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2025-27-Minutes for Meeting December 18,2024 Recorded 1/24/2025BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County CJ2025-27 Steve Dennison, County Clerk Commissioners' Journal 01/24/2025 4:15:45 PM ,,;, t s c; >' 1111 11 U 1111111 1111 111 II FOR RECORDING STAMP ONLY BOCC MEETING MINUTES 9:00 AM WEDNESDAY December 18, 2024 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Patti Adair, Tony DeBone and Phil Chang. Also present were County Administrator Nick Lelack, Senior Assistant Legal Counsel Kim Riley and BOCC Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be aL.(.e55ed dt the Deschutes County Meeting Portal webpage www.deschutes.org/meetings. CALL TO ORDER: Chair Adair called the meeting to order at 9:00 am. CITIZEN INPUT: None CONSENT AGENDA: Before the Board was consideration of the Consent Agenda. Convening as the Governing Body for the Countywide Law Enforcement District (District 1) 1. Approval of Resolution 2024-051 adopting a supplemental budget which increases FY25 Beginning Working Capital, and appropriations within the Countywide Law Enforcement District (District 1) Fund Convening as the Governing Body for the Rural Law Enforcement District (District 2) 2. Approval of Resolution 2024-052 adopting a supplemental budget which increases FY25 Beginning Working Capital, and appropriations within the Rural Law Enforcement District (District 2) Fund BOCC MEETING DECEMBER 18, 2024 PAGE 1 OF 17 Convening as the Governing Body for the Deschutes County 9-1-1 Service District 3. Approval of Resolution 2024-053 adopting a supplemental budget which recognizes additional FY25 Beginning Working Capital and increased appropriations within the Deschutes County 9-1-1 Service District Convening as the Governing Body for the OSU Extension and 4-H Service District 4. Approval of Resolution 2024-054 adopting a supplemental budget which recognizes additional FY25 Beginning Working Capital and increases appropriations within the Deschutes County Extension and 4-H Service District Reconvening as the Governing Body of Deschutes County 5. Approval of Resolution No. 2024-059 adopting a supplemental budget, adjusting appropriations and removing 1.00 FTE within the 2024-25 Deschutes County budget 6. Approval of Document No. 2024-866, a Notice of Intent to Award Contract for the DCRD Campus Electrical Upgrades Project 7. Approval of Order No. 2024-050, establishing a designated speed of 30 mph on Cimarron Drive, and Order No. 2024-051, establishing a designated speed of 30 mph on Chaparrel Drive 8. Consideration of Board Signature on letters thanking Rick Bestwick and appointing Jeff Fowlds for service on the Fall River Estates Special Road District 9. Consideration of Board Signature on letter appointing Diane Flowers for service on the Bicycle and Pedestrian Advisory 10. Consideration of Board Signature on letters thanking Tod Watkins and appointing Jerry Keller for service on the Howell's Hilltop Acres Special Road District 11. Approval of minutes of the BOCC meetings of October 30 and November 4 and 13, 2024 Commissioner DeBone acknowledged that the Board is convening as the governing body for multiple districts as indicated on the published agenda. DEBONE: Move to approve the Consent Agenda as presented CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried BOCC MEETING DECEMBER 18, 2024 PAGE 2 OF 17 ACTION ITEMS: 12. Appointment of Kent van der Kamp as Deschutes County Sheriff for the period of January 1, 2025 until his term of office begins on January 6, 2025 Dave Doyle, County Counsel, said Deschutes County Sheriff Shane Nelson and Undersheriff Paul Garrison are both retiring as of December 31, 2024. Because Sheriff -elect Kent van der Kamp's term of office does not take effect until January 6, 2025, Legal has drafted a Board Order appointing van der Kamp as Sheriff from January 1, 2025 until he is sworn in for his full term on January 6, 2025. Commissioner Adair was proud that van der Kamp will lead the Sheriffs Office starting on January 1st. Commissioner DeBone stated his support for public safety and the services of the Sheriffs Office and its staff. Commissioner Chang thanked van der Kamp for rising to the call of service five days before his term of office is scheduled to begin. Sheriff -elect van der Kamp stated his appreciation for the Board's support. DEBONE: Move approval of Board Order No. 2024-049 appointing Kent van der Kamp to the Office of Deschutes County Sheriff CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 13. Public hearing and consideration of Resolution 2024-050 adopting a supplemental budget and increasing or reducing FY25 Beginning Working Capital and appropriations Cam Sparks, Budget & Financial Planning Manager, said during the budgeting process, departments project end -of -year fund balances based on information known at the time. Because actual ending fund balances always differ from estimated ending fund balances, staff proposes budget adjustments to either increase or reduce Beginning Working Capital (BWC) and appropriations to show that the actuals were different than the budgeted amounts, and by how much. In response to Commissioner Adair, Sparks said the combined total increase to BWC and appropriations for all of the funds is $16,815,787. Commissioner Chang asked to know why some revenues came in lower than expected and/or why some expenses were higher than expected in three certain BOCC MEETING DECEMBER 18, 2024 PAGE 3 OF 17 funds. In response, Sparks said the Special Transportation Fund was inadvertently budgeted for a half -year (until December 31 st) instead of a full fiscal year. In the Health Benefits Fund, expenditures were higher than budgeted. Sparks said she will look into the reason for the variance in the General County Reserve Fund and provide that information to the Board. Responding to Commissioner Adair, Sparks said the purpose of these budget adjustments is to further transparency and offer clarity on the current status of each fund's revenues and expenditures. Commissioner DeBone noted that the Special Transportation Fund is the Dial -a - Ride and bus system. Deputy County Administrator Whitney Hale confirmed that the County collects payroll taxes which are used to provide public transit services. The public hearing was opened at 9:15 am. There being no one who wished to speak, the public hearing was closed at 9:15 am. CHANG: Move approval of Resolution No. 2024-050, increasing or reducing Beginning Working Capital and appropriations within 2024-25 Deschutes County Budget DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Commissioner Adair noted the revised budget total is $206,476,974. 14. Public hearing and consideration of Resolution 2024-061 adopting a supplemental budget and increasing revenue and appropriations in the Health Benefits Fund Budget & Financial Planning Manager Cam Sparks summarized the proposed changes to the Health Benefits fund to align the adopted budget with revised projections for premium charges to the departments as well as for prescription rebates, interest earnings and claim reimbursements. Commissioner Chang commented that part of what distinguishes the County as an employer is its provision of quality health benefits. Commissioner Adair said health insurance costs at private companies have gone up by as much as 29%. The public hearing was opened at 9:21 am. There being no one who wished to speak, the public hearing was closed at 9:21 am. BOCC MEETING DECEMBER 18, 2024 PAGE 4 OF 17 DEBONE: Move approval of Resolution No. 2024-061, adopting a supplemental budget and increasing revenue and appropriations in the Health Benefits Fund CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 15. Fiscal Year 2026 Preliminary Transient Room Tax Budget Discussion Nick Lelack, County Administrator, reminded that the Board recently approved changes to the General Fund to address the projected structural imbalance which could result in a budget shortfall as early as FY 2027 if preventative actions are not taken. Staff is now proposing additional precautionary changes as outlined in a memo provided to the Board—Lelack noted that the first listed change to increase Environmental Health fees is not being recommended at this time. Budget Manager Cam Sparks reminded that because the General Fund will not be able to make a contribution to the Capital Reserve Fund in 2026 as it has done in the past, and considering the importance of the Capital Reserve Fund, staff proposes that Transient lsiel IIt Room Tax (TRT) funds be used for this critical allocation. p� Sparks reviewed the three recommended changes (identified as items 2-4 on the memo referenced by County Administrator Lelack), as follows: 2. Move the Dispute Resolution contract of $20,000/year from the General Fund to the Justice Court's budget to more accurately show the cost of operating the Justice Court. The Justice Court is subsidized with TRT funds (approximately $381,000 per year). In response to Commissioner Adair, Deputy County Administrator Whitney Hale said this contract is with Community Solutions. Although these services have historically been available for all County departments and offices, in practice they are only utilized by the Justice Court. 3. Hold existing TRT allocations flat from FY 2025. 4. No new external commitments of the TRT fund. Staff from the Environmental Health Division spoke to the possible change of increasing Environmental Health fees to significantly reduce or eliminate the BOCC MEETING DECEMBER 18, 2024 PAGE 5 OF 17 TRT and video lottery subsidies to this division. In the current fiscal year, these subsidies totaled $527,000 ($250,000 in video lottery funds and $277,000 in TRT). Emily Horton, Environmental Health Program Manager, presented information on the various non -fee -based services provided by Environmental Health. Adrea Albin, Environmental Health Supervisor, reviewed the division's fee -based services. Public Health Supervisor Eric Mone, Horton and Albin then presented three different scenarios for fee increases, noting the potential that many non - fee -based services may have to be significantly reduced if no revenues were available to pay for them. Mone shared information on how the County's restaurant license fees, mobile unit license fees, tourist accommodation license fees, and pool & spa license fees compare to those of other counties. He narrated a graph which depicted the increase in license fees from FY19-25 for restaurants with 16-30 seats. Commissioner Adair noted that inflation increased the cost of consumer goods and services by 9% in 2021, and has continued to increase albeit at a lower rate. Saying that the County's financial constraints are real, Commissioner DeBone shared that he is hearing from different counties that budgets are tightening, due in part to continuing inflation. He offered to help Horton present this information to the he legislature. Commissioner Chang said it would be helpful to talk about this in the big picture of how much the County contributes to Public Health in General Funds, or TRT or video lottery funds, and which allocations are sustainable. Lelack agreed that more discussion is needed on the idea of increasing Environmental Health fees. Discussion ensued of the many competing needs, including transportation, and efforts to advocate for State funding of Public Health Modernization to ensure continued capacity for critical public health programs and services. CHANG: Move to direct staff to prepare FY 2026 budget with items 2, 3 and 4 as presented DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried BOCC MEETING DECEMBER 18, 2024 PAGE 6 OF 17 16. Amendment to Mountain View Community Development ARPA grant Agreement Laura Skundrick, Management Analyst, introduced a proposed amendment to the ARPA grant agreement with Mountain View Community Development (MVCD) for MVCD's transitional shelter project. This amendment was prompted by MVCD requesting a use of funds which differs from the original approved allocation. MVCD has requested to use the funds to support feasibility study work by adding additional language (indicated in bold and underlined) to the projects' scope of work, as follows: ARPA funds to be used for research and development of site work, infrastructure investment, community building, and restroom/laundry outbuildings. Rick Russell, executive director of Mountain View Community Development, summarized the proposed development for 60 units of permanent supportive housing. In response to Commissioner Adair, Russell said about $50,000 of the allocated $200,000 has been spent thus far. Michelle Cross described progress to date with project partners the City of Redmond, Hayden Homes, Housing Works, and HA McCoy Engineering. She said MVCD is cnu'cuy seeking capital and operations funding from the State as well as a $3 million grant from the Federal Home Loan Bank. Russell said no letter of support from the City of Redmond is available at this time as certain people are out of the office. Job Stoneman spoke to the ways in which having supportive shelter has helped him. Commissioner Chang had no concerns or questions about the proposed change in the use of the appropriated funds. Commissioner DeBone stressed his desire to see the land exchange with DSL proceed next year and said while the proposed permanent supportive housing would have benefits, he would not support it if it compromises the land swap. He encouraged looking at the big picture and working backwards from the desired results and said he was unclear on the probability of the housing project going forward given the lack of committed funding sources. Cross believed that the State's Health Services department considers this to be a viable project and said a funding award is expected within the year. BOCC MEETING DECEMBER 18, 2024 PAGE 7 OF 17 Commissioner DeBone asked for proof of collaboration with other parties and tangible action, saying he did not want to spend funds to analyze something that may not go forward or would be problematic for the DSL land swap. CHANG: Move approval of Document No. 2024-658, amending the agreement with Mountain View Community Development for the use of ARPA funds ADAIR: Second VOTE: CHANG: Yes DEBONE: No ADAIR: Chair votes yes. Motion Carried 2 - 1 17. Recategorization of ARPA funds awarded to COIC for Broadband Infrastructure Management Analyst Laura Skundrick said after the County allocated $300,000 of ARPA funds to COIC in 2021 for a regional broadband needs assessment and action plan, the U.S. Department of the Treasury questioned if this project met eligibility criteria for the broadband infrastructure category of ARPA funding. Although the Department of the Treasury has since affirmed that it does, in fact, meet the necessary eligibility requirements, staff recommends that the funds be recategorized to the revenue replacement category to allow the project's funding to be covered by the General Fund ARPA reserve. DEBONE: Move to recategorize $300,000 in ARPA funds from COIC's Broadband Infrastructure project to the Revenue Replacement category CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Commissioner Chang requested information about possible future rounds of funding which may be sought by the County to address access to broadband infrastructure. 18. First reading of Ordinance 2024-012 changing the Comprehensive Plan map designation and zoning of approximately 65 acres located at 19975 Destiny Court, Bend BOCC MEETING DECEMBER 18, 2024 PAGE 8 OF 17 Anthony Raguine, Principal Planner, presented Ordinance No. 2024-012 for first reading, noting that the Board had previously voted 2 -1 to approve these applications. DEBONE: Move approval of first reading of Ordinance No. 2024-012 by title only ADAIR: Second VOTE: CHANG: No DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 2 - 1 Chair Adair read the title of the ordinance into the record. Saying that the Rural Housing Profile update which was recently completed forecasts modest population growth in Deschutes County, Commissioner Chang said the County has more than enough vacant, buildable residential parcels to fill the projected need, even aside from the opportunity to site ADUs on some properties and possibly have RVs as rental dwellings. He spoke against rezoning agricultural land for more residences. Noting that 79% of the land in Deschutes County is publicly -owned, Commissioner DeBone said if the market supports building housing on small, rural homesteads, he will consider facilitating that. Commissioner Chang said the kind of properties described by Commissioner DeBone do not provide workforce housing. 