2025-14-Minutes for Meeting November 18,2024 Recorded 1/10/2025o`�v1 ES COG/{
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
1:00 PM
Recorded in Deschutes County CJ2025-14
Steve Dennison, County Clerk
Commissioners'Journal 01 /10/2025 1 :48:39 PM
2025-14
BOCC MEETING MINUTES
MONDAY November 18, 2024
Allen Room
Live Streamed Video
Present were Commissioners Patti Adair, Anthony DeBone and Phil Chang. Also present were
County Administrator Nick Lelack; Deputy County Administrator Whitney Hale; Deputy County
Administrator Erik Kropp; Senior Assistant Legal Counsel Kim Riley; and BOCC Executive Assistant
Brenda Fritsvold.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal webpage www.deschutes.org/meetings.
CALL TO ORDER: Chair Adair called the meeting to order at 1:00 pm
CITIZEN INPUT: None
CONSENT AGENDA: Before the Board was consideration of the Consent Agenda.
Convening as the Governing Body for OS'U-4-H Extension District
1. Approval of amended bylaws for OSU Deschutes County Extension Advisory
Council
Reconvening as the Governing Body of Deschutes County
2. Approval of an agreement with Jackson House Redmond SRTF for a Secured
Residential Treatment Facility in Redmond
BOCC MEETING NOVEMBER 18, 2024 PAGE 1 OF 9
3. Approval of a permanent utility easement to the City of Bend east of NW Wall
Street and south of NW Olney Avenue
4. Authorization to add 2.00 regular duration FTE within the Health Services
department to transition telehealth providers to in -person providers
5. Approval of a Cybersecurity Plan for the County
6. Consideration of Board Signature on letter appointing Aaron Everett for service
on the Project Wildfire Steering Committee
7. Consideration of Board Signature on letter reappointing Jim Fister for service on
the Deschutes County Budget Committees
8. Approval of the minutes of the BOCC October 14, 2024 meeting
Commissioner DeBone asked about the proposed changes to the bylaws for the OSU
4-H Extension district. Senior Assistant Legal Counsel Kim Riley confirmed that the
proposal is to have five board members on the advisory council instead of four.
Commissioner DeBone questioned the appropriate disposition of any assets
belonging to the district, should it dissolve. Noting that the advisory council exists to
support the extension, Commissioner Chang was comfortable with any assets
reverting to the extension if the district should ever dissolve.
In response to Commissioner DeBone, Riley said the requirements relating to the
agreement with Jackson House for a Secured Residential Treatment Facility in
Redmond would be in place until 2044 due to a stipulation of receiving the grant
funds. Should the facility cease operations before then, Jackson House would have to
repay the grant funds at the prorated amount of $100,000 for every year the facility
falls short of 20 years.
Responding to Commissioner Adair, Behavioral Health Director Holly Harris said the
County has had just 16 residential treatment beds for more than 20 years, and the
new facility is badly needed. Harris added that the Jackson House SRTF is structured to
be a self-sustaining model as it will be primarily rate -funded.
Commissioner Adair extended thanks to Jim Fister for his past and continuing service
on the Budget Committee.
DEBONE: Move to approve the Consent Agenda as presented
CHANG: Second
BOCC MEETING NOVEMBER 18, 2024 PAGE 2 OF 9
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
ACTION ITEMS:
9. Second Reading of Ordinance 2024-011 - CORE3 Comprehensive Plan
Amendment, Zone Change, and UGB Expansion
Haleigh King, Associate Planner, reviewed the background of the request for a
Comprehensive Plan Amendment to change the designation of a portion of the
subject property from Agricultural to Redmond Urban Growth Area and also
approve a corresponding Urban Growth Boundary expansion. The applicant also
requests that the subject property be rezoned from Exclusive Farm Use to Urban
Holding.
King said no changes have been made to the ordinance since the Board
approved first reading on November 4cn
CHANG: Move approval of second reading of Ordinance No. 2024-011
by title only
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
Commissioner Adair read the title of the ordinance into the record
DEBONE: Move adoption of Ordinance No. 2024-011 amending Deschutes
County Code Title 23, the Deschutes County Comprehensive Plan, to
adjust the Redmond Urban Growth Boundary and Comprehensive
Plan designations for certain properties, and Title 18, the Deschutes
County Zoning Map, to adjust zoning for certain properties
CHANG: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
BOCC MEETING NOVEMBER 18, 2024 PAGE 3 OF 9
10. Consideration of Document No. 2024-888, an intergovernmental agreement
between the City of Bend and Deschutes County to fund housing -focused
case management at the Temporary Safe Stay Area (TSSA)
Erik Kropp, Deputy County Administrator, summarized the background of this
proposal and said under the intergovernmental agreement, both Deschutes
County and the City of Bend would allocate $400,000 for a total of $800,000 to
fund the provision of supportive case management services to homeless persons
in the Juniper Ridge area.
Amy Fraley, City of Bend Senior Program Manager, referred to a presentation
recently made to the Bend City Council on this proposal.
Commissioner Chang said while he was excited to be moving ahead with this
initiative, he was concerned about finding service providers who are ready and
able to do this work.
Fraley said the City is already soliciting providers and thus far, two have applied.
Neighborlmpact will monitor the services being provided and report results to
the County and City.
Commissioner DeBone wanted monthly in -person reports.
Fraley assured that the provision of metrics will be part of the contracts with the
selected service providers.
Commissioner Adair said four touches are needed per week with each homeless
person to facilitate progress. Fraley confirmed this is what the budget assumes.
Fraley added the budget also assumes the presence of 260 people in this area.
Commissioner DeBone cautioned that the population of homeless persons in
Juniper Ridge may grow instead of decrease. In addition to wanting metrics every
two weeks, he also wanted to disallow camping east of the tracks. He said any
person living in this area who has dogs needs to register and vaccinate them.
Fraley said the program is for housing -focused case management, but staff can
look into providing support to register and vaccinate dogs. She said factual data
in terms of hard numbers will be provided every month, with anecdotal
information every two weeks.
Commissioner Adair referred to another fire in this area recently. Kropp said this
occurred on property owned by the County, which is working with BioSolutions to
address it.
BOCC MEETING NOVEMBER 18, 2024 PAGE 4 OF 9
Discussion ensued of the availability of permanent housing for formerly
houseless persons.
CHANG: Move approval of Document No. 2024-888, an intergovernmental
agreement between the City of Bend and Deschutes County to fund
housing -focused case management at the Temporary Safe Stay Area
DEBONE: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
11. Greater Sage -Grouse - 2024 Mapping Update
Nicole Mardell, Senior Planner, presented information on an upcoming hearing
before the Oregon Department of Land Conservation and Development (DLCD)
on new habitat maps for the Greater Sage -Grouse species. Mardell shared
background information on this subject, saying that this species was identified as
a candidate for the Endangered Species Act in 2010 and explaining that pertinent
regulations adopted by the Oregon Department of Fish and Wildlife (ODFW) in
2023 have not yet been applied to any properties because these have yet to be
integrated into Oregon Administrative Rules (OAR). Once adopted into OAR, land
use requirements would officially apply to all affected areas as defined by the
new map boundaries.
Mardell then shared the proposed new map for Deschutes County, noting the
removal of the Millican Service District area from the map. In addition, 70 tax lots
are remapped from Low Density to Core Habitat, 32 tax lots are remapped from
Core to Low Density, and the General Habitat Area is removed. Saying that the
County will send a Measure 56 notice to all impacted property owners the first
week of December, Mardell advised that the Board hold a hearing on this subject
in February of 2025 following the DLCD hearing on January 23rd.
In response to Commissioner Chang, Mardell said the Bureau of Land
Management has its own sage grouse habitat process regarding restrictions on
federal land which is not subject to OAR.
Commissioner Chang advised that the Measure 56 notices sent by the County
include clear information on which properties are being removed, which are
being left within the habitat boundary, and which are being added to the habitat
boundary. He said this information should be shared with all affected property
owners.
BOCC MEETING NOVEMBER 18, 2024 PAGE 5 OF 9
Responding to Commissioner DeBone, Mardell spoke to DLCD's general
statewide policy to not include rural commercial centers in this habitat boundary.
Commissioner DeBone noted that sometimes a disconnect exists between what
people want to do with their land and what they are allowed to do with their
land. He asked if the sage grouse population has stabilized. Mardell said this
appears to be the case in Deschutes and Crook counties.
Stu Garrett, representing the East Cascades Birding Alliance, spoke to the
population counts.
12. CDC Environmental Health Specialist Network Grant Application
Adrea Albin, Environmental Health Supervisor, explained the proposal to apply
for an Environmental Health Specialists Network (EHS-Net) grant of up to
$200,000 from the Centers for Disease Control and Prevention's (CDC) Division of
Environmental Health Science and Practice. Saying this would be used to study
hygiene and sanitation in long-term care facilities, schools and daycares, Albin
spoke to the impact of foodborne illnesses on highly susceptible populations
including older adults, children, and people with suppressed immune systems.
Discussion ensued of recent outbreaks of foodborne illnesses and their causes.
In response to questions, Albin said some of the funding would be used to train
staff and to assess outbreaks and conduct interventions.
In response to Commissioner Chang, Albin confirmed that existing staff would
conduct this work.
DEBONE: Move to authorize an application for an Environmental Health
Specialist Network grant from the Centers for Disease Control to
develop a model for public health educational and consultative
intervention to address foodborne illness outbreaks in congregate
settings of vulnerable populations
CHANG: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
13. Treasury Report for October 2024
Bill Kuhn, County Treasurer, presented the Treasury Report for October 2024.
BOCC MEETING NOVEMBER 18, 2024 PAGE 6 OF 9
14. Finance Report for October 2024
Robert Tintle, Chief Financial Officer, presented the Finance Report for October
2024. With respect to Transient Room Tax (TRT) revenues, Tintle said private
lodging reservations appear to be up, with commercial lodging down somewhat.
Commissioner Adair added that some lodging rates have dropped.
Referring to the beginning fund balance of the Sheriff's Office budget,
Commissioner Adair asked if having $19 million will position this department in a
much better spot. Tintle confirmed this, saying that it is essential to have four
months' worth of the yearly budget in fund balance.
Continuing, Tintle noted two errors in the report and provided corrected
numbers to lines in the Health Services Fund 274, the first of which is that due to
updates to the administrative allocation, the total requirements projection
should be $3.7 million instead of -$12.7 million. Also, the total fund balance is a
positive projection of $8.7 million rather than -$15 million.
With regard to the Health Benefits Fund, Tintle noted that the Board approved
recommendations from the Employee Benefits Advisory Committee which have
the result of increasing the year's revenue projection to $42.6 million. Tintle
added that staff continues to anticipate the receipt of higher claims than were
budgeted for, although the total fund balance at year-end is projected to be $7.7
million.
OTHER ITEMS:
• jen Patterson presented a draft letter to U.S. Representatives Bentz and Chavez-
DeRemer supporting the reauthorization of the Secure Rural Schools program.
DEBONE: Move approval of Board signature of the letter to U.S. Representatives
Bentz and Chavez-DeRemer supporting the reauthorization of the
Secure Rural Schools program, as slightly edited to remove the
reference to "almost $200,000"
CHANG: Second
VOTE: CHANG: Yes
DEBONE: Yes
ADAIR: Chair votes yes. Motion Carried
Commissioner DeBone reported his receipt of a jury duty notice for an upcoming
two -week period.
BOCC MEETING NOVEMBER 18, 2024 PAGE 7 OF 9
• Commissioner Adair shared reports that a gate installed at Leona Park in La Pine
needs to be moved as the park is closed for the winter but people are accessing it
and littering.
Commissioner DeBone said this is an ongoing situation involving the unauthorized
installation of a gate at the intersection. Explaining that a nearby resident is upset to
live near a public park, he said it is up to the La Pine Parks & Recreation District
Board to take official action in this matter.
• Commissioner Adair reported that BasX has expressed interest in pursuing a 27-
employee project in Sisters in a building which has long been vacant.
• Commissioner Adair reported on last week's Behavioral Health Advisory Board
meeting, saying progress is being made on a 15-bed children's treatment facility.
• Commissioner Chang attended Best Care's open house of its new addiction
treatment clinic last Thursday and said medication -assisted treatment is helping
many people to take steps towards recovery.
• Commissioner Chang reported on the meeting of the Metropolitan Planning
Organization's policy board at which the MPO boundary in the Tumalo area was
discussed. He said at his suggestion, public outreach will be conducted to explain
the purpose of the MPO, part of which is to enable access to federal funding for
capital improvements.
• Commissioner Chang will attend a Regional Housing Council meeting tonight.
• Commissioner Adair reported on a Sunriver Chamber meeting last Thursday as well
as a Central Oregon Health Council meeting, also last Thursday.
• Commissioner Adair reported on last week's COACT meeting at which Clear Alliance
made a presentation.
• Commissioner DeBone reported on a recent COIC board meeting where it received
the recommendations of the Citizen's Academy on youth homelessness.
• Commissioner DeBone commented on a Skilled Trades Fair at Fairground last
Friday.
• Commissioner DeBone mentioned an Oregon Living With Fire meeting.
• Commissioner DeBone reported on last week's quarterly SEIC meeting, which he
chaired.
A break was announced at 2:57 pm. The meeting resumed at 3:01 pm.
EXECUTIVE SESSION:
At 3:01 pm, the Board entered executive session under ORS 192.660 (2) (d) Labor
Negotiations and ORS 192.660 (2) (e) Real Property Negotiations.
At 3:36 pm, the executive session concluded and the public was invited to return to the
room. The Board then directed staff to proceed as discussed during the executive session.
BOCC MEETING NOVEMBER 18, 2024 PAGE 8 OF 9
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 3:36 pm.
20�
DATED this � day of 2 for the Deschutes County Board of
Commissioners.
� n n
ATTEST:
RECORDING SECRETARY
PATTI ADAIR, CHAIR
ANTHONY DEBONE, VICE CHAIR
PHIL CHANG, COMMISSIONER
BOCC MEETING NOVEMBER 18, 2024 PAGE 9 OF 9
ES
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
1:00 PM, MONDAY, NOVEMBER 18, 2024
Allen Room - Deschutes Services Building - 1300 NW Wall Street - Bend
(541) 388-6570 1 www.deschutes.org
AGENDA
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and
*6 to unmute yourself when you are called on.
• When it is your turn to provide testimony, you will be promoted from an attendee to a panelist.
You may experience a brief pause as your meeting status changes. Once you have joined as a
panelist, you will be able to turn on your camera, if you would like to.
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times listed on agenda items are estimates_oniy. Generally, items will be heard in
sequential order and items, including public .hearings, may be heard before or after their listed times.
CALL TO ORDER
CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the
agenda.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org oryou may leave a brief voicemail at 541.385.1734..
CONSENT AGENDA
Convening as the Governing Body for OSU-4-H Extension District
Approval of amended bylaws for OSU Deschutes County Extension Advisory Council
Reconvening as the Governing Body of Deschutes County
2. Approval of an agreement with Jackson House Redmond SRTF for a Secured Residential
Treatment Facility in Redmond
3. Approval of a permanent utility easement to the City of Bend east of NW Wall Street and
south of NW Olney Avenue
4. Authorization to add 2.00 regular duration FTE within the Health Services department to
transition telehealth providers to in -person providers
5. Approval of a Cybersecurity Plan for the County
6. Consideration of Board Signature on letter appointing Aaron Everett for service on the
Project Wildfire Steering Committee
7. Consideration of Board Signature on letter reappointing Jim Fister for service on the
Deschutes County Budget Committees
8. Approval of the minutes of the BOCC October 14, 2024 meeting
ACTION ITEMS
9. 1:05 PM Second Reading of Ordinance 2024-011 - CORE3 Comprehensive Plan
Amendment, Zone Change, and UGB Expansion
November 18, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
10. 1:10 PM Considerat on of Docurnent No. 2024-888, an intergovernmental agreement
between the City of Bend and ►:leschutes County to fund housing -focused
case management at the Temporary Safe Stay Area (TSSA)
11. 1:30 PM Greater Sage -Grouse .- 2024 Mapping Update
12. 2:00 PM CDC Environmental Health Specialist Network Grant Application
13. 2:15 PM Treasury Report for October 2024
14. 2:30 PM Finance Report for October 2024
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSIONS
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
15. Executive Sessions under ORS 192.660 (2) (d) Labor Negotiations and ORS 192.660 (2) (e)
Real Property Negotiations
ADJOURN
November 18, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
X\vTES CO
BOARD OF
COMMISSIONERS
MEETING DATE: November 18, 2024
Convening as the Governing Body for OSU-4-H Extension District
SUBJECT: Approval of amended bylaws for OSU Deschutes County Extension Advisory
Council
RECOMMENDED MOTION:
Move approval of the amended bylaws for the OSU Deschutes County Extension Advisory
Council.
BACKGROUND AND POLICY IMPLICATIONS:
OSU Extension staff has completed amendments to bylaws for the Advisory Council.
Approval of the governing body is necessary.
BUDGET IMPACTS:
None
ATTENDANCE:
County Legal
Holly Lyons, Extension Administrative Office Manager
Deschutes County Extension Advisory Council
CONSTITUTION and BY-LAWS
of the
Deschutes County Extension Advisory Council
Revised
November 25, 2013
PREAMBLE
The Smith Lever Act of 1914 formalized and implemented Extension work as a partnership
between the U.S. Department of Agriculture, Land Grant universities, and county governments.
Since this beginning the county advisory council, a citizens planning committee, has been a part
of this partnership.
Citizens planning committees have continued to advise and guide Extension programs in
Deschutes County throughout the years. The council and individual program committees
actively support and help guide Extension activities. Extension shares a substantial measure of
its success and value in the county to the many volunteers who provide guidance and support.
It is to perpetuate and improve this democratic planning process that we hereby develop and
adopt this constitution and by-laws.
ARTICLE I
Name
The name of the organization shall be the Deschutes County Extension Advisory Council.
ARTICLE 11
Purpose
The purpose of this Council is to cooperate with Oregon State University Extension Service and
the Deschutes County Extension staff in planning, promoting, developing, implementing, and
evaluating Extension programs to meet the needs and interests of county residents.
JIN M
Membership
Section 1. COMPOSITION
Council membership shall be comprised of Extension clients (including youth) and community
leaders who may or may not use Extension's services. All Council members must be residents
of Deschutes County and should have an interest in Extension education and should represent
all geographic and socio-economic groups. Efforts will be made to have representation from all
relevant Extension programs. Membership on the Council shall be determined on a non-
discriminatory basis without regard to race, color, national origin, sex, age, or disability.
Section 2. NUMBER
There shall be at least seven members comprising the total Council membership. The county
Extension faculty shall be non -voting members who interpret program needs.
Section 3. TERM OF MEMBERSHIP
a. The term of membership shall be for three years. The terms shall be staggered in such a
manner that one third of the membership will be appointed each year. Council
members will recommend new members to be appointed by the Extension staff chair.
No member may serve more than two consecutive terms. She/he would be eligible for
re-election after a period of at least one year.
b. 4-H Youth President will serve a one-year term. Two -year -term positions shall be held by
the president of the 4-H Leader's Association or if he/she does not wish to serve he/she
shall appoint a representative from the respective organization.
c. After three consecutive absences, the council shall determine, with a review, the
member's membership status. Vacancies may be filled by appointment of the council.
n.11ir111*
Officers
Section 1. OFFICERS
The officers of the Council shall be president, vice president and secretary.
Section 2. TERM OF OFFICE
The officers will serve for a term of one year. Officers may be re-elected for additional terms.
Section 3. METHOD OF ELECTION
a. Nominations may be made from the floor.
b. The officers shall be elected at the last regular Council meeting of the year and assume
office in January.
c. Officers shall serve until their successors have been elected and duly installed.
Section 4. DUTIES
a. The president shall preside at all meetings of the Council and shall be chair and preside
at the meetings of the Executive committees of the Council. She/he shall sign all
documents requiring the president's signature and shall perform all other duties
incidental to the office.
b. The vice president shall perform the duties of the president in the absence or incapacity
of the president. The vice president shall automatically become president upon the
resignation or death of the president. When the vice president becomes president, a
new vice president shall be elected at the next regular meeting of the Council to fill the
vacancy.
c. The secretary shall keep an accurate record of the activities of the Council and its
Executive Committee, shall issue all notices of the Council meetings, shall be responsible
for the correspondence of the Council, shall prepare and keep a listing of all chairs and
members of special and standing committees for the current and two previous years
and shall provide the county Extension office a copy of all records of the Council.
d. Vacancies occurring in any of the offices due to resignation, illness, death, termination
or other incapacity to comply with assumed duties shall be filled by election at the next
regular meeting of the Council by Council members except in case of the president,
when the vice president shall succeed to president, as noted in Article IV, section 4.b.
Such officers shall serve only until the next regular election.
ARTICLE V
The Executive Committee
Section 1. COMPOSITION
The Executive Committee shall be composed of all the elected officers and the immediate past
president. The Regional Administrator and/or County Leader will serve as an ex-officio
member.
Section '2. FUNCTIONS
The function of the Executive Committee shall be:
a. To perform the essential Council activities that must be acted upon between meetings
of the membership.
b. To identify and help formulate committees necessary to further the purposes and
functions of the Council.
c. To carry on such other business as maybe delegated to it by the Council membership.
Section 3. MEETINGS OF THE EXECUTIVE COMMITTEE
a. The Executive Committee will meet as needed. An agenda will be sent to members
prior to the meeting.
b. A majority of the Executive Committee members must be present to constitute a
quorum for the transacting of business.
Meetings
a. A minimum of three regular meetings shall be held annually.
b. The regular meetings of the Council shall be to conduct the business of the Council as
outlined under Article II. More specifically, the meetings shall be for the following:
1. To evaluate reports of activities, projects or programs and make suggestions
for improvement.
2. To provide Council members information concerning the county and state
Extension programs helpful to address needs.
3. To identify and prioritize problems and issues facing the people in the county
that can be addressed by Extension.
4. To approve, reject, amend, or refer back to the committees for further study,
reports from special or standing committees.
5. To introduce new ideas with requests for the president to appoint
committees to make further studies and report back recommendations to
the council.
c. Special meetings of the Council maybe called by the president, the Executive
Committee, or upon request of any five members.
d. Written notice shall be sent to all members of the Council at least one week in advance
of all meetings, giving the date, time and place of the meeting. (EXCEPTION —
Amendment of the By-laws shall require a 10-day notice.)
ARTICLE VII
Committees
Committees deemed necessary by the Executive Committee shall be appointed by the
President.
a. The members of all standing committees shall serve for a period of one year.
b. Ad -hoc committees shall exist until they conclude their job.
c. The Budget Committee will consist of three council members serving three-year terms
on a rotating basis. The Extension Regional Administrator and/or County Leader will
serve as budget officer if budget authority is assigned. The county commissioners will
make up the other half of the committee.
ARTICLE Vill
Quorum
Those duly elected members present at any regular or specially called meeting will constitute a
quorum.
Amendments
Amendments to the By-laws may be made at any regular or special meeting by a two-thirds
vote of those members present and voting provided the proposed amendment was submitted
in writing to the membership at least ten days prior to the date of the meeting.
ARTICLE X
Meeting Management
The council will determine at the beginning of each year the style of meeting management it
will use. (For example: decision -making by consensus or by parliamentary procedure.)
OREGON STATE UNIVERSITY
Extension Service - Deschutes County
Deschutes County Extension Advisory Council Bylaws
7T ,F4"
Since the Smith -Lever Act of 1914, which formalized Extension work as a partnership between the U.S.
Department of Agriculture, land-grant universities, and county governments, advisory councils have been
integral in guiding Extension programs. In Deschutes County, these councils have continuously provided
valuable insights and support, significantly contributing to the success and value of Extension activities.
In the spirit of this longstanding tradition and to enhance the democratic planning process, we hereby
adopt these updated bylaws, reflecting a more streamlined and collaborative approach to our advisory
roles within the OSU Extension framework in Deschutes County.'
Article I: Name and Purpose
1. The Council shall be known as the OSU Deschutes County Extension Advisory Council.
2. Its purpose is to advise and support the OSU Extension Service in Deschutes County and to advocate for
the Extension Service programs in their communities and networks..
Article l Membership
1. Membership shall be comprised of at least five (5)'community members that reside in Deschutes County
that may or may not use Extension's services. They should have an interest in Extension education or have
expertise, knowledge and/or interest in offered by the Extension service.
2. Members will be identified by Extension leadership and appointed by Deschutes County BOCC for an
initial term of three years. Following this, those with consistent attendance may be invited for up to two
additional three -yeas terms. Terms begin in January.
3. Members will be asked to serve on the budgetcommittee at least once per term. They will contribute to
the County budget process by offering their attendance and support during the County budget
presentation and hearing in May.
4. Members are appointed based on their interest in community development and Extension programs by
Extension leadership on a non-discriminatory basis.
S. After three consecutive meeting absences, the council retains the right to determine membership status.
Vacancies may be filled by Extension leadership as needed.
Article III: Meetings
1. The Council shall meet regularly, at least three times a year.
2. Meetings shall be conducted in a casual, collaborative manner, focusing on discussion and advisory input
rather than formal procedures.
3. The purpose of the meetings shall be for the following:
a. To evaluate reports of activities, projects, or programs and make suggestions for improvement.
b. To provide Council members information concerning the county and state Extension programs
helpful to address needs of the community.
c. To identify and prioritize problems and issues facing the people in Deschutes County that can be
addressed by Extension.
4. A simple majority of members present constitutes a quorum for meeting discussions.
5. Decisions will be made by consensus.
Article IV. Roles and Responsibilities
1. All members are equal; there are no formal officer roles.
2. All members must attend at least two meetings each calendar year (Jan - Dec) to be in good standing.
Article V>Committees
1. The Council may form ad hoc committees as needed to address specific issues or projects.
u- -�-
2. Committee members are volunteers from within the Council and ioCUS Un Cor,v iiarauve- UIIUILb.
Article VI: Amendments
1. These bylaws can be amended by a consensus among the Council members during a regular meeting.
Article VII: Extension Personnel Interaction
1. The Council will maintain a cooperative relationship with OSU Extension Service faculty and staff.
2. Extension faculty and staff may attend meetings as advisors and provide necessary support.
Article Vill: Dissolution
1. In the event of dissolution, all Council assets shall revert to the OSU Extension Service for use in
Deschutes County.
v1 E S COG�a
MEETING DATE: November 18, 2024
SUBJECT: Authorization to add 2.00 regular duration FTE within the Health Services
department to transition telehealth providers to in -person providers
RECOMMENDED MOTION:
Move approval to add 2.00 regular duration FTE within the 2024-25 Deschutes County
Budget.
BACKGROUND AND POLICY IMPLICATIONS:
The Health Services Behavioral Health Medical Team requests transitioning two telehealth
contracted providers to two in -person providers. Specifically, the appropriated contract
dollars of $276,365 will be put toward funding 1.00 regular FTE Psychiatric Nurse
Practitioner position as of 1/1/25 and 1.0 regular FTE Psychiatrist, also as of 1/1/25. This
funding will come from the current Iris Telehealth contract and be reallocated to the
personnel budget.
