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2025-20-Minutes for Meeting October 22,2024 Recorded 1/23/2025(joj cilEDMOND e or gon JOINT WORKSHOP REDMOND CITY COUNCIL / DESCHUTES COUNTY COMMISSIONERS October 22, 2024 Civic Rooms 207/208.411 SW 9th Street CITY HALL 411 SW 911' STREET REDMOND, OR 97756 541.923.7710 FAX: 541.548.0706 info@ red mondoregon.gov redmondoregon.gov COUNCIL MEMBERS Ed Fitch Mayor Cat Zwicker Council President Tobias Colvin Councilor Clifford Evelyn Councilor John Nielsen Councilor Kathryn Osborne Councilor Shannon Wedding Councilor OCTOBER 22, 2024 I. CALL TO ORDER WORKSHOP AGENDA 5:30 PM II. PRESENTATIONS & DISCUSSIONS A. Update on DSL Infrastructure Study and Fairgrounds Master Ran D. Managed Camp Project Update C. Solid Waste Franchise Agreement Update from County D. Northpoint Development Status Update E. Elkhorn Park Annexation III. ADJOURN Recorded in Deschutes CountyCJ2025w20 Steve Dennison, County Clerk Cornmissioners' Journal 01/23/2025 7:59:22 AM ItIIIIIIII1I UIIH 111111 111 Regular Council meetings are broadcast live on COTV11 — BendBroadband Channel 11 beginning at 6:00 p.m. on the 2^d and 40 Tuesdays of each month. Rebroadcasts are scheduled for the non -meeting Tuesdays at 6:00 p.m. The City of Redmond encourages all citizens to participate in its programs and activities. This meeting location is accessible to people with disabilities. Requests for accommodation may include sign language interpreter service, assistive listening devices, materials in an alternate format or any other accommodation. If any accommodations are needed, please contact the ADA Coordinator at 541-504-3036 or access@redmondoregon.gov. Requests should be made as soon as possible, but at least 3 business days prior to the scheduled meeting. The City of Redmond does not discriminate on the basis of disability status in the admission or access to, or treatment, or employment in, its programs or activities City/County Joint Meeting Order of Events Tuesday, October 22, 2024 5:30, Room 208 SEE PAGE 2, FOR THE COUNCIL AGENDA FOLLOWING THE JOINT MEETING PRESENTATIONS Update on DSL Infrastructure Study and Fairgrounds Master Plan PPT Jessica MacClanahan, DSL Project Geoff Hinds, Fairgrounds project Managed Camp Project Update Elected Officials (Ed, Cat, etc.) Staff as needed Solid Waste Franchise Agreement Update from County Tim Brownell, Deschutes County Solid Waste Manager Northpoint Development Status Update PPT Linda Cline LU/I.IQ VIII IG Elkhorn Park Annexation Ed Fitch Redmond City Council Joint Workshop with Deschutes County Commissioners Minutes Civic Rooms 207/208 & Remote Video Conferencing www.redmondoreqon.qov/government/city-council October 22, 2024 Council Present: Tobias Colvin, Clifford Evelyn, Ed Fitch, John Nielsen, Kathryn Osborne, Shannon Wedding, Cat Zwicker Excused: None County Commissioners Present: Patti Adair, Tony DeBone, Phil Chang (arrived at 5:33 p.m.) Staff Present: City Manager Keith Witcosky, Deputy City Manager/Chief Financial Officer Jason Neff, City Attorney Keith Leitz, City Recorder Kelly Morse, Finance Director James Wood, Public Works Director/City Engineer Jessica MacClanahan, Communications Director Heather Cassaro, Assistant City Engineer Lindsey Cromsigt, Interim CDD Director Kyle Roberts, Principal Engineer Jake Sherman, Police Chief Devin Lewis, Public Works Operations Manager Joshua Wedding, Housing Program Analyst Linda Cline, Public Works Operations Manager Ryan Kirchner, Airport Finance & Analytics Manager Steve Juba County Staff Present: Road Department Director Chris Doty, Administrator Nick Lelack, Fair & Expo Director Geoff Hinds, Solid Waste Director Tim Brownell, Property Manager Kristie Bollinger Media Present: Tracee Tuesday News Channel 21 CALL TO ORDER Mayor Fitch called the