2024-359-Minutes for Meeting November 04,2024 Recorded 12/30/2024Q `�'v1 E S C,,o
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
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Recorded in Deschutes County
Steve Dennison, County Clerk C+.�2®�Q-3�g
Commissioners' Journal 12/30/2024 12:12:52 PM
2024-359
BOCC MEETING MINUTES
MONDAY November 4, 2024
Allen Room
Live Streamed Video
Present were Commissioners Patti Adair and Phil Chang. Also present were
County Administrator Nick Lelack, Deputy County Administrator Whitney Hale, Senior Assistant Legal
Counsel Kim Riley; and
BOCC Executive Assistant Brenda Fritsvold.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal webpage www.deschutes.org/meeting_s.
CALL TO ORDER: Chair Adair called the meeting to order at 1:00 pm and noted the
excused absence of Commissioner DeBone.
CITIZEN INPUT: None
CONSENT AGENDA: Before the Board was consideration of the Consent Agenda.
1. Adopt Order No. 2024-044, denying the Energy Wise. Services protest of contract
award for Deschutes County Fair and Expo Center Solar PV System
2. Approval of Document No. 2024-838, an amendment to an Intergovernmental
Agreement with the City of La Pine
3. Consideration of Board Signature on letters thanking Anne Danczyk and
appointing Ben Ives for service on the Deschutes River Recreation Homesites #6
Special Road District
BOCC MEETING NOVEMBER 4, 2024 PAGE 1 OF 8
4. Approval of the minutes of the BOCC September 23 and September 25, 2024
meetings
CHANG: Move to approve the Consent Agenda as presented
ADAIR: Second
VOTE: CHANG: Yes
DEBONE: (absent)
ADAIR: Chair votes yes. Motion Carried 2 - 0
Commissioner Chang was glad to see that the County's partnership with the City of
La Pine is continuing.
ACTION ITEMS:
5. First reading of Ordinance No. 2024-011- CORES Comprehensive Plan
Amendment, Zone Change, and UGB Expansion
Haleigh King, Associate Planner, reviewed the background of the request for a
Comprehensive Plan Amendment to change the designation of a portion of the
subject property from Agricultural to Redmond Urban Growth Area and also
approve a corresponding Urban Growth Boundary expansion. The applicant also
requests that the subject property be rezoned from Exclusive Farm Use to Urban
Holding. King reminded that in October, the Board adopted the decision of the
Hearings Examiner to approve these applications.
CHANG: Move approval of first reading of Ordinance No. 2024-011 by title only
ADAIR: Second
VOTE: CHANG: Yes
DEBONE: (absent)
ADAIR: Chair votes yes. Motion Carried 2 - 0
Commissioner Adair read the title of the ordinance into the record
6. Board Order No. 2024-045, denying an applicant -Initiated text amendment
to allow mini -storage in the MUA-10 Zone adjacent to Highway 97
Nicole Mardell, Senior Planner, reminded that on October 301h, the Board
conducted deliberations on an applicant -initiated text amendment to allow
mini -storage as a conditional use in certain areas of the Multiple Use Agricultural
(MUA-10) Zone along Highway 97. At the conclusion of its deliberations, the
BOCC MEETING NOVEMBER 4, 2024 PAGE 2 OF 8
Board took action to deny the application; Board Order No. 2024-045 would
formalize this decision.
Commissioner Chang explained that he did not support changing the MUA zone
to allow this use across the entire zone and said the applicant can seek a site -
specific Comprehensive Plan amendment and rezone for this purpose.
Commissioner Adair added that this change would have allowed mini -storage
facilities on 37 different properties adjacent to Highway 97.
CHANG: Move approval of Board Order No. 2024-045 denying an applicant
initiated text amendment to allow mini -storage in the MUA-10 zone
adjacent to Highway 97
ADAIR: Second
VOTE: CHANG: Yes
DEBONE: (absent)
ADAIR: Chair votes yes. Motion Carried 2 - 0
7. Board Order No. 2024-046, denying an applicant -Initiated text amendment
to allow mini -storage in the MUA-10 Zone adjacent to Highway 20
Senior Planner Nicole Mardell reminded that on October 30th, the Board
conducted deliberations on an applicant -initiated text amendment to allow
mini -storage as a conditional use in certain areas of the Multiple Use Agricultural
(MUA-10) Zone along Highway 20. At the conclusion of its deliberations, the
Board took action to deny the application; Board Order No. 2024-046 would
formalize this decision.
CHANG: Move approval of Board Order No. 2024-046 denying an applicant -
initiated text amendment to allow mini -storage in the MUA-10 zone
adjacent to Highway 20
ADAIR: Second
VOTE: CHANG: Yes
DEBONE: (absent)
ADAIR: Chair votes yes. Motion Carried 2 - 0
8. NEHA-FDA grant applications
Emily Horton, Program Manager for Environmental Health/Emergency Response
Community Engagement, described the grant funding available from the National
Environmental Health Association (NEHA) - U.S. Food and Drug Administration
BOCC MEETING NOVEMBER 4, 2024 PAGE 3 OF 8
(FDA) to promote retail food safety in association v\iith the Voluntary National
Retail Food Regulatory Program Standards (Retail Program Standards).
Adrea Albin, Environmental Health Supervisor, provided information on past
grants received under this program and said because a round of multi -year
funding is now available, the County has an opportunity to apply for $382,500
over three years to improve retail food safety.
In response to Commissioner Chang, Albin said a retail food operation is any
business which sells food to the public, including food carts as well as brick -and -
mortar restaurants. She clarified that Environmental Health is responsible for
inspecting restaurants and food trucks, and the State inspects food stores.
Commissioner Adair said more clarity is needed from the federal government
regarding what youth should be consuming and pointed to Canada's guidance on
this as an example. She appreciated seeing the growth of local farm to table
operations.
CHANG: Move to authorize applications for a NEHA-FDA Track3 Base grant;
Capacity Building, Mentorship, and Training add -on grants; and a
Special Projects add -on grant from the National Environmental Health
Association - U.S. Food and Drug Administration
ADAIR: Second
VOTE: CHANG: Yes
DEBONE: (absent)
ADAIR: Chair votes yes. Motion Carried 2 - 0
9. Oregon Health Authority M110 BHRN grant application
Deevy Holcomb, Community Justice Director, explained the Juvenile Community
Justice division's plan to develop a program to provide outpatient substance use
disorder treatment to young people subject to juvenile justice. Holcomb said
because applications for M110 BHRN grants were due last month, Juvenile Justice
has already submitted an application for which it now seeks the Board's approval.
In response to Commissioner Adair, Trevor Stephens, Community Justice
Business Manager, expected to hear if the application is successful by the end of
this year or soon thereafter.
Commissioner Chang spoke to the strong competition for M110 BHRN funds as
these are sought by both governmental and non -governmental entities.
BOCC MEETING NOVEMBER 4, 2024 PAGE 4 OF 8
Commissioner Adair asked to know how many clients could be served if a grant
of $500,000 per year was awarded. Stephens said this amount could support ten
to 20 clients per year. The department hopes to eventually serve 20-30 per year.
In response to Commissioner Adair, Stephens said the program would employ
four clinicians to provide direct outpatient services.
Holcomb added that the County already has a functional family therapy program,
and when dealing with youth substance abuse, it is critical to engage the family.
Commissioner Adair hoped that Healing Reins will again apply for this round of
M110 BHRN funding.
CHANG: Move to retroactively authorize juvenile Community justice to apply
for $2,190,513 in M110 BHRN funding over a four-year period from
the Oregon Health Authority
ADAIR: Second
VOTE: CHANG: Yes
DEBONE: (absent)
ADAIR: Chair votes yes. Motion Carried 2 - 0
10. ARPA Update and Reallocation Considerations
Robert Tintle, Chief Financial Officer, introduced the matter of ARPA funds which
are available for reallocation.
