonal with higher utilization in summer months; fiscal YTD volumes are running 6% higher than last year-to-date D Miscellaneous revenue exceeds expectation for rock, restitution, fire reimbursement and other revenue E Investment Income projected to come in higher than budget F Special Waste revenue source is unpredictable and dependent on special clean-up projects of contaminated soil and asbestos (i.e. stormwater control sediment and debris, remediation of tanker truck accident, Hwy 97 bypass asbestos, etc.) G Delayed hiring of new positions and change from Personnel On Call to M&S Temp Labor for Sr. Advisor services positively impacted projection H Backhoe and grader equipment originally budgeted as capital, but processed as M&S Road Dept. transfer Wh vSES C 0 Budget to Actuals Report L� Fair & Expo - Fund 615 FY24 YTD April 30, 2024 (unaudited) 83.3 % Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Events Revenue 745,759 948,145 127% = 1,050,000 787,393 75% 882,724 84% (167,276): A Food & Beverage � 745,000 1,048,507 o 141% 991,000 1,282,302 129% 1,333,340 135% 342,340: B Rights & Signage 105,000 97,159 93% 105,000 86,416 82% 95,416 91% (9,584). 1 Horse Stall Rental 49,000 78,825 161% 100,000 51,300 51% 87,265 87% (12,735)� Storage 65,000 � 45,551 70% , 50,000 51,099 102% 51,100 102% e 1,100; Camping Fee 20,000 23,500 118% ; 22,500 18,287 81% ' 49,312 219% � 26,812; Interest on Investments 5,221 15,485 297% 22,000 20,095 91% � 20,391 93% (1,609); Miscellaneous 3,554 3,536 99% 3,000 5,150 172% 5,254 175% 2,254 TOTAL RESOURCES 1,738,534 2,260,708 130% ; 2,343,500 2,302,042 98% 2,524,802 108% ; 181,302: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 1,256,902 1,313,682 105% 1,748,441 1,196,123 68% 1,372,111 78% 376,330� C Personnel Services - F&B 170,247 o 85,623 50% 148,510 65,876 44% � � 90,822 61% 0 � 57,688: D � Materials and Services 965,684 1,168,404 121% � 1,222,986 979,454 80% � � o� 1,179,110 96% 43,876! Materials and Services - F&B 603,950 , 661,314 109% 514,200 697,008 136% 711,862 138% (197,662-1 E Debt Service 101,270 101,267 100% 100,190 56,119 56% 100,190 100% TOTAL REQUIREMENTS 3,098,054 3,330,291 107% ; 3,734,327 2,994,581 80% 3,454,095 92% 280,232: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Room Tax 1,101,342 1,019,042 93% 1,009,023 840,840 83% 975,271 97% (33,752): Transfers In - Park Fund 30,000 30,000 100% 30,000 25,000 83% 30,000 100% Transfers Out (427,215) (427,215) 100% (163,342) (8,980) 5% (10,777) 7% 152,565- TOTAL TRANSFERS 704,127 621,827 88% 875,681 856,860 98% 994,494 114% ; 118,813; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 971,352 995,519 102% - 547,763 547,764 100% 547,764 100% 1 Resources over Requirements (1,359,520) (1,069,583) (1,390,827) (692,539) (929,293) 461,534; Net Transfers - In (Out) 704,127 621,827 � 875,681 856,860 � � 994,494 � 118,813, TOTAL FUND BALANCE $ 315,960 $ 547,764 173% ; $ 32,617 $ 712,085 999% ; ; $ 612,965 999% ; $580,348: A Confirmed Contracted Revenue, may continue to grow as additional events are contracted through the end of FY. Some revenue budgeted in Event category earned in F&B category. B