BUDGET IMPACTS:
The fiscal year 2025 estimated cost for adding a 1.00 FTE Psychiatric Nurse Practitioner and
0 Psychiatrist will be $276,365.
The telehealth contract will be reduced from $765,313 to $488,948 and Personnel
appropriations increased from $1,955,579 to $2,231,944.
Oregon Local Budget Law allows a transfer within the Program Expense category;
therefore, a Board approved budget adjustment is not necessary.
ATTENDANCE:
Chandra Mola, Behavioral Health Medical Team Program Manager
v1 E S C-0
2� BOARD OF
COMMISSIONERS
MEETING DATE: November 18, 2024
SUBJECT: Approval of a Cybersecurity Plan for the County
RECOMMENDED MOTION:
Move approval of County Administrator signature of Information Technology Cybersecurity
Strategy.
BACKGROUND AND POLICY IMPLICATIONS:
Until recently, our organization has not had a formal cybersecurity plan in place. However,
with the recent hire of our Information Security Manager, we have developed a
comprehensive strategy aimed at strengthening our security posture. This plan
i Ynrn Ynnratec nrnnrtive mnncz NIYfPc inrh irrllincr Pf fnrtz like regular Ilar tabletnn eYerricec tr1
simulate potential threats, a detailed incident response plan to ensure timely and effective
action during security events, and phishing campaigns to test and improve employee
vigilance. In addition, we are enhancing cybersecurity training across the organization,
updating security policies, and implementing software upgrades to protect our systems
and data. These efforts are designed to minimize risks and improve our overall resilience to
cyber threats.
BUDGET IMPACTS:
None
ATTENDANCE:
Tania Mahood, Information Technology Director/CTO
Zachary Neemann, Information Security Manager
BOARD OF
COMMISSIONERS
MEETING DATE: November 18, 2024
SUBJECT: Greater Sage -Grouse - 2024 Mapping Update
RECOMMENDED MOTION:
N/A - informational update only.
BACKGROUND AND POLICY IMPLICATIONS:
Staff will conduct a work session with the Board to discuss an upcoming Land Conservation
and Development Commission hearing to consider updates to the Greater Sage -Grouse
habitat maps in OAR 660-023-0115.
BUDGET IMPACTS:
None
ATTENDANCE:
Nicole Mardell, AICP, Senior Planner - Long Range
Will Groves, Planning Manager
MEMORANDUM
TO: Deschutes County Board of County Commissioners ("Board")
FROM: Nicole Mardell, AICP, Senior Planner - Long Range
Will Groves, Planning Manager
DATE: November 1, 2024
SUBJECT: Greater Sage -Grouse - 2024 Mapping Update
Staff will conduct a work session with the Board on November 18, 2024, to discuss the
Oregon Department of Fish and Wildlife (ODFW)'s and the Oregon Department of Land
Conservation and Development (LCDC)'s efforts to update the Greater Sage -Grouse habitat
maps.
BACKGROUND
In 2015, LCDC adopted new rules' addressing potential conflicts between large-scale
development and sage -grouse habitat. The rules applied to seven eastern Oregon counties
with significant sage -grouse habitat, based on data and maps approved by the Oregon Fish
and Wildlife Commission (OFWC) in 2011.
Shortly after this rulemaking, the Board of County Commissioners adopted Ordinance Nos.
2015-010 and 2015-011, incorporating sage -grouse habitat maps and regulations into the
Deschutes County Code and Comprehensive Plan. This is implemented through Chapter
18.89 of the Deschutes County Code, the Greater -Sage Grouse Area Combining Zone.
The Greater -Sage Grouse Area Combining Zone includes three habitat areas:
• Core Area, also known as Priority Areas for Conservation (PACs): mapped sagebrush
types or other habitats that support sage -grouse annual life history requirements
1 OAR 660-23-0015
including Ieks.' This area has the greatest limitations and mitigation requirements for
large-scale' development.
• Low Density Habitat: mapped sagebrush types or other habitats that support sage -
grouse. This area has limitations and mitigation requirements for large-scale
development, although at a lesser tier than in core areas.
• General habitat: occupied (seasonal or year-round) habitat outside core and low -
density habitats.
The Greater -Sage Grouse Combining Zone applies only to areas that are within 3.1 miles of
a lekand apply to lands protected under Statewide Planning Goals 3 and 4. Privately owned
property in the Alfalfa, Horse Ridge East, and Bend-Tumalo-Redmond Exclusive Farm Use
(EFU subzones) are included in these areas, as well as one property that is split zoned and
includes land zoned for Forest Use (F-1). Federal lands are exempt from County land use
requirements, although several federally owned properties are included within the boundary
of this zone.
II. 2022-2024 UPDATE PROCESS
ODFW staff initiated the process to update the Sage -Grouse Conservation Assessment and
Strategy for Oregon (CARS) and Sage -Grouse habitat maps in March 2022. The new maps
were intended to provide a more accurate boundary of Greater Sage -Grouse habitat through
updated collaring data. ODFW held a public outreach process in summer 2023 to gather
feedback on the new maps, including outreach to County staff and individual property
owners. Any amendments to the maps were required to be supported by biological data
related to Greater -Sage Grouse leks and habitat areas. To our knowledge, no map
amendments were submitted by Deschutes County residents to ODFW for consideration. In
December 2023, the OFWC adopted the new maps and began coordination with DLCD to
formally integrate the new information into OAR 660-023-0115.
Once adopted into OAR 660-023-0115, land use requirements would officially apply to the
new map boundary. On Monday, October 21, 2024, CDD staff received notice of an LCDC
z "Lek" means an area where male sage -grouse display during the breeding season to attract females (also referred
to as strutting -ground).
3 "Large-scale development" means uses that are: over 50 feet in height; have a direct impact in excess of five acres; generate
more than 50 vehicle trips per day; or create noise levels of at least 70 dB at zero meters for sustained periods of time. Uses
that constitute large-scale development also require review by county decision makers and are listed in one of the following
categories identified in the table attached to OAR 660-033-0120.
A. Commercial Uses.
B. Mineral, Aggregate, Oil and Gas Uses.
C. Transportation Uses.
D. Utility/Solid Waste Disposal Facilities.
E. Parks/Public/Quasi-Public.
Page 2 of 4
public hearing on January 23, 2025, to consider the new maps. LCDC is required to send
Measure 56 notice to all properties impacted by the map changes. Deschutes County will be
sending that notice on behalf of DLCD. The notice will also include information on a hearing
before the Board of County Commissioners, as any changes to OAR 660-023-0115 require
amendments to the County's Sage -Grouse Combining Zone, which implements the state
rule.
III. NOTABLE MAP CHANGES
At the July 2023 work session, staff presented information to the Board on notable map
changes utilizing the dataset provided by ODFW. DLCD staff sent over a new dataset on
October 21, 2024. After reanalyzing the new map information, it appears four properties in
the Millican Rural Service Center have been removed from the low -density habitat area,
and therefore are not subject to the requirements of OAR 660-023-0115. All other changes
to properties in Deschutes County resulting from the map update are the same as
presented in July 2023.
Overall, this process will result in minor changes to mapped Sage -Grouse habitat in
Deschutes County for non-federal properties (owned by County, State, or private parties).
Approximately 180 taxlots (11,124 acres) will be removed from the habitat area entirely,
while 188 taxlots will be newly added to the habitat area. 70 taxlots (13,604 acres) will be
remapped from Low Density to Core Habitat and subject to additional regulations, while 32
taxlots (3,626 acres) will be remapped from Core to Low Density, and will be subject to
lesser regulations.
IV. IMPACT OF GREATER SAGE -GROUSE COMBINING ZONE
The combining zone aims to regulate activities that are potentially harmful to sage grouse
habitats. Development projects within specified areas near occupied sage -grouse breeding
sites, or leks, require County and ODFW review to ascertain if they pose a conflict. There are
two main types: large-scale and smaller developments.
Large-scale developments are subject to a two-step analysis, evaluating their size, potential
impact area, traffic generation, height, and noise levels. Examples include solar projects and
Page 3 of 4
aggregate quarries. Meanwhile, smaller -scale developments in mapped sage -grouse habitat
areas, like a two -acre guest ranch, would require evaluation from the Oregon Department of
Fish and Wildlife (ODFW) for potential threats to the habitat. The regulation and mitigation
guidelines differ based on the area type - Core Area, Low Density Area, or General Habitat.
These regulations detail allowable disturbances, mitigation measures, and consultations
required with ODFW, ensuring the protection and conservation of the sage grouse habitat.
The applicable regulations are discussed in greater detail in Attachment A.
V. NEXT STEPS
Staff is seeking direction from the Board on providing comments to DLCD for the January 23,
2025, public hearing to adopt the new Greater Sage -Grouse maps into OAR 660-023-0115.
Following adoption of the maps by LCDC, staff will return for a public hearing before the
Board to integrate the new map information into the County's Greater Sage -Grouse
Combining Zone.
ATTACHMENTS
A. Ordinance No. 2015-010 and 2015-010 Findings - Establishment of Greater Sage -
Grouse Combining Zone
B. November 8, 2024: Draft Sage -Grouse Combining Zone Comparison Map
Page 4 of 4
R''1EV��IIIEWFI
LEf l itWSEL
Attachment A
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DLSCHUTES COUNTY, OREGON
An Ordinance Amending Deschutes County Code
Title 23 and the Deschutes County Comprehensive * ORDINANCE NO.2015-010
Plan, and Declaring an Emergency
WHEREAS, on July 23, 2015 the Oregon Department of Land Conservation and Development
Commission adopted Greater Sage -Grouse habitat inventories and rules establishing a procedure for considering
development proposals on lands identified as significant Greater Sage -Grouse Habitat; and
WHEREAS, Deschutes County is one of seven counties with Greater Sage -Grouse Habitat; and
WHEREAS, amendments to the Deschutes County Comprehensive Plan are necessary to comply with
ORS 197.646(3) and OAR 660-023-0115(4); and
WHEREAS, after notice was given in accordance with applicable law, a public hearing was held before
the Deschutes County Planning Commission on October 8, 2015 to consider the revised County Comprehensive
Plan; and
WHEREAS, on November 12, 2015 the Planning Commission forwarded to the Board of County
Commissioners ("Board") a recommendation of approval to adopt changes to the Comprehensive Plan; and
WHEREAS, the Board considered this matter after a duly noticed public hearing on December 2 and
concluded that the public will benefit from changes to the Comprehensive Plan; and
WHEREAS, the Board finds it in the public interest to adopt the following Comprehensive Plan
amendments; now, therefore,
TIIE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, ORDAINS
as follows:
Section 1. AMENDMENT. DCC 23.01.010, Introduction, is amended to read as described in Exhibit
"A," attached hereto and by this reference incorporated herein, with new language underlined and language to
be deleted in sl lE hfeagh.
Section 2, ADOPTION, Deschutes County Comprehensive Plan Map, Greater Sage Grouse Habitat
Area Inventory Map is adopted to describe properties affected by the designation as shown in Exhibit "B,"
attached and incorporated by reference herein.
Section 3. AMENDMENT. Deschutes County Comprehensive Plan Map, Deschutes County Sensitive
Bird and Mammal Habitat Inventory Map is amended to describe properties affected by the designation as
shown in Exhibit "C," attached and incorporated by reference herein.
Section 4. AMENDMENT. Deschutes County Comprehensive Plan Chapter 2, Resource
Management, is amended to read as described in Exhibit "D," attached hereto and by this reference incorporated
herein, with new language underlined and language to be deleted in strikethroagh.
PAGE I OF 2 - ORDINANCE NO. 2015-010
Section 5. AMENDMENT. Deschutes County Comprehensive Plan Chapter 5, Supplementary
Sections, is amended to read as described in Exhibit "E," attached hereto and by this reference incorporated
herein, with new language underlined and language to be deleted in strikethi-ough.
Section 6. FINDINGS. Tile Board adopts as its findings Exhibit "F," attached and incorporated by
reference herein.
Section 7. EMERGENCY. This Ordinance being necessary for the immediate preservation of the
public peace, health and safety, an emergency is declared to exist, and this Ordinance takes effect on its passage.
BOARD OF COUNTY COMMISSIONERS
Dated this c�/ of , 2015 OF DESCHUTES COUNTY, OREGON
ANTHONY De BONE, Chair
ALAN UNGER, Vice Chair
ATTEST:
Recording Secretary TAMM - ANEY, Co issioner
r
d � ,r
Date of 1" Reading: / day of ti 2015.
�1
Date of 2" Read In `day of '2015-
Record of Adoption Vote:
Commissioner Yes No Abstained Excused
Anthony De Bone
Alan Unger
Tammy Baney e--
Effective daterday of �� r , 2015.
PAGE 2 OF 2 - ORDINANCE NO.2015-010
Chapter 23.01 COMPREHENSIVE PLAN
23.01.010. Introduction.
A. The Deschutes County Comprehensive Plan, adopted by the Board in Ordinance 2011-003
and found on the Deschutes County Community Development Department website, is
incorporated by reference herein.
B. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2011-027, are incorporated by reference herein.
C. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2012-005, are incorporated by reference herein.
D. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2012-012, are incorporated by reference herein.
E. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2012-016, are incorporated by reference herein.
F. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2013-002, are incorporated by reference herein.
G. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2013-009, are incorporated by reference herein.
H. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2013-012, are incorporated by reference herein.
1. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2013-007, are incorporated by reference herein.
J. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2014-005, are incorporated by reference herein.
K. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2014-006, are incorporated by reference herein.
11. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2014-012, are incorporated by reference herein.
M. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2014-021, are incorporated by reference herein.
N. The Deschutes County Comprehensive Plan amendments, adopted by the Board in Ordinance
2014-027, are incorporated by reference herein.
0. The Deschutes ('aunty C'omprelzcnsive_P.lan ani ndm'nts.,aL-ioptc_d_by the Bola rd in Ordinance
2015-010. are incorporated by reference herein.
(Qrd. 2015-01012015; Ord. 2014-27 §1, 2014; Ord. 2014-121 §1, 2014; Ord. 2014-12 §1, 2014; Ord.
2014-006 §2, 2014; Ord. 2014-005 §2, 2014; Ord. 2013-012 §2, 2013; Ord. 2013-009 §2, 2013; Ord.
2013-007 §1, 2013; Ord. 2013-002 §1, 2013; Ord. 2013-001 §1, 2013; Ord. 2012-016 §1, 2012; Ord.
2012-013 § 1, 2012; Ord. 2012-005 § 1, 2012; Ord. 2011-027 § 1 through 12, 2011; Ord. 2011-017
repealed; Ord.2011-003 §3, 201 1)
Click here to be directed to the Comprehensive Plan (http://www.deschutes.or 7/€ compplan)
PAGE 1 OF 1 - EXHIBIT A TO ORDINANCE 2015-010
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Background
Wildlife diversity is a major attraction of Deschutes County. It was mentioned in many
Comprehensive Plan meetings in 2008 and 2009 as important to the community. Healthy
wildlife populations are often a sign of a healthy environment for humans as well as other
species. The key to protecting wildlife is protecting the habitats each species needs for food,
water, shelter and reproduction. Also important is retaining or enhancing connectivity between
habitats, in order to protect migration routes and avoid isolated populations.
Wildlife is tied to land use planning because human development impacts habitats in complex
ways. Wildlife protections are provided by federal, state and local governments. Oregon land
use planning protects wildlife with Statewide Planning Goal 5, Open Spaces, Scenic and
Historical Areas and Natural Resources and the associated Oregon Administrative Rule (OAR)
660-023 (this Rule replaced 660-016 in 1996). Statewide Goal 5 includes a list of resources
which each local government must inventory, including wildlife habitat.
The process requires local governments to inventory wildlife habitat and determine which items
on the inventory are significant. For sites identified as significant, an Economic, Social,
Environmental and Energy (ESEE) analysis is required. The analysis leads to one of three
choices: preserve the resource, allow proposed uses that conflict with the resource or strike a
balance between the resource and the conflicting uses. A program must be provided to protect
ran oc `ictcrmincri iw tho FCFF onniveic
In considering wildlife habitat, counties rely on the expertise of the Oregon Department of Fish
and Wildlife (ODFW) and U.S. Fish and Wildlife Service (USFWS). Those agencies provide
information for the required wildlife inventory and recommendations on how to protect
wildlife habitat on private lands. Note that this section focuses on wildlife, while fish are
covered in the Water Resources section of this Plan.
Wildlife Designations
Comprehensive Planning for Wildlife
Plan 2000, the Comprehensive Plan adopted in 1979, included a Fish and Wildlife Chapter with
policies aimed at protecting wildlife. That Plan also noted the controversial nature of wildlife
protections. To implement the Plan policies, the Wildlife Area Combining Zone was adopted.
This overlay zone was intended to protect identified big game habitat through zoning tools such
as appropriate lot sizes and setbacks. In 1986 a River Study was completed and adopted into
the Resource Element. Goals and policies from that study, including wildlife goals, were added
to Plan 2000.
As part of State mandated Periodic Review, the County took another look at wildlife
protections to further comply with the requirements of Goal 5 and the then prevailing OAR
660-16. The County worked with the ODFW to obtain the most recent inventory information
on fish and wildlife resources in the county and to identify uses conflicting with those
resources. This information was used to update the inventories and amend the ESEE analyses.
DESCHUTES COUNTY COMPREHENSIVE PLAN — 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE I OF 10 — EXHIBIT "D" TO ORDINANCE 2015-010
In addition, ODFW provided information to support zoning ordinance provisions to resolve
conflicts between fish and wildlife resource protection and development. The County adopted a
Sensitive Bird and Mammal Combining Zone which identified and protected specific bird nests
or leks and bat hibernating or nursery sites.
Ordinances for Compliance with Goal 5
During periodic review in 1992, Deschutes County met the requirements of Goal 5 by:
■ The adoption of Goals and Policies in Ordinance 92-040 reflecting Goal 5 requirements,
including a Sensitive Bird and Mammal Combining Zone to identify and protect specific
bird nests or leks and bat hibernating or nursery sites;
■ The adoption of Ordinance 92-041 amended the comprehensive plan to inventory each
Goal 5 resource, analyze conflicting uses, and analyze the ESEE consequences of protecting
or not protecting inventoried fish and wildlife resources;
■ The adoption of zoning ordinance provisions in Ordinance 92-042, as applied to
inventoried sites by the map adopted by Ordinance 92-046.
In 2015, the Land Conservation Dev_eloornent_Commission (LCDC,I adopted rules to
Oregon Administrative Rule (OAR) ehapcer _660, division 23 ,to establish procedures for
consideringdevela nienL pr ODOSak on lands identified as Greater 5a_ge-Gt Ouse Area, Habitat.
Deschutes County met the requirements by:
Adopting the 2015 Goal 5 Greater Sage Grouse habitat Area Inventory Map into its
Comprehensive Plan and amending the Sensitive Bird and Marnmal Habitat Inventory to
remove 1990 sage grouse lek and range, data by Ordinance 2015-010 (Those maps are
incorporated by reference herein); and,
■ Adopting sage grouse re ulations as a Greater Sage_QI-.p se_Area Combining Zone by
Ordinance 2015-01 1.
Wildlife Snapshot 2008-2009
Source: County GIS data
There are 816,649 acres in Deschutes County's Wildlife Area Combining Zone.
There are 40 sites protected by the Sensitive Bird and Mammal Habitat Combining Zone.
76% of County land is owned and managed by the Federal government through the U.S.
Forest Service and Bureau of Land Management.
Source: Fishing, Hunting, Wildlife Viewing, and Shellfishing in Oregon, 2008 May 2009 Prepared for
Oregon Department of Fish and Wildlife by Dean Runyan Associates
■ Nearly $70 million was spent in Deschutes County on travel generated expenditures on
wildlife viewing, fishing and hunting by people from over 50 miles away.
■ Over 60% of the $70 million noted above was spent for wildlife viewing, with fishing
second with nearly 30% and nearly 10% on hunting.
■ Over $8 million in revenue from fishing, hunting and wildlife viewing came from people
who live in the County or within 50 miles of the County.
■ Over 60% of the $8 million noted above was spent on fishing, over 20% was spent on
hunting and under 20% was spent on wildlife viewing.
All total, over $78 million was spent in Deschutes County on fishing, hunting and wildlife
viewing.
DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 2 OF 10 - EXHIBIT "D" TO ORDINANCE 2015-010
Deer Migration Corridor
The Bend/La Pine migration corridor is approximately 56 miles long and 3 to 4 miles wide and
parallels the Deschutes and Little Deschutes Rivers. The corridor is used by deer migrating
from summer range in the forest along the east slope of the Cascades to the North Paulina
deer winter range. Deschutes County adopted a "Deer Migration Priority Area" based on a
1999 ODFW map submitted to the South County Regional Problem Solving Group. This
specific sub -area is precluded from destination resorts.
Deer Winter Range
The ODFW identified the Metolius, Tumalo and North Paulina deer winter ranges during
Deschutes County's initial comprehensive plan. The boundaries of these winter ranges are
shown on the Big Game Sensitive Area map in the 1978 Comprehensive Plan and have been
zoned with the Wildlife Combining Zone since 1979. The winter ranges support a population of
approximately 15,000 deer.
In 1992, ODFW recommended deer winter range in the northeast corner of the county, in the
Smith Rock State Park area, be included in the Deschutes County inventory and protected with
the same measures applied to other deer winter range. This area was officially included and
mapped on the Wildlife Combining Map when Ordinance 92-040 was adopted by the Board of
County Commissioners.
Elk Habitat
The Land and Resource Management Plan for the Deschutes National Forest identifies 6 key
elk habitat areas in Deschutes County. The ODFW also recognizes these areas as critical elk
habitat for calving, winter or summer range. The following areas are mapped on the Big Game
Habitat Area map and in the Deschutes National Forest Land and Resource Management Plan:
■ Tumalo Mountain
■ Kiwa
■ Ryan
■ Crane Prairie
■ Fall River
■ Clover Meadow
Antelope Habitat
The Bend and Ochoco District offices of the ODFW provided maps of the antelope range and
winter range. The available information is adequate to indicate that the resource is significant.
The antelope habitat is mapped on Deschutes County's Big Game Habitat -Wildlife Area
Combining Zone Map.
Sensitive Birds
Nest sites for the northern bald eagle, osprey, golden eagle, prairie falcon, great grey owl, and
great blue heron rookeries are inventoried in Ordinance No. 92-041. The area required for
each nest site varies between species. The minimum area required for protection of nest sites
has been identified by the ODFW in their management guidelines for protecting colony nesting
birds, osprey, eagles and raptor nests.
DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 3 OF 10 - EXHIBIT "D" TO ORDINANCE 20 15-0 10
Federal and State Wildlife Protections
Federal Protections
The primary federal protection for wildlife is the Endangered Species Act (ESA), which sets the
preservation of biodiversity as its highest priority. Under ESA, National Oceanic Atmospheric
Administration (NOAA) Fisheries or the U.S. Fish and Wildlife Service (USFWS) list species as
threatened or endangered. ESA prohibits both federal actions that jeopardize listed species and
private actions that result in the "taking" of listed species. Court rulings have explicitly
determined that habitat modification can lead to a "taking," even if the modification does not
affect a specific individual member of the species. ESA authorizes civil and criminal suits be
brought against entities that violate its substantive or procedural provisions.
There are two fish species and one bird species listed as federally threatened or endangered in
Deschutes County. Fish are discussed under the Water Resources section of this chapter and
the bird, the Northern Spotted Owl, has not been found on private lands.
State Protections
It is Oregon's policy "to prevent the serious depletion of any indigenous species" (ORS
496.012). The Oregon Department of Fish and Wildlife maintains a list of fish and wildlife
species determined to be either threatened or endangered according to OAR 635. When a
species population is seriously depleted, recovery can be difficult and expensive as well as
socially and economically divisive. To provide a positive approach to species conservation, a
"sensitive" species classification was created under Oregon's Sensitive Specie Rule (OAR 635-
100-040). Table 2.7.1 lists species in Deschutes County that are listed by either federal or state
wildlife agencies under the above mentioned laws.
Besides the listings of endangered or threatened, species can be federally listed as candidate
species or species of concern. State listings include threatened, critical and vulnerable. Each
status has a definition specifying different actions.
4 DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 4 OF 10 - EXHIBIT "D" TO ORDINANCE 20 15-0 10
Table2.6.1- Special Status of Select Mammals, Birds, Amphibians, and Reptiles in
Deschutes County 2009
Species State Status Federal Status
Mammals _�_--- --
California Wolverine
Threatened
Species of Concern
Fisher
Critical
--
^-LL� m- LLV
Fringed Myotis
Vulnerable-
--
_
Long-eared Myotis
--
Species of Concern
Long-legged Myotis
Vulnerable
Species of Concern
Pallid Bat
Preble's Shrew
Vulnerable ��
Species
Species of Concern
Pygmy Rabbit
Vulnerable
Species of Concern_
Silver-haried bat
Vulnerable
Species of Concern y
Small -footed Myotis m
--
Species of Concern
���---�-�
Spotted bat
Vulnerable
--
_ _
Townsends western big -eared bat
Critical
Species of Concern
Yuma Yuma Myotis
--
Species of Concern
Birds
American Peregrine Falcon
Vulnerable
Delisted
Bald Eagle
Threatened
T - mmDelisted
Black Tern -
Black.backed_Woodpecker __
Ferruginous Hawk
-- —
Vulnerable
Species of Concern
--
Vulnerable
_
Species of Concern
Flammulated Owl
Vulnerable
--
Great Gray Owl
Vulnerable
Greater Sage Grouse
Vulnerable
Species of Concern
L� • is' 1n!^odpec!ce;
Critical
S Species of Concern
Loggerhead Shrike
Vulnerable
--
�� Long -billed Cur lew w
Vulnerable
--
Mountain Quail
Vulnerable
Species of Concern
Northern Goshawk
Vulnerable
Species of Concern
Northern Spotted Owl
Threatened
Threatened
Olive -sided Flycatcher
Pileated Woodpecker-
Vulnerable
Vulnerable
Species of Concern
--
Swainson's Hawk
Vulnerable
--
Western Burrowing Owl
Vulnerable*
Species of Concern
White -head Woodpecker-
Critical
Species of Concern
Willow Flycatcher
Yetlow-breasted chat
Vulnerable
--
Species of Concern
Species of Concern
Yellow -billed cuckoo
Vulnerable
Candidate —
Amphibians and Reptiles
Cascades Frog
Vulnerable
Species of Concern
Coastal tailed frog
Vulnerable
Species of Concern
Northern Sagebrush Lizard
--
Species of Concern
Oregon slender salamander
Oregon Spotted Frog
—_Vulnerable
Species of Concern
Critical
Candidate
Western Pond Turtle
Critical
--
Western Toad
Vulnerable
-
listed only for the Basin and Range Ecoregion
Source: 2009 Interagency Report and ODFW
DESCHUTES COUNTY COMPREHENSIVE PLAN — 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 5 OF 10 - EXHIBIT "D" TO ORDINANCE 20 15-0 10
5
Oregon Department of Fish and Wildlife
Oregon Conservation Strategy
In 2006 the Oregon Conservation Strategy (OCS) was adopted by Oregon's Fish and Wildlife
Commission for the state of Oregon. Wildlife and habitat issues are often crisis -driven and
focused on individual species. The OSC is intended to provide a long-term, big -picture look,
using the best available science, on how best to maintain and improve Oregon's species,
habitats and ecosystems.