Laura Skundrick, Management Analyst, shared information on $1,945,196.75 in
ARPA funds which were previously allocated and have been determined to be
available for reallocation, which must be done by December 31, 2024. In addition
to describing the sources of the returned and unused funds, Skundrick referred
to a list of requests for these funds.
Environmental Health Manager Emily Horton spoke to ARPA funds previously
allocated to the Public Health Response and Recovery Fund and asked that these
expenditures continue as planned to support 2.0 FTE through December 31, 2026
instead of the end of 2025.
Tintle noted that the $45,000 request from Health Services for ARPA funds shown
in the list shared by Skundrick is separate from what Horton has just described.
Commissioner Adair commented on the request for $225,000 from Shepherd's
House to provide transitional housing for women and children experiencing
BOCC MEETING NOVEMBER 4, 2024 PAGE 5 OF 8
homelessness, saying that such a facility is much needed and would garner many
private donations. She added that Shepherd's House has a solid record of
providing services to the community.
Commissioner Chang said while this is a great project, it was not proposed when
the County issued a solicitation for grant applications to address homelessness.
Commissioner Adair said the reallocation of ARPA funds will come back to the
Board at its November 13t" meeting for further consideration and action.
11. Discuss limiting public use of certain County -owned vacant land
Kristie Bollinger, Property Manager, introduced the discussion of limiting public
use of County -owned vacant land in two areas: 1) at McGrath Road and Powell
Butte Highway, and 2) west of Highway 97 and north of Fort Thomspon Lane.
Bollinger said over the last six to eight weeks, the County has received emails and
phone calls reporting encampments in these areas that have since left.
Commissioner Adair said according to the Bend Fire Department, homeless
persons are responsible for starting 79 fires in the Bend area this year.
Commissioner Chang supported moving forward on use restrictions at this time.
In response to Commissioner Adair, Bollinger said the County may fortify access
points to deter entrance.
Nick Lelack, County Administrator, said if the Board agrees, property that does
not have current encampments could be restricted for day use only (dawn to
dusk). Signage would be posted and the Sheriff's Office could conduct any
needed enforcement actions.
The Commissioners expressed support for proceeding as soon as possible in the
interest of not allowing unauthorized encampments on these properties.
Lelack said in the future, because he has the authority under County Code to limit
use of County -owned vacant land that does not have homeless encampments in
this way, he will discuss such proposals in his one-on-one meetings with the
Commissioners and publicly announce any additional restrictions.
12. Department Performance Measures Updates for FY 25 Q1
Jen Patterson, Strategic Initiatives Manager, introduced the Department
Performance Measures Updates for the first quarter of Fiscal Year 2025.
BOCC MEETING NOVEMBER 4, 2024 PAGE 6 OF 8
Holly Harris, Director of Behavioral Health, reported on the goal to engage 90%
of families who are receiving wraparound services in strengths -based planning
efforts, saying this program is just 18 months in the making and has just four
clients so far, of which one chose not to involve family members. Harris added
that this program serves youth and young adults up to age 25.
Health Services Program Manager Emily Horton reported on the goal to ensure
that 90% of pregnant women being served by DCHS receive prenatal care
beginning in the first trimester, saying the goal was very nearly reached with a.
result of 89%. Horton added that it can be difficult to obtain prenatal
appointments during the summer months due to lower staffing at provider
offices.
Horton also reported on the goal of reducing outbreaks and spread of disease by
completing 95% of communicable disease investigative tasks within the
timeframes defined by Oregon Health Authority, saying that 228 of 246 of these
(92.71 %) were completed in the defined timeframes.
Health Services SupervisorJess Neuwirth reported on the goal to reach 90% of
households that have school -aged children with prevention, mental health,
and/or education -based communication, sharing that the Secure Firearm Storage
public service announcement reached 85% of households with children under
the age of 18. Neuwirth added that four ads are out now, with two in English and
two in other languages.
Kevin Moriarty, County Forester, reported on the goal to maintain or increase the
number of communities participating in the Firewise USA program, saying the
target is 65 and there are currently 72 communities with at least five more
pending. Moriarty described the requirements to be in this program and said 67
of these have received funding to help reduce the spread of wildfires.
In response to Commissioner Chang, Moriarty confirmed that each community
must submit an annual report attesting that a minimum amount of volunteer
hours were provided.
Sheriffs Office (DCSO) Captain Michael Shults introduced the jail's goal to
complete 4,100 sick call visits annually (these are responses to request from
inmates to see the doctor or someone on the nursing staff), saying that 929 of
these were conducted in the first quarter of the year.
DCSO Medical Director Eden Aldrich described efforts to improve the health of
persons in custody, many of whom are physically and mentally ill. She said the jail
BOCC MEETING NOVEMBER 4, 2024 PAGE 7 OF 8
will soon embark on a new procedure wherein an RN will screen every person
who is admitted into custody.
Adding that the average length of stay in the jail is 12 days, Shults said the DCSO
is already seeing results that the deflection program is helping to reduce
recidivism.
In response to Commissioner Chang, Aldrich verified that when someone has
benefits through OHA or the VA and goes to jail, they lose those benefits.
Shults spoke to efforts to keep people on needed mental health medication, in
particular long-lasting injectables. Aldrich added that the DCSO partners with
Ideal Options to help ensure that people who are released continue to take anti-
opioid medication if and as advised.
Tim Brownell, Solid Waste Director, reported on the goal to increase the diversion
rate of recyclable materials and collect more recyclables than the average
amount collected in the last three years, saying that over 15,000 tons were
diverted in the fourth quarter of Fiscal Year 2024. Brownell said service providers
are collecting less vegetative material/yard waste and also less co -mingled
recyclables. The total amount of landfill waste was down slightly year over year.
OTHER ITEMS:
Commissioner Adair stated her appreciation for recent help in the office from
Administrative Assistant Angie Powers.
EXECUTIVE SESSION: None
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 2:32 pm.
DATED this II U
Commissioners.
ATTEST:
day of 2024 for the Deschutes County Board of
1&CWxU_yZ___
PATTI ADAIR, CHAIR
RECORDING SECRETARY
ANTHONY DEBONE, VICE CHAIR
PHIL CHANG, CCWMISSIONER
BOCC MEETING NOVEMBER 4, 2024 PAGE 8 OF 8
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BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
1:00 PM, MONDAY, NOVEMBER 04, 2024
Allen Room - Deschutes Services Building - 1300 NW Wall Street - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.Iy/3mminzv. To attend the meeting virtually via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and
*6 to unmute yourself when you are called on.
When it is your turn to provide testimony, you will be promoted from an attendee to a panelist.
You may experience a brief pause as your meeting status changes. Once you have joined as a
panelist, you will be able to turn on your camera, if you would like to.
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times lister] on agenda items are estimates only. Generally, items will be heard in
sequential order and items, including public hearings, maY be heard before or after their listed times.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734..
