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2024-318-Minutes for Meeting September 23,2024 Recorded 11/7/2024Recorded in Deschutes County 4rJ2024-18 Steve Dennison, County Clerk Commissioners' Journal 11/07/2024 8:27:47 AM BOARD OF COMMISSIONERS L 1300 NW Wall Street, Bend, Oregon (541) 388-6570 IIIIIIIJIIIIJIIIIIIIIIiIJIiuu FOR RECORDING STAMP ONLY BOCC MEETING MINUTES 1:00 PM MONDAY September 23, 2024 Allen Room Live Streamed Video Present were Commissioners Patti Adair, Tony DeBone and Phil Chang. Also present were Deputy County Administrator Whitney Hale; Senior Assistant Legal Counsel Kim Riley; and BOCC Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal webpage www.deschutes.org/meetings. CALL TO ORDER: Chair Adair called the meeting to order at 1:00 pm. CITIZEN INPUT: None ACTION ITEMS: 1. AJ Tucker Monument and Plaque Discussion Lee Randall, Facilities Director, reminded that in 2023, the Bend Landmarks Commission approved the removal of the A.J. Tucker Building at the southeast corner of Greenwood and Harriman to make room for the expansion of the County's Courthouse. In association with the conditions of approval for removing the building, the County proposed to identify the site with a monument and plaque, and the City of Bend has formally changed the designation of this building from "historic structure" to a site designated with a plaque. BOCC MEETING SEPTEMBER 23, 2024 PAGE 1 OF 5 Randall presented renderings of the proposed monument and plaque, saying these have been shared with and preliminarily approved by the Deschutes Historical Museum. Commissioner DeBone appreciated that part of the building facade will remain in place as a homage to the building's history. Heidi Slaybaugh, Principal, Cole Architects, verified that wording on the plaque will refer to the Deschutes County Historical Society. Randall noted the consensus of the Board to support staffs submittal of the proposed monument and plaque to the City's Historical Landmarks Commission for its consideration. 2. Work Session - Development Agreement for Thousand Trails Bend-Sunriver RV Campground Haleigh King, Associate Planner, said a public hearing has been scheduled for this Wednesday on a proposed development agreement for the Thousand Trails Bend- Sunriver RV Campground. Explaining that a development agreement offers certainty that regulations applied to a project will not change during the term of the agreement, King said the applicant seeks a development agreement to clarify allowable uses of the property, particularly whether it can develop up to 185 additional sites. Adding that historical records indicate that on or before 1973, the County approved a master plan for the property, King said any new development of the property would require site plan review. Thus far, one public comment has been received on the proposed development agreement. In response to Commissioner Chang, King said full development of the property would be precluded if the property owner cannot show proof of adequate septic facilities for all of the sites proposed to be added. Discussion ensued of the proposed development agreement and its purpose to formalize available historical information from 1973 and 1986. Will Groves, Planning Manager, recognized that the record of this property and past efforts to plan for its development are somewhat murky as relevant historical documents cannot be located. In contrast, the proposed development agreement will clarify for the property owner, the County, and interested parties what would be allowed to occur during the next seven years. BOCC MEETING SEPTEMBER 23, 2024 PAGE 2 OF 5 Saying there are no unresolved or pending Code violations on the property, King concluded that various land use decisions have allowed a sports court, among other uses. 3. Treasury Report for August 2024 Bill Kuhn, County Treasurer, presented the Treasury Report for August 2024. 4. Finance Report for August 2024 Robert Tintle, Chief Financial Officer, presented the Finance Report for August 2024, beginning with sharing information on how PERS rates are calculated and saying that the County will receive notice of its actuarial rates for 2025-2027 in October of 2024. Tintle then reviewed information provided in the August 2024 Finance Report, including an overview of the status of the General Fund and the TRT Fund, noting the latter is up 2.1 % in revenue over last year. Commissioner Adair pointed out that the DCSO's budgeted cost for Rickard Ranch in FY 2025 at $610,206 is nearly double the amount budgeted for and spent in FY 2024 for this facility. In response to Commissioner Chang, Tintle confirmed that the FY 2024 ending fund balance for the DCSO is larger than the previous year's, primarily due to savings realized from holding positions open instead of filling them. Commissioner Adair asked about the lack of revenue reported by the Fair & Expo for horse stall rentals in August, noting that the Cascades Cutting Horse Futurity event was held in September and it's likely that some horse owners paid for stalls ahead of the event. Responding to Commissioner Adair, Deputy County Administrator Whitney Hale said the lower budgeted amount for RV parking at the Fair may be attributed to using this area for large events, which decreases its availability for day-to-day RV space rentals. She offered to follow up with Fair & Expo Director Geoff Hinds for more information on this question as well as the horse stall rental inquiry. Discussion ensued of the Health Benefits Fund, with Tintle saying that while the adopted FY 2025 budget anticipated a 15% increase in health benefits premiums for departments, higher -than -expected claims in FY24 and projected claim growth in FY25 will result in an additional 15% increase applied effective August 1, 2024. This BOCC MEETING SEPTEMBER 23, 2024 PAGE 3 OF 5 will result in a total increase of 30% in internal premium charges compared to FY24. Tintle listed reasons for the use of this account's reserve, including several large claims and the effect of inflation on health care and prescription costs. Commissioner DeBone added that because the County is self -insured, it experiences these changes with an immediacy not shared by employers who are not self -insured. OTHER ITEMS: • Commissioner DeBone announced that he will travel to Salem tomorrow for a meeting of the Joint Committee on Information Management and Technology along with other legislative meetings. • Commissioner DeBone hoped that ODOT will address the abandoned La Pine overpass project and either resume work on it or redesign it. Commissioner Chang shared his understanding that ODOT was waiting to see if the sinking ground has stabilized before resuming work. • Commissioner DeBone said Bob Townsend, formerly with ODOT, now works for the Central Oregon Intergovernmental Council. • Commissioner Chang said a number of projects stipulated under HB 2017 and still awaiting completion are now expected to cost more than the funding which was originally allocated. • In response to Commissioner Adair, Commissioner Chang confirmed that he will attend the managed camp meeting in Redmond on Thursday. • Commissioner Chang reminded of the upcoming West Bend Post -Burn Pilot Project tour on October 2" d • Commissioner Chang reported he will be in Salem tomorrow for a hearing before the Oregon Transportation Commission. • Commissioner DeBone will attend a Visit Central Oregon dinner tomorrow evening at the Kah-Nee-Ta Resort. • Commissioner Adair shared that the Confederated Tribe of Warm Springs is working with Furnish Hope to extend the life expectancy of tribal members. • Commissioner Adair reported on last week's Behavioral Health Advisory Board meeting where the group's bylaws were reviewed. EXECUTIVE SESSION: None ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 2:29 pm. BOCC MEETING SEPTEMBER 23, 2024 PAGE 4 OF 5 DATED this day of ` r OlUI \.1sW 2024 for the Deschutes County Board of Commissioners. ATTEST: RECORDING SECRETARY BOCC MEETING A Co PATTI ADAIR, CHAIR ANTHONY DEBONE, VICE CHAIR PHIL CHANG, COMMISSIONER SEPTEMBER 23, 2024 PAGE 5 OF 5 BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 1:00 PM, MONDAY, SEPTEMBER 23, 2024 Allen Room - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 I www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. 451 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.. ACTION ITEMS 1. 1:00 PMAJ Tucker Monument and Plaque Discussion 2. 1:15 PMWork Session - Development Agreement for Thousand Trails Bend-Sunriver RV Campground 3. 1:30 PMTreasury Report for August 2024 4. 1:45 PMFinance Report for August 2024 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. ADJOURN September 23, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 2 01ES BOARD OF ="1%.%/' 1 COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: September 23, 2024 SUBJECT: AJ Tucker Monument and Plaque Discussion BACKGROUND AND POLICY IMPLICATIONS: In November of 2023, the Bend Landmarks Commission approved the dismantling and storage of the stone facade of the A.J. Tucker Building and the demolition of the remainder of the building. In response to the conditions of approval, the Facilities Department applied for a code amendment to identify the site with a monument and plaque. On September 4, 2024, Bend City Council adopted Ordinance No. NS-2506 for a Type IV amendment to Bend Comprehensive Plan to change the designation of the A.J. Tucker Blacksmith Shop in Bend Comprehensive Plan Table 3-1, from the "Historic Structures" category to the "Site Designated with Plaques" category. Attached for Board review and discussion are renderings of the proposed monument and plaque which are intended to meet this City requirement. The proposed monument would be incorporated into a planter at the southeast corner of the Courthouse expansion at Greenwood Avenue and Harriman Street, the former location of the building. The monument would be constructed from lava rock reserved during the demolition. The numbered and catalogued facade stones would continue to be stored for potential reuse. With Board support, staff will further develop the monument plans for submission to City staff for review and approval. BUDGET IMPACTS: None at this time. ATTENDANCE: Heidi Slaybaugh, Principal, Cole Architects Eric Nielsen, Capital Improvement Manager Lee Randall, Facilities Director H z III 0 H 2 U cc W[, <bv.'ii.::/,f,,,,,,'AYO.':::/,es'H$!ifMv06//, A.J. TUCKER BLACKSMITH SHOP Amos Jackson (Jack) Tucker, Builder & Contractor, 1919 In 1916, A.J. Tucker arrived in Central Oregon from Brookings, Oregon and began building some of Bend's earliest stone structures. In 1919, he constructed his most significant single -story lava rock building at the NW corner of NW Greenwood and NW Harriman as his own carpenter and blacksmith shop, which opened on March 1, 1920. He had originally planned to build a second story to the shop for apartments, but his untimely death in 1921 prevented such a plan. Tucker's wife, Elfrieda, managed the use of the building until 1967 when she sold it to Deschutes County. The Deschutes County Pioneer's Association used the building as a museum until they moved their collection and services into the historic Reid School in the early 1980's. The building was then used by Deschutes County for a variety of functions including the Law Library and Circuit Court. It was razed in 2024 for the courthouse expansion. Listed in the Deschutes County Inventory of Historic Resources in 1985 City of Bend Comprehensive Plan Inventory of Historic Sites Dedicated by Deschutes County 2026 vj( ES ?. BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: September 23, 2024 SUBJECT: Work Session - Development Agreement for Thousand Trails Bend-Sunriver RV Campground RECOMMENDED MOTION: None --work session in preparation for public hearing. BACKGROUND AND POLICY IMPLICATIONS: Staff will provide background in preparation for a public hearing on September 25, 2024 before the Board to consider approval of a Development Agreement for the Thousand Trails Bend-Sunriver RV Campground. The full record is located on the project webpage: https://www.deschutes.org/cd/page/247-24-000244-ia-development-agreement-thousand- trails-rv-campground BUDGET IMPACTS: None ATTENDANCE: Haleigh King, Associate Planner COMMUNITY DEVELOPMENT MEMORANDUM To: Deschutes Board of County Commissioners ("Board") From: Haleigh King, Associate Planner Date: September 18, 2024 Re: Work Session - Development Agreement for Thousand Trails Bend-Sunriver RV Campground (Document No. 2024-766, County File No. 247-24-000244-IA) The Board will conduct a work session on September 23, 2024, regarding a Development Agreement pursuant to ORS 94.504 for the Thousand Trails Bend-Sunriver RV Campground. The Board will hold a public hearing on this item on September 25, 2024. ORS 94.504 authorizes the County to enter into a development agreement and stipulates the requirements and process for such an agreement. In order to approve the Development Agreement, the Board must find that the agreement is consistent with local regulations then in place. ORS 94.508(1). Approval of a development agreement must be by adoption of an ordinance declaring approval. ORS 94.508(2).1 The general purpose of a development agreement between a local jurisdiction and a person who owns or controls property within the jurisdiction, is to detail the obligations of both parties and specify the standards and conditions that will govern development of the property. Although such agreements are voluntary, once made they are binding on the parties and their successors. A development agreement provides assurances to the developer that the development regulations that apply to the project will not change during the term of the agreement. 1. Background and Summary The purpose of the Development Agreement is for the applicant and the County to clarify the nature and extent of development that has been previously approved at the subject property. The Applicant currently operates Thousand Trails Bend-Sunriver RV Campground ("Campground") at the subject property. Historical records indicate that on or before 1973, the County approved a master ' DCC 18.56.130 provides that the County may require a development agreement and performance bond as a condition of site plan approval. However, the County has not adopted an ordinance establishing procedures and requirements for consideration of development agreements, as permitted by ORS 94.513. 1 1 7 NW Lafayette Avenue, Bend, Oregon 97703 I P.O. Box 6005, Bend, OR 97708-6005 Q, (541) 388-6575 @cdd@deschutes.org ? www.deschutes.org/cd plan for a planned development known as Fort Laramie and, thereafter, zoned the subject property Planned Development ("PD"). The subject property now carries the Rural Residential (RR10), Hood Plain (FP), and Exclusive Farm Use (EFU) Zones and includes the Landscape Management (LM) and Wildlife Area (WA) Combining Zones. The 1973 County land use decision and associated files approving the Fort Laramie master plan and rezone has not been retained by the County due to unknown reasons. Subsequent to the loss of the 1973 master plan approval, there has been confusion regarding the scope and intensity of development allowed at the Property. In 1979, a new master plan was recorded to reflect the development originally approved in the 1973 master plan (Exhibit B). Subsequently, in 1986, the County approved a minor alteration to SP-78-68, further confirming the development originally approved in the 1973 master plan. II. Development Agreement Through the Development Agreement, the applicant requests the County to recognize its right to develop a maximum of 520 total sites within the campground property and to confirm that all existing facilities at the property are considered permitted and vested. The applicant's request to memorialize the rights to 520 camp sites in the Development Agreement is consistent with historical planning documents and the past master plan approval (Exhibit C, SP- 86-17). Based on the Existing Conditions analysis provided by the applicant in Exhibit B, the Thousand Trails development currently contains 335 total existing sites which include the following: • Fort Laramie Sites - 28 sites (15 park model homes and 13 trailer sites) o This is consistent with the number of sites shown on the 1979 Master Plan • Yurts - 8 • Cottages/Cabins - 11 • Full Hook Up Camp Sites - 288 Based on the number of existing sites, this leaves a remainder of 185 sites that could be constructed pursuant to the Development Agreement. It is anticipated that future expansion would occur along the western boundary of the subject property which is the area that was not fully built out. As stated in Section 2.2 of the Development Agreement, future expansion or alterations to the campground will require land use approval from the County in accordance with County zoning and procedure ordinances and statutory processing requirements in existence as of the date the Development Agreement is executed. The Development Agreement does not give a blanket approval to any expansion. The County would be required to coordinate and provide notice to neighbors and partner agencies (e.g. fire, onsite wastewater, transportation). 