This document is not intended to be a set of regulations, but rather it presents issues,
opportunities and recommended actions that can serve as the basis for regional collaborative
actions. The recommendations within the OCS can be used to address species and habitat
conservation needs, to expand existing partnerships and develop new ones, and to provide a
context for balancing Oregon's conservation and development priorities. The future of many
species will depend on landowners' and land managers' willingness to voluntarily take action on
their own to improve fish and wildlife habitat.
The OCS works by defining ecoregions and offering an overview of each region that covers a
variety of ecological, land use and economic issues. Parts of Deschutes County fall into three of
the ecoregions; East Cascade, Blue Mountains and Northern Basin and Range. For Deschutes
County this document offers a wealth of knowledge that can be used to inform fish and wildlife
habitat policies and protect and enhance ecosystems.
Fish and Wildlife Habitat Mitigation Policy
The ODFW's Fish and Wildlife Habitat Mitigation Policy provides direction for their staff to
r evlerand comment on�m{nicuhn ounr.i+ %A4IrII;fn hohito* Tkic nnliry
•n...- .u..�a... . ..t+...n..J
recognizes six distinct categories of wildlife habitat ranging from Category I — essential, limited,
and irreplaceable habitat, to Category 6 — low value habitat. The policy goal for Category I
habitat is no loss of habitat quantity or quality through avoidance of impacts by using
development action if impacts cannot be avoided. The ODFW recommends avoidance of
Category I habitats as they are irreplaceable, and thus mitigation is not a viable option.
Categories 2-4 are for essential or important, but not irreplaceable habitats. Category 5 habitat
is not essential or important, but has high restoration potential.
Interagency Report
In 2009 the USFW, ODFW, U.S. Forest Service and the Bureau of Land Management
collaborated to provide a report on Wildlife in Deschutes County, Updated Wildlife Information
and Recommendations for the Deschutes County Comprehensive Plan Update (Interagency Report).
This report provided updated information to be used in revising the County Goal 5 inventory.
This update will be done as part of the Goal 5 review as described in Section 2.4 of this Plan.
The report also outlined numerous issues that the agencies believe are important for the
County to address. The Interagency Report generated debate over how best to protect wildlife
while also protecting the rights of property owners. Key issues from the report are touched on
below.
Economic benefits of fish and wildlife: The report notes the ODFW report by Dean Runyan
regarding the economic benefits of fishing, hunting and wildlife viewing, including that Deschutes
County generated more freshwater fishing revenue than any other county in Oregon.
6 DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 6 OF 10 - EXHIBIT "D" TO ORDINANCE 2015-010
Oregon Conservation Strategy: The report discusses the Oregon Conservation Strategy described
above and recommends that the County use it as a guide and reference for the maintenance
and enhancement of wildlife resources.
Threatened and Endangered Species and Species of Concern: The report recommends developing
and adopting measures to protect federal and state listed threatened and endangered species to
limit conflicting use.
Riparian and wetland areas for wildlife and fish: The report recommends completing and adopting
a Local Wetland Inventory. The current National Wetland Inventory was done at a scale so
that wetlands under 5 acres are not identified. Yet, those wetlands provide significant habitat.
Deschutes County adopted a Local Wetland Inventory for South County in 2011.
Oregon Spotted Frog. The report recommends adding an Oregon Spotted Frog habitat area to
the wildlife area combining zone and provides some specific ideas for protecting those areas.
The Oregon Spotted Frog can be found in the floodplains and wetlands along the Deschutes
River and Little Deschutes River, south of Bend. Riverine oxbows are particularly key habitat.
This frog is listed as a Federal Candidate and State Critical Species.
Shrub -Steppe Habitat: The report recommends the County consider impacts to wildlife and
habitat when development will degrade shrub -steppe habitat. Shrub -steppe habitat provides
needed resources for numerous birds and mammals, including 12 Oregon listed sensitive
species, and one threatened species. Large blocks of un®fragmented habitat with low human
disturbance are needed to support shrub -steppe wildlife. If avoidance of these areas is not
possible, providing for "no net loss' and a "net benefit" (restoration) of shrub -steppe habitat
should be a vital component of any conservation plan.
Greater Sage Grouse: The report provides recommendations for limiting conflicting uses near
sage grouse leks and habitat. The population management objective for sage -grouse in this
region (Prineville District), which includes portions of Deschutes and Crook counties, is to
restore sage grouse numbers and distribution near the 1980 spring breeding population level,
approximately 3,000 birds. Many aspects of human development have impacted sage grouse
populations and can be considered conflicting uses. Conservation efforts focused on maintaining
large expanses of sagebrush habitat, enhancing the quality of existing habitat, and increasing
connections between suitable habitat patches would be most beneficial to maintaining healthy
sage -grouse populations. Breeding and nesting habitat is particularly important because it is
essential, limited and irreplaceable.
Critical Bird and Mammal Sites: The report does not recommend additional or modification of
existing protections for site specific sensitive bird and mammal sites, except for additional
protections for sage grouse. The report does provide a new inventory and site specific
recommendations that will be used to update the list of Goal 5 wildlife resources.
Game Species: The report does not recommend changes to the existing big game winter range
or migration corridor maps. It does recommend that the County revise the uses allowed in
those areas to prohibit the following uses that generate activity, noise and habitat alteration:
■ Guest ranch
■ Outdoor commercial events (i.e. Wedding Venues, Farmers Market)
■ OHV course
■ Paintball course
DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 7 OF 10 - EXHIBIT "D" TO ORDINANCE 20 15-0 10
Shooting range
Model airplane park
BMX course
Sensitive Species: Table 2.7.2 shows species considered sensitive to human disturbance. Mule
deer are the only species in decline.
Table 2.7.2 - Big Game Population Estimates, Deschutes County (2009)
Species
Mule Deer
Population
9,337";,_._._�,.._.�r_�—.�_��a�.�.,,.�_........__m_�n.,,...�_....F.��_
Elk
1.500
Pronghorn
Cougar
11000
— 150
Black Bear
150
Silver Grey Squirrel
�_w._•�.v____._N800.�
* The management objective for the Paulina and Upper Deschutes Wildlife Management Units, primarily
in Deschutes County, is an April adult population of 18,7000 mule deer.
Source: Interagency Report
Fish and Wildlife Habitat Mitigation Policy: The Interagency Report includes one recommendation
that is only from the ODFW. They recommend that the County require impact avoidance for
development that will impact Category I habitat and require a wildlife mitigation plan for
development that will impact habitat Categories 2-5, to limit conflicting uses.
The Interagency Report recommendations will be considered more closely when the Goal 5
review is undertaken.
ruture 01 ♦171u11M anal " aulLaL In Loescilu{.cJ NO Ly
Coordination
Much of the wildlife habitat in Deschutes County is located on public lands. Federal lands make
up 76% of County lands with another 3% State or County owned. Federal lands are not subject
to County regulation but as noted in the Forest section of this Plan, they are important
economic generators that also contribute to the community's quality of life, providing ample
opportunities for wildlife viewing, fishing and hunting. It should be noted that not all federal
lands are managed for wildlife habitat.
Regarding public lands the County's role is to coordinate with the land management agencies to
ensure development approved by the County does not impact wildlife.
Another area for coordination is with the Trust for Public Lands (TPL). In 2009 this non-profit
group initiated a Greenprint effort that will identify specific areas needing protection, including
wildlife habitat. A survey done by this organization identified protecting wildlife habitat as
important to County residents.
Rural Development
The loss of wildlife species and habitat may lead to declining recreational opportunities, tourist
dollars and quality of life. Yet, many species are sensitive to human development, with some
species benefiting and some harmed by land disturbance. New structures or infrastructure can
fragment habitats. Barriers such as roads, dams or housing can interfere with migration routes
and connectivity leading to isolated and unhealthy populations. Development can also increase
DESCHUTES COUNTY COMPREHENSIVE PLAN — 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 8 OF 10 - EXHIBIT "D" TO ORDINANCE 2015-010
non-native and invasive species. Most Deschutes County residents consider the local wildlife as
one of the benefits of living in this region. With careful planning, many of the impacts to wildlife
habitat can be mitigated.
DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 2 RESOURCE MANAGEMENT SECTION 2.6 WILDLIFE
PAGE 9 OF 10 - EXHIBIT "D" TO ORDINANCE 20 15-0 10
SBct%Ov� 2.�o Wi,l,011,ife �o��c�es
Goals and Policies
Goal I Maintain and enhance a diversity of wildlife and habitats.
Policy 2.6.1 Goal 5 wildlife inventories, ESEEs and programs are retained and not repealed.
Policy 2.6.2 Promote stewardship of wildlife habitats and corridors, particularly those with
significant biological, ecological, aesthetic and recreational value.
Policy 2.6.3 Ensure Goal 5 wildlife inventories and habitat protection programs are up-to-
date through public processes and expert sources, such as the 2009 Interagency
Report.
Policy 2.6.4 Support incentives for restoring and/or preserving significant wildlife habitat by
traditional means such as zoning or innovative means, including land swaps,
conservation easements, transfer of development rights, tax incentives or
purchase by public or non-profit agencies.
Policy 2.6.5 Assist in providing information and education on wildlife and habitat protection.
Policy 2.6.6 Review the Oregon Conservation Strategy when amending.the Wildlife section
of this Plan.
Policy 2.6.7 Use a combination of incentives, regulations and education to promote
stewardship of wildlife habitat and address the impacts of development.
Policy 2.6.8 Balance protection of wildlife with wildiand fire mitigation on private lands in the
designated Wildland Urban Interface.
Goal 2 Promote the economic and recreational benefits of wildlife and
habitat.
Policy 2.6.9 Encourage wildlife related tourism.
Policy 2.6.10 Coordinate with stakeholders to ensure access to significant wildlife and riparian
habitat through public or non-profit ownership.
Goal 3 Support retaining populations of Federal and State protected
endangered species.
Policy 2.6.1 1 Develop local approaches, in coordination with Federal and State agencies, for
protecting Federal or State Threatened or Endangered Species or Species of
Concern.
Policy 2_6.12__ Address potential conflicts between large-scale development and sage grouse
habitat using Ordinances Nos. 20 10-0 10 and, 20 10-01I which are consistent
with OAR 660-023-01 15.
10
DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 2 RESOURCE MANAGEMENT REFERENCES
PAGE 10 OF 10 - EXHIBIT "D" TO ORDINANCE 20 15-0 10
Sectiow 5.12 Leo%sl,at%ve ftistorU
Background
This section contains the legislative history of this Comprehensive Plan.
Table S.11.1 Comprehensive Plan Ordinance History
Ordinance
Date Adopted/
Effective
Chapter/Section
Amendment
All, except
Transportation, Tumalo
and Terrebonne
201 1-003
8-10-1 1/ 1 1-9-1 1
Community Plans,
Comprehensive Plan update
Deschutes Junction,
Destination Resorts and
ordinances adopted in
2011
2.5, 2.6, 3.4, 3.10, 3.5,
Housekeeping amendments to
201 1-027
10-31-1 1 / 1 1-9-1 1
4.6, 5.3, 5.8, 5.1 1,
23.40A, 23.40B,
ensure a smooth transition to
23.40.065, 23,01.010
the updated Plan
23.60, 23.64 (repealed),
---- --------------------- --- ------ ------
Updated Transportation
2012-005
8-20-12/ 1 1-19-12
3.7 (revised), Appendix C
System Plan
(added)
2012-012
8-20- 12J8-20-12
4. I , 4.2
La Pine Urban Growth
Boundary
2012-016
12-3- 12/3-4-13
3.9
Housekeeping amendments to
Destination Resort Chapter
Central Oregon Regional
2013-002
1-7-13/ 1-7-13
4.2
Large -lot Employment Land
Need Analysis
Comprehensive Plan Map
Amendment, changing
2013-009
2-6- 13/5-8- 13
1.3
designation of certain
property from Agriculture to
Rural Residential Exception
Area
Comprehensive Plan Map
2013-012
5-8-13/8-6-13
23.01.010
Amendment, including certain
property within City of Bend
Urban Growth Boundary
Newberry Country: A Plan
2013-007
5-29-13/8-27-13
3.10, 3.1 1
for Southern Deschutes
County
DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 5 SUPPLEMENTAL SECTIONS SECTION 5.11 GOAL 5 ADOPTED ORDINANCES
PAGE I OF 2 - EXHIBIT "E" TO ORDINANCE 2015-010
Ordinance
2013-016
Date Adopted/
Effective
10-21-13/ 10-21-13
Chapter/Section
23.01.010
Amendment
---- -.---- —
Comprehensive Plan Map
Amendment, including certain
property within City of Sisters
Urban Growth Boundary
Comprehensive Plan Map
2014-005
2-26-14/2-26-14
23.01.010
Amendment, including certainproperty
within City of Bend
Urban Growth Boundary
2014-012
4-2-14/7-1-14
3.10, 3.1 1
__..._.,.._.____......._........_._.._.__.._..m..._.y.,....._..................
Housekeeping amendments to
Title 23.
Comprehensive Plan Map
Amendment, changing
designation of certain
2014-021
8-27-14/ 1 1-25-14
23.01.010, 5.10
property from Sunriver Urban
Unincorporated Community
Forest to Sunriver Urban
Unincorporated Community
- --
Utility
_ _
- _ --
Comprehensive Plan Map
Amendment, changing
2014-027
12-15-14/3-31-15
23.01.010, 5.10
designation of certain
. C... �....... A .....: ,... I......,.
pl Vper ty 11 VI 11 /'16-1 :1CU1tU1 a to
Rural Industrial
.......... —_
Comprehensive Plan Text and
2015-010
12-2-15/ 12-2-15
2.6
Map Amendment recognizing
Greater Sage -Grouse Habitat
Inventories
DESCHUTES COUNTY COMPREHENSIVE PLAN - 2011
CHAPTER 5 SUPPLEMENTAL SECTIONS SECTION 5. 12LEGISLATIVE HISTORY
PAGE 2 OF 2 — EXHIBIT "E" TO ORDINANCE 201 S-010
FINDINGS
The Deschutes County Planning Commission held a public hearing on October 8, 2015
in Brothers to consider legislative plan amendments and to Deschutes County
Comprehensive Plan and legislative amendments to Deschutes County Code (DCC)
Title 18.' The Planning Commission closed the hearing but left the written record open
until October 23, 2015. On November 12, they forwarded a recommendation of adoption
to the Board of County Commissioners (Board). They also asked the Board to consider
adding an amendment to County Code requiring bonding and reclamation for renewable
energy facilities.
The Board held a hearing on December 2, 2015.
1. BACKGROUND
The Greater Sage Grouse is a species common to the western United States. Over time,
much of the sagebrush ecosystem needed to maintain a healthy population has
suffered. Habitat has eroded as a consequence of the introduction of invasive weeds,
juniper encroachment, large-scale development, wildland fire, and intensive agriculture.
Strong concerns about the future of the species have resulted in the United States Fish
and Wildlife Service (USFWS) receiving multiple petitions to list the Greater Sage
Grouse under the federal Endangered Species Act (ESA).
In April 2010, the USFWS determined that protection of Greater Sage Grouse under the
ESA was warranted. The USFWS did not list sage grouse at that time in order to
address other species facing greater risk of extinction, but stated its intent to revisit its
"Warranted but Precluded" decision. The USFWS must still make a determination
whether the species should be proposed for ESA listing or be removed from the
candidate list, which would result in no further consideration by this fall.
Sage grouse habitat in Oregon includes about 11 million acres distributed across five
Bureau of Land Management (BLM) management districts in seven central and eastern
Oregon counties (Baker, Crook, Deschutes, Harney, Lake, Malheur and Union). Private
lands account for about 21 percent of this total while BLM controls about 70 percent. The
remaining lands are made up of other public agencies including the Oregon Department
of State Lands.
Last January, Governor Kitzhaber requested the Oregon Land Conservation and
Development Commission (LCDC) initiate a rulemaking to address potential conflicts
between "large-scale development" and sage grouse habitat. The purpose is to address
a potential federal listing of the Greater Sage Grouse under the ESA. The Governor's
request follows the work of an interagency group called "SageCon," begun in 2012.
SageCon's goal is to demonstrate that Oregon can put together a plan of action that will
demonstrate that the federal listing for sage grouse in Oregon is unnecessary.
A public notice will be published in the Bulletin on September 20, 2015.
PAGE 1 OF 6 — EXHIBIT F TO ORDINANCE 2015-010
LCDC agreed and appointed a Sage Grouse Rules Advisory Committee (Committee) in
March to assist the Oregon Department of Land Conservation and Development (DLCD)
in drafting proposed rules. The Committee met four times. The rulemaking amends
Oregon Administrative Rule (OAR) chapter 660, division 23, often referred to as the
"Goal Five rule." The rule applies to non-federal lands in eastern Oregon that constitute
approximately 30 percent of sage grouse habitat. LCDC held a public hearing on July 23
and 24 in Burns, OR and after closing the hearing on the 24th, adopted the rules (OAR
660-024-0115).2 They became effective on August 13, 2015. State law, ORS 197.646(3)
requires the seven eastern Oregon counties, including Deschutes, to implement them.3
As a result, staff is initiating two ordinances. Ordinance 2015-010 contains the following
amendments:
• Exhibit A: Amendment to DCC 23.010.010, Introduction;
• Exhibit B: Comprehensive Plan map adopting Oregon Department of Fish and
Wildlife's (ODFW) Greater Sage -grouse Habitat Area Inventory Map (Core Area,
Low Density Area, and General Habitat, including occupied and occupied -
pending lek locations);
• Exhibit C: Comprehensive Plan map amendment removing Deschutes County's
1990 sage -grouse inventory and lek locations from the Sensitive Bird and
Mammal Habitat Inventory;
• Exhibit D: Amendment to Comprehensive Plan Chapter 2, Resource
Management, Section 2.6 —Wildlife;
• Exhibit E: Amendment to Comprehensive Plan Chapter 5, Supplemental
Sections, Section 5.12 — Legislative History; and,
• Exhibit F: Findings.
Ordinance 2015-011 contains the following amendments:
Exhibit A: Zoning code amendment to Deschutes County Code (DCC), adopting
Chapter 18.89, Greater Sage -Grouse Area Combining Zone (mirrors Oregon
Administrative Rule 660-024-0115); and,
• Exhibit B: Zoning code amendment to DCC 18.90, Sensitive Bird and Mammal
Habitat Combining Zone, removing outdated references to sage -grouse and leks.
II. REVIEW CRITERIA
ORS 197.646(3) requires Deschutes County to implement OAR 660-023-0115.
Subsection 4 of the rule underscores this requirement as well:
2 http://www.orcynn.ctov/LCD/Paaes/SagEGrouseRuleMg ing„aspx
3 ORS 197,646(3). his://www.oreggnleylslglur_Q.gov/bills lbws/lawsstattites/2013ors'197.html
PAGE 2 OF 6 - EXHIBIT F TO ORDINANCE 2015-010
"Local governments may develop a program to achieve consistency with
this rule by following the standard process in OAR 660-023-0030, 660-
023-0040 and 660-023-0050 and submitting the amendment to the
commission in the manner provided for periodic review under ORS
197.628 to 197.650 and OAR 660-025-0175. Until the commission has
acknowledged a county amendment to its comprehensive plan and land
use regulations to be in compliance with Goal 5 and equivalent to this rule
with regard to protecting sage -grouse habitat, sections (5) to (12) shall
apply directly to county land use decisions affecting significant sage -
grouse habitat" [emphasis added].
The changes to the Comprehensive Plan and new regulations in DCC Chapter 18.89
mirror the state rules. Therefore, the new chapter and the revisions to DCC 18.90 are
consistent with the County's Comprehensive Plan
II. SUMMARY
To supplement the overview below, attached with the findings are also a DLCD rule -
making summary and the rules themselves, OAR 660-023-0115 (Attachments 1 and 2).
A. New Sage Grouse Inventories
Deschutes County is now designating core areas, low density areas, and general habitat
within 3.1 miles of a lek as significant sage grouse habitat. These designations under
OAR 660-023-0115(6) only apply to lands protected under Statewide Planning Goals 3
and 4, which in Deschutes County's case are located in the Alfalfa, Horse Ridge East,
and Rend-Tumalo-Redmond. Exclusive Farm Use (EFUI subzones and Forest Use Znne
(F-1). All of the non-federal properties, except one, which is split zoned, are located in
EFU.
B. Regulatory Thresholds
There are two types of development that require County review to determine if it creates
a conflicting use to sage -grouse.
1. Large-scale development in core areas, low density areas, and lands within a
general habitat area located within 3.1 miles of an occupied or occupied -pending
lek.4 Large-scale development goes through a two-part analysis:
• First, is it a use listed in the OAR 660-033-0120 table (Attachment 3) that
requires review? If yes, than,
4 "Large-scale development" means uses that are: over 50 feet in height; have a direct impact in excess of
five acres; generate more than 50 vehicle trips per day; or create noise levels of at least 70 dB at zero
meters for sustained periods of time. Uses that constitute large-scale development also require review by
county decision makers and are listed in one of the following categories identified in the table attached to
OAR 660-033-0120,
A. Commercial Uses.
B. Mineral, Aggregate, Oil and Gas Uses.
C. Transportation Uses.
D. Utility/Solid Waste Disposal Facilities.
E. Parks/Public/Quasi-Public.
PAGE 3 OF 6 — EXHIBIT F TO ORDINANCE 2015-010
Does the use meet qualifying feature(s)? Is the use over 50 feet in height;
have a direct impact in excess of five acres; generate more than 50 vehicle
trips per day; or create noise levels of at least 70 dB at zero meters for
sustained periods of time? If yes, it is subject to review.
Examples:
A commercial photovoltaic solar project is a candidate to be considered large-
scale development because it requires review by local government and is
identified in category D — Utility/Solid Waste Disposal Facilities. However, it
would only be determined to be a large-scale development if it covers more than
five acres.
Alternatively, a three -acre aggregate quarry that requires review and is identified
in category B — Mineral, Aggregate, Oil and Gas Uses — would likely be
considered a large-scale development because of it noise and not because of its
size.
2. Smaller levels of development may jeopardize the future of the species if a
proposal is in close proximity of a lek. Land uses that do not qualify as "large-
scale development" would still be evaluated if they require review pursuant to the
OAR 660-033-0120 table and are proposed in:
a. Core area within 4.0 miles of an occupied or occupied -pending lek;
b. Low density area within 3.1 miles of an occupied or occupied -pending lek; or
c. General habitat within 3.1 miles of an occupied or occupied -pending lek.
Examples:
Farm use and other buildings provided in conjunction with farm use are exempt
since they do not require review.
Alternatively, a two -acre guest ranch proposed in any of the areas referenced in
subsection 2 above, would require confirmation from ODFW. The agency would
determine if the use poses a threat to sage -grouse habitat or the way sage -
grouse use that habitat. They could also condition the approval based on certain
recommendations, including minimization techniques and compensatory
mitigation, if necessary, to resolve threats to significant sage -grouse habitat (See
DCC 18.89.080(B), 18.89.090(B), 18.89.100 (B)).
C. Large Scale Development Regulation / Mitigation
Core Area
Core areas are also known as Priority Areas for Conservation (PACs). These two
terms are synonymous. Core areas/PACs are subject to disturbance thresholds
that limit the direct impact of large-scale development to one percent of the total
delimitated area of a PAC over 10 year increments and a maximum total of three
percent. These percentages must be taken into account when a county considers
a large-scale development proposal. A proposal that would exceed either
threshold may not be allowed.
PAGE 4 OF 6 - EXHIBIT F TO ORDINANCE 2015-010
In addition to limiting the amount of allowable anthropogenic disturbance in each
core area/PAC, a proposal for large-scale development is subject to the full
mitigation hierarchy, which includes a rigorous avoidance test, minimization
requirements and compensatory mitigation (offsets) responsibility. Applying the
avoidance test and minimization requirements are the purview of local
government. Should any negative impacts to the species remain after these
items are satisfied the applicant will be responsible to offset those impacts
through compensatory mitigation. Compensatory mitigation must be consistent
with ODFW's rule.
Low Density Areas
The regulatory arrangement for low density areas differs from core areas/PACs
in two ways. First, low density areas are not subject to disturbance thresholds
such as the one percent over 10 year increments or three percent total that apply
to core areas/PACs. Second, while large-scale development proposals in low
density areas do require application of the full mitigation hierarchy, a different,
somewhat more lenient avoidance test applies to these areas. In other words, it
will be easier to site large-scale development in low density areas.
General Habitat
General habitat is essentially sagebrush habitat used by sage -grouse that is not
included in a core or low density area. In these areas the rules apply only to
lands within 3.1 miles of a lek. Rather than directly applying the mitigation
hierarchy, large-scale development proposal in general habitat within 3.1 miles of
n IPk would hp s ihipct to a "consultation" with 0DFW HnwPvPr cnnsirlprntinn fnr
avoidance, in addition to minimization, is included and the ordinary obligations for
compensation mitigation remain intact.
D. Non -Large Scale Development Regulation / Mitigation
Core Area
Non -large-scale development activities may also constitute a conflicting use if
proposed within 4.0 miles of a lek in a core area. Under these circumstances, a
pre -application conference will be followed by a discussion between the applicant
and ODFW. Through this discussion, which will likely involve a site visit, the local
ODFW biologist will assess the facts and may conclude the given situation does
not pose a threat to sage -grouse and no further consideration is needed. The
ODFW biologist may also conclude that minimization activities such as sharing a
driveway, locating on a specific portion of the property or limiting hours of
operation would be necessary. In extreme cases it may be found that
compensatory mitigation is needed. ODFW would forward these comments to the
county who would then include them in the decision document. This approach is
not expected to result in the denial of any proposal. Instead the conversation and
requirements will be about how the proposal is carried out.
PAGE 5 OF 6 - EXHIBIT F TO ORDINANCE 2015-010
Low Density Areas
As with core areas/PACs, non -large-scale development activities may constitute
a conflicting use in low density areas. However, for low density areas the
distance is 3.1 miles from a lek rather than 4.0 miles.
General Habitat
Non -large-scale development may constitute a conflicting use in general habitat
within 3.1 miles of a lek. These instances will be treated consistent with the
provisions for core and low density areas.
Attachments:
1. DLCD Sage -Grouse Rule -making Report
2. OAR 660-023-0115
i (BAR (360-033-0120 Table
PAGE 6 OF 6 - EXHIBIT F TO ORDINANCE 2015-010
DRAFT U�ES
2024 ODFW Sage Grouse Habitat Area {
1" = 4.25 Mi.
