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2025-16-Minutes for Meeting October 10,2024 Recorded 1/23/2025COMMUNITY DEVELOPMENT DESCHUTES COUNTY JOINT BOCC AND PLANNING COMMISSION MEETING 5:30 PM, THURSDAY, OCTOBER 10, 2024 Barnes Sawyer Rooms - Deschutes Services Bldg - 1300 NW Wall St - Bend (541) 388-65751 www.deschutes.org AGENDA MEETING FORMAT The Planning Commission will conduct this meeting in person, electronically, and by phone. Members of the public may view the Planning Commission meeting in real time via the Public Meeting Portal at www.deschutes.org/meetings. Members of the public may listen, view, and/or participate in this meeting using Zoom. Using Zoom is free of charge. To login to the electronic meeting online using your computer, copy this link: httns://hit.ly/dcnczoom Passcode: 764609 Using this option may require you to download the Zoom app to your device. Members of the public can access the meeting via telephone, dial: 1-312-626-6799. When prompted, enter the following Webinar ID: 824 8646 7893 and Passcode: 764609. Written comments can also be provided for the public comment section to planningcommission@deschutes.org by 5:00 p.m. on October 10. They will be entered into the record. I. CALL TO ORDER / WELCOME AND ROUNDTABLE INTRODUCTIONS II. PUBLIC COMMENT III. BACKGROUND / LAND USE INTERESTS IV. OTHER BOARD / PLANNING COMMISSION COORDINATION ISSUES V. ADJOURN Steve Dennison, County Clerk Commissioners' Journal Recorded in Deschutes County CJ2O25-1 6 01/23/2025 7:57:09 AM 1111 11 I II 1111111 1 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747. October 10, 2024 JOINT BOCC AND PLANNING COMMISSION MEETING Page 2 of 2 2 I ES COMMUNITY DEVELOPMENT Minutes DESCHUTES COUNTY PLANNING COMMISSION AND BOARD OF COUNTY COMMISSIONERS JOINT WORK SESSION MEETING DESCHUTES SERVICES CENTER 1300 NW WALL STREET, BEND, OREGON, 97703 OCTOBER 10, 2024-5:30 P.M. THIS MEETING WAS CONDUCTED IN PERSON, ELECTRONICALLY, AND BY PHONE. IT WAS AUDIO AND VIDEO RECORDED AND CAN BE ACCESSED AT THE DESCHUTES COUNTY MEETING PORTAL WEBSITE WWW.DESCHUTES.ORG/MEETINGS MINUTES OF THE DESCHUTES COUNTY PLANNING COMMISSION MEETING DISCLAIMER : THESE MINUTES ARE DERIVED FROM AN AUTOMATED TRANSCRIPTION SERVICE AND HAVE BEEN SUMMARIZED THROUGH AN AUTOMATED PROCESS. WHILE THEY ARE GENERALLY BELIEVED TO BE ACCURATE, THEY MAY NOT CAPTURE THE FULL CONTEXT OR NUANCES OF THE DISCUSSIONS THAT TOOK PLACE. INTERESTED PARTIES ARE ENCOURAGED TO REFER TO THE OFFICIAL VIDEO RECORDING OF THE HEARING TO CONFIRM SPECIFIC TOPICS, DISCUSSIONS, OR ISSUES ADDRESSED DURING THE MEETING. I. CaII to Order Planning Commission (PC) Chair Toni Williams called the meeting to order at 5:31 pm. Planning Commissioners present in -person: Vice Chair Jessica Kieras, Nathan Hovekamp, Mark Stockamp, Kelsey Kelley, Susan Altman and Matt Cyrus. Board of County Commissioners (BOCC) present in -person: Chair Patti Adair, Vice Chair Tony De Bone, Phil Chang. Staff present: Nicole Mardell, Senior Planner; Tarik Rawlings, Senior Transportation Planner; Tanya Saltzman, Senior Planner; Kyle Collins, Associate Planner; Will Groves, Plannine Manaeer; Peter Gutowsky, Community Development Director; Nick Lelack, County Administrator, and Stephanie Marshall, Legal Counsel, Senior Assista nt II. Public Comment None III. Action Items 1. Dark Skies Initiative • Commissioners expressed enthusiasm for addressing the "dark skies" initiative, emphasizing community support and the need to preserve the natural beauty of the night sky. There was considerable discussion among the commissioners and staff about balancing public safety with dark sky preservation. • Commissioners highlighted how reducing light pollution could benefit residents and wildlife alike, referencing bird migration as an area of concern. They explored simple solutions such as shielding lights to direct them downward rather than outward, minimizing unnecessary light spillage. • Other commissioners voiced their support for the initiative but noted potential challenges in enforcement, especially in rural areas where safety and visibility are concerns. The commission agreed to continue exploring best practices for both lighting and safety. 