2 The Applicant has included a request for the County to waive paving standards for any future land use application - Section 2.4. Deschutes County Code Section 18.116.030(F)(4) gives discretion to the decision -maker to waive paving standards in instances where any of the following are true: 1. A high water table in the area necessitates a permeable surface to reduce surface water runoff problems; or 2. The subject use is located outside of an unincorporated community and the proposed surfacing will be maintained in a manner which will not create dust problems for neighboring properties; or 3. The subject use will be in a Rural Industrial Zone or an Industrial District in an unincorporated community and dust control measures will occur on a continuous basis which will mitigate any adverse impacts on surrounding properties. A waiver to the paving standards can be supported pursuant to No. 2 above. This request will be memorialized in any future land use applications and conditions of approval would be added to ensure non -paved surfacing will be maintained to not create dust problems for neighboring properties. Consistent with ORS 94.504(8)(b), the maximum duration of the Development Agreement is seven (7) years. III. Public and Agency Comments Staff mailed the Notice of Public Hearing on September 4, 2024 and published notice in the Bend Bulletin on September 4, 2024. Notice was sent to affected agencies as well as nearby property owners. Staff has not received any public comments as of the date of this memo. The Department of State Lands (Jessica Salgado) provided the following information in response to the Notice of Public Hearing: Thank you for clarifying. At first glance, it was thought that additional RV sites were proposed. Looking at the application, it seems that the majority of the RV sites are existing in the western half of the property. The only difference that I see (between the 1979 plan and 2023 plan set) is the addition of a single lot (northwestern -most) in the Fort Laramie area. There are no mapped wetlands or other waters in this area. Staff has not received any other agency comments as of the date of this memo. IV. ORS 94.504 ORS 94.504(2) sets forth the required elements of a development agreement which include: (a) the duration of the agreement; (b) the permitted uses of the property; (c) the density or intensity of use; (d) the maximum height and size of proposed structures; (e) provisions for reservation or dedication of land for public purposes; (f) a schedule of fees and charges; (g) a schedule and procedure for 3 compliance review; (h) responsibility for providing infrastructure and services; (i) the effect on the agreement when changes in regional policy or federal or state law or rules render compliance with the agreement impossible, unlawful or inconsistent with such laws, rules or policy; (j) remedies available to the parties upon a breach of the agreement; (k) the extent to which the agreement is assignable; and (L) the effect on the applicability or implementation of the agreement when a city annexes all or part of the property subject to a development agreement. The proposed Development Agreement includes all applicable statutorily required elements. V. Next Steps The Board will conduct a public hearing on this item on September 25, 2024. Attachments: A. Document No. 2024-766: Development Agreement for Thousand Trails Bend-Sunriver RV Campground (County File No. 247-24-000244-IA) 4 REVIEWED LEGAL COUNSEL For Recordin ' Stam . Onl After recording, return to: Schwabe, Williamson & Wyatt 360 SW Bond St., Ste. 500 Bend, OR 97702 Attn: Kenneth Katzaroff Kkatzaroff@SCHWABE.com DEVELOPMENT AGREEMENT BETWEEN MHC TT, L.P. AND DESCHUTES COUNTY, OREGON This Statutory Development Agreement (the "Agreement") is made and entered into this day of , 2024 by and between DESCHUTES COUNTY, a political subdivision of the State of Oregon (the "County"), and MHC TT, L.P., a Delaware limited partnership ("Developer"), and its assigns, pursuant to ORS 94.504 to 94.528. The County and Developer may be referred to jointly in this Agreement as the "Parties" and individually as a "Party." RECITALS A. Developer is the legal owner of certain real property in Deschutes County, Oregon, consisting of approximately 276 acres (the "Property") and shown on the Existing Master Plan, attached hereto as Exhibit A. B. The Property consists of three lots of record, and is currently zoned Rural Residential- 10 Acre Minimum ("RR-10", Flood Plain ("FP"), and Exclusive Farm Use- La Pine Subzone ("EFU-LA"). The Property is also designated with the County's Landscape Management ("LM") and Wildlife Area ("WA") overlay districts. C. Developer currently operates Thousand Trails Bend-Sunriver RV Campground at the Property. D. On or before 1973, the County approved a master plan for a planned development known as Fort Laramie and, thereafter, zoned the Property Planned Development ("PD"). This development is now known as Thousand Trails. Page 1 of 9 County Document No. 2024-766 E. The 1973 County land use decision approving the Fort Laramie master plan and rezone has not been maintained by the County due to fire or other unknown reasons. Subsequent to the loss of the 1973 master plan approval, there has been confusion regarding the scope and intensity of development allowed at the Property. F. In 1979, a new master plan was recorded to reflect the development originally approved in the 1973 master plan. Exhibit B. On July 22, 1986, the County approved a minor alteration to SP-78-68 (the "1986 Decision"), further confirming the development originally approved in the 1973 master plan. Exhibit C. G. In order to provide certainty for the Developer and the County regarding the development allowed at the Property, Developer and County desire to enter into this Agreement. AGREEMENT In consideration of the mutual promises and performance obligations of each Party set out in this Agreement, the County and Developer hereby agree to the following terms and conditions, including three (3) exhibits, attached hereto and incorporated as referenced herein. 1. Effective Date and Term of Agreement. This Agreement shall be effective upon the later of (1) adoption of an ordinance by the County approving this Agreement pursuant to ORS 94.508, and (2) execution of this Agreement by both Parties. The Agreement shall continue in effect for a period of seven (7) years after its effective date, unless it is terminated in accordance with Section 7 of this Agreement. 2. Description of Development Authorized by this Development Agreement. 2.1 This Agreement confirms that the development originally authorized by the 1973 master plan and depicted on Exhibit A is hereby deemed vested and previously approved by the County (hereinafter the "Approved Development") as follows: 2.1.1 A maximum of 520 total camp sites shall be allowed at the Property. 2.1.2 All existing facilities at the Property shall be permitted pursuant to this Agreement. 2.1.3 The Parties agree that Exhibit A is a true and correct depiction of the Approved Development that is authorized at the Property. 2.2 Future Alterations to Approved Development. Page 2 of 9 County Document No. 2024-766 2.2.1 The Developer recognizes that any future alteration or expansion to the Approved Development authorized by Section 2.1 of this Agreement will require approval from the County. 2.2.2 The County shall process any application to alter or expand the Approved Development at the Property as a site plan review or alteration, pursuant to Deschutes County Code ("DCC") 18.124 and within the 150-day time period as provided for in ORS 215.427(1), unless extended or waived in writing by the Developer. 2.3 No Code Enforcement Violations. The Parties agree that by executing this Agreement, the Approved Development is hereby deemed vested and previously approved by the County and shall not constitute a basis for a County code compliance action. 2.4 Waiver of Paving Standards within DCC Chapter 18.124; Chapter 18.116. The Parties hereby agree that any future alteration or expansion to the Approved Development authorized by Section 2.1 of this Agreement will be exempt from the paving standards set forth in DCC Chapter 18.124 and DCC 18.116.030(F)(4). 3. Public Facilities, Services, and Dedications. This Agreement is intended to confirm existing development at the Property. The requirements of ORS 94.504(2)(e), (h) are not applicable. 4. Applicable Approval Criteria. For purposes of any future alteration to the Approved Development as set forth in Section 2.3 of this Agreement, the applicable zoning ordinances and other County rules and policies shall be those in effect on the date that the Agreement is approved as provided for in ORS 94.518. 5. Continuing Effect of Agreement. 5.1 In the case of any change in regional policy or federal or state law or other change in circumstance which renders compliance with this Agreement impossible or unlawful, the Parties will attempt to give effect to the remainder of this Agreement, but only if such effect does not prejudice the substantial rights of either Party under this Agreement. If the substantial rights of either Party are prejudiced by giving effect to the remainder of this Agreement, then the Parties Page 3 of 9 County Document No. 2024-766 shall negotiate in good faith to revise this Agreement to give effect to its original intent. If, because of a change in policy, law or circumstance, this Agreement fails of its essential purpose (confirming that the established development at the Property is deemed vested and previously approved) then the Parties shall be placed into their original position to the extent practical. 5.2 This Agreement shall be binding on any city should the property be annexed. 6. Default; Remedy. 6.1 Default/Cure. The following shall constitute defaults on the part of a Party: 6.1.1 A breach of a material provision of this Agreement, whether by action or inaction of a Party which continues and is not remedied within sixty (60) days after the other Party has given notice specifying the breach; provided that if the non -breaching Party determines that such breach cannot with due diligence be cured within a period of sixty (60) days, the non - breaching Party may allow the breaching Party a longer period of time to cure the breach, and in such event the breach shall not constitute a default so long as the breaching Party diligently proceeds to affect a cure and the cure is accomplished within the longer period of time granted by the non - breaching Party; or 6.1.2 Any assignment by a Party for the benefit of creditors, or adjudication as a bankrupt, or appointment of a receiver, trustee or creditor's committee over a Party. 6.2 Remedies. Each Party shall have all available remedies at law or in equity to recover damages and compel the performance of the other Party pursuant to this Agreement. The rights and remedies afforded under this Agreement are not exclusive and shall be in addition to and cumulative with any and all rights otherwise available at law or in equity. The exercise by either Party of any one or more of such remedies shall not preclude the exercise by it, at the same or different time, of any other such remedy for the same default or breach or of any of its remedies for any other default or breach by the other Party, including, without limitation, the right to compel specific performance. 7. Amendment or Termination of Agreement. This Agreement may only be amended or terminated by the mutual consent of the Parties, or their successors in interest, pursuant to ORS 94.522. 8. Miscellaneous Provisions. Page 4 of 9 County Document No. 2024-766 8.1 Notice. All notices and communications under this Agreement will be in writing and may be delivered by personal delivery, e-mail, by overnight courier service, or by deposit in the United States Mail, postage prepaid, as certified mail, return receipt requested, and addressed as follows: In the case of a notice or communication to the County, addressed as follows: County: Deschutes County Attention: BoCC PO Box 6005 Bend, OR 97708-6005 Telephone: (541) 388-6570 In the case of a notice or communication to Developer, addressed as follows: Developer: MHC TT, L.P. c/o Equity Lifestyle Properties, Inc. Two North Riverside Plaza, Suite 800 Chicago, Illinois 60606 Attention: President Telephone: (312) 279-1400 Copy to: Equity Lifestyle Properties, Inc. Two North Riverside Plaza, Suite 800 Chicago, Illinois 60606 Attention: Chief Legal Officer Telephone: (312) 279-1400 Schwabe, Williamson & Wyatt PC Attn: Kenneth Katzaroff 360 SW Bond St., Ste. 500 Bend, OR 97702 E-mail: Kkatzaroff@SCHWABE.com (503) 222-9981 Notices will be deemed received by the addressee upon the earlier of actual delivery or refusal of a party to accept delivery thereof. The addresses to which notices are to be delivered may be changed by giving notice of such change in address in accordance with this notice provision. Page 5 of 9 County Document No. 2024-766 8.2 Headings. Any titles of the sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. 8.3 Counterparts. In the event this Agreement is executed in two (2) or more counterparts, each counterpart shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 8.4 Waivers. No waiver made by either Party with respect to the performance, or manner or time thereof, of any obligation of the other Party or any condition inuring to its benefit under this Agreement shall be considered a waiver of any other rights of the Party making the waiver. No waiver by County or Developer of any provision of this Agreement or any breach thereof shall be of any force or effect unless in writing; and no such waiver shall be construed to be a continuing waiver. 8.5 Time of the Essence. Time is of the essence under this Agreement. 8.6 Choice of Law. This Agreement shall be interpreted under the laws of the State of Oregon. 8.7 Attorneys' Fees. In the event a dispute arises under this Agreement and either party files legal action to interpret or enforce its terms, the prevailing party in any arbitration, legal action in state or federal court, and any appeals therefrom shall be entitled to recover its reasonable costs thus incurred, including expert witness and attorney fees, from the losing party. 8.8 Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays, and legal holidays in the State of Oregon, except that if the last day of any period falls on any Saturday, Sunday, or legal holiday in the State of Oregon, the period shall be extended to include the next day which is not a Saturday, Sunday, or such a holiday. 8.9 Construction. In construing this Agreement, singular pronouns shall be taken to mean and include the plural and the masculine pronoun shall be taken to mean and include the feminine and the neuter, as the context may require. 8.10 Severability. Consistent with Section 6 above, if any clause, sentence or any other portion of the terms and conditions of this Agreement becomes illegal, null or void for any reason, the remaining portions will remain in full force and effect to the fullest extent permitted by law. Page 6 of 9 County Document No. 2024-766 8.11 Place of Enforcement. Any action or suit to enforce or construe any provision of this Agreement by any Party shall be brought in the Circuit Court of the State of Oregon for Deschutes County, or the United States District Court for the District of Oregon. 