19. Administrative Services Budget and County Internal Audit Office Recruitment County Administrator Nick Lelack spoke to his decision to reduce the Performance Auditor position to .5 FTE effective January 1, 2025. Explaining that the reason for this decision is to achieve necessary cost savings in the Administration's budget in anticipation of a near -term structural imbalance in the General Fund, he said the proposed timing would take advantage of the opportunity to fill an upcoming vacancy in Risk Management related to the retirement of the Claims Coordinator. The Performance Auditor has accepted the offer to maintain full-time employment with the County by moving to this position. Elizabeth Pape, Internal Auditor, expected that the proposed staff reduction would have negative impacts on the Audit Office. Saying that the purpose of the office is to evaluate processes and procedures and recommend improvements, BOCC MEETING DECEMBER 18, 2024 PAGE 9 OF 17 she said it would be difficult to fill a half-time position and explained why it is important to have more than one person doing this work. She said although four audits remain to be completed by the end of June 2026, if the Audit Office has just one person staffing it, she would likely be unable to complete three of those. Daryl Parrish, chair of the Audit Committee, referenced his letter to the Board on this subject, stressing his concern about the proposal to reduce Audit Office staff from 2.0 FTE to 1.5 FTE. He reported the Audit Committee's action to recommend that the BOCC prioritize the internal audit function, and urged the County to identify other places to save the money associated with moving the Performance Auditor position to part-time. Noting that isolation was not identified as a major concern when former Internal Auditor David Givans did not have other staff in the office, Commissioner Chang asked if Parrish or the Audit Committee as a whole could provide some of the sounding board functions that the Performance Auditor has recently done for the Internal Auditor. Parrish said while the Committee could provide that on a very limited basis, the amount of support available from external volunteers would pale in comparison to that which is provided by a second staff person. Pape added that Givans did not have an audit background but rather was a CPA. She said it is difficult to get regular feedback from the Audit Committee, which �� other month end rela,�ed concerns she heard that in the past meets every VU ICI month, Iu i, and �.iuy�.,u concerns �.,i i is she has heard u past, the Audit Office was perhaps too close to Administration. Commissioner Adair did not support reducing the Performance Auditor position to half-time, saying she agreed that the independence of the Audit Office is of high importance and that collaboration is needed in that office. She expressed her appreciation for all of the good work done by this office and was concerned about developing and maintaining public trust. Stating his support for the independent audit function, Commissioner DeBone added that the County is responsible for appropriating the public's money for the business of the public, and cannot spend more money than it has. Noting that this is a point in time, he supported reducing the Performance Auditor position to half-time with the intention of bringing it back to full-time in the future. Commissioner Chang agreed that the audit function is extremely important and noted that this office was just one person until recently. While it has been great to have two staff on board, he said it would be appropriate to utilize the available funds to either hire a half-time Performance Auditor or to contract for that capacity. He spoke to the need to reduce the Administration budget's draw of BOCC MEETING DECEMBER 18, 2024 PAGE 10 OF 17 General Fund revenues and listed other reductions which are also being made in the interest of fiscal health now and in the future. Parrish said a strong Audit Office can help reduce risk and increase savings to the County. Summer Sears, Audit Committee member, said it is much harder to get needed work done with only one person, and much easier with two people. She did not want to go backwards in terms of being accountable to the public and encouraged the County to prioritize this in the interest of transparency, finding efficiencies, lowering risk, and bolstering trust. Commissioner DeBone said he does not assume that bad things are happening which must be addressed. Commissioner Chang agreed that the County owes its citizens effective and efficient services, and the Audit Office is part of delivering those; however, many other things are also needed such as a fully -functioning Administration department. He said the Audit Office is limited in terms of what it can do to evaluate the County's processes and procedures. DEBONE: Move to approve initiating a recruitment for 0.5 FTE Performance Auditor fl CHANG: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes no. Motion Carried 2 - 1 Stating his agreement that it will be difficult to find a half-time Performance Auditor, Commissioner Chang said challenges and uncertainties are inevitable and advised that the Auditor think harder and more creatively about using contract services for this work. A break was announced at 11:35 am. The meeting resumed at 11:39 am. 20. Fortify a portion of the Swalley canal located on County -owned property at Juniper Ridge Kristie Bollinger, Property Manager, reported that people are driving vehicles over the buried canal operated by the Swalley Irrigation District on County -owned property in the Juniper Ridge area. Because this activity risks significantly damaging or breaching canal infrastructure, the County and Swalley have BOCC MEETING DECEMBER 18, 2024 PAGE 11 OF 17 developed a proposal to create a barrier using approximately 340 concrete barriers or "eco-blocks." Adding that the adjacent privately -owned Beech Craft Lane is also being used to access Juniper Ridge without authorization, Bollinger said a barrier made of eco-blocks (or, alternatively, boulders provided by the Solid Waste department) could be placed there as well. Steve Shropshire from the Jordan Ramis law firm representing the irrigation district added that the canal is pressurized with high-pressure flow. He described the proposal as low-cost and said if the County purchases the eco-blocks, Swalley will install them. Cautioning that people might be able to roll boulders out of the way, Commissioner DeBone supported using these if they can be optimally placed. In response to Commissioner Adair, Bollinger said traffic control would be needed so the blocks could be staged within ODOT right-of-way before they are placed by Swalley. The cost of that traffic control is not yet known. Following discussion of the estimated costs of the needed eco-blocks, gates, and delivery of materials, a majority of the Board supported using ARPA funds for this project. Lunn II I IIJIVI ICI AdaII nVted that the County ha'r ,�N1,..J ,608 .shill available in ARPA funds. CHANG: Move approval of proceeding with utilizing ARPA funds to fortify a section of the Swalley canal located on County -owned property at Juniper Ridge with the specification that a subset of boulders be placed down Beechcraft Lane east of the canal as appropriate DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 21. Discussion on format for weekly legislative updates meetings for the 2025 Legislative Session Jen Patterson, Strategic Initiatives Manager, reminded that during the 2024 legislative session, the County held weekly legislative update meetings on Fridays at 8:00 am. She sought direction for next year's meetings and suggested that legislators could be invited to participate on a biweekly or monthly basis. BOCC MEETING DECEMBER 18, 2024 PAGE 12 OF 17 The Board concurred to again schedule these meetings at 8 am on Fridays. A lunch break was announced at 12:01 pm. The meeting reconvened at 12:59 pm. 22. Continued Deliberations - RVs as Rental Dwellings Text Amendments Tanya Saltzman, Senior Planner, introduced the matter of continued deliberations for legislative text amendments to allow recreational vehicles (RVs) as rental dwellings on privately -owned residential properties. Saltzman reviewed the background of this matter, which included a public hearing before the Planning Commission and another before the Board along with several post - hearing discussions by the Board, most recently on November 13tn Saltzman then presented four decision points for the Board's consideration, as follows: 1. Determination of minimum lot size Saltzman shared how many lots would approximately be eligible under each minimum lot size scenario (one acre, two acres, or five acres). Commissioner DeBone supported a one -acre minimum except for South County. While he appreciated the concern about the seemingly high number of eligible properties, Commissioner Chang said the investment needed will be too much for many property owners and most RVS will not have a shower, dishwasher, or washing machine. He too supported a one -acre minimum lot size. Commissioner Adair spoke against a minimum lot size of one acre, saying it does not take much to overwhelm a septic system. Following further discussion, the Commissioners were in consensus to support Option B which would require a two -acre minimum lot size except for areas of South County, which would have a minimum of five acres. 2. Placement/setbacks A majority of the Board was in consensus to support Option B, which would require that an RV be sited ten feet from any structure and within 100 feet of the primary dwelling. In addition, any and all setbacks for dwellings in the underlying zone would also be applied to an RV used as a rental dwelling. BOCC MEETING DECEMBER 18, 2024 PAGE 13 OF 17 3. Defensible Space Commissioner Adair asked if insurance companies might view adding an RV as a residential dwelling on a private property as a fire risk to the primary dwelling. Commissioner Chang noted that RVs are licensed and insured as vehicles. A majority of the Board was in consensus to support Option A, which would require the property owner to maintain a 20-foot radius around the RV of non- combustible ground cover of gravel, concrete, asphalt, grass mowed to four inches, or some combination of these. Alternatively, a property owner could show proof of consultation with the applicable fire district to develop acceptable firebreaks and defensible space. 4. Emergency access A majority of the Board was in consensus to require driveways to be 12 feet wide with an all-weather surface and have a horizontal clearance of 20 feet and a vertical clearance of 13.5 feet. Applicants could produce a written confirmation from a fire protection service provider to show that these standards have been met. Saltzman noted other remaining unresolved issues pertaining to a possible system development charge (SDC) fee business license fee, a one-time fee deveivNi i ici n orbusiness license or one-time ui i �` icy. to compensate the Code Enforcement division for work done to process an application and ensure initial adherence to requirements. In response to Commissioner Adair, Community Development Director Peter Gutowsky said RVs would not be allowed as rental dwellings on any land zoned Farm or Forest. Commissioner Adair asked how many ADUs have been built since the County began allowing these. Gutowsky said about 30 so far, noting it is costly to add a new septic system or expand an existing system to accommodate an ADU. CHANG: Move to conclude deliberations on this matter and approve specific legislative amendments as discussed DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried Saltzman said staff will return with an ordinance formalizing these Code changes. BOCC MEETING DECEMBER 18, 2024 PAGE 14 OF 17 23. Letter of support to acquire 40 acres of Deschutes National Forest located southeast of La Pine Kristie Bollinger described a potential opportunity for the County to acquire 40 acres of Deschutes National Forest located southeast of La Pine, saying the property, which adjoins a private surface mine, is known to have a State of Oregon certifiable hard rock supply. Upon acquisition, the intent would be to sell the property on the open market for future surfacing mining operations. Commissioner DeBone stated his support for this concept as presented. Commissioner Chang said while he did not object to the proposal to acquire this property, he believed the County owed it to the federal taxpayers to offer the Forest Service some compensation. He added that the County owns property in the Little Deschutes floodplain which would make an excellent trade. Commissioner Adair supported signing the letter as drafted. DEBONE: Move approval of the letter to Congressman Cliff Bentz supporting the acquisition of 40 acres of Deschutes National Forest located southeast of La Pine ADAI R: Second VOTE: CHANG: No DEBONE: Yes ADAIR: Chair votes yes. Motion Carried 2 - 1 24. Treasury Report for November 2024 Bill Kuhn, County Treasurer, presented the Treasury Report for November 2024. 25. Finance Report for November 2024 Robert Tintle, Chief Financial Officer, presented the Finance Report for November 2024. Commissioner Adair shared information received at a recent Central Oregon Visitors meeting indicating that corporate travel bookings are ticking up. 26. Board selection of Chair and Vice Chair for 2025 Commissioner Adair said it has been her pleasure to serve as chair for this year. BOCC MEETING DECEMBER 18, 2024 PAGE 15 OF 17 Commissioner DeBone thanked her for her service. Commissioner Chang said because a precedent of partisan election of Board chair has supplanted the historical precedent to rotate the chair designation between the three positions, he expected that Commissioners Adair and DeBone will again select a chair from amongst themselves. Commissioner Adair said all of the Commissioners work hard to serve the residents of Deschutes County. Senior Assistant Legal Counsel Kim Riley said the Board can select its chair for 2025 at the first meeting of the year. If the Board does not decide amongst itself, by default the Commissioner with the longest -serving tenure will be Chair and the one with the second -longest tenure will be Vice Chair. OTHER ITEMS: • County Administrator Nick Lelack reminded of the request from the Association of Oregon Counties that the Board choose a representative to serve on AOC's Legislative Committee in 2025. CHANG: Move to appoint Commissioner Adair to be the liaison to the Association of Oregon Counties' Legislative Committee for 2025 DEBONE: Second VOTE: CHANG: Yes DEBONE: Yes ADAIR: Chair votes yes. Motion Carried • Lelack sought input from the Board on rescheduling its planned 2025 retreat for a day other than January 10th, when AOC will hold many legislative meetings. The Board was in consensus to reschedule its retreat to Monday, January 27th • Lelack reminded of ongoing work to establish a managed camp at Juniper Ridge in collaboration with the City of Bend. Deputy County Administrator Erik Kropp said numerous staff are working to define this project's scope as well as the presumed scope of operations in order to estimate costs. He said staff will return to the Board in January when more defined cost estimates are available. Noting that one of the two plans considered may cost less as far as access and utilities, Commissioner Chang said some service providers have expressed concern regarding the operations of this managed camp and whether one organization can BOCC MEETING DECEMBER 18, 2024 PAGE 16 OF 17 manage the site and its facilities while also providing supportive services and case management to homeless persons. Saying that she met with Chuck Hemingway yesterday, Commissioner Adair reported that the City of Bend will decide its 2025 budget for the Temporary Safe Stay Area (i.e., the managed camp) by the end of this year. Commissioner DeBone supported moving full speed ahead for the land transfer with DSL in Redmond and urged this be completed by July 1st. Commissioner Adair said she has heard that the DSL land has encampments. EXECUTIVE SESSIONS: At 2:56 pm, the Board entered executive session under ORS 192.660 (2) (d) Labor Negotiations and ORS 192.660 (2) (e) Real Property Negotiations. At 3:15 pm, the executive session concluded and the public was invited to return to the room. The Board then directed staff to proceed as discussed during the executive session. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 3:16 pm. g6 DATED this 10P° day of TQuiL U 264 for the Deschutes County Board of Commissioners. ATTEST: RECORDING SECRETARY BOCC MEETING PA TI ADAIR, CHAIR ANTHONY DEBONE, VICE CHAIR PHIL CHANG, COMMISSIONER DECEMBER 18, 2024 PAGE 17 OF 17 (E S 0 ,,r, ,G{ BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, DECEMBER 18, 2024 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 I www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. k.91 11 Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.. CONSENT AGENDA Convening as the Governing Body for the Countywide Law Enforcement District (District 1) 1. Approval of Resolution 2024-051 adopting a supplemental budget which increases FY25 Beginning Working Capital, and appropriations within the Countywide Law Enforcement District (District 1) Fund Convening as the Governing Body for the Rural Law Enforcement District (District 2) 2. Approval of Resolution 2024-052 adopting a supplemental budget which increases FY25 Beginning Working Capital, and appropriations within the Rural Law Enforcement Ilictrirt (nictrict 71 Fi inri Convening as the Governing Body for the Deschutes County 9-1-1 Service District 3. Approval of Resolution 2024-053 adopting a supplemental budget which recognizes additional FY25 Beginning Working Capital and increased appropriations within the Deschutes County 9-1-1 Service District Convening as the Governing Body for the OSU Extension and 4-H Service District 4. Approval of Resolution 2024-054 adopting a supplemental budget which recognizes additional FY25 Beginning Working Capital and increases appropriations within the Deschutes County Extension and 4-H Service District Reconvening as the Governing Body of Deschutes County 5. Approval of Resolution No. 2024-059 adopting a supplemental budget, adjusting appropriations and removing 1.00 FTE within the 2024-25 Deschutes County budget 6. Approval of Document No. 2024-866, a Notice of Intent to Award Contract for the DCRD Campus Electrical Upgrades Project December 18, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 4 7. Approval of Order No. 2024050, establishing a designated speed of 30 mph on Cimarron Drive, and Order No. 2024-051, establishing a designated speed of 30 mph on Chaparrel Drive 8. Consideration of Board Signature on letters thanking Rick Bestwick and appointing Jeff Fowlds for service on the Fall River Estates Special Road District 9. Consideration of Board Signature on letter appointing Diane Flowers for service on the Bicycle and Pedestrian Advisory 10. Consideration of Board Signature on letters thanking Tod Watkins and appointing Jerry Keller for service on the Howell's Hilltop Acres Special Road District 11. Approval of minutes of the BOCC meetings of October 30 and November 4 and 13, 2024 ACTION ITEMS 12. 9:10 AM Appointment of Kent Vander Kamp as Deschutes County Sheriff for the period of January 1, 2025 until his term of office begins on January 6, 2025 13. 9:20 AM Public hearing and consideration of Resolution 2024-050 adopting a supplemental budget and increasing or reducing FY25 Beginning Working Capital and appropriations 14. 9:30 AM Public hearing and consideration of Resolution 2024-061 adopting a supplemental budget and increasing revenue and appropriations in the Health Benefits Fund 15. 9:35 AM Fiscal Year 2026 Preliminary Transient Room Tax Budget Discussion 16. 9:55 AM Amendment to Mountain View Community Development ARPA grant Agreement 17. 10:10 AM Recategorization of ARPA funds awarded to COIC for Broadband Infrastructure 18. 10:20 AM First reading of Ordinance 2024-012 changing the Comprehensive Plan map designation and zoning of approximately 65 acres located at 19975 Destiny Court, Bend 19. 10:25 AM Administrative Services Budget and County Internal Audit Office Recruitment 20. 10:45 AM Fortify a portion of the Swalley canal located on County -owned property at Juniper Ridge December 18, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 4 21. 11:00 AM Discussion on format for weekly legislative updates meetings for the 2025 Legislative Session 22. 11:15 AM Continued Deliberations - RVs as Rental Dwellings Text Amendments LUNCH RECESS Continued ACTION ITEMS 23. 1:00 PM Letter of support to acquire 40 acres of Deschutes National Forest located southeast of La Pine 24. 1:10 PM Treasury Report for November 2024 25. 1:25 PM Finance Report for November 2024 26. 