2024-275-Resolution No. 2024-043 Recorded 9/27/2024Recorded in Deschutes County
REVIEWED Steve Dennison, County Clerk C�2®24�27�
aK Commissioners' Journal 09/27/2024 9:35:59 AM
LEGAL COUNSEL II I I I III I IIII �� ! I IIIIII I I (! I III
i 4.
r 2024-275
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON
A Resolution to Increase Appropriations
Within the 2024-25 Deschutes County Budget * RESOLUTION NO. 2024-043
*
WHEREAS, the Deschutes County Veterans' Services Department is recognizing an
additional $85,532 in Oregon Department of Veterans' Affairs (ODVA) carryover funding and an
additional $5,000 in fiscal year 2025 funds, and
WHEREAS, ORS 294.471 allows a supplemental budget adjustment when authorized by
resolution of the governing body, and
WHEREAS, it is necessary to increase appropriations by $90,532 within General Fund —
Veterans' Services to accommodate this request, now, therefore;
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, as follows:
Section 1. That the following revenue be budgeted in the 2024-25 County Budget:
General Fund - Veterans' Services
State Grant $ 90,532
Total General Fund - Veterans' Services $ 90,532
Section 2. That the following amounts be appropriated in the 2024-25 County Budget:
General Fund - Veterans' Services
Program Expense
Total General Fund - Veterans' Services
$ 90,532
$ 90,532
Section 3. That the Chief Financial Officer make the appropriate entries in the Deschutes
County Financial System to show the above appropriations:
Page 1 OF 2-Resolution no. 2024-043
DATED this f� day of September, 2024.
ATTEST:
� w4k N fv(w—
Recording Secretary
Page 2 OF 2-Resolution no. 2024-043
BOARD OF COUNTY COMMISSIONERS OF
D;E'�CHUTES COUNTY, OREGON
PATTI ADAIR, Chair
AW lzllof�<,"'
ANTHONY DEBONE, Vice' -Chair
PHIL CHANG, Commissioner
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* OREGON DEPARTMENT
of VETERANS` AFFAIRS
COUNTY APPLICATION FOR ODVA FUNDS
FY2025: JULY 11 2024 TO JUNE 30, 2025
A county must complete and submit this form along with the required documents listed below to the Oregon Department
of Veterans' Affairs no later than 8/30/2024 in order to receive state funds for the county's Veteran Services Office.
Please submit the documents to: ODVA CVSO-NSOFunding(c),odva.oregon.gov.
SUBMIT TO: ODVA CVSO-NSOFunding(2 ,odva.oregongov TIME PERIOD
July 1, 2024 to June 30, 2025
CONTACT INFORMATION COUNTY
Oregon Department of Veterans' Affairs, Strategic Partnerships Division Deschutes County
700 Summer St NE Salem, OR 97301-1285
For questions, please email:
ODVA _CVSO-NSOFundin>;na,odva.ore on.gov
Bud d Revenue for July 1 2024 to June 30 2025
ITEM
AMOUNT
County Funds
811593.00
_ _
*CarrV forward of unspent budgeted funds from previous fiscal year (ifapplicablep,
_
$85,532
ODVA Funds for 2024-25
$194,446
Other Funds Idegh source
TOTAL REVENUE
1,091,571.00
'Budgeted Exper dltures for July_i 2024 to June 304 2025 _
TOTAL BUDGETED EXPENDITURES_1 0091 571.00
(NOTE: Budgeted expenditures should match budgeted revenue)
Required Documents
® A copy of the approved budget for county Veteran Services Office for the fiscal year 2025.
O A copy of the actual revenue and expenditures for the prior fiscal year, if changed since submission with
fourth quarter report.
M *A description of the planned use of the carry -forward funds from FY 2024, if applicable.*
O If the county contracts for the provision of veteran services, attach a signed copy of the contract.
CERTIFICATION
By my signature below, I hereby certify the following: the county is applying for funds for the county Veteran Services
Office from the Oregon Department of Veterans' Affairs; the county will use these funds only as provided in ORS
406.310 and ORS 406.450 — 406.460; the county will comply with the Oregon Administrative Rules in Chapter 274,
Division 030 that govern these funds; and the county will submit quarterly reports of activities and expenditures to the
Oregon Department of Veterans' Affairs no later than the 30"' day of the month following the end of each quarter.
Printed Name of County Commissioner/Judge (or designee)
�Yik
1/` .
Signature of Authorized County Representative named above
Date Signed
Title of Signer
Email Address
Telephone Number
oLet*o Cwn " vw4s 9#(v I
c r i k , kid 0 4icA ce,�e .
t '5
ODVA APPROVED FOR FUNDING Authorized Signature Date
Sheronne Blasi, Strategic Partnerships Director _,�ieroivle NLAS/ 8/28/2024
0910 County Application for Receipt of ODVA Funds (07-20)
28 August 2024
Deschutes County Veterans' Services planned usage of carry over funding:
1. Conduct outreach to Veterans throughout the county.
2. Provide advocate services at three offsite locations (La Pine Office, Redmond Office, and
Central Oregon Community College).