8.12 Good Faith and Reasonableness. The Parties intend that the obligations of good faith and fair dealing apply to this Agreement generally and that no negative inferences be drawn by the absence of an explicit obligation to be reasonable in any portion of this Agreement. The obligation to be reasonable shall only be negated if arbitrariness is clearly and explicitly permitted as to the specific item in question, such as in the case of a Party being given "sole discretion" or being allowed to make a decision in its "sole judgment." 8.13 Condition of County Obligations. All County obligations pursuant to this Agreement which require the expenditure of funds are contingent upon future appropriations by the County as part of the local budget process. Nothing in this Agreement implies an obligation on the County to appropriate any such monies. 8.14 Cooperation in the Event of Legal Challenge. In the event of any legal action instituted by a third party or other governmental entity or official challenging the validity of any provision of this Agreement, the Parties agree to cooperate in defending such action. 8.15 Enforced Delay, Extension of Times of Performance. In addition to the specific provisions of this Agreement, performance by any Party shall not be in default where delay or default is due to war; insurrection, strikes, riots, floods, drought, earthquakes, fires, casualties, acts of God, governmental restrictions imposed or mandated by governmental entities other than the County, enactment of conflicting state or federal laws or regulations, new or supplementary environmental regulation, litigation or similar bases for excused performance which is not within reasonable control of the Party to be excused; provided, however, that the Parties agree to proceed in accordance with Section 6 in the event of the occurrence of any of the foregoing events also described in Section 6. 8.16 Other Necessary Acts. Each Party shall execute and deliver to the other all such further instruments and documents and take such additional acts (which, in the case of the County, shall require adopting necessary ordinances and resolutions) as may be reasonably necessary to carry out this Agreement in order to provide and secure to the other Parties the full and complete enjoyment of rights and privileges hereunder. 8.17 Entire Agreement. This Agreement constitutes the entire agreement between the Parties as to the subject matter covered by this Agreement. Page 7 of 9 County Document No. 2024-766 8.18 Interpretation of Agreement. This Agreement is the result of arm's length negotiations between the Parties and shall not be construed against any Party by reason of its preparation of this Agreement. 8.19 Capacity to Execute; Mutual Representations. The Parties each warrant and represent to the other that this Agreement constitutes a legal, valid, and binding obligation of that Party. Without limiting the generality of the foregoing, each Party represents that its governing authority has authorized the execution, delivery, and performance of this Agreement by it. The individuals executing this Agreement warrant that they have full authority to execute this Agreement on behalf of the entity for whom they purport to be acting. Each Party represents to the other that neither the execution nor delivery of this Agreement, nor performance of the obligations under this Agreement will conflict with, result in a breach of, or constitute a default under, any other agreement to which it is a Party or by which it is bound. 8.20 Recording. County shall cause this Agreement to be recorded pursuant to ORS 94.528. 8.21 Form of Agreement; Exhibits. This Agreement consists of pages and exhibits. The exhibits are identified as follows: Exhibit A (Existing Master Plan), Exhibit B (1979 Master Plan), and Exhibit C (1986 Decision). 8.22 Fees. The fee charged for the review of the Required Applications shall be the same as applicable fee at the time, as shown in the adopted Deschutes County Fee Schedule for the applicable fiscal year. 8.22.1 For the purposes of processing this Agreement, Developer agrees to pay County a processing fee of $3,235 dollars. Executed as of the day and year first above written. Dated this of , 20 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON PATTI ADAIR, Chair ANTHONY DEBONE, Vice -Chair Page 8 of 9 County Document No. 2024-766 ATTEST: Recording Secretary PHIL CHANG, Commissioner STATE OF OREGON, County of Deschutes ) ss. Before me, a Notary Public, personally appeared ANTHONY DEBONE, PHIL CHANG, PATTI ADAIR, the above -named Board of County Commissioners of Deschutes County, Oregon and acknowledged the foregoing instrument on behalf of Deschutes County, Oregon. DATED this day of , 20_ Notary Public, State of Oregon DATED this _ day of , 20_ DEVELOPER: MHC TT, L.P., a Delaware limited partnership MHC Trails GP, L.L.C., a Delaware limited liability company, its general partner By: Name: Brett Hattel Title: Senior Vice President -Asset Management STATE OF OREGON, County of Deschutes ) ss. Before me, a Notary Public, personally appeared Brett Hattel, and acknowledged the foregoing instrument as the Senior Vice President — Asset Management, as General Partner of MHC Trails GP, LLC, on behalf of MHC TT, LP, a Delaware limited partnership. DATED this _ day of , 20 Notary Public, State of Oregon Page 9 of 9 County Document No. 2024-766 tloild IS��:� % 'J n LJV Ot:r)9A 7. Y7N3O-1+1' 111C1 SH.I I(7[-. 3 �J!_ 7 ',t _ '1S N191 Ncif ST t al ur 0Hl n18(1 a3A18 )ZV1 VM OtlVNJR1 VZI2i0HinV vjV V.Inps) °M-I-SIX.3 off, I-119; ONYSAOHI. • < << „ •, • 10 v e3 riV ZV '`/JN:13,0H,:i • : . 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'ii1?V1 - -""'1')1 '"..--;/1;.,)-4-.,)-.-(,' .-,„• r ,',•- '''',?,5^-t-" 1.s11- _ /!,,. 7 -A*T ,,, 11,41 , ...; zy _ -. - 1.,...„ • ,-.... ....p:,? . - 71- - . -" 'I 11- i 7-7' ' .-; ' ^-i, ' ' - , i..N7 ^'-'N., --1-1 ' - ' • 1 -ry . 10.4 .. --s ..... . _ . ... .-.4 1 .1 .1.17,--,11,:.S___.:31----1 , NridyiJNiv ,nu mown /301 lANSVd NO01210 'QN1g 'Sypieputognoll 411,i . \‘: •-• 14.4 \ ; • ,'"1 otE ropy DESCHUTES COUNTY PLANNING DIVISION ?'PILE NUMBER: HEARING DATE: TIME: PLACE: APPLICANT: PROPERTY OWNER: REQUEST: STAFF REPORT SP-86-17 July 8, 1986 7:00 p.m. Courthouse Annex, Room A JUN 1986 tli c? •MAILED n, DESCHUTES c7 oc,,_ COUNTY .4 0 „Cji •ter nv � ,, 1 Thousand Trails Resort % Pat Harper, Representative 15325 30th Place Bellevue, Washington 98007 Thousand Trails Resort % Pat Harper, Representative 15325 30th Place Bellevue, Washington 98007 An application for a minor alteration of a site plan for the Thousand Trails campground facility on South Century Drive. The applicant is proposing to add camping spaces and a miniature golf facility. The subject property is located at 17480 South Century Drive, south of Sunriver, and is further described as tax lot 2510 in Section 19 of Township 20S, Range 11E. REVIEWER: Paul E. Blikstad LEGAL FINDINGS: A. Article VII of PL-15, the Deschutes County Zoning Ordinance, establishes standards and criteria for site plan review. B. The Deschutes County Comprehensive Plan is implemented by PL-15. the Deschutes County Zoning Ordinance. C. Section 4.120 of PL-15 establishes uses and standards for the RR-10, Rural Residential zone. D. Section 4.210 of PL-15 establishes uses and standards for the Flood Plain zone. Page -1- STAFF REPORT: SP-86-17 Exhibit C Page 1 of 9 "BASIC FINDINGS: -The subject property is zoned RR-10, Rural Residential, with a portion of the property in the Flood Plain zone of the Little Deschutes River. The Thousand Trails Resort, according to Planning Division records, received approval for a master plan for development. C. Three other previous applications have been filed for the Thousand Trails facility: 1) SP-78-68, an application for a site plan for a lodge facility and campsite improvement; this application was approved. 2) V-80-17, an application for a variance to the maximum height for structures in an RR-10 zone to allow a water tower; this application was denied. 3) SP-80-27, an application for a reservoir for the water system on the site; this application was approved. D. There is reference (in several instances) in the county files to 520 total camping spaces. The 520 spaces is also mentioned in an engineer's report for the domestic water supply system for Thousand Trails. E. The development at this site was originally designated or called Ft. Laramie, and the name was changed when Thousand Trails took over the facility. F. There are existing dwellings in the area described as Ft. Laramie West Subdivision. According to the applicant's representative, there are 13 of the lots in Ft. Laramie Subdivision with dwellings that are owned by private individuals. The remaining lots are owned by Thousand Trails and are not proposed to be used for camping purposes There is no designation for Ft. Laramie West on the site plan, and no additional camping sites or additional dwellings will be allowed. G. The Thousand Trails property extends to the east side of the Little Deschutes River where, on the east side, it is zoned EFU-80, Flood Plain, and Landscape Management. The site plan does not include this eastern part of the property nor any development for it. Any proposed use of this property should need some type of land use action. CONCLUSIONARY FINDINGS: A. The miniature golf course was originally shown on the 1978 site plan SP-78-68, and is determined to be a designated Page -2- STAFF REPORT: SP-86-17 Exhibit C Page 2of9 s • part of the facility by the Planning staff. Any construction of the miniature golf course will require screening (landscaping) for the visual impact to South Century Drive. B. According to the applicant, the site of the chapel on SP-78-68 has been removed, with the place for religious services moved to the lodge. C. The "Old West" compound area includes facades that read "Saloon" and "Schoolhouse". According to the applicant, these do not exist as facilities, but are only facades. No saloon (bar) or school will be allowed as part of this site plan review. D. The site plan submitted by the applicant includes the wording "Temporary Trading Post" for the store that is located on the site. The word "temporary" indicates a possible relocation, which would not be allowed as part of this review or in this zone. In addition, no expansion of the existing store is allowed as a part of this review. E. The recreational vehicle storage area indicated on the site plan is possibly in the flood plain; the applicant will need to demonstrate that the maintenance building is not in the flood plain. F. According to the applicant, the gas pump was in existence when Thousand Trails purchased the property, and it now services only staff vehicles. The Planning staff recommends that it remain in this status. "--- G. A development of a campsite for over 500 potential campers creates a need for an additional accessway for emergency vehicles and egress. In the event of a fire, one access point is not sufficient for maximum safety. The Planning staff recommends a requirement that an additional access roadway be made available for emergency purposes only. H. The total number of camping spaces allowed for this.site plan review will be 520. The facility currently has 301 camping spaces, with a proposed expansion of 232 spaces. The expansion will have to be reduced by 13 spaces. I. In conjunction with an additional access road, a fire prevention plan for the development appears to be necessary. The Planning staff recommends that a fire protection plan be a requirement of approval for the site plan. The following items need to be addressed: 1) Tree thinning and brush clearance around fire pits. 2) ;.Access for fire trucks, the types of fire equipment, and where fuel breaks should be, as determined by the Page -3- STAFF REPORT: SP-86-17 Exhibit C Page 3 of 9 • • local fire authority, etc. (see natural hazards section of the County Comprehensive Plan, policies 5, 6, and 13). J. The applicant should be required to submit phased development time estimates. There are three proposed additions on the site plan designated "J", "L", and "M". The Planning staff recommends a phasing plan be submitted to the Planning Division. K. The campground facility currently has cindered and dirt roads, with a speed limit imposed for the facility. The Planning staff recommends that all roads have cindered or aggregate surfaces and that adequate dust control measures be taken. CONCLUSIONS: The Thousand Trails facility is a legal existing use, with the proposed expansion requiring site plan review. The Planning staff believes this site plan to be in conformance with the Deschutes County Zoning Ordinance PL-15, the Deschutes County Comprehensive Plan, and the Statewide Planning Goals. Therefore, the Planning staff would recommend approval of this site plan with the following conditions of approval: 1. A maximum of 520 total campsites shall be allowed, including the individual lots in Ft. Laramie West Subdivision. owned by Thousand Trails. 2. The Thousand Trails property on the east side -of the Little Deschutes River will be required to have a site plan review for any development. 3. The miniature golf course shall not be open to the public. but for Thousand Trails members only. The miniature golf course shall be required to have landscaping on the south, west, and east boundaries to limit its visual impact on South Century Drive. A landscape plan shall be submitted to the Planning Division, which shall require approval from the planning director. 4. No expansion of the "Trading Post" shall be allowed as part of this site plan review. 5. No saloon/bar or school shall be allowed as part of this site plan review. 6. The applicant shall provide adequate information demonstrating that the RV maintenance building is not In the floodplain. 7. The gas pump shall be used for Thousand Trails staff vehicles only. Page -4- STAFF REPORT: SP-86-17 Exhibit C Page 4 of 9 a • 8. An additional accessway shall be made available to South Century Drive for emergency vehicles. An access permit from the Deschutes County Public Works Department shall be required for the accessway location. 9. The applicant shall submit a fire prevention plan to the Planning Division, which will also be reviewed by the local fire authority. 10. The applicant shall submit a phased development plan to the Planning Division. The plan shall include a schedule of additions and improvements to the approved site plan. 11. The applicant shall sign and enter into a development agreement with Deschutes County to ensure that all elements of this site plan will be installed as approved. This development agreement shall be approved and recorded with the Deschutes County Clerk prior to issuance of any building permits. 12. The applicant shall meet all requirements of the Deschutes County Environmental Health Division and/or the Oregon State Department of Environmental Quality. 13. The applicant shall meet all requirements of the Deschutes County Building Safety Division and/or the State of Oregon. PEB/scw Page -5- STAFF REPORT: SP-86-17 Exhibit C Page 5 of 9 • �\ S E File Number: Applicant: Request: Planning Staff Representative: Planning Staff Recommendation: Public Hearing: 1 Hearings Officer/ Administrative Law Judge Courthouse Annex / Bend, Oregon 97701 / (503) 388-6626 (503) 382-8721 DESCHUTES COUNTY HEARINGS OFFICER PUBLIC HEARING, July 8, 1986 FINDINGS AND DECISIONS Burden of Proof: FINDINGS: SP-86-17 Thousand Trails Resort, Inc. Michael T. Dugan Jilt 1986 MAILED DESCHUTES COUNTY Application for a minor alteration of a site plan for the Thousand Trails Campground Facility on South Century Drive. The applicant is proposing to add camping spaces and a minature golf facility. Paul Blikstad Approval A public hearing was held in Conference Room A of the Deschutes County Courthouse Annex, Bend, Oregon, on Tuesday, July 8, 1986, at 7:00 p.m. In order to receive approval of this request, the applicant must demonstrate conformance with the applicable criteria as contained in Article VII of PL 15, the Deschutes County zoning ordinance and Section 4.120 and 4.210 of Deschutes County Zoning Ordinance No. PL 15. 