1:45 PM Board selection of Chair and Vice Chair for 2025 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues; or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. 27. Executive Sessions under ORS 192.660 (2) (d) Labor Negotiations and ORS 192.660 (2) (e) Real Property Negotiations ADJOURN December 18, 2024 BOARD OF COUNTY COMMISSIONERS MEETING Page 4 of 4 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Fiscal Year 2026 Preliminary Transient Room Tax Budget Discussion RECOMMENDED MOTION: Direct staff to prepare the County's FY 2026 budget with items 1-4 as presented, or with modifications, to contribute to the future financial sustainability in the General Fund and Transient Room Tax funds. BACKGROUND AND POLICY IMPLICATIONS: The General Fund is facing a structural imbalance, and Tong -term projections indicate a potential budget shortfall as early as FY 2027, unless corrective action is taken. In response, Finance and Administration are implementing a series of strategies for the County's FY 'l '1 budget J .. a. achieving 4, :... .: ... 1_ 1•i 1 I_ targeted I 2026 aimed at achieving long-term sustainability through targeted savings and controlled growth within the General Fund. While these strategies are projected to ensure operational sustainability, the General Fund won't have the ability to contribute to capital reserves as it has historically. The current forecast assumes transfers from the General Fund to the Capital Reserve Fund will be eliminated in FY 2026. Since the TRT Fund also serves as a source of discretionary funds for the County, staff will transfer any excess TRT funds —approximately $700K to $1.0M annually —into the Capital Reserve Fund. Therefore, preserving TRT is crucial, as it is the County's primary means of saving for future capital projects. Additionally, FY 2025 TRT revenue is slightly lower than FY 2024 revenue, and the assumption for FY 2026 is that TRT will remain flat compared to the FY 2025 budget. For this reason, staff is modeling discretionary allocations remain flat as well, as noted in item 3. Staff seeks Board direction on the following proposed adjustments and strategies for items related to the TRT fund and General Fund. The Board's direction on these items will help staff to prepare the FY 2026 budget. 1. Increase Environmental Health (EH) fees to significantly reduce or eliminate the TRT and prior Video Lottery subsidies, which total $527,000 ($250,000 in Video Lottery funds and $277,000 in TRT). This cost would be absorbed and built into fees. Public Health staff will provide fee modeling to quantify the impact. 2. Dispute Resolution contract of $20,000/year moved to the Justice Court's budget. This will more accurately show the cost of operating the Justice Court. This cost would shift from General Fund to TRT as Justice Court is subsidized with TRT funds (approximately $381,000 per year). 3. Hold existing TRT allocations flat from FY 2025. 4. No new external commitments of the TRT fund. BUDGET IMPACTS: Approval of these proposed adjustments will help the County achieve long-term financial sustainability. ATTENDANCE: Robert Tintle, Chief Financial Officer Cam Sparks, Budget & Financial Planning Manager Whitney Hale, Deputy County Administrator Emily Horton, Health Services Program Manager Cheryl Smallman, Health Services Business Officer BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: ARPA: Recategorization of Broadband Infrastructure Funds RECOMMENDED MOTION: Move to recategorize $300,000 in ARPA funds from COIC's Broadband Infrastructure project to the Revenue Replacement category. BACKGROUND AND POLICY IMPLICATIONS: On October 20, 2021, the Board of Commissioners allocated $300,000 to COIC for a regional broadband needs assessment and action plan. Staff recently received an inquiry from the U.S. Department of the Treasury that this project may not meet eligibility criteria for the broadband infrastructure category of ARPA funding. Staff has since replied to that inquiry with clarity and backup documentation as to why we believe this project does meet eligibility criteria. However, out of an abundance of caution with the upcoming obligation deadline on December 31, staff is recommending that the funds be recategorized to the revenue replacement category. This allows the project's funding to be covered by the General Fund ARPA reserve instead of ARPA funds. BUDGET IMPACTS: None. The proposed recategorization of COIC grant funds would not require any additional funds from either ARPA or the General Fund. ATTENDANCE: Robert Tintle, Chief Financial Officer Laura Skundrick, Management Analyst BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: First reading of Ordinance 2024-012 changing the Comprehensive Plan map designation and zoning of approximately 65 acres located at 19975 Destiny Court, Bend RECOMMENDED MOTION: Move approval of first reading of Ordinance No. 2024-012 by title only. BACKGROUND AND POLICY IMPLICATIONS: The subject property is located at 19975 Destiny Court, Bend, OR 97703. Destiny Court Properties, LLC requests to change the Comprehensive Plan Map designation of the subject property fromoI Agricultural (AG) to Rural Residential Exception Area (RREA) and a Zone Change from Exclusive Farm Use (EFU) to Multiple Use Agricultural (MUA10) (ref. file nos. 247-22-000436-ZC, 247-22-000443-PA, 247-23-000651-MA). A public hearing before the Board was held on July 24, 2024, after which the Board voted 2-1 to approve the applicant's request. BUDGET IMPACTS: None ATTENDANCE: Anthony Raguine, Principal Planner BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Administrative Services Budget and County Internal Audit Office Recruitment RECOMMENDED MOTION: Options: 1. Move approval of initiating a recruitment for 1.0 Performance Auditor. 2. Move approval of initiating a recruitment for 0.5 Performance Auditor. On December 6, 2024, the County Audit Committee passed a motion (with one abstaining and one member not in attendance) to "formally advise County Administration and the Board of Commissioners to prioritize the internal audit function and to look for other areas to cut or additional revenues to make in order to balance the budget." The County Administrator recommends the Board adopt option 2. BACKGROUND AND POLICY IMPLICATIONS: The General Fund is structurally imbalanced, meaning expenditures are growing at a faster rate than revenues with a projected budget shortfall occurring by Fiscal Year 2027 (FY27), unless corrective action is taken. The County's Finance and Administration Departments are implementing a budget framework for FY26 with the goals of resetting the expenditure curve by lowering the projected growth rate ("Limited Growth") and targeted savings ("Focused Savings") to ensure financial sustainability of the County. In FY 2026, the Limited Growth and Focused Savings framework will limit the growth of General Fund supported departments to 3.3% and Internal Service Fund departments to 8%. The projected FY26 General Fund Budget, including all estimated staffing -costs and increases must be reduced by approximately $2.5 million; the County overall must reduce expenses by over $3 million. On Monday, Dec. 2, the Board approved $1 million in savings from the General Fund through a series of actions. The Administrative Services Department (9.75 FTE) FY26 budget will be limited to 8% growth. Developing a budget that meets this target will require reductions of more than $130,000. Administrative Services is reducing costs to achieve the limited growth target by implementing a series of actions, including holding open the Human Resources Director and Manager positions and eliminating other projects and corresponding expenses. However, saving $130,000 in FY26 can only be achieved by reducing a full or partial FTE. The County Administrator made the difficult decision to reduce the County's Performance Auditor position to .5 FTE, effective January 1, 2025. The reasons for this decision, including the timing of this decision, are to minimize impacts to County operations within the small Administrative Services team, and to offer the Performance Auditor the opportunity to maintain full-time employment with the County by moving to the Risk Management program with a retirement occurring on Dec. 31, 2024. The Performance Auditor has accepted this opportunity. On December 6, 2024, the Audit Committee convened a special meeting to discuss County Administrator proposed changes to the Audit Office budget, and specifically the FTE reduction from 1.0 to 0.5 FTE. Following a robust discussion among Audit Committee members and attendees, the Committee passed a motion (with one abstaining and one member not in attendance) to "formally advise County Administration and the Board of Commissioners to prioritize the internal audit function and to look for other areas to cut or additional revenues to make in order to balance the budget." The County Administrator recommends initiating a recruitment for a 0.5 FTE Performance Auditor in January 2025. BUDGET IMPACTS: The Administrative Services budget must be reduced by more than $130,000 in FY26. If the Board supports filling the Performance Auditor position at .5 FTE, the Audit Office work plan will decrease by at least 25% as the Office's 2.0 FTE would be reduced to 1.5 FTE, and perhaps by 50% if the position is not filled. If the Board supports filling the Performance Auditor position at 1.0 FTE, Administrative Services will present and discuss other budget and operational impacts to the BOCC to achieve the necessary savings. ATTENDANCE: Nick Lelack, County Administrator Elizabeth Pape, County Internal Auditor Daryl Parrish, Audit Committee Chair (remote attendance) Daryl Parrish Chair of the Deschutes County Audit Committee December 11, 2024 Deschutes County Board of Commissioners: I am writing to you on behalf of the Deschutes County Audit Committee. Our committee includes a Deschutes County Board of Commissioners member, two department head members, and six public members appointed by the Board to advise the Board and County Administrator on significant audit matters including increases and decreases to the budget for the internal audit program. The County Administrator notified the committee of a proposed change to the internal audit budget reducing staff from two full-time equivalents to one and a half full-time equivalents effective January 1, 2025. The Administrative Services Department, which includes the Office of Internal Audit, was tasked with proposing $130,000 in savings for Fiscal Year 2026. Internal audit is only one of many functions performed by Administrative Services whose responsibilities also include oversight of the Video Lottery, Economic Development, Taylor Grazing and Coordinated Houseless Response Office Funds. In addition to these funds, the Department provides staff support for communications and community engagement for County departments and offices, support several Board of County Commissioners appointed Committees, including the Audit Committee, manages legislative affairs, applies for grants and manages contracts, etc. In Fiscal Year 2025 internal audit comprised 16 percent of Administrative Services' $2.5 million budget. Reducing the Performance Auditor to part-time will save $83,000; 64 percent of the $130,000 savings Administrative Services was tasked with proposing. Audit percentage of Administrative Services budget Audit percentage of proposed budget cuts Changing the Performance Auditor position to half of a full-time equivalent is really a full- time position cut. Historically, it has been difficult to recruit and impossible to get value from part-time performance auditors. Contract staff proved to be unreliable with frequent schedule conflicts. There are also significant continuing education requirements associated with government auditing which increases the cost for using staff who don't work full-time. Audit Committee Budget Advice December 11, 2024 Page 1 of 3 Given the difficulty internal audit experienced in the past with hiring part-time staff, this is really a cut of the entire Performance Auditor position. Since 2016, the Audit Committee has identified a need for more resources and recognized that the demand for work outpaced staffing. The amount of work to be done has only grown since then. Eliminating the position will not only mean that the Office has lost the ground it gained with the addition of the Performance Auditor position, it leaves the Office in a worse position than 2016. In 2016 there was one auditor for every 941 County full-time equivalents. With this reduction there will be one auditor for every 1,251 full-time equivalents. 1300 2002 County FTE per Auditor, 805 0 i Trend with 1 auditor, 1,251 Trend with 2 auditors, 626 2002 2007 2012 2017 2022 The proposed budget cut will mean the Auditor will not be able to complete the important work we tasked her with doing. This year, the Auditor reported on high -risk topics like custom developed software which exposed the County to cyber security risks and the health benefits program which was rapidly draining reserves. There are four audits remaining on the schedule to be completed including recruitment and retention, election controls, the houselessness response, and Sheriff's Office body cameras. With the loss of a position, we will have to choose which of these important topics to remove from the plan. In future years, we will not be able to review critical County risks. One -person shops are not common because quality auditing requires collaboration and review. The proposed cut will make this the only one -person shop among Oregon peers. Having a second person in Office exponentially expands the value of the function. It doesn't just allow for more work. The quality of the work is improved. Auditing standards require extensive review for quality control. Audits are better quality because of the second set of eyes. In a single person shop, there is no opportunity for collaboration. The audit function must remain independent and Audit Committee Budget Advice December 11, 2024 Page 2 of 3 so can't share ideas with other county employees. Without a second employee there is not an opportunity to bounce ideas around or brainstorm. This cut not only means the audit function will not be able to complete the audit workplan. It also means fewer resources dedicated to oversight and discovering opportunities for improvement. The audit function might even compensate for its cost to the budget by uncovering government waste and potential cost savings. On December 6, 2024, at an Audit Committee meeting, our committee passed a motion to "formally advise County Administration and the Board of Commissioners to prioritize the internal audit function and to look for other areas to cut or additional revenues to make in order to balance the budget." The motion passed with seven members voting yes, one member abstaining, and one member not attending. We request that you identify other savings. The $83,000 has a significant impact on the audit function but is small in the context of the County budget for the General Fund. The Office of Internal Audit should not be the first place to look for budget cuts. Given the value that the Office of Internal Audit brings to the county in identifying performance improvements, uncovering government waste, and increasing public trust in the community, we ask that you task the County Administrator with identifying other places to save the money associated with moving the Performance Auditor position to part-time. Sin ■ ary ' arrish Chair of the Deschutes County Audit Committee Audit Committee Budget Advice December 11, 2024 Page 3 of 3 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Fortify a portion of the Swalley canal located on County -owned property at Juniper Ridge RECOMMENDED MOTION: Move approval to proceed with utilizing funds to fortify a section of the main Swalley canal located on County -owned property at Juniper Ridge. BACKGROUND AND POLICY IMPLICATIONS: A portion of the main Swalley Irrigation District (district) canal spanning approximately 1,200 linear feet is situated on County -owned property at Juniper Ridge. At the request of the district, staff met in October to discuss the district's concerns with vehicles crossing over the buried canal, which was not designed or engineered for vehicles. Continual vehicle traffic is deteriorating soil covering the buried canal pipe and creates a significant risk of damaging or breaching canal infrastructure. With the recent Board decision to utilize a portion of the Juniper Ridge property for the Temporary Safe Stay Area, vehicle traffic will continue to pose a threat to the canal. To help mitigate risk, staff has drafted a plan to fortify or create a barrier around the canal and its easement area by installing concrete barriers or "eco-blocks." It is estimated the project will require +/- 340 eco-blocks to secure the canal and easement area, which will include placing the blocks to the east and south of the canal, and along a portion of Hwy 97. Additionally, 1-2 gates will be required to provide access to first responders, and Swalley for ongoing infrastructure inspection and maintenance. Further, due to continual unauthorized vehicle traffic utilizing a privately owned drive known as Beech Craft Lane to access Juniper Ridge, staff recommends also fortifying the south property line adjacent to the private drive. Option 1 Canal 340 eco-blocks at $55/each: $18,700 Delivery at $180 for every 15 blocks: $4,080 2 gates at $5,000/each: $10,000 Subtotal: $32,780 Beech Craft Lane 210 eco-blocks at $55/each: $11,550 Delivery at $180 for every 15 blocks: $2,520 Subtotal: $14,070 20% contingency: $9,370 Total: $57,000 (rounded up) Option 2 Canal 340 eco-blocks at $55/each: $18,700 Delivery at $180 for every 15 blocks: $4,080 2 gates at $5,000/each: $10,000 Subtotal: $32,780 Beech Craft Lane Utilize boulders as made available by Solid Waste Delivery and placement to be determined; $5,000 placeholder Subtotal: $5,000 20% contingency: $7,556 Total: $46,000 (rounded up) Though there are several logistics to work through, Swalley has agreed to place the eco- blocks, which creates a substantial savings to this project. BUDGET IMPACTS: Fiscal impacts shown on previous page. Funding options include: 1. Utilize reallocated ARPA funds reserved for homelessness 2. Utilize funds from Fund 090 Project Development & Debt Service 3. Other? ATTENDANCE: Erik Kropp, Deputy County Administrator Kristie Bollinger, Property Manager DRAFT County -owned Property 1712030000800 -SW Area Adjacent to Swalley's Canal DRAFT Approx. 170 eco blocks parallel to Hwy 97 with 5 foot spacing Approx. 170 eco blocks parallel to east side of canal with 5 foot spacing Approx. 