2. Newberry Country Plan Update • Commissioners reviewed forthcoming updates to the Newberry Country Plan, which will address trends in housing, transportation, water resources and economic development. Staff noted that public input would be integral to the process. • There was significant concern expressed about water resource management in the area, particularly as it relates to the increased demand on groundwater from new developments. 117 NW Lafayette Avenue, Bend, Oregon 97703 I P.O. Box 6005, Bend, OR 97708-6005 �� (541) 388-6575 @cdd@deschutes.org ® www.deschutes.org/cd Commissioners reiterated that updating the plan would need to involve careful consideration of the environmental impacts of growth. 3. EPA Community Change Grant • The county is awaiting a decision on a $20 million -dollar grant from the U.S. Environmental Protection Agency (EPA) to fund a series of initiatives, including defensible space for wildfire protection, improvements to domestic wells, and alternative wastewater treatment systems for eligible residents. • Commissioners discussed how grant funding would assist in addressing some of the infrastructure challenges in Southern Deschutes County, particularly for communities grappling with groundwater depletion. 4. Clear and Objective Standards for Residential Development (HB 3197) • Staff presented an overview of the legislative requirements stemming from House Bill 3197, which mandates that counties adopt clear and objective standards for housing developments in unincorporated communities. These code updates will impact zoning regulations and land use processes across Deschutes County. • Commissioners expressed concerns about how these standards would affect future developments, particularly in terms of maintaining community character while accommodating growth. 5. Recreational Vehicle (RV) Regulations (SB 1013) • The BOCC and the PC briefly discussed Senate Bill 1013, which would permit RV's as rental dwellings in rural residential areas under specific conditions. Deliberations on the topic are expected to take place in November 2024, with community feedback playing a key role in shaping the final decision. IV. Planning Commission and Staff Comments • Commissioner DeBone commented on the importance of balancing development with environmental preservation, particularly in the context of ongoing projects such as canal piping and groundwater management. • Commissioner Chang emphasized the need for proactive water conservation measures, highlighting the impact of canal piping projects on the local aquifer and stressing the importance of long-term water resource planning. • Commissioners discussed funding options for Long Range Planning and Code Enforcement. • Commissioner Altman asked the BOCC for feedback on encouraging greater community participation during meetings. The group discussed several options to encourage and utilize community member input. V. Adjourn Chair Williams adjourned the meeting at 7:50 pm. Respectfully submitted by, Tracy Griffin All materials including (but not limited to) video, presentations, written material and submittals are subject to the County Retention Policy. The meeting was conducted in a hybrid format, adhering to the guidelines set by the Deschutes County Planning Commission for public engagement and meeting conduct. Page 2 of 2 Item #.1. I ES MEMORANDUM TO: Deschutes County Board of Commissioners Deschutes County Planning Commission CO UNITY DEVELOPMENT FROM: Peter Gutowsky, AICP, Community Development Director Will Groves, Planning Manager DATE: October 2, 2024 SUBJECT: Joint Deschutes County Board of Commissioners / Planning Commission Work Session The Board of County Commissioners (Board) and Planning Commission will conduct a joint work session on October 10, 2024 at 5:30 p.m. at the Deschutes Services Center, 1300 Wall Street, Barnes and Sawyer rooms. Staff prepared a draft agenda for consideration. I. PURPOSE The joint work session allows commissioners to engage in open, informal conversations, discussing one's background, land use interests, and topics identified in the Community Development Department (CDD) Fiscal Year 2024-25 Work Plan.' Long range planning staff will be in attendance to respond to any questions. II. AGENDA A. Welcome and Roundtable Introductions B. Public Comments C. Background / Land Use Interests This is an opportunity for commissioners to discuss land use issues that interest them. The following topics represent some of the most prominent projects that are currently active; however, staff encourages discussion of any others that may be of importance. 