Increase due to large events such as FairWell Festival, Cascade Equinox. Some revenue budgeted for Event revenue earned in this category. C Projected Personnel savings based on FY23/FY24 average vacancy rate of 26.1 % D Projected Personnel based on vacancy savings to date E F&B Expenses largely align with F&B revenue, due to the cost of good, labor and supplies required to generate revenues ESC0' Budget to Actuals Report Annual County Fair - Fund 616 FY24 YTD April 30, 2024 (unaudited) RESOURCES Concessions and Catering Gate Receipts Carnival Commercial Exhibitors Fair Sponsorship State Grant Rodeo Sponsorship RfV Camping/Horse Stall Rental Interest on Investments Merchandise Sales Livestock Entry Fees Miscellaneous 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 Budget Actuals % Budget Actuals % Projection % $ Variance 625,000 815,458 130% 790,000 834,968 106% 834,968 106% 44,968- 710,000 782,364 110% 775,000 1,042,896 135% - 1,042,896 135% 267,896! 385,000 433,682 113% 430,000 245,809 57% 245,809 57% (184,191) 80,000 117,100 146% 118,200 114,091 97% 114,091 97% (4,109) 61,000 99,655 163% = 92,500 80,027 87% 86,717 94% (5,783); 53,167 53,167 100% 53,167 53,167 100%! 53,167 100% o 24,000 22,430 93% 30,000 38,621 129% - e 40,721 136% i 10,721 20,000 17,520 88% 17,250 31,449 182% 31,449 182% 14,199! 2,713 13,169 485% 13,500 21,294 158% 25,440 188% 11,940 3,500 3,245 93% 2,500 1,899 76% 1,899 76% (601) 5,000 1,925 39% 2,000 1,940 97% 1,940 97% (60) - 75 - 39 39 39- TOTAL RESOURCES 1,969,380 2,359,790 120% ; 2,324,117 2,466,200 106% ; ; 2,479,136 107% ; 155,019: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 169,445 185,165 109% 276,531 148,376 54% 203,941 74% 72,590, A Materials and Services 1,802,585 1,882,326 104% 2,306,325 2,106,656 91% 2,160,970 94% 145,355 TOTAL REQUIREMENTS 1,972,030 2,067,492 105% ; 2,582,856 2,255,031 87% 2,364,911 92% 217,945: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In -TRT 1% 75,000 75,000 100% a 75,000 62,500 83% 75,000 100% Transfers Out (231,706) (231,706) 100% � (109,503) (91,250) 83% (109,503) 100% TOTAL TRANSFERS (156,706) (156,706) 100% ; (34,503) (28,750) 83% ; (34,503) 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 384,715 385,854 100% 521,447 521,447 100% 521,447 100% 0. Resources over Requirements (2,650) 292,298 (258,739) 211,169 114,225 372,964 Net Transfers - In (Out) (156,706) (156,706) (34,503) (28,750) (34,503) TOTAL FUND BALANCE ; $ 225,358 $ 521,447 231% ; $ 228,205 $ 703,865 308% ; $ 601,169 263% ; $372,964: A Projected Personnel based on vacancy savings to date `\01ESC-,G Budget to Actuals Report O Z� -�- Annual County Fair - Fund 616 CY24 YTD April 30, 2024 (unaudited) RESOURCES Gate Receipts Carnival Commercial Exhibitors Livestock Entry Fees RN Camping/Horse Stall Rental Merchandise Sales Concessions and Catering Fair Sponsorship TOTAL FAIR REVENUES OTHER RESOURCES State Grant Interest Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Materials & Services TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT 1 % Transfer Out - F&E Reserve Transfer Out - Fair & Expo TOTAL TRANSFERS Net Fair Beginning Fund Balance on Jan 1 Fair 2024 Actuals to 2024 Fair 2023 Date Projection $ 1,042,896 f $ - $ 780,000 245,809 ' - 430,000 436,160 430,000 1,940 - 2,000 31,449 , _ - 18,500 1,899 y, - 2,500 512,899 ``� - 482,500 117,183 r, (7,600) 121,400 $ 2,390,235 ` $ (7,600) $ 2,266,900 53,167 53,167 3 19,504 11 6,709 22,709 21 114 - - $ 2,463,020 $ (891) $ 2,342,776 175,531 i 64,328 195,883 2,124,162 110,401 2,461,929 $ 2,299,693 ;ram $ 174,730 $ 2,657,812 '. 