210 eco blocks parallel to Beechcraft Lane with 5 foot spacing ltcafritl'2fi N A 0 162.5 325 Red lines= potential fire access gates Green dashed Tine=potential eco-blocks Blue Tine=Swalley Canal W te: 11/1/2024 1 Inch= 376 feet BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Discussion on Format for Weekly Legislative Updates Meeting - 2025 Legislative Session RECOMMENDED MOTION: None BACKGROUND AND POLICY IMPLICATIONS: Beginning in January 2025, the County will commence weekly legislative updates meetings with the Board, department heads, and County lobbyist Doug Riggs. Staff is checking in with the Board to determine the preferred day and time for these weekly check -ins. Additionally, Riggs will recommend ways to engage with the County's legislative delegation throughout the session. BUDGET IMPACTS: None ATTENDANCE: Jen Patterson, Strategic Initiatives Manager Doug Riggs, County Lobbyist BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Continued Deliberations - RVs as Rental Dwellings Text Amendments RECOMMENDED MOTION: If the Board determines that additional deliberations are necessary, staff will work with the Board to schedule a future meeting for continued deliberations. If the Board concludes their deliberations during this meeting, the Board may then vote on whether to approve the proposal. If the Board votes to approve the proposed amendments, staff will coordinate with the Board to return at a future meeting during which an ordinance and exhibits will be presented and a first reading of the ordinance initiated. BACKGROUND AND POLICY IMPLICATIONS: On December 11, 2024, staff will continue deliberations with the Deschutes County Board of Commissioners (Board) concerning a legislative text amendment to consider allowing recreational vehicles (RVs) as rental dwellings (File No. 247-23-000700-TA) under Senate Bill 1013. BUDGET IMPACTS: None ATTENDANCE: Tanya Saltzman, Senior Planner Will Groves, Planning Manager COMMUNITY DEVELOPMENT MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Tanya Saltzman, AICP, Senior Planner Will Groves, Planning Manager DATE: December 4, 2024 SUBJECT: Continued Deliberations - RVs as Rental Dwellings On December 18, 2024, staff will continue deliberations with the Deschutes County Board of Commissioners (Board) concerning a legislative text amendment to consider allowing recreational vehicles (RV) as rental dwellings (File No. 247-23-000700-TA) under Senate Bill 1013. The entirety of the record can be found at www.deschutes.org/rvamendments. 1. PROCEDURAL BACKGROUND Staff submitted a Post -Acknowledgement Plan Amendment notice to the Department of Land Conservation and Development on October 4, 2023. Staff presented information on the proposed amendments at a Planning Commission work session on October 12, 2023.1 The Planning Commission held an initial public hearing on November 9, 2023,2 which was continued to December 14, 2023.3 At that time, the hearing was closed, and the written record was held open until December 28 at 4:00 p.m. The Planning Commission began deliberating on January 11, 20244 and elected to continue the discussion to January 23 to form a complete recommendation to forward to the Board. After deliberating, the Planning Commission voted 4-3 to not recommend adoption by the Board. In addition, the Planning Commission chose to provide recommendations concerning the draft amendments if the Board chooses to move forward with adoption. Staff provided a summary of the amendments and the process thus far at a February 28 work sessions to the Board and followed up with additional information on several topics on March 27,6 at which time the Board directed staff to proceed with a public hearing. A public hearing was held before the Board on 1 https://www.deschutes.org/bc-pc/page/planning-commission-41 2 https://www.deschutes.org/bc-pc/page/planning-commission-40 3 https://www.deschutes.org/bc-pc/page/planning-commission-43 4 https://www.deschutes.org/bc-pc/page/planning-commission-44 5 https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-157 6 httos://www.deschutes.org/bcc/page/board-county-commissioners-meeting-161 May 8, 2024. At that time, the public hearing was closed, and the written record was held open until 4 p.m. on May 29.7 Staff met with the Board on June 108 to begin the deliberative process, orient the Board to issues raised in the record, and receive feedback on areas of Board interest or concern. During that meeting, the Board directed staff to further research issues relating to fire protection and associated resources, and to gather information about the status of other counties regarding SB 1013 before proceeding with further deliberations. On August 14, staff returned to the Board to request that the record be reopened in order to receive additional information, most notably from the fire districts, which were occupied at the time during the height of fire season. The Board signed Order No. 2024-029, directing staff to reopen the record until November 1, 2024. Staff returned to the Board on November 139 to summarize the additional testimony received and request Board direction concerning matters raised in the record, including concerns from the Building Safety Official and testimony from the fire districts. The Board directed staff to return for continued deliberations. II. ISSUES FOR DELIBERATION Issues for deliberation are provided below. In each case, options are presented to the Board with additional context as necessary. Attachment 3 provides the draft code that was presented to the public for the Board public hearing. For specific code language relating to the options provided in this section, please refer to Attachment 1. 1. Minimum lot size While SB 1013 provides no required minimum lot size, the initial draft code in this proposal utilizes a 1- acre minimum. Lot size can serve as a regulating factor for many of the issues brought up in testimony, by effectively controlling the total number of and density of properties eligible for RV rental dwellings. The Planning Commission, for instance, did not recommend approval of this proposal in part due to the large number of eligible properties. Increasing the minimum lot size would reduce the number of eligible properties and therefore the potential impact on neighbors, traffic, wildlife, and rural character. On the other hand, reducing the number of eligible properties reduces opportunities for this housing type. Attachment 2 provides maps to illustrate eligible parcels with the acreage options below. A. 1-acre minimum lot size (original draft) Approximately 13,000 properties in Deschutes County would be eligible using the baseline criteria of zone, lot size, and presence of a single-family dwelling. B. 2-acre minimum lot size except for areas of South County, which would have a minimum of 5 acres The record, which contains all memoranda, notices, and written testimony received, is available at the following website: www.deschutes.org/rvamendments 8 https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-175 9 https://www.deschutes.org/bcc/page/board-county-commissioners-meeting-203 -2- This wouid follow the same criteria utilized for accessory dwelling units, which aims to protect areas of South County with groundwater issues by requiring larger lots. Approximately 7,590 properties would be eligible. C. 5-acre minimum lot size This option would create the smallest number of eligible properties (approximately 3,450), which would minimize the impacts but also present fewer opportunities for this type of housing. This standard could also be used to create a "pilot program" with fewer eligible properties, with the possibility of revisiting this requirement in the future when implementation data is available. 2. Placement/setbacks The location of an RV on a property can affect the potential impact on neighboring properties in terms of noise, light, and other compatibility issues. The ten -foot requirement is only designed to address issues relating to structural fires. A. RV must be 10 feet from any structure; setbacks for dwellings in the underlying zone are applied to RVs (original draft) B. All of Option A and RV must be located within 100 feet of the primary dwelling The 100-foot siting envelope is the same as the criteria utilized for ADUs; Clackamas County also has this siting requirement. Keeping the RV close to the primary dwelling aims to cluster the potential impacts together rather than spreading them out across the property. This can also provide efficiencies for septic and driveways. C. All of Option B and RV must be set back 100 feet from any adjacent land zoned for farm or forest use The 100-foot setback from resource lands is the same as the criteria utilized for ADUs. It helps minimize residential conflicts with adjacent farm and forestry practices. D. Other combination from above options 3. Defensible space There are currently no standards in the original draft for defensible space, nor are there requirements in SB 1013. These options aim to provide clear requirements that require a minimum of discretion. Staff recommends incorporating Option A at minimum, with consideration of additional options of B or C. A. The property owner must maintain 20-foot radius around the RV of non-combustible ground cover of gravel, concrete, asphalt, grass mowed to 4 inches, or some combination of these. Testimony from some fire districts supported a non-combustible ground cover radius as easy to enforce and implement. B. Require the firebreak standards utilized for ADUs: 10-foot primary firebreak, 20-foot secondary firebreak, fuel break 100 feet from secondary firebreak -3- Testimony from some fire districts requested the wildfire -related criteria from the ADU code. As staff noted, this is not entirely possible as many of the requirements are only applicable to areas surrounding structures and not RVs. However, the language offered for this option (see Attachment 1) utilizes similar language to the ADU code option without having to refer to the statewide defensible space requirements. As previously noted, structural defensible space standards under Senate Bill 762 (2021), updated by Senate Bill 80 (2023) would not apply to RVs. County staff site visits for inspection and enforcement of these fire/fuel breaks would likely need to be included in permitting costs. C. The property owner must consult with the applicable fire district to develop appropriate firebreaks and defensible space. Like Option B, this option is in response to the request from the fire districts to apply the requirements of ADUs to RVs. The ADU code language requires either the fuel break standards listed in Option B above or this consultation option.10 It is unclear if the resources are available from the fire districts to perform these consultations in the absence of additional funding. D. No defensible space requirements 4. Emergency access The fire districts and Deschutes County 9-1-1 have expressed concerns in their testimony about the ability of emergency services to be able to identify and reach RV rental dwellings. Part of this is addressed in an amendment to DCC 16.12, Address Numbering, specifically identifying RV rental dwellings as subject to the same address numbering standards as other single-family dwellings. The options below relate to physical access to the RV. If the Board chooses to regulate emergency access, staff recommends requiring compliance with either Option A or B, similar to the ADU requirements. A. Driveway standards: 12 feet wide, horizontal clearance of 20 feet, vertical clearance of 13.5 feet, all-weather surface (full standards in Attachment 1) These standards are the same criteria utilized for ADUs. B. Driveway standards: receive written confirmation from a fire protection service provider This standard is the second option in the criteria utilized for ADUs. C. No emergency access requirements OTHER ISSUES As discussed at the November 13 Board meeting, developing a mechanism to generate additional funding to support the resources that provide inspection or enforcement of this new type of housing is largely out of the purview of the Community Development Department. To reiterate the issues discussed: 1. CDD can be prepared to work with fire districts in the event that they develop a fee/SDC system amongst themselves via a singular governing body, but CDD cannot initiate such a fee. 10 These options are required for ADUs if the Statewide Wildfire Hazard Map has not been approved. DCC 18.116.355(B)(13)(b). -4- 2. Business license: A funding mechanism could theoretically be developed that is tied to a business license. This program currently does not exist in the County, but was discussed previously during consideration of regulating short-term rentals. The idea of regulating both uses with a business license program was suggested in the November 13 meeting in order to provide efficiencies associated with starting a brand new business license program. Such an effort would require Board direction and would likely entail revisiting the short-term rental dwelling approach as a whole. 3. Lack of capacity in Code Enforcement was noted by the department itself as well as public testimony. If the proposed amendments are adopted, permit fees would likely initially be captured in an existing category until such time as the fee schedule is modified annually, at which time a specific RV Rental Dwelling Fee(s) could be established. The Board may want to consider if fees should be developed for RV rental dwellings that could help address capacity issues in the future. IV. NEXT STEPS If the Board determines that additional deliberations are necessary, staff will work with the Board to schedule a future meeting for continued deliberations. If the Board concludes their deliberations during this meeting, the Board may then vote on whether to approve the proposal. If the Board votes to approve the proposed amendments, staff will coordinate with the Board to return at a future meeting during which an ordinance and exhibits will be presented and a first reading of the ordinance initiated. Attachments 1. Deliberation Options Code Language 2. Eligibility Maps for Proposed Acreage Options 3. Draft Amendments - Hearing Version 4. Draft Findings -5- RV Deliberation Options Code Language 1. Minimum lot size a. 1 acre (current draft): DCC 18.116.095(D)(1)(c): The lot area is at least one acre in size; b. 2 acres, with 5 acres in South County: DCC 18.116.095(D)(1)(c): The lot area is at least two acres in size, with the exception of those unsewered areas between Sunriver and the Klamath County border, defined as those unincorporated portions of Deschutes County contained in Townships 195, 205, 21 S, and 22S and Ranges 9E, 10E and 11E. Within these exception areas, the lot area is at least five acres in size. c. 5 acres: DCC 18.116.095(D)(1)(c): The lot area is at least five acres in size; 2. Placement/setbacks a. 10 feet from any structure; setbacks from underlying zone (current draft): DCC 18.116.095(D)(1)(e): The recreational vehicle shall maintain a setback of at least 10 feet from other structures; b. Option A plus RV must be located within 100 feet of primary dwelling: DCC 18.116.095(D)(1)(e): The recreational vehicle shall maintain a setback of at least 10 feet from other structures and must be located no farther than 100 feet from the primary dwelling to the RV. This distance shall be from the closest portion of each. c. Option B plus minimum setback of 100 feet from adjacent farm or forest -zoned properties: DCC 18.116.095(D)(1)(e): The recreational vehicle shall maintain a setback of at least 10 feet from other structures and must be located no farther than 100 feet from the primary dwelling. This distance shall be from the closest portion of each. The recreational vehicle must have a minimum setback of 100 feet from adjacent properties zoned F-1, F-2, or EFU. 3. Defensible space: a. 20-foot non-combustible ground cover surrounding RV: DCC 18.116.095(D)(1)(h): The property owner shall maintain a 20-foot radius of non- combustible ground cover consisting of gravel, concrete, asphalt, grass mowed to less than four inches, or a combination of these. b. Firebreak standards per ADU code: DCC 18.116.095(D)(1)(h): Prior to the siting of an RV on the property, the property owner(s) shall construct and maintain the following firebreaks on land surrounding the recreational vehicle that is owned or controlled by the owner: i. Primary Firebreak. A primary firebreak, not less than 10 feet wide, shall be constructed containing nonflammable materials. This may include lawn, walkways, driveways, gravel borders or other similar materials; and ii. Secondary Firebreak. A secondary firebreak of not less than 20 feet wide shall be constructed outside the primary firebreak. This firebreak need not be bare ground, but can include a lawn, ornamental shrubbery or individual or groups of trees separated by a distance equal to the diameter of the crowns adjacent to each other, or 15 feet, whichever is greater. All trees shall be pruned to at least eight feet in height. Dead fuels shall be removed; and iii. Fuel Break. A fuel break shall be maintained, extending a minimum of 100 feet in all directions around the secondary firebreak. Individual and groups of trees within the fuel break shall be separated by a distance equal to the diameter of the crowns adjacent to each other, or 15 feet, whichever is greater. Small trees and brush growing underneath larger trees shall be removed to prevent spread of fire up into the crowns of the larger trees. All trees shall be pruned to at least eight feet in height. Dead fuels shall be removed; and iv. No portion of a tree or any other vegetation shall extend to within 15 feet of the outlet of a stovepipe or chimney. c. Consultation with fire district: DCC 18.116.095(D)(1)(h): Prior to the siting of an RV on the property, the property owner(s) shall construct and maintain defensible space and fuel breaks as developed in consultation with local fire protection service providers who have received training or certification described in ORS 181A.410. Applicable defensible space and fuel breaks shall be on land surrounding the recreational vehicle on land that is owned or controlled by the owner. 4. Emergency access a. Driveway/access standards from ADU code: DCC 18.116.095(D)(1)(i): Access to the recreational vehicle must be provided by a continuous, minimum 12-foot width onsite driveway with an unobstructed horizontal clearance of not less than 20 feet an►d an unobstructed vertical clearance of not less than 13.5 feet, designed and maintained as follows: a. Composed of an all-weather surface including asphalt or concrete; or b. Designed and maintained to support a minimum gross vehicle weight (GVW) of 75,000 lbs as certified by a Professional Engineer, registered in Oregon; b. Written confirmation from fire districts: DCC 18.116.095(D)(1)(i): The property owner shall provide written confirmation from a fire protection service provider with professionals who have received training or certification described in ORS 181A.410, on a form prepared by Deschutes County, that access to the RV meets minimum fire district requirements to provide emergency services to the property. 