CONSENT AGENDA
Adopt Order No. 2024-044, denying the Energy Wise Services protest of contract award
for Deschutes County Fair and Expo Center Solar PV System
2. Approval of Document No. 2024-838, an amendment to an Intergovernmental
Agreement with the City of La Pine
3. Consideration of Board Signature on letters thanking Anne Danczyk and appointing Ben
Ives, for service on the Deschutes River Recreation Homesites (DRRH) #6 Special Road
District
4. Approval of the minutes of the BOCC September 23 and September 25, 2024 meetings
ACTION ITEMS
5. 1:05 PM First reading of Ordinance No. 2024-011- CORE3 Comprehensive Plan
Amendment, Zone Change, and UGB Expansion
6. 1:15 PM Board Order No. 2024-045, denying an applicant -Initiated text amendment
to allow mini -storage in the MUA-10 Zone adjacent to Highway 97
7. 1:20 PM Board Order No. 2024-046, denying an applicant -Initiated text amendment
to allow mini -storage in the MUA-10 Zone adjacent to Highway 20
8. 1:25 PM NEHA-FDA grant applications
9. 1:40 PM Oregon Health Authority M110 BHRN grant application
10. 1:50 PM ARPA Update and Reallocation Considerations
11. 2:15 PM Discuss limiting public use of certain County -owned vacant land
November 04, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
12, 2:35 PM Department Performance Measures Updates for FY 25 Q1
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
ADJOURN
November 04, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
MEETING DATE: November 4, 2024
SUBJECT: First reading of Ordinance No. 2024-011- CORE3 Comprehensive Plan
Amendment, Zone Change, and UGB Expansion
RECOMMENDED MOTION:
Move approval of first reading of Ordinance No. 2024-011 by title only.
BACKGROUND AND POLICY IMPLICATIONS:
The Board of County Commissioners will consider a first reading of Ordinance No. 2024-
011 approving a Comprehensive Plan Amendment to change the designation of a portion
of the subject property from Agricultural (AG) to Redmond Urban Growth Area (RUGA) and
a corresponding Urban Growth Boundary (UGB) expansion. The applicant also requests a
corresponding Zone Change to rezone the subject property from Exclusive Farm Use (EFU)
to Urban Holding (UH-10).
The full record is located on the project webpage: www.deschutes.org/CORE3.
BUDGET IMPACTS:
None
ATTENDANCE:
Haleigh King, Associate Planner
MEMORANDUM
TO: Deschutes County Board of Commissioners (Board)
FROM: Haleigh King, Associate Planner
DATE: October 30, 2024
SUBJECT: Consideration of First Reading of Ordinance 2024-011- CORE3 Comprehensive Plan
Amendment, Zone Change, and UGB Expansion
The Board will consider a first reading of Ordinance 2024-011 on November 4, 2024, for a
Comprehensive Plan Amendment to change the designation of a portion the subject property,
approximately 228 acres, from Agricultural (AG) to Redmond Urban Growth Area (RUGA) and a
corresponding Urban Growth Boundary (UGB) expansion. The applicant also requests a
corresponding Zone Change to rezone the subject property from Exclusive Farm Use (EFU) to Urban
Holding (UH-10) (County File Nos. 247-23-000543-PA, 544-ZC).
I. BACKGROUND
The purpose of these applications is to allow for the development of the Central Oregon Ready,
Responsive, Resilient (CORE3) facility. The CORE3 facility will address a need for both a centralized
public safety training facility and a coordination center for emergency response operations.
Pursuant to the Joint Management Agreement between the City of Redmond ("City") and Deschutes
County, these applications are reviewed jointly by the respective local agencies. The initial public
hearings were held before a County Hearings Officer and the Redmond Urban Area Planning
Commission (RUAPC) for their respective applications. The RUAPC held a public hearing on April 24,
2024, that was continued to May 1, 2024, where they recommended approval of the application to
the Redmond City Council. The Redmond City Council held a public hearing on July 23, 2024, and
approved the applications before the City. The County's initial hearing before a Hearing's Officer was
held on August 8, 2024. The Board is the final local review bodyfor the applications before the County.
The Board held a public hearing on October 16, 2024. The Board closed the public hearing and moved
to deliberations. The Board unanimously approved the application requests on October 16, 2024.
11. NEXT STEPS / SECOND READING
The Board is scheduled to conduct the second reading of Ordinance 2024-011 on November 18, 2024,
fourteen (14) days following the first reading.
ATTACHMENTS:
1. Draft Ordinance 2024-011 and Exhibits
Exhibit A: Legal Description
Exhibit B: Proposed Plan Amendment Map
Exhibit C: Proposed Zone Change Map
Exhibit D: Comprehensive Plan Section 23.01.010, Introduction
Exhibit E: Comprehensive Plan Section 5.12, Legislative History
Exhibit F: Hearings Officer Recommendation
Page 2 of 2
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MEETING DATE: November 4, 2024
SUBJECT: NEHA-FDA grant applications
RECOMMENDED MOTION:
Move to authorize applications for a NEHA-FDA Track3 Base grant; Capacity Building,
Mentorship, and Training add -on grants; and a Special Projects add -on grant.
BACKGROUND AND POLICY IMPLICATIONS:
The National Environmental Health Association (NEHA) - U.S. Food and Drug
Administration (FDA) recognizes that one of the central features of most public health
regulatory programs is retail food safety; however, regulatory programs often face a
significant barrier to committing time and resources to build their capacity and reinforce
their retail food safety programs. To overcome this barrier the NEHA-FDA have partnered
to offer financial support to advance conformance with the Voluntary National Retail Food
Regulatory Program Standards (Retail Program Standards).
Deschutes County Health Services (DCHS) applied for and received NEHA-FDA funding for
the calendar year 2023 and 2024 grants. For calendar year 2025 grants, the application
process has changed, requiring only two applications; one for the special project grant and
one for the base grant and all other addons. Additionally, funding allows for 15% indirect
costs and there is the opportunity to apply for three years of funding for some of the grant
options. DCHS is requesting approval to apply for the 2025 Track 3 Development Base
Grant, three add -on grants and one special project grant as follows:
Track 3 Development Base Grant: $45,000, $15,00/year for three years.
This grant will allow DCHS Environmental Health (EH) to continue work on incrementally
meeting the Retail Program Standards which define what constitutes a highly effective and
responsive program for the regulation of foodservice and retail food establishments.
In preparation for this grant application, DCHS EH completed an updated Comprehensive
Strategic Improvement Plan (CSIP) in September 2024, which outlines our plan of meeting
one FDA Voluntary Retail Program Standard per year for the next seven years. In the 2025
grant, we propose to:
• Work toward meeting criteria in Standard 2, Trained Regulatory Staff, with the goal
of meeting Standard 2 in 2026.
• Maintain Standard 3, Inspection Program Based on Hazard Analysis Critical Control
Point (HACCP) Principles.
• Work toward meeting Criteria 1.c of Standard 4, (Uniform Inspection Program, with
the goal of meeting Standard 4 in 2026.
• Continue to make progress toward Standard 5, Foodborne Illness and Food Defense
Preparedness and Response, with the goal of meeting Standard 5 in 2027.
• Maintain Standard 7, Industry and Community Relations.
Maintain Standard 9, Program Assessment, by continuing to implement the
Intervention Strategies identified in the 2024 Initial Risk Factor Study.
Capacity Building Grant: $300,000, $100,000/year for three years, add -on grant.
Funding from this grant would support approximately 50% of personnel costs for a current,
1.0 full time equivalent (FTE) Public Health position. The position would perform the
following duties:
• Serve as a Retail Program Standards Coordinator to support the work that we are
doing to achieve greater conformance with the Retail Program Standards, to include
implementation of the Intervention Strategies at licensed food facilities.
• Serve as a Network Coordinator to reach out to adjacent counties in Central Oregon
that are not enrolled in the Retail Program Standards program, to include Klamath
and Lake counties, (which share an Environmental Health Lead), Jefferson and Crook
counties, (which share an Environmental Health Lead) and North Central Health
District (encompassing Wasco and Sherman counties).
• Serve as the coordinator for the second annual Food Safety and Sustainability
Summit, along with a co -host (such as The Environmental Center).
• Initiate a webinar series to communicate with licensed facilities about food safety
topics, rule changes, educational opportunities and strategies for success.
Mentorship Grant: $10,000, one-year term, add -on grant.