75,000 bs,r7 25,000 75,000 (170,608)z (36,500) (109,500) ) $ (95,608(11,500) $ (34,500 $ 67,719 r ri $ (187,121) $ (349,536) $ 952,421 $ 1,020,140 $ 1,020,140 ,ke Ending Balance $ 1,020,140 $ 833,019 $ 670,604 TES COG�< Budget to Actuals Report Fair &Expo Capital Reserve - Fund 617 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest on Investments 7,414 39,492 533% 64,800 76,681 118% ; 90,560 140% 25,760, Miscellaneous 1 - - 1 - 130,809 ' 1 130,809 1 130,809! Local Government Payments 1 1 - 277,777 I I 1 - - i - TOTAL RESOURCES 7,414 317,269 999% ; 64,800 207,490 320% ; 221,369 342% ; 156,569; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 495,000 100,309 20% 343,555 254,937 74% 343,555 100% Capital Outlay 1 375,000 383,000 102% 746,445 167,101 22% 1 746,445 100% A TOTAL REQUIREMENTS 870,000 483,310 56% 1,090,000 422,038 39% ; 1,090,000 100% ; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In -TRT 1% 501,683 465,685 93% 462,119 385,090 83% 447,655 97% (14,464); Transfers In - Fair & Expo 416,437 416,438 100% 152,565 - 0% 1 - 0% I (152,565); Transfers In -Annual County Fair; 231,706 231,706 100% 109,503 91,250 83% 0 109,503 100% i Transfers In - Fund 165 - 1 - 100,000 100,000 l 100% 1 100,000 100% - TOTAL TRANSFERS 1,149,827 1,113,829 97% 824,187 576,340 70% ; 657,158 80% (167,029); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,299,942 1,809,440 139% 2,592,838 2,757,229 106% 2,757,229 106% 164,391- Resources over Requirements (862,586) (166,040) (1,025,200) (214,548) (868,632) 156,569- Net Transfers - In (Out) 1 1,149,827 1,113,829 I 824,187 576,340 i t 657,158 I (167,029) i TOTAL FUND BALANCE $ 1,587,183 $ 2,757,229 174% ; $ 2,391,825 $ 3,119,021 130% ; ; $ 2,545,755 106% ; $153,930: A Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction Q`lpuTES CMG' Budget to Actuals Report RV Park - Fund 618 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance RV Park Fees < 31 Days 605,000 548,219 91% 500,000 377,676 76% 438,736 88% _ (61,264); RV Park Fees > 30 Days 13,000 10,249 79% 12,500 21,682 173% : 21,683 173% 9,183; Cancellation Fees I 14,000 8,636 62% 7,000 8,452 121% 8,652 124% 1,652 Washer / Dryer 4,200 5,560 132% 5,000 3,712 74% I o 5,162 103% 162 I Miscellaneous 3,750 2,907 I 78% 2,500 t 3,544 142% I 3,904 156% 1,404!I Interest on Investments I 552 2,764 501% 2,300 6,722 292% 7,534 328% 5,234 Vending Machines I 1,750 1,492 85% 1,500 978 65% I 1,244 83% (256) TOTAL RESOURCES 642,252 579,826 90% 530,800 422,767 80% 486,915 92% (43,885); REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 111,153 82,265 74% 91,328 72,600 79% _ 91,534 100% (206); Materials and Services 259,755 192,620 74% 303,173 174,216 