3. Purchase promotional materials for advertising and handout material while attending events.
4. Develop an advertising campaign using multiple forms of market media.
5. Update office equipment for Veteran support.
6. Work with and expand relationships with other local Veteran agencies.
7. When possible, organize community events with other support agencies.
8. Work with homeless and suicide prevention coordinators to assist in providing services.
All costs are an estimate since the definitive final cost is unknown and my change depending on
service costs, equipment costs, and all other outside costs that may be associated with the planned
use of increased funding. Some services cannot be estimated or established until the additional
funding has been approved allowing us a final figure to determine how much can be utilized for each
individual service.
Enclosed is the current approved budget for FY24
Due to carry forward funding a budget amendment will be submitted for approval by the County
Administrator, Finance Officer, and the Board of County Commissioners. The amendmentment
will not be completed prior to August 31, 2024 deadline. Upon approval of the amendment, we'll
forward the revision to Oregon Department of Veterans Affairs.
IL-1-4-
Sean Kirk
Manager
Deschutes County Veterans' Services
1130 NW Harriman St.
541-385-3214 Bend, OR 97703 vets@deschutes.org
Projection Organization
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
93025 0012350
Object
Account Description
334032
ODVA Grant
335021
State Reimbursement
410101
Regular Employees
410201
Extra Help (Temp Employee)
410202
On Call
410301
Overtime
410401
Time Management
420101
Health -Dental Ins (ISF)
420201
PERS Employee -Employer
420202
PERS - Fund 575 for D-S
420203
PERS - Reserve Fund
420301
FICA
420401
Workers' Comp Insurance
420501
Unemployment Insurance
420601
Life -Long Term Disability
420701
Admin Fees - Section 125
420801
Paid Leave Oregon
430364
Public Information
430378
Temp Help-Admin
430530
Equip Repair & Maintenance
430620
ISF Facilities
430625
ISF Administration
430628
ISF BOCC
430630
ISF Finance
430631
ISF Finance-HR Proj Reserve
430640
ISF Legal
430650
ISF Human Resources
430660
ISF Information Technology
430661
ISF IT Reserve
440110
Electricity
440120
Water and Sewer
440130
Natural Gas
440305
Building and Grounds R & M
440330
Maintenance Agreements
440420
Building Rental
440440
Copier -Printer Rental -Leases
440460
Inter -fund Building Rental
440480
Rental Equipment, Non -Office
440499
Miscellaneous Rentals
440610
Media-Subscrip Books Video
450010
Memberships & Dues
450030
Conferences & Seminars
450040
Education & Training
450070
Software Licenses
450094
Program Expense
450098
Dept Employee Recognition
2025 Department Budget
($194,446.00)
$0.00
$420,787.00
$0.00
$15,708.00
$0.00
$0.00
$136,965.00
$97,159.00
$3,790.00
$0.00
$33,763.00
$2,393.00
$1,425.00
$1,955.00
$0.00
$1,636.00
$0.00
$27,000.00
$0.00
$42,953.00
$6,298.00
$2,428.00
$7,870.00
$0.00
$0.00
$8,399.00
$45,611.00
$6,599.00
$ 3, 800.00
$1, 700.00
$2,200.00
$3,825.00
$0.00
$0.00
$5,500.00
$1,250.00
$0.00
$1, 000.00
$750.00
$800.00
$3,750.00
$1,000.00
$3,500.00
$2,000.00
$100.00
93025
0012350
450110
Fees & Permits
$0.00
93025
0012350
450210
General Liability Charges
$1,901.00
93025
0012350
450220
Property Damage Charges
$1,198.00
93025
0012350
450230
Vehicle Insurance Charges
$495.00
93025
0012350
450310
Communication-Phone/Pager
$1,500.00
93025
0012350
450320
Data Lines (Fiber T-1)
$0.00
93025
0012350
450401
Advertising - Public Notices
$5,000.00
93025
0012350
450410
Advertising - Promo & Announce
$35,000.00
93025
0012350
450510
Printing&Binding-General
$2,000.00
93025
0012350
450820
Travel -Accommodations
$8,300.00
93025
0012350
450830
Travel -Airfare
$6,000.00
93025
0012350
450840
Travel -Car Rental
$1,500.00
93025
0012350
450850
Travel -Ground Trans -Parking
$250.00
93025
0012350
450860
Travel -Meals
$3,400.00
93025
0012350
450870
Travel -Mileage Reimb
$2,500.00
93025
0012350
450998
Refunds & Adjustments
$0.00
93025
0012350
450999
Cash (Over) Short
$0.00
93025
0012350
460112
Bldg & Grounds Supplies
$0.00
93025
0012350
460115
Custodial -Janitorial Supp
$100.00
93025
0012350
460140
Office Supplies
$5,000.00
93025
0012350
460145
Postage
$3,000.00
93025
0012350
460175
Uniforms
$2,500.00
93025
0012350
460199
Miscellaneous Supplies
$0.00
93025
0012350
460220
Gas -Diesel -Oil
$250.00
93025
0012350
460320
Meeting Supp (Food etc.)