DCHS EH is proposing to be a Mentee County for a third year. For the 2023 and 2024
Mentorship Grant years, we were paired with Boulder County, Colorado. For this third year,
DCHS EH will request to be paired with a larger county, such as King County, Southern
Nevada Health District, or Los Angeles County. This will allow us to see of broader scope of
how the Voluntary Retail Food Program Standards can be implemented in a larger
jurisdiction. It will allow our staff to see a variety of diverse inspection sites during the
annual site visit. And it will allow us to learn from the wealth of outreach and education
programs that exist in larger jurisdictions that have more staff, more resources, and more
specialization.
Training Grant: $7,500, one-year term, add -on grant.
This grant will allow staff to travel to conferences and trainings that would be otherwise not
be available to us. We are proposing to send staff to the Conference for Food Protection
Biennial Meeting in Denver, Colorado in March, the NACCHO Emergency Preparedness
Summit in San Antonio, Texas in April, and to the NEHA Anniaai Education Conference in
Phoenix, Arizona in July 2025.
Special Projects Grant: $20,000, one-year term, add -on grant.
For this Special Project, DCHS EH will establish a protocol and criteria for a Voluntary
Recognition Program for Food Recovery Partners. Using the EPA Food Waste Reduction
Hierarchy, we propose to work collaboratively with Deschutes County Solid Waste, Knott
Landfill and Central Oregon's two main private solid waste haulers, Republic Waste and
Cascade Disposal. We will promote waste reduction techniques, such as using reusable
containers, and educate the public and licensed food facilities on the recent rule change in
Oregon which expands the use of reusable containers. We will promote "Too Good To Go",
a food donation app that crowdsources excess recoverable food to people who are
interested in receiving food. We will develop a Window Sticker Recognition Program and
Educational Materials for the Food Recovery Partner program.
As part of this project, DCHS EH will also work with our local academic and community
institutions to establish a Food Recovery Team, similar to other campus food recovery
teams that draw upon a pool of volunteers to recover food from locations where it isn't
needed and deliver it to places where food can be made available to the community. We
propose to work with Neighborlmpact and expand their existing food recovery programs.
We will incorporate essential food safety and regulatory considerations, and build this
program to ensure the project's success, regulatory compliance and safety for all
consumers, whether paying for meals or receiving donated food.
This Special Project work will build on the last two years of Special Projects, the Surplus
Food Donation Toolkit and the Food Safety and Sustainability Summit. It will be regional in
nature and include the adjacent Jefferson and Crook Counties and the rural communities
throughout Jefferson, Crook and Deschutes Counties. We will also make an effort to reach
out to the Warm Springs Reservation, where Kelly Moffatt from Love Yourself Nutrition has
existing connections, to listen to their needs and interest in participation in this project.
BUDGET IMPACTS:
If both applications are fully awarded, $382,500 revenue. $152,500 would be for calendar
year 2025 and $115,000 each for calendar years 2026 and 2027.
ATTENDANCE:
Emily Horton, Public Health Program Manager
Adrea Albin, Environmental Health Supervisor
MEETING DATE: November 4, 2024
SUBJECT: Oregon Health Authority M110 BHRN grant application
RECOMMENDED MOTION:
Move to authorize juvenile Community justice to apply for M110 BHRN funding from the
Oregon Health Authority.
BACKGROUND AND POLICY IMPLICATIONS:
In November 2020, Oregon voters passed Measure 110, the Drug Addiction Treatment and
Recovery Act, aimed at better serving individuals actively using substances, engaging in
substance misuse, or experiencing substance use disorders. Measure 110 also created the
Oversight and Accountability Council (OAC), responsible for overseeing the implementation
of Behavioral Health Resource Networks (BHRNs) starting in 2020, and approving funding
to enhance access to community care, including Screening Services, Comprehensive
Behavioral Health Needs Assessments, Ongoing Peer Counseling and Support, Harm
Reduction Services, Information and Education, Low Barrier Substance Use Treatment, and
Transitional and Supportive Housing for individuals with substance use issues. All services
offered through these networks must be evidence -informed, trauma -informed, culturally
and linguistically tailored, person -centered, nonjudgmental, and provided free of charge to
clients.
In 2024, the OAC opened applications for a new cycle of BHRN funding for both current and
potentially new providers of eligible services. Entities were asked to apply separately, not
as one collaborative, which is new from the original solicitation. Deschutes County
Behavioral Health (DCBH) applied and received BOCC approval for BHRN application on
08/19/2024 for staff to serve a mobile unit for unhoused population, an additional vehicle
for south county supports, continued funding for existing BHRN-funded FTE, harm
reduction supplies, and barrier removal.
The Board may recall from budget hearings and other venues that the juvenile Community
justice division Quvenile division) is planning and implementing to provide sustainable
outpatient substance use disorder (SUD) treatment to juvenile -justice involved young
people for whom quantity and quality of treatment is lacking in our region. As part of this
work, it came to the attention of Juvenile division staff two weeks before the BHRN grant
was due that application criteria aligned with this SUD program development priority. The
Juvenile division consulted the grant and applicant parameters, and seized the opportunity
to submit an application October 3, 2024, pending BOCC approval, as the shortened
timeframe for consideration did not allow for prior approval. Funding applied for includes:
• Existing FTE support for Juvenile Division Behavioral Health Supervisor (clinical and
program oversight) and Behavioral Health Specialist (treatment)
• Contracted Costs required for Medical Director and Electronic Records System
creation/management
• Contracted Costs required for Culturally Responsive Peer Recovery Mentors
• Administrative Costs
If funded, this support will allow stable program development and implementation of a
sustainable SUD-specific treatment funding model through Medicaid reimbursement.
The juvenile division is aware and supports that DCBH submitted a BHRN application for
complementary services not related to juvenile -justice involved youth needing outpatient
SUD-specific treatment. We have notified DCBH and discussed our application at length.
DCBH supports the juvenile division's efforts and abilities to provide SUD-specific
treatment, and is offering technical and other assistance as experts in the world of
Medicaid reimbursed and System of Care processes and requirements. It should be noted
that the BHRN this funding cycle is a set amount of funding assigned per County stretched
over four years. It is possible that only one of the County proposed projects gets funded or
that projects receive less funding than requested. Currently there are 13 filled FTE in Health
Services funded with BHRN dollars. If not funded at the current level, there would be a
reduction in services related to homelessness, SUD support and crisis SUD services after
hours. If the juvenile division application is not funded our ability to design the foundations
of a sustainable SUD-specific treatment program will be delayed or not possible to create,
thereby continuing gaps in quality and quantity of SUD treatment for the region's juvenile -
justice involved youth. The juvenile division and DCBH appreciate the many mutual
opportunities and supports each agency provides the other in service to our shared
populations. We will continue this spirit of collaboration and support in all venues,
throughout any ultimate outcome of BHRN funding.
At this time we seek BOCC approval for the application; should the BOCC not wish to
authorize application for BHRN funding by the juvenile division, we will work with Oregon
Buys and OAC to withdraw.
BUDGET IMPACTS:
If approved, DCCJ would receive $2,190,513 in funds over the four-year grant period. The
period for the grant starts July 1, 2025.
ATTENDANCE:
Deevy Holcomb, Director of Community justice
Trevor Stephens, Community justice Business Manager
BOARD •
MEETING DATE: November 4, 2024
SUBJECT: ARPA Update and Reallocation Considerations
RECOMMENDED MOTION:
Move approval to reallocate returning ARPA funds and remaining Administration and
Health Services funds to Revenue Replacement category.
As determined by the Board of Commissioners, approve specific project earmarks within
the new General Fund reserve.
BACKGROUND AND POLICY IMPLICATIONS:
In 2023, the Board fully allocated all remaining ARPA funds. In recent months and with the
completion of some of those projects, there are remaining ARPA funds available for
reallocation.
The Board had allocated a total of $1.8M for future homeless and/or managed camp.