57% I 217,746 72% 85,427. Debt Service 223,273 223,272 100% 222,630 166,310 75% I 222,630 100% TOTAL REQUIREMENTS ; 594,181 498,157 84% 617,131 413,126 67% 531,910 86% 85,221: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Park Fund I 160,000 160,000 100% 160,000 160,000 100% 160,000 100% Transfers In - TRT Fund 20,000 20,000 100% 20,000 16,660 83% I 20,000 100% Transfer Out - RV Reserve I (261,566) (261,566) 100% (51,564) (42,970) 83% I (51,564) 100% TOTAL TRANSFERS (81,566) (81,566) 100% ; 128,436 133,690 104% ; 128,436 100% ; twil"9 3Q12I432 Beginning Fund Balance I Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget 116,415 166,536 143% 93,115 48,071 I 81,669 (86,331) (81,566) (81,566) 128,436 $ 82,920 $ 166,640 201% ; $ 135,220 Actuals % Projection % $ Variance 166,640 179% 166,640 179% 73,525, i I I I 9,641 (44,995) 41,336, 133,690 128,436 $ 309,970 229% ; ; $ 250,081 185% ; $114,861: IESC`0 Budget to Actuals Report RV Park Reserve - Fund 619 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Interest on Investments 6,298 21,589 343% 34,300 37,176 108% 43,960 128% 9,660, TOTAL RESOURCES 6,298 21,589 343% ; 34,300 37,176 108% ; 43,960 128% ; 9,660; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 100,000 5,480 5% 100,000 100% Capital Outlay 100,000 5,532 6% 74,000 39,772 54% ' 74,000 100% a A TOTAL REQUIREMENTS ; 100,000 5,532 6% 174,000 45,252 26% 174,000 100% ; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - RV Park Ops 261,750 261,566 100% 51,564 42,970 83% 51,564 100% - TOTAL TRANSFERS 261,750 261,566 100% ; 51,564 42,970 83% 51,564 100% ; FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,172,718 1,191,937 102% 1,372,453 1,469,559 107% 1,469,559 107% 97,106- Resources over Requirements (93,702) 16,056 (139,700) (8,076) (130,040) 9,660! Net Transfers - In (Out) 261,750 261,566 51,564 42,970 51,564 TOTAL FUND BALANCE 1 $ 1,340,766 $ 1,469,559 110% ; $ 1,284,317 $ 1,504,453 117% ; $ 1,391,083 108% ; $106,766: A Capital Outlay appropriations are a placeholder ESCOG2< Budget to Actuals Report Risk Management - Fund 670 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Workers' Compensation 1,234,761 1,226,486 99% 1,111,585 965,518 87% 1,111,585 100% General Liability 892,681 892,681 100% 935,832 779,860 83% 935,832 100% Unemployment 430,179 344,950 80% 439,989 340,737 77% 439,989 100% A Property Damage 419,566 419,566 100% - 418,028 348,357 83% 418,028 100% Vehicle 248,764 248,764 100% 226,710 188,925 83% ' 226,710 100% Interest on Investments 49,346 148,514 301% 200,000 223,668 112% 263,480 132% 63,480 Claims Reimbursement 25,000 6,476 26% 20,000 399,903 999% 405,000 999% 385,00& Skid Car Training 10,000 8,899 89% 10,000 43,560 436% 47,000 470% 37,000! Process Fee- Events/ Parades 1,000 1,260 126% 2,000 1,485 74% ' 2,000 100% Miscellaneous 180 - 0% 200 2,700 999% 3,000 999% 2,800! TOTAL RESOURCES 3,311,477 3,297,596 100% ; 3,364,344 3,294,714 98% 3,852,624 115% ; 488,280; REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Workers' Compensation 1,580,000 1,493,702 95% 1,880,000 1,449,210 77% 1,756,583 93% 123,417- General Liability 3,000,000 