2024-272-Minutes for Meeting August 07,2024 Recorded 9/23/2024BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
Recorded in Deschutes County CJ2024-272
Steve Dennison, County Clerk
Commissioners' Journal 09/23/2024 3:07:58 PM
FOR RECORDING STAMP ONLY
BOCC MEETING MINUTES
9:00 AM
WEDNESDAY August 7, 2024
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Tony DeBone and Phil Chang. Also present were Acting
County Administrator Whitney Hale, Senior Assistant Legal Counsel Kim Riley and
BOCC Executive Assistant Brenda Fritsvold.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal webpage www.deschutes.org/meetings.
CALL TO ORDER: Vice Chair DeBone called the meeting to order at 9:00 a.m. and noted
the excused absence of Commissioner Adair.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None
CONSENT AGENDA: Before the Board was consideration of the Consent Agenda.
1. Approval of an amendment to the contract with Bar-7-A Companies for yard
debris and wood waste management services
2. Consideration of Board Signature on letter thanking John Roberts for service on
the Housing Works Board
3. Approval of the minutes of the BOCC June 12, 2024 meeting
BOCC MEETING
AUGUST 7, 2024 PAGE 1 OF 7
CHANG: Move approval of the Consent Agenda as presented
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
ACTION ITEMS:
4. Final Public Hearing on the formation of the Tumalo Basin Sewer District
Dave Doyle, County Counsel, said no objections have been filed on this matter.
He reminded that the Board's role is to approve, reduce, or expand the bounds of
the district as it determines appropriate, adding that any changes to the
proposed boundary would necessitate another public hearing and open another
opportunity for persons to submit objections.
The public hearing was opened at 9:04 am.
Noting the first public hearing was held on July 17th, Commissioner DeBone
acknowledged an email received from Nunzie Gould which referred to the
original platted map of the Tumalo unincorporated community.
There being no one who wished to speak, the public hearing was closed at 9:06 am.
Commissioner Chang appreciated the methodology by which the district
boundary was developed, noting the proponents of district formation tailored the
proposed boundary according to those who want to be in the district, such that
those who do not want to be included are left out. He expressed 100% support
for the district boundary as proposed.
CHANG: Move to direct staff to prepare Order No. 2024-025 approving the
formation of the Tumalo Basin Sewer District
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
Nancy Blankenship said candidates for the District's board can file with the
County Clerk before 5 pm on August 27th
BOCC MEETING
AUGUST 7, 2024 PAGE 2 OF 7
5. Resolution No. 2024-039, authorizing an increase in change funds
maintained by the Solid Waste Department
Tim Brownell, Director of the Solid Waste Department, explained the request to
increase the department's amount of on -hand change funds from $4,200 to
$5,000, saying that with the expansion at Negus Transfer Station and increases in
customer traffic, it has been challenging to maintain sufficient change tills with
the current amount.
CHANG: Move approval of Resolution No. 2024-039 amending the authorized
balance of the change funds at the Solid Waste Department's Knott
Landfill and transfer stations
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
6. Intergovernmental Agreement with Bend La Pine Schools to continue the
Healthy Schools program collaboration
Jessica Jacks, Health Services Program Manager, reminded that the School District
and the County embarked on a partnership in 2021 to establish a Healthy
Schools program with the goal of improving adolescent health and reducing risk -
taking behaviors. For fiscal year 2025, the School District will contribute $474,026
towards the cost of having Public Health Specialists placed in high schools and
associated feeder schools.
Saying that he supported this effort, Commissioner DeBone pointed out that this
collaboration is only with the Bend -La Pine School District and does not benefit
students in other districts such as Redmond and Sisters, or homeschooled youth
and those who attend private schools.
Commissioner Chang stated his appreciation for the work done to reduce suicidal
ideation and stress, depression and anxiety in students.
CHANG: Move approval off Document No. 2024-467, an intergovernmental
agreement with Bend La Pine Schools for the Healthy Schools
program
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
BOCC MEETING
AUGUST 7, 2024 PAGE 3 OF 7
7. Acceptance of Oregon Health grant agreement PO-44300-00026008-4
Holly Harris, Behavioral Health Director, explained the additional allocation of
State funding for diversion programs as outlined in HB 4002, saying the
Legislature came to recognize that these efforts were underfunded. Harris listed
allowable uses of the funds, including helping individuals to access housing and
vocational and educational services, and providing support services to prevent or
curtail relapses of criminal activity.
Nicole Von Laven, Behavioral Health Program Manager, added that these funds
will be used to support people being arrested for the first time in an effort to
steer them away from future arrests and incarceration.
Noting that intensive case management along with peer support models have
been proven to reduce recidivism rates, Harris said diversion in the behavioral
health system and deflection in the law enforcement system are very similar.
In response to Commissioner Chang, Harris confirmed that the County had
initially received more than $700,000 for this work; this $401,779 allocation is in
addition to the previously accepted funds.