1" = 3.5 Miles Parcels Meeting Baseline Criteria for RVs as Residential Tenancies per SB 1013 I owar\ Parcels Meeting Baseline Criteria For SB 1013 Approximately 13,000 Parcels • Zone must be RR10, MUA10, SR2,5, UAR10 or WTZ • Parcel size must be 1 Acre or larger • Contains One Single -Family Dwelling N:\Custom\County\CDD\Planning\SB1013\Countyvide_SB1013 October 3, 2023 = 3.5 Miles Parcels Meeting Baseline Criteria for RVs as Rental Dwellings 2 Acre Minimum North 5 Acre Minimum South Sisters La Pine Bend Redmond 7,590 Parcels 2+ Acres North and 5+ Acres South Parcel count is approximate • Zone must be RR10, MUA10, SR2.5, UAR10 or WTZ • Parcel size 2+ Acres North, 5+ Acres South • Contains One Single -Family Dwelling N \Custom\County\Coo\Planning\TanyaSaltzman\RVAsSecond0welling December 3, 2024 1" = 3.5 Miles Parcels Meeting Baseline Criteria for RVs as Rental Dwellings 5 Acres or More Countywide Sisters La Pine Redmond 3,450 Parcels 5+ Acres Countywide Parcel count is approximate • Zone must be RR10, MUA10, SR2.5, UAR10 or WTZ • Parcel size must be 5 Acres or larger • Contains One Single -Family Dwelling N:\Custom\County\CDD\Planning\TanyaSaitzman\RVAsSecondDwelling December 3. 2024 CHAPTER 16.12 ADDRESS NUMBERING 16.12.020 Procedures And Standards For Assigning New Address Numbers 16.12.030 Procedures And Standards For Changing Existing Address Numbers 16.12.040 Posting Of Address Numbers * * * 16.12.020 Procedures And Standards For Assigning New Address Numbers The procedures for assigning new address numbers are as follows: A. When a building permit is issued for a new dwelling or other structure on a lot or parcel that does not have an address, the Community Development Department shall assign an address number based on the street location of the structure's access and its location in the Deschutes County Grid System. B. A new dwelling or structure with its access point on a North/South road will be assigned an address number based on its relationship to the grid system and where the access meets the road. C. A new dwelling or structure with its access point on an East/West road will be assigned an address number based on its relationship to the grid system and where the access meets the road. D. A new dwelling or structure with access on a North/South road will have an even address number assigned to it if it is on the East side of the road, and an odd address number assigned to it if it is on the West side of the road. E. A new dwelling or structure with access on an East/West road will have an even address number assigned to it if it is on the North side of the road, and an odd address number assigned to it if it is on the South side of the road. F. The numbers assigned to new dwellings or structures shall increase sequentially going North on a North/South road, and shall increase sequentially going East on an East/West road. G. New dwellings or structures on cul-de-sacs shall be numbered in a consecutive alternating sequence with even and odd numbers, as illustrated in Appendix "B," attached hereto. H. New dwellings or structures on circles or loops shall be numbered as illustrated in Appendix "C," attached hereto. I. Each new single-family dwelling or recreational vehicle as rental dwelling shall have one address number. J. New duplexes, triplexes and four-plexes shall be given an address number for each living unit. K. New apartment complexes, mobile home parks and other multi -unit complexes shall be given an address number as one dwelling. The owner of each such multi -unit establishment shall assign unit address numbers in a manner that is acceptable to the Community Development Department. L. After the effective date of Ordinance 2011-009, for the areas served by Redmond Fire and Rescue: 1. A new dwelling or structure with access on an East/West road will have an odd number assigned to it on the North side of the road, and an even number assigned to it on the South side of the road, to the extent possible, consistent with existing addresses in the immediate area; and 2. The addresses shall increase going north of Antler Avenue and shall increase going south of Antler Avenue. 3. Numbers shall increase going east of 1st Street, and shall increase going west of 1st Street. HISTORY Adopted by Ord. 89-010 §1 on 12/20/1989 Amended by Ord. 2012-009 §2 on 5/2/2012 Amended by Ord. 2024-xxx §x on x/x/2024 16.12.0330 Procedures And Standards For Changing Existing Address Numbers The provisions of DCC 16.12.020 shall apply. In addition, the following procedures and standards shall apply to the changing of existing address numbers. A. The changing of an existing address number may be initiated by the Community Development Department, or by application by the property owner or any public agency that may be affected by the address number. B. All changes in address numbers shall conform to the County Grid System and the standards for address numbers set forth in DCC 16.12.020. Any application or proposed change not in conformance with these standards shall be denied. C. An existing address number may be changed by the Community Development Department if it is not in conformance with the County Grid System and the standards for address numbers set forth in DCC 16.12.020. Proposed address number changes shall be carried out pursuant to the procedures set forth in DCC 16.12.030(F) through (I). D. An application to change an address number shall be made to the Community Development Department and shall include, at a minimum, the following: 1. Name of applicant; 2. Location of dwelling or structure; 3. Existing address number; 4. Reason for address number change; and 5. Fee, if any, as established by the Board. E. The Community Development Department shall evaluate any proposed change to determine whether it conforms to the standards set forth in DCC 16.12.020. If it does not, the application shall be denied. If the Community Development Department determines that the application is consistent with the standards set forth in DCC 16.12.020, it shall proceed consistent with the procedures set out in DCC 16.12.030(F) through (I). F. Notice of a proposed address number change shall be provided to the property owner and occupant. The notice shall inform the property owner and occupant of the County's intent to change the subject address 30 days from the date of the notice and the reason for the change. The property owner and occupant shall be given 10 days from the date of the notice to comment in writing on the proposal. G. The proposed address change shall become effective 30 days from the date of the notice provided for in DCC 16.12.030(F), unless the County determines from the comments received in response to the notice provided under DCC 16.12.030(F) that the proposed change does not conform to the standards set forth herein. H. Within 10 days of receipt of timely comments, notice shall be sent to commenting owners or occupants informing them of whether the proposed address number change was corrected in response to their comments. In cases where proposed address number changes are corrected in response to comments, the corrected address number shall become effective as of the effective date proposed in the original notice of proposed address change, unless the corrected address is the address already in use by the owner or occupant. I. The Community Development Department shall notify the offices of the County Clerk, County Assessor, Road Department, Postmaster and any affected public safety departments of a changed address number within 30 days of the date the new number becomes effective. In addition, on a monthly basis, the Community Development Department shall publish a list of changed address numbers in a newspaper of general circulation designated for the purpose by the Board. HISTORY Adopted by Ord. 89-010 §1 on 12/20/1989 16.12.040 Posting Of Address Numbers A. General Requirements. 1. All property located outside the incorporated cities of Bend, Redmond and Sisters on which a structure is located shall display an address number. 2. Such address numbers shall be permanently affixed in a location on the property that is clearly visible from the road used as the basis for numbering. The numbers shall not be less than three inches in height, shall be painted upon or affixed to the dwelling or structure in a contrasting and visible color, and shall comply with zoning or other ordinance standards for signs. 3. In cases where the dwelling or structure is not visible from the access road and where the mailbox is not located at the end of the access driveway, the applicable fire district or emergency services agency, if any, shall be contacted to determine another location for address display so that emergency vehicles can quickly locate the house or building. 4. All construction sites or structures under construction shall display a street address number. The numbers as displayed shall conform to the requirements in DCC 16.12.040(B) and (C), except that the numbers may be affixed to a sign visible from the road used as the basis for numbering. 5. Every owner or commercial lessee of any structure shall be responsible for having the address number displayed thereon in conformance with the requirements of DCC 16.12.040(A). B. Assigned or Changed Address Numbers. Address numbers assigned or changed by the County under DCC 16.12 shall comply with the requirements of DCC 16.12.040 in addition to the requirements of DCC 16.12.040(B)(1). 1. Address numbers assigned or changed by the County must be displayed within 30 days from the date on which construction begins or on which the address becomes effective, as provided in DCC 16.12.030(G), except that address numbers assigned to sites with new construction shall be displayed from the start of construction on site. 2. Address numbers assigned by the County to structures erected after the effective date of DCC Title 16 must be permanently displayed before occupancy or use. At the time of final inspection of a new structure, the building official or his designee shall verify that assigned address numbers have been affixed as required above. 3. Every owner or commercial lessee shall be responsible for ensuring that the address number as assigned or changed by the County is displayed in accordance with the requirements of DCC 16.12.040(B). C. Failure to display an address number in conformance with the requirements set forth in DCC 16.12.040, or the display of an address number other than one assigned or changed in accordance with the provisions of DCC 16.12, shall be a violation. HISTORY Adopted by Ord. 89-010 §1 on 12/20/1989 CHAPTER 18.04 TITLE, PURPOSE AND DEFINITIONS 18.04.030 Definitions 18.04.030 Definitions *** "Recreational vehicle" means a vehicle with or without motive power that is designed for human occupancy and as further defined, by rule, by the Director of Transportation, at OAR 735-022-0140. fecr ational trailer or camper by theOFegen Motor Vehicles Division or similar units licensed by another state. This mobile unit is designed to bc: A. self propelled or permanently towable by a Tight duty truck; B. built on a single chassis; and C. 400 square feet or Tess when measured at the largest horizontal projection HISTORY Adopted by 0 Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by Amended by rd. PL-15 on 11/1/1979 Ord. 82-013 §1 on 5/25/1982 Ord. 83-037 §2 on 6/1/1983 Ord. 83-033 §1 on 6/15/1983 Ord. 84-023 §1 on 8/1/1984 Ord. 85-002 §2 on 2/13/1985 Ord. 86-032 §1 on 4/2/1986 Ord. 86-018 §1 on 6/30/1986 Ord. 86-054 §1 on 6/30/1986 Ord. 86-056 §2 on 6/30/1986 Ord. 87-015 §1 on 6/10/1987 Ord. 88-009 §1 on 3/30/1988 Ord. 88-030 §3 on 8/17/1988 Ord. 88-030 §4 on 8/17/1988 Ord. 89-004 §1 on 3/24/1989 Ord. 89-009 §2 on 11/29/1989 Ord. 90-014 §2 on 7/12/1990 Ord. 91-002 §11 on 2/6/1991 Ord. 91-005 §1 on 3/4/1991 Ord. 92-025 §1 on 4/15/1991 Ord. 91-020 §1 on 5/29/1991 Ord. 91-038 §§3 and 4 on 9/30/1991 Ord. 92-004 §§1 and 2 on 2/7/1992 Ord. 92-034 §1 on 4/8/1992 Ord. 92-065 §§1 and 2 on 11/25/1992 Ord. 92-066 §1 on 11/25/1992 Ord. 93-002 §§1, 2 and 3 on 2/3/1993 Amended by Ord. 93-005 §§1 and 2 on 4/21/1993 Amended by Ord. 93-038 §1 on 7/28/1993 Amended by Ord. 93-043 §§1, 1A and 18 on 8/25/1993 Amended by Ord. 94-001 §§1, 2, and 3 on 3/16/1994 Amended by Ord. 94-008 §§1, 2, 3, 4, 5, 6, 7 and 8 on 6/8/1994 Amended by Ord. 94-041 §§2 and 3 on 9/14/1994 Amended by Ord. 94-038 §3 on 10/5/1994 Amended by Ord. 94-053 §1 on 12/7/1994 Amended by Ord. 95-007 §1 on 3/1/1995 Amended by Ord. 95-001 §1 on 3/29/1995 Amended by Ord. 95-075 §1 on 11/29/1995 Amended by Ord. 95-077 §2 on 12/20/1995 Amended by Ord. 96-003 §2 on 3/27/1996 Amended by Ord. 96-082 §1 on 11/13/1996 Amended by Ord. 97-017 §1 on 3/12/1997 Amended by Ord. 97-003 §1 on 6/4/1997 Amended by Ord. 97-078 §5 on 12/31/1997 Amended by Ord. 2001-037 §1 on 9/26/2001 Amended by Ord. 2001-044 §2 on 10/10/2001 Amended by Ord. 2001-033 §2 on 10/10/2001 Amended by Ord. 2001-048 §1 on 12/10/2001 Amended by Ord. 2003-028 §1 on 9/24/2003 Amended by Ord. 2004-001 §1 on 7/14/2004 Amended by Ord. 2004-024 §1 on 12/20/2004 Amended by Ord. 2005-041 §1 on 8/24/2005 Amended by Ord. 2006-008 §1 on 8/29/2006 Amended by Ord. 2007-019 §1 on 9/28/2007 Amended by Ord. 2007-020 §1 on 2/6/2008 Amended by Ord. 2007-005 §1 on 2/28/2008 Amended by Ord. 2008-015 §1 on 6/30/2008 Amended by Ord. 2008-007 §1 on 8/18/2008 Amended by Ord. 2010-018 §3 on 6/28/2010 Amended by Ord. 2010-022 §1 on 7/19/2010 Amended by Ord. 2011-009 §1 on 10/17/2011 Amended by Ord. 2012-004 §1 on 4/16/2012 Amended by Ord. 2012-007 §1 on 5/2/2012 Amended by Ord. 2013-008 §1 on 7/5/2013 Amended by Ord. 2014-009 §1 on 8/6/2014 Amended by Ord. 2015-004 §1 on 4/22/2015 Amended by Ord. 2016-015 §1 on 7/1/2016 Amended by Ord. 2016-026 §1 on 11/9/2016 Amended by Ord. 2016-006 §1 on 2/27/2017 Amended by Ord. 2017-015 §1 on 11/1/2017 Repealed by Ord. 2018-005 §8 on 10/10/2018 Amended by Ord. Amended by Ord. Amended by Ord. Amended by Ord. Amended by Ord. Amended by Ord. Amended by Ord. Amended by Ord. Amended by Ord. 2018-006 §4 on 11/20/2018 2019-010 §1 on 5/8/2019 2019-016 §1 on 2/24/2020 2020-001 §1 on 4/21/2020 2020-010 §1 on 7/3/2020 2020-007 §7 on 10/27/2020 2021-013 §3 on 4/5/2022 2023-001 §2 on X/XX/2023 2024-xxx §x on X/XX/2024 CHAPTER 18.116 SUPPLEMENTARY PROVISIONS 18.116.095 Recreational Vehicle As A Residence On An Individual Lot *** 18.116.095 Recreational Vehicle As A Residence On An Individual Lot A. A single recreational vehicle, as defined in DCC Title 18, may be located on a lot or parcel in a manufactured dwelling park, mobile home park or recreational vehicle park, consistent with ORS 197.493(1), provided that: 1. The recreational vehicle is occupied as a residential dwelling; and 2. The recreational vehicle is lawfully connected to water and electrical supply systems and a sewage disposal system. B. A single recreational vehicle, as defined in DCC Title 18, may be located on a lot or parcel not containing a dwelling unit and not within in a manufactured dwelling park, mobile home park or recreational vehicle park and used as a temporary dwelling unit: 1. For a period totaling not more than 30 days in any consecutive 60-day period without obtaining a land use permit from the Deschutes County Planning Division; or 2. For a total period not to exceed six months in a calendar year by obtaining a temporary use permit under the terms of DCC 18.116.095 from the Deschutes County Planning Division. A temporary use permit may be renewed annually for use of a recreational vehicle under the terms of DCC 18.116.095 on the same lot or parcel. C. A single recreational vehicle, as defined in DCC Title 18, may be located on a lot or parcel containing a manufactured dwelling or single-family dwelling, where such dwelling is uninhabitable due to damages from natural disasters, including wildfires, earthquakes, flooding or storms, until no later than the date: 1. The dwelling has been repaired or replaced and an occupancy permit has been issued; 2. The local government makes a determination that the owner of the dwelling is unreasonably delaying in completing repairs or replacing the dwelling; or 3. Twenty-four months after the date the dwelling first became uninhabitable. D. In the RR-10 and MUA-10 Zones, a single recreational vehicle, as defined in DCC Title 18, may be established as a rental dwelling provided the following requirements are met: 1. Prior to locating any recreational vehicle as a rental dwelling on a lot or parcel, the property owner must obtain County siting approval for the area of the lot or parcel upon which the recreational vehicle will be located and demonstrate compliance with the following standards: a. The subject lot or parcel contains a single-family dwelling or manufactured dwelling that is occupied as the primary residence of the property owner; i. As used in this section, "siting approval" includes County approval and/or property owner application for review of the proposed area for a recreational vehicle as a rental dwelling; ii. As used in this section, "primary residence" means a dwelling occupied by the property owner on a long-term or permanent basis. b. The property is not within an area designated as an urban reserve in the Deschutes County Comprehensive Plan; c. The lot area is at least one acre in size; d. There are no other dwelling units, guest houses, or occupied recreational vehicles on the property and no portion of the manufactured dwelling or single- family dwelling is rented for residential tenancy. This prohibition does not apply to RVs under 18.116.095(C). e. The recreational vehicle shall maintain a setback of at least 10 feet from other structures; f. The property owner will provide essential services to the recreational vehicle E. space including: i. Sewage disposal, frost protected water supply, electrical supply and, if required by applicable law, any drainage system, all installed with permits and to applicable codes; ii. Any other service or habitability obligation imposed by the rental agreement or ORS 90.730 (Landlord duty to maintain rented space, vacant spaces and common areas in habitable condition), the lack or violation of which creates a serious threat to the tenant's health, safety or property or makes the rented space unfit for occupancy; and A letter confirming that the supplier of water is "Willing and Able to Serve" the recreational vehicle shall be provided if the recreational vehicle is to be served by any water source other than an onsite domestic well. The property owner shall provide a parking pad for the recreational vehicle with a surface material of compacted gravel with a minimum thickness of 4", concrete with a minimum thickness of 3.5", or asphalt with a minimum thickness of 3"; h. If the recreational vehicle will be located within a structure, the structure shall be entirely open on two or more sides; i. For properties located in the Wildlife Area Combining Zone, a recreational vehicle approved under this section is subject to DCC 18.88.060(B); and j. For properties located in the Surface Mining Impact Area Combining Zone, a recreational vehicle approved under this section is subject to DCC 18.56. 