workshop to order at 5:30 p.m. Introductions took place. PRESENTATIONS & DISCUSSIONS A. Update on DSL Infrastructure Study and Fairgrounds Master Plan Commissioner Chang joined the workshop at this time. Public Works Director/City Engineer Jessica MacClanahan provided an update on the South Redmond Tract Large Lot Industrial Infrastructure Master Plan highlighting potential plans and cost estimates for essential infrastructure and outlined next steps. Deschutes County (County) Fair & Expo Director Geoff Hinds presented an overview of the Deschutes County Fair & Expo Center and its local economic impact, highlighting the 2024 year-to-date overview as well as visitation and trade area comparisons. Future plans were shared including the Request for Proposal for market research and the Strategic Master Plan development. B. Managed Camp Project Update Deschutes County Property Manager Kristie Bollinger provided an updated on the proposed managed camp north of Oasis Village. Deschutes County contracted with Hayes McCoy and stakeholders included City and County officials partnering with nonprofit service providers. The Department of State Lands is requiring that the homeless population be removed from the property before the 137.27 acres land exchange occurs. Mayor Fitch explained that the survey of the homeless population on the northeast side of Redmond was reviewed and there is approximately 60 places needed in the managed camp. City Council Joint Workshop Minutes October 22, 2024 Page 1 Mayor Fitch described the Jericho Road proposal for an 18,000 sq ft building for the managed camp, which would be a helpful component to the system and could eventually become a campground operated by the County. The managed camp is the only way to have an economical facility that will provide enough space for houseless people who want to use the space. County Commissioner Adair emphasized the importance of providing a safe place for homeless people who want to make the transition, finding a team to be onsite four days a week helping people, and permanent supportive housing, which will be funded by the State. Mayor Fitch and Councilor Zwicker noted the camp meets House Bill 3115 by providing a low -barrier access point for people to come off public rights -of -way. County Commissioner DeBone expressed support for the proposal and explained the transition does not need to be done in a negative way. Ms. Bollinger reported that the County amended the 10-year lease with the City providing approximately 12 acres including for Oasis Village. The amendment removes 9.27 acres so they can enter into a 65- year lease directly with Mountain View Community Development. Mayor Fitch stated the City supported the amendment and Mountain View's project. C. Solid Waste Franchise Agreement Update from County Deschutes County Director of Solid Waste Tim Brownell provided an update on the new franchise agreement and intergovernmental agreement (IGA) the County developed with the City of Redmond and City of Bend staff. Key highlights included County and City responsibilities and the timeline of the franchise agreement and IGA. He confirmed funding put into the State recycling system would come to the cities, noting how the funding will be used in the system is still to be determined. The disposal fee has already been increased $5 per ton in anticipation of customer service and reporting components. D. Northpoint Development Status Update Housing Program Analyst Linda Cline provided an updated on the Northpoint mixed -income neighborhood development highlighting benchmark timelines of infrastructure, housing finances and development, as well as the plan for Phase 1 construction in 2025. The goal is to have 400 to 435 units of housing, one-third of which must be affordable. Mayor Fitch