ORI
DRAFT ODFW.Sage Grouse Habitat Area
Sage Grouse Core Habitat Area
Sage Grouse Low -Density Habitat Area
Existing Sage Grouse Habitat Area
Sage Grouse Core Habitat Area
Sage Grouse Low Density Habitat Area
Sage Grouse General Habitat Area
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DRAFT ODFW Sage Grouse Habitat Area
MSage Grouse Core Habitat Area
EnSage Grouse Low -Density Habitat Area
Existing Sage Grouse Habitat Area
Sage Grouse Core Habitat Area
Sage Grouse Low Density Habitat Area
Sage Grouse General Habitat Area
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November 12, 2024 I
v1 E S Co
MEETING DATE: November 18, 2024
SUBJECT: CDC Environmental Health Specialist Network Grant Application
RECOMMENDED MOTION:
Move approval to apply for an Environmental Health Specialist Network grant from the
CDC.
BACKGROUND AND POLICY IMPLICATIONS:
Grant Opportunity: The Centers for Disease Control and Prevention's (CDC) Division of
Environmental Health Science and Practice has posted a notice of funding opportunity for
its Environmental Health Specialists Network (EHS-Net) - Practice -based Research to
Improve Food Safety Grant. The grant supports programs in public health departments to:
• Promote collaboration with other EHS-Net recipients and partners to develop and
conduct multisite research projects focused on improving retail food safety.
• Develop and conduct individual research projects focused on improving retail food
safety. These projects will be unique to each recipient's needs.
• Include an environmental health component in foodborne outbreak investigations
and report data from outbreak investigations to CDC's National Environmental
Assessment Reporting System (NEARS).
The focus of these research and investigation efforts is retail food safety. Awardees are
required to collaborate with epidemiology and laboratory staff in their health departments
or in other agencies that conduct foodborne outbreak investigations.
The CDC will award recipients a maximum of $200,00 per applicant per 12-month budget
period for a five-year period of performance. Year two (2) through five (5) period awards
will be dependent on the availability of funds and whether the recipient's progress is
satisfactory.
DCHS Project: In the United States between 2009-2019, 53% of Norovirus outbreaks
occurred in Long Term Care Facilities (LTCFs) and 11 % of Norovirus outbreaks occurred in
Schools and Daycares, compared to only 10% of Norovirus outbreaks occurring in
restaurant settings. Unfortunately, Long Term Care Facilities, Assisted Living Facilities
(ALFs), Schools and Daycares are not licensed by Local Public Health Authorities in the state
of Oregon or in many other states throughout the US. This deprives these facilities of the
benefit of ongoing, regular educational and consultative support that occurs during
regulatory inspections and a close working relationship with the local public health
department. Ironically, these LTCFs, schools and daycares serve the most vulnerable
populations in our community.
In order to address this massive communicable disease health burden and in an effort to
improve the conditions of the most vulnerable populations in our community, we propose
to study hygiene and sanitation in LTCFs, ALFs, schools and daycares in an effort to create a
model for public health educational and consultative intervention that can be implemented
in jurisdictions where congregate settings for these vulnerable populations are not subject
to licensing and inspection. This project will not be regulatory in nature, but rather a
research study aimed at developing a model for public health educational intervention that
can be used in the absence of regulations.
EHS-Net funding is projected to be available for five years. Therefore, we have divided this
project into several stages that will take place over five years. In year 1 (September 30,
2025-September 30, 2026) we propose creating a gap analysis tool for assessing Norovirus
intervention strategies and conducting a series of non -regulatory assessments in LTCFs,
ALFs, Schools and Daycares to assess the presence of those Norovirus intervention
strategies. The gap analysis tool will assess things such as handwashing training,
observations of handwashing among various staff, training about communicable diseases,
presence of an employee illness policy, assessing who receives training and education,
-- °._ ...__:._:.--'-- 1'-'-- -- %.- '---'----"'-1 --'-�'--� r---1 --r_ .. .__:._:.-- -'---'-- 1-ti-1--- -�_rr
gaps in graining PUnc.ie5, auive rnaiiageriai LUIR ui, iuvu saieLy uainn% arnUng KILcnen sLaii,
exclusion and restriction policies, types of chemicals used to clean up body fluid spills, the
presence of a body fluid spill kit at the establishment, cleaning practices, etc.
Deschutes County Health Services (DOHS) seeks approval to apply for the CDC's
Environmental Health Specialist network Grant. If awarded the grant, DCHS intends to use
the $200,000, year 1, funding as follows:
$23,913 to provide subsidized Certified Food Manager Training courses to anyone in
the facilities who works with food and is interested in obtaining advanced training,
subsidize the cost of study materials and registration for one person from each
facility to obtain either their Associate in infection Prevention and Control (a-IPC) or
Long term Care Facility Certified in Infection Prevention (LTC-CIP), and provide food
safety tools (such as thermocouples, sanitizer test strips and body fluid spill kits) to
facility operators who lack these fundamental tools.
• $150,000 to support a current Environmental Health Specialist II.
$26,087 toward indirect costs.
DCHS would apply for continuation funding for years 2-5. This funding would allow us to
analyze the collected data, write a comprehensive report, and develop intervention
strategies based on our findings. Additionally, we would conduct a post -assessment and
develop research -based materials that can be shared nationally with other jurisdictions
aiming to reduce the Norovirus disease burden among vulnerable populations in
unlicensed LTCFs, ALFs, daycares and schools.
BUDGET IMPACTS:
If awarded, the budget impact would be $200,000 revenue for the period September 30,
2025, through September 29, 2026. An additional $200,000 of revenue per year, for four
additional years, would be anticipated.
ATTENDANCE:
Emily Horton, PH Manager
Adrea Albin, Environmental Health Supervisor
BOARD OF
• •
MEETING DATE: November 18, 2024
SUB ECT: Treasury Report for October 2024
ATTENDANCE:
Bill Kuhn, County Treasurer
DATE: November 18, 2024
TO: Board of County Commissioners
FROM: Bill Kuhn, Treasurer
SUBJECT: Treasury Report for October 2024
Following is the unaudited monthly treasury report for fiscal year to date (YTD) as of October 31, 2024.
Treasury and Investments
• The portfolio balance at the end of October was $324.0 million, an increase of $44.1 million from September and
an increase of $22.1 million from last year (October 2023).
• Net investment income for October was $840K, approximately $27.9K more than last month and $312.6K greater
than October 2023. YTD earnings of $3,288,276 are $1,243,632 more than the YTD earnings last year.
• All portfolio category balances are within policy limits.
• The LGIP interest rate declined to 5.00% during the month of October. Benchmark returns for 24-month treasuries
were up 60 basis points and 36-month treasuries were up 66 basis points from the prior month.
• The average portfolio yield increased to 3.86%, which was up 16 bps from last month's average %.
• The portfolio weighted average time to maturity is down slightly to .70 years.
--peschutes Countyw` Za
O -G
Portfolio Breakdown: Par value by Investment Type
Municipal Debt
21,560,000
6.7%
Corporate Notes
25,371,000
7.8%
_
0.0 %
U.S. Treasuries
96,900,000
29.9%
Federal Agencies
79,045,000
24.4%
LGIP
42,421,141
13.1%
First Interstate (Book Balance)
58,709,288
18.1%
Total Investments $
324,006,430
100.0%
Total Portfolio: By Investment Type
Municipal Debt
First Interstate
6.7�
Bank
orate Notes
18.1 % ,�a
7.8%
y�1yysiiBlt
\ Tlme Certificates
I
gri, t 0.0%
LGIP
13.1 %
U. S. Treasuries
29.9 %
Federal Agencies
24.4%
Portfolio by Broker
N $60
$46.9 $50.2
$40
$27.0 $29.4 $34.5
$20
$15.7
$17.5
11
DA
Stifel Piper RobertW Moreton Castle Oak Great
Davidson
Capital Sandler Baird & Co Capital Pacific
Markets Securities
Total Investment Income
Less Fee: $12,000 per month
Investment Income - Net
Prior Year Comparison
U.S. Treasuries
LGIP ($61,749,000)
Federal Agencies
Banker's Acceptances
Time Certificates
$ 852,727
(12,000)
$ 440,727
Oct-23 528,121
Yield Percentages
Current Month
Prior Month
FIB/ LGIP 5.00%
5.30%
Investments 3.61 %
3.43%
Average 3.86%
3.70%
Municipal Debt 25 %
Benchmarks
Corporate Debt 25 %
24 Month Treasury 4.21%
3.61
LGIP Rate 5.00%
5.30%
Maturity Years
36 Month Treasury 4.18%
3.52%
Max Weighted Average
_
3.07 0.70
Term Minimum
Actual
0 to 30 Days 10%
34.3
Under 1 Year 25%
71.9%
Under 5Years 100%
100.0%
Other Policy
Actual
Corp Issuer 5%
1.5%
Callable 25%
7.7%
Weighted Ave. AA2
AA1
Investment Activity
Purchases in Month $
11,160,000
Sales/Redemptions in Month $
10,055,000
24 Month Historic Investment Returns
6 00%
4.50%
4.00% ,v�R
3.50%
300% y,
2.50%
2.00%
1.00%
0.50%
0.00%
Nov Jan Mar May Jul Sep Nov Jan Mar -Y July Sep
400,000,000
350,000,000
300,000,000
250,000,000
200,000,000
150,000,000
100,000,000
50,000,000
—c.-YRate ®2Year T—,,O Rare •Corporate Bond Rate —LGIP Rafe
Three Year Portfolio Balance
Nov-21 Jan-22 Mar-22 May-22 Jul-22 Sep-22 Nov-22 Jan-23 Mar-23 May-23 Jul-23 Sep-23 Nov-23 Jan-24 Mar-24 May-24 Jul-24 Sep-24
Five Year Maturity Distribution Schedule
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E S C0G2
BOARD OF
COMMISSIONERS
MEETING DATE: November 18, 2024
SUBJECT: Finance Report for October 2024
RECOMMENDED MOTION:
None. Discussion item only.
BACKGROUND AND POLICY IMPLICATIONS:
The Finance Department will present the monthly financial report. The report is
informational only and is intended to provide the Board of County Commissioners with
current financial information. The report will provide budget to actual comparisons and
I_:�LI:�L4 .. ..4.. �..4:..1 cilia .- that .-.-. .-t- th., .-.f .,.- f� �t� h� �.J �.,��
I IIgh light al ly pote I ial issues or l lges a lal may impall U le cur r el IL o I utur a budgets.
There are no direct policy implications.
BUDGET IMPACTS:
None.
ATTENDANCE:
Robert Tintle, Chief Financial Officer
Estimated time needed for item (presentation/questions/discussion/action): 20 minutes
DATE: November 18, 2024
TO: Board of County Commissioners
FROM: Robert Tintle, Chief Financial Officer
SUBJECT: Finance Report for October 2024
Following is the unaudited monthly finance report for fiscal year to date (YTD) as of October 31, 2024.
Budget to Actuals Report
General Fund
• Revenue YTD in the General Fund is $8.61VI or 17.9% of budget. By comparison, last year revenue YTD was
$7.41VI and 16.6% of budget.
• Expenses YTD are $11.9M and 24.0% of budget. By comparison, last year expenses YTD were $14.5M and
31.3% of budget.
• Beginning Fund Balance is $15.51VI or 106.4% of the budgeted $14.6M beginning fund balance.
'- County Wide Financial Dashboard 001 - General Fund 4 ea. 3Coinpo
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Fund
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(Slang
E 001 - Gcnerai Fund
010 - Assmt�Clerk...
020 - Code Abate...
040 - Community...
040 - Court Tech.,...
050 - Econonic D...
060 - General Co...
070 - General Co...
090 - Project De'...
1)0 - La,Library
130 - Park Acgwsi...
132 Park Develo...
Monthly GL Period
0
4
$13.3M
(Blank)
All Major Funds
Budget to Actuals
Monthly Expenditures 31.5%
,. % of last vear budget
� Lzs{ Yea „,.ues �QJ rent l`ear .:nvais
Monthly Revenues 16.5%�
% of last vear budaet
l
Approved FTE
121.06
VWCAhtT
8 291%
FILLED
4171
On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue
and expense data compared to budget through October 31, 2024.
Position Control Summary
Position Control Summary FY25
July - June
Percent
Org
Jul
Aug
Sep
Oct Nov Dec Jan Feb Mar April May June
Unfilled
Assessor.
Filled
28.63
28.63 `-
28.63
28.63.
Unfilled
6.64
6.64
6.64
6.64
' 18.82%
Clerk
Filled
10.48.,.
9.48
8.48
8.48
Unfilled
-
1.00
2.00
'2.00 '
11.92%
BOPTA :
:Filled
0.52
0.52
0.52
0.52
`Unfilled
-
-
-
0.00%
DA
Filled
57.70
58.70
58.70
5&90
Unfilled
3.40
2.40
2.60
1.40
4.02%
Tax
Filled
6.50
6.50
&50
6.50
Unfilled
-
-..
-
-
0.00%
Veterans'
Filled
4.00
5.00
5.00
5.00
Unfilled
1.00
-
-
-
5.00%
Property Mgmt
Filled
3.00
3.00
3.00
3.00
Unfilled
-
-
-
-
0.00%
Total General Fund
Filled
110.83
111.83
110.83
111.03 - - - - - - - -
Unfilled
11.04
10.04
11.24
10.04 - - - - - - - -
8.70%
Justice Court
Filled
4.60
4.60
4.60
4.60
Unfilled
0.00%
Community Justice
Filled
43.00
44.00
42.00
45.00
Unfilled
6.00
5.00
7.00
4.00
11,22%
Sheriff
Filled
225.75
228.50
230.50
229.50
Unfilled
45.25
42.50
40.50
41.50
15.66%
Houseless Effort
Filled
-
-
-
-
Unfilled
1.00
1.00
1.00
1.00
100.00%
Health Srvcs
Filled
384.93
379.53
381.83
376.03
Unfilled
35.38
40.78
39.48
45.28
9.56%
CDD
Filled
46.00
49.00
48.00
49.00
Unfilled
5.00
2.00
3.00
2.00
5.88%
Road
Filled
59.00
59,00
59.00
59.00
Unfilled
2.00
2.00
2.00
2.00
3.28%
Adult P&P
Filled
31.63
34.63
34.63
34.63
Unfilled
8.13
5.13
5.13
5.13
14.78%
FMeu
39.0..
3.,.00
391.00
40.....
Unfilled
5.00
6.00
5.00
4.00
11.36%
Victims Assistance
Filled
7.50
7.50
7.50
&50
Unfilled
2.00
2.00
2.00
1.00
18.42%
GIS Dedicated
Filled
2.00
2.00
2.00
2.00
Unfilled
-
0.00%
Fair & Expo
Filled
13.50
13.50
13.50
13.50
Unfilled
4.00
4.00
4.00
4.00
22.86%
Natural Resource
Filled
2.00
2.00
2.00
2.00
Unfilled
1.00
1.00
1.00
1.00
33.33%
ISF - Facilities
Filled
24.75
24.75
25.75
25.75
Unfilled
3.00
3,00
2.00
2.00
9.01%
ISF -Admin
Filled
9.75
9.75
9.75
9.75
Unfilled
0.00%
ISF - BOCC
Filled
3.00
3.00
3.00
3.00
Unfilled
-
0,00%
ISF - Finance
Filled
12.00
13.00
13.00
13.00
Unfilled
2.00
1.00
1.00
1.00
8.93%
ISF - Legal
Filled
7.00
7.00
7.00
7.00
Unfilled
-
-
-
-
0.00%
ISF -HR
Filled
9.80
9.80
9.00
10.00
Unfilled
1.20
1.20
2.00
1.00
12.27%
ISF - IT
Filled
18.00
18.00
18.00
18.00
Unfilled
2.00
2.00
2.00
2.00
10.00%
ISF - Risk
Filled
3.25
3.25
3.25
3.25
Unfilled
0.00%
911
Filled
56.15
56.15
57.53
57.00
Unfilled
4.85
4.85
3.48
4.00
7.04%
Total:
Filled
1,113.43
1,118.78
1,121.65
1,121.53 - - - - - - - -
Unfilled
138.84
133.49
131.81
130.94 - - - - - - - -
Total
1,252.26
1,252.26
1,253.46
1,252.46 A - - - - - - - -
%Unfilled
11.09%
10.66%
10.52%
10.45%
10.68%
A 1.0 FTE decrease in DA
\)I E S C-0
h 2 Budget to Actuals -Total Personnel and Overtime Report
o < FY25 YTD October 31, 2024
Total Personnel Costs
Actual
Projection
Budgeted
Personnel
Projected
(Over) / Under
Fund
Personnel Costs
Costs
Personnel Costs
Budget
uo1 -general Funa
030 -juvenile
160/170 - TRT
200 - ARPA
220 -justice Court
255 - Sheriffs Office
274 - Health Services
295-CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 -Annual County Fair
617 - Fair & Expo Capital Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705 - 911
999 -All Other Funds
Total
!I, -Iy,//-I,Udb $
J,`JUS,LUU %
IiS,S`JL,`JLJ D
-I,S/6,1 bU
7,517,894
1,430,431
6,764,009
753,885
234,588
54,478
234,588
-
836,621
190,092
836,621
622,013
143,009
637,982 0
(15,969)
50,059,678
10,632,376
46,828,736
3,230,942
58,414,062
12,618,427
57,401,120
1,012,942
7,963,984
1,684,113
8,063,020 ®
(99,036)
9,556,843
2,038,219
9,247,371
309,472
6,387,456
1,244,999
5,452,225
935,231
5,739,145
1,114,402
5,739,145
-
2,039,023
397,032
1,676,105
362,918
229,798
55,423
233,873 ®
(4,075)
159,210
34,879
158,727
483
496,919
112,775
506,914 ®
(9,995)
10,237,093
2,097,425
9,536,196
700,897
18,606,752
3,753,151
18,606,752
$ 198,872,164 $
41,506,435 $
190,316,309 $
8,555,855
Overtime
Budgeted OT
Actual
OT
(Over)/
Under Budget
$ 69,100 $
12,038
$ 57,062
100,000
26,102
73,898
2,869,000
578,581
2,290,419
107,726
32,651
75,075
13,000
10,165
2,835
200,000
33,411
166,589
10,000
1,481
8,519
150,000
27,217
122,783
40,000
28,861
11,139
2,196 ®
(2,196)
5,000
1,479
3,521
485,000
54,159
430,841
50,600
7,925
42,675
$ 4,099,426 $
816,266 $
3,283,160
\,\ \31 C- 0 0 Budget to Actuals - Countywide Summary
All Departments
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
I
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 -General Fund
44,408,216
45,560,565
103%
46,948,469
7,464,708
16%
47,271,030
101%
030 - Juvenile
1,014,168
1,042,664
103%
926,504
93,915
10%
946,064
102%
160/170 - TRT
12,751,790
12,485,782
98%
12,168,000
7,113,165
58%
12,190,920
100%
200 - ARPA
14,458,597
4,060,299
28% s
8,644,978
5,476,980
63%
10,344,655
120%
220 - Justice Court
525,540
529,969
101%
506,200
185,133
37%
506,980
100%
255 - Sheriffs Office
58,558,288
60,325,051
103% 1
63,747,262
8,748,678
14% s
63,418,575
99%
274 - Health Services
60,343,687
61,045,659
101%
68,457,652
20,772,156
30% f
67,973,832
99%
295 - CDD
10,460,840
8,523,648
81%
9,401,238
3,476,132
37%
9,511,954
101%
325 - Road
26,673,711
27,151,594
102%
27,479,906
10,591,317
39%
27,395 445
100%
355 -Adult P&P
5,535,606
5,818,189
105%
6,323,657
3,411,061
54% 1
6,366,801
101%
465 - Road CIP
2,179,426
2,951,833
135%
1,357,339
177,474
13%
1,422,479
105%
610 - Solid Waste
15,995,411
17,733,226
111%
19,769,001
6,764,975
34%
19,903,601
101%
615 - Fair & Expo
2,343,500
2,843,093
121%
3,206,000
996,837
31%
2,784,027
87%
616 - Annual County Fair
2,324,117
2,460,606
106%
2,350,667
2,576,694
110%
3,148,356
134%
617 - Fair & Expo Capital
64,800
225,047
347%
88,000
134,066
152%
212,132
241%
Reserve
618 - RV Park
530,800
534,892
101
489,000
205,089
42% s
494,273
101%
619 - RV Park Reserve
34,300
45,518
133%
45,000
17,962
40%
53,270
118%
670 -Risk Management
3,714,303
3,841,634
103%
3,398,791
1,414,466
42%
3,598,237
106%
675 - Health Benefits
30,654,045
31,873,028
104%
36,843,787
12,308,925
33%
42,662,444
116%
705-911
14,034,323
14,405,107
103%
14,733,900
1,253,355
9%
14,695,445
100%
999 - Other
81,793,214
71,303,509
87%
66,998,812
16,133,298
24%
66,182,428
99%
TOTAL RESOURCES
388,398,682
374,760,913
96%
393,884,163
109,316,386
28%
401,082,948
102%
O`\Xv"(ESC0G�{ Budget to Actuals - Countywide Summary
All Departments
FY25 YTD October 31, 2024 (unaudited)
REQUIREMENTS
001 -General Fund
030 - Juvenile
160/170 - TRT
200 - ARPA
220 - Justice Court
255 - Sheriffs Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705 - 911
999 - Other
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
Budget
Actuals
%
Budget
Actuals
%
Projection
%
25,420,807
23,850,628
94%
29,540,436
8,032,273
27%
28,296,676
96%
8,481,279
7,884,757
93%
9,381,846
2,497,900
27%
8,613,202
92% 's
6,902,223
6,827,243
99%
5,736,054
3,840,288
67%
5,736,054
100%
9,837,656
3,762,562
38%
4,022,833
591,606
15%
4,022,833
100% s
828,370
816,713
99%
819,797
269,286
33%
835,766
102%
65,641,097
59,140,333
90%
66,383,775
19,127,573
29%
63,149,869
95%
72,307,648
67,056,125
93% "s
83,520,173
21,887,023
26%
96,301,335
115%
10,269,561
8,898,411
87% i
9,946,795
2,911,521
29%
10,043,831
101%
s 17,124,761
15,805,727
92%
19,549,812
6,182,029
32%
19,240,340
98%
7,576,032
7,028,249
93%
8,371,685
2,290,330
27%
7,399,483
88%
24,142,169
23,124,456
96%
16,323,504
2,128,843
13%t
13,798,586
85%
14,404,534
13,823,996
96%
17,321,744
3,669,977
21%
17,321,744
100%
3,734,327
3,867,176
104% €
4,838,162
1,246,289
26%
4,206,590
87%
2,582,856
2,438,099
94%
2,671,901
2,288,560
86%
2,661,930
100%
1,090,000
465,928
43% `:
1,260,000
66,857
5%
1,260,000
100%
617,131
517,201
84% 's
174,000
45,252
26%
4,744,447
4,502,990
95%
35,687,213
34,121,294
96%
15,113,760
13,427,592
89%
93,331,824
64,265,927
69%
726,864 126,608 17%
170,000
- 0%
5,599,742
2,176,733 39%
33,701,342
8,173,564 24%
17,254,619
4,119,317 24%
107,023,566 11,810,279 11 %
704,144 97%
170,000 100%
5,679,482 101 %
38,819,094 115%
16,553,722 96%
107,179,093 100%
TOTAL REQUIREMENTS 420,011,695 361,670,659 86% 444,164,650 103,436,856 23% i 451,993,774 102%
Q`�'( VESC0G2< Budget to Actuals - Countywide Summary
All Departments
FY25 YTD October 31, 2024 (unaudited)
TRANSFERS
001 -General Fund
030 -Juvenile
160/170 - TRT
200 - ARPA
220 - Justice Court
255 -Sheriff's Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 -Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
705 - 911
999 - Other
TOTAL TRANSFERS
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
Budget
Actuals
%
Budget
Actuals
%
Projection
%
(20,963,314)
(20,201,737)
96% s
(18,658,137)
(2,669,027)
14%
(17,834,719)
96%
6,678,013
6,678,013
100%
8,068,153
2,689,384
33%
8,068,153
100%
(8,575,254)
(7,022,091)
82%
(8,431,946)
(2,310,315)
27%
(8,431,946)
100%
(5,022,145)
(400,000)
8%
(4,622,145)
-
0%
(4,622,145)
100%
364,688
286,744
79%
380,521
126,840
33%
380,521
100%
3,377,587
3,380,929
100% s
3,455,687
1,250,596
36%
3,493,287
101%
8,026,456
5,947,879
74%
12,298,215
(355,186)
-3%
8,094,254
66%
466,530
(195,589)
-42%
461,542
33,333
7% ':
778,211
169%
(12,700,000)
(12,700,000)
100%
(10,720,695)
(2,089,362)
19%
(10,720,695)
100%
510,950
525,950
103%
626,964
208,988
33%
626,964
100%
12,500,000
12,500,000
100%
10,631,333
-
0%
10,631,333
100%
(1,703,962)
(2,613,962)
153%
(4,564,141)
(1,142,214)
25%
(4,564,141)
100%
875,681
1,008,090
115% s
1,179,123
393,041
33%
1,179,123
100%
(34,503)
(34,503)
100% '_.
(121,900)
(40,633)
33%
(121,900)
100%
824,187
662,984
80%
592,396
297,465
50% s
592,396
100%
128,436
128,436
100%
57,858
51,564
51,564
100%
122,142
(503,459)
(493,787)
98%
(4,500)
15,698,545
12,491,080
80%
9,249,530
19,286
33%
40,714
33%
(1,500)
33%
3,548,590
38%
57,858
100%
122,142
100%
(4,500)
100%
12,275,804
133%
vTES C
°GZ{ Budget to Actuals - Countywide Summary
All Departments
FY25 YTD October 31, 2024 (unaudited)
ENDING FUND BALANCE
001 -General Fund
030 - Juvenile
160/170 - TRT
200 - ARPA
220 - Justice Court
255 - Sheriffs Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reserve
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
675 - Health Benefits
705 - 911
999 - Other
TOTAL FUND BALANCE
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
Budget
Actuals
%
Budget
Actuals
Projection
%
11,850,095
15,492,530
131%
13,308,000
12,255,937
16,632,165
125%
710,902
1,364,608
192% ':
762,811
1,650,008
1,765,623
231%
1,801,675
3,163,809
176%
-
4,126,371
1,186,729
999%
-
298,942
999%
-
5,184,316
1,998,619
999%
61,858
-
0%
66,924
42,688
51,735
77%
7,295,992
15,566,861
213%
13,199,149
6,438,562
19,328,854
146%
7,480,011
12,456,527
167%
7,265,299
10,986,474
(7,760,722)
-107%
1,975,730
752,366
38%
915,985
1,350,310
1,000,000
109%
2,370,201
5,997,546
253%
2,433,105
8,317,472
3,431,956
141%
1,470,524
2,326,824
158%
1,078,936
3,656,543
1,921,106
178%
9,549,637 15,675,284 164%
2,303,300 4,038,781 175%
32,617 531,770 999%
228,205 509,451 223%
2,391,825 3,179,332 133%
135,220 312,766 231%
1,284,317 1,521,389 118%
6,466,397 8,168,164 126%
1,074,575 3,859,732 359%
12,122,906 14,371,465 119%
104,968,103 128,248,177 122%
11,199,218 13,723,915
1,824,861 5,991,566
124,826 675,359
156,866 756,952
2,556,396 3,544,006
67,994 410,533
1,510,555 1,580,065
5,794,549 7,404,396
8,232,761 7,995,094
10,639,355 11, 505,503
85,178,719 135,997,821
175,574,090 237,836,324 135% 166,316,309 243,593,889
13,930,510 124%
2,057,157 113%
288,330 231%
873,977 557%
2,723,860 107%
160,753 236%
1,526,801 101%
6,082,419 105%
7,703,082 94%
12,513,188 118%
91,795,447 108%
179,211, 589 108%
o1i�uTc
ES 0
G2< Budget to Actuals Report
General Fund - Fund 001
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Property Taxes - Current
37,400,000
38,160,244 102%
39,604,000
3,507,710
9%
39,392,000 99%
(212,000); A
Property Taxes - Prior
318,000
422,862 133%
328,000
218,051
66%
328,000 100% =
a
Other General Revenues
3,480,844
3,846,799 111% =
3,745,554
2,130,446
57%
3,785,415 101%
39,861
Assessor
775,350
815,379 105%
849,000
262,916
31% a
849,000 100%
Clerk
1,259,595
1,269,890 101%
1,426,160
473,840
33% a
1,426,160 100%
a
BOPTA
10,200
10,800 106%
11,000
3,456
31% a
11,000 100%
District Attorney
552,048
470,285 85%
483,577
246,775
51%
483,577 100%
a
Tax Office
136,000
147,228 108%
146,200
54,383
37%
146,200 100%
Veterans
261,179
194,448 74%
284,978
53,612
19% a '
284,978 100%
B
Property Management
215,000
215,000 100%
70,000
23,833
34%
70,000 100%
a
Non -Departmental
-
7,630
-
489,684
!