2. Prior to siting any recreational vehicle as a rental dwelling, the property owner must obtain County approval for each recreational vehicle used as a rental dwelling and demonstrate compliance with the following standards: a. The recreational vehicle rental dwelling is subject to a written residential rental agreement as defined in ORS 90.100(39); b. The recreational vehicle shall be owned or leased by the tenant; c. The recreational vehicle shall include an operable toilet and sink; d. The recreational vehicle has not been rendered structurally immobile; and e. The recreational vehicle shall be titled with a Department of Transportation. E. Prior to issuance of a Building Division permit, the property owner shall sign and record with the County Clerk a restrictive covenant stating a recreational vehicle unit allowed under this section cannot be used for vacation occupancy, as defined in DCC 18.116.095(E)(1) and consistent with ORS 90.100, or other short-term uses. 1. "Vacation occupancy" means occupancy in a dwelling unit, not including transient occupancy in a hotel or motel, that has all of the following characteristics: a. The occupant rents the unit for vacation purposes only, not as a principal residence; and b. The occupant has a principal residence other than at the unit; and c. The period of authorized occupancy does not exceed 45 days. F.AII necessary permits shall be obtained from the Deschutes County Building Safety Division before connecting a recreational vehicle to sewer, water and/or electric utility services. &G. A permit shall be obtained from the Deschutes County Onsite Wastewater Environmental. -IcaIth Division before disposing any wastewater or sewage on -site. €-H. A recreational vehicle Used as a residential dwelling unit or temporary dwelling unit shall meet the same setbacks required of a manufactured dwelling or single-family dwelling on the subject lot. Frl_A recreational vehicle shall be fully licensed and ready for highway use, on its wheels or jacking system, shall be attached to the site only by quick disconnect type utilities and security devices, and shall have no permanently attached additions. I4 J. As identified in this section, a single recreational vehicle located within a special flood hazard area is subject to the standards and criteria established by DCC 18.96. HISTORY Amended by Ord. 91-038 §3 on 9/30/1991 Amended by Ord. 95-075 §1 on 11/29/1995 Amended by Ord. 98-062 §1 on 12/9/1998 Amended by Ord. 2007-019 §4 on 9/28/2007 Amended by Ord. 2023-001 §16 on 5/30/2023 Amended by Ord. 2024-OXX §XX on X/XX/2024 CHAPTER 18.120 EXCEPTIONS 18.120.020 Nonconforming Lot Sizes 18.120.020 Nonconforming Lot Sizes A. Any parcel of land or portion thereof which is to be dedicated to a public or other entity for a road, canal, railroad, utility or other public use shall be exempt from the minimum lot size requirements set forth by DCC Title 18. B. Whereas land sections in the County are affected by survey adjustments, minimum requirements relative to lot sizes, where applicable, shall be considered as standard metes and bounds land section division, (i.e., 160 acres, 80 acres, 40 acres, 20 acres, etc.); lot sizes, therefore, may be reasonably smaller than set forth by DCC Title 18 if a total section acreage reduction is due to a survey adjustment or other man made barriers over which the applicant has had no control. C. Any lot or parcel that is smaller than the minimum area required in any zone may be occupied by an allowed use in that zone provided that: 1. The lot or parcel is a lot of record, as defined in DCC 18.04.030, Lot of record. 2. The use conforms to all other requirements of that zone. 3. If there is an area deficiency, residential use shall be limited to a single dwelling unit. a. For residential uses with minimum acreage standards specified elsewhere in Title 18, those standards shall prevail. 4. All necessary permits are obtained. D. Lots or parcels within the Rural Residential Zone (RR-10) that are separated by an arterial right of way created after June 30, 1993, shall be exempt from the minimum lot dimension of 10 acres in size. Such parcels may be partitioned only as separated by the right of way and shall not be smaller than one acre. HISTORY Adopted by Ord. PL-15 §6.020 on 11/1/1979 Amended by Ord. 87-015 §§1 and 2 on 6/10/1987 Amended by Ord. 93-034 §2 on 6/30/1993 Amended by Ord. 2017-015 §2 on 11/1/2017 Amended by Ord. 2024-xxx §x on x/x/2024 CHAPTER 19.04 TITLE, COMPLIANCE, APPLICABILITY AND DEFINITIONS 19.04.040 Definitions 19.04.040 Definitions "Recreational vehicle" means a vehicle with or without motive power that is designed for human occupancy and as further defined, by rule, by the Director of Transportation, at OAR 735-022-0140. HISTORY Adopted by Ord. 80-217 §1 Exhibit A on 12/18/1980 Amended by Ord. 82-011 on 8/9/1982 Amended by Ord. 83-041 §2 on 6/1/1983 Amended by Ord. 86-032 §1 on 4/2/1986 Amended by Ord. 86-033 §1 on 4/2/1986 Amended by Ord. 86-017 §1 Exhibit a on 6/30/1986 Amended by Ord. 86-055 §1 on 6/30/1986 Amended by Ord. 86-058 §1 on 6/30/1986 Amended by Ord. 88-042 §3 on 12/19/1988 Amended by Ord. 90-038 §1 on 10/3/1990 Repealed & Reenacted by Ord. 90-007 §1 on 12/7/1990 Amended by Ord. 91-001 §1 on 1/28/1991 Amended by Ord. 91-029 §§1, 8, 9 and 10 on 8/7/1991 Amended by Ord. 92-043 §1 on 5/20/1992 Amended by Ord. 93-018 §1 on 5/19/1993 Amended by Ord. 94-005 §§1 & 2 on 6/15/1994 Amended by Ord. 95-045 §15 on 6/28/1995 Amended by Ord. 96-071 §1D on 12/30/1996 Amended by Ord. 97-017 §1 on 3/12/1997 Amended by Ord. 97-038 §1 on 8/27/1997 Amended by Ord. 99-001 §§2-4 on 1/13/1999 Repealed & Reenacted by Ord. 2009-002 §1,2 on 2/11/2009 Amended by Ord. 2013-013 §1 on 7/25/2013 Amended by Ord. 2014-016 §1 on 12/29/2014 Amended by Ord. 2016-016 §1 on 6/1/2016 Amended by Ord. 2017-009 §7 on 7/21/2017 Amended by Ord. 2020-001 §17 on 4/21/2020 Amended by Ord. 2020-010 §8 on 7/3/2020 Amended by Ord. 2021-009 §2 on 6/18/2021 Amended by Ord. 2024-xxx §x on x/x/2024 CHAPTER 19.76 SITE PLAN REVIEW 19.76.020 Site Plan Requirements 19.76.020 Site Plan Requirements In all zones, except for a single-family dwelling, accessory dwelling unit, duplex or triplex unit on one lot, all new uses, buildings, recreational vehicles as rental dwellings, outdoor storage or sales areas and parking lots or alterations thereof shall be subject to the provisions of DCC 19.76.020. Site plan approval shall not be required where a proposed alteration of an existing building does not exceed 25 percent of the size of the original structure unless the Planning Director finds the original structure or proposed alteration does not meet the requirements of DCC Title 19 or other ordinances of the County. HISTORY Adopted by Ord. PL-11 on 7/11/1979 Repealed & Reenacted by Ord. 90-038 §1 on 10/3/1990 Amended by Ord. 2024-0XX §XX on X/XX/2024 CHAPTER 19.92 INTERPRETATIONS AND EXCEPTIONS 19.92.170 Recreational Vehicles as Rental Dwellings In UAR-10, SR-2'/:, And WTZ Zones 19.92.170 Recreational Vehicles as Rental Dwellings In UAR-10, SR-2 %z, And WTZ Zones A. In the UAR-10, SR 2 %, and WTZ Zones, a single recreational vehicle, as defined in DCC 19.04, may be established as a rental dwelling provided the following requirements are met: 1. Prior to locating any recreational vehicle as a rental dwelling on a lot or parcel, the property owner must obtain County siting approval for the area of the lot or parcel upon which the recreational vehicle will be located and demonstrate compliance with the following standards: a. The subject lot or parcel contains a single-family dwelling or manufactured dwelling that is occupied as the primary residence of the property owner; i. As used in this section, "siting approval" includes County approval and/or property owner application for review of the proposed area for a recreational vehicle as a rental dwelling; ii. As used in this section, "primary residence" means a dwelling occupied by the property owner on a long-term or permanent basis. b. The property is not within an area designated as an urban reserve in the Deschutes County Comprehensive Plan; c. The lot area is at least one acre in size; d. There are no other dwelling units, guest houses, or occupied recreational vehicles on the property and no portion of the manufactured dwelling or single- family dwelling is rented for residential tenancy; e. The recreational vehicle shall maintain a setback of at least 10 feet from other structures; f. The property owner will provide essential services to the recreational vehicle space including: i. Sewage disposal, frost protected water supply, electrical supply and, if required by applicable law, any drainage system, all installed with permits and to applicable codes; and ii. Any other service or habitability obligation imposed by the rental agreement or ORS 90.730 (landlord duty to maintain rented space, vacant spaces and common areas in habitable condition), the lack or g• violation of which creates a serious threat to the tenant's health, safety or property or makes the rented space unfit for occupancy. iii. A letter confirming that the supplier of water is "Willing and Able to Serve" the recreational vehicle shall be provided if the recreational vehicle is to be served by any water source other than an onsite domestic well. The property owner shall provide a parking pad for the recreational vehicle with a surface material of compacted gravel with a minimum thickness of 4", concrete with a minimum thickness of 3.5", or asphalt with a minimum thickness of 3"; and h. If the recreational vehicle will be located within a structure, the structure shall be entirely open on two or more sides. 2. Prior to siting any recreational vehicle as a rental dwelling, the property owner must obtain County approval for each recreational vehicle used as a rental dwelling and demonstrate compliance with the following standards: a. The recreational vehicle rental dwelling is subject to a written residential rental agreement as defined in ORS 90.100(39); b. The recreational vehicle shall be owned or leased by the tenant; c. The recreational vehicle shall include an operable toilet and sink; d. The recreational vehicle has not been rendered structurally immobile; and e. The recreational vehicle shall be titled with a Department of Transportation. 3 Prior to issuance of a Building Division permit, the property owner shall sign and record with the County Clerk a restrictive covenant stating a recreational vehicle unit allowed under this section cannot be used for vacation occupancy, as defined in DCC 19.92.170(A)(3)(a) and consistent with ORS 90.100, or other short-term uses. a. "Vacation occupancy" means occupancy in a dwelling unit, not including transient occupancy in a hotel or motel, that has all of the following characteristics: i. The occupant rents the unit for vacation purposes only, not as a principal residence; and ii. The occupant has a principal residence other than at the unit; and iii. The period of authorized occupancy does not exceed 45 days. 4. All necessary permits shall be obtained from the Deschutes County Building Safety Division before connecting a recreational vehicle to sewer, water and/or electric utility services. 5. A permit shall be obtained from the Deschutes County Onsite Wastewater Division before disposing any wastewater or sewage on -site. 6. A recreational vehicle shall meet the same setbacks required of a manufactured dwelling or single-family dwelling on the subject lot. 7. A recreational vehicle shall be fully licensed and ready for highway use, on its wheels or jacking system, shall be attached to the site only by quick disconnect type utilities and security devices, and shall have no permanently attached additions. 8. As identified in this section, a recreational vehicle located within a special flood hazard area is subject to the standards and criteria established by DCC 19.72. HISTORY Adopted by Ord. 2024-OOx §x on [date] FINDINGS I. PROPOSAL COMMUNITY DEVELOPMENT This is a legislative text amendment to Deschutes County Code (DCC), Title 18, County Zoning, and Title 19, Bend Urban Growth Boundary Zoning Ordinance. The primary purpose of the amendments is to allow RVs as rental dwellings subject to certain criteria per the adoption of SB 1013. The proposal creates two new subsections (effectively the same but pertaining to different zones in Titles 18 and 19) that govern the criteria for RVs as rental dwellings. II. BACKGROUND A. Senate Bill 1013 The Oregon Legislature adopted SB 1013 into law on July 23, 2023; the law becomes effective January 1, 2024. SB 1013 authorizes a county to allow an owner of a lot or parcel in a rural area to site on the property one recreational vehicle that is used for residential purposes and is subject to a residential rental agreement and additional criteria outlined below. SB 1013 does not obligate a county to allow RVs as rental dwellings. SB 1013 shares some criteria with recent rural ADU legislation in SB 391, such as the requirement to provide sewage disposal, and differs in other ways —for instance, no fire hardening requirements are written into SB 1013. Rural residential exception areas and their corresponding zones exist throughout Oregon. By definition, rural residential zones exist outside of urban growth boundaries (UGBs) but are excluded from the state's resource land (farm and forest zone) protections. With certain exceptions, those protections allow residential uses only in conjunction with a farm or forest use. However, in rural residential zones, a dwelling can be a primary use of the land. State law allows counties to permit an additional dwelling on a property containing a house built prior to 1945 and SB 391 more generally allows accessory dwelling units in rural residential areas. However, unlike in urban zones, rural residential zones do not have any other by -right accessory dwelling options, making inter - generational and alternative housing options difficult to achieve. SB 1013 only authorizes RVs as rental dwellings in "rural areas." For the purposes of SB 1013, a rural area has two definitions: either an area zoned for rural residential use as defined in ORS 215.501, or land that is within the urban growth boundary of a metropolitan service district, but not within the jurisdiction of any city, and zoned for residential use. Deschutes County's jurisdiction only includes lands outside of UGBs, so only the first component of the definition applies. Areas zoned for rural residential use are defined by ORS 215.501 to mean "land that is not located inside a UGB as defined in ORS 195.060 (Definitions) and that is subject to an acknowledged exception to a statewide land use planning goal relating to farmland or forestland and planned and zoned by the county to allow residential use as a primary use." The applicable zoning designations in Deschutes 117 NW Lafayette Avenue, Bend, Oregon 97703 I P.O. Box 6005, Bend, OR 97708-6005 t (541) 388-6575 OP cdd@deschutes.org ;; www.deschutes.org/cd County for these lands are Multiple Use Agricultural (MUA-10), Rural Residential (RR-10), Suburban Low Density Residential (SR 2.5), Urban Area Reserve (UAR-10), and Westside Transect Zone (WTZ). B. Deschutes County Residential RV Amendments In addition to only applying to lands recognized as rural residential exception areas, SB 1013 also contains minimum criteria that must be met for a lot or parcel to qualify for an RV residential dwelling. As noted above, SB 1013 shares some similarities with SB 391, which allows for rural accessory dwelling units. In certain cases, the proposed amendments echo components of the zoning code developed in Deschutes County for rural ADUs. Lastly, the proposed amendments also contain additional criteria not included in SB 1013, for reasons of safety as well as compatibility. Table 1 provides a summary of each provision of the amendments that are required by SB 1013. Table 1 - SB 1013 Requirements Topic SB 1013 Requirements Comment Single Family Dwelling SB 1013 Section 2(2)(b) requires one single- family dwelling that is occupied as the primary residence to be located on the lot or parcel. DCC 18.116.095(D)(1)(a) and DCC 19.92.170(A)(1)(a) are consistent with SB 1013. Urban Reserve Area SB 1013 Section 2(2)(a) requires that the lot or parcel is not located within an area designated as an urban reserve as defined in ORS 195,137. DCC 18.116,095(D)(1)(b) and DCC 19.92.170(A)(1)(b) are consistent with SB 1013. Vacation Occupancy SB 1013 Section 2(2)(d) prevents an RV allowed in this law from being used for vacation occupancy as defined in ORS 90.100 or other short-term uses. DCC 18.116.095(E) and DCC 19.92.170(A)(3) are consistent with SB 1013. Both require a restrictive covenant be recorded to ensure compliance. Other Dwelling Units SB 1013 Section 2(2)(c) requires that there are no other dwelling units on the property and no portion of the single-family dwelling is rented as a residential tenancy. DCC 18.116.095(D)(1)(d) and DCC 19.92.170(A)(1)(d) are consistent with SB 1013. RV Ownership SB 1013 Section 2(2)(e) requires the RV to be owned or leased by the tenant. DCC 18.116.095(D)(2)(b) and DCC 19.92.170(A)(2)(b) are consistent with SB 1013. The RV may either be owned by the tenant or leased by the tenant from the property owner. Essential Services SB 1013 Section 2(2)(f) requires that the property owner provides essential services to the RV space, as defined in ORS 90.100(13)(b). ORS 90.100(13)(b) defines "essential services" as: "For a tenancy consisting of rental space for a manufactured dwelling, floating home or recreational vehicle owned by the tenant or DCC 18.116.095(D)(1)(f) and DCC 19.92.170(A)(1)(f) are consistent with SB 1013. In addition, these sections require the water supply to be frost protected and for a "Will Serve" letter to be provided r e if the recreational vehicle is to be 247-22-000700-TA Page 2 of 39 Topic SB 1013 Requirements Comment that is otherwise subject to ORS 90.505 served by any water source other than (Definitions for ORS 90.505 to an onsite domestic well. 90.850) to 90.850 (Owner affidavit certifying compliance with requirements for sale of facility): (A) Sewage disposal, water supply, electrical supply and, if required by applicable law, any drainage system; and (B) Any other service or habitability obligation imposed by the rental agreement or ORS 90.730 (Landlord duty to maintain rented space, vacant spaces and common areas in habitable condition), the lack or violation of which creates a serious threat to the tenant's health, safety or property or makes the rented space unfit for occupancy." 