$1.5M of that was allocated to the Coordinated Homeless Response Office (CHRO) for an
RFP process and $300,000 was held in a homeless/managed camp contingency. That
project has not moved forward as expected and those funds are available for reallocation.
The Board had allocated $480,182 toward eligible costs in the District Attorney's Office and
Victim's Assistance under ARPA's Community Violence Intervention category. This included
programs such as the Veterans Implementation Strategy, Emerging Adult Program, and
High -Risk Domestic Violence Team. The office was able to utilize $420,877.71 of those
funds and return $59,304.29 of available funds for reallocation.
Lastly, in 2021 the Board had allocated $2,425,681 to Health Services for their Covid contact
tracing program. That program ended with a remaining balance of $85,892.46 available for
reallocation.
As shown in the following table, the remaining available funds total $1,883,608.77. Finance
staff recommends the reallocation of that amount to the ARPA Revenue Replacement
category. The Treasury allows up to a $10M standard allowance which the County has not
utilized to date. This category serves to replace lost revenue and allows that funding to be
utilized for the provision of government services. These funds will reimburse Deschutes
County for eligible expenses already incurred from the General Fund related to
government services. The amount of $1,883,608.77 will be reserved in the General Fund for
future approved ARPA allocations. This reservation gives the County the flexibility to
obligate these funds after the deadline of December 31, 2024. If the Board desires, any
funds that were then made available in the General Fund could be earmarked for any of
the proposed projects below, pending Board approval.
Project
Funds Available for Reallocation
Homeless/Managed Camp
$1,500,000
Remaining Homeless/Managed Camp
reserve
$300,000
District Attorney's Office Community
Violence Prevention
$59,304.29
Health Services Contact Tracing
$85,892.46
Total
$1,945,196.75
Requested Projects for Earmarking New General Fund Reserve Funds
The total amount of requested projects exceeds the amount of available ARPA funds. The
table and summaries the requests.
Proposed Project
Proposed Earmarks for GF Reserve
from ARPA funds
Homeless/Managed Camp
$1,800,000
ARPA Administration
$111,273
Terrebonne Sanitary District
$75,000
Tumalo Sanitary District
$25,000
Health Services
$45,000
Shepherd's House
$225,000
Proposals Total Amount
$2,281,273
ARPA Administration
Funds allocated to ARPA administration support ongoing staff time for management of the
grant. Previous allocations include $392,000 in July of 2021, and $162,000 in March 2024.
Due to several factors including large increases in health plan costs and PERS rates, the
most recent allocation was too low based on a projection for covering costs through
December 2026. Finance is requesting $111,273 to partially cover an existing 1.0 regular
duration FTE position, responsible for both ARPA management and countywide budget
functions.
Sanitary Districts
Terrebonne and Tumalo Basin Sanitary Districts both presented to the Board of
Commissioners on Monday October 28, 2024, with their requests as noted below. Their
related memos are attached to this staff report.
- Terrebonne Sanitary District Request: $75,000
- Tumalo Basin Sanitary District Request: $25,000
Health Services
Deschutes County Health Services have requested funds to support both the Homeless
Outreach Services Team and Public Health Response and Recovery. That request is
attached to this staff report.
Shepherd's House
Shepherd's House is requesting $225,000 for the purchase of a home in order to expand
shelter services for houseless women and children. That request is attached.
Recategorize
For the existing projects of ARPA Administration, Health Services Homeless Outreach
Services, and Public Health Response and Recovery, those remaining funds can be
reallocated to revenue replacement and then earmarked within the General Fund reserve
for the same projects.
BUDGET IMPACTS:
Any funds reallocated to the ARPA Revenue Replacement category would increase funds
within the General Fund. Staff would create a GF reserve account for the amount approved
today for future use, including any allocations for projects approved today as well.
ATTENDANCE:
Robert Tintle, Chief Financial Officer
Cam Sparks, Budget and Financial Planning Manager
Laura Skundrick, Management Analyst
PO Box 2171
Terrebonne, Oregon 97760
TEKKEBUININEwww.terrebonnesd.org
SAN ITARY DI STRICT terrebonnesanitary@amail.com
(%it (425) 224-2458
Terrebonne Sanitary District Update & Funding Request
District Update: The Terrebonne Sanitary District has made significant progress in 2024 thanks to past ARPA
allocations by the BOCC. Nearly 100 annexation applications were received from property owners in
Terrebonne, signaling growing community interest and support for the system. The Terrebonne STEP
Collection System Project is on the DEQ CWSRF funding Intended Use Plan, including $2 million in principal
forgiveness. Additionally, $1 million in Community Project Grant Funding for the Terrebonne Sewer system is
included in HR 8998, thanks to Representative Lori Chavez-DeRemer. ODOT has awarded the US 97 / Lower
Bridge Way project to High Desert Aggregate & Paving, who has begun installing sewer mains within the
highway project limits. The District is currently working on finalizing the sewer system design and securing
funding to construct the system over the next several years. The Terrebonne Sewer Planning & Design project is
nearing a critical phase in where additional funding is essential to ensure its successful completion in 2024 with
"shovel -ready" status. To cover unanticipated efforts and wrap up the project effectively, we are requesting an
additional $75,000 in ARPA funding.
Unanticipated efforts: The Terrebonne Sewer Planning & Design project faced several unanticipated efforts,
including additional work for the annexation process, cultural/historical surveys, and biological evaluations, as
well as legal and regulatory agency coordination. These unforeseen activities have contributed to the need for
additional funding to ensure the project's successful completion.
Opportunity for Successful Completion: Securing this additional funding will enable us to complete several
key activities that are crucial for the project's success. These include finalizing the Planning Loan Application
and checklist requirements, completing the CWSRF design/construction loan application, and wrapping up the
annexation process. Additionally, we will be able to engage subconsultant services from Nancy Blankenship for
administrative counsel and support, and Linda Swearingen for public outreach/involvement. Continued
meetings, project management, finalizing plans and specs for DEQ review and approval, and preparing bid
documents for contractor bidding are also part of this request.
Funding Request: We are requesting an additional $75,000 to cover these critical activities and ensure the
project's successful completion. If $75,000 is not available, a minimum of $35,000 is requested to assist the
District with securing the CWSRF funding it needs to cover its administrative expenses and continue sewer
planning and design efforts next year. This reduced budget would cover the services described above, except
for final plans/specs and bid documents which would be deferred until future funding is available via other
sources.
Project Benefits: The additional funding will help reduce the risk of exposure to wastewater effluent, preserving
public and environmental health. It will also help preserve low-income housing at risk of septic system failure,
which could lead to houselessness, and facilitate the development of workforce and affordable housing.
Additionally, it is expected to eventually reduce the burden on Environmental Health Division staff resources
related to dealing with onsite wastewater system issues in Terrebonne.
Conclusion: The additional funding will support the successful completion of the Terrebonne Sewer Planning &
Design project. This investment will help finalize the project and secure necessary funding for future efforts.
Thank you for considering this request.
6_.
Tim Brown
Terrebonne Sanitary District
Board President
Subiect: Tumalo Basin Sanitary District (TBSD) Updates and Additional Funding Request
District Updates:
The Tumalo Basin Sewer District (TBSD) has been legally formed with strong community support and predominantly
positive feedback. We are pleased to report that five volunteers are running for the five District board positions in the
current November election. Draft ordinances have been prepared for the Board to approve in early 2025, and initial
coordination with funding agencies such as the Infrastructure Finance Authority (IFA), Department of Environmental
Quality (DEQ), and USDA Rural Development (USDA-RD) has begun to secure funding for future phases of work.
The TBSD is seeking to begin exploring alternatives for effluent treatment and disposal, with the goal of preparing a
Preliminary Engineering Report (PER) next year. This report will be crucial for securing future project funding and
ensuring the sustainability of our community's future sewer system. The TBSD also will need administrative support and
materials to facilitate effective operations, after board members are sworn into their positions in early 2025.