1. Location: The subject property is located at 17480 S. Century Drive, South of Sunriver and is further described as Tax Lot 2510 in Section 19, Township 20 S., Range 11 E. 2. Zone: The subject property is zoned RR-10, Rural Residential, with a portion of the property in the flood plain zone and EFU zone of the Little Deschutes River. 3. Comprehensive Plan Designation: The subject property is Findings and Decisions ExKAfft 1 Page 6of9 • • designated Rural Residential in the Deschutes County Comprehensive Plan Map. 4. Site Description: There are existing dwellings in the area described as Fort Laramie West Subdivision. There are 13 of the lots in the Fort Laramie Subdivision with dwellings that are privately owned. The remaining lots are owned by Thousand Trails. The Thousand Trails property extends to the East side of the Little Deschutes River where, on the East side it is zoned EFU-80, flood plain and landscape management. The subject property is currently developed as a campground and there are currently 301 camping spaces. The original development was called Fort Laramie and the name was changed when Thousand Trails took over the facilitiy. 5. Proposed Use: The applicants propose to increase the number of camping spaces so that there is a total of 520 spaces. There is reference in the county files to 520 total camping spaces. The 520 spaces is also mentioned in the engineer's report for domestic water supply system for Thousand Trails. The -applicants additionally propose to install a minature golf course which was originally shown on the 1978 site plan, SP-78-68, and is determined to be a designated part of the facility by the Planning staff. The applicants propose to install visual screening to lessen the visual impact of the minature golf course towards South Century Drive. Current Use: According to the applicant, the site of the chapel on Site Plan 78-68 has been removed with the place for the religious services being moved to the lodge. -The "Old West" compound area includes the facades that read "Saloon" and "School House". The applicant maintains that these do not exist as facilities, but are only facades. No saloon or school will be allowed as a part of this site plan review nor is any sought to be approved. The site plan submitted by the applicant includes the word "Temporary Trading Post" for the store that is located on the site. No expansion of the existing store is allowed as part of this review, nor is the applicant requesting expansion. The gas pump has been in existence since Thousand Trails purchased the property and it now only services staff vehicles. The applicant is not requesting expansion of that facility. The development of a campsite for approximately 520 potential campers creates a need for an additional access way for emergency vehicles and egress. In the event of a fire, one access point is not sufficient for maximum safety. The applicant will be required to create additional access roadway for emergency purposes only. The total number of camping spaces allowed for this site plan will be 520. According to the applicant at the public hearing only 520 are sought. As part of the landscape plan which the applicant proposes it will be necessary for a fire protection plan and approval of the fire protection plan to be made as part of the site plan. The fire protection plan shall address tree thinning and brush clearance around fire pits, Findings and Decisions Page 2 Exhibit C Page 7 of 9 • 1 access for fire trucks and for the type of fire equipment used by the fire department and for fuel breaks as required by the local fire authority. The applicant has proposed to phase the development. The applicant has not submitted any phase development time estimate. As a condition of approval the applicant will be required to designate the phased J, L, and M on the site plan and submit a phasing plan to the planning division. The campground facility currently has cindered and dirt roads with a speed limit imposed for the facility. All additional roads and all current roads will have to be cindered or aggregate surfaced to provide adequate dust control measures. The applicant has indicated that they intend to conform with this condition. DECISION: The applicant has demonstrated conformance with the applicable zoning criteria. Based upon the above findings this application is approved with the following conditions: 1. A maximum of 520 total camp sites shall be allowed, including the individual lots in the Fort Laramie West Subdivision owned by Thousand Trails. 2. Thousand Trails property on the East side of the Little Deschutes River will be required to have a site plan review for any development. 3. The minature golf course shall not be open to the public and shall be reserved for Thousand Trails members only. The minature golf course shall be required to have landscaping on the southwest and east boundaries to limit its visual impact on South Century Drive and hours of operation shall be limited to concluding no later than one half hour after sunset. Any additional lighting, or expansion of the facility will require an additional site plan approval. 4. No expansion of the trading post shall be allowed as part of the site plan. 5. No saloon/bar or school shall be allowed as part of the site plan. 6. The gas pump shall be used for Thousand Trails staff vehicles only. 7. Additional access way shall be made available to the South Century Drive for emergency vehicles. An access permit from the Deschutes County Public Works Department shall be required for the access way location. 8. The applicant shall submit a fire prevention plan to the planning division which shall will also be reviewed by the local Findings and Decisions Page 3 Exhibit C Page 8 of 9 • • fire authority. 9. The applicant shall submit a phase development plan to the planning division. The plan shall include a schedule of additions and improvements to the approved site plan. 10. The applicant shall sign and enter into a development agreement with Deschutes County to insure that all elements of the site plan will be installed as approved. This development agreement shall be approved and recorded with the Deschutes County Clerk prior to issuance of any building permits. 11. The applicant shall meet all requirements of the Deschutes County Environmental Health Division and of the Oregon State Department of Environmental Quality. 12. The applicant shall meet all requirements of the Deschutes County Building Safety Division and/or the State of Oregon. 13. The applicant shall cause to be cindered with cinders or aggregate surface material all roads in the development. THIS DECISION BECOMES FINAL 15 DAYS FROM THE DATE MAILED, UNLESS APPEALED. DATED this MICHAEL T. DUGAN Hearings Officer MTD/mef cc: day of July, 1986. file BOCC City of Bend Planning Director City of Redmond City Planning Director Deschutes County Planning Director Deschutes County Public Works Department Richard B. Wright Duane Clark James Powell Ruth Wahl Robert Robinson Stephen Thompson Kenneth Johnson Linda Gross Thousand Trails Resort Jack Kunkle to Findings and Decisions Exan 4 Page 9 of 9 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: September 23, 2024 SUBJECT: Treasury Report for August 2024 ATTENDANCE: Bill Kuhn, County Treasurer DATE: TO: FROM: SUBJECT: September 23, 2024 Board of County Commissioners Bill Kuhn, Treasurer Treasury Report for August 2024 MEMORANDUM Following is the unaudited monthly treasury report for fiscal year to date (YTD) as of August 31, 2024. Treasury and Investments • The portfolio balance at the end of July was $281.9 million, a decrease of $4.8 million from July and an increase of $25.6 million from last year (August 2023). • Net investment income for August was $810K, approximately $13.7K less than last month and $318K greater than July 2023. YTD earnings of $1,634,736 are $626,496 more than the YTD earnings last year. • All portfolio category balances are within policy limits. • The LGIP interest rate remained to 5.30% during the month of August. Benchmark returns for 24-month treasuries were down 28 basis points and 36-month treasuries are down 23 basis points from the prior month. • The average portfolio yield increased to 3.60%, which was up 8 bps from last month's average %. • The portfolio weighted average time to maturity is down slightly to .81 years. Deschutes County Total Investment Portfolio As Of 8/31 /2024 Portfolio Breakdown:' Par Value by Investment Type Municipal Debt 20,350,000 Corporate Notes 27,321,000 Time Certificates U.S. Treasuries 96,000,000 Federal Agencies 88,900,000 LGIP 12,969,870 First Interstate (Book Balance) 36,428,173 Total Investments $ 281,969,043 7.2% 9.7% 0.0% 34.0% 31.5% 4.6% 12.9% 100.0% Total Portfolio: By Investment Type First Interstate Bank 12.9% Federal Agencies 31.5% Municipal Debt 7 2% Co porate Notes 9.7% Time Certificates 0.0 % S. Treasuries 34.0% e 0 Portfolio by Broker $60 $45.9 $40 $30.4 $33.2 $34.5 $16.1 $16.8 $20 $- $55.8 Stifel DA Piper Robert W Moreton Great Castle Oak Capital Davidson Sandler Baird & Co Capital Pacific Markets Securities tvestment Income Total Investment Income Less Fee: $12,000 per month Investment Income - Net Prior Year Comparison Aug-23 Aug-24 $ 822,476 (12,000) $ 810,476 $ 1,634,736 Y-T-D 491 809 1,658,736 (24,000) 1 008,240 Category Maximums:; U.S. Treasuries LGIP ($59,847,000) Federal Agencies Banker's Acceptances Time Certificates Municipal Debt Corporate Debt 100% 100% 100% 25% 50% 25% 25% Maturity (Years) Max 2.96 Weighted Average 0.81 Yield Percentages FIB/ LGIP Investments Average Current Month 5.30% 3.24% 3.60% Prior Month 5.30% 3.19% 3.47% ienchmarks 24 Month Treasury 3.88% LGIP Rate 5.30% 36 Month Treasury 3.73% 4.16% 5.30% 3.96% Term Minimum Actual 0 to 30 Days Under 1 Year Under 5 Years 10% 25% 100% 22.1% 66.2% 100.0% Other ! Policy Actual Corp Issuer Callable Weighted Ave. 5% 25% AA2 1.7% 12.9% AA1 Investment Activity Purchases in Month Sales/Redemptions in Month $ $ 14,058,000 6.00% 5.50% 5.00% 4.50% 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 24 Month Historic Investment Returns Sep Nov Jan Mar May Jul Sep Nov Jan Mar May July $tifel Capital County Rate ® 2 Year Treasury Rate '" Corporate Bond Rate LGIP Rate Total DA Davidson Piper Sandler Robert W Baird &Co Moreton Capital M-rkets Five Year Maturity Distribution Schedule I I ililili Great Pacific Securities Castle Oak z z o S f Malos,glnvest tents In Courthouse Funding a M 2 } 0 O a� O U 1) LL a 06 rn .�c T a 0 0 2 0 0 R 0 2 3 j0 03 0 d L d" U CC 0 a v co W O co ui rn.rn 0 0 0 ':0 0 0 0:0 0 'IO M',M ,r'. V' '. d' �'', - �' d' p'. 0 IO 0'. 0 O:O N, : !N1 IN., :.,N '. 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UIU:-, a,a'.5 X >-;QIU U C1 �,-, Y U 2,2O:O_O N- N 4)ON I< 0/ O: CO 0) O V' N(O CO-OO(0 V :M CO m m!Y U U0 m Q 0J J 70) 0') W W aZ Q0 1- 00 d' v'S 1 N N'N UI J In Q> LO CV 0) CO 0 0 N LL 0) K CO 0: LC) (0 00 00 d' O COd' 00 N 10' LC) (O M 0. r O M r (0 (0 N LO 10.c- CO 10 M M CO c- (0 CO N (0 ':.LO W 0"W al, (0' (0 (0 N N N V V :. 0 0 0. O 00 O (O' 10 (0 0' 0 CO a, a) CO CV CO 0 CO Icc) M LO 0 r O 0 N'.N W W!W ,-V V CO : CO CD CO O 0 N V.V' V CO CO'M m C0''m 00 CO 0 00 0 00W0 pCC 'U W � Z Z n 7 W ru 0 > 000000000 0 5 N O 00 V": 0- CO I, : M 0- c- 0 W 00W1 0) W 0- 00O. 00 W O 0 0.O' 0 0 0 0 0 O 0 W W J 0 0 zIzzz'zzzz:zzzz:z U 7:,7 7 7•7:7 7•7•7.7 7 7I7 O • 10 0:.0) O W'' O M 0- r•W 7 0- N'V' r 10 CO CO N-'I W O CO 0'- 0'- W 00 W' 00 W O I CO 0•0;0 0 0:0:0 0 0,0 0 O.OIO CO L0 ''0 W CO CO O 0'IO R� U p O O p m i d N Y � ; N R a > CO O O. O rc U LL a rn N C c 0 0 o H R A O 2 7 cp A (0 0 4) ` R 3 � O. ( U 0 0'. O N 0'': f� • CO Imo ': CO'. 01� cO ((4 ,0 06. O] N O: (O 0) CO 0'.N CO LO 0, CO 0 0. 'I' N 01N I-- V) (O N 0 0 : C) 05 N.0-.V d'. (0O0',N CO d' Cc) 0 0.7 N 0 O 0.00 0'.t- o ' o :- 0' 0' 00'. 0 0- c()': 0': 0 OI 0',.0 00 0 0 CO1 N (0 0',N 00. (O M'. CO 0 0'. ) N 0'IN 6 H c fi (O CO CO CO COMCON CO CO CO CO NN N'..N. 0'.0 CD N',, N',N N': O - CID N 0 0 CO CO': M N OI N N O ON 000 NN N0 N NN U < Q 0 0':a'.":a'.. 0 0 O Z':Z �Ir 00 co 00 Cc)I CO 0 1", CO 0I CO 0 Imo '. 0'.0 CO 0 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: September 23, 2024 SUBJECT: Finance Report for August 2024 RECOMMENDED MOTION: None. Discussion item only. BACKGROUND AND POLICY IMPLICATIONS: The Finance Department will present the financial reports for August 2024. The report is informational only and is intended to provide the Board of County Commissioners with current financial information. The report will provide budget to actual comparisons and highlight any potential issues or changes that may impact the current or future budgets. There are no direct policy implications. BUDGET IMPACTS: None. ATTENDANCE: Robert Tintle, Chief Financial Officer MEMORANDUM DATE: September 23, 2024 TO: Board of County Commissioners FROM: Robert Tintle, Chief Financial Officer SUBJECT: Finance Report for August 2024 Following is the unaudited monthly finance report for fiscal year to date (YTD) as of August 31, 2024. Budget to Actuals Report General Fund • Revenue YTD in the General Fund is $1.9M or 4.1% of budget. By comparison, last year revenue YTD was $1.6M and 3.6% of budget. • Expenses YTD are $5.9M and 12.1% of budget. By comparison, last year expenses YTD were $7.2M and 15.7% of budget. • Beginning Fund Balance is $15.3M or 105.3% of the budgeted $14.6M beginning fund balance. County Wide Financial Dashboard Fund Select all (Blank) a 001 - General Fund 010 - Assmt-Clerk... 020 - Code Abate... 030 - Community... 040 Court Techn... 050 - Economic D... 060 ' General Co... 070 General Co... 090 - Project Dev... 120 - Law Library 130 - Park Acquisi... 132 - Park Develo... Monthly GI Peri... 0 2 $13.3M (Blank) ! All Major Funds Requirements $5.9M 12.1% Resources 4.1 % Monthly Expenditures 0 Last Year Actuals •Current Year Actuals 001 - General Fund Budget to Actuals Beginning Working Capital 15.7% 45 of last year budget Monthly Revenues 3.55- 9,6 of last year budget ®Last Year Actuals •Current Year Actuals 105.3% 2 16.7% Year Complete Budget to Actuals by Category •Actuals • Budget 0 Projecton Projected Ending Working Capital • Budget 0 Projection Approved FTE 121.86 91 77% On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through August 31, 2024. Position Control Summary Position Control Summary FV25 July -June Percent Org Jul Aug Sep Oct Nov Dec Jan Feb Mar April May June Unfilled Assessor Filled 28.63 28.63 Unfilled 6.64 6.64 18.82% Clerk Filled :. 10.48 9.48 Unfilled 1.00 4.77% BOPTA Filled 0,52 0.52 Unfilled - 0.00% DA Filled 57.70 58.70 Unfilled 3.40 2.40 4.75% Tax Filled 6.50 6.50 Unfilled - 0.00% Veterans' Filled 4.00 5.00 Unfilled 1.00 10.00% Property Mgmt Filled 3.00. 