494,700
494,7W C
TOTAL RESOURCES
44,408,216
45,560,565 103% ;
46,948,469
7,464,708
16%
47,271,030 101% ;
322,561:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Assessor
6,189,597
5,587,737
90%
6,709,361
1,873,508
28%
5,941,627
89%
767,734- D
Clerk
2,351,515
2,087,269
89%
2,719,443
766,955
28% '
2,633,161
97%
86,282= E
BOPTA
97,522
79,788
82%
93,993
31,533
34% _
95,518
102%
(1,525); F
District Attorney
11,636,672
11,237,086
97%
13,369,290
3,631,172
27%
a
13,005,965
97%
363,325- G
Medical Examiner
461,224
391,213
85%
466,854
75,047
16%
466,854
100%
Tax Office
940,770
871,901
93%
1,041,642
366,445
35% e
1,059,954
102%
(18,312)1 H
Veterans i
934,283
872,565
93%
1,093,340
269,945
25% s
1,038,375
95%
54,965- 1
Property Management
539,558
510,327
95%
5849094
177,791
30%
592,803
101%
(8,709)! J
Non -Departmental
2,269,666
2,212,743
97%
3,462,419
839,878
24% f
3,462,419
100%
2
TOTAL REQUIREMENTS
25,420,807
23,850,628
94% ;
29,540,436
8,032,273
27% ;
28,296,676
96% ;
1,243,760:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfers In
103,790
103,790
100%
1,146,242
1,165,061
102%
1,165,061 102%
18,819, K
Transfers Out
(21,067,104)
(20,305,527)
96%
(19,804,379)
(3,834,088)
19%
(18,999,780) 96%
804,599. L
TOTAL TRANSFERS
(20,963,314)
(20,201,737)
96%
(18,658,137)
(2,669,027)
14% ; ;
(17,834,719) 96% ;
823,418:
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
13,826,000
13,984,330
101%
14,558,104
15,492,530
106%
15,492,530 106%
934,42&
Resources over Requirements
18,987,409
21,709,937
17,408,033
(567,566)
18,974,354
1,566,321
Net Transfers - In (Out)
(20,963,314)
(20,201,737)
(18,658,137)
(2,669,027)
(17,834,719)
823,418,
TOTAL FUND BALANCE
$ 11,850,095
$ 15,492,530 131% ; $ 13,308,000
$ 12,255,937
92% $ 16,632,165 125% ; $3,324,165:
A Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted.
B Oregon Dept. of Veteran's Affairs grant reimbursed quarterly
C Projection reflects unbudgeted Opioid Settlement Payments
D Projected Personnel savings based on FY24/FY25 average vacancy rate of 15.3%
E Projected Personnel savings based on FY24/FY25 average vacancy rate of 4.8%
F Projected Personnel based on overage to date
G Projected Personnel savings based on FY24/FY25 average vacancy rate of 4.1 %
H Projected Personnel based on overage to date
I Projected Personnel savings based on FY24/FY25 average vacancy rate of 6.7%
J Projected Personnel based on overage to date
K Previously received opioid settlements being transferred to the General Fund from Health Services.
L Reduction in transfer out to Health Services of $304,599 related to no longer needing local match; transferring $500K less to the Capital Reserve
Fund and retaining these funds in the General Fund as emergency reserves per County's financial policies.
ROTES c0- Budget to Actuals Report
Juvenile - Fund 030
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024 1
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
OYA Basic & Diversion
476,611
451,260 95%
477,421
-
0%
477,421 100%
-_
I
ODE Juvenile Crime Prev
106,829
I
94,748 89%
112,772
22,013
1 1
20%
I
112,772 100%
1
Leases 1
90,228
93,840 104% a
97,500
40,664
42% 1
97,500 100%
Inmate/Prisoner Housing
75,000
105,120 140% a
65,000
27,180
42%
65,000 100%
DOC Unif Crime Fee/HB2712 1
52,000
53,359 103%
52,000
-
0% I
52,000 100%
Interest on Investments
37,500
54,078 144%
49,000
23,457
48% 1
68,560 140%
19,560!
Expungements
-
-
40,000
-
0%
1
40,000 100%
OJD Court Fac/Sec SB 1065 1
15,000
11,384 76%
12,000
4,363
36%
12,000 100%
1
Food Subsidy
10,000
1
12,812 128%
10,000
2,298
I I
23% 0
I
10,000 100%
1
Miscellaneous
56,500
72,888 129%
6,811
(26,061) -383%!
6,811 100%
Contract Payments
5,000
3,675 74%
4,000
-
0%
4,000 100%
Gen Fund -Crime Prevention 1
89,500
89,500 100%
-
1 s
- 1
e
TOTAL RESOURCES
1,014,168
1,042,664 103% ;
926,504
93,915
10% ; ;
946,064 102% ;
19,560;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
6,852,966
6,402,707 93%
7,517,894
1,960,538
26%
6,764,009 90%
753,885- A
Materials and Services
1,599,048
1,452,785 91%
1,863,952
537,362
29%
1,849,193 99%
I
14,759: B
Capital Outlay
29,265
29,265 100%
-
-
TOTAL REQUIREMENTS ;
8,481,279
7,884,757 93%
9,381,846
2,497,900
27%
8,613,202 92%
768,644;
TRANSFERS
Transfers In- General Funds
Transfers Out
Transfers Out-Veh Reserve
TOTAL TRANSFERS
FUND BALANCE
Beginning Fund Balance
Resources over Requirements
Net Transfers - In (Out)
TOTAL FUND BALANCE
Budget
6,798,630
1 (45,000)
(75,617)
6,678,013
Budget
1,500,000
(7,467,111)
6,678,013
Actuals %
Budget
Actuals
%
Projection % $ Variance
6,798,630 100% a
8,143,712
2,714,571
33%
!
8,143,712 100% -
I
(45,000) 100%
-
-
1
1 I
-
(75,617) 100%
(75,559)
(25,186)
33% '
(75,559) 100%
6,678,013 100% ;
8,068,153
2,689,384
33%
8,068,153 100% ;
Actuals % Budget
1,528,688 102% = 1,150,000
I
(6,842,093) ; (8,455,342)
6,678,013 8,068,153
$ 710,902 $ 1,364,608 192% ; $ 762,811
A Projected Personnel savings based on FY24/FY25 average vacancy rate of 9.9%
B Materials and services projections based on current spending trends.
Actuals % Projection % $ Variance
1,364,608 119% 1,364,608 119% 214,608:
1 I I I
(2,403,985) (7,667,138) 788,204�
I 1 I I
2,689,384 8,068,153
$ 1,650,008 216% ; $ 1,765,623 231% ; $1,002,812,
o`�v(ES C0 Budget to Actuals Report
TRT - Fund 160/170
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
1
Fiscal Year 2025
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Room Taxes
12,630,000
12,372,463
98%
12,100,000
7,078,642
59% a
12,100,000 100%
Interest on Investments
121,790
112,678
93%
68,000
34,319
50%
90,420 133%
22,420�
Miscellaneous
-
641
'
-
205
500 I
500!
TOTAL RESOURCES
12,751,790
12,485,782
98%
12,168,000
7,113,165
58%
12,190,920 100% ;
22,920;
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
COVA
3,378,641
3,307,981
98%
3,236,105
1,653,901
51% ;
3,236,105 100% ; = A
Grants & Contributions
3,000,000
3,000,000
100%
2,000,000
2,000,000
100% !
2,000,000 100% ° B
Administrative
262,395
260,555
99%
265,588
84,183
32% a
265,588 100%
Interfund Charges
213,587
213,587
100%
186,611
62,204
33% a
186,611 100% s
Software
47,600
45,120
95%
47,750
40,000
84%
47,750 100%
TOTAL REQUIREMENTS ;
6,902,223
6,827,243
99%
5,736,054
3,840,288
67% ;
5,736,054 100% ;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
% $ Variance
Transfer Out - RV Park
(20,000)
(20,000)
100%
(20,000)
(6,667)
33% ;
(20,000)
100%
Transfer Out - Annual Fair
(75,000)
(75,000)
100%
(75,000)
(25,000)
33%
(75,000)
100%
Transfer Out - CDD
-
-
(100,000)
(33,333)
33%
(100,000)
100%
Transfer Out - Health
(368,417)
(368,417)
100%
(276,572)
(92,191)
33% s
(276,572)
100%
Transfer Out -Justice Court
(364,688)
(286,744)
79%
(380,521)
(126,840)
33% a
(380,521)
100% e
Transfer Out - F&E Reserve
(462,119)
(453,481)
98%
(442,396)
(147,465)
33%
(442,396)
100% ; C
Transfer Out - General County �
/723720/
(723.7201
100%
(921.6701
(307.2231
33% s
(921.6701
100%
Reserve
Transfer Out - F&E
(1,009,023)
(988,867)
98% a
(963,000)
(321,000)
33% E a
(963,000)
100% s
Transfer Out - Courthouse Debt
(1,900,500)
(454,075)
24%
(1,501,000)
-
0%
(1,501,000)
100%
Service
Transfer Out - Sheriff
(3,651,787)
(3,651,787)
100%
(3,751,787)
(1,250,596)
33%
(3,751,787)
100%
TOTAL TRANSFERS ;
(8,575,254)
(7,022,091)
82%
(8,431,946)
(2,310,315)
27% ;
(8,431,946)
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
Beginning Fund Balance
4,527,362
4,527,362 100%
2,000,000
3,163,809 158% _
3,163,809 158% 1,163,809� D
Resources over Requirements
5,849,567
5,658,538
6,431,946
3,272,877
6,454,866 22,920!
Net Transfers - In (Out)
(8,575,254)
(7,022,091)
(8,431,946)
(2,310,315) a
(8,431,946)
TOTAL FUND BALANCE .
$ 1,801,675
$ 3,163,809 176% ;
-
$ 4,126,371 999% ;
$ 1,186,729 999% ; $1,186,729;
A Payments to COVA based on a percent of TRT collections
B Includes contributions of $2M to Sunriver Service District
C The balance of the 1 % F&E TRT is transferred to F&E reserves
D Beginning Working Capital came in higher due to FY24 courthouse debt service being lower than budget. The excess funds of $1,163,809 will be
reserved in the TRT fund to build reserves to cover one year's worth of debt service.
ESCpG�< Budget to Actuals Report
ARPA - Fund 200
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
1
Fiscal Year 2025
RESOURCES
Budget
Actuals
%
Budget
Actuals %
Projection %
$ Variance
Local Assistance & Tribal
4,622,145
-
0%
4,622,145
- 0%
4,622,145 100%
Consistency
State & Local Coronavirus Fiscal
9,516,992
3,762,562
40% a
3,888,833
5,354,430 138%
5,354,430 138%
1,465,597-
Recovery Funds
Interest on Investments
319,460
297,738
93%
134,000
122,550 91%
368,080 275% -
234,080-
TOTAL RESOURCES
14,458,597
4,060,299
28% ;
8,644,978
5,476,980 63% ;
10,344,655 120% ;
1,699,677:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Services to Disproportionately
6,538,263
2,172,887
33%
1,956,342
355,509
18%
1,956,342 100%
Impacted Communities
Infrastructure
766,410
896,225
117% ;
916,000
83,954
9%
916,000 100%
Administrative I
1,719,694
142,552
8%
711,364
23,081
3%
711,364 100%
Public Health I
560,926
400,898
71%
415,127
129,062
31%
415,127 100%
Negative Economic Impacts I
252,363
150,000
59%
24,000
-
0% !
24,000 100%
TOTAL REQUIREMENTS
9,837,656
3,762,562
38%
4,022,833
591,606
15%
4,022,833 100% ;
TRANSFERS
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Transfers Out
(5,022,145)
(400,000) 8%
(4,622,145)
- 0%
(4,622,145) 100%
TOTAL TRANSFERS ;
(5,022,145)
(400,000) 8%
(4,622,145)
- 0%
;
(4,622,145) 100% ;
FUND BALANCE
Budqet
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
401,204
401,204 100%
-
298,942 999%
298,942 999%
298,942:
Resources over Requirements
4,620,941
297,738
4,622,145
4,885,374
a
6,321,822
1,699,677;
Net Transfers - In (Out)
I
(5,022,145)
(400,000)
I
(4,622,145)
-
a
I B
(4,622,145)
I
1
TOTAL FUND BALANCE e
$ 298,942 999% ;
-
$ 5,184,316 999%
; ;
$ 1,998,619 999% ;
$1,998,619,
o`'31ES (-0&' Budget to Actuals Report
Justice Court - Fund 220 33.3%
FY25 YTD October 31, 2024 (unaudited)
Year Complete
Fiscal Year 2024 Fiscal Year 2025
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Court Fines & Fees
525,000
528,051 101% =
504,200
184,416
37% a ;
504,200 100%
Interest on Investments
540
1,917 355%
2,000
717
36% Q
2,780 139%
7W
TOTAL RESOURCES
525,540
529,969 101% ;
506,200
185,133
37%
506,980 100% ;
780;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
652,767
644,229 99%
622,013
192,372
31%
637,982 103%
(15,969);
Materials and Services
175,603
172,484 98%
197,784
76,914
39%
197,784 100%
! A
TOTAL REQUIREMENTS
828,370
816,713 99% ;
819,797
269,286
33% ;
835,766 102% ;
(15,969);
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Transfers In -TRT
364,688
286,744 79%
380,521
126,840
33%
380,521
100%
TOTAL TRANSFERS
364,688
286,744 79% ;
380,521
126,840
33%
380,521
100% ;
Resources over Requirements
(302,830)
(286,744) ;
(313,597)
(84,153)
f a
(328,786)
(15,189);
Net Transfers - In (Out)
364,688
286,744
380,521
126,840
380,521
-
a
a
e a
TOTAL''
$ 61,858
- 0%
$ 66,924
$ 42,688
64% ;
$ 51,735
77% ;
($15,189);
A One time yearly software maintenance fee paid in July for entire fiscal year
Q`�v(ES C-0 Budget to Actuals Report
Sheriff's Office - Fund 255
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024 1
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
LED #1 Property Tax Current
38,006,062
38,088,346 100%
40,066,974
3,449,083
9%
39,711,000
99%
(355,974); A
LED #2 Property Tax Current
15,189,654
15,221,876 100% ;
15,958,353
1,378,553
9%
15,847,000
99%
(111,353); B
Sheriffs Office Revenues
4,583,572
5,873,866 128%
6,751,935
3,527,464
52% a
7,073,265
105%
321,330. C
LED #1 Interest
264,000
515,925 195% =
400,000
81,558
20%
275,670
69%
(124,330);
LED #1 Property Tax Prior
330,000
333,126 101%
300,000
202,629
68%
300,000
100%
LED #2 Interest
65,000
149,987 231%
150,000
26,413
18%
91,640
61%
(58,360);
LED #2 Property Tax Prior
120,000
141,925 118%
120,000
82,978
69%
120,000
100%
TOTAL RESOURCES
58,558,288
60,325,051 103% ;
63,747,262
8,748,678
14%
63,418,575
99%
(328,687);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Digital Forensics
1,221,145
1,286,784
105%
1,419,216
516,859
36%
1,419,216
100%
Rickard Ranch
334,232
309,436
93%
610,205
104,407
17%
460,205
75%
150,000. D
Concealed Handgun Licenses
624,277
447,501
72%
592,803
139,553
24%
492,803
83%
100,0001 D
Sheriffs Services
5,771,949
5,296,307
92%
5,230,244
1,662,655
32%
5,260,244
101%
(30,000)a
Civil/Special Units
1,019,021
1,066,063
105%
1,281,834
362,043
28%
1,181,834
92%
100,000! D
Automotive/Communications
4,574,918
4,050,982
89%
4,152,483
1,283,884
31%
4,052,483
98%
100,000! D
Detective
4,773,538
4,175,876
87%
4,765,801
1,418,470
30%
4,523,401
95%
242,400! D
Patrol
16,270,641
14,471,496
89%
15,308,605
4,832,953
32% !
15,108,605
99%
200,000: D
Records
855,590
705,173
82%
875,606
231,131
26%
775,606
89%
100,000! D
Adult Jail
23,784,474
20,951,689
88%
24,939,557
6,716,813
27%
23,168,051
93%
1,771,506! D
Court Security
600,590
570,292
95%
649,844
130,951
20%
499,844
77%
150,000! D
Emergency Services_ �
808.931
668.053
83%
888,223
265,451
30% �
888,223
100%
Special Services
2,779,458
2,926,535
105%
2,945,000
853,385
29%
2,945,000
100%
Training
1,537,498
1,205,912
78%
1,765,299
401,416
23% a
1,565,299
89%
200,000, D
Other Law Enforcement
634,835
908,232
143%
959,055
207,605
22% t
809,055
84%
150,000� D
Non - Departmental
50,000
100,000 200%
TOTAL REQUIREMENTS ;
65,641,097
59,140,333
90%
66,383,775
19,127,573
29%
63,149,869
95%
3,233,906:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfer In -TRT
3,651,787
3,651,787 100%
3,751,787
1,250,596 33%
3,751,787 100% -
Transfers Out
(6,500)
(6,500) 100%
(37,600)
- 0%
- 0% 37,600!
Transfers Out - Debt Service
(267,700)
(264,358) 99%
(258,500)
- 0%
(258,500) 100% -
TOTAL TRANSFERS
3,377,587
3,380,929 100% ;
3,455,687
1,250,596 36% ;
3,493,287 101% ; 37,600:
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 11,001,214 11,001,214 100% 12,379,975 15,566,861 126% 15,566,861 126% 3,186,886-
Resources over Requirements (7,082,809) 1,184,718 (2,636,513) (10,378,895) 268,706 2,905,219:
Net Transfers - In (Out) 3,377,587 3,380,929 3,455,687 1,250,596 3,493,287 37,600
TOTAL FUND BALANCE . $ 7,295,992 $ 15,566,861 213% ; $ 13,199,149 $ 6,438,562 49% $ 19,328,854 146% ; $6,129,705:
A Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted.
B Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted.
C Deflection Grant is a new grant in the amount of $844,500 and not originally budgeted; budget adjustment forthcoming
D Projected personnel savings due to unfilled positions
VTES c0&-' Budget to Actuals, report
Health Services - Fund 274
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024 1
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
State Grant
23,757,820
20,712,977 87%
27,505,398
6,343,188
23%
25,297,040 92% _
(2,208,358);
OHP Capitation
16,494,114
17,439,562 106% !
17,529,405
5,516,081
31% !
17,506,388 100% _
(23,017);
State Miscellaneous 1
5,793,079
5,029,687 87%
7,330,050
4,514,568
62% 1
9,822,058 134% =
2,492,008!
OHP Fee for Service
4,947,581
5,809,490 117% !
4,788,744
1,655,608
35% '
4,830,174 101% !
41,430!
Local Grants 1
1,567,894
2,035,060 130%
2,815,832
818,269
29% 1
3,024,338 107% !
208,506!
Environmental Health Fees 1
1,478,906
1,483,715 100% !
1,637,892
90,214
6% /
1,774,828 108% !
136,936!
Other
1,061,371
2,326,567 219%
1,635,312
491,750
30%
1,003,808 61%
(631,504)!
State - Medicaid/Medicare 1
1,034,491
1,149,710 111%
1,587,117
317,763
20% '
879,678 55%
(707,439)!
Federal Grants 1
1,440,560
1,321,402 92%
987,369
618
0%
397,932 40%
(589,437)!
Patient Fees 1
1,087,790
890,377 82% !
761,626
236,249
31% ! !
738,423 97% !
(23,203);
Medicaid 1
431,000
1,201,524 279% !
627,276
234,375
37% ! ,
927,312 148% !
300,036!
Vital Records 1
315,000
336,256 107% !
318,000
92,627
29% ! 1
325,000 102% !
7,000,
Interest on Investments 1
262,007
737,122 281% !
317,000
245,552
77% ! 1
702,580 222% !
385,580!
State - Medicare
209,500
300,513 143% ,
195,057
119,955
61 %
375,385 192%
180,328;
Liquor Revenue !
177,574
188,547 106% !
177,574
30,692
17% ! !
177,574 100%
Interfund Contract- Gen Fund 1
127,000
- 0% !
127,000
42,333
33% ! 1
127,000 100%
State Shared- Family Planning !
158,000
83,152 53% !
I
75,000
22,314
30% ! !
I
22,314 30% !
(52,686);
Revenues Not Assigned !
-
42,000
-
0% !
42,000 100% !
!
TOTAL RESOURCES
60,343,687
61,045,659 101% ;
68,457,652
20,772,156
30% ;
67,973,832 99%
(483,820);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
52,118,863
51,416,037 99%
58,414,062
17,323,740
30%
57,401,120 98% 0
1,012,94Z
Materials and Services 1
19,836,301
15,061,997 76% !
23,174,153
4,522,098
20% ! 1
22,269,594 96% !
904,559!
I
1
Capital Outlay
347,500
I
578,091 166%
1,932,000
41,185
E I
2%
!
88,185 5% ,
1,843,815!
Administration Allocation 1
4,984
- 0% !
(42)
-
0% ! '
16,542,436 - !
(16,542,478!
393867,
)e
52%
TOTAL REQUIREMENTS
72,307,648
67,056,125 93% a
83,520,173
21,887,023
26%
96,301,335 115% ; (12,781,162
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- General Fund
6,780,140
6,050,314
89%
7,218,715
- 0%
6,914,116 96% (304,599);
Transfers In-OHP Mental Health !
2,210,573
407,071
18% !
5,858,016
0% ! 1
1
2,015,931 34% ! (3,842,085);
I
Transfers In -Acute Care Service
-
-
1
626,000
1
625,142 100%
I I
625,142 100% (858);
Transfers In -TRT 1
368,417
368,417
100% !
276,572
92,191 33% ! 1
276,572 100%
I
I
Transfers In -Video Lottery
-
1
250,000
I I
250,000 100%
1
250,000 100%
Revenue Not Assigned !
!
30,000
- 0% ! !
- 0% ! (30,000);
Transfers Out !
(1,332,674)
(877,923)
66% !
(1,961,088)
(1,322,519) 67% ! !
(1,987,507) 101% ! (26,419)!
TOTAL TRANSFERS
8,026,456
5,947,879
74%
12,298,215
(355,186) -3%
8,094,254 66% , (4,203,961);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection
% $ Variance
Beginning Fund Balance
11,417,516
12,519,113 110% =
10,029,605
12,456,527 124%
1
12,472,527 124% 2,442192Z
Resources over Requirements
(11,963,961)
(6,010,466) a
(15,062,521)
(1,114,868)
(28,327,503)
: (13,264,982!
Net Transfers - In (Out)
1
8,026,456
5,947,879
I
12,298,215
(355,186)
i t
8,094,254
(4,203,961);
I I
TOTAL FUND BALANCE o
$ 7 480,011
$ 12,456,527 167% _
$ 7,265,299
$ 10,986,474 151%
($ 7,760,722) -107%:
($15,026,02
C-
BudgetIES ` to Actuals Report
Health Services - Admin - Fund 274 33.3%
FY25 YTD October 31, 2024 (unaudited)
Year Complete
F77777iscal Year 2024 Fiscal Year 2025
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Other
OHP Capitation
Interest on Investments
State Grant
TOTAL RESOURCES
REQUIREMENTS
Personnel Services
Materials and Services
Capital Outlay
Administration Allocation
TOTAL REQUIREMENTS
TRANSFERS
9,000
167,850
999% ;
511,588
482,492
94%
511,827
100%
239:B
435,349
435,349
100%
474,674
151,772
32% '
474,674
100%
i 262,007
737,122
281%
317,000
245,552
77% I
702,580
222%
385,580!
160,000
148,958
93%
132,289
188,679
143%
188,679
143%
56,390! B
866,356
1,489,279
172% ;
1,435,551
1,068,495
74%
1,877,760
131% ;
442,209:
Budget
Actuals
%
Budget
Actuals %
6,769,513
6,539,032
97%
7,824,220
2,309,284 30%
7,671,421
�
7,578,213
99%
I
8,919,839
2,760,417 31% o
1
43,750
87,587
200% _
-
-
(12,633,378)
(12,633,396)
100%
(15,194,081)
- 0%
1,851,306
1,571,436
85%
1,549,978
5,069,700 327%
Budget Actuals % Budget Actuals %
Transfers In- OHP Mental Health
81,250
81,250 100%
-
-
Transfers Out I
(300,174)
(315,174) 105%
(377,446)
(117,482) 31%
TOTALTRANSFERS
(218,924)
(233,924) 107%;
(377,446)
(117,482) 31% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Beginning Fund Balance
I
3,665,544
3,786,843 103%
1
3,419,300
3,470,762 102%
I
Resources over Requirements
(984,950)
(82,157)
(114,427)
(4,001,205)
Net Transfers - In (Out)
(218,924)
(233,924) ;
(377,446)
(117,482)
TOTAL FUND BALANCE
$ 2,461,670
$ 3,470,762 141%
$ 2,927,428
($ 647,925) -22%
Projection % $ Variance
7,808,394 100% 15,826, A
1 I 8,891,822 100% 28,017!1
I I 1
1,348,397 -9% : (16,542,478,
18,048,613 999% (16,498,635
)o
Projection % $ Variance
� � o
(377,446) 100%
(377,446) 100% ;
Projection % $ Variance
3,470,762 102% = 51,462-
I ! I
(16,170,853) ° (16,056,42&
(377,446)
I 1 I
447%: ($16,004,96
13,077,536) 4):
A Personnel projections assume 3% vacancy.