Additional Funding Request:
While the initial $75,000 ARPA funding has instrumental in the TBSDs success thus far, several opportunities have been
identified to maintain momentum and prepare the District for comprehensive sewer planning next year. An additional
$25,000 would provide for the following:
1. Conduct Initial Evaluations on Effluent Treatment and Disposal Options: $17,500
• Alternatives to be Explored: Wastewater Lagoons, Textile Filters (Orenco AX), Membrane Bioreactors (MBR)
• Deliverables: Existing Conditions Base Map for layout and illustration of system alternatives, calculations for
land requirements, memo on effluent disposal/reuse options, and conceptual figures
2. Acquire Essential District Materials: $500
• Projector & Screen: $400
• Mouse for the district laptop: $30
• Miscellaneous/Contingency: $70
3. Secure Professional Services: $5,000
• Retainer for Bookkeeper: $2,500
• Retainer for Lawyer: $2,500
4. Prepare Funding Applications: $2,000
• DEQ CWSRF Planning Grant: $1,000
• Business Oregon Water/Wastewater Technical Assistance Grant: $1,000
Total Additional Funding Requested: $25,000
Immediate Needs and Benefits:
Identify System Alternatives: This research will lay the groundwork for sewer system options that can be further
studied and refined in the coming year, providing a clear path forward for our community's wastewater
management.
• Community Engagement: The materials and professional services funded by this request will support ongoing
community conversations and engagement, fostering transparency and trust.
• Strategic Planning: Early evaluations and preparations will provide a solid foundation for the Preliminary
Engineering Report, making our future funding applications more robust and compelling.
Conclusion:
We believe that this additional funding will support TBSD and the continuation of efforts towards District setup and sewer
planning. The proposed budget will enable us to gather critical information, support community discussions, and prepare
for future funding applications. We appreciate your consideration and support in this matter. Thank you for your time,
attention, and support thus far.
Rob Fish, Tumalo Basin Sanitary District
Memo
October 25, 2024
TO: Robert Tintle, CFO, Deschutes County Finance Department
FROM: Janice Garceau, Director, Health Services Department
RE: Health Services ARPA Funds Request
Health Services requests the following with respect to the upcoming review of planned American
Rescue Plan Act (ARPA) funds expenditures.
• Allocate an additional $45,000 to the Homeless Outreach Services Team through the approved
June 2026 budget timeline: The Board of County Commissioners (BOCC) approved supporting 3.0
full-time equivalent (FTE) with ARPA funds through June 30, 2026, with an overall amount of
$1,518,619. Due to higher personnel costs than originally budgeted, Health Services is requesting
an additional $45,000 to the original allocation of $1,518,619 to support the team through June 30,
2026.
• Allow expenditure of unspent Public Health Response and Recovery ARPA funds after December
2025: The BOCC approved ARPA funds to support 3.0 FTE through December 2025 to continue
outreach and support for vulnerable populations as well as maintain core preparedness and
response functions. At the time, Public Health committed to using alternate funding as it became
available to support these positions and is honoring that commitment.
o In January 2024, 1.0 FTE Public Health Manager moved from ARPA onto Public Health
Modernization funding.
o The department anticipates transitioning an additional ARPA funded 1.0 FTE Management
Analyst focused on outreach and engagement onto Public Health Modernization as of July
2025.
As a result, approximately $157,000 of ARPA-1.9 will be unspent, and the department requests
approval to continue expenditure on the remaining 2.0 FTE after December 2025 until December
2026, This will allow Public Health to maintain a needed expert emergency preparedness team to
plan for, and quickly respond to, emerging health threats, and coordinate timely health alerts and
communications to the public with continued logistical support for emergency and medical supply
needs.
Sincerely,
Janice Garceau
C.C. Erik Kropp, Deputy County Administrator
Nick Lelack, County Administrator
Cheryl Smallman, Health Services Business Officer
2577 NE Courtney Drive, Bend, Oregon 97701
�, (541) 322-7400 @healthservices@deschutes .org @www,deschutes.org/health
Before you Begin o Requirements
_ ....._.._.
To ensure all the requirements are met prior to filling -out this form, please read the information provided on the
Deschutes County Discretionary Brant web page here.
If you have any questions, please contact: grants@deschutes.org.
Applicant Information
Name of Applicant/Organization
Tax ID Number*
Shepherd's House Ministries
75-320-7723
Street Address/PO Box* City*
State
Zip Code*
PO Box 5484 Bend
Oregon
97708
Contact Name*
E-mail Address*
Jerry Kaping
jerryk@shministries.org
Telephone Number*
Fax Number
541-480-8068
N/A
Project Information
...........
Project Name*
Epand Abi's House for Women & Children
Project Begin Date* Project End Date*
Amount Requested*
Date Funds Needed*
2024-09-01 2024-11-30
$225,000.00
2024-11-30
Applicant/Organization Description *
Our mission is to feed the hungry and shelter the homeless. Our purpose is to help those struggling with homelessness to access housing
and services, to be transformed and transition into secure housing. We were founded in Bend in 2006 as a long-term recovery program for
men and later added a long-term women's recovery program. 10 years ago we launched low -barrier winter shelter programs in Bend and
Redmond and in the last 3 years expanded these shelters to full-time, including operating the Lighthouse Navigation Center, the Franklin
Center (both in Bend) and our new Redmond Center. Our services include:
1. Meals for the homeless (about 200,000 meals each year) 2. Long-term recovery communities for men, women, and children, including
housing, meals, case management, drug and alcohol counsel, mentors, education, and support. 3. Low -barrier shelters: We operate the
Lighthouse Navigation Center, Franklin Shelter and our new Redmond Center as low -barrier navigation centers include housing, meals, case
management, and counselling. We partner with over 25 other agencies to provide wrap around services for those in need. We serve about
200 people per night in these locations. 4. SHARE: This is our client focused mobile outreach program in Bend and Redmond. We provide
food, clothes, mobile showers, connection referrals, and access to shelters, other programs, and housing. 5. Extended Living: Transitional
housing and support for program graduates to transition back into society.
We are governed by a volunteer board comprised of business men and women form central Oregon, and led by our Executive Director, Curt
Floski and local Program Directors who oversee each of our program sites.
Our primary activities are to provide overnight shelter, daily meals, case management, counseling and education for houseless, addicted and
abused men and women with children. Our staff of over 80 people directly operate local shelters, long-term and transitional housing, food
programs and mobile outreach. Hundreds of volunteers serve in a variety of capacities in our programs including meal services and direct
client care.
Please describe the applicant organization, including its purpose, leadership, structure, and activities.
Project Description*
We plan to expand services for houseless women and children by expanding, Abi's House, our home for women and children. Abi's house
only has room for eight (8) residents. Our plan is to purchase seven (7) homes bordering Abi's House to serve as transitional, affordable
homes for an additional 24 women and children. This will expand our capacity from 8 to 32 residents. Each women and her children will
have access to safe, affordable housing, case management, counseling and supportive services.
These new homes will be transitional, affordable homes where women work towards independent living. Women will be able to access
these homes rent free, or for a subsidized rate based on low-income for those who are able to work towards employment. All residents will
have stable, affordable housing, meals and supportive services.
The total cost to acquire these 7 new homes will be $2.375M. We have begun fundraising and are seeing very strong private donor and
foundation interest in this project. We have already secured $1,065,000.
Specifically, for this project, we are asking for your help to purchase a 1 bedroom home at a cost of $285,000. This home will house up to 2
women or a women and her children.
Please describe the proposed project or activity.