and Ms. Cline brought to the Commission's attention the discovery of a planned County winter road maintenance yard 140 feet from the Northpoint property line. The City has submitted a statement to County planners requesting mitigation for noise. County Commissioner Adair stated that the County should talk about the matter, as people paying full price for their homes might be displeased. E. Elkhorn Park Annexation Mayor Fitch asked the County to support the City's intention to ask the legislature to allow a fast track or legislative amendment to bring 26 acres southeast of Ridgeview High School and outside the Urban Growth Boundary (UGB) into the city. The area needs to be developed as a park and a portion would likely go to the Redmond Fire and Rescue District for a new facility on the southwest side of town when an urgent need for more services occurs. County Commissioner Chang said he is happy to see the managed camp concept moving forward and appreciates the County and City working together on the common vision. City Council Joint Workshop Minutes October 22, 2024 Page 2 ADJOURNMENT The meeting adjourned at 7:04 pm. Prepared by ABC Transcription Services, Inc. Reviewed by Kayla Duddy, Deputy City Recorder APPROVED by the City Council and SIGNED by the Mayor this 14th day of January 2025. ATTEST: City Council Joint Workshop Minutes October 22, 2024 Page 3 /s/ Ed Fitch Ed Fitch, Mayor /s/ Kelly Morse Kelly Morse, City Recorder C/D CC L.L.J C/D CID CD >"- LJ — CD C-D CC •C;:r cx CD CD CNI CD CD CV CD 1=1 I-U LU Cr C=:4 M cal M 1— CD 1-- LU E3CD CC 0 J '% J : J V) 0 0 0 0 NFRASTRUCTURE / . Ves:. • i ., i Y 4..•' 0°' tfrm NI .i. .8 z..._ so ,,,,,.:„. t _ ..,•'.,,,,,.:,.:,.it..---, , , ' ' 4... t al 0 I (1) v) (yx i:3 cl ' ' e'''' '' ■ i i a L.._ U. f •1 -,-F12 •k , g i $ CID LLJ LU C=) CC CL. UJ C/) LL — 1. Fire Pump ($4M-$5M) 2. Northern Loop ($8M-$10M) / 3. Western Loop ($81\4-$10M) MPROVEMENTS L—L1 F-- cD Cr) WATER INFRASTRUCTURE .L •'..' ..-- 20- ,1' '''''' '- .. 41 c CL) C 1— v) , A F,3 ,,,., li >.., v) il' • • co til i — , ()ce ...! , 4, ,e SYSTEM CAPACITY E Improvements 1 & 2 = 700 • Needed for initial 200-acre development E Improvement 3 = 1 050 • E 0_ to) 0 0 r"— V) —0 0 Q.) X a) -0 ct3 E cr) >"-- (1) C:r -0 CL) (1) LU Z A L„u ettr UJ co 0. 1 fIs 0 Lfl a. 0. E 0. 0 0) of L.r) o) en co (1) e-- 0 0 Data Center WASTEWATER INFRASTRUCTURE jiY !IL CC CL. U—I CD CC U—J ettC LU CC F-- tictr CC etr 16,900 LF 15" - 24" sewer main • ° t 10 • • if) N (NI Minimal O&M • DISADVANTAGES Construction Cost and Schedule Easement Acquisition • NFRASTRUCTURE C/3 U—I CC CD 0— C:= Cr) CNJ U—I CC U—I 1---- (1) 0 r-I LL -J 0 C) Orc • Construction Cost DISADVANTAGES • Capacity limits Increased O&M Complicated permitting I-u --a".) as = cc( -0 L®, J as x szu z L1.J N D f� /-c Vo_ Q LU >, CC U L.L. UJ_ _ a I-- U Q u C/) vv)i vv) CZ CZ _0 O I- U U • N LIJ I lammilmi Cr) o LiuLi - L�lett — z C,/, cc . . . Water conservation / reuse potential DISADVANTAGES N a) L v 0 N CCS 0 -$ c13 • • Construction cost CO I= W Increased O&M • TRANSPORTATION INFRASTRUCTURE MPROVEMENTS LLJ LL U-. cD 0 0 LI 4- 0 "CS CD 0 - as 2 C -1:3 M 0 03) C 4.1)- .-111 ce < c 0 1) a) a) 7--, c E 4, c = coI >- izu — ..--, 2 Q.) 4j tzo ,_ CL lib 2 ,.... .-_-• c co i) r-- — 0 4E" i), 8 ---- = -0 *E s-. 0 0 .tZ _ CO .,".. -----. -0 7.0 c (I) 2 ..c 2 4c = +-, cL - M c --, V) CCS 0 r-1 P cn 0 U CC N = r-4 Ni Cvi 4 5. Southern Interchange ($50M-$80M) LW JOINT MEETING PRESENTATION facilities of its type O a. W O c it 1 I 4, c w C OS t' 0 1L 4- Vtn w O qo a v 0 i/i v c Qw >. c Q' O IL L v v L 9- c -a c: 03 o. o E0 M N a v mu _ v W -$ co L v O U rd U CO H ea�"' c la v O r4d c ii 0 O a. el c t N vl L ago C v c U a) O L C al d Z O 0 Z O N C c Z U E LO ,s,. 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