B Projection includes adjustment for anticipated unearned revenue. Amounts will be finalized at fiscal year-end.
o`�uTESCOG�< Budget to Actuals Report
Health Services - Behavioral Health - Fund 274 33.3%
FY25 YTD October 31, 2024 (unaudited)
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
State Grant
17,967,689
14,679,278 82% a
20,858,334
4,692,090
22%
18,286,650
88%
(2,571,684); A
OHP Capitation
16,058,765
16,886,706 105%
16,694,731
5,279,803
32%
16,694,731
100%
a
State Miscellaneous
4,924,368
4,427,643 90% !
6,861,414
4,489,399
65%
8,939,272
130% °
2107718% B
OHP Fee for Service
4,927,331
5,777,316 117% =
4,764,259
1,643,836
35% a
4,795,462
101%
31,203-
Local Grants
1,348,943
1,395,962 103%
2,427,949
509,785
21%
2,482,251
102% a
54,302, C
Federal Grants
1,285,560
1,186,400 92%
824,623
2
0%
208,689
25%
(615,934); G
Medicaid
431,000
1,201,524 279% a
627,276
234,375
37% !
927,312
148% a
300,036� H
Patient Fees
448,500
679,928 152% 0
575,975
186,791
32% '
577,371
100% a
1,39&
State - Medicare
209,500
300,513 143% =
195,057
119,955
61%
375,385
192% ;
180,32& I
Liquor Revenue
177,574
188,547 106%
177,574
30,692
17% a
177,574
100%
Interfund Contract- Gen Fund
127,000
- 0%
127,000
42,333
33% s
127,000
100%
Other
631,245
688,382 109%
6,241
4,082
65% a
4,350
70%
(1,891)
TOTAL RESOURCES
48,537,475
47,412,198 98% ;
54,140,433
17,233,143
32%
53,596,047
99% ;
(544,386);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Administration Allocation
9,546,200
9,546,201 100% =
11,455,910
-
0%
11,455,910
100%
Personnel Services
33,370,785
32,911,255 99%
37,477,912
10,986,816
29%
36,822,588
98%
655,324 D
Materials and Services
9,740,566
5,397,546 55%
11,547,419
1,356,249
12%
10,729,291
93%
818,128!
Capital Outlay
160,250
234,772 147%
1,932,000
41,185
2% e a
88,185
5%
1,843,815 E
TOTAL REQUIREMENTS ;
52,817,801
48,089,773 91% ;
62,413,241
12,384,250
20% ;
59,095,974
95% ;
3,317,267:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Transfers In-OHP Mental Health
1,809,358
5,856 0%
5,554,712
-
0%
1,712,627
31%
(3,842,085)�
Transfers In- General Fund
2,231,439
1,501,613 67%
2,088,273
-
0% @
1,783,674
85% _
(304,599)! F
Transfers In -Acute Care Service
- €
626,000
625,142
100%
625,142
100%
(858)
Revenue Not Assigned
-
30,000
-
0% a
'
-
0%
(30,000)
Transfers Out
(481,000)
(562,749) 117%
(445,000)
(39,976)
9%
(445,000)
100%
TOTAL TRANSFERS
3,559,797
944,720 27% ;
75853,985
585,166
7% ;
3,676,443
47%
(4,177,542);
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
3,989,589
4,679,830 117%
2,943,669
4,946,976 168% a
4,962,976 169%
2,019,30T
Resources over Requirements
(4,280,326)
(677,575)
(8,272,808)
4,848,894
(5,499,927)
2,772,881-
Net Transfers - In (Out)
3,559,797
944,720
7,853,985
585,166
3,676,443
(4,177,542)
TOTAL FUND BALANCE .
$ 3,269,060
$ 4,946,976 151% ;
$ 2,524,847
$ 10,381,035 411% ;
$ 3,139,492 124%
; $614,646:
A Projections include $401 K one-time funds through HB 5204 for Jail Diversion and $2M budgeted that is now in State Miscellaneous. DCHS is
working with OHA to determine amounts of state grant carryover.
B $2M originally budgeted to be received in State Grant line for Secure Residential Treatment Facility.
C Increase for Choice Model funding (+84K).
D Personnel projections assume 6% vacancy. Includes continuation of paid internship program, which began in January 2024 and was not originally
budgeted.
E Original budget included tenant improvement costs for expansion at a new site in La Pine. At this point, expenditures are not anticipated in FY25.
F Reduction in County General Fund related to no longer needing local match contribution of SAMHSA System of Care Grant, which ended August
2024.
G Budget assumes approval of a one-year No Cost Extension for SAMHSA System of Care Grant that was denied. Projections remove award and
related County General Fund match.
H Medicaid tracking higher than budgeted.
I Medicare tracking higher than budgeted.
SESC0 Budget to Actuals Report
Health Services - Public Health - Fund 274
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
State Grant
5,630,131
5,884,742 105% :
6,514,775
1,462,419
22%
6,821,711 105%
306,936- A
Environmental Health Fees
1,478,906
1,483,715 100%
1,637,892
90,214
6%
1,774,828 108%
136,936, B
State - Medicaid/Medicare
1,034,491
1,149,710 111% °
1,587,117
317,763
20%
879,678 55%
(707,439)a C
Other
421,126
1,470,335 349%
1,117,483
5,175
0% ,
487,631 44%
(629,852); D
State Miscellaneous
868,711
602,044 69%
468,636
25,169
5% a
882,786 188% 0
414,150- G
Local Grants
218,951
639,098 292%
387,883
308,484
80% _
542,087 140% a
154,204, H
OHP Capitation
-
117,506
360,000
84,506
23% a
336,983 94%
(23,017)
Vital Records
315,000
336,256 107% -
318,000
92,627
29% p
325,000 102%
7,000-
Patient Fees
639,290
210,450 33%
185,651
49,458
27% a
161,052 87%
(24,599)
Federal Grants
155,000
135,003 87%
162,746
616
0%
189,243 116%
26,497-
State Shared- Family Planning
158,000
83,152 53%
75,000
22,314
30% a
22,314 30%
(52,686) E
Revenues Not Assigned
-
-
42,000
-
0%
42,000 100%
OHP Fee for Service
20,250
32,173 159%
24,485
11,772
48%
34,712 142%
10,227-
TOTAL RESOURCES
10,939,856
12,144,182 111% ;
12,881,668
2,470,518
19% ;
12,500,025 97%
(381,643);
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Administration Allocation
3,092,162
3,087,195 100% -
3,738,129
-
0%
3,738,129 100%
Personnel Services !
11,978,565
11,965,751 100%
13,111,930
4,027,640
31% a
12,770,138 97%
341,792: F
Materials and Services
2,424,314
2,086,239 86%
2,706,896
405,433
15% _
2,648,482 98%
58,414!
Capital Outlay
143,500
255,731 178%
-
TOTAL REQUIREMENTS
17,638,541
17,394,916 99% ;
19,556,955
4,433,073
23% ;
19,156,749 98% ;
400,206:
TRANSFERS
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
Transfers In- General Fund
4,548,701
4,548,701 100%
5,130,442
- 0%
5,130,442 100%
Transfers In- OHP Mental Health
319,965
319,965 100%
303,304
- 0% '
303,304 100%
Transfers In -TRT
368,417
368,417 100%
276,572
92,191 33% ,
276,572 100% B
Transfers In - Video Lottery
-
-
250,000
250,000 100%
250,000 100%
Transfers Out
(551,500)
- 0%
(1,138,642)
(1,165,061) 102%
(1,165,061) 102% (26,419)
TOTAL TRANSFERS
4,685,583
5,237,083 112% ;
4,821,676
(822,870) -17% ; ;
4,795,257 99% (26,419);
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
3,762,383
4,052,440 108%
3,666,636
4,038,789 110%
4,038,789 110%
372,153:
Resources over Requirements
(6,698,685)
(5,250,734)
(6,675,287)
(1,962,556)
(6,656,724)
18,563!
Net Transfers - In (Out)
4,685,583
5,237,083
4,821,676
(822,870)
4,795,257
(26,419)!
TOTAL FUND BALANCE ;
$ 1,749,281
$ 4,038,789 231% ;
$ 1,813,025
$ 1,253,363 69% ; ;
$ 2,177,322 120% ;
$364,297:
A Additional $342K for Opioid Prevention Funds forthcoming, Awarded Garrett Lee Smith +93K
B In September, Board approved an additional 8% fee increase effective October 1, 2024,
C Projections less than budget due to Reproductive Health Clinic closures as of October 1, 2024 and MAC funding originally budgeted in Medicaid,
but actuals coming through as State Miscellaneous.
D Projection less than budget due to Opioid Settlement payments being directly received within Fund 001 as of July (392K originally budgeted) and
state funding for Family Connects Oregon coming through state grant (additional 238K).
E Projections less than budget due to Reproductive Health Clinic closures as of October 1, 2024.
F Personnel projection assumes an average of 2% vacancy.
G Medicaid Administrative Claim (MAC) was originally budgeted in Medicaid, but actuals coming through as State Miscellaneous.
H Public Health received 2023 Quality Incentive Metric funds
IESc0G2' Budget to Actuals Report
Community Development a Fund 295
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
1
Fiscal Year 2025
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Admin - Operations
157,300
148,681
95%
144,238
52,596
36%
154,238 107%
10,000- E
Code Compliance
1,124,181
840,865
75%
1,003,933
418,312
42%
1,038,433 103%
34,500! E
Building Safety
3,991,388
3,372,838
85%
3,414,568
1,240,776
36%
3,429,168 100% ;
14,600m E
Electrical
902,175
796,598
88%
918,502
318,563
35%
928,502 101% =
10,000, E
Onsite Wastewater
923,880
909,862
98%
1,028,065
284,969
28%
1,030,931 100%
2,866! E
Current Planning
2,304,562
1,708,739
74%
1,916,960
737,511
38%
1,939,860 101%
22,900! E
Long Range Planning
1,057,354
746,065
71%
974,972
423,405
43%
990,822 102%
15,8% E
TOTAL RESOURCES
10,460,840
8,523,648
81%
9,401,238
3,476,132
37% ;
9,511,954 101% ;
110,716;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Admin -Operations
3,241,288
2,955,422 91%
3,552,093
1,089,230
31%
3,577,166 101%
(25,073); A
Code Compliance
743,931
655,434 88%
801,574
208,226
26%
778,976 97%
22,598, A
Building Safety
2,088,542
1,863,677 89%
2,133,076
605,239
28%
2,117,280 99%
15,796! B
Electrical
583,718
560,356 96%
612,818
189,731
31%
654,791 107%
(41,973): B
Onsite Wastewater
865,670
732,454 85%
679,752
199,158
29%
692,848 102%
(13,096); A
Current Planning
1,857,735
1,416,212 76%
1,410,470
379,125
27%
1,440,680 102% °
(30,210); A
Long Range Planning
888,677
714,855 80%
757,012
240,811
32%
782,090 103%
(25,078), A
TOTAL REQUIREMENTS ;
10,269,561
8,898,411 87%
9,9469795
2,911,521
29%
10,043,831 101% ;
(97,036);
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In _ CDD Operating
5107105
47,445 9%
131,502
0%
- 0% _
(131,502):
Fund
Transfers In - TRT
-
-
100,000
33,333
33%
100,000 100%
Transfers in - General Fund
100,000
48,181 48%
100,000
-
0% '
100,000 100%
Transfers In - CDD Building
-
- '
68,628
0% '
622,630 907%
554,002! C
Reserve
Transfers In -CDD Electrical
86,721
50,027 58%
61,412
0%
222,193 362%
160,781- C
Reserve
Transfers Out
(107,544)
(107,544) 100%
Transfers Out - CDD Reserve
(122,752)
(233,698) 190%
-
,
(266,612) 999%
(266,612), D
TOTAL TRANSFERS
466,530
(195,589) -42% ;
461,542
33,333
7% ;
778,211 169% ;
316,669:
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
a
1,317,921
1,322,717 100%
�
1,000,000
752,366
75%
�o
753,666 75%
e
(246,334);
�
Resources over Requirements a
191,279
(374,763)
(545,557)
564,611
(531,877) ;
13,680;
Net Transfers - In (Out)
466,530
(195,589)
461,542
33,333
778,211
316,669,
TOTAL FUND BALANCE
$ 1,975,730
$ 752,366 38% ;
$ 915,985
$ 1,350,310
147% ; ;
$ 1,000,000 109% ;
$84,015:
A Projections reflect net increase resulting from
the increased HBF costs, and offset by
a decrease in
unfilled positions.
B Projections reflect net increase resulting from
the increased HBF costs, and offset by
a decrease in
unfilled positions and the addition of one new
FTE.
C Transfer from reserves for one
new FTE and contribution to contingency
requirement.
D Transfer to reserves reduced general divisions contingency requirement.
E Increase is related to CDD's increased
fees, effective November 1st.
E5 coG�< Budget to Actuals Report
Road - Fund 325
FY25 YTD October 31, 2024. (unaudited)
33.3%
Year Complete
Fiscal Year 2024 1
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Motor Vehicle Revenue
20,648,483
21,099,991 102% =
21,484,773
7,214,004
34%
21,484,773 100%
Federal - PILT Payment
2,240,000
2,394,054 107% °
2,741,447
2,401,480
88%
2,401,480 88% _
(339,967)
Other Inter -fund Services I
1,450,015
1,574,821 109%
1,368,191
314,858
23%
1,368,191 100%
Cities-Bend/Red/Sis/La Pine I
763,171
961,664 126%
988,063
314,942
32%
988,063 100%
a
Sale of Equip & Material
614,500
370,308 60%
486,300
103,865
21%
486,300 100%
Interest on Investments I
138,031
195,226 141% ;
158,000
95,917
61%
291,540 185%
133,540
Federal Reimbursements
689,703
342,290 50%
137,000
-
0%
137,000 100%
Miscellaneous I
73,808
70,690 96%
61,132
21,150
35%
61,132 100%
Mineral Lease Royalties
50,000
131,078 262%
50,000
2,504
5%
50,000 100%
Assessment Payments (P&I)
6,000
11,471 191% ;
5,000
630
13%
5,000 100%
IF Capital Projects - Revenue I
-
I
-
121,966
I I
121,966 I
121,966!
TOTAL RESOURCES
26,673,711
27,151,594 102% ;
27,479,906
10,591,317
39% ;
27,395,445 100% ;
(84,461);
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
8,406,468
8,507,587 101%
9,556,843
2,791,974
29%
9,247,371
97% 309,472- A
Materials and Services I
8,600,033
7,244,549 84%
9,992,969
3,390,055
34%
9,992,969
100%
Capital Outlay I
118,260
53,591 45%
TOTAL REQUIREMENTS ;
17,124,761
15,805,727 92%
19,549,812
6,182,029
32%
19,240,340
98% ; 309,472:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection
% $ Variance
Transfers Out
(125700;000)
(12,700;0001 100% 1
(10,720,6951
(2.089.3621
19%
(10,720,6951 100% - -
TOTAL TRANSFERS ;
(12,700,000)
(12,700,000) 100% ;
(10,720,695)
(2,089,362)
19% ; ;
(10,720,695)
100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
5,521,251
7,351,679 133% :
5,223,706
5,997,546 115%
5,997,546 115%
773,840-
Resources over Requirements
9,548,950
11,345,867
7,930,094
4,409,288
8,155,105
225,011
Net Transfers - In (Out)
(12,700,000)
(12,700,000)
(10,720,695)
(2,089,362)
(10,720,695)
i
I I
I
I
TOTAL FUND BALANCE
$ 2,370,201
$ 5,997,546 253% ;
$ 2,433,105
$ 8,317,472 342% ;
$ 3,431,956 141% ;
$998,851:
A Projected Personnel savings based on FY24/FY25 average vacancy rate of 4.7%
�3 -VEs `°G�� Budget to Actuals Report
Adult P&P - Fund 355
FY25 YTD October 31, 2024 (unaudited)
RESOURCES
DOC Grant in Aid SB 1145
CJC Justice Reinvestment
DOC Measure 57
Interest on Investments
Interfund- Sheriff
Other Inter -fund Services
State Miscellaneous
Miscellaneous
Oregon BOPPPS
Gen Fund/Crime Prevention
Electronic Monitoring Fee
TOTALRESOURCES
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
4,116,464
4,143,196 101% ;
4,693,331
2,358,901 50%
4,693,331 100%
943,172
1,103,019 117% :
1,167,810
728,909 62% '
1,167,810 100%
1
256,815
!
259,307 101% =
259,307
I B
259,307 100%
1
259,307 100% ,
I
-
1 75,230
87,583 116% =
73,000
39,506 54% /
111,760 153%
38,760!
50,000
50,000 100% =
60,000
20,000 33%
60,000 100%
-
E
-
50,000
I I
- 0%
f
50,000 100%
1
22,607
116,078 513%
19,709
- 0%
19,709 100% e
500
1,062 212%
500
4,438 888%
4,884 977%
4,384! A
20,318
7,686 38%
I
-
-
l a
a
I
50,000
50,000 100%-
I
500
258 52%
-
-
-
5,535,606
5,818,189 105% ;
6,323,657
3,411,061 54%
6,366,801 101% ;
43,144:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services 5,757,511 5,239,314 91% 6,387,456 1,715,115 27% 5,452,225 85% 935,231= B
Materials and Services 1,818,521 1,788,936 98% 1,984,229 575,216 29% , 1,947,258 98% 36,971! C
TOTAL REQUIREMENTS ; 7,576,032 7,028,249 93% ; 8,371,685 2,290,330 27% ; 7,399,483 88% 972,202:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In -General Funds 536,369 601,369 112% = 703,369 234,456 33% 703,369 100%
I 1 ! 1 1 !
Transfers In- Health Services 50.000 - 0% - -
1 1 1 1 I 1
Transfer to Vehicle Maint (75,419) (75,419) 100% , (76,405) (25,468) 33% (76,405) 100%
TOTAL TRANSFERS 510,950 525,950 103% ; 626,964 208,988 33% ; 626,964 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
1
3,000,000
3,010,934 100%
2,500,000
2,326,824 93%
2,326,824 93% (173,176);
Resources over Requirements
(2,040,426)
(1,210,060)
(2,048,028)
1,120,731
(1,032,682) 1,015,346
!
Net Transfers - In (Out)
510,950
1
525,950
626,964
! 1
208,988
I I
626,964
1
I
I I
1 I
TOTAL FUND BALANCE
$ 1,470,524
$ 2,326,824 158% ;
$ 1,078,936
$ 3,656,543 339% ;
$ 1,921,106 178% ; $842,170:
A Reimbursement for hosting event for Oregon Association of Community Corrections Directors
B Projected Personnel savings based on FY24/FY25 average vacancy rate of 16.2%
C Materials and services projections based on current spending trends.
Q`�u1E5 COG2< Budget to Actuals Report
Road CIP - Fund 465
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024 1
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection % $ Variance
State Miscellaneous
1,704,116
2,342,101 137%
881,339
- 0%
881,339 100%
Interest on Investments
475,310
580,958 122% =
476,000
177,474 37%
541,140 114% 65,140e8
1
Miscellaneous
-
I
28,774
-
1 1
-
I 1
TOTAL RESOURCES
2,179,426
2,951,833 135% ;
1,357,339
177,474 13% ;
1,422,479 105% ; 65,140:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Materials and Services 132,770 132,770 100% 134,492 44,831 33% 134,492 100%
I 1 I I I 1
Capital Outlay 24,009,399 22,991,686 96% 16,189,012 2,084,012 13% 13,664,094 84% 2,524,918,
TOTAL REQUIREMENTS ; 24,142,169 23,124,456 96% ; 16,323,504 2,128,843 13% ; 13,798,586 85% 2,524,918:
TRANSFERS
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Transfers In
12,500,000
12,500,000 100% ;
10,631,333
- 0%
10,631,333 100%
TOTAL TRANSFERS
12,500,000
12,500,000 100% ;
10,631,333
0%
10,631,333 100% ,
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
19,012,380
23,347,907 123% ;
15,534,050
15,675,284 101%
a
15,675,284 101%
141,234�
Resources over Requirements
(21,962,743)
(20,172,623)
(14,966,165)
(1,951,369)
(12,376,107)
2,590,058
Net Transfers - In (Out)
I
12,500,000
12,500,000
1
10,631,333
-
_
I I
10,631,333
I
I
TOTAL FUND BALANCE
$ 9,549,637
$ 15,675,284 164% ; $ 11,199,218
$ 13,723,915 123% ; $ 13,930,510 124% ; $2,731,292;
0-TES C-G Budget to Actuals Report
Road CIP (Fund 465) -
Capital Outlay Summary by Project
33.33%
FY25 YTD October 31, 2024
Year Completed
Fiscal Year 2024
Fiscal Year 2025
Budget Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Hunnel Rd: Loco Rd to Tumalo Rd
2,693,318 2,544,568
94 %
172,370
172,370
(172,370)
Powell Butte Hwy/Butler Market RB
1,950,000 1,551,099
80%
1,095,760
841,790
77% i
858,000
78% i
237,760
Wilcox Ave Bridge #2171-03 Replacement
160,000
0%
160,000
100%
Paving Tumalo Rd/Deschutes Mkt Rd
520,000
471,376
91 %
471,376
91 %
48,624
Hamehook Rd Bridge #16181 Rehabilitation
380,000 367,224
97 %
1,930,500
50,467
3%
1,791,900
93 %
138,600
NW Lower Bridge Way: 43rd St to Holmes Rd
159,140 105,726
66 %
1,650,000
0%
1,650,000
100% i
-
Northwest Way: NW Coyner Ave to NW Allmeter Wy i
-
85,000
0%
85,000
100%
-
Tumalo Reservoir Rd: OB Riley to Sisemore Rd
180,000 197,240
110 %
2,417,752
77,532
3 %
2,417,752
100% i
Local Road Pavement Preservation
-
Paving Of Horse Butte Rd
630,000
0%
630,000
100
Paving Of Obr Hwy: Tumalo To Helmho
2,600,000 2,303,234
2,520,000
291,406
12 %
291,406
12 %
2,228,594
La Pine Uic Stormwater Improvements
240,000
0%
240,000
100% i
S Century Dr / Spring River Rd Roun
10,000 244
1,650,000
115,910
7%
1,650,000
100
Burgess Rd/Day Rd Traffic Signal
50,000
0%
50,000
100% i
-
Powell Butte Hwy: McGrath Rd to US20
2,290,000
0%
2,290,000
100%
Slurry Seal 2025
350,000
0%
350,000
100
Hamby Road School Zone Improvements
-
11,449
80,000
(80,000)
ODOT ARTS Program - Driver Speed Feedback Signs
24,161
24,161
100% ':
24,161
100%
Lazy River Dr Mailbox Improvements
150,000
27,551
18 % i
106,290
71 %
43,710
Asphalt Leveling 2024
200,000
200,000
100%
-
FY 23 Guardrail Improvements
Signage improvements
125,839
0%
60,839
48%
65,000
Sidewalk Ramp Improvements
-
100,000
0%
85,000
85%
15,000
TOTAL CAPITAL OUTLAY
$ 7,972,458 $ 7,069,335
89% :
$16,189,012
2,084,012
13%:
$ 13,664,094
84%:
$ 2,524,918
Q`�'uIES C,0 Budget to Actuals Report
Solid Waste - Fund 610
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Franchise Disposal Fees
8,000,000
8,858,989 111%
9,940,000
3,160,372
32%
9,940,000 100% A
Commercial Disp. Fee
3,310,000
3,984,563 120%
4,450,000
1,654,005
37%
4,450,000 100% ' A
Private Disposal Fees
3,450,000
3,236,947 94%
3,420,000
1,372,063
40%
3,420,000 100% a A
Special Waste
30,000
103,947 346%
645,000
45,964
7%
645,000 100% e B
Franchise 5% Fees
565,000
646,761 114%
635,000
190,391
30%
635,000 100% C
Yard Debris
400,000
456,528 114%
440,000
195,411
44% '
440,000 100% a D
Miscellaneous
173,000
290,694 168%
170,000
74,098
44%
170,000 100% a
Interest on Investments
60,410
147,126 244%
62,000
66,564
107% ;
196,600 317% 134,600e E
Recyclables
7,000
7,669 110%
7,000
6,108
87%
'
7,000 100%
Leases
1
1 100%
1
-
0%
1 100%
TOTAL RESOURCES
15,995,411
17,733,226 111% ;
19,769,001
6,764,975
34% ;
19,903,601 101% ; 134,600;
REQUIREMENTS
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Personnel Services
4,108,983
3,967,708 97%
5,739,145
1,524,303
27%
5,739,145 100%
Materials and Services
7,683,911
7,307,004 95%
8,994,999
2,120,703
24%
8,994,999 100% ;
Capital Outlay
309,000
246,763 80%
282,000
24,971
9%
282,000 100% ;
Debt Service
2,302,640
2,302,520 100%
2,305,600
-
0%
2,305,600 100%
TOTAL REQUIREMENTS
14,404,534
13,823,996 96% ;
17,321,744
3,669,977
21%
17,321,744 100% ;
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Transfers In - SW Capital &
910.000
- 0%
-
-
Equipment Reserve
Transfers Out - SW Capital &
(2,613,962)
(2,613,962) 100%
(4,564,141)
(1,142,214)
25%
(4,564,141) 100%
Equipment Reserve
TOTAL TRANSFERS
(1,703,962)
(2,613,962) 153% ;
(4,564,141)
(1,142,214)
25%
(4,564,141) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection % $ Variance
Beginning Fund Balance
2,416,385
2,743,514 114%
3,941,745
4,038,781
102%
4,039,441 102% 97,69&
Resources over Requirements
1,590,877
3,909,230
2,447,257
3,094,999
2,581,857 134,600'
Net Transfers - In (Out)
(1,703,962)
(2,613,962)
(4,564,141)
(1,142,214)
(4,564,141)
TOTAL FUND BALANCE
$ 2,303,300
$ 4,038,781 175% ;
$ 1,824,861
$ 5,991,566 328% ; ;
$ 2,057,157 113% ; $232,296,
A Total disposal fee projections reflect management's
best estimate of revenues to be
collected. Disposal tons are typically higher in the summer with
reductions in winter; fiscal YTD tons are running
0.7% greater than last
year-to-date.
Franchise disposal fee payment
of $248K was not received
from Cascade Disposal by closing.
B Special Waste revenue source is unpredictable
and dependent on special
clean-up projects of contaminated soil and asbestos; fiscal YTD is
running less than budget for sweepings and overs.
C Annual fees due April 15, 2025; received monthly installment from Republic.
D Yard Debris revenue is seasonal with higher
utilization in summer months; fiscal YTD volumes are
running just under last year-to-date.
E Investment Income projected to come in higher than budget.
'(ESC-0 Budget to Actuals Report
cA
Fair & Expo - Fund 615
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
I
Fiscal Year 2025
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Food & Beverage
991,000
1,565,820
158%
1,535,000
499,852
33%
1,614,310
105%
79,310,
Events Revenue
1,050,000
979,919
93%
1,390,000
378,082
27%
868,308
62%
(521,692)
Rights & Signage
105,000
106,016
101%
110,000
55,300
50%
116,100
106%
6,100
Horse Stall Rental I
100,000
74,925
75% !