$6,000.00
93025
0012350
460610
Computers & Peripherals
$15,000.00
93025
0012350
460620
Equipment - Office
$2,000.00
93025
0012350
460640
Furn & Fixt Office
$5,000.00
93025
0012350
460655
Signage
$1,000.00
93025
0012350
460665
Tools & Equipment
$0.00
93025
0012350
472325
Interfund Pmts To Fund 325
$0.00
93025
0012350
490422
Automobiles & SUVs
$0.00
93025
0012350
490430
Furniture & Fixtures
$0.00
93025
0012350
491463
Transfers Out - Campus Improve
$0.00
93025
0012350
491680
Transfers Out -Vehicle Replcmt
$3,231.00
► OREGON DEPARTMENT STATEWIDE COUNTY/TRIBES VETERAN SUICIDE
afVETERANS' AFFAIRS I VETERAN SERVICES AWARENESS AND PREVENTION FUND REQUEST
Important Submission Instructions
Grant funding is available to all Oregon Counties and federally recognized Tribes. The funds are meant to heighten community awareness and
publicize mental health supports available to veterans and their families. If you wish to participate and receive grant funding, please complete this
form. Funding for each grant is available for up to $5,000. ODVA requests that you provide a summary of how these grant funds were used and
any outcomes, including (as applicable) number of veterans and others served/reached, informational materials distributed, etc. Please provide
this information immediately following the event (if applicable) or campaign. Email completed application to ODVA DL CVSO-NSO Funding.
Name
County or Tribe
Sean Kirk
Deschutes County
Address
City Zip Code
1130 NW Harriman Street
Bend 97703
Phone
Email
(541) 385-3214
sea nk@deschutescou nty. gove
In the space provided below, please indicate the amount requested and describe your intended use of the funds. If planning
a future event, please indicate the time frame the event will be scheduled. This does not have to be detailed, or include
specific costs. If more space is needed, please continue in the space provided on page 2.
Amount requested: $ 5,000.00
We have a plan to run a commercial campaign specifically regarding suicide awareness and avenues of assistance. Additionally, we are going to
include information about the Central Oregon Secure Firearm Storage Project. This is highly important to include considering Oregon is one of the
highest ranked states for firearm suicide by children. Suicide affects everyone; not just Veterans.
Plan is to contract production of the commercial with local Veterans and run the campaign for a year. We will provide any additional needed funding.
Below is a link to an ad ran in the past through this grant:
https:Hvimeo.com/716949964/9fcla9bdl6
VS1033 SAP County/Tribes Payment Approval Form (08-2024) Page 1
®�' OREGON DEPARTMENT I STATEWIDE COUNTY/TRIBES VETERAN SUICIDE
of VETERANS' AFFAIRS VETERANSERVICES AWARENESS AND PREVENTION FUND REQUEST
Intended use of funds (continued):
Certification and Signature
By signing below, I certify that I am qualified to represent my County or Tribe in their request for the Veteran suicide
awareness and prevention funds.
Name of Signer (Printed)
Authorized Signature
Kirk
signedSean
SEAN KIRK (Affiliate) Datleaily 2024.0909y111542I0700'ffiliate)
Title of Signer
Date Signed
Manager, Deschutes County Veterans' Services
I September 9, 2024
FOR ODVA USE ONLY '
PAID
you
Date Paid
PCA 43120
AOBJ ' 6702
COMM 915-73
Approved Payment
5,000
Approved by Name (Printed)
Sheronne Blasi
Approved by Signature
I U) . —/` —
Date Approved
9/10/24
VS1033 SAP County/Tribes Payment Approval Form (08-2024) Page 2
MEETING DATE: September 25, 2024
SUBJECT: Approval of Resolution No. 2024-043 recognizing carryover FY24 funds and
additional FY25 funding for the Veterans' Services Department
RECOMMENDED MOTION:
Move approval of Resolution 2024-043 recognizing additional revenue and increasing
appropriations within the Veterans' Services Department.
BACKGROUND AND POLICY IMPLICATIONS:
The Deschutes County Veterans' Services Department receives funding from the Oregon
Department of Veterans' Affairs (ODVA). This resolution would recognize $85,532 in FY24
carryover ODVA funds as well as an additional $5,000 of approved ODVA funding for
Suicide Awareness and Prevention and increase Veterans' Services Program budget by
$90,532.
BUDGET IMPACTS:
This resolution increases appropriations by $90,532 in the Veterans' Services Department.
ATTENDANCE:
Cam Sparks, Budget & Financial Planning Manager