CHANG: Move approval of Board signature of Document No. 2024-607,
amending a grant agreement with the Oregon Health Authority to
accept jail diversion funding
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
8. Acceptance of State of Oregon DAS HB 5204 Grant
Behavioral Health Director Holly Harris requested Board approval to accept a
$1,500,000 grant from the Oregon Department of Administrative Services to
support the County's Stabilization Center. Harris said these one-time funds would
be used for clinical and administrative operations of the Stabilization Center, with
up to $150,000 appropriated for indirect costs.
Commissioner Chang expressed appreciation to the State for recognizing the
value and importance of the County's Stabilization Center. He encouraged efforts
to establish sufficient stable, long-term local funding to ensure that the
Stabilization Center continues to operate.
BOCC MEETING
AUGUST 7, 2024 PAGE 4 OF 7
Agreeing that the Stabilization Center has been successful, Commissioner
DeBone noted that the cost of doing business is rising.
CHANG: Move approval of Board signature of Document No. 2024-622,
accepting a grant from Oregon Department of Administrative Services
to support the Stabilization Center
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
9. Application for a COHC Community Health Projects grant
Emily Horton, Public Health Program Manager, described the proposal to apply
for a COHC Community Health Projects grant to expand the pilot program
initiated earlier this year to create summer hazards health safety kits. These kits
assist persons who are unsheltered or do not have access to places they can go
to get out of higher temperatures and reduce their exposure to wildfire smoke.
In response to Commissioner Chang, Carissa Heinige, Public Health Emergency
Preparedness Coordinator, said Health Services solicits feedback on the use of
the kits from the providers which distribute these. She added that Health
Services monitors heat- and smoke -related cases reported by area emergency
rooms to track correlation with the target populations.
Commissioner DeBone spoke to the County's opportunity and social requirement
to help reduce suffering and said some tough decisions may be needed to
address unsanctioned camping.
Horton said negative health effects can result from high heat or smoke exposure,
particularly for those who do not have air conditioning or ventilated air. She
explained efforts to raise awareness of the impacts from heat and smoke and
share what people can do to reduce illnesses.
In response to Commissioner Chang, Horton said it can be hard to know who is
using the clean air and cooling centers, as some of these places such as the
library are open on a regular basis.
CHANG: Move approval of an application for a COHC Community Health
Projects grant to create Summer Hazard Health and Safety Kits
DEBONE: Second
BOCC MEETING
AUGUST 7, 2024 PAGE 5 OF 7
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
10. Accept OHA Reproductive Health Services Modernization Grant
Anne Kilty, Public Health Program Manager, explained that the County was
awarded a Reproductive Health Services Modernization grant of $125,000,
$25,000 more than was applied for. If accepted, the funds would be used to pay
for salaries and indirect expenses associated with providing high quality,
culturally -responsive reproductive health services.
Commissioner DeBone summarized that this program has been underutilized
and is being phased out as clients are accessing these services through alternate
means.
Kilty agreed that changes have resulted in increased access and decreased
needs. Speaking to DCHS's role as a public health authority to ensure access, she
said Health Services will work with community partners to ensure that the
community's needs are met.
In response to Commissioner Chang, Kilty confirmed that if the County stops
applying for these funds, community partners be eligible to apply for them.
CHANG: Move approval to accept a Reproductive Health Services
Modernization Grant from the Oregon Health Authority and authorize
the County Administrator to sign Document No. 2024-694, an
intergovernmental agreement accepting the grant
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Acting Chair votes yes. Motion Carried 2 - 0
OTHER ITEMS:
• Commissioner DeBone shared that he will be in Salem next Tuesday for the State
Interoperability Executive Council meeting.
• Commissioner Chang commented on the good fortune experienced by the Fair this
year when it once again managed to avoid the worst heat and smoke days of the
summer.
• Commissioner DeBone remarked on the well -attended County employee
appreciation breakfast at the Fair as well as the Buckaroo breakfast the next day.
He expressed appreciation to Fair & Expo Director Geoff Hinds and his staff.
BOCC MEETING
AUGUST 7, 2024 PAGE 6 OF 7
• Commissioner DeBone acknowledged the recent passing of Mike Shields who
served on the Fair Board.
• Commissioner Chang shared that when he visited the offices of the Sisters Folk
Festival recently, SFF staff offered him event posters from previous festivals to
replace the older ones long on display in the Deschutes Services Building.
• Referring to the letter sent to the Board by Craig Letz regarding the State's wildfire
hazard map, Deputy County Administrator Whitney Hale said Strategic Initiatives
Manager Jen Patterson will draft a comment letter for the Board's consideration.
Commissioner Chang agreed with the suggestion to use the Wildland-Urban
Interface (WUI) map instead of the wildfire hazard map to guide policies and
determine where defensible space must be created and fire -hardening building
regulations enacted, saying the problem with the hazard map is that it recognizes
vegetation as fuel, but not houses. He found the framing in Letz's letter very good.