67,500
30,000
44%
55,000
81%
(12,500); A
Storage
50,000
51,099
102% =
45,000
-
0% a
38,400
85%
(6,600)
Camping Fee
22,500
33,694
150%
37,500
14,474
39% a
59,974
160% ;
22,474-
Interest on Investments I
22,000
24,619
112%
16,000
6,421
40% ,
15,914
99%
(86)
Miscellaneous
3,000
7,001
233%
5,000
12,707 254%
16,021
320% =
11,021-
TOTAL RESOURCES
2,343,500
2,843,093 121% ;
3,206,000
996,837
31% ;
2,784,027
87%
(421,973);
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Personnel Services
1,478,441
1,499,682
101% ;
1,851,584
504,637
27%
1,301,318
70% a
550,266, B
Personnel Services - F&B E
148,510
80,916
54%
187,439
25,814
14%
139,809
75%
47,630!
Materials and Services I
1,492,986
1,334,327
89%
1,917,689
424,395
22%
1,809,662
94%
108,027!
Materials and Services - F&B
514,200
852,112
166%
781,750
291,443
37% 0
856,101
110%
(74,351)!
Debt Service
100,190
100,139
100%
99,700
-
0% E
99,700 100%
TOTAL REQUIREMENTS ;
3,734,327
3,867,176
104% ;
4,838,162
1,246,289
26% ;
4,206,590
87% ;
631,572:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In - Room Tax
1,009,023
988,867
98%
963,000
321,000
33%
963,000 100%
Transfers In - County Fair
-
-
196,900
65,633
33% a
196,900 100%
Transfers In - Park Fund I
30,000
30,000
100%
30,000
10,000
33% '
30,000 100%
Transfers Out I
(163,342)
(10,777)
7%
(10,777)
(3,592)
33% a '
(10,777) 100%
TOTAL TRANSFERS
875,681
1,008,090
115% ;
1,179,123
393,041
33% ;
1,179,123 100% ;
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection % $ Variance
Beginning Fund Balance
547,763
547,764 100%
577,865
531,770 92%
531,770 92% (46,095);
Resources over Requirements I
p
(1,390,827)
(1,024,083)
1
(1,632,162)
(249,452)
f l
(1,422,563) 209,599
f I
Net Transfers - In (Out)
I
875,681
1,008,090
I
1,179,123
393,041
E I
1,179,123
I I
TOTAL FUND BALANCE
$ 32,617
$ 531,770 999% ;
$ 124,826
$ 675,359 541% ;
$ 288,330 231% ; $163,504:
A Cascade Futurity's horse stall rental was billed $30,000 after the event based on usage (billed but not yet received)
B Projected Personnel savings based on FY24/FY25 average vacancy rate of 22.9%
ESC0G2< Budget to Actuals Report
Annual County Fair - Fund 616
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Concessions and Catering
790,000
834,968 106%
797,500
831,691 104%
1,314,795 165% =
517,295=
Gate Receipts
775,000
1,046,188 135%
780,000
918,610 118%
918,610 118%
138,6%
Carnival
430,000
245,809 57%
430,000
468,142 109%
468,142 109%
38,14Z
Commercial Exhibitors
118,200
114,091 97%
115,000
137,741 120%
137,741 120%
22,741!
Fair Sponsorship
92,500
69,967 76%
99,000
124,960 126%
141,020 142%
42,020!
State Grant
53,167
53,167 100% =
53,167
635 1%
53,167 100%
Rodeo Sponsorship
30,000
35,452 118%
30,000
44,810 149% ;
44,811 149%
14,811!
Interest on Investments
13,500
25,831 191%
23,000
9,378 41%
28,450 124% :
5,450!
R/V Camping/Horse Stall Rental
17,250
31,255 181%
18,500
35,982 194%
35,982 194%
17,482!
Merchandise Sales
2,500
1,899 76%
2,500
1,608 64% '
2,500 100%
a
Livestock Entry Fees
2,000
1,940 97%
2,000
3,139 157%
3,139 157%
1,139!
Miscellaneous
-
39
-
-
TOTAL RESOURCES
2,324,117
2,460,606 106% ;
2,350,667
2,576,694 110% ;
3,148,356 134% ;
797,689:
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Personnel Services
226,531
189,056
83%
229,798
76,198
33%
233,873 102%
(4,075); A
Materials and Services
2,356,325
2,249,042
95%
2,442,103
2,212,362
91%
2,428,057 99%
149046
TOTAL REQUIREMENTS
2,582,856
2,438,099
94% ;
2,671,901
2,288,560
86%
2,661,930 100% ;
9,971:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Transfer In -TRT 1%
75,000
75,000
100%
75,000
25,000
33%
75,000 100%
Transfers Out
(109,503)
(109,503)
100%
Transfer Out - Fair & Expo
-
-
(196,900)
(65,633)
33%
(196,900) 100%
TOTAL TRANSFERS
(34,503)
(34,503) 100% ;
(121,900)
(40,633)
33%
(121,900) 100% ;
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance
521,447
521,447 100%
600,000
509,451 85%
509,451 85%
(90,549);
Resources over Requirements
(258,739)
22,507
(321,234)
288,135
486,426
807,660a
Net Transfers - In (Out)
(34,503)
(34,503)
(121,900)
(40,633)
(121,900)
TOTAL FUND BALANCE
$ 228,205
$ 509,451 223% ;
$ 156,866
$ 756,952 483% ;
$ 873,977 557% ;
$717,111.
A Projected Personnel based on overage to date
G�uTESC-,0G Budget to Actuals Report
wy 2�
Annual County Fair - Fund 616
CY24 YTD October 31, 2024 (unaudited)
Fair 2024
Actuals to
2024
Fair 2023
Date
Projection
RESOURCES
Gate Receipts
$ 1,042,896
$ 921,902
$ 921,902
Carnival
245,809
468,142
468,142
Commercial Exhibitors
436,160
463,327
452,741
Livestock Entry Fees
1,940
3,139
3,139
RN Camping/Horse Stall Rental
31,449 ,
35,788
35,788
Merchandise Sales
1,899 .,,,
1,608
1,608
Concessions and Catering
512,899
506,105
988,605
Fair Sponsorship
117,183
147,752
183,100
TOTAL FAIR REVENUES
$ 2,390,235
$ 2,547,761
$ 3,055,024
OTHER RESOURCES
State Grant
53,167
635
53,802
Interest
19,504
20,575
23,919
Miscellaneous
114
-
TOTAL RESOURCES
$ 2,463,020
$ 2,568,971
$ 3,132,745
REQUIREMENTS
Personnel 175,531 i 181,041 231,132
Materials & Services 2,124,162 21446,490 2,499,661
TOTAL REQUIREMENTS $ 2,299,693 $ 2,627,530 $ 2,730,793
TRANSFERS
Transfer In - TRT 1 %
75,000
62,500
75,000
Transfer Out - F&E Reserve
(170,608) < <'
(54,753)
(54,753)
Transfer Out -Fair &Expo
(65,633)
(147,673)
TOTAL TRANSFERS
$ (95,608)
$ (57,886)
$ (127,426)
Net Fair $ 67,719 $ (116,445) $ 274,526
Beginning Fund Balance on Jan 1 $ 952,421 $ 1,020,140 $ 1,020,140
Ending Balance $ 1,020,140 $ 903,695 $ 1,294,666
O1E5 coG�< Budget to Actuals Report
Fair & Expo Capital Reserve -Fund 617 33.3°�°
FY25 YTD October 31, 2024 (unaudited)
Year Complete
Fiscal Year 2024 Fiscal Year 2025
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Interest on Investments 64,800 94,239 145% 88,000 39,954 45% 118,020 134% 30,020�
1 I 1 1 1 Miscellaneous - 130,809 - 94,112 94,112 94,112=I
TOTAL RESOURCES 64,800 225,047 347% ; 88,000 134,066 152% ; 212,132 241% ; 124,132:
REQUIREMENTS Budget Actuals % Budget Actuals %
Materials and Services
343,555
274,247
80%
475,000
45,268
10%
Capital Outlay I
746,445
191,682
26%
785,000
21,589
3%
TOTAL REQUIREMENTS ;
1,090,000
465,928
43%
1,260,000
66,857
5% ;
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Transfers In -TRT 1%
462,119
453,481
98%
442,396
147,465
33%
Transfers In - Fund 165
100,000
100,000
100%
150,000
150,000
100%
I
Transfers In -Annual County Fair;I
109,503
109,503
1
100% ,
1
-
-
1
I
Transfers In - Fair & Expo
152,565
-
0% !
-
-
TOTAL TRANSFERS
824,187
662,984
80%
592,396
297,465
50% ;
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Beginning Fund Balance
I
2,592,838
2,757,229
106%
I
3,136,000
3,179,332
101% a
1
Resources over Requirements
I
(1,025,200)
(240,881)
I
(1,172,000)
67,209
I
\Iet 1. ransfer.. i (Out.)
IYGL 11411JIGIJ - 1 �VNI�
I
v2'1 �187
f
667 984
f
-
1
592 396
1
297 AY5
f
1
TOTAL FUND BALANCE
$ 2,391,825
$ 3,179,332
133%
$ 2,556,396
$ 3,544,006
139% ;
Projection % $ Variance
475,000 100%
1 I 785,000 100% 1 A
1,260,000 100% ;
Projection % $ Variance
442,396 100%
� I �
150,000 100%
P 1 f
i I f
592,396 100% ;
Projection % $ Variance
a
3,179,332 101% 43,33Z 1 P
(1,047,868) 124,132-
f I I
1 ,396
I 1
$ 2,723,860 107% ; $167,464:
A Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction
Q`�'vTESCOG�< Budget to Actuals Report
RV Park - Fund 618
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
RV Park Fees < 31 Days
500,000
479,680 96%
450,000
181,184
40%
444,572 99% _
(5,428);
RV Park Fees > 30 Days
12,500
21,682 173% ;
15,000
805
5%
12,000 80% _
(3,000)
Interest on Investments
I 2,300
8,447 367%
8,000
4,357
54% I
8,440 106%
440�
Cancellation Fees
@
7,000
a
13,820 197% =
7,000
13,008
1 1
186% _
I
17,628 252%
10,628!1
Washer / Dryer
5,000
1
5,575 112% =
5,000
4,154
83% a
1
7,274 145%
2,274e
Miscellaneous
2,500
4,335 173%
2,500
857
34%
2,555 102%
55!
Vending Machines
I
1,500
f
1,352 90%
1,500
724
I I
48%
@
1,804 120%
304ei
TOTAL RESOURCES
530,800
534,892 101% ;
489,000
205,089
42% ;
494,273 101% ;
5,273:
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
�
91,328
92,389 101%
159,210
47,804 30%
I
153,844 97% 5,366-
Materials and Services
303,173
f
202,217 67%
344,054
I
78,804 23%
I
326,700 95% 17,354!I
1
Debt Service
222,630
1
222,596 100%
223,600
1 1
- 0%
I 1
223,600 100% - -
TOTAL REQUIREMENTS
617,131
517,201 84%
726,864
126,608 17%
704,144 97% ; 22,720,
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In - Park Fund
160,000
160,000 100% -
160,000
53,333
33%
160,000 100%
Transfers In - TRT Fund
20,000
20,000 100%
20,000
6,667
33%
f
20,000 100%
I
Transfer Out - RV Reserve
(51,564)
@
(51,564) 100%
(122,142)
(40,714)
I
33%
I
(122,142) 100%
TOTAL TRANSFERS
128,436
128,436 100% ;
57,858
19,286
33%
57,858 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
93,115
166,640 179%
248,000
312,766
126%
312,766 126% =
64,76&
Resources over Requirements f
(86,331)
17,690
I
(237,864)
78,481
I I
(209,871) !
@
27,993-
I
I
Net Transfers - In (Out)
1
128,436
128,436
i
57,858
19,286
f i
57,858
i
i
TOTAL FUND BALANCE $ 135,220 $ 312,766 231% ; $ 67,994 $ 410,533 604% ; ; $ 160,753 236% ; $92,759:
Qy`�vTES c0&� Budget to Actuals Report
RV Park Reserve - Fund 619 33.3%
FY25 YTD October 31, 2024 (unaudited)
Year Complete
Fiscal Year 2024 Fiscal Year 2025
RESOURCES Budget Actuals % Budget Actuals % Projection % $ Variance
Interest on Investments 34,300 45,518 133% = 45,000 17,962 40% 53,270 118% 8,270-
TOTAL RESOURCES 34,300 45,518 133% ; 45,000 17,962 40% 53,270 118% ; 8,270;
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Materials and Services 100,000 37,958 38% 100,000 0% _ 100,000 100%
Capital Outlay 74,000 7,294 10% a 70,000 0% _ ' 70,000 100% < o A
TOTAL REQUIREMENTS ; 174,000 45,252 26% ; 170,000 0% ; 170,000 100% ;
TRANSFERS
Transfer In - RV Park Ops
TOTAL TRANSFERS
FUND BALANCE
Budget
Actuals %
Budget
51,564
51,564 100%
8
122,142
51,564
51,564 100% ;
122,142
Budget
Actuals %
Budget
Actuals % Projection % $ Variance
40,714 33% 122,142 100%
40,714 33% ; 122,142 100% ;
Actuals % Projection % $ Variance
Beginning Fund Balance
1,372,453
1,469,559 107%
1,513,413
1,521,389 101%
1,521,389 101% 7,976: B
Resources over Requirements
(139,700)
266
(125,000)
17,962
(116,730) 8,270-
Net Transfers - In (Out)
o
51,564
51,564
i
122,142
40,714
i s
122,142
o a
TOTAL FUND BALANCE ,
$ 1,284,317
$ 1,521,389 118% ;
$ 1,510,555
$ 1,580,065 105% ;
$ 1,526,801 101% ; $16,246,
A Capital Outlay appropriations are a placeholder
g Final Beginning Fund Balance will be determined after the final close of FY24
Q`%\ \)1E5`0G2j Budget to Actuals Report
Risk Management - Fund 670
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Workers' Compensation
1,111,585
1,158,078
104%
1,116,950
390,522
35% ;
1,116,950 100% _
a
General Liability
935,832
935,832
100% ;
943,414
314,471
33% a
1,040,000 110%
96,586: A
Property Damage
418,028
418,028
100% '
419,983
139,994
33%
419,983 100%
Unemployment
I
439,989
348,407
79%
362,214
301,243
83% !
I
362,214 100%
I B
Interest on Investments
200,000
274,605
137%
254,000
89,297
35%
I
269,060 106%
15,060
1
Vehicle
226,710
226,710
1
100%
250,030
83,343
I
33%
250,030 100%!
I
1
Skid Car Training
I
10,000
45,839
I
458% .
30,000
9,466
1 1
32%
I
I
30,000 100% .
f
=
Claims Reimbursement
369,959
429,840
116%
20,000
-
0%
20,000 100%
Process Fee- Events/ Parades
2,000
1,595
80%
2,000
385
19%
2,000 100% ,
Miscellaneous
200
2,700 999%
200
85,743 999%
88,000 999%
87,800: C
TOTAL RESOURCES
3,714,303
3,841,634 103% ;
3,398,791
1,414,466
42% ;
3,598,237 106% ;
199,446,
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection %
$ Variance
Workers' Compensation
1,880,000
1,933,625
103%
2,000,000
1,032,943
52%
2,200,000 110%
(200,000);
General Liability
1,200,000
994,706
83%
1,500,000
511,190
34%
1,500,000 100%
Insurance Administration
714,197
672,304
94% a
799,487
236,257
30% I
809,482 101%
(9,995)
1
Vehicle
400,000
299,851
!
75%
700,000
48,346
I I
7%
I
600,000 86%
100,000.
1
Property Damage
I
300,250
474,866
1
158%
400,255
325,005
I I
81%
I
1
420,000 105%
I
(19,745);
Unemployment
250,000
127,637
51%
200,000
22,993
11%
150,000 75%
50,000
TOTAL REQUIREMENTS ;
4,744,447
4,502,990
95% ;
5,599,742
2,176,733
39% ;
5,679,482 101% ;
(79,740);
r RANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers Out - IT
(32,000)
(22,328)
70%
Transfers Out - Claims
I
(349,959)
(349,959)
I I I I 1
100%
Reimbursement
Transfers Out - IT Reserve
i (118,000)
(118,000)
100%
Transfers Out - Vehicle
(3,500)
(3,500)
100% (4,500) (1,500) 33% (4,500) 100% ,
Replacement
TOTAL TRANSFERS
(503,459)
(493,787)
98% ; (4,500) (1,500) 33% ; (4,500) 100% ;
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
8,000,000
9,323,307 117%
8,000,000
8,168,164 102%
8,168,164 102%
168,164,
Resources over Requirements
(1,030,144)
(661,356)
(2,200,951)
(762,268)
(2,081,245)
119,706-
Net Transfers - In (Out)
(503,459)
(493,787)
(4,500)
(1,500)
(4,500)
I
I
I I
I
1
TOTAL FUND BALANCE ,
$ 6,466,397
$ 8,168,164 126% ;
$ 5,794,549
$ 7,404,396 128% ;
$ 6,082,419 105% ;
$287,870,
A Includes reimbursement from State for higher general liability insurance related to aid and assist.
B Unemployment collected on first $25K of employee's salary in fiscal year
C Revenue from State of Oregon for additional layer of excess general liability insurance related to liability related to "aid and assist" population
Q`�uTES C0&-' Budget to Actuals Report
Health Benefits - Fund 675
FY25 YTD October 31, 2024 (unaudited)
RESOURCES
Internal Premium Charges
COIC Premiums
Employee Co -Pay
Retiree / COBRA Premiums
Prescription Rebates
Interest on Investments
Claims Reimbursement & Other
TOTALRESOURCES
REQUIREMENTS
Health Benefits
Deschutes On -Site Pharmacy
Deschutes On -Site Clinic
Wellness
TOTAL REQUIREMENTS
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
25,899,034
26,288,364 102%
30,548,182
10,223,162
33%
35,507,169 116%
4,9581987� A
1,963,363
2,228,565 114%
2,747,427
612,497
22%
3,091,915 113%
344,488=1 A
1,247,416
1,406,479 113%
1,492,623
513,724
34%
1,556,257 104%
63,634-
1 1,019,288
1,041,989 102%
1,039,555
152,148
15% 1
1,061,802 102%
22,247-
280,000
382,550 137%
550,000
166,502
30%
626,446 114%
76,446�
1209000
208,021 173%
366,000
62,656
17%
238,855 65%
(127,145):I
i
124,944
1
317,060 254%
100,000
I I
578,236 578% -
I
580,000 580% ,
I
480,0W B
30,654,045
31,873,028 104% ;
36,843,787
12,308,925
33% ;
42,662,444 116% ,
5,818,657:
Budget
Actuals
%
Budget
Actuals
%
Projection
% $ Variance
29,797,663
�
27,285,660
92%
26,303,391
6,711,791
26%
I
32,172,026
122% (5,868,635); C
4,287,997
5,355,286
f
125% -
5,733,434
1,113,739
I
19%
4,942,177
I I
86% 791,257- D
i
1,415,279
1,356,819
1
96%
i
1,490,287
337,076
I I
23%
I I
1,600,661
I
107% (110,374):I
I I
I
186,274
123,528
66%
174,230
10,957
6%
104,230
60% 70,000, E
35,687,213
34,121,294
96%
33,701,342
8,173,564
24%
38,819,094
115% ; (5,117,752);
TOTAL':.
-
FUND BALANCE
Budget
Actuals %
Budget
Actuals
% Projection
% $ Variance
Beginning Fund Balance
6,107,743
6,107,998 100%
5,090,316
3,859,732
76% 3,859,732
76% (1,230,584);
Resources over Requirements
(5,033,168)
(2,248,266)
I
3,142,445
4,135,362
3,843,350
I I
700,905;
1 I
1
Net Transfers - In (Out)
1
-
-
I
-
-
-
1 1
-
I 1
TOTAL FUND BALANCE
$ 1,074,575
$ 3,859,732 359% ;
$ 8,232,761
$ 7,995,094
97% ; ; $ 7,703,082
94% ; ($529,679);
Deschutes County Administrative Policy No. F-13 sets forth the appropriate level of reserves. The reserve is comprised of two parts: 1) Claims
Reserve at 1.5 times the valuation amount, and 2) Contingency Reserve at 150% of the value of the Claims Reserve. The level of reserve is set at
$8 million ($3.2 million claim reserve and $4.8 million contingency reserve requirements). The reserve requirement amount should be compared to
the Total Fund Balance amount in this report.
A The original budget anticipated a 15% increase in Health Benefits Premiums for departments. However, due to higher -than -expected claims in FY24
and projected claim growth in FY25, an additional 15% increase will be applied starting August 1, 2024. This will result in a total increase of 30%
compared to FY24.
B Budget estimate is based on claims which are difficult to predict
C Claims are anticipated to be higher than what was originally budgeted.
D Projection reflects savings from formulary change recommended by the EBAC.
E Projected savings from removing the Wellness program as recommended by the EBAC.
Q`�uTESC0o Budget to Actuals Report
911 -Fund 705 and 710
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection
%
$ Variance
Property Taxes - Current Yr
10,932,000
11,024,163 101% =
11,556,000
998,410
9%
11,493,915
99% a
(62,085); A
Telephone User Tax
1,827,530
1,950,780 107%
1,800,500
-
0%
1,800,500
100% ®
o B
Interest on Investments
312,321
462,829 148% a
426,000
146,775
34% a '
449,630
106%
23,630e
Police RMS User Fees
244,435
255,485 105%
255,000
-
0%
255,000
100%
C
Contract Payments
167,765
172,636 103%
179,300
6,438
4% _
179,300
100%
User Fee
148,820
151,203 102%
148,600
6,375
4% '
148,600
100%
Data Network Reimbursement
145,852
107,080 73%
106,500
-
0% '
106,500
100% a
State Reimbursement
93,000
97,500 105% =
93,000
19,750
21%
93,000
100%
D
Property Taxes - Prior Yr
90,000
108,215 120%
90,000
60,433
67%
90,000
100%
Property Taxes -Jefferson Co.
40,500
40,915 101%
42,500
625
1%
42,500
100%
Miscellaneous
32,100
34,304 107% B
36,500
14,549
40%
36,500
100% a
TOTAL RESOURCES
14,034,323
14,405,107 103% ;
14,733,900
1,253,355
9% ;
14,695,445
100% ;
(38,455);
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
9,032,045
8,712,047
96%
10,237,093
2,900,494
28%
9,536,196 93% 700,897,
Materials and Services
4,250,715
3,275,322
77%
4,267,026
1,144,650
27%
4,267,026 100%
Capital Outlay
1,831,000
1,440,223
79%
2,750,500
74,174
3%
2,750,500 100%
TOTAL REQUIREMENTS
15,113,760
13,427,592
89%
17,254,619
4,119,317
24% ;
16,553,722 96% ; 700,897:
TRANSFERS
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Transfers In
1.950,000
- 0%
515,000
-
0%
515,000 100%
Transfers Out
(1,950,000)
- 0%
(515,000)
-
0%
(515,000) 100%
TOTALTRANSFERS
-
-
-
-
FUND BALANCE
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Beginning Fund Balance
13,202,343
�
13,393,950 101%
o
13,160,074
14,371,465
109%
o�
14,371,465 109% ;
a
1,211,391,
�
Resources over Requirements
o (1,079,437)
977,515
(2,520,719)
(2,865,962)
;
(1,858,277)
662,442;
Net Transfers - In (Out)
-
i
-
i
-
_
to
_
a
i
TOTAL FUND BALANCE ; $ 12,122,906
$ 14,371,465 119% ; $ 10,639,355
$ 11,505,503
108% ; $ 12,513,188 118% ; $1,873,833:
A Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted.
B Telephone tax payments are received quarterly
C Invoices are mailed in the Spring
D State GIS reimbursements are received quarterly
MEETING DATE: November 18, 2024
SUBJECT: Finance Report for October 2024
RECOMMENDED MOTION:
None. Discussion item only.
BACKGROUND AND POLICY IMPLICATIONS:
The Finance Department will present the monthly financial report. The report is
informational only and is intended to provide the Board of County Commissioners with
current financial information. The report will provide budget to actual comparisons and
highlight any potential issues or changes that may impact the current or future budgets.
ThThorn -ire nn e4irpit- nnlir%i imrniirni-innc
ere CII C IV U11 Gl.l JJUII .y II Ir.,lil.UUVI IJ.
BUDGET IMPACTS:
None
ATTENDANCE:
Robert Tintle, Chief Financial Officer
�'V E S`E,� Budget to Actuals Report
0
o A
Health Services - Fund 274
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
State Grant
23,757,820
20,712,977 87%
27,505,398
6,343,188
23%
25,297,040 92%
(2,208,358):
OHP Capitation
1
16,494,114
I
17,439,562 106% =
17,529,405
5,516,081
l i
31%
E
17,506,388 100%:
1
(23,017);
State Miscellaneous
5,793,079
�
5,029,687 87%
7,330,050
4,514,568
62%
9,822,058 134%
2,492,00&
OHP Fee for Service
4,947,581
E
5,809,490 117%
4,788,744
1,655,608
35% =
1
4,830,174 101% =
a
41,4W
Local Grants
I
1,567,894
3
2,035,060 130%
2,815,832
818,269
! !
29% _ =
1
3,024,338 107%
I
208,506;
Environmental Health Fees
1,478,906
1,483,715 100%
1,637,892
90,214
6%
1,774,828 108%
136,936
Other
t
1,061,371
t
2,326,567 219% =
1,635,312
491,750
i F
30% _
I
1,003,808 61% _
P
(631,504)-
State - Medicaid/Medicare
I
1,034,491
1,149,710 111%
1,587,117
317,763
20% _ =
879,678 55% _
(707,439)=
Federal Grants
1,440,560
�
1,321,402 92%
987,369
618
0% !
397,932 40%
(589,437)!
Patient Fees
1,087,790
1
890,377 82%
761,626
236,249
:1
31% _
!
738,423 97% _
(23,203)=E
Medicaid
431,000
1,201,524 279%
627,276
234,375
37%
927,312 148%
300,036!