Timeline Description*
We are moving very quickly on this project as the seller has asked us to close in October/November. We have put up $30,000 in earnest
money to hold and then purchase this first home for $285,000. We hope to secure your grant of $225,000 for this purchase and we will cover
the $30,000 remaining balance. We will close as soon as your funds are available. We have women waiting to access homes, so as soon as
we close we can furnish and place residents in the new home.
Please provide a timeline for completing the proposed project or activity.
Benefit Identification*
Houseless, addicted and abused women or women with children will be the primary beneficiaries of this project. The majority of the women
we serve are no income or extremely low income and will transition from Abi's House or our low -barrier shelters into this supportive
transitional housing community. Here they will be able to access affordable housing, meals, case management and other supportive
services. Their children will have a stable home and be able to go to day care or school, and also receive supportive services including
counseling as needed. Women who are able will be able to getjobs and work towards independent living. Abi's House, within easy walking
distance, will serve as a hub for supportive services for each resident. This will directly benefit each woman and each child by providing
secure housing and supportive services.
Please identify the specific communities or groups that will benefit.
Impact*
We currently provide over 200 people a night with low -barrier shelter or recovery services, but it is very difficult for these people to transition
to affordable housing. The primary impact will be that 24 women and children will be able to access secure, affordable housing and
supports. These women will be able to address the issues that led to homelessness and work towards independent living. Having secure
housing with supports and food security are key social determinants of health.
Please explain how the project or activity will impact the community or groups.
Fund Use Description*
We are asking for $225,000 to purchase the first home. The total cost to purchase is $285,000 for a 1 bedroom home, which is a tremendous
value in central Oregon. We have just begun fundraising for this home and will be able to fund the $60,000 balance through individual and
foundation gifts ($30,000 already paid in Earnest Funds).
Please describe how grant funds will be used and include the source and amounts of matching funds or in -kind contributions, if any.
Applicants may be contacted to provide a complete line -item budget.
Previous Grant Funding*
Yes No
Has your organization previously received r,< a of i��mg from Desch AZe, G.,unty for the pro cct you area pplying for?
Ongoing Project Sustainability
This is a one-time cost to purchase the home, and on -going operating costs will be low. We will provide supportive services and home
maintenance through our general operating fund supported by individuals, foundations, businesses and churches. In addition, some women
may pay a subsidized rental amount as they are able. However, this and the other 6 homes will only be for no income or low income women
and women with children.
If the grant will support an ongoing activity, explain how it will be funded in the future.
Grant Funding in Last Two Years*
Yes No
Has your organization received grant funding from Deschutes County in the last two years?
Grant Funding in the Last Two Years Detail*
Other ARPA Grants
City of Bend - ARPA Community Assistance $50,000, 2022 (Shower Truck and COVID care related)
Deschutes County - ARPA SLRF Award $300,000, 2022 (Redmond Center Kitchen Remodel)
Please describe the amount and purpose of the grant award(s) received in the last two years.
Non -Profit Status File Upload*
TSH 501(c)(3) Determination Ltr.pdf 454.62KB
Please upload proof of the applicant/organization's non-profit status. PDF format desired. Other file formats supported:
pdf,png,jpg,jpeg,gif,bmp,rtf,doc,docx. 25mb file limit,
V1
''More
Fc�me c 4NO Network
November 4, 2024
MEMORANDUM FOR COUNTY COMMISSIONERS
SUBJECT: Request for Funding Allocation for a South Juniper Ridge Managed Camp Allied with
Temporary Safe Stay Area
A. PURPOSE.
1.The County will consider this afternoon allocation of the $1,945,197 in remaining ARPA funds,
$1,800,000 of which had been previously set aside for a Homeless Response/Managed Camp.
2. The purpose of this Memorandum is to request that the Commissioners set aside $1,138,300 to
establish a 5-acre South Juniper Ridge Managed Camp that would function in tandem with the
Temporary Safe Stay Area (TSSA) that the City and County have jointly agreed to create. Attached is a
possible budget to initiate creation of this managed camp. (ATTACHMENT 1)
B. BACKGROUND.
1. Home More Network (HMN) and Cascadia Clusters, LLC (CC) have agreed to enter into a joint venture
to create this managed camp. The HMN/CC joint venture is in the process of finalizing a proposal that
will be submitted to the County within the next several weeks.
2. The goal of the HMN/CC joint venture is to initiate this project in early 2025 so that it will operate in
tandem with the City's goal of clearing campers from the east side of the RR tracks by 31 May 2025.
3. Previously HMN had floated a proposal to establish a managed camp in the southeast corner of
county land north of and bordering Beechcraft Lane. (ATTACHMENT 2 — Original Plan). This proposal
had been briefed to all 3 Commissioners and Deputy County Administrator Erik Kropp. HMN also did a
presentation in September 2024 to the CHRO Board.
4. Subsequently the City proposed creating a TSSA area on 170 acres of combined city and county land
west of the RR tracks (ATTACHMENT 3). The City and County agreed to implement an Option 3 plan,
which calls for creating "clusters" of approximately 40 acres of camping sites within the 170 acres. The
approximate location of the proposed managed camp within the TSSA is shown at ATTACHMENT 4.
5. ATTACHMENT 4 shows the approximate location of the southernmost cluster on county land in
relation to the managed camp area. Commissioner Adair has requested that instead of two clusters on
county land there only be one. If the southernmost cluster is to be the site of the only cluster, this
would align well with HMN/CC plans.
6 Accordingly, the HMN/CC joint venture has revised its original plan, as shown in ATTACHMENT 5. This
redesign is in order to work in tandem with the TSSA cluster concept, as follows:
a. The outline of the managed camp area remains the same, except that a gated North Entry to
accommodate the TSSA area has been created. Also, the main entrance along Beechcraft Lane has been
shifted west from its original planned location in the southeast corner of the 5 acre site. (ATTACHMENT
5)
b. The Service Compound areas have been shifted from the southeast corner of the managed
camp area to the center of the northern boundary where there are already existing roads into the TSSA
area. Loop 1 is also shifted from the southeast corner to the northern border of the managed camp
area just west of the North and South Service Compound locations.
C. CONCLUSION. We respectfully request that the Commissioners budget $1,138,300 for the HMN/CC
joint venture managed camp plan. Of the $1,800,000, this will allow funding of the other 5 requestors in
the fu I amount they have requested, leaving $180,427 in reserve.
CHARLES W. HEMINGWAY, on behalf of Home More Network and Cascadia Clusters
K
Tentative 2025 South Juniper Ridge Start -Up Budget
For Development of the Service Complex Area and Opening One Loop
Personnel
HMN Executive Director
$30,000
Project Manager
$40,000
Cascadia Clusters Engineer
$70,000
Camp Manager
$40,000
Maintenance/Security Person
$30,000
Loop 1 Case Manager
$30,000
TSSA Case Manager
$30,000
Loop 1 Camp Host ($200 mo. Stipend)
$2,400
TOTAL
$272,400
Gated Entries and Fencing of 5-Acre Area
Beechcraft Lane Entry Gate & Grading $20,000
TSSA Entry Gate & Grading $20,000
Fencing of 5-acre Area $140,000
TOTAL $180, 000
South Storage Area
2 Supply Storage Buildings* $40,000
1 Food Storage Building $20,000
TOTAL $60,000
*One building would be storage for residents of the managed village and the other for donated supplies such as clothing,
sleeping bags, etc.
