2024-252-Order No. 2024-034 Recorded 9/6/2024REVIEWED
LEGAL COUNSEL
Recorded in Deschutes County CJ2024-252
Steve Dennison; County Clerk
Commissioners' Journal 09/06/2024 11:59:36 AM
w>\�s Co
2024-252
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
Order authorizing Facilities Director and/or
County Administrator to approve and sign * ORDER NO. 2024-034
payments for approved budgeted costs of the
Courthouse Expansion Construction project
WHEREAS, the Board of Commissioners on February 21, 2024, approved Amendment #2
(Document No. 2024-138) to the Pence Contractors courthouse expansion construction project to
include and authorize expenditures (including contingency) up to a guaranteed maximum price of
$36,722,789; and
WHEREAS, during the Board meeting on February 21, 2024, staff presented, and the Board
authorized the overall project budget of $43.9M; and
WHEREAS, Deschutes County Code designates expenditure signature authority for department
heads, County Administrator and the Board of Commissioners; and
WHEREAS, the Board of Commissioners recognize the need to proceed expeditiously so as to
keep the construction project on schedule and within budgeted authorization; now therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON,
HEREBY ORDAINS as follows:
Section 1. Notwithstanding signature authority limits in DCC, the Facilities Director and/or
the County Administrator are authorized to approve and sign all charges, invoices, or demands for
payment associated with the courthouse expansion construction project provided that same are within
the budgeted and prior -approved guaranteed maximum price of $36,722,789 and/or the overall project
budget of $43.9M.
PAGE 1 OF 2- ORDER NO. 2024-034
Dated this. day of ,. 2024.
ATTEST:
Recording Secretary
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
PA TI ADAIR, CHAIR
ANTHONY DeBONE, VICE CHAIR
PHIL CHANG, CO MM ISSIONER
PAGE 2 OF 2- ORDER NO. 2024-034
Es
BOARD OF
COMMISSIONERS
MEETING DATE: September 4, 2024
SUBJECT: Board Order No. 2024-034 authorizing Facilities Director and/or County
Administrator approval and signature on budgeted costs for the Courthouse
Expansion construction project
RECOMMENDED MOTION:
Move approval of Order No. 2024-034 authorizing Facilities Director and/or County
Administrator approval and signature on budgeted costs for the Courthouse Expansion
construction project.
BACKGROUND AND POLICY IMPLICATIONS:
The Board previously approved the guaranteed maximum price of $36,722,789 for the
Courthouse Expansion construction project. This Order will authorize the Facilities Director
and/or County Administrator to approve and sign (above standard authority thresholds) for
charges included within the guaranteed maximum price approved by the Board in
February.
BUDGET IMPACTS:
None —all subject expenditures have already been budgeted and approved.
ATTENDANCE:
Lee Randall, Facilities Director