2024-225-Resolution No. 2024-039 Recorded 8/8/2024REVIEWED Recorded in Deschutes County /+ r�
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LEGAL COUNSEL Commissioners' Journal 08/08/2024 11:59:26 AM
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2024-225
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Amending the Authorized Balance
of the Change Funds at the Solid Waste * RESOLUTION NO.
Department's Knott Landfill and Transfer Stations * 2024-039
WHEREAS, the Deschutes County Solid Waste Department is currently authorized to have a Change
Fund in the amount of $4,200, and
WHEREAS, it has been determined that the Deschutes County Solid Waste Department requires an
additional $800 in order to maintain sufficient cash funds for customer cash transactions, now,
therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the authorized balance of the Change Fund for the Solid Waste Department is
established at $5,000.
DATED this / day of 4,, 2024.
ATTEST:
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BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
PATTI ADAIR, Chair
ANTHONY DeBONE, Vice Chair
PHIL CHANG, Commissioner
PAGE 1 OF 1—RESOLUTION NO.2024-039
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BOARD OF
--•,,�� COMMISSIONERS
MEETING DATE: August7, 2024
SUBJECT: Resolution No. 2024-039, authorizing an increase in change funds maintained by
the Solid Waste Department
RECOMMENDED MOTION:
Move approval of Resolution No. 2024-039, raising the Solid Waste Department change
fund by $800 and bringing the fund total to $5,000.
BACKGROUND AND POLICY IMPLICATIONS:
The Solid Waste Department operates five facilities where self -haul customers pay disposal
fees based on the volume or weight of waste they are delivering to those facilities. Those
transactions can be paid with cash, check, credit/debit card or on a Solid Waste
administered charge account.
Currently, the Solid Waste Department maintains a $4,200 cash change fund, a portion of
which is distributed to the Department's transfer stations and Knott Landfill scalehouse as
a till for making change on cash payments. The balance of the change fund is held at the
Department's administrative office for maintaining the offsite change tills as needed with
lower denomination currency and augmenting tills on the weekends when the office is
closed. With the expansion at Negus Transfer Station and increases in customer traffic,
there have been challenges in maintaining sufficient change tills with the current fund, and
the Department is requesting authorization to increase the Department's change fund.
Administrative Finance Policy No. F-8 requires that department cash funds be authorized
by the Board of County Commissioners. The attached Resolution No. 2024-039 authorizes
increasing the Solid Waste Department's change fund by $800, bringing the total amount of
cash the Department maintains to $5,000,
BUDGET IMPACTS:
None
ATTENDANCE:
Tim Brownell, Solid Waste Director