• Commissioner DeBone reported that the study conducted on Oregon's medical
examiner system was just completed. Saying this will be discussed during upcoming
legislative discussions, he advocated for the establishment of regional facilities to
conduct autopsies, acknowledging this would require resources.
• Commissioner DeBone announced the Antique Fair hosted by the Deschutes
Historical Society will be this coming Saturday, August 10tn
EXECUTIVE SESSION: None
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 9:57 am.
-
DATED this 0 0 day of 2024 for the Deschutes County Board of
Commissioners.
PATTI ADAIR, CHAIR
ATTEST:
r I/ \ OA.) 7? 7r14 a ANTHONY DEBONE, VICE CHAIR
RECORDING SECRETARY
BOCC MEETING
PHIL CHANG, COMMISSIONER
AUGUST 7, 2024 PAGE 7 OF 7
vl. ES
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, AUGUST 7, 2024
Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend
(541) 388-6570 I www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted- on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
• To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and
*6 to unmute yourself when you are called on.
• When it is your turn to provide testimony, you will be promoted from an attendee to a panelist.
You may experience a brief pause as your meeting status changes. Once you have joined as a
panelist, you will be able to turn on your camera, if you would like to.
11
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in
sequential order and items, including public hearings, may be heard before or after their listed times.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734..
CONSENT AGENDA
1. Approval of an amendment to the contract with Bar-7-A Companies for yard debris and
wood waste management services
2. Consideration of Board Signature on letter thanking John Roberts for service on the
Housing Works Board
3. Approval of the minutes of the BOCC June 12, 2024 meeting
ACTION ITEMS
4. 9:10 AM Final Public Hearing on the formation of the Tumalo Basin Sewer District
5. 9:20 AM Resolution No. 2024-039, authorizing an increase in change funds
maintained by the Solid Waste Department
6. 9:30 AM Intergovernmental Agreement with Bend La Pine Schools to continue the
Healthy Schools program collaboration
7. 9:35 AM Acceptance of Oregon Health grant agreement PO-44300-00026008-4
8. 9:45 AM Acceptance of State of Oregon DAS HB 5204 Grant
9. 9:55 AM Application for a COHC Community Health Projects grant
10. 10:10 AM Accept OHA Reproductive Health Services Modernization Grant
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
August 7, 2024
BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public; however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
August 7, 2024
BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
v1ES
BOARD OF
COMMISSIONERS
AGENDA REQUEST & STAFF REPORT
MEETING DATE: August 7, 2024
SUBJECT: Application for a COHC Community Health Projects grant
RECOMMENDED MOTION:
Move approval of an application for a COHC Community Health Projects grant to create
Summer Hazard Health and Safety Kits.
BACKGROUND AND POLICY IMPLICATIONS:
Central Oregon Health Council (COHC) is accepting applications for its 2024 Community
Health Projects grant. Projects must address social determinants of health and health
equity and be community -level interventions focused on improving community health and
well-being and reducing health disparities. Special consideration will be given to projects
that:
• Provide basic needs like food, water, shelter, clothing, and hygiene products
• Prioritize people from communities experiencing health disparities
• Meet the characteristic needs of the people being served
• Serve rural communities
• Locally focused
• Promote equitable access to preventative programs for marginalized communities
Projects must be community specific and locally based with a minimum request of
$100,000.
In Deschutes County, threats such as extreme heat and severe smoke are common
seasonal hazards which greatly affect individuals who do not have adequate shelter and/or
cooling. A common public health emergency response during extreme heat and smoke
events is to coordinate cooling centers and cleaner air centers as physical spaces where
people can get respite. One of the challenges with this approach is that it relies on the
ability of people to travel to the center, and this can be a barrier for many individuals such
as home -bound older adults or people experiencing homelessness. Previously, Public
Health Emergency Preparedness launched a pilot project to distribute heat stress kits
throughout Deschutes County, and the initial response was very positive. Based on a
request survey to community partners we received over 1,300 requests and only had 500
kits to give away.
Deschutes County Health Services is requesting approval to apply for the COHC 2024
Community Health Projects grant in the amount of $150,000. The term of the funding is
January 2025 through October 2029.
If awarded, DCHS intends to use $121,101 of the funding to create Summer Hazard Health
and Safety Kits. Each kit will include a water bottle, electrolyte packet, sunscreen, lip balm,
cooling towel, Mylar blanket, cold pack, misting fan and batteries, N95 mask, and
educational booklet on signs and symptoms of heat/smoke-related illness. The items will
be placed in a Deschutes County Public Health branded drawstring bag. The bags will be
distributed during summer months to community partner organizations that serve people
experiencing houselessness, older adults, and individuals without access to adequate
cooling.
The remaining $28,899 of the funding will support a .04 FTE Management Analyst. COHC
does not fund indirect costs.
BUDGET IMPACTS:
$150,000 revenue
ATTENDANCE:
Emily Horton, Manager, Public Health Program
Carissa Heinige, Public Health Emergency Preparedness Coordinator