3.00 Unfilled 0.00% Total General Fund Filled 110.83 111.83 - - - - - - - Unfilled 11.04 10.04 - _ _ _ . _ 8.65% Justice Court Filled 4.60 4.60 Unfilled - 0.00% CommunityJustice Filled 43.00 44.00 Unfilled 6.00 5.00 11.22% Sheriff Filled 225.75 228.50 Unfilled 45.25 42.50 16.19% Houseless Effort Filled Unfilled - 1.00 1.00 100.00% Health Srvcs Filled 384.93 379.53 Unfilled 35.38 40.78 9.06% CDD Filled 46.00 49.00 Unfilled 5.00 2.00 6.86% Road Filled 59.00 59.00 Unfilled 2.00 2.00 3.28% Adult P&P Filled 31.63 34.63 Unfilled 8.13 5.13 16.67% Solid Waste Filled 39.00 38.00 Unfilled 5.00 6.00 12.50% Victims Assistance Filled 7.50 7.50 Unfilled 2.00 2.00 21.05% GIS Dedicated Filled 2.00 2.00 Unfilled 0.00% Fair & Expo Filled 13.50 13.50 Unfilled 4.00 4.00 22.86% Natural Resource Filled 2.00 2.00 Unfilled 1.00 1.00 33.33% ISF - Facilities Filled 24.75 24.75 Unfilled 3.00 3.00 10.81% ISF - Admin Filled 9.75 9.75 Unfilled - 0.00% ISF - BOCC Filled 3.00 3.00 Unfilled - - 0.00% ISF - Finance Filled 12.00 13.00 Unfilled 2.00 1.00 10.71% ISF - Legal Filled 7.00 7.00 Unfilled - 0.00% ISF - HR Filled 9.80 9.80 Unfilled 1.20 1.20 10.91% ISF - IT Filled 18.00 18.00 Unfilled 2.00 2.00 10.00% ISF - Risk Filled 3.25. `_3.25 Unfilled - - 0.00% 911 Filled 56.15 56.15 Unfilled 4.85 4.85 7.95% Total: Filled Unfilled 1,113.43 138.84 1,118.78 133.49 - - - - - - - - - - - - - - - - - - _ Total 1,252.26 1,252.26 - - - - - - - - - - Unfilled 11.09% 10.66% 10.87% JT ES Budget to Actuals - Total Personnel and Overtime Report o -< FY25 YTD August 31, 2024 Total Personnel Costs Fund Budgeted Personnel Costs Actual Personnel Costs Projected Personnel Costs Projection (Over) / Under Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve $ 19,629,085 7,517,894 234,588 836,621 622,013 49,758,736 58,034,555 7,963,984 9,556,843 6,387,456 5,739,145 2,039,023 229,798 159,210 $ 2,439,584 894,238 34,179 118,014 89,927 6,692,741 7,901,517 1,049,859 1,280,547 767,975 696,810 249,418 35,424 21,646 $ 19,629,085 7,517,894 234,588 836,621 622,013 Overtime Actual (Over) / Budgeted OT OT Under Budget 69,100 $ 100,000 9,638 $ 59,462 14,787 85,213 49,758,736 2,849,000 380,126 2,468,874 58,563,797 0 (529,242) 107,726 24,272 83,454 8,082,720 0 (118,736) 13,000 6,248 6,752 9,556,843 200,000 24,600 175,400 6,387,456 10,000 970 9,030 5,739,145 - 150,000 15,568 134,432 2,039,023 40,000 20,502 19,498 229,798 2,010 0 (2,010) 159,210 5,000 1,289 3,711 670 - Risk Management 496,919 70,803 496,919 - 675 - Health Benefits - - - - 705-911 10,237,093 1,313,748 10,237,093 - 485,000 33,398 451,602 999 - All Other Funds 18,606,752 2,337,070 18,606,752 50,600 5,167 45,433 Total $ 198,049,715 $ 25,993,499 $ 198,697,693 $ (647,978) $ 4,079,426 $ 538,576 $ 3,540,850 v(ES Budget to Actuals - Countywide Summary All Departments FY25 YTD August 31, 2024 (unaudited) 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 RESOURCES Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL RESOURCES Actuals % Budget Actuals Projection 44,408,216 45,415,565 102% 46,587,060 1,841,823 4% 46,946,248 101% 1,014,168 1,014,628 100% 926,504 38,036 4% 926,504 100% 12,751,790 12,485,782 98% 12,168,000 4,128,988 34% 12,168,500 100% 14,458,597 4,426,451 31% 8,644,978 5,449,497 63% 8,644,978 100% 525,540 529,969 101% 506,200 98,204 19% 506,200 100% 58,558,288 60,349,502 103% 62,902,748 1,870,245 3% 62,902,748 100% 60,343,687 60,266,184 100% 67,970,442 7,638,545 11% 67,415,546 99% 10,460,840 8,523,648 81% 9,401,238 1,691,672 18% 9,401,238 100% 26,673,711 27,129,596 102% 27,479,906 6,188,273 23% 27,139,939 99% 5,535,606 5,818,189 105% 6,323,657 1,566,070 25% 6,328,041 100% 2,179,426 3,127,563 144% 1,357,339 91,698 7% 1,357,339 100% 15,995,411 17,733,226 111% 19,769,001 3,543,959 18% 19,769,001 100% 2,343,500 2,829,957 121% 3,206,000 194,879 6% 2,460,327 77% 2,324,117 2,460,606 106% 2,350,667 2,522,444 107% 3,123,625 133% 64,800 225,047 347% 88,000 113,408 129% 182,112 207% 530,800 534,892 101% 489,000 97,435 20% 526,572 108% 34,300 45,518 133% 45,000 8,782 20% 45,000 100% 3,714,303 3,811,697 103% 3,398,791 710,177 21% 3,495,377 103% 30,654,045 31,092,898 101% 36,843,787 5,881,996 16% 42,019,143 114% 14,034,323 14,405,107 103% 14,733,900 148,707 1% 14,733,900 100% 81,793,214 71,603,420 88% 66,998,812 7,996,917 12% 66,998,812 100% 388,398,682 373,829,445 96% 392,191,030 51,821,758 13% 397,091,150 101% uSES Budget to Actuals - Countywide Summary All Departments FY25 YTD August 31, 2024 (unaudited) REQUIREMENTS 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals OA Budget Actuals 25,420,807 23,834,353 94% 8,481,279 7,894,293 93% 6,902,223 6,831,925 99% 9,837,656 3,762,562 38% 828,370 816,713 99% 65,641,097 59,180,322 90% 72,307,648 66,988,630 93% 10,269,561 8,898,411 87% 17,124,761 15,805,727 92% 7,576,032 7,028,249 93% 24,142,169 23,124,456 96% 14,404, 534 13,805,721 96% 3,734,327 3,867,093 104% 2,582,856 2,438,099 94% 1,090,000 465,928 43% 617,131 529,777 86% 174,000 45,252 26% 4,744,447 4,502,990 95% 35,687,213 33,811,927 95% 15,113,760 13,427,592 89% 93,331,824 64,265,927 69% 29,171,427 3,916,887 13% 9,381,846 1,150,081 12% 5,736,054 2,532,468 44% 4,022,833 86,577 2% 819,797 127,996 16% 65, 576, 861 9,278,167 14% 83,194,980 9,772,213 12% 9,946,795 1,364,976 14% 19,549,812 3,468,084 18% 8,371,685 991,365 12% 16,323,504 440,181 3% 17,321,744 1,512,256 9% 4,838,162 435,117 9% 2,671,901 2,060,995 77% 1,260,000 20,237 2% 726,864 49,901 7% 170,000 0% 5,599,742 1,396,341 25% 33,701,342 2,868,140 9% 17,254,619 2,001,742 12% 107,023,566 5,389,314 5% 420,011,695 361,325,947 86% 442,663,534 48,863,037 11% Projection 29,171,427 100% 9,381,846 100% 5,736,054 100% 4,022,833 100% 819,797 100% 65,576,861 100% 81,178,960 98% 10,065,531 101% 19,549,812 100% 8,371,685 100% 16,323,504 100% 17,321,744 100% 4,795,690 99% 2,683,137 100% 1,260,000 100% 722,041 99% 170,000 100% 5,679,742 101% 39,890,824 118% 17,254,619 100% 107,023,566 100% 446,999,673 101 Budget to Actuals - Countywide Summary --� All Departments FY25 YTD August 31, 2024 (unaudited) 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 TRANSFERS Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 705 - 911 999 - Other TOTAL TRANSFERS Actuals 0/0 Budget Actuals (20,963,314) (20,201,737) 96% (18,665,737) (1,905,491) 10% 6,678,013 6,678,013 100% 8,068,153 1,344,692 17% (8,575,254) (8,185,970) 95% (8,431,946) (1,138,491) 14% (5,022,145) (400,000) 8% (4,622,145) 0% 364,688 286,744 79% 380,521 63,420 17% 3,377,587 3,380,929 100% 3,493,287 625,298 18% 8,026,456 5,947,879 74% 12,268,215 764,151 6% 466,530 (195,589) -42% 461,542 - 0% (12,700,000) (12,700,000) 100% (10,720,695) 0% 510,950 525,950 103% 626,964 104,494 17% 12,500,000 12,500,000 100% 10,631,333 0% (1,703,962) (2,613,962) 153% (4,564,141) (2,357) 0% 875,681 1,008,090 115% 1,179,123 196,521 17% (34,503) (34,503) 100% (121,900) (20,317) 17% 824,187 662,984 80% 592,396 223,733 38% 128,436 128,436 100% 57,858 9,643 17% 51,564 51,564 100% 122,142 20,357 17% (503,459) (493,787) 98% (4,500) (750) 17% 15,698,545 13,654,959 87% 9,249,530 (284,904) -3% Projection (18,687,273) 100% 8,068,153 100% (8,431,946) 100% (4,622,145) 100% 380,521 100% 3,493,287 100% 9,925,745 81% 732,115 159% (10,720,695) 100% 626,964 100% 10,631,333 100% (4,564,141) 100% 1,179,123 100% (121,900) 100% 592,396 100% 57,858 100% 122,142 100% (4,500) 100% 11,342,963 123% Budget to Actuals - Countywide Summary All Departments FY25 YTD August 31, 2024 (unaudited) ENDING FUND BALANCE 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 = Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other TOTAL FUND BALANCE 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals % Budget Actuals Projection 11,850,095 15,363,804 130% 13,308,000 11,342,864 13,645,652 103% 710,902 1,327,036 187% 762,811 1,569,219 956,183 125% 1,801,675 1,995,249 111% - 2,453,279 500 999% 665,093 999% 6,028,014 61,858 - 0% 66,924 33,628 66,924 100% 7,295,992 15,551,323 213% 13,199,149 8,774,793 13,199,149 100% 7,480,011 11,744,546 157% 7,073,282 10,381,151 7,980,794 113% 1,975,730 752,366 38% 915,985 1,079,062 820,841 90% 2,370,201 5,975,548 252% 2,433,105 8,695,738 3,096,776 127% 1,470,524 2,326,824 158% 1,078,936 3,006,022 1,133,025 105% 9,549,637 15,851,014 166% 11,199,218 15,502,531 11,516,182 103% 2,303,300 4,057,056 176% 1,824,861 6,086,402 2,313,621 127% 32,617 518,718 999% 124,826 475,001 (637,522) -511% 228,205 509,451 223% 156,866 950,584 838,548 535% 2,391,825 3,179,332 133% 2,556,396 3,496,235 2,693,840 105% 135,220 300,190 222% 67,994 357,367 162,579 239% 1,284,317 1,521,389 118% 1,510,555 1,550,528 1,518,531 101% 6,466,397 8,138,227 126% 5,794,549 7,451,312 6,011,486 104% 1,074,575 3,388,969 315% 8,232,761 6,402,826 7,218,635 88% 12,122,906 14,371,465 119% 10,639,355 12,518,430 10,639,355 100% 104,968,103 129,886,902 124% 85,178,719 132,702,288 88,128,755 103% 175,574,090 237,424,503 135% 166,124,292 240,857,276 171,303,854 103% Budget to Actuals Report General Fund - Fund 001 FY25 YTD August 31, 2024 (unaudited) RESOURCES Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor Clerk BOPTA District Attorney Tax Office Veterans Property Management Non -Departmental TOTAL RESOURCES REQUIREMENTS Assessor Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 0/0 37,400,000 318,000 3,480,844 775,350 1,259,595 10,200 552,048 136,000 261,179 215,000 38,160,244 422,862 3,846,799 815,379 1,269,890 10,800 470,285 147,228 194,448 70,000 7,630 102% 133% 111% I 1 105% 101% I 106% I 85% 108% 74% 33% 39,604,000 328,000 3,745,554 849,000 1,426,160 11,000 212,700 146,200 194,446 70,000 168,407 969,403 12,120 244,654 74,182 8,084 11,667 353,308 0% 51% 26% 1% 17% 0% 35% 6% 0% 17% Projection % $ Variance ea , 1 I 11 1 I I I 1 I 11 44,408,216 45,415,565 102% ; 46,587,060 39,604,000 328,000 3,745,554 849,000 1,426,160 11,000 212,700 146,200 194,446 70,000 359,188 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% A B f 359,188: C 1,841,823 4% : , 46,946,248 101% ; 359,188: Budget Actuals Budget Actuals 0/0 6,189,597 2,351,515 97,522 11,636,672 461,224 940,770 934,283 539,558 2,269,666 5,587,737 2,087,269 79,788 11,220,811 391,213 871,901 872,565 510,327 2,212,743 90% 89% 82% 96% 85% 93% 93% 95% 97% 6,709,361 2,719,443 93,993 13,090,813 466,854 1,041,642 1,002,808 584,094 3,462,419 993,676 292,708 18,123 1,645,042 24,916 173,233 120,490 82,521 566,178 15% 11% 19% 13% 5% 17% 12% 14% 16% TOTAL REQUIREMENTS ; 25,420,807 23,834,353 94% ; 29,171,427 TRANSFERS Transfers In Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Projection % $ Variance 6,709,361 2,719,443 93,993 13,090,813 466,854 1,041,642 1,002,808 584,094 3,462,419 100% 100% 100% 100% 100% 100% 100% 100% 100% 3,916,887 13% ; , 29,171,427 100% Budget Actuals Budget Actuals Projection % $ Variance 103,790 103,790 100% : 1,138,642 94,887 8% : 1,117,106 98% : (21,536)i (21,067,104) (20,305,527) 96%; (19,804,379) (2,000,377) 10% _ (19,804,379) 100% 1 ; f o f 1 ; (20,963,314) (20,201,737) 96% (18,665,737) (1,905,491) 10% ; ; (18,687,273) 100% ; (21,536): Budget Actuals % Budget Actuals OA 13,826,000 18,987,409 (20,963,314) 9 Projection % $ Variance 13,984,330 101% : 14,558,104 15,323,418 105% 21,581,212 17,415,633 (2,075,063) � I 1 (20,201,737) ; (18,665,737) (1,905,491) $ 11,850,095 $ 15,363,804 130% ; $ 13,308,000 $ 11,342,864 85% A Current year taxes received primarily in November, February and May g Oregon Dept. of Veteran's Affairs grant reimbursed quarterly c Projection reflects unbudgeted Opioid Settlement Payments D Final Beginning Fund Balance will be determined after the final close of FY24 14,558,104 100% 17,774,821 (18,687,273) $ 13,645,652 103% 0: D 359,188' (21,536)' $337,652: Budget to Actuals Report =� f Juvenile - Fund 030 FY25 YTD August 31, 2024 (unaudited) RESOURCES OYA Basic & Diversion ODE Juvenile Crime Prev Leases Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 Interest on Investments Expungements OJD Court Fac/Sec SB 1065 Food Subsidy Miscellaneous Contract Payments Gen Fund -Crime Prevention TOTAL RESOURCES 16.7% Year Complete Fiscal Year 2024 1 Fiscal Year 2025 Budget Actuals % Budget Actuals 476,611 451,260 95% 106,829 94,748 89% 90,228 93,840 104% 75,000 105,120 140% 52,000 53,359 103% 37,500 54,078 144% 15,000 11,384 76% 10,000 12,812 128% 56,500 44,852 79% 5,000 3,675 74% 89,500 89,500 100% 477,421 112,772 97,500 65,000 52,000 49,000 40,000 12,000 10,000 6,811 4,000 0% - 0% 16,266 17% 7,920 12% 0% 11,033 23% - 0% 2,218 18% 582 6% 18 0% - 0% Projection % $ Variance 477,421 100% 112,772 100% 97,500 100% 65,000 100% 52,000 100% 49,000 100% 40,000 100% 12,000 100% 10,000 100% 6,811 100% 4,000 100% 1,014,168 1,014,628 100% ; 926,504 38,036 4% ; , 926,504 100% REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services • 6,852,966 6,402,707 93% . 7,517,894 894,238 12% ; : 7,517,894 100% Materials and Services a 1,599,048 1,462,321 91% ' 1,863,952 255,842 14% ' e 1,863,952 100% as a Capital Outlay • 29,265 29,265 100% : - e s - c s TOTAL REQUIREMENTS ; 8,481,279 7,894,293 93% ; 9,381,846 1,150,081 12% : : 9,381,846 100% : -: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In- General Funds 6,798,630 6,798,630 100% : 8,143,712 1,357,285 17% Transfers Out (45,000) (45,000) 100% - Transfers Out-Veh Reserve (75,617) (75,617) 100% (75,559) (12,593) 17% • a s a TOTAL TRANSFERS 6,678,013 6,678,013 100% ; 8,068,153 1,344,692 17% FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals 8,143,712 100% (75,559) 100% • s 8,068,153 100% ; Budget Actuals % Projection % $ Variance 1,500,000 1,528,688 102% : 1,150,000 1,336,572 116% : 1,343,372 117% • (7,467,111) (6,879,666) m (8,455,342) (1,112,045) (8,455,342) • 6,678,013 6,678,013 • 8,068,153 1,344,692 a a 8,068,153 1 a $ 710,902 $ 1,327,036 187% ; $ 762,811 $ 1,569,219 206% 193,372: A 0: $ 956,183 125% ; $193,372: A Final Beginning Fund Balance will be determined after the final close of FY24. Trending to be a bit higher than original projections due to personnel and materials and services savings from FY24. Budget to Actuals Report TRT - Fund 160/170 FY25 YTD August 31, 2024 (unaudited) RESOURCES Room Taxes Interest on Investments Miscellaneous 8 = 1 8 f TOTAL RESOURCES 12,751,790 12,485,782 98% ; 12,168,000 4,128,988 34% ; , 12,168,500 100% ; 500: 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals Projection % $ Variance REQUIREMENTS 12,630,000 121,790 12,372,463 98% 112,678 93% 641 12,100,000 68,000 4,117,108 34% 1 1 11,778 17% 102 11 Budget Actuals OA Budget Actuals 12,100,000 100% 68,000 100% 500 500. Projection % $ Variance COVA 3,378,641 3,312,662 98% = 3,236,105 418,614 13% ; : 3,236,105 100% e Grants & Contributions 3,000,000 3,000,000 100% 0 2,000,000 2,000,000 100% : 2,000,000 100% o Administrative 262,395 260,555 99% ! 265,588 42,752 16% ! 265,588 100% Interfund Charges 213,587 213,587 100% ; 186,611 31,102 17% : 186,611 100% Software 47,600 45,120 95% 0 47,750 40,000 84% ! 47,750 100% TOTAL REQUIREMENTS ; 6,902,223 6,831,925 99% ; 5,736,054 2,532,468 44% ; , 5,736,054 100% A B TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfer Out - RV Park (20,000) (20,000) 100% (20,000) (3,333) 17% ; (20,000) 100% ; Transfer Out - Annual Fair (75,000) (75,000) 100% (75,000) (12,500) 17% ! (75,000) 100% Transfer Out - CDD (100,000) 0% a (100,000) 100% Transfer Out - Health (368,417) (368,417) 100% (276,572) (46,095) 17% ! (276,572) 100% Transfer Out -Justice Court (364,688) (286,744) 79% (380,521) (63,420) 17% ; (380,521) 100% Transfer Out - F&E Reserve (462,119) (453,481) 98% (442,396) (73,733) 17% ! (442,396) 100% e C Transfer Out - General County (723,720) (1,887,599) 261% (921,670) (153,612) 17% (921,670) 100% Reserve Transfer Out - F&E (1,009,023) (988,867) 98% _ (963,000) (160,500) 17% (963,000) 100% Transfer Out - Courthouse Debt (1,900,500) (454,075) 24% (1,501,000) - 0% (1,501,000) 100% 1 Service Transfer Out - Sheriff (3,651,787) (3,651,787) 100% (3,751,787) (625,298) 17% (3,751,787) 100% 1 1 1 1 a TOTAL TRANSFERS : (8,575,254) (8,185,970) 95% : (8,431,946) (1,138,491) 14% ; (8,431,946) 100% ; FUND BALANCE Budget Actuals Budget Actuals Projection % $ Variance Beginning Fund Balance 4,527,362 4,527,362 100% : 2,000,000 1,995,249 100% = 2,000,000 100% Resources over Requirements ' 5,849,567 5,653,857 6,431,946 1,596,521 6,432,446 500 Net Transfers - In (Out) (8,575,254) (8,185,970) (8,431,946) (1,138,491) (8,431,946) 1 I 1 1 I 1 $ 1,801,675 $ 1,995,249 111% ; - $ 2,453,279 999% ; $ 500 999% ; $500: TOTAL FUND BALANCE 0:D A Payments to COVA based on a percent of TRT collections g Includes contributions of $2M to Sunriver Service District c The balance of the 1% F&E TRT is transferred to F&E reserves D Final Beginning Fund Balance will be determined after the final close of FY24 V(ES COG2< Budget to Actuals Report ARPA — Fund 200 FY25 YTD August 31, 2024 (unaudited) RESOURCES Local Assistance & Tribal Consistency State & Local Coronavirus Fiscal Recovery Funds Interest on Investments TOTAL RESOURCES REQUIREMENTS Services to Disproportionately Impacted Communities Infrastructure Administrative Public Health Negative Economic Impacts TOTAL REQUIREMENTS TRANSFERS Transfers Out TOTAL TRANSFERS FUND BALANCE 16.7% Year Complete Fiscal Year 2024 1 Fiscal Year 2025 Budget Actuals Budget Actuals 4,622,145 - 0% 9,516,992 4,128,714 43% 319,460 14,458,597 297,738 93% 4,426,451 31% 4,622,145 - 0% 3,888,833 5,388,278 139% 134,000 8,644,978 61,219 46% 5,449,497 63% Budget Actuals Budget Actuals 6,538,263 2,172,887 33% 766,410 896,225 117% 1,719,694 142,552 8% 560,926 400,898 71% 252,363 150,000 59% 1,956,342 50,066 3% 916,000 (31,438) -3% 711,364 10,465 1% 415,127 57,483 14% 24,000 - 0% Projection % $ Variance 4,622,145 100% 3,888,833 100% 134,000 100% 8,644,978 100% Projection % $ Variance 1,956,342 100% 916,000 100% 711,364 100% 415,127 100% 24,000 100% 9,837,656 3,762,562 38% ; 4,022,833 86,577 2% ; , 4,022,833 100% Budget Actuals % Budget Actuals % Projection % $ Variance (5,022,145) ; (5,022,145) (400,000) 8% ; (4,622,145) (400,000) 8% ; (4,622,145) - 0% (4,622,145) 100% � s - 0% ; (4,622,145) 100% Budget Actuals Budget Actuals % Projection % $ Variance Beginning Fund Balance 401,204 401,204 100% : 665,093 999% Resources over Requirements 4,620,941 663,890 4,622,145 5,362,921 4,622,145 Net Transfers - In (Out) ; (5,022,145) (400,000) (4,622,145) - (4,622,145) TOTAL FUND BALANCE $ 665,093 999% 0: A 0; - $ 6,028,014 999% ; ; $0: A Unearned grant revenue will be deferred at FY24 year-end and recorded as Federal grant revenue in FY25, not Beginning Working Capital Budget to Actuals Report Justice Court - Fund 220 FY25 YTD August 31, 2024 (unaudited) RESOURCES Court Fines & Fees Interest on Investments TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals % Budget Actuals Projection % $ Variance 525,000 528,051 101% a 504,200 97,781 19% 504,200 100% 540 1,917 355% 2,000 423 21% 1 a I ! 