247-22-000700-TA Page 3 of 39 Topic SB 1013 Requirements Comment DCC 18.116.095(D) and DCC 19.92.170(A) contain the following appearance, repair, inspection, or siting standards developed at the local level: DCC 18.116.095(D)(1)(c) and DCC 19.92.170(A)(1)(c) require the lot area to be at least one acre in size. DCC 18.116.095(D)(2)(c) and DCC 19.92.170(A)(2)(c) require that the recreational vehicle include an operable toilet and sink. DCC 18.116.095(D)(1)(h) and DCC 19.92.170(A)(1)(h) require that if the recreational vehicle is located within a SB 1013 Section 2(3)(d) allows counties to structure, the structure must be Reasonable appearance, repair, inspection, or require that the RV complies with any reasonable appearance, repair, inspection, or entirely open on two or more sides. siting standards siting standards adopted by the county. DCC 18.116.095(D)(1)(e) and DCC 19.92.170(A)(1)(e) require that the recreational vehicle maintains a setback of at least 10 feet from the primary residence. DCC 10.1 16.095(D)(1)(g) .and DCC 19.92.170(A)(1)(g) require that the property owner provide a parking pad for the recreational vehicle. DCC 18.116.095(D)(1)(e) requires that for properties located within the Wildlife Area Combining Zone, recreational vehicles are considered a structure and therefore must comply with the siting standards in 18.88.060(B). Using the baseline eligibility criteria of SB 1013 plus the lot size criteria suggested by staff, approximately 12,410 properties meet the zoning requirement, are at least one acre in size, and already have a single-family dwelling on the property. An additional 2,909 properties are currently vacant but meet the other baseline criteria. III. REVIEW CRITERIA Deschutes County Tacks specific criteria in DCC Titles 18, 19, 22, or 23 for reviewing a legislative text amendment. Nonetheless, since Deschutes County is initiating one, the County bears the 247-22-000700-TA Page 4 of 39 responsibility for justifying that the amendments are consistent with Statewide Planning Goals and its existing Comprehensive Plan. IV. FINDINGS CHAPTER 22.12, LEGISLATIVE PROCEDURES Section 22.12.010. Hearing Required FINDING: This criterion will be met because a public hearing was held before the Deschutes County Planning Commission and Board of County Commissioners. Section 22.12.020, Notice Notice A. Published Notice 1. Notice of a legislative change shall be published in a newspaper of general circulation in the county at least 10 days prior to each public hearing. 2. The notice shall state the time and place of the hearing and contain a statement describing the general subject matter of the ordinance under consideration. FINDING: This criterion will be met as notice was published in the Bend Bulletin newspaper for the Planning Commission public hearing, and the Board of County Commissioners' public hearing. B. Posted Notice. Notice shall be posted at the discretion of the Planning Director and where necessary to comply with ORS 203.045. FINDING: Posted notice was determined by the Planning Director not to be necessary. C. Individual notice. Individual notice to property owners, as defined in DCC 22.08.010(A), shall be provided at the discretion of the Planning Director, except as required by ORS 215.503. FINDING: Given the proposed legislative amendments do not apply to any specific property, no individual notices were sent. D. Media notice. Copies of the notice of hearing shall be transmitted to other newspapers published in Deschutes County. FINDING: Notice was provided to the County public information official for wider media distribution. This criterion is met. 247-22-000700-TA Page 5 of 39 Section 22.12.030 Initiation of Legislative Changes. A legislative change may be initiated by application of individuals upon payment of required fees as well as by the Board of County Commissioners. FINDING: The application was initiated by the Deschutes County Planning Division at the direction of the Board of County Commissioners and has received a fee waiver. This criterion is met. Section 22.12.040. Hearings Body A. The following shall serve as hearings or review body for legislative changes in this order: 1. The Planning Commission. 2. The Board of County Commissioners. 8. Any legislative change initiated by the Board of County Commissioners shall be reviewed by the Planning Commission prior to action being taken by the Board of Commissioners. FINDING: The Deschutes County Planning Commission held the initial public hearing on November 9. The Board then held a public hearing on [DATE TBD]. These criteria are met. Section 22.12.050 Final Decision All legislative changes shall be adopted by ordinance FINDING: The proposed legislative changes will be implemented by Ordinance No. [number TBD] upon approval and adoption by the Board of County Commissioners. This criterion will be met. B. Statewide Planning Goals and Guidelines Goal 1: Citizen Involvement: The amendments do not propose to change the structure of the County's citizen involvement program. Notice of the proposed amendments was provided to the Bulletin for the Board public hearing. Goal 2: Land Use Planning: This goal is met because ORS 197.610 allows local governments to initiate post acknowledgments plan amendments (PAPA). An Oregon Land Conservation and Development Department 35-day notice was initiated on October 4, 2023. The Planning Commission held a public hearing on November 9, 2023 and the Board of County Commissioners held a public hearing on [DATE TBD]. The Findings document provides the adequate factual basis for the amendments. Goal 3: Agricultural Lands: No changes related to agricultural lands are proposed as part of the text amendments. This goal does not apply. 247-22-000700-TA Page 6 of 39 Goal 4: Forest Lands: No changes related to forest lands are proposed as part of the text amendments. This goal does not apply. Goal 5: Open Spaces, Scenic and Historic Areas, and Natural Resources: By adopting SB 1013 in 2023, the Oregon Legislature added a new use, recreational vehicle as residential tenancy (or rental dwelling), to rural residential exception areas. Local governments can choose to allow this use by amending their zoning codes and complying with SB 1013's development standards. Goal 5 does not apply. However, to the extent it is determined that Goal 5 does apply, local governments apply Goal 5 to a PAPA when the amendment allows a new use and the new use could be a conflicting use with a particular Goal 5 resource site on an acknowledged resource list. Certain areas in rural Deschutes County, zoned MUA-10 and RR-10, contain Goal 5 resources because they are overlaid with a Wildlife Area Combining Zone. These two zones are being amended to allow RVs as rental dwellings and are therefore subject to an ESEE Analysis. No other changes to the code warrant specific ESEE Analysis as they are not adding new uses that conflict with Goal 5 resources. The ESEE analysis is included in AppendixA which is attached to this document. Goal 6: Air, Water and Land Resources Quality: The proposed text amendments do not propose changes to the County's Comprehensive Plan policies or implementing regulations for compliance with Goal 6, and therefore are in compliance. However, it is worth noting that the amendments require a minimum lot size of 1 acre in an effort to protect sensitive groundwater resources that can be further stressed by the wastewater disposal of denser development patterns. To further protect these resources, SB 1013 requires that the property owner provide sewage disposal, and applicants must receive a permit from Deschutes County Onsite Wastewater Division before disposing any wastewater or sewage on -site. Goal 7: Areas Subject to Natural Disasters and Hazards: The proposed text amendments do not propose to change the County's Comprehensive Plan or implementing regulations regarding natural disasters and hazards; therefore, they are in compliance. Goal 8: Recreational Needs: Recreational vehicles as rental dwellings are not a recreational use or need, but rather are intended to provide housing. This goal does not apply. Goal 9: Economic Development: Recreational vehicles as rental dwellings are not primarily economic in nature. This goal does not apply. Goal 10: Housing: This goal is not applicable because unlike municipalities, unincorporated areas are not obligated to fulfill certain housing requirements. Goal 11: Public Facilities and Services: Recreational vehicles as rental dwellings in the rural county typically rely on domestic wells and onsite wastewater treatment systems. A Goal 11 exception would be required for a centralized sewer system and would need to be applied on a property specific, needs related basis. This goal does not apply. 247-22-000700-TA Page 7 of 39 Goal 12: Transportation: By adopting SB 1013 in 2023, the Oregon Legislature added a new use, recreational vehicles as rental dwellings, to rural residential exception areas. Local governments can choose to allow this use by amending their zoning codes and complying with SB 1013's development standards. Staff does not anticipate that the addition of recreational vehicles as rental dwellings on approximately 12,410 currently eligible lots will create a significant or adverse effect to the County transportation system and thus complies with the TPR. Goal 13: Energy Conservation: The proposed text amendments do not propose to change the County's implementing regulations regarding energy conservation. This goal does not apply. Goal 14: Urbanization: The purpose of Goal 14 is to direct urban uses to areas inside UGBs. As the proposed amendments do not seek to allow urban uses on rural land, nor do they seek to expand an existing urban growth boundary, this goal does not apply. Goals 15 through 19: Deschutes County does not contain any of the relevant land types included in Goals 15-19. Therefore, these goals do not apply. C. Deschutes County Comprehensive Plan Chapter 3, Rural Growth Section 3.3, Rural Housing Goal 1 Maintain the rural character and safety of housing in unincorporated Deschutes County. Policy 3.3.5 Maintain the rural character of the County while ensuring a diversity of housing opportunities, including initiating discussions to amend State Statute and/or Oregon Administrative Rules to permit accessory dwelling units in Exclusive Farm Use, Forest and Rural Residential zones. FINDING: Implementing SB 1013, which allows recreational vehicles as rental dwellings to be sited in rural residential exception areas, is consistent with Policy 3.3.5, providing a needed housing option in the rural county. V. CONCLUSION: Based on the information provided herein, the staff recommends the Board of County Commissioners approve the proposed text amendments to allow an owner of a lot or parcel within a rural residential exception area to site a recreational vehicle as rental dwelling subject to certain restrictions and limitations. 247-22-000700-TA Page 8 of 39 ecr-a i•nI is -s .s "ent, -Ili T-xt n ent Appendix A: ESEE Analysis Document to File No. 247-23-000700-TA Deschutes County Community Development October 4, 2023 247-22-000700-TA Page 9 of 39 Table of Contents Chapter 1: Overview of Goal 5 and ESEE Analyses 11 Chapter 2: Deschutes County Goal 5 Inventory and Methodology 14 Chapter 3: Conflicting Use Analysis 16 Chapter 4: Impact Areas 19 Chapter 5: ESEE Analysis 20 Chapter 6: ESEE Decision 27 Chapter 7: Program to Achieve Goal 5 28 References Attachment 1 - Deschutes County Goal 5 Inventory Summary Table Attachment 2 - Inventory Site Maps 247-22-000700-TA Page 10 of 39 Chapter 1: Overview of Goal 5 and ESEE Analyses Introduction This appendix report was prepared to supplement the findings document associated with File No. 247-22-000700-TA. Deschutes County is amending Deschutes County Code (DCC), Titles 18 and 19 to allow recreational vehicles (RV) as rental dwellings consistent with Senate Bill (SB) 1013 (2023) in Multiple Use Agricultural (MUA-10), Rural Residential (RR-10), Suburban Low Density Residential (SR 2.5), Urban Area Reserve (UAR-10), and Westside Transect Zones (WTZ). DCC Chapter 18.88 is the Wildlife Area (WA) Combining Zone, which recognizes four Goal 5 inventories: Antelope Range, Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. Certain areas in rural Deschutes County, zoned MUA-10 and RR-10, are overlaid with a Deer Migration Corridor, Deer Winter Range, and/or Significant Elk Habitat. In addition, there are some areas zoned MUA-10 and RR-10 that contain Goal 5 riparian resources and their associated fish, furbearer, waterfowl, and upland game bird habitat. Recognizing that an RV as rental dwelling is a new conflicting use in the WA Combining Zone, Deschutes County is applying Goal 5 in consideration of this Post Acknowledgment Plan Amendment (PAPA). The full findings document provides additional detail and background information regarding the intent of the amendments and compliance with other applicable local and state regulations outside of Statewide Land Use Planning Goal 5 - Natural Resources, Scenic and Historic Areas, and Open Spaces. Deschutes County Goa! 5 Program The purpose of Goal 5 is "to protect natural resources and conserve scenic and historic areas and open spaces." Local governments, as part of the Comprehensive Planning process, are required to inventory the extent, location, quality, and quantity of significant natural resources within their jurisdictional boundaries. Following this inventory, local governments then conduct an economic, social, environmental, and energy (ESEE) analysis to determine the extent to which land uses should be limited in order to adequately protect significant resources. Following an ESEE analysis, governments then establish a program to protect significant natural resources. Deschutes County established its initial Goal 5 natural resource inventory, ESEE analyses, and protection programs between the years of 1988-1994, as part of periodic review. In reviewing this document, it is important to acknowledge there are six policies and development standards within the Deschutes County Comprehensive Plan and DCC that were established through ESEEs over time that could still limit the development of RVs as rental dwellings near inventoried Goal 5 resources. Deschutes County finds the proposed amendments do not alter the following existing protections. 1. Setback Protections: 100-foot structural setback from the ordinary high water mark (OHWM) of rivers and streams. 247-22-000700-TA Page 11 of 39 2. Scenic Protections: Development near rivers in the Landscape Management Combining Zone must be reviewed for aesthetic compatibility. 3. Wetland Protections: Prohibition of fill or removal of any material or wetland vegetation, regardless of the amount, within the bed and banks of any stream or river or in any wetland unless approved as a conditional use. 4. Mitigation Protections: Impacts to any wetland or riverbank impacts to be fully mitigated, as evaluated by Oregon Department of Fish and Wildlife (ODFW). 5. Flood Plain Protections: All new construction, expansion or substantial improvement of an existing dwelling, an agricultural related structure, a commercial, industrial or other non-residential structure, or an accessory building in a designated Flood Plain must obtain a conditional use permit. 6. Combining Zone Requirements: Deer Migration Corridor, Deer Winter Range, Elk Habitat, and Sensitive Bird and Mammal Habitat have site specific requirements including development setbacks and/or seasonal construction requirements to prevent impacts to sensitive species and habitat. Required Steps and Discretionary Review Local governments are required to comply with Goal 5 when a PAPA allows a new use and the new use "could be" a conflicting use with a particular Goal 5 resource site on an acknowledged resource list.' Deschutes County is amending the MUA-10, RR-10, SR 2.5, UAR-10 and WTZ zoning chapters to allow recreational vehicles as rental dwellings consistent with SB 1013 (2023). Residential RVs have the potential to generate a certain level of noise and habitat alteration. As this new use could potentially impact Goal 5 resources, Deschutes County is conducting an ESEE Analysis to identify potential consequences and protections related to the amendments. RVs as rental dwellings will be added as a new permitted use in the MUA-10, RR-10, SR 2.5, UAR-1 0 and WTZ zones. As shown below, only two of those zones, MUA-10 and RR-10, contain Goal 5 resources and are being reviewed as part of this ESEE analysis. Table 2: Zones Containing Goal 5 Resources • DCC Chapter 18.32, Multiple Use Agricultural Zone • DCC Chapter 18.60, Rural Residential Zone • DCC Chapter 19.12, Urban Area Reserve Zone • DCC Chapter 19.20, Suburban Low Density Residential Zone • DCC Chapter 19.22, Westside Transect Zone 1 OAR 660-023-0250(3)(b) 247-22-000700-TA Page 12 of 39 ESEEs are meant to be analytical taois, The content of the ESEE is discretionary and is intended to be conducted by planning staff using existing information. An ESEE is not meant to focus exclusively on environmental impacts such as an Environmental Impact Statement (EIS) under the National Environmental Policy Act (NEPA). Additionally, Goal 5 explains "the ESEE analysis need not be lengthy or complex, but should enable reviewers to gain a clear understanding of the conflicts and the consequences to be expected." 2 In utilizing this analytical tool, there are a few steps jurisdictions must include and address in accordance with OAR 660-023 - Procedures and Requirements for Complying with Goal 5: 1. Identify Conflicting Uses - Does the land use or activity negatively impact natural resources? 2. Determine Impact Area - What is the geographic extent to which land uses or activities adjacent to natural resources could negatively impact those resources? 3. Analyze ESEE Consequences - What are the positive and negative consequences (both for development and natural resources) of a decision to fully protect natural resources, fully allow conflicting uses, or limit conflicting uses? 4. Develop a program - How and to what extent will the natural resources be protected based on the ESEE analysis? A response to each of these steps is included throughout this report. The relevant page and chapter can be found in the table of contents. 