1 https://www.deschutes.org/sites/default/files/fileattachmentsjcommunity development/page/18781/2024- 2025 work plan and 2003 annual report adopted.pdf Item #.1. Newberry Country Plan Update Later this fall, Deschutes County will initiate an update to the Newberry Country Plan. It is a chapter of Deschutes County's Comprehensive Plan addressing the unincorporated areas south of Sunriver and near La Pine. The process provides an opportunity for public discourse on current trends, conditions, and needs in the region on a wide variety of topics such as housing, transportation, water resources, economic development, and natural hazards. EPA Community Change Grant In July, Deschutes County applied for a $20 million U.S. Environmental Protection Agency Community Change Grant. Staff expects a decision this fall. In partnership with Neighborlmpact, Central Oregon Intergovernmental Council, and the Oregon Department of Environmental Quality, CDD requested federal funding for Alternative Treatment onsite wastewater systems, defensible space, air curtain burners, housing rehabilitation, and domestic well improvements for eligible residents within 5 census block groups in Southern Deschutes County. Clear and Objective Standards for Residential Development / HB 3197 Legend House Bill 3197 requires counties to adopt and apply clear and objective standards, conditions, and procedures regulating housing in unincorporated communities, Rural Residential Exception Areas, and nonresource lands. It is effective on July 1, 2025. This law requires amending definitions, land division code, five rural residential zones, Sunriver Urban Unincorporated Community zones, Tumalo and Terrebonne Rural Community zones, Flood Plain Zone, and Landscape Management, Sensitive Bird and Mammal, and Wildlife Area Combining Zones, with detailed findings, including those relating to Goal 5. Recreational Vehicles / SB 1013 Deschutes County is considering amending Deschutes County Code (DCC), Title 18, County Zoning, and Title 19, Bend Urban Growth Boundary Zoning Ordinance to allow RVs as rental dwellings in rural residential exception areas subject to certain criteria of SB 1013. The Board reopened the written record until November 1, 2024. Deliberations are anticipated for November 13, 2024. Dark Skies Both the Planning Commission and the Board have emphasized the importance of continuing this project — most recently in discussions that emerged during the Comprehensive Plan process. Staff will engage the Board in approximately one month to provide paths forward for the two components of the dark skies initiative. This first component is a legislative update, which would modernize the existing outdoor lighting chapter in Deschutes County Code, taking into account emerging technologies and standards while recognizing the practicalities of enforcement. The second component is a suite of education and outreach -2- 4 Item #.1. efforts, including social media and website updates as well as exploring other ways to disseminate dark skies best practices amongst CDD customers and the larger Deschutes County community. Federal Emergency Management Agency - 2016 Biological Opinion On July 16, 2024, the Federal Emergency Management Agency (FEMA) sent information to Oregon cities and counties about how they will implement the Endangered Species Act (ESA) within the National Flood Insurance Program (NFIP). FEMA has been working on an environmental impact statement (EIS) for the NFIP implementation plan in response to the National Marine Fisheries Service 2016 Biological Opinion (BiOp) and concerns that the NFIP affects threatened species. FEMA is anticipated to complete the EIS and enforce the implementation plan by 2027. Deschutes County is required to make interim code changes, beginning in December 2024, to protect habitat and achieve no net loss standards in the watersheds of the Crooked River and Whychus Creek. Deschutes County is closely coordinating with FEMA and Oregon Department of Land Conservation and Development (DLCD) to respond to this rapidly evolving requirement. D. Other Board / Planning Commission Coordination Issues Additional issues may be discussed by commissioners during the work session that do not directly relate to CDD's FY 2024-25 work plan. E. Adjourn -3-