2,000 100% I I tl I 9 525,540 529,969 101% 506,200 98,204 19% ; , 506,200 100% Budget Actuals Budget Actuals Projection % $ Variance Personnel Services 652,767 644,229 99% : 622,013 89,927 14% ; : 622,013 100% ; Materials and Services I 175,603 172,484 98% ! 197,784 38,069 19% °. a 197,784 100% ; A I i tl l 8 9 TOTAL REQUIREMENTS : 828,370 816,713 99% : 819,797 127,996 16% ; ; 819,797 100% ; , TRANSFERS Transfers In - TRT TOTAL TRANSFERS Resources over Requirements Net Transfers - In (Out) TOTAL Budget Actuals OA Budget Actuals Projection % $ Variance 364,688 286,744 79% 380,521 63,420 17% 380,521 100% 364,688 286,744 79% ; 380,521 63,420 17% ; , 380,521 100% (302,830) (286,744) i (313,597) (29,792) a c (313,597) 364,688 286,744 I I I 380,521 63,420 , ; 380,521 0' $ 61,858 - 0% ; $ 66,924 $ 33,628 50% ; , $ 66,924 100% ; $0: A One time yearly software maintenance fee paid in July for entire fiscal year J(E5 Budget to Actuals Report Sheriffs Office - Fund 255 FY25 YTD August 31, 2024 (unaudited) RESOURCES 16.7% Year Complete Fiscal Year 2024 1 Fiscal Year 2025 Budget Actuals Budget Actuals Projection % $ Variance LED #1 Property Tax Current 38,006,062 38,089,085 100% 40,066,974 0% ; ; 40,066,974 100% ; LED #2 Property Tax Current 15,189,654 15,221,137 100% 15,958,353 0% ; ! 15,958,353 100% Sheriff's Office Revenues fi 4,583,572 5,898,317 129% 5,907,421 1,577,038 27% : 4 5,907,421 100% r LED #1 Interest 264,000 515,925 195% 400,000 54,024 14% ! 400,000 100% LED #1 Property Tax Prior 330,000 333,126 101% 300,000 156,755 52% ! = 300,000 100% LED #2 Interest fi 65,000 149,987 231%; 150,000 18,437 12% ! 150,000 100%; LED #2 Property Tax Prior 120,000 141,925 118% ; 120,000 63,991 53% 1 120,000 100% ! 1 ! I 9 TOTAL RESOURCES 58,558,288 60,349,502 103% : 62,902,748 1,870,245 3% ; , 62,902,748 100% ; REQUIREMENTS Digital Forensics Rickard Ranch Concealed Handgun Licenses Sheriffs Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Other Law Enforcement Non - Departmental TOTAL REQUIREMENTS TRANSFERS Budget Actuals Budget Actuals 1,221,145 1,286,784 105% ; 1,419,216 334,232 309,436 93% 610,205 624,277 447,501 72% 592,803 5,771,949 5,296,307 92% 5,260,244 1,019,021 1,066,063 105% 1,281,834 4,574,918 4,050,982 89% 4,152,483 4,773,538 4,175,876 87% 4,773,401 16,270,641 14,455,166 89% 15,308,605 855,590 705,173 82% 875,606 23,784,474 20,951,689 88% 24,095,043 600,590 570,292 95% 649,844 808,931 668,053 83% 888,223 2,779,458 2,926,535 105% 2,945,000 1,537,498 1,205,912 78% 1,765,299 634,835 964,552 152% 959,055 50,000 100,000 200% A B i Projection % $ Variance 302,550 21% 1,419,216 100% fi ; c 53,215 9% 610,205 100% fi ; ! 72,053 12% ; ; 592,803 100% I 1 1 821,416 16% e 4 5,260,244 100% 184,266 14%! ! I 1 1,281,834 100% I 1 ; 611,090 15% 4 4,152,483 100% fi fi fi 717,600 15% 4,773,401 100% i ; i 2,459,225 16% 15,308,605 100% i ; 105,172 12% a 875,606 100% i 3,118,334 13% fi e ; 24,095,043 100% . 63,242 10% ; i 649,844 100% i ; 159,725 18% 888,223 100% i ; 426,119 14% e * 2,945,000 100% fi 132,039 7% ! 1 i • 1,765,299 100% 1 I I 52,121 5% I i ; 959,055 100% ; 65,641,097 59,180,322 90% 65,576,861 9,278,167 14% ; , 65,576,861 100% Budget Actuals % Budget Actuals 0/0 Projection % $ Variance Transfer In -TRT 3,651,787 3,651,787 100% ; 3,751,787 625,298 17% ; ; 3,751,787 100%; - ! Transfers Out (6,500) (6,500) 100% e Transfers Out - Debt Service (267,700) (264,358) 99% ; (258,500) - 0% (258,500) 100% - 7 1 : TOTAL TRANSFERS 3,377,587 3,380,929 100% ; 3,493,287 625,298 18% ; 3,493,287 100% FUND BALANCE Budget Actuals Budget Actuals Projection % $ Variance Beginning Fund Balance 11,001,214 11,001,214 100%; 12,379,975 15,557,417 126%; ; 12,379,975 100% : 0; C Resources over Requirements (7,082,809) 1,169,180 . (2,674,113) (7,407,922) ; ; (2,674,113) 0; Net Transfers - In (Out) 3,377,587 3,380,929 3,493,287 625,298 3,493,287 i ! $ 7,295,992 $ 15,551,323 213% ; $ 13,199,149 $ 8,774,793 66% ; ; $ 13,199,149 100% ; $0; TOTAL FUND BALANCE A Current year taxes received primarily in November, February and May B Current year taxes received primarily in November, February and May C Final Beginning Fund Balance will be determined after the final close of FY24 \5 ES c Budget to Actuals Report Health Services - Fund 274 FY25 YTD August 31, 2024 (unaudited) RESOURCES State Grant OHP Capitation State Miscellaneous OHP Fee for Service Local Grants Environmental Health Fees State - Medicaid/Medicare Other Federal Grants Patient Fees Medicaid Vital Records Interest on Investments State - Medicare Liquor Revenue Interfund Contract- Gen Fund State Shared- Family Planning TOTAL RESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay Fiscal Year 2024 Budget Actuals 16.7% Year Complete Fiscal Year 2025 Budget Actuals 23,757,820 16,494,114 5,793,079 4,947,581 1,567,894 1,478,906 1,034,491 1,061,371 1,440,560 1,087,790 431,000 315,000 262,007 209,500 177,574 127,000 158,000 20,537,488 86% 0 27,505,398 17,439,562 106% 17,529,405 5,037,151 87% 7,330,050 5,509,866 111% 4,788,744 2,035,296 130% , 2,845,832 1,483,715 100% 1,637,892 P 1,049,170 101% ! 1,587,117 2,326,036 219% 1,160,102 1,321,402 92% 987,369 833,110 77% 761,626 1,072,603 249% 627,276 336,256 107% 318,000 737,122 281% 317,000 283,441 135% 195,057 188,547 106% ; 177,574 0% . 127,000 75,420 48% 75,000 1,839,116 2,703,067 1,593,815 719,824 53,183 148,307 8,514 135,026 217,516 38,946 108,774 59,656 12,800 7% 15% 22% 15% 0% 3% 9% 1% 0% 18% 35% 12% 34% 31% 0% 0% 17% Projection % $ Variance 25,739,908 17,505,005 9,308,738 4,788,744 2,680,936 1,637,892 1,587,117 529,834 1,038,839 761,626 627,276 318,000 317,000 195,057 177,574 127,000 75,000 94% (1,765,490): 100% (24,400); 127% , 1,978,688; t 100% 94% (164,896)I! 100% , P P 100% t � 46% (630,268)! 105% , 51,470. 100% P 1 100% 100% 100% 1 a a 100% o t 100% ; 100% P i 100% 1 60,343,687 60,266,184 100% ; 67,970,442 7,638,545 11% ; , 67,415,546 99% ; (554,896): Budget Actuals OA Budget Actuals 4,984 52,118,863 19,836,301 347,500 51,415,960 15,392,869 179,801 0% e 99% 78% 52% 58,034,555 23,275,425 1,885,000 7,901,517 14% 1,870,696 8% 0% Projection % $ Variance tt is TOTAL REQUIREMENTS ; 72,307,648 66,988,630 93% ; 83,194,980 9,772,213 12% TRANSFERS Transfers In- General Fund Transfers In- OHP Mental Health Transfers In- Acute Care Service Transfers In - TRT Transfers In - Video Lottery Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 58,563,797 22,565,163 50,000 81,178,960 101% 97% 3% 9 98% ; 2,016,020: (529,242); 710,262; 1,835,000 Budget Actuals Budget Actuals Projection % $ Variance 6,780,140 6,050,314 89% 2,210,573 407,071 18% _ t 368,417 368,417 100% (1,332,674) 8,026,456 (877,923) 66% ; 5,947,879 74% 7,218,715 5,858,016 626,000 276,572 250,000 (1,961,088) 12,268,215 - 0% 621,684 46,095 250,000 (153,628) 764,151 0% 99% 17% 100% 250,000 100% , tP -• 8% (1,939,552) 99% 21,536! 6% ; , 9,925,745 81% ; (2,342,470): Budget Actuals Budget Actuals OA 11,417,516 (11,963,961) t 8,026,456 t 12,519,113 110% : 10,029,605 (6,722,446) 1 (15,224,538) 5,947,879 ; 12,268,215 11,750,668 117% (2,133,668) 764,151 7,218,715 100% 3,498,326 60% a (2,359,690); 621,684 99% (4,316); 276,572 100% Projection % $ Variance 11,818,463 118% : 1,788,858. a t t (13,763,414) , 1,461,124. P ot 9,925,745 :t (2,342,470) $ 7,480,011 $ 11,744,546 157% ; $ 7,073,282 $ 10,381,151 147% ; ; $ 7,980,794 113% ; $907,512: vjcES 0 Budget to Actuals Report Health Services - Admin - Fund 274 FY25 YTD August 31, 2024 (unaudited) RESOURCES OHP Capitation Interest on Investments State Grant Other TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals 0/0 Budget Actuals 435,349 262,007 160,000 9,000 435,349 100% 737,122 281% 148,958 93% ° 167,570 999% 1 866,356 1,488,998 172% ; 474,674 317,000 132,289 36,378 Projection % $ Variance 75,699 16% 108,774 34% 1 1 - 0% 7,014 19% 8 1 960,341 191,488 20% ; Budget Actuals 0/0 Budget Actuals 0/0 Personnel Services 6,769,513 Materials and Services 7,671,421 Capital Outlay 43,750 Administration Allocation ; 1 (12,633,378) TOTAL REQUIREMENTS ; 1,851,306 6,539,032 97% : 7,652,400 7,665,800 100% : 8,806,424 - 0% (12,633,396) 100% s (15,192,039) 1,571,436 85% : 1,266,785 474,674 100% 317,000 100% 132,289 100% 36,612 101% 960,575 100% ; 234 234; Projection % $ Variance 1,027,617 13% : : 7,795,345 102% : (142,945): A 1,366,977 16% 1 8,806,424 100% 1 c 1 1 1 i 1 1 0% (15,192,039) 100% 9 I 1 1 2,394,595 189% ; ; 1,409,730 111% ; (142,945): TRANSFERS Transfers In- OHP Mental Health Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals Budget Actuals 0/0 81,250 (300,174) (218,924) 81,250 100% (315,174) 105% 1; (233,924) 107% ; Projection % $ Variance (377,446) (58,741) 16% a (377,446) 100% (377,446) (58,741) 16% ; , (377,446) 100% ; a Budget Actuals Budget Actuals Projection % $ Variance 3,665,544 3,786,843 103% : 3,419,300 3,470,482 101% (984,950) (82,438) : (306,444) (2,203,107) : a (218,924) (233,924) : (377,446) (58,741) o a $ 2,461,670 $ 3,470,482 141% ; $ 2,735,411 $ 1,208,634 44% ; ; A Personnel projections assume 4% vacancy. B Final Beginning Fund Balance will be determined after the final close of FY24 3,470,345 (449,155) (377,446) 51,045: B (142,711); 1 $ 2,643,745 97% : ($91,666): Budget to Actuals Report Health Services - Behavioral Health - Fund 274 FY25 YTD August 31, 2024 (unaudited) RESOURCES State Grant OHP Capitation State Miscellaneous OHP Fee for Service Local Grants Federal Grants Medicaid Patient Fees State - Medicare Liquor Revenue Interfund Contract- Gen Fund Other TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 17,967,689 16,058,765 4,924,368 4,927,331 1,348,943 1,285,560 431,000 448,500 209,500 177,574 127,000 631,245 14,523,661 16,886,706 4,435,107 5,479,267 1,396,198 1,186,400 1,072,603 634,729 283,441 188,547 688,382 81% 20,858,334 105% 16,694,731 90% 6,861,414 111% 4,764,259 104% 2,457,949 92% 824,623 249% 627,276 142% 575,975 135% 195,057 106% 0 ! 177,574 0% ! 127,000 109% : 6,241 1,764,800 2,599,414 1,588,832 714,609 217,516 109,404 59,656 8% 16% 23% 15% 0% 0% 35% 19% 31% 0% 0% 0% • Projection $ Variance 18,957,661 16,694,731 8,838,991 4,764,259 2,488,205 824,623 627,276 575,975 195,057 177,574 127,000 6,241 91% a (1,900,673): A 100% , 129% a 100% 101% e . 100% 100% s 100% o 100% 100% s 100% 100% 0 1,977,577! B 30,256! C 48,537,475 46,775,041 96% ; 54,170,433 7,054,230 13% ; , 54,277,593 100% ; 107,160; Budget Actuals % Budget Actuals Administration Allocation 9,546,200 Personnel Services 33,370,785 Materials and Services 9,740,566 Capital Outlay 160,250 TOTAL REQUIREMENTS TRANSFERS Transfers In- OHP Mental Health Transfers hi- General Fund Transfers In- Acute Care Service Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 9,546,201 100% 32,911,255 99% o 5,505,659 57% 126,659 79% 11,455,910 37,270,225 11,802,106 1,885,000 Projection % $ Variance - 0% 11,455,910 5,030,493 13% o e 37,858,937 sa 364,752 3% 11,157,789 - 0% 50,000 100% 102% 95% B 3% (588,712): D 644,317, 1,835,000! E 52,817,801 48,089,773 91% ; 62,413,241 5,395,244 9% ; , 60,522,636 97% ; 1,890,605; Budget Actuals % Budget Actuals 1,809,358 2,231,439 (481,000) 3,559,797 5,856 0% 1,501,613 67% (562,749) 117% s 944,720 27% 5,554,712 2,088,273 626,000 (445,000) 7,823,985 621,684 621,684 0% 0% 99% 0 0% e 8% Projection % $ Variance 3,195,022 58% ; (2,359,690): 2,088,273 100% 621,684 99% : (4,316); (445,000) 100% z 5,459,979 70% ; (2,364,006): Budget Actuals % Budget Actuals % 3,989,589 (4,280,326) 3,559,797 4,679,830 117% (1,314,732) 944,720 2,943,669 (8,242,808) 7,823,985 4,315,753 147% ; 1,658,986 ; 621,684 $ 3,269,060 $ 4,309,818 132% Projection % $ Variance 4,449,854 (6,245,043) 5,459,979 151% : 1,506,185; F 1,997,765 (2,364,006); $ 2,524,847 $ 6,596,423 261% ; ; $ 3,664,791 145% ; $1,139,944: A Projections include $401 K one-time funds through HB 5204 for Jail Diversion and $2M budgeted that is now in State Miscellaneous. DCHS is working with OHA to determine amounts of state grant carryover. B $2M originally budgeted to be received in State Grant line for Secure Residential Treatment Facility. c Increase for Choice Model funding (+84K). D Personnel projections assume 6% vacancy. Includes continuation of paid internship program, which began in January 2024 and was not originally budgeted. E Original budget included tenant improvement costs for expansion at a new site in La Pine. At this point, expenditures are not anticipated in FY25. F Final Beginning Fund Balance will be determined after the final close of FY24 v(ES�G�� Budget to Actuals Report Health Services - Public Health - Fund 274 FY25 YTD August 31, 2024 (unaudited) RESOURCES State Grant Environmental Health Fees State - Medicaid/Medicare Other State Miscellaneous Local Grants OHP Capitation Vital Records Patient Fees Federal Grants State Shared- Family Planning OHP Fee for Service TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 5,630,131 1,478,906 1,034,491 421,126 868,711 218,951 315,000 639,290 155,000 158,000 20,250 5,864,869 1,483,715 1,049,170 1,470,085 602,044 639,098 117,506 336,256 198,381 135,003 75,420 30,598 104% 100% 101% 349% 69% 292% 107% 31% 87% 48% 151% 6,514,775 1,637,892 1,587,117 1,117,483 468,636 387,883 360,000 318,000 185,651 162,746 75,000 24,485 74,316 1% 53,183 148,307 1,500 0% 4,983 1% - 0% 27,954 8% 38,946 12% 25,622 14% 0% 12,800 17% 5,215 21% 3% 9% 10,939,856 12,002,144 110% ; 12,839,668 392,827 3% Projection % $ Variance 6,649,958 1,637,892 1,587,117 486,981 469,747 192,731 335,600 318,000 185,651 214,216 75,000 24,485 12,177,378 102% a 100% 100% 44% ! 100% 1 50% I 93% 100% 100% I 132% 100% 100% e 95% 135,183: A (630,502)! B 1,111! a (195,152); C a (24,400)! 51,470: (662,290): Budget Actuals Budget Actuals Administration Allocation 3,092,162 3,087,195 100% : 3,736,129 a Personnel Services 11,978,565 11,965,674 100% ! 13,111,930 Materials and Services 2,424,314 2,221,410 92% ! 2,666,896 Capital Outlay 143,500 53,142 37% TOTAL REQUIREMENTS ; 17,638,541 17,327,421 98% ; 19,514,955 TRANSFERS Transfers In- General Fund Transfers In- OHP Mental Health Transfers In - TRT Transfers In - Video Lottery Transfers Out TOTAL TRANSFERS FUND BALANCE Projection % $ Variance 0% 1,843,407 14% 138,968 5% I E 3,736,129 100% o 12,909,515 98% I 2,600,951 98% 202,415! D 65,945! 1,982,375 10% ; , 19,246,595 99% ; 268,360: Budget Actuals OA Budget Actuals 4,548,701 319,965 368,417 (551,500) 4,685,583 4,548,701 100% 319,965 100% 368,417 100% ! _ I 0% 5,237,083 112% 5,130,442 303,304 276,572 250,000 (1,138,642) 4,821,676 Projection % $ Variance - 0% 0% 46,095 17% ! e 250,000 100% l (94,887) 201,209 4% a I 5,130,442 303,304 276,572 250,000 (1,117,106) 4,843,212 100% 100% ! 100% 100% I 98% ! 