2 OAR 660-023-0040(1) 247-22-000700-TA Page 13 of 39 Chapter 2: Deschutes County Goal 5 inventory and Methodology 660-23-0030 - Inventory Goal 5 Resources Stemming from periodic review, Deschutes County adopted inventories for a variety of Goal 5 natural resources (Attachment 1). Some of these resources have mapped geographic boundaries such as Deer Winter Range, whereas others are described as being located in general areas - such as furbearer habitat in riparian corridors. The inventories were produced at a countywide scale, with additional detail for the Deschutes River and its tributaries through the Deschutes County/City of Bend River Study. County staff digitized these habitat boundaries into Geographic Information Systems (GIS) shape files in the 2000s for public awareness. The shape files were created from hard copy maps and descriptions found in the ordinances establishing the County's Goal 5 program, in consultation with the Oregon Department of Fish and Wildlife (ODFW). Maps provided in this document include inventoried habitat that spatially overlaps with the MUA- 10 and RR-10 zones impacted by the proposed text amendments (Attachment 2). The habitat areas include: deer migration corridor, deer winter range, elk habitat, flood plain, and wetlands. Staff utilized the County's WA Combining Zone layers to determine the general extent of habitat for big game species as the Combining Zone was designed to cover a larger area than the habitat itself (Ordinance 92-046). Inventoried streams and rivers are shown on the map, as well as wetlands and flood plains. Goal 5 Riparian areas (flood plain, wetlands and 100 feet measured from ordinary high water mark) associated with these water bodies is also the habitat area for fish, furbearers, waterfowl, and upland game birds (Ordinance 92-041, 94-007). As the proposed text amendments are legislative and do not impact any specific properties, staff did not review Goal 5 impacts on an individual parcel level basis. Instead, staff identified the following potential resource sites in which the allowance of RVs as rental dwellings could potentially intersect with Goal 5 resources: Riverine Resources: Some properties in the MUA-10 and RR-10 zones are located in relative proximity to the Deschutes River, Little Deschutes River, Paulina Creek, and Whychus Creek and its associated Goal 5 Riparian Area.3 Ordinance 92-041 stated the following additional Goal 5 resources depend on riparian corridors for habitat: furbearer, waterfowl, and upland game bird habitat. As the extent of the habitat locations for these species are not detailed in a boundary description or on a map, staff assumes the species habitat is found entirely inside the Riparian Area boundary shown in Attachment 2. Wildlife Area Combining Zone: The WA Combining Zone was adopted as a protection measure for antelope, deer, and elk in Deschutes County. As an overlay zone, the mapped area conservatively identified typical habitat and migration areas and provided additional development requirements to ensure impacts to wildlife are properly mitigated alongside the underlying base zone regulations. 3 There are 404 RR-10 tax lots that are one acre or larger with a single-family dwelling and 247 that are vacant that abut the Little Deschutes River or Deschutes River. There are 479 tax lots one acre or larger that are split -zoned RR-10 or MUA- 10 with the Flood Plain Zone that contain a single-family dwelling and 291 that are vacant. The Flood Plain Zone is not recognized as a rural residential exception area. RR-10 and MUA-10 split zoned properties will be required to contain the minimum lot or parcel area to qualify for an RV as rental dwelling. 247-22-000700-TA Page 14 of 39 The zone encompasses the previo:isly inventoried area for Antelope Range, Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. The proposed amendments add a conflicting use, RVs as rental dwellings, which affect three habitat ranges in MUA-1 0 and RR-10: Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. These habitat ranges are shown in Attachment 2. The maps include federal land; however, these properties are not subject to Deschutes County land use regulations. The Deschutes County Goal 5 inventory also includes scenic and open space sites such as Landscape Management Rivers and Streams, State Scenic Waterways and Federal Wild and Scenic Rivers, and Ecologically and Scientifically Significant Natural Areas - Little Deschutes River / Deschutes Confluence (Attachment 1). Protection of these resources is focused on mitigating visual impacts of individual development proposals. Staff finds these resources are not impacted by the proposed amendments and therefore are not reviewed in this document. 247-22-000700-TA Page 15 of 39 Chapter 3: Conflicting Use Analysis 660-023-0040(2): Identify conflicting uses. Local governments shall identify conflicting uses that exist, or could occur, with regard to significant Goal 5 resource sites. To identify these uses, local governments shall examine land uses allowed outright or conditionally within the zones applied to the resource site and in its impact area. Local governments are not required to consider allowed uses that would be unlikely to occur in the impact area because existing permanent uses occupy the site. Deschutes County is proposing to add RVs as rental dwellings in the MUA-10 and RR-10 zones in the WA Combining Zone. RVs could be a conflicting use to significant Goal 5 resources as they generate vehicle trips and noise. Other uses that are allowed in the two zones are shown below. Table 3: Allowed Uses Zoning Outright Uses Conditional Uses Public use Semipublic use Dude ranch Kennel and/or veterinary clinic Guest house Manufactured home as a secondary accessory farm dwelling Exploration for minerals Private parks Agricultural uses Personal use airstrip Single family dwelling or Golf course manufactured home Type 2 or 3 Home occupation Harvesting a forest product Destination resorts Class I and II road or street projects Planned developments subject to land division standards Cluster developments MUA-10 Class III road or street project Landfills Noncommercial horse stables Timeshare Horse events Hydroelectric facility Operation, maintenance and piping of Storage, crushing and processing of minerals Bed and breakfast inn canals Excavation, grading and fill Type I Home occupation Historic accessory dwelling units Religious institutions Private or public schools Utility facility Cemetery Commercial horse stables Horse events Manufactured home park or RV park Wireless telecommunication facilities Guest lodge Surface mining in conjunction with operation and maintenance of irrigation system 247-22-000700-TA Page 16 of 39 Zoning Outright Uses Conditional Uses Public park Dude ranch Personal use airstrip Planned developments Single family dwelling or Cluster developments manufactured home Recreation -oriented facility Utility facility Landfills Community center Cemetery Agricultural use Timeshare Class I and II road or street projects Hydroelectric facility RR-10 subject to land division standards Class III road or street project Bed and breakfast inn Golf course Noncommercial horse stables Excavation, grading and fill Horse events Religious institutions Operation, maintenance and piping of Public use canals Semipublic use Type I Home occupation Commercial horse stables Historic accessory dwelling units Private or public schools Manufactured home park or RV park Wireless telecommunication facilities Surface mining in conjunction with operation and maintenance of irrigation system General Impacts of Conflicting Uses The proposed amendments would allow RVs as rental dwellings in inventoried Goal 5 resources. As part of the ESEE review "a local government may conduct a single analysis for two or more resource sites that are within the same area or that are similarly situated and subject to the same zoning".4 In reviewing the proposed amendments, Deschutes County finds that the impacts from RVs in the MUA-10 and RR-10 zones as they relate to Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat are of such a similar nature that the impacts for these areas may be reviewed together via the general impacts described below. • Noise and Light RVs as a secondary dwelling may distress inventoried wildlife, as they seek to avoid noise and Tight. • Habitat Removal Preparing an appropriate site on a lot for an RV could require removal of upland vegetation, grading, and soil compaction that could alter drainage and runoff patterns. This could increase peak runoff, cause bank erosion, flooding, or increase the flow of sediment into water bodies. The removal of upland vegetation could also reduce tree canopy and understory vegetation which could be utilized by wildlife, outside of their primary habitat. 4 OAR 660-023-0040(4) 247-22-000700-TA Page 17 of 39 • Introduction of Invasive, Nonnative Plants RVs may contribute to the spread of invasive, nonnative plants which could replace and degrade native vegetation of which many species depend. • Habitat Fragmentation Additional human development may result in fences, roads, traffic and other barriers to the movement of terrestrial wildlife that is critical to their survival. Greater detail on these potential conflicts and their consequences is provided below. 247-22-000700-TA Page 18 of 39 Chapter 4: impact Areas 660-023-0040(3): Determine the impact area. Local governments shall determine an impact area for each significant resource site. The impact area shall be drawn to include only the area in which allowed uses could adversely affect the identified resource. The impact area defines the geographic limits within which to conduct an ESEE analysis for the identified significant resource site. This step is discretionary and allows for the local jurisdiction to define which areas are the most vulnerable and/or most likely to be affected by the proposed amendments. The impact area for this ESEE analysis are properties that are within the Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat in the MUA-10 and RR-10 zones. As this ESEE is not for any specific property, but instead reflects changes to the code generally, there is no individual property specific data. Properties in this impact area can be found in Attachment 2 - Impact Area Maps Impact Area Methodology To understand the impact of the proposed amendments within the areas of significance noted above, an estimate of the number of parcels in those areas that meet the baseline RV as rental dwelling criteria and are non-federal (i.e. subject to Deschutes County zoning) is shown in Table 4 below. The table also provides an estimate for vacant parcels that meet the other eligibility criteria; these properties would not be eligible until a single-family dwelling is constructed first. Table 4: Number of Affected Non -Federal Properties in Impact Area Zone Deer Migration Deer Winter Elk Properties Containing One Single -Family Dwelling 4,059 518 169 Vacant Properties (Not Yet Eligible) 1,317 185 104 Total 5,376 703 273 247-22-000700-TA Page 19 of 39 Chapter 5: ESEE Analysis 660-023-0040(4): Analyze the ESEE consequences. Local governments shall analyze the ESEE consequences that could result from decisions to allow, limit, or prohibit a conflicting use. The analysis may address each of the identified conflicting uses, or it may address a group of similar conflicting uses. A local government may conduct a single analysis for two or more resource sites that are within the same area or that are similarly situated and subject to the same zoning. The local government may establish a matrix of commonly occurring conflicting uses and apply the matrix to particular resource sites in order to facilitate the analysis. A local government may conduct a single analysis for a site containing more than one significant Goal 5 resource. The ESEE analysis must consider any applicable statewide goal or acknowledged plan requirements, including the requirements of Goal 5. The analyses of the ESEE consequences shall be adopted either as part of the plan or as a land use regulation. Background Deschutes County is choosing to conduct a single analysis for all resource sites as the impacts from RVs as rental dwellings could have very similar impacts to both riparian areas and fish and wildlife that depend on the riparian area for their habitat, and for big game including deer and elk. As described above, the potential impacts fall into four general areas: • Noise and Light RVs as a rental dwelling may distress inventoried wildlife, as they seek to avoid noise and Tight. • Habitat Removal Preparing an appropriate site on a lot for an RV could require removal of upland vegetation, grading, and soil compaction that could alter drainage and runoff patterns. This could increase peak runoff, cause bank erosion, flooding, or increase the flow of sediment into water bodies. The removal of upland vegetation could also reduce tree canopy and understory vegetation which could be utilized by wildlife, outside of their primary habitat. • Introduction of Invasive, Nonnative Plants RVs may contribute to the spread of invasive, nonnative plants which could replace and degrade native vegetation of which many species depend. • Habitat Fragmentation Additional human development may result in fences, roads, traffic and other barriers to the movement of terrestrial wildlife that is critical to their survival. 247-22-000700-TA Page 20 of 39 This step is discretionary. The purpose of an ESEE analysis is to provide a qualitative exercise for local governments to weigh the positive and negative consequences of three scenarios in order to determine a preferred outcome. Governments may choose to use quantitative data as necessary but are not required to gather new information or hire wildlife biologists, economists, sociologists, or energy consultants. ESEE Scenario Descriptions Scenario (A) - Allow the Conflicting Use In this scenario, the local government may decide that a conflicting use should be allowed fully, without any restrictions, no matter the potential impacts on the inventory site(s). In this instance, the Goal 5 rule would require the government to determine the conflicting use is of such importance compared to the site that the use should be allowed without any protections or limitations. In choosing this scenario, the local government could still use other tools to protect the inventories that are currently in place. Scenario (B) - Prohibit the Conflicting Use In this scenario, the local government may decide that the inventory site is of such importance or the conflicting use has the potential to be so detrimental to the inventory site(s), that the conflicting use should be entirely prohibited. Scenario (C) - Limit the Conflicting Use In this scenario, the local government may decide that the inventory site and the conflicting use are both important when compared to each other, and the use should be a!!owed with !imitations to balance the impacts to the inventory site(s). RVs as Rental Dwellings ESEE Analysis Scenario (A) Allow the Conflicting Use In this scenario, Deschutes County would allow RVs as rental dwellings in MUA-1 0 and RR-10 zones without any additional requirements to protect the inventoried resources. Economic Consequences: Permitting RVs as rental dwellings would have positive consequences by allowing a second dwelling on a property. Deschutes County is experiencing a housing shortage. Allowing RVs, which are generally small in size and cannot be used as vacation rentals, could help address work force housing shortages in the region and provide a housing type that has not historically been readily available in the rural county. It could reduce commuting costs for those workers that live in adjoining Crook, Jefferson and Klamath counties, and coupled with other workforce housing strategies, attract businesses and employment opportunities in Central Oregon. Allowing RVs could also have negative consequences. The development of RVs as rental dwellings in MUA-10 and RR-10 zones could increase land value, which could price out low and middle -income residents from the opportunity to own a home. Previous testimony from ODFW estimates that hunting and wildlife viewing contributed more than $50 million to the Deschutes County economy 247-22-000700-TA Page 21 of 39 annually. Deschutes County is proposing to allow RVs in some areas that contain riparian areas and species that rely on the riparian area for habitat including fish, furbearers, upland game birds, and waterfowl. Allowing RVs near these areas could reduce income associated with wildlife viewing and hunting of these species. In some parts of the county, mule deer populations have declined up to 70% since 2000 as a result of human caused habitat reduction, fragmentation, and disturbance on winter range. By allowing RVs in Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat, there is the potential for greater disturbance of deer and elk populations that could reduce hunting and viewing opportunities. Social Consequences: Permitting RVs as rental dwellings could have positive consequences by allowing property owners with an existing single family dwelling to rent out an RV that accommodates aging parents or family members, farm help for those that are working on MUA-10 zoned agricultural properties or nearby Exclusive Farm Use zoned properties. By providing affordable housing, it could help lift people out of poverty and increase economic mobility. It could bring a positive impact on the surrounding community, encouraging social connections and lowering crime rates. It could also have negative consequences by allowing RVs as rental dwellings in rural areas with inadequate access to employment, schools, food markets, medical facilities and parks. This could lead to higher automobile dependence and vehicle emissions caused by more people driving to and from rural areas. Based on previous testimony from ODFW, there could also be negative impacts due to the potential loss of wildlife habitat. Many residents, advocacy organizations, and wildlife agencies continue to express concerns regarding the loss of fish and wildlife habitat due to the region's rapid growth and development. There is a recognition that increases in human activity, especially in rural areas, displace habitat and diminish, however incrementally, Deschutes County's rural character and quality of life. The proposed amendments could have negative consequences due to increased human presence and infrastructure near the inventoried Goal 5 resources, which could lead to a reduced level of access and enjoyment for recreationalists. Environmental Consequences: In this scenario, RVs as rental dwellings would be permitted outright. As stated previously, RVs could present negative impacts as they have the potential to increase noise and light near fish and wildlife habitats, and in turn cause distress