Vital Records
1
315,000
i
336,256 107% =
318,000
92,627
f 4
29% _
4
325,000 102% =
7,000!S
Interest on Investments
1
� 262,007
1
737,122 281%
317,000
245,552
11
77% _
1
702,580 222% =
1
385,580,
State - Medicare
209,500
1
300,513 143% =
195,057
119,955
61 %
1
375,385 192% =
1
180,328=
Liquor Revenue
177,574
188,547 106%
177,574
30,692
17%
177,574 100%
Interfund Contract- Gen Fund
127,000
- 0%
127,000
42,333
33%
127,000 100%
State Shared- Family Planning
1
158,000
1
83,152 53%
75,000
22,314
It
30% _
,
22,314 30% _
t
(52,686);
Revenues Not Assigned
-
-
42,000
0%
42,000 100%,
TOTAL RESOURCES
60,343,687
61,045,659 101% ;
68,457,652
20,772,156
30% ;
67,973,832 99%
(483,820);
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
52.118.863
51.416.037
99% =
58:414,062
17.323.740
30% _
57.401.120
98%
1:012,942,
Materials and Services
19,836,301
15,061,997
76% 4
23,174,153
4,703,971
20%
22,269,594
96%
904,559
Capital Outlay
347,500
578,091
166% =
1,932,000
41,185
2%
88,185
5%
I
1,843,815;
Administration Allocation
4,984
-
0%
(42)
-
0% _
(42)
100%
TOTAL REQUIREMENTS
72,307,648
67,056,125
93%
83,520,173
22,068,896
26% ;
79,758,857
95%
3,761,316:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers In- General Fund
6,780,140
6,050,314
89%
7,218,715
0%
6,914,116
96%
(304,599)
Transfers In- OHP Mental Health
2,210,573
407,071
18%
5,858,016
0% _ =
2,015,931
34% _
(3,842,085)=
Transfers In- Acute Care Service
-
-
626,000
625,142
100% _
625,142
100%
(858);
Transfers In -TRT
368,417
368,417
100% =
276,572
92,191
33%
276,572
100%
Transfers In -Video Lottery
250,000
250,000
100%
250,000
100%
Revenue Not Assigned
E
30,000
-
0%
-
0%
(30,000);
Transfers Out
(1,332,674)
(877,923)
66%
(1,961,088)
(1,322,519)
67%
(1,987,507)
101%
(26,419)
TOTAL TRANSFERS
8,026,456
5,947,879
74% ;
12,298,215
(355,186)
-3%
8,094,254
66%
(4,203,961);
FUND BALANCE
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Beginning Fund Balance
11,417,516
12,519,113
110%
10,029,605
12,456,527
124%
12,472,527
124% a
2,442,922:
Resources over Requirements
(11,963,961)
(6,010,466)
(15,062,521)
(1,296,740)
'
(11,785,025)
3,277,496;
Net Transfers - In (Out)
f
8,026,456
5,947,879
12,298,215
(355,186)
S i
8,094,254
i
(4,203,961);
TOTAL FUND BALANCE
$ 7,480,011
$ 12,456,527 167% ;
$ 7,265,299
$ 10,804,601
149% ; ;
$ 8,781,756 121% ; $1,516,457:
Budget to Actuals, Report
A
Health Services ® Admin ® Fund 274
FY25 YTD October 31, 2024 (unaudited)
33.3%
Year Complete
Fiscal Year 2024,1—
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
Other
9,000
167,850 999%
511,588
482,492
94%
511,827 100%
239� B
OHP Capitation
435,349
435,349 100%
474,674
151,772
32%
474,674 100%
Interest on Investments
262,007
737,122 281%
317,000
245,552
77%
702,580 222%
385,580;
State Grant
160,000
148,958 93%
132,289
188,679 143% t
188,679 143%
56,390. B
TOTAL RESOURCES
866,356
1,489,279 172%
1,435,551
1,068,495
74%
1,877,760 131%
442,209;
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Personnel Services
6,769,513
6,539,032
97%
7,824,220
2,309,284 30% 79808,394 100% 15,826,i A
.A.'ate r! a 1 s an 1. -101-W; .-a.-
6. " 1 ,4.—
1 57- •-3
," ,L 1
99-
99/0
8,9
.199,88399
. ® — . ...,
2,8037,11-10 32" 1'.— 1 VV /0
/0
Capital Outlay
43,750
87,587
200%
-
Administration Allocation
(12,633,378)
(12,633,396)
100%
(15,194,081)
- 0% (15,194,081) 100%
TOTAL REQUIREMENTS
1,851,306
1,571,436
85%
1,549,978
5,146,393 332% 1 1,506,135 97% 43,843:
TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance
Transfers In- OHP Mental Health
81,250
81,250 100%
Transfers Out
(300,174)
(315,174) 105%
(377,446)
(117,482) 31%
(377,446) 100%
TOTAL TRANSFERS
(218,924)
(233,924) 107%
(377,446)
(117,482) 31%
(377,446) 100%
FUND BALANCE
Budget
Actuals %
Budget
Actuals %
Projection %
$ Variance
Beginning Fund Balance
3,665,544
3,786,843 103% =
3,419,300
3,470,762 102%
3,470,762 102%
51,462
Resources over Requirement's
(984,950)
(82,1157)
(1 14,427)
(4,077,8898)
371,626
486,052^
Net Transfers - In (Out)
(218,924)
(233,924)
(377,446)
(117,482)
(377,446)
TOTAL FUND BALANCE
$ 2-461.670
$ 3-47n-762 1 A I %
!t 2Q27429
It 724-R181 .750/.
It 3-4R4A42 I I RD/.
537 A I A:
A Personnel projections assume 3% vacancy.
8 Projection includes adjustment for anticipated unearned revenue. Amounts will be finalized at fiscal year-end.
o �1E5 ` 2� Budget to Actuals Report
(� 0
Health Services - Behavioral Health - Fund 274 33.3%
FY25 YTD October 31, 2024 (unaudited)
Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals %
Budget
Actuals
%
Projection %
$ Variance
State Grant
17,967,689
14,679,278 82%
20,858,334
4,692,090
22%
18,286,650 88%
(2,571,684); A
OHP Capitation
16,058,765
16,886,706 105%
16,694,731
5,279,803
32% r
16,694,731 100%
State Miscellaneous
4,924,368
4,427,643 90%
6,861,414
4,489,399
65%
8,939,272 130%
2,077,858; B
OHP Fee for Service
4,927,331
5,777,316 117%
4,764,259
1,643,836
35%
4,795,462 101%
31,201
Local Grants
1,348,943
1,395,962 103%
2,427,949
509,785
21%
2,482,251 102%
54,302: C
Federal Grants
1,285,560
1,186,400 92%
824,623
2
0%
208,689 25%
(615,934)! G
Medicaid
431,000
1,201,524 279%
627,276
234,375
37%
927,312 148%
300,036; H
Patient Fees
448,500
679,928 152%
575,975
186,791
32%
577,371 100%
11396
State - Medicare
209,500
300,513 143%
195,057
119,955
61%
375,385 192%
180,328,1
Liquor Revenue
177,574
188,547 106%
177,574
30,692
17%
177,574 100%
Interfund Contract- Gen Fund
127,000
- 0%
127,000
42,333
33%
127,000 100%
Other
631,245
688,382 109%
6,241
4,082
65%
4,350 70%
(1,891)
TOTAL RESOURCES
48,537,475
47,412,198 98%
54,140,433
17,233,143
32% ;
53,596,047 99%
(544,386),
REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance
Administration Allocation
9,546,200
9,546,201
100%
11,4559910
-
0%
11,455,910 100%
Personnel Services
33,370,785
32,911,255
99%
3794779912
10,986,816
29%
36,822,588
98%
655,324t D
Materials and Services
9,740,566
5,397,546
55% i
11,5479419
1,442,138
12%
10,729,291
93%
818,12&
Capital Outlay
1609250
234,772 147%
1,932,000
41,185
2%
88,185
5%
1,843,81S E
TOTAL REQUIREMENTS ;
52,817,801
48,089,773
91% ;
62,413,241
12,470,138
20%
59,095,974
95% ;
3,317,267:
TRANSFERS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
$ Variance
Transfers In- OHP Mental Health
1,809,358
5,856
0%
5,5549712
-
0%
19712,627
31% _
(3,842,085);
Transfers In- General Fund
2,231,439
1,501,613
67%
2,088,273
0%
1,7839674
85%
(304,599), F
Transfers In- Acute Care Service
626,000
6259142
100%
625,142
100%
(858)!
Revenue Not Assigned
30,000
0%
0%
(30,000)
Transfers Out
(481,000)
(562,749)
117%
(445,000)
(39,976)
9%
(445,000) 100%
TOTAL TRANSFERS
3,559,797
944,720
27%
7,853,985
585,166
7% ; ;
3,676,443
47%
(4,177,542);
FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance
Beginning Fund Balance 3,989,589 4,679,830 117% 2,943,669 4,946,976 168% 4,962,976 169% 2,019,307
Resources over Requirements (47280,326) (677,575) (8,272,808) 4,763,005 (5,499,927) 2,772,881!
Net Transfers - In (Out) 3,559,797 944,720 7,853,985 585,166 3,676,443 (4,177,542)
[ ! 4 t
TOTAL FUND BALANCE $ 3,269,060 $ 4,946,976 151% ; $ 2,524,847 $ 10,295,146 408% ; $ 3,139,492 124% ; $614,646:
A Projections include $401 K one-time funds through HB 5204 for Jail Diversion and $2M budgeted that is now in State Miscellaneous. DCHS is
working with OHA to determine amounts of state grant carryover.
B $2M originally budgeted to be received in State Grant line for Secure Residential Treatment Facility.
C Increase for Choice Model funding (+84K).
D Personnel projections assume 6% vacancy. Includes continuation of paid internship program, which began in January 2024 and was not originally
budgeted.
E Original budget included tenant improvement costs for expansion at a new site in La Pine. At this point, expenditures are not anticipated in FY25.
F Reduction in County General Fund related to no longer needing local match contribution of SAMHSA System of Care Grant, which ended August
2024.
G Budget assumes approval of a one-year No Cost Extension for SAMHSA System of Care Grant that was denied. Projections remove award and
related County General Fund match.
H Medicaid tracking higher than budgeted.
I Medicare tracking higher than budgeted.
0TEs` O�
�< Budget to Actuals Report
Health Services - Public Health - Fund 274 33.3%
FY25 YTD October 31, 2024 (unaudited) Year Complete
I Fiscal Year 2024 Fiscal Year 2025
RESOURCES Budget Actuais % Budget Actuais % Projection % $ Variance
State Grant
Environmental Health Fees
State - Medicaid/Medicare
Other
State Miscellaneous
Local Grants
OHP Capitation
Vital Records
Patient Fees
Federal Grants
State Shared- Family Planning
Revenues Not Assigned
OHP Fee for Service
TOTAL RESOURCES
5,630,131
5,884,742
105%
6,514,775
1,462,419
22%
1,478,906
1,483,715
100%
1,637,892
90,214
6%
1,034,491
1,149,710
111%
1,587,117
317,763
20%
421,126
1,470,335
349%
1,117,483
5,175
0%
868,711
602,044
69%
468,636
25,169
5%
218,951
639,098
292%
387,883
308,484
80%
r
117,506
360,000
84,506
23%
315,000
s
336,256
107%
318,000
92,627
29%
639,290
210,450
33%
185,651
49,458
„
27%
155,000
135,003
87%
162,746
616
0%
158,000
83,152
53%
75,000
22,314
30%
,
42,000
-
0%
20,250
32,173
159%
24,485
11.772
48%
10,939,856
12,144,182
111%
12,881,668
2,470,518
19% ;
Administration Allocation
Personnel Services
,
Materials and Services
Capital Outlay
TOTAL REQUIREMENTS
TRANSFERS
6,821,711 105%
306,936 A
1,774,828 108%
136,93& B
879,678 55%
(707,439)� C
487,631 44%
(629,852) D
882,786 188%
414,1% G
542,087 140%
154,204� H
336,983 94%
(23,017),
325,000 102%
7,000-
161,052 87%
(24,599);
189,243 116%
26,497,
22,314 30%
(52,686); E
42,000 100%
34,712 142%
,
101227'
12,500,025 97%
(381,643);
Budget
Actuais
%
Budget
Actuais
%
Projection
%
$ Variance
3,092,162
3,087,195
100%
3,738,129
-
0%
3,738,129
100%
11,978,565
11,965,751
100% i
13,111,930
4,027,640
31%
12,770,138
97%
341,79Z F
2,424,314
2,086,239
86%
2,706,896
424,724
16%
2,648,482
98%
58,414.
i43,500
255,73i
i78%
17,638,541
17,394,916
99%
19,556,955
4,452,364
23%
19,156,749
98%
400,206;
Budgeta Actual,;, ;,rri e%t°jI % $ Variance
Transfers in- General Fund
4,548,701
4,548,701 100%
5,130,442
0%
5,130,442 100%
Transfers in- 0HP Meniai Hearin
3iy,yb5
319,965 1UU%
3U3,3U4
U%
303,304 100%
Transfers in -TRT
368,417
368,417 100% >
276,572
92,191 33%
276,572 100%
Transfers In -Video Lottery i
250,000
250,000 100%
250,000 100%
Transfers Out
(551,500)
- 0%
(1,138,642)
(1,165,061) 102%
(1,165,061) 102% (26,419)
TOTAL TRANSFERS
4,685,583
5,237,083 112%
4,821,676
(822,870) -17%
4,795,257 99% (26,419);
FUND BALANCE
Budget
Actuais %
Budget
Actuais °
Projection %
$ Variance
Beginning Fund Balance
3,762,383
4,052,440 108%
3,666,636
4,038,789 110%
4,038,789 110%
372,151
Resources over Requirements
(6,698,685)
(5,250,734)
(6,675,287)
(1,981,846)
(6,656,724)
18,563,
Net Transfers - In (Out) ,
4,685,583
5,237,083 {
4,821,676
(822,870)
4,795,257
(26,419)
TOTAL FUND BALANCE
$ 1,749,281
$ 4,038,789 231% '
$ 1,813,025
$ 1,234,073 68%
$ 2,177,322 120% ;
$364,297:
A Additional $342K for Opioid Prevention Funds forthcoming, Awarded Garrett Lee Smith +93K
B In September, Board approved an additional 8% fee increase effective October 1, 2024.
c Projections less than budget due to Reproductive Health Clinic closures as of October 1, 2024 and MAC funding originally budgeted in Medicaid,
but actuals coming through as State Miscellaneous.
D - - Projection less than budget due to Opioid Settlement payments being directly received within Fund 001 as of iuly(392K originally budgeted) and
state funding for Family Connects Oregon coming through state grant (additional 238K).
E Projections less than budget due to Reproductive Health Clinic closures as of October 1, 2024.
F Personnel projection assumes an average of 2% vacancy.
G Medicaid Administrative Claim (MAC) was originally budgeted in Medicaid, but actuals coming through as State Miscellaneous.
H Public Health received 2023 Quality Incentive Metric funds
C-0
Budget to Actuals Countywide Summary
All Departments 33.3%
FY25 YTD October 31, 2024 (unaudited) Year Complete
Fiscal Year 2024
Fiscal Year 2025
RESOURCES
Budget
Actuals
%
Budget
Actuals
%
Projection
%
001 - General Fund
44,408,216
45,560,565
103%
46,948,469
7,464,708
16%
47,271,030
101%
030 - Juvenile
1,014,168
1,042,664
103%
926,504
93,915
10%
946,064
102%
160/170 - TRT
12,751,790
12,485,782
98%
12,168,000
7,113,165
58%
12,190,920
100%
200 - ARPA
14,458,597
4,060,299
28%
8,644,978
5,476,980
63%
10,344,655
120%
220 - Justice Court
525,540
529,969
101%
506,200
185,133
37%
506,980
100%
255 - Sheriff's Office
58,558,288
60,325,051
103%
63,747,262
8,748,678
14%
63,418,575
99%
274 - Health Services
60,343,687
61,045,659
101%
68,457,652
20,772,156
30%
67,973,832
99%
295 - CDD
10,460,840
8,523,648
81%
9,401,238
3,476,132
37%
9,511,954
101%
325 - Road
26,673,711
27,151,594
102%
27,479,906
10,591,317
39%
27,395,445
100%
355 - Adult P&P
5,535,606
5,818,189
105%
6,323,657
3,411,061
54%
6,366,801
101%
465 - Road CIP
2,179,426
2,951,833
135%
1,357,339
177,474
13%
1,422,479
105%
610 - Solid Waste
15,995,411
17,733,226
111%
19,769,001
6,764,975
34%
19,903,601
101%
615 - Fair & Expo
2,343,500
2,843,093
121%
3,206,000
997,055
31%
2,784,027
87%
616 - Annual County Fair
2,324,117
2,460,606
106%
2,350,667
2,576,694
110%
3,148,356
134%
617 - Fair & Expo Capital
64,800
225,047
347%
88,000
134,066
152%
212,132
241%
Reserve
618 - RV Park
530,800
534,892
101%
489,000
205,089
42%
494,273
101%
619 - RV Park Reserve
34,300
45,518
133%
45,000
17,962
40%
53,270
118%
670 - Risk Management
3,714,303
3,841,634
103%
3,398,791
1,414,432
42%
3,598,237
106%
675 - Health Benefits
30,654,045
31,873,028
104%
36,843,787
12,308,925
33%
42,662,444
116%
705-911
14,034,323
14,405,107
103%
14,733,900
1,253,355
9%
14,695,445
100%
999- Other
81,793,214
71,303,509
87%
66,998,812
16,133,298
24%
66,182,428
99%
TOTAL RESOURCES
388,398,682
374,760,913
96%
393,884,163
109,316,570
28%
401,082,948
102%
Fiscal Year 2024
Fiscal Year 2025
REQUIREMENTS
Budget
Actuals
%
Budget
Actuals
%
Projection
%
7
001 -General Fund
25,420,807
23,850,628
94%
29,540,436
8,045,354
27%
28,296,676
96%
030 - Juvenile
8,481,279
7,884,757
93%
9,381,846
2,521,553
27%
8,613,202
92%
160/170 - TRT
6,902,223
6,827,243
99%
5,736,054
3,840,288
67%
5,736,054
100%
200 - ARPA
9,837,656
3,762,562
38%
4,022,833
591,606
15%
4,022,833
100%:
220 - Justice Court
828,370
816,713
99%
819,797
269,286
33%
835,766
102%
255 -Sheriff's Office
65,641,097
59,140,333
90%
66,383,775
19,458,958
29%
63,149,869
95%
V(ES0
V, Budget t® Actuals - Countywide Summary
All Departments 33.3%
FY25 YTD October 31, 2024 (unaudited) Year Complete
274 - health Services
72,307,648
67,056,125
93%
83,520,173
295 - CDD
10,269,561
8,898,411
87% ;
9,946,795
325 - Road
17,124,761
15,805,727
92%
19,549,812
355 - Adult P&P
7,576,032
7,028,249
93%
8,371,685
465 - Road CIP
24,142,169
23,124,456
96%
16,323,504
610 -Solid Waste ;
14,404,534
13,823,996
96%
17,321,744
615 - Fair & Expo
3,734,327
3,867,176
104%
4,838,162
616 - Annual County Fair
2,582,856
2,438,099
94%
2,671,901
617 - Fair & Expo Capital
1,090,000
465,928
43%
1,260,000
Reserve
618 - RV Park
617,131
517,201
84%
726,864
619 - RV Park Reserve
174,000
45,252
26%
170,000
670 - Risk Management
4,744,447
4,502,990
95%
5,599,742
675 - Health Benefits
35,687,213
34,121,294
96% ;
33,701,342
705 - 911 ;
15,113,760
13,427,592
89%
17,254,619
999 -Other
93,331,824
64,265,927
69%
107,023,566
22,068,896
26% ;
79,758,857
95% ;
2,914,167
29% ;
10,043,831
101%
6,196,534
32% ;
19,240,340
98% ;
2,306,556
28%
7,399,483
88% ;
2,128,843
13%
13,798,586
85% ;
3,671,955
21%
17,321,744
100% ;
1,249,925
26%
4,206,590
87%
2,293,025
86%
2,661,930
100% ;
66,857
5%
1,260,000
100% ;
127,007
17%
i
704,144
97% ;
-
0%
170,000
100% ;
2,177,108
39% ;
5,679,482
101%
8,173,614
24%
; 38,819,094
115% ;
4,166,912
24%
16,553,722
96% ;
12,630,699
12% ;
107,179,093
100% ;
TOTAL REQUIREMENTS , 420,011,695 361,670,659 86% : 444,164,650 104,899,142 24% 435,451,296 98%
{ Budget to Actuals - Countywide Summary
All Departments
33.3%
FY25 YTD October 31, 2024 (unaudited)
Year Complete
Fiscal Year 2024 Fiscal Year 2025
TRANSFERS Budget Actuals % Budget Actuals % Projection %
001 - General Fund
030 -Juvenile
160/170 - TRT
200 - ARPA
220 - Justice Court
255 - Sheriffs Office
274 - Health Services
295 - CDD
325 - Road
355 - Adult P&P
465 - Road CIP
610 - Solid Waste
615 - Fair & Expo
616 - Annual County Fair
617 - Fair & Expo Capital
Reser Ye
618 - RV Park
619 - RV Park Reserve
670 - Risk Management
705 - 911
999 - Other
TOTALTRANSFERS
(20,963,314)
(20,201,737)
96%
(18,658,137)
6,678,013
6,678,013
100% ;
8,068,153
(8,575,254)
(7,022,091)
82%
(8,431,946)
(5,022,145)
(400,000)
8%
(4,622,145)
364,688
286,744
79%
380,521
3,377,587
3,380,929
100% ;
3,455,687
8,026,456
5,947,879
74%
12,298,215
466,530
(195,589)
-42% ;
461,542
(12,700,000)
(12,700,000)
100% ;
(10,720,695)
510,950
525,950
103% ;
626,964
12,500,000
12,500,000
100% ;
10,631,333
(1,703,962)
(2,613,962)
153% ;
(4,564,141)
875,681
1,008,090
115%
1,179,123
(34,503)
(34,503)
100%
(121,900)
824,187
662,984
80%
592,396
i
128,436
128,436
t
100% ;
57,858
51,564
51,564
100% ;
122,142
(503,459)
(493,787)
98%
(4,500)
15,698,545
12,491,080
80% ;
9,249,530
(2,669,027) 14% ; ; (17,834,719) 96% ;
2,689,384
33% ;
8,068,153
100% ;
(2,310,315)
27%
; (8,431,946)
100% ;
-
0%
; (4,622,145)
100%:
126,840
33% ;
; 380,521
100% ;
1,250,596
36%
3,493,287
101% ;
(355,186)
-3%
; 8,094,254
66% ;
33,333
7%
; 778,211
169% ;
(2,089,362)
19%
(10,720,695)
100% ;
208,988
33%
626,964
100%:
-
0%
10,631,333
100% ;
(1,142,214)
25% ;
; (4,564,141)
100%
393,041
33% ;
1,179,123
100% ;
(40,633)
33%
(121,900)
100% ;
297,465
50%
592,396
100%
19,286
33% ;
57,858
100%
40,714
33%
122,142
100%
(1,500)
33% ;
(4,500)
100%:
3,548,590 38% ; ' 12,275,804 133%
\)'CLS C
0
Budget t® Actuais - Countywide Summary
�
All Departments
33.3%
FY25 YTD October 31, 2024 (unaudited)
Year Complete
Fis+ al Year 2024
�
Fiscal Year 2025
1
ENDING FUND BALANCE
Budget
Actuals
%
Budget
Actuais
Projection
%
001 - General Fund
11,850,095
15,492,530
131%
13,308,000
12,242,856
16,632,165
125% ;
030 - Juvenile
710,902
1,364,608
192%
762,811
1,626,355
1,765,623
231% ;
160/170 - TRT
1,801,675
3,163,809
176%
4,126,371
1,186,729
999% ;
200 - ARPA
-
298,942
999% ;
-
5,184,316
1,998,619
999%
220 - Justice Court
61,858
-
0°10
66,924
42,688
51,735
77%
255 - Sheriffs Office
7,295,992
15,566,861
213% ;
13,199,149
6,107,176
19,328,854
146% ;
274 - Health Services
7,480,011
12,456,527
167% '
7.265.299
10.804.601
8.781.756
121 a
295 - CDD
1,975,730
752,366
38%
915,985
1,347,664
1,000,000
109%
325 - Road
2,370,201
5,997,546
253% :
2,433,105
8,302,967
3,431,956
1419/6
355 - Adult P&P
1,470,524
2,326,824
158%
1,078,936
3,640,318
1,921,106
178%
465 - Road CIP
9,549,637
15,675,284
164% ;
11,199,218
13,723,915
13,930,510
124%
610 - Solid Waste
2,303,300
4,038,781
175% ;
1,824,861
5,989,588
2,057,157
113%
615 - Fair & Expo
; 32,617
531,770
999%
124,826
671,941
288,330
231% ;
616 - Annual County Fair
228,205
509,451
223% '
156,866
752,487
873.977
557°1
617 - Fair & Expo Capital
2,391,825
3,179,332
133% ;
2,556,396
3,544,006
2,723,860
107% ;
Reserve
618 - RV Park
135,226
3127766
231% ;
67,994
410,134
'60,753
236% ;
619 - RV Park Reserve
1,284,317
1,521,389
118% ;
1,510,555
1,580,065
1,526,801
101% ;
670 - Risk Management
6,466,397
8,168,164
126% ;
5,794,549
7,403,987
6,082,419
105% ;
675 - Health Benefits
1,074,575
3,859,732
359% ;
8,232,761
7,995,044
7,703,082
94%
705 - 911
12,122,906
14,371,465
119% ;
10,639,355
11,457,908
12,513,188
118% ;
999 - Other
104,968,103
128,248,177
122%
85,178,719
135,177,400
91,795,447
108% ;
TOTAL FUND BALANCE
175,574,090
237,836,324
135% '
1661316,309
2421131,786
195;754,067
118°,/
-TEs CO
4 v)
BOARD F COUNTY COMMISSIONERS
November 14, 2024
Re: Passage of S.2581, the Secure Rural Schools Reauthorization Act of 2023.
Dear Representatives Cliff Bentz and Lori Chavez-DeRemer,
On behalf of the almost 200,000 residents in Deschutes County, the Oregon Association of Counties (AOC)
and the National Association of Counties (NACo), we urge the passage of S.2581, the Secure Rural Schools
Reauthorization Act of 2023. S.2581 would reauthorize the Secure Rural Schools (SRS) program, extending
it through 2026.
The SRS program provides essential funding to national forest counties to finance numerous critical
services. We rely on SRS funds to maintain and operate over 100 miles of forest access highways in our
county, provide funding for search and rescue operations, and fund development of community wildfire
prevention and other related programs. Additionally, SRS provides funding to the school districts within
Deschutes County and federal Title II forest projects selected via a local Resource Advisory Committee.
If Congress fails to reauthorize the SRS program, over 700 counties across the United States would face
dramatic budgetary shortfalls. Authorization for SRS last lapsed in FY 2016 and as a result federal forest
payments to counties clecreasea by over 80 percent.
Historically, rural counties have relied on a share of receipts from local timber harvests to supplement
local funding for education services and roads. During the 1980s, national policies substantially
diminished the revenue -generating activity permitted on these forests. The resulting steep decline in
timber sales decreased the revenues that rural counties and school districts received from forest
management activities. In response to this decline, SRS was first enacted in 2000 to stabilize payments
to counties and compensate for lost revenues.
SRS was last reauthorized on February 15, 2021, for FYs 2021 through 2023. In April 2023, the U.S. Forest
Service and Bureau of Land Management distributed $270 million to over 700 counties, parishes and
boroughs. In April 2024, the U.S. Forest Service announced $232 million in SRS funds to be distributed to
counties.
Thank you for your continued service to Deschutes County and our residents. We thank you for your
support.
The Deschutes County Board of Commissioners,
Patti Adair Anthony DeBone Phil Chang
Chair Vice Chair Commissioner
1300 NW Wall Street Bend, Oregon 97703
(541) 388-6572 board@deschutes.org @www.deschutes.org