100% 21,536! E 21,536: Budget Actuals Budget Actuals Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) 1 3,762,383 (6,698,685) 4,685,583 4,052,440 (5,325,277) 5,237,083 108% : 3,666,636 3,964,433 108% I (6,675,287) (1,589,547) 4,821,676 201,209 TOTAL FUND BALANCE ; $ 1,749,281 $ 3,964,246 227% ; $ 1,813,025 $ 2,576,094 142% Projection $ Variance 3,898,264 (7,069,217) 4,843,212 106% o 231,628: F (393,930); 21,536; I $ 1,672,259 92% ; ($140,766); A DCHS is working with OHA to determine amounts of state grant carryover. B Projection less than budget due to Opioid Settlement payments being directly received within Fund 001 as of July (392K originally budgeted) and state funding for Family Connects Oregon coming through state grant (additional 238K). c Projection less than budget due to COHC funding was one-time grant supporting Perinatal Care Continuum (147K). D Personnel projection assumes an average of 2% vacancy. E Opioid Settlement Funds transferring from Health Services to Fund 001 F Final Beginning Fund Balance will be determined after the final close of FY24 J'(ES Budget to Actuals Report Community Development - Fund 295 FY25 YTD August 31, 2024 (unaudited) RESOURCES Admin - Operations Code Compliance Building Safety Electrical Onsite Wastewater Current Planning Long Range Planning 16.7% Year Complete Fiscal Year 2024 1 Fiscal Year 2025 Budget Actuals Budget Actuals OA Projection % $ Variance 157,300 148,681 95% a 144,238 23,378 16% : 144,238 100% ! I 1,124,181 840,865 75% 1,003,933 191,421 19% 1,003,933 100% P 3,991,388 3,372,838 85% 3,414,568 617,878 18% 3,414,568 100% ! ! ! 902,175 796,598 88% 918,502 154,362 17% a 918,502 100% 1 ! 1 923,880 909,862 98% 1,028,065 127,939 12% 1,028,065 100% I I P 2,304,562 1,708,739 74% 0 1,916,960 347,737 18% 1,916,960 100% P 1,057,354 746,065 71% 974,972 228,957 23% 974,972 100% ! TOTAL RESOURCES 10,460,840 8,523,648 81% , 9,401,238 1,691,672 18% ; 9,401,238 100% ; REQUIREMENTS Admin - Operations Code Compliance Building Safety Electrical Onsite Wastewater Current Planning Long Range Planning TOTAL REQUIREMENTS TRANSFERS Transfers In - CDD Operating Fund Transfers In - TRT Transfers in - General Fund Transfers In - CDD Building Reserve Transfers In - CDD Electrical Reserve Transfers Out Transfers Out - CDD Reserve TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals Budget Actuals Projection % $ Variance 3,241,288 2,955,422 91% 3,552,093 514,503 14% : : 3,572,366 101% 1 (20,273); A 743,931 655,434 88% 801,574 96,227 12% 805,976 101% : (4,402); A 2,088,542 1,863,677 89% 2,133,076 287,554 13% 2,139,780 100% (6,704); A 583,718 560,356 96% 612,818 87,641 14% 647,791 106% ! (34,973); A 865,670 732,454 85% 679,752 89,967 13% 692,848 102% : (13,096) 1,857,735 1,416,212 76% 1,410,470 179,251 13% 1,435,680 102% a (25,210) 888,677 714,855 80% ! 757,012 109,832 15% ! 771,090 102% a (14,078); 7 S P ! 9 10,269,561 8,898,411 87% : 9,946,795 1,364,976 14% ; , 10,065,531 101% : (118,736): Budget Actuals Budget Actuals 510,105 47,445 9% 100,000 48,181 48% 86,721 50,027 58% (107,544) (107,544) 100% (122,752) (233,698) 190% 131,502 - 0% 100,000 - 0% 100,000 - 0% 68,628 - 0% 61,412 - 0% 466,530 (195,589) -42% ; 461,542 Projection % $ Variance 131,502 100% 100,000 100% 100,000 100% 281,688 410% 118,925 194% 213,060 B 57,513 B - 0% ; 732,115 159% ; 270,573: Budget Actuals % Budget Actuals % Projection % $ Variance 1,317,921 1,322,717 100% : 1,000,000 752,366 75% 753,019 75% : (246,981); C 191,279 (374,763) (545,557) 326,696 (664,293) ; (118,736); 466,530 (195,589) 461,542 - 732,115 a 270,573; $ 1,975,730 $ 752,366 38% ; $ 915,985 $ 1,079,062 118% ; ; $ 820,841 90% ; ($95,144): A Projections reflect unfilled positions and the addition of one new FTE. g Transfer from reserves for one new FTE c Final Beginning Fund Balance will be determined after the final close of FY24 Budget to Actuals Report Road - Fund 325 FY25 YTD August 31, 2024 (unaudited) RESOURCES Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Cities-Bend/Red/Sis/La Pine Sale of Equip & Material Interest on Investments Federal Reimbursements Miscellaneous Mineral Lease Royalties Assessment Payments (P&I) TOTAL RESOURCES 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 20,648,483 2,240,000 1,450,015 763,171 614,500 138,031 689,703 73,808 50,000 6,000 21,099,991 2,394,054 1,574,821 961,664 370,308 195,226 342,290 48,692 131,078 11,471 102% 107% 109% 126% 60% 141% 50% 66% 262% 191% 21,484,773 2,741,447 1,368,191 988,063 486,300 158,000 137,000 61,132 50,000 5,000 3,642,254 2,401,480 77,667 7,081 49,549 9,214 707 320 17% 88% 6% 0% 1% 31% 0% 15% 1% 6% 26,673,711 27,129,596 102% ; 27,479,906 6,188,273 23% Projection % $ Variance 21,484,773 2,401,480 1,368,191 988,063 486,300 158,000 137,000 61,132 50,000 5,000 100% o 88% I 100% 100% 100% ' 100% , 100% 100% 100% 100% (339,967), 27,139,939 99% ; (339,967): REQUIREMENTS Budget Actuals Budget Actuals Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS ; 8,406,468 8,600,033 118,260 8,507,587 101 7,244,549 84% i 53,591 45% Projection % $ Variance 9,556,843 1,280,547 13% 9,556,843 100% 9,992,969 2,187,536 22% I 9,992,969 100% 17,124,761 15,805,727 92% ; 19,549,812 3,468,084 18% ; , 19,549,812 100% TRANSFERS Budget Transfers Out TOTAL TRANSFERS Actuals °AO Budget Actuals (12,700,000) (12,700,000) 100% (10,720,695) (12,700,000) (12,700,000) 100% : (10,720,695) Projection % $ Variance - 0% ; i 1 _ (10,720,695) 100% - 0% ; ; (10,720,695) 100% FUND BALANCE Budget Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals Budget Actuals °A) Projection % $ Variance 5,521,251 9,548,950 (12,700,000) 7,351,679 133% : 5,223,706 11,323,869 7,930,094 (12,700,000) , (10,720,695) 5,975,548 114% 2,720,190 $ 2,370,201 6,227,344 119% : 1,003,638: A 7,590,127 ; (339,967) c (10,720,695) $ 5,975,548 252% ; $ 2,433,105 $ 8,695,738 357% ; ; $ 3,096,776 127% ; $663,671: A Final Beginning Fund Balance will be determined after the final dose of FY24 ;�‘31ESG2 Budget to Actuals Report Adult P&P - Fund 355 FY25 YTD August 31, 2024 (unaudited) RESOURCES DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Interest on Investments Interfund- Sheriff Other Inter -fund Services State Miscellaneous Miscellaneous Gen Fund/Crime Prevention Oregon BOPPPS Electronic Monitoring Fee 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 4,116,464 943,172 256,815 75,230 50,000 22,607 500 50,000 20,318 500 4,143,196 1,103,019 259,307 87,583 50,000 116,078 1,062 50,000 7,686 258 513% 212% 100% 38% 52% 4,693,331 1,167,810 259,307 73,000 60,000 50,000 19,709 500 1,179,451 93,629 259,307 19,299 10,000 4,384 25% 8% 100% 26% 17% 0% 0% 877% 0 TOTAL RESOURCES 5,535,606 5,818,189 105% Projection % $ Variance 4,693,331 1,167,810 259,307 73,000 60,000 50,000 19,709 4,884 100% 100% 100% 100% s 100% 0 100% 100% 977% 4,384 A 6,323,657 1,566,070 25% : 6,328,041 100% ; 4,384: REQUIREMENTS Budget Actuals Budget Actuals Personnel Services Materials and Services TOTAL REQUIREMENTS 5,757,511 1,818,521 5,239,314 91% 1,788,936 98% Projection % $ Variance 6,387,456 767,975 12% : a 6,387,456 100% 1,984,229 223,390 11% 1,984,229 100% 7,576,032 7,028,249 93% 8,371,685 991,365 12% : : 8,371,685 100% TRANSFERS Budget Transfers In- General Funds Transfers In- Health Services Transfer to Vehicle Maint TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals Budget Actuals 536,369 50,000 (75,419) 510,950 601,369 112% 0% (75,419) 100% 525,950 103% Projection % $ Variance 703,369 117,228 17% 0a (76,405) 626,964 (12,734) 17% o 9 i 104,494 17% ; Budget Actuals Budget Actuals 3,000,000 (2,040,426) 510,950 3,010,934 100% (1,210,060) 525,950 703,369 100% (76,405) 100% 626,964 100% Projection % $ Variance 2,500,000 2,326,824 93% (2,048,028) 574,704 ; o 626,964 104,494 $ 1,470,524 $ 2,326,824 158% 2,549,705 (2,043,644) 626,964 102% 49,705: B 4,384; i $ 1,078,936 $ 3,006,022 279% ; ; $ 1,133,025 105% : $54,089: A Reimbursement for hosting event for Oregon Association of Community Corrections Directors. B Final Beginning Fund Balance will be determined after the final close of FY24. Trending to be a bit higher than original projections due to personnel savings from FY24. �v' C ES Budget to Actuals Report Road CIP - Fund 465 FY25 YTD August 31, 2024 (unaudited) RESOURCES Revenue Not Assigned Interest on Investments State Miscellaneous Miscellaneous TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals % 475,310 1,704,116 580,958 122% 2,342,101 137% 204,504 881,339 476,000 Projection % $ Variance - 0% is 91,698 19% f 8 1 2,179,426 3,127,563 144% ; 1,357,339 881,339 100% 476,000 100% B eel e 91,698 7% ; , 1,357,339 100% Budget Actuals % Budget Actuals Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 132,770 24,009,399 24,142,169 132,770 100% 22,991,686 96% 23,124,456 96% 134,492 16,189,012 16,323,504 Projection % $ Variance 22,415 17% : 134,492 100% e 417,766 3% 16,189,012 100% 1 1 440,181 3% ; , 16,323,504 100% Budget Actuals OA Budget Actuals 12,500,000 12,500,000 100% 0 10,631,333 12,500,000 12,500,000 100% ; 10,631,333 Projection % $ Variance - 0% 10,631,333 100% f f f - 0% ; , 10,631,333 100% Budget Actuals Budget Actuals Projection % $ Variance 19,012,380 23,347,907 123% : 15,534,050 15,851,014 102% : : 15,851,014 102% (21,962,743) (19,996,893) a (14,966,165) (348,483) ' c (14,966,165) 12,500,000 12,500,000 10,631,333 = , 10,631,333 { 1 f 1 $ 9,549,637 $ 15,851,014 166% ; $ 11,199,218 $ 15,502,531 138% ; ; $ 11,516,182 316,964: A 0; 103% ; $316,964: A Final Beginning Fund Balance will be determined after the final close of FY24 Budget to Actuals Report Road CIP (Fund 465) - Capital Outlay Summary by Project FY25 YTD August 31, 2024 Terrebonne Refinement Plan Hunnel Rd: Loco Rd to Tumalo Rd Transportation System Plan Update Gribbling Rd Bridge Smith Rock Way Bridge Replace Deschutes Mkt Rd/Hamehook Round Powell Butte Hwy/Butler Market RB Wilcox Ave Bridge #2171-03 Replacement Paving Tumalo Rd/Deschutes Mkt Rd Paving of Rosland Rd: US 20 to Draf Hamehook Rd Bridge #16181 Rehabilitation NW Lower Bridge Way: 43rd St to Holmes Rd Northwest Way: NW Coyner Ave to NW Altmeter Wy Slurry Seal 2023 Terrebonne Wastewater System Phase 1 Tumalo Reservoir Rd: OB Riley to Sisemore Rd Local Road Pavement Preservation US20: Locust St Paving Butler Market - Hamehook to Powell Butte Old Bend Rdm Hwy - US 20 to Tumalo Paving Of Horse Butte Rd Paving Of Obr Hwy: Tumalo To Helmho Paving Of Spring River Rd: S Centur Slurry Seal 2024 La Pine Uic Stormwater Improvements S Century Dr / Spring River Rd Roun Radar Speed Sign Replacements Burgess Rd/Day Rd Traffic Signal Powell Butte Hwy: McGrath Rd to US20 Slurry Seal 2025 ODOT ARTS Program - Driver Speed Feedback Signs Lazy River Dr Mailbox Improvements Asphalt Leveling 2024 FY 23 Guardrail Improvements Signage improvements Sidewalk Ramp Improvements TOTAL CAPITAL OUTLAY 16.67% Year Completed Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals Projection $ Variance 6,639,405 6,639,405 2,693,318 2,544,568 94% 20,450 20,450 100% 555,000 542,198 98% 1,020,900 991,531 97% 1,157, 696 1,157, 696 100% 1,950,000 1,551,099 80% 1,095,760 312,454 29% 1,095,760 100% - 160,000 0% 160,000 100% - 520,000 0% 520,000 100% 386,480 386,480 100% 380,000 367,224 97% 1,930,500 41,900 2% 1,930,500 100% 159,140 105,726 66% 1,650,000 0% 1,650,000 100% 85,000 0% 85,000 100% 357,325 357,325 100% 1,000,000 1,000,000 100% 180,000 197,240 110% 2,417,752 12,323 1% 2,417,752 100% 1,000,000 1,000,000 100% 1,454,940 1,454,940 1,272,506 1,272,506 630,000 0% 2,600,000 2,303,234 2,520,000 0% 901,332 849,783 240,000 219,129 240,000 0% 10,000 244 1,650,000 26,928 2% 30,907 30,907 50,000 2,290,000 350,000 24,161 150,000 200,000 24,161 125,839 100,000 630,000 100% 2,520,000 100% 240,000 100% 1,650,000 100% 50,000 100% 2,290,000 100% 350,000 100% 24,161 100% 150,000 100% 200,000 100% 125,839 100% 100,000 100% $ 24,009,399 $ 22,991,686 96% $ 16,189,012 417,766 3% $ 16,189,012 100% „Es� Budget to Actuals Report Solid Waste - Fund 610 FY25 YTD August 31, 2024 (unaudited) RESOURCES 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals Franchise Disposal Fees 8,000,000 8,858,989 111% : 9,940,000 1,656,724 17% Commercial Disp. Fee 3,310,000 3,984,563 120% ; 4,450,000 868,362 20% Private Disposal Fees 3,450,000 3,236,947 94% = 3,420,000 723,587 21% Special Waste 30,000 103,947 346% a 645,000 34,440 5% Franchise 5% Fees 565,000 646,761 114% ; 635,000 95,424 15% Yard Debris 400,000 456,528 114% : 440,000 95,954 22% Miscellaneous 173,000 290,694 168% : 170,000 37,102 22% Interest on Investments 60,410 147,126 244% : 62,000 30,590 49% Recyclables 7,000 7,669 110% 0 7,000 1,776 25% Leases 1 1 100% : 1 - 0% Projection % $ Variance 9,940,000 100% o 4,450,000 100% 3,420,000 100% 645,000 100% 635,000 100% 440,000 100% 170,000 100% 62,000 100% 7,000 100% 1 100% _,IA A A B TOTAL RESOURCES 15,995,411 17,733,226 111% ; 19,769,001 3,543,959 18% ; , 19,769,001 100% ; REQUIREMENTS Personnel Services Materials and Services Capital Outlay Debt Service TOTAL REQUIREMENTS TRANSFERS Transfers In - SW Capital & Equipment Reserve Transfers Out - SW Capital & Equipment Reserve TOTAL TRANSFERS FUND BALANCE Budget Actuals Budget Actuals 4,108,983 3,967,708 97% : 5,739,145 696,810 12% 7,683,911 7,288,730 95% ; 8,994,999 815,446 9% 309,000 246,763 80% I ; 282,000 - 0% 2,302,640 2,302,520 100% : 2,305,600 - 0% Projection % $ Variance ei I 14,404,534 13,805,721 96% ; 17,321,744 1,512,256 9% 5,739,145 100% 8,994,999 100% 282,000 100% 2,305,600 100% 17,321,744 100% Budget Actuals OA Budget Actuals 910,000 - 0% (2,613,962) (2,613,962) 100% (4,564,141) (2,357) 0% (1,703,962) (2,613,962) 153% (4,564,141) (2,357) 0% Projection % $ Variance (4,564,141) 100% (4,564,141) 100% Budget Actuals % Budget Actuals Projection % $ Variance Beginning Fund Balance 2,416,385 2,743,514 114% : 3,941,745 4,057,056 103% 0 4,430,505 112% a 488,760: C Resources over Requirements 1,590,877 3,927,504 2,447,257 2,031,703 2,447,257 0; Net Transfers - in (Out) (1,703,962) (2,613,962) (4,564,141) (2,357) ` (4,564,141) TOTAL FUND BALANCE $ 2,303,300 $ 4,057,056 176% ; $ 1,824,861 $ 6,086,402 334% ; $ 2,313,621 127% ; $488,760: A Total disposal fee projections reflect management's best estimate of revenues to be collected; disposal tons are typically higher in the summer with reductions in winter. g Annual fees due April 15, 2025; received monthly installment from Republic c Final Beginning Fund Balance will be determined after the final close of FY24 Budget to Actuals Report Fair & Expo - Fund 615 FY25 YTD August 31, 2024 (unaudited) RESOURCES Food & Beverage Events Revenue Rights & Signage Horse Stall Rental Storage Camping Fee Interest on Investments Miscellaneous TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 991,000 1,050,000 105,000 100,000 50,000 22,500 22,000 3,000 1,566,284 158% 979,919 93% 92,416 88% 74,925 75% 51,099 102% I • 33,694 150% • 24,619 112% 0 • 7,001 233% • 2,343,500 2,829,957 121% Projection % $ Variance 1,535,000 24,315 2% • ® 1,419,769 92% o (115,231); 1,390,000 139,744 10% = 767,068 55% ; (622,932); 110,000 26,400 24% ! 102,400 93% • (7,600) 67,500 - 0% _ 60,000 89% ; (7,500) I 1 0 1 45,000 - 0% • • 44,800 100% • (200)• 37,500 - 0% . 45,500 121% 8,000 0 I 1 I 16,000 3,789 24% • 16,000 100% • -• 5,000 630 13% ! I 4,790 96% o (210)! 3,206,000 194,879 6% ; : 2,460,327 77% ; (745,673): Budget Actuals Budget Actuals Personnel Services Personnel Services F&B Materials and Services Materials and Services - F&B Debt Service TOTAL REQUIREMENTS ; TRANSFERS Transfers In - Room Tax Transfers In - County Fair Transfers In - Park Fund Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 1,478,441 148,510 1,492,986 514,200 100,190 1,499,682 101% ; 80,916 54% 1,331,367 89% 854,989 166% 100,139 100% • 1,851,584 187,439 1,917,689 781,750 99,700 3,734,327 3,867,093 104% 237,897 11,521 6% 151,156 34,543 4% • • - 0% e I 0 1 Projection % $ Variance 4,838,162 435,117 13% 8% • I 1 1,851,584 100% 187,439 100% 1,911,743 100% 745,224 95% 99,700 100% 5,946! 36,526 1 4,795,690 99% ; 42,472; Budget Actuals Budget Actuals 1,009,023 30,000 (163,342) 875,681 988,867 98% _ 1 30,000 100% • (10,777) 7% 1,008,090 115% 963,000 196,900 30,000 (10,777) 1,179,123 Projection % $ Variance 160,500 17% 32,817 17% 1• 5,000 17% (1,796) 17% I • 7 t 196,521 17% : • 1,179,123 100% 963,000 100% • 196,900 100% E 30,000 100% (10,777) 100% Budget Actuals Budget Actuals 547,763 (1,390,827) 875,681 547,764 100% (1,037,136) , 1,008,090 • , 577,865 (1,632,162) 1,179,123 Projection % $ Variance 518,718 90% • • I 518,718 90% : (59,147): A 1 I (240,238) (2,335,363) I (703,201)1 196,521 • • 1,179,123 $ 32,617 $ 518,718 999% ; $ 124,826 $ 475,001 381% ; ; ($ 637,522) -511%; ($762,348); A Final Beginning Fund Balance will be determined after the final close of FY24 Budget to Actuals Report Annual County Fair - Fund 616 FY25 YTD August 31, 2024 (unaudited) RESOURCES Concessions and Catering Gate Receipts Carnival Commercial Exhibitors Fair Sponsorship State Grant Rodeo Sponsorship Interest on Investments RN Camping/Horse Stall Rental Merchandise Sales Livestock Entry Fees Miscellaneous TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 1 Fiscal Year 2025 Budget Actuals Budget Actuals 790,000 834,968 106% 775,000 1,046,188 135% 430,000 245,809 57% 118,200 114,091 97% 92,500 69,967 76% 53,167 53,167 100% 30,000 35,452 118% 13,500 25,831 191% 17,250 31,255 181% 2,500 1,899 76% 2,000 1,940 97% 39 Projection % $ Variance 797,500 827,949 104% = e 780,000 916,911 118% I o 430,000 449,198 104% 1 115,000 137,741 120% ! 