470,875 16% 1,200,000 558,245 47% 1,051,078 88% 148,922- Insurance Administration 607,558 602,676 99% 714,197 550,632 77% 711,607 100% - 21590, Vehicle 200,000 194,089 97% 400,000 242,980 61% 389,015 97% 10,985 Property Damage 300,248 99,913 33% 300,250 399,614 133% - 475,003 158% (174,753) Unemployment 200,000 54,473 27% 250,000 127,129 51% 125,000 50% 125,000- TOTAL REQUIREMENTS 5,887,806 2,915,728 50% 4,744,447 39327,810 70% 4,508,286 95% ; 236,161; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers Out - Claims - - - (399,903) 999% (399,903)0 Reimbursement Transfers Out - Vehicle (3,500) (3,500) 100% (3,500) (2,910) 83% (3,500) 100% Replacement Transfers Out - IT - (32,000) - 0% (32,000) 100% B Transfers Out - IT Reserve - (118,000) (118,000) 100% (118,000) 100% B TOTAL TRANSFERS (3,500) (3,500) 100% ; (153,500) (120,910) 79% (553,403) 361% ; (399,903); FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 7,687,180 8,944,938 116% 8,000,000 9,323,307 117% 9,323,307 117% 1,323,307: Resources over Requirements (2,576,329) 381,869 (1,380,103) (33,097) (655,662) 724,441• Net Transfers - In (Out) (3,500) (3,500) s (153,500) (120,910) ie (553,403) (399,903)! e TOTAL FUND BALANCE . $ 5,107,351 $ 9,323,307 183% ; $ 6,466,397 $ 9,169,300 142% ; $ 8,114,242 125% ; $1,647,845: A Unemployment collected on first $25K of employee's salary in fiscal year B Transfer out to IT to support cyber-security work ESC-0 Budget to Actuals Report Health Benefits - Fund 675 FY24 YTD April 30, 2024 (unaudited) RESOURCES Internal Premium Charges COIC Premiums Employee Co -Pay Retiree / COBRA Premiums Prescription Rebates Claims Reimbursement & Other Interest on Investments TOTAL RESOURCES 83.3% Year Complete Fiscal Year 2023 1 Fiscal Year 2024 Budget Actuals % Budget Actuals % Projection % $ Variance 19,908,221 20,496,601 103% 25,899,034 21,127,444 82% 26,109,934 101% 210,900- A 1 1,547,778 1,951,365 126% 1,963,363 1,590_56 81% I 2,239,152 114% 275,789!A 1 1,282,015 I 1,247,607 97% 1,247,416 I I 1,149,364 92% I 1,430,980 115% 183,564!1 B 595,000 � 982,424 165% 1,019,288 699,767 69% 1,015,968 100% (3,320); A 175,000 1 528,990 302% - 280,000 I I 382,550 137% - I 382,550 137% - 1 102,550, C 55,000 109,282 199% - 124,944 317,060 254% - 317,060 254% 192,116 95,686 176,071 184% - 120,000 175,814 147% 209,710 175% 89,710- 23,6585700 25,492,341 108% ; 30,654,045 25,450,855 83% ; 31,705,354 103% ; 1,051,309; REQUIREMENTS Budget Actuals % Budget Actuals % Health Benefits � 26,597,563 25,514,122 96% 26,697,663 20,969,767 79% Deschutes On -Site Pharmacy 3,779,608 I 3,807,986 101% 4,287,997 3,883,226 1 91% Deschutes On -Site Clinic 1,212,497 1,205,226 99% 1,415,279 1,015,807 72% Wellness 179,549 161,200 90% 186,274 103,624 56% TOTAL REQUIREMENTS 31,769,217 30,688,534 97% 32,587,213 25,972,424 80% ; FUND BALANCE Budget Actuals % Budget Actuals % Beginning Fund Balance I 11,925,656 11,304,191 95% 1 5,742,743 6,107,998 106% Resources over Requirements (8,110,517) (5,196,193) (1,933,168) , (521,569) e Net Transfers - In (Out) I - 1 - I TOTAL FUND BALANCE $ 3,815,139 $ 6,107,998 160% ; $ 3,809,575 $ 5,586,429 147% ; A