2024-293-Minutes for Meeting September 11,2024 Recorded 10/14/2024vT E S COG��
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
•
Recorded in Deschutes County CJ2024-293
Steve Dennison, County Clerk
Commissioners' Journal 10/14/2024 11:09:43 AM
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2024-293
9:00 AM ° WEDNESDAY September 11, 2024
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Patti Adair (via Zoom), Tony DeBone and Phil Chang (via Zoom). Also
present were County Administrator Nick Lelack, Senior Assistant Legal Counsel Kim Riley and
BOCC Executive Assistant Brenda Fritsvold.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal webpage www.deschutes.org/meetings.
CALL TO ORDER: Chair Adair called the meeting to order at 9:00 a.m.
Commissioner Adair shared that she had attended a 9/11 memorial ceremony at the
Pentagon in 2019 and noted the passing of retired Lt. Colonel Michael Selves from
Pendleton on 9/11.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
• Ron Boozell noted that 23 years ago today was the infamous terrorist attack on
America and spoke to the importance of giving blood during such times and indeed
throughout the year as units are always in short supply. On another subject, Boozell
expressed disappointment that the promised conversation with the City of Bend
regarding homeless encampments at "Dirt World" did not happen last Thursday.
• Carl Shoemaker commented on the ostracization of Charles Cunningham Boycott
who organized the Langley movement in Ireland against England in 1880.
BOCC MEETING SEPTEMBER 11, 2024 PAGE 1 OF 3
CONSENT AGENDA: Before the Board was consideration of the Consent Agenda.
Authorization of an application for the State and Local Cybersecurity Grant
Program
2. Approval of Document No. 2024-716, amending an intergovernmental agreement
to accept grant funding from the Oregon Health Authority PO-44300-00026008-6
3. Approval of an amendment to the intergovernmental agreement with the Oregon
Health Authority for Public Health grant funding #180009-12
4. Approval of Resolution No. 2024-040 adopting a supplemental budget and
increasing appropriations in the Health Services Fund
5. Approval of Document No. 2024-746, authorizing the purchase of three dump
trucks from Gordon Truck Centers
6. AS THE GOVERNING BODY FOR SUNRIVER SERVICE DISTRICT: Approval of
Order No. 2024-035, appointing an Ex-Officio member of the Managing Board
7. Authorization to submit an application for Oregon Health Authority's
Alcohol/Overdose Strategic Prevention Framework -Partnerships for Success
grant
8. Approval of a notice of intent to award a contract for the Recovery Center HVAC
system
9. Approval of minutes of the BOCC July 24, July 29, August 28 and August 30, 2024
meetings
DEBONE: Move approval of the Consent Agenda as presented
CHANG: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
OTHER ITEMS:
• Commissioner Adair commented on the rain falling today, which is needed to help
dampen wildfires. She shared that she is in contact with the Red Cross to find out if
BOCC MEETING SEPTEMBER 11, 2024 PAGE 2 OF 3
an evacuation center is being set up for those leaving their hornes on Level 2 alerts
and expressed gratitude to all who are working to fight the fires.
Commissioner DeBone reported that the Bend Heroes Foundation placed flags on
the bridge today in commemoration of Patriots Day.
Commissioner Adair expressed appreciation for retired Lt. Colonel Dick Tobiason
and all of his efforts to honor veterans. Commissioner DeBone confirmed that
Tobiason was at the flag -placing event along with his children and their spouses.
EXECUTIVE SESSION: None
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 9:09 am.
DATED this / day of
Commissioners.
RECORDING SECRETARY
2024 for the Deschutes County Board of
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P TTI ADAIR, CHAIR
COkMISSIONER
BOCC MEETING SEPTEMBER 11, 2024 PAGE 3 OF 3
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BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, SEPTEMBER 11, 2024
Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend
(541) 388-6570 ( www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and
*6 to unmute yourself when you are called on.
• When it is your turn to provide testimony, you will be promoted from an attendee to a panelist.
You may experience a brief pause as your meeting status changes. Once you have joined as a
panelist, you will be able to turn on your camera, if you would like to.
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in
sequential order and items, including public hearings, may be heard before or after their listed times.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734..
CONSENT AGENDA
Authorization of an application for the State and Local Cybersecurity Grant Program
2. Approval of Document No. 2024-716, amending an intergovernmental agreement to
accept grant funding from the Oregon Health Authority PO-44300-00026008-6
3. Approval of an amendment to the intergovernmental agreement with the Oregon
Health Authority for Public Health grant funding #180009-12
4. Approval of Resolution No. 2024-040 adopting a supplemental budget and increasing
appropriations in the Health Services Fund
5. Approval of Document No. 2024-746, authorizing the purchase of three dump trucks
from Gordon Truck Centers
6. AS THE GOVERNING BODY FOR SUNRIVER SERVICE DISTRICT: Approval of
Order No. 2024-035, appointing an Ex-Officio member of the Managing Board
7. Authorization to submit an application for Oregon Health Authority's Alcohol/Overdose
Strategic Prevention Framework -Partnerships for Success grant
8. Approval of a notice of intent to award a contract for the Recovery Center HVAC
system
9. Approval of minutes of the BOCC July 24, July 29, August 28 and August 30, 2024
meetings
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
September 11, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
September 11, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
o BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Citizen Input or Testimony
Subject. Date:
Name
Address
Phone #s
oilE-mail address
In Favor Neutral/Undecided' ❑ Opposed
Submitting written documents as part of testimony? F Yes No
If so, please give a copy to the Recording Secretary for the record.