99,000 99,960 101% 1 I I 53,167 635 1% 30,000 44,810 149% I e 23,000 4,513 20% 18,500 35,982 194% I 2,500 1,608 64% 1 2,000 3,139 157% 1 I I 2,324,117 2,460,606 106% ; 2,350,667 2,522,444 107% 1,314,795 165% : 517,295: 1 I 916,912 118% 1 ® 136,912. 1 450,559 105% I = 20,559! 137,741 120%; 22,741 1 141,020 142% . 42,020: 53,167 100% I o 44,811 149% i 14,811 I 1 23,000 100% e 35,982 194% I . 17,482: 2,500 100% 1 1 1 3,139 157%; ; 1,139! a 3,123,625 133% ; 772,958; Budget Actuals Budget Actuals Projection % $ Variance Personnel Services 226,531 189,056 83% : 229,798 35,424 15% : : 229,798 100% Materials and Services 2,356,325 2,249,042 95% : 2,442,103 2,025,571 83% : : 2,453,339 100% : (11,236)! I a I I a a TOTAL REQUIREMENTS : 2,582,856 2,438,099 94% : 2,671,901 2,060,995 77% : : 2,683,137 100% : (11,236); TRANSFERS Budget Actuals Ok Budget Actuals Projection % $ Variance Transfer In -TRT 1% 75,000 75,000 100% : 75,000 12,500 17% : : 75,000 100% o Transfers Out I I ; (109,503) (109,503) 100% - - Transfer Out - Fair & Expo - (196,900) (32,817) 17% : : (196,900) 100% a I I I TOTAL TRANSFERS (34,503) (34,503) 100% : (121,900) (20,317) 17% : : (121,900) 100% ; FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals Projection % $ Variance 521,447 521,447 100% : 600,000 509,451 85% : : 519,959 87% : (80,041): A (258,739) 22,507 a (321,234) 461,450 ! a 440,489 a 761,723: I ! 1 1 I (34,503) (34,503) (121,900) (20,317) (121,900) r $ 228,205 $ 509,451 223% ; $ 156,866 $ 950,584 606% ; ; $ 838,548 535% ; $681,682: A Final Beginning Fund Balance will be determined after the final close of FY24 Budget to Actuals Report Annual County Fair - Fund 616 CY24 YTD August 31, 2024 (unaudited) RESOURCES Gate Receipts Carnival Commercial Exhibitors Livestock Entry Fees RN Camping/Horse Stall Rental Merchandise Sales Concessions and Catering Fair Sponsorship TOTAL FAIR REVENUES OTHER RESOURCES State Grant Interest Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Materials & Services TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT 1 Transfer Out - F&E Reserve Transfer Out - Fair & Expo TOTAL TRANSFERS Net Fair Beginning Fund Balance on Jan 1 Ending Balance Fair 2024 Actuals to 2024 Fair 2023 Date Projection $ 1,042,896 245,809 436,160 1,940 31,449 1,899 512,899 117,183 920,203 450,558 459,657 3,139 35,788 1,608 506,033 122,952 $ 2,390,235 $ 2,499,936 53,167 19,504 114 635 $ 920,203 450,558 452,741 3,139 35,788 1,608 988,533 158,300 $ 3,010,869 53,802 17,974 24,662 $ 2,463,020 $ 2,518,546 $ 3,089,333 175,531 140,350 207,138 2,124,162 sz 2,250,832 2,537,933 $ 2,299,693 _ $ 2,391,181 $ 2,745,071 75,000 (170,608) $ (95,608) $ 67,719 50,000 (54,753) (32,817) 75,000 (54,753) (114,857) (37,570) $ (94,610) 89,795 $ 952,421 $ 1,020,140 $ 249,652 $ 1,020,140 $ 1,020,140 $ 1,109,935 $ 1,269,792 Budget to Actuals Report Fair & Expo Capital Reserve - Fund 617 FY25 YTD August 31, 2024 (unaudited) RESOURCES Interest on Investments Miscellaneous TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals % Budget Actuals 64,800 94,239 145% 130,809 88,000 Projection % $ Variance 19,296 22% : 88,000 100% s a 94,112 a94,112 94,112: 64,800 225,047 347% : 88,000 113,408 129% ; ; 182,112 207% : 94,112: Budget Actuals % Budget Actuals % Projection % $ Variance Materials and Services 343,555 274,247 80% a 475,000 13,174 3% : e 475,000 100% e Capital Outlay 746,445 191,682 26% . 785,000 7,063 1% : e 785,000 100% a as TOTAL REQUIREMENTS : 1,090,000 465,928 43% : 1,260,000 20,237 2% : : 1,260,000 100% ; TRANSFERS A a Budget Actuals % Budget Actuals Transfers In -TRT 1% 462,119 453,481 98% : 442,396 Transfers In - Fund 165 100,000 100,000 100% 150,000 Transfers In - Fair & Expo 152,565 - 0% Transfers In -Annual County Fair. 109,503 109,503 100% TOTAL TRANSFERS 824,187 662,984 80% ; 592,396 FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Projection % $ Variance 73,733 17% 442,396 100% a, a 150,000 100% _ 150,000 100% at a at a 223,733 38% 592,396 100% ; Budget Actuals % Budget Actuals % Projection % $ Variance 2,592,838 2,757,229 106% : 3,136,000 3,179,332 101% : : 3,179,332 101% 0 43,332: B (1,025,200) (240,881) (1,172,000) 93,171 (1,077,888) 94,112; 824,187 662,984 592,396 223,733 592,396 , s as a a $ 2,391,825 $ 3,179,332 133% : $ 2,556,396 $ 3,496,235 137% ; ; $ 2,693,840 105% ; $137,444: A Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction g Final Beginning Fund Balance wit be determined after the final close of FY24 �v(ES cpG�� Budget to Actuals Report RV Park - Fund 618 FY25 YTD August 31, 2024 (unaudited) RESOURCES RV Park Fees < 31 Days RV Park Fees > 30 Days Interest on Investments Cancellation Fees Washer / Dryer Miscellaneous Vending Machines TOTAL RESOURCES REQUIREMENTS Personnel Services Materials and Services Debt Service TOTAL REQUIREMENTS TRANSFERS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals Projection $ Variance 500,000 479,680 96% 0 450,000 81,253 18% : : 475,753 106% : 25,753: 12,500 21,682 173% ; 15,000 - 0% . 15,000 100% ; 2,300 8,447 367% : 8,000 1,956 24% a e 8,623 108% ° 623 7,000 13,820 197% 0 7,000 10,687 153% °, 16,517 236% a 9,5171 5,000 5,575 112% a 5,000 2,591 52% 0 6,101 122% : 1,101 2,500 4,335 173% : 2,500 390 16% e o 2,660 106% . 160 1,500 1,352 90% : 1,500 558 37% 0 1,918 128% = 418; 0 1 1 1 0 530,800 534,892 101% ; 489,000 97,435 20% ; : 526,572 108% ; 37,572: Budget Actuals % Budget Actuals OA Projection % $ Variance 91,328 92,389 101% : 159,210 21,646 14% ; : 159,210 100% 303,173 214,793 71% 344,054 28,255 8% 339,231 99% 4,823 222,630 222,596 100% 223,600 - 0% 223,600 100% a 9 ! 1 1 617,131 529,777 86% ; 726,864 49,901 7% , , 722,041 99% ; 4,823: Budget Actuals % Budget Actuals Projection % $ Variance Transfers In - Park Fund 160,000 160,000 100% : 160,000 26,667 17% : : 160,000 100% Transfers In - TRT Fund 20,000 20,000 100% 1 20,000 3,333 17% ° 1 20,000 100% Transfer Out - RV Reserve (51,564) (51,564) 100% (122,142) (20,357) 17% ! ! (122,142) 100% : 1 1 TOTAL TRANSFERS 128,436 128,436 100% ; 57,858 9,643 17% ; , 57,858 100% e 9 FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 93,115 166,640 179% : 248,000 300,190121%: 30 0 121% 521a : A 8,00 / : 0,19 : 0 Resources over Requirements (86,331) 5,114 a (237,864) 47,534 a (195,469) 42,395; Net Transfers - In (Out) 128,436 128,436 57,858 9,643 57,858 1 1 f 1 TOTAL FUND BALANCE $ 135,220 $ 300,190 222% ; $ 67,994 $ 357,367 526% ; ; $ 162,579 239% ; $94,585: A Final Beginning Fund Balance will be determined after the final close of FY24 RV Park Reserve - Fund 619 FY25 YTD August 31, 2024 (unaudited) Budget to Actuals Report RESOURCES Interest on Investments 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 34,300 45,518 133% 45,000 8,782 20% s Projection $ Variance 45,000 100% TOTAL RESOURCES 34,300 45,518 133% ; 45,000 8,782 20% , 45,000 100% REQUIREMENTS Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Budget Actuals OA Budget Actuals % Projection % $ Variance 100,000 18,610 19% ; 100,000 - 0% a : 100,000 100% 74,000 26,642 36% 70,000 - 0% a 70,000 100% ( I I a 174,000 45,252 26% 170,000 - 0% ; , 170,000 100% -aa A Budget Actuals % Budget Actuals % Projection % $ Variance Transfer In - RV Park Ops 51,564 TOTAL TRANSFERS 51,564 FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 51,564 100% : 122,142 51,564 100% ; 122,142 20,357 17% : 122,142 100% a a t a + 20,357 17% ; , 122,142 100% Budget Actuals % Budget Actuals % Projection % $ Variance 1,372,453 1,469,559 107%: 1,513,413 1,521,389 101% : : 1,521,389 101% : 7,976: B (139,700) 266 (125,000) 8,782 (125,000) 0 1 1 1 1 1 51,564 51,564 122,142 20,357 122,142 1 1 9 1 I $ 1,284,317 $ 1,521,389 118% ; $ 1,510,555 $ 1,550,528 103% ; $ 1,518,531 101% ; $7,976: A Capital Outlay appropriations are a placeholder g Final Beginning Fund Balance will be determined after the final close of FY24 Budget to Actuals Report Risk Management - Fund 670 FY25 YTD August 31, 2024 (unaudited) RESOURCES Workers' Compensation General Liability Property Damage Unemployment Interest on Investments Vehicle Skid Car Training Claims Reimbursement Process Fee- Events/ Parades Miscellaneous TOTAL RESOURCES 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals OA Budget Actuals 1,111,585 935,832 418,028 439,989 200,000 226,710 10,000 369,959 2,000 200 1,158,078 935,832 418,028 348,407 274,605 226,710 45,839 399,903 1,595 2,700 104% 100% 100% 79% 137% 100% 458% 108% 80% 999% 1,116,950 943,414 419,983 362,214 254,000 250,030 30,000 20,000 2,000 200 195,195 157,236 69,997 196,649 45,097 41,672 4,166 165 17% 17% 17% 54% 18% 17% 14% 0% 8% 0% Projection % $ Variance I I 3,714,303 1,116,950 1,040,000 419,983 362,214 254,000 250,030 30,000 20,000 2,000 200 100% 110% ' 100% E 100% ' 100% 100% 100% 100% 100% 100% 96,586; A 0 -'I B 3,811,697 103% : 3,398,791 710,177 21% 3,495,377 103% ; 96,586: REQUIREMENTS Budget Actuals Budget Actuals Workers' Compensation 1,880,000 General Liability 1,200,000 Insurance Administration 714,197 Vehicle 400,000 Property Damage 300,250 Unemployment 250,000 Projection $ Variance 1,933,625 103% : 2,000,000 743,205 37% : ; 2,200,000 110% : (200,000)i 994,706 83% 1,500,000 182,797 12% . . 1,500,000 100% 672,304 94% 799,487 115,577 14% : 799,487 100% 299,851 75% 700,000 23,760 3% . 600,000 86% 474,866 158% 400,255 331,002 83% : 400,255 100% a -' 127,637 51% 200,000 - 0% : I 180,000 90% 0 20,000 TOTAL REQUIREMENTS : 4,744,447 100,000; I 4,502,990 95% ; 5,599,742 1,396,341 25% ; , 5,679,742 101% ; (80,000): TRANSFERS Budget Transfers Out - IT Transfers Out - IT Reserve Transfers Out - Claims Reimbursement Transfers Out - Vehicle Replacement TOTAL TRANSFERS Actuals Budget Actuals (32,000) (118,000) (349,959) (3,500) (22,328) 70% o (118,000) 100% (349,959) 100% (3,500) 100% (4,500) (750) 17% (503,459) (493,787) 98% (4,500) (750) 17% Projection % $ Variance (4,500) 100% (4,500) 100% FUND BALANCE Budget Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals Budget Actuals 8,000,000 (1,030,144) (503,459) 9,323,307 117% (691,292) (493,787) 8,000,000 (2,200,951) (4,500) Projection % $ Variance 8,138,227 102% : (686,164) (750) I ! $ 6,466,397 8,200,351 103% : 200,351: C (2,184,365) 16,586 I I (4,500) . -; $ 8,138,227 126% ; $ 5,794,549 $ 7,451,312 129% ; ; $ 6,011,486 104% ; $216,937: A Includes reimbursement from State for higher general liability insurance related to aid and assist. g Unemployment collected on first $25K of employee's salary in fiscal year c Final Beginning Fund Balance will be determined after the final close of FY24 V(ES Budget to Actuals Report Health Benefits - Fund 675 FY25 YTD August 31, 2024 (unaudited) RESOURCES Internal Premium Charges COIC Premiums Employee Co -Pay Retiree / COBRA Premiums Prescription Rebates Interest on Investments Claims Reimbursement & Other TOTAL RESOURCES REQUIREMENTS 16.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 0/0 25,899,034 25,508,234 98% ;1 30,548,182 5,281,005 17% 1,963,363 2,228,565 114% ' 2,747,427 205,484 7% 1,247,416 1,406,479 113% ; 1,492,623 255,480 17% 1,019,288 1,041,989 102% = 1,039,555 80,271 8% 280,000 382,550 137% 0 550,000 0% 120,000 208,021 173% . 366,000 28,194 8% 124,944 317,060 254% : 100,000 31,563 32% Projection % $ Variance ao ei I I im I 1 30,654,045 31,092,898 101% ; 36,843,787 5,881,996 16% Budget Actuals Budget Actuals 0/0 Health Benefits 29,797,663 26,976,293 91% ; 26,303,391 2,285,294 9% Deschutes On -Site Pharmacy 4,287,997 5,355,286 125% ! 5,733,434 466,387 8% Deschutes On -Site Clinic 1 1,415,279 1,356,819 96% : 1,490,287 113,478 8% Wellness 186,274 123,528 66% : 174,230 2,981 2% TOTAL REQUIREMENTS ; 35,687,213 33,811,927 95% ; 33,701,342 2,868,140 9% FUND BALANCE 35,507,169 116% ; 4,958,987; A 3,091,915 113% : 344,488, A 1,556,257 104% . 63,634 1,061,802 102% 22,247 550,000 100% ! B 152,000 42% (214,000)! 100,000 100% 42,019,143 114% ; 5,175,356: Projection % $ Variance 32,276,256 123% : (5,972,865): C 1 1 5,839,677 102% ; (106,243); 1,600,661 107% 1 (110,374). D � 0 174,230 100% . D 1 1 39,890,824 118% ; (6,189,482): Budget Actuals % Budget Actuals 010 Projection % $ Variance Beginning Fund Balance 6,107,743 6,107,998 100% = 5,090,316 3,388,969 67% ; ; 5,090,316 100% 0; E Resources over Requirements (5,033,168) (2,719,029) 3,142,445 3,013,857 . . 2,128,319 a (1,014,126); 1 I 1 ! I Net Transfers - In (Out) - -° I I I 1 1 TOTAL FUND BALANCE 1,074,575 $ 3,388,969315% $ 8,232,761 $ 6,402,826 78% ; 88% :($1,014,126):F � $ 7,218,635•iT• �- A The original budget anticipated a 15% increase in Health Benefits Premiums for departments. However, due to higher -than -expected claims in FY24 and projected claim growth in FY25, an additional 15% increase will be applied starting August 1, 2024. This will result in a total increase of 30% compared to FY24. B Budget estimate is based on claims which are difficult to predict C Claims are anticipated to be higher than what was originally budgeted. D Amounts are paid 1 month in arrears E Final Beginning Fund Balance will be determined after the final close of FY24 F Deschutes County Administrative Policy No. F-13 sets forth the appropriate level of reserves. The reserve is comprised of two parts: 1) Claims Reserve at 1.5 times the valuation amount, and 2) Contingency Reserve at 150% of the value of the Claims Reserve. The level of reserve is set at $8 million ($3.2 million claim reserve and $4.8 million contingency reserve requirements). The reserve requirement amount should be compared to the Total Fund Balance amount in this report. �v (ESOG2� Budget to Actuals Report 911- Fund 705 and 710 FY25 YTD August 31, 2024 (unaudited) RESOURCES Property Taxes - Current Yr Telephone User Tax Interest on Investments Police RMS User Fees Contract Payments User Fee Data Network Reimbursement State Reimbursement Property Taxes - Prior Yr Property Taxes - Jefferson Co. Miscellaneous 16.7% Year Complete Fiscal Year 2024 1 Fiscal Year 2025 Budget Actuals Ok Budget Actuals Projection % $ Variance 10,932,000 11,024,163 101% 11,556,000 - 0% : ; 11,556,000 100% 1,827,530 1,950,780 107% ; 1,800,500 - 0% 1,800,500 100% 312,321 462,829 148% a 426,000 76,439 18% i , 426,000 100% 244,435 255,485 105% 255,000 - 0% i 255,000 100% 167,765 172,636 103% 179,300 0% ' 179,300 100% 148,820 151,203 102% 148,600 3,125 2% 1 ' 148,600 100% 145,852 107,080 73% 106,500 0% 1 106,500 100% 93,000 97,500 105% ; 93,000 19,750 21% 93,000 100% 90,000 108,215 120% 90,000 46,404 52% I. 90,000 100% 40,500 40,915 101% 42,500 356 1% 42,500 100% 32,100 34,304 107% 36,500 2,633 7% . 36,500 100% TOTAL RESOURCES 14,034,323 14,405,107 103% ; 14,733,900 REQUIREMENTS 148,707 1% ; 14,733,900 100% Budget Actuals Budget Actuals % Projection % $ Variance Personnel Services 9,032,045 8,712,047 96% 10,237,093 1,313,748 13% ::10,237,093 100% ; Materials and Services 4,250,715 3,354,003 79% ' 4,267,026 634,658 15% ! e 4,267,026 100% Capital Outlay 1,831,000 1,361,542 74% 2,750,500 53,337 2% 2,750,500 100% e e I TOTAL REQUIREMENTS 15,113,760 13,427,592 89% ; 17,254,619 2,001,742 12% ; 17,254,619 100% TRANSFERS Transfers In Transfers Out TOTAL TRANSFERS FUND BALANCE Budget Actuals Cyo Budget Actuals 1,950,000 i (1,950,000) - 0% : 515,000 - 0% ; 9 (515,000) Projection % $ Variance - 0% 515,000 100% I I I - 0% t 7 ; ; (515,000) 100% Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 13,202,343 13,393,950 101% 13,160,074 14,371,465 109% : = 13,160,074 100% : 0: E Resources over Requirements ; (1,079,437) 977,515 (2,520,719) (1,853,035) ; (2,520,719) 0; I I I Net Transfers - In (Out) ' TOTAL FUND BALANCE $ 12,122,906 $ 14,371,465 119% ; $ 10,639,355 $ 12,518,430 118% ; ; $ 10,639,355 100% ; $0; A Current year taxes received primarily in November, February and May g Telephone tax payments are received quarterly C Invoices are mailed in the Spring D State GIS reimbursements are received quarterly E Final Beginning Fund Balance will be determined after the final close of FY24