North Services Compound
Guard Shack
$10,000
Community Building
$120,000
Food Preparation/Kitchen Building
$40,000
Covered Outdoor Eating Area with Picnic Tables
$20,000
Kennels & fenced pet area
$2,000
800 Gallon Water Tank
$1,000
2 ShowerPods or similar setup
$80,000
2 Portable Toilets (rental + monthly servicing)
$3,600
TOTAL
$276,600
Cost For Development of One Loop (10 Campsites each Loop)*
Individual Units
$250,000
Community Yurt or Geodesic Dome
$20,000
Storage Container
$3,500
1 ShowerPod
$40,000
200 Gallon Water Tank
$700
2 Portable Toilets (monthly rent + servicing)
$3,600
ATTACHMENT 1
10 2-person picnic tables $1,500
TOTAL $319,300
Miscellaneous Costs
Water Delivery (annual) $5,000
Security Company for Evening Security Patrols $25,000
Site Upkeep/Maintenance $5,000
TOTAL $30,000
Grand Totals
Personnel
$272,000
Gated Entries & Fencing
180,000
South Storage Area
$60,000
North Services Compound
$276,600
1 Loop
$319,300
Miscellaneous Costs
$30,000
TOTAL
$1, 138,300
NOTE 1— Second Year Costs and Outyear Costs would depend on how many loops are added
per year. Personnel costs and Miscellaneous Costs would increase but because the East and
West Service Areas would have already been completed, as well as fencing, those costs would
not be involved.
NOTE 2 — Since the area will be fenced, campers who are not selected to live in one of the units
in Loop 1 will be in the TSSA area north of this 5 acre site. It is also possible that individuals,
couples or families would be permitted to camp within the 5 acres, but not in Loop 1. They
would be expected to abide by the Managed Camp rules and TSSA rules that would be
established, including following rules concerning fires This would work in tandem with the City's
plans to move campers off City land east of the RR tracks if these campers do not go into one of
the cluster sites in the TSSA area. The idea is that as campers who occupy one of the units in
Loop One move into permanent housing, this would open a space for one of the campers who
have been relocated from either county or city land. Because there will be space for them to
move to inside the 5-acre fenced area, it would be in compliance with ORS 195.500, et. seq.
EXHIBIT A
Redmond -Bend
Juniper State
Scenic Corridor
State Park
Property
TEMPORARY SAFE STAY AREA
OCTOBER 8, 2024
Q
;i Temporary Safe Stay Area
City Limits Major Roads
O
v
D
Cluster Use Areas
Urban Growth Boundary Local Streets
City Owned
Taxlots +-I Railroad
° 250 500 ''°°°
= Feet
CITY OP BEND
Deschutes County
Parks
Map prepared by: City of Bend
Print Date: Oct 22, 2024
This map is for reference purposes only. Care
was taken in the creation of this map, but it is
Sources: City of Bend, Deschutes
provided "AS IS;' Please contact the City of Bend
County
to verify map information or to report any errors.
ATTACHMENT 3
..~...."."�""".
To Southernmost
ATTACHMENT
UIR
MEETING DATE: November 4, 2024
SUBJECT: Discuss limiting public use of certain County -owned vacant land
BACKGROUND AND POLICY IMPLICATIONS:
Consider whether to limit public use of certain County -owned vacant land to day use (dawn
to dusk) as provided by Deschutes County Code 11.04.030.
This would include but not limited to:
1. County -owned property at McGrath Road and Powell Butte Highway consisting of +/-
300-acres
a. Map and Tax Lot 1713170000100, zoned Exclusive Farm Use (EFU)
2. County -owned property west of Highway 97 and north of Fort Thompson Lane
consisting of +/- 495-acres.
a. Map and Tax Lot 1712040000100, zoned EFU (+/- 79.81-acres)
b. Map and Tax Lot 1712030000700, zoned EFU (39.85-acres)
c. Map and Tax Lot 1612330000700, zoned EFU (80-acres)
d. Map and Tax Lot 1612340000400, zoned EFU (200-acres)
e. Map and Tax Lot 1612340000800, zoned Open Space & Conservation (38.30-
acres
f. Map and Tax Lot 1712030000800, zoned OS&C (a portion only consisting of
approx. 56-acres)
BUDGET IMPACTS:
Cost of signage, other logistics TBD
ATTENDANCE:
Nick Lelack, County Administrator
Erik Kropp, Deputy County Administrator
Kristie Bollinger, Property Manager
BOARD •
• • r
MEETING DATE: November 4, 2024
SUBJECT: Department Performance Measures Updates for FY 25 Q1
BACKGROUND AND POLICY IMPLICATIONS:
Four departments have been selected to provide updates on progress made during FY 25
Q1 on selected performance measures that fall under the County Goals and Objectives of
Healthy People
Health Services:
Objective: Healthy People - Ensure children, youth and families have equitable access to
mental health services, housing, nutrition, childcare, and education/prevention services.
Performance Measure: 90% of Families engaged in wraparound are engaged and actively
participate in strengths -based planning.
Target: 90%
Q1 Update: 75%. 3 out of 4 clients who graduated from Wraparound reported having
Natural Supports. One young adult reported having few natural supports, but had formal
supports such as teachers, and other professionals who help them with strengths based
planning.
Objective: Healthy People - Ensure children, youth and families have equitable access to
mental health services, housing, nutrition, childcare, and education/prevention services.
Performance Measure: Assure 90% of pregnant women being served by DCHS receive
prenatal care beginning in the first trimester planning.
Target: 90%
Q1 Update: 89%. 25/28 (July 2024 - Sept 2024)
Objective: Healthy People - Support and advance the health and safety of Deschutes
County's residents.
Performance Measure: Reach 90% of households that have school -aged children, with
prevention, mental health, and/or education -based communication.
Target: 90%
Q1 Update: 79.4%. Between March and September 2024, 73.7% of Deschutes County
households with school aged children were reach via local broadcast TV with the Start the
Conversation public service announcement. Also, in Q1 the Secure Firearm Storage public
service announcement reached 85% of households with children under 18 years of age.
Metric reported: 79.4% (73.7 + 85 divided by 2).
Objective: Healthy People - Support and advance the health and safety of Deschutes
County's residents.
Performance Measure: Reduce outbreaks and spread of disease by completing 95% of
communicable disease investigative tasks within the timeframes defined by Oregon Health
Authority.
Target: 95%
Q1 Update: 92.71 %. 228/246 of ALL CD cases timeliness of completion, days to first
interview attempt, timeliness of prophy recommended to contacts, immediate notification
to OHA (as applicable), case creation from ELR, days to first interview attempt (enterics),
timeliness of interview (hepatitis), and timeliness of completion (confirmed animal bites)
Natural Resources:
Objective: Healthy People - Help to sustain natural resources and air and water quality in
balance with other community needs.
Performance Measure: Maintain or increase the number of communities participating in
the Firewise USA TM Program.
Target: 65
Q1 Update: 72. We have at least 5 pending Firewise Communities.
Sheriff's Office:
Objective: Healthy People - Support and advance the health and safety of Deschutes
County's residents.
Performance Measure: Maintain current service levels and complete 4,100 sick call visits
annually (response to an inmate request to see the doctor or someone on the nursing
staff).
Target: 4,100 Annually
Q1 Update: 929
Solid Waste:
Objective: Healthy People - Help to sustain natural resources and air and water quality in
balance with other community needs.
Performance Measure: Work with solid waste service providers to increase the diversion
rate and collect more recyclables than the average prior three year's 60,000 annual (15,000
per quarter) tons.
Target: 15,000
Q1 Update: 15,000. Over 15K tons were diverted for Q4 2024 (Apr to Jun 2024) with fiscal
YTD Qul 2023 to Jun 2024) falling short of the FY24 target by 13%. In comparing year -over -
year, the majority of the difference was a reduction in service provider yard debris and
commingled material.
BUDGET IMPACTS:
No anticipated budget impacts.
ATTENDANCE:
Whitney Hale, Deputy County Administrator
Janice Garceau, Health Services Director
Heather Kaisner, Health Services Deputy Director
Jess Neuwirth, Public Health Supervisor
Kevin Moriarity, Natural Resources Director
Captain Michael Shults, Sheriff's Office
Eden Aldrich, Medical Director
Tim Brownell, Solid Waste Director