a
SUBMIT COMPLET D REQUEST TO
RECORDING SECRETARYBEFORE MEETING BEGINS
10
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7
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MEETING DATE: September 11, 2024
SUBJECT: Authorize an application for the State and Local Cybersecurity Grant Program
RECOMMENDED MOTION:
Move approval of the IT Department's application for the State and Local Cybersecurity
Grant Program.
BACKGROUND AND POLICY IMPLICATIONS:
The IT Department applied for the initial round of grant funding in January 2024, but the
application was not approved. Upon inquiry, additional details were asked to be provided
in the application.
In 2022, the Department of Homeland Security (DHS) announced a first -of -its -kind
cybersecurity grant program specifically for state, local, and territorial governments across
the country. $1 billion in funding will be dispersed over four years, with $375 million
allocated this year. The State of Oregon applied for a portion of this grant money and has
approximately $15 million in funding available.
Local and Tribal governments are eligible subrecipients under this program and must apply
for funds through the Oregon Department of Emergency Management (OEM).
The IT Department seeks Board approval to re -apply for grant funding for the same two
projects, the first of which involves migrating the County's web and email presence from
deschutes.org to deschutescounty.gov. Because .gov domains are reserved for government
entities, in completing this project, the County will enhance its cyber credibility, foster trust
with residents, and meet requirements for specific grant opportunities. Staff requests
Board approval to apply for $71,700 in grant funding to complete this project.
The second project would address the remediation of cybersecurity vulnerabilities.
Vulnerabilities have been identified in our environment which require a great deal of time
and resources to address. This work is important as it will strengthen our security posture,
mitigate risk, and address compliance requirements. Staff requests Board approval to
apply for $176,000 of grant funds to complete this work.
The Department plans to outsource the work associated with both projects. No match
funds are required.
The second round of grant applications is due by October 15, 2024. Successful applicants
are expected to complete projects within 24 months.
BUDGET IMPACTS:
To be determined. No grant match is required.
ATTENDANCE:
Tania Mahood, IT Director/CTO
01 E S Co
BOAR® OF
COMMISSIONERS
AGENDA REQUES7
MEETING DATE: September 11, 2024
SUBJECT: Authorization to submit an application for Oregon Health Authority's
Alcohol/Overdose Strategic Prevention Framework -Partnerships for Success
grant
RECOMMENDED MOTION:
Move to authorize the application for a Oregon Health Authority's Alcohol/Overdose
Strategic Prevention Framework Partnerships for Success grant.
BACKGROUND AND POLICY IMPLICATIONS:
Oregon Health Authority (OHA) is requesting proposals for its Alcohol/Overdose Strategic
Prevention Framework Partnerships for Success project. Funding for this project is
provided by a federal grant to OHA by the Substance Abuse and Mental Health Services
Administration (SAMHSA). SAMHSA's Strategic Prevention Framework -Partnerships for
Success grant program is guided by the Strategic Prevention Framework, a community
engagement model grounded in public and behavioral health principles which uses data to
prioritize the provision of evidence -based and community informed services to
communities experiencing substance use related health inequities and harms.
The purpose of the project is to promote substance use prevention for individuals and
families by building and expanding the capacity of local communities to implement
programs shown to be effective in preventing and reducing substance use. Entities
awarded funding will focus on strengthening efforts to address local substance misuse
prevention, with a primary focus on alcohol and illicit substances such as opioids,
methamphetamine, and heroin. Each grantee shall use local, state, and national data to
identify underserved communities and priorities for prevention work, and develop and
implement strategies to prevent substance use and related harms.
The project is comprised of the following tasks:
• Complete SPF-PFS Local Substance Misuse Community Health Needs
Assessment;
• Develop SPF-PFS Community Health Improvement Plan (CHIP) that includes
selected prevention interventions to address the problem informed by the
Community Needs Assessment;
• Implement the prevention interventions identified in approved CHIP; and
• Evaluate selected prevention interventions by completing reporting and
evaluation activities required by OHA and SAMHSA.
To implement the project, DCHS would use allocated funding to support the following
current full time equivalent (FTE) positions in fiscal year (FY) 2025 and the first quarter of
FY 2026:
Community Health Specialist II; 0.4 FTE in FY25, 1.0 FTE in FY26
Community Health Specialist II; 0.2 FTE in FY25, 1.0 FTE in FY26
Supervisor; 0.1 FTE in FY25 and FY26
Only existing FTE will be supported with grant funding. Part of the funding will be used to
cover 15% indirect costs.
BUDGET IMPACTS:
If approved, $200,000 revenue for the period October 1, 2024, through September 30,
2025, with options to renew up to a maximum of four years.
ATTENDANCE:
Jessica Jacks, Public Health Program Manager