Health Insurance costs were budgeted at an 11% increase, but the actual increase is 29.35% B The Employee Co -Pay rates increased on January 1, 2024 C Budget estimate is based on claims which are difficult to predict D YTD actuals are trending lower than budget E Industry spike in quantity and cost of specific drug category. Amounts are paid 1 month in arrears F Amounts are paid 1 month in arrears Projection % $ Variance 26,028,630 97% � 669,033- D 1 5,133,997 120% � 1 (846,000); E I 1,367,960 97% 1 47,3% F I 186,274 100% - 1 F 32,716,861 100% ; (129,648); Projection % $ Variance 6,107,998 106% 365,255� 3 i i (1,011,507) 921,661; 1 1 $ 5,096,491 134% ; $1,286,916; o \3TES C,,Budget to Actuals Report { �G 911 - Fund 705 and 710 FY24 YTD April 30, 2024 (unaudited) 83.3% Year Complete Fiscal Year 2023 Fiscal Year 2024 RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance Property Taxes - Current Yr 10,402,834 10,493,711 101% 10,932,000 10,721,038 98% 0 11,001,603 101% 69,603, A Telephone User Tax 1,668,000 1,881,374 113% 1,827,530 987,551 54% 1,827,530 100% B Interest on Investments 67,515 237,842 352% 312,321 379,483 122% 444,909 142% 132,588! Police RMS User Fees 237,221 244,437 103% 244,435 194,939 80% 244,435 100% C Contract Payments 153,292 167,764 109% 167,765 140,536 84% 167,765 100% User Fee 140,445 146,863 105% 148,820 142,563 96% 148,820 100% Data Network Reimbursement 120,874 158,228 131% 145,852 78,109 54% 145,852 100% State Reimbursement 810,000 622,177 77% 93,000 81,000 87% 93,000 100% D Property Taxes - Prior Yr 80,000 90,291 113% 90,000 91,082 101% 92,000 102% 2,000- Property Taxes - Jefferson Co. 39,497 38,104 96% 40,500 39,946 99% 40,500 100% Miscellaneous 25,000 40,191 161% 32,100 25,041 78% 32,100 100% TOTAL RESOURCES 13,744,678 14,120,981 103% ; 14,034,323 12,881,288 92% 14,238,514 101% ; 204,191: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 8,606,196 7,891,350 92% 9,032,045 7,022,408 78% 8,574,403 95% 4571642- E Materials and Services 4,088,201 3,151,149 77% 4,250,715 2,876,848 68% 4,230,715 100% 20,000! Capital Outlay 5,015,100 2,347,522 47% 1,831,000 1,312,294 72% 1,851,000 101% (20,000) TOTAL REQUIREMENTS 17,709,497 13,390,020 76% ; 15,113,760 11,211,550 74% 1 14,656,118 97% 457,642; TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In 1,750,000 1,750,000 100% 1,950,000 - 0% 1,950,000 100% Transfers Out (1,809,900) (1,809,900) 100% (1,950,000) 0% (1,950,000) 100% TOTAL TRANSFERS (59,900) (59,900) 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 12,950,799 12,722,890 98% 13,202,343 13,393,950 101% 13,393,950 101% 191,607- Resources over Requirements (3,964,819) 730,961 (1,079,437) 1,669,738 (417,604) 661,833! Net Transfers - In (Out) (59,900) (59,900) - - TOTAL FUND BALANCE $ S,g26,080 $ 13,393,950 150% ; $ 12,122,906 $ 15,063,688 124% ; $ 12,976,346 107% ; $853,440: A Current year taxes received primarily in November, February and May B Telephone tax payments are received quarterly C Invoices are mailed in the Spring D State GIS reimbursements are received quarterly E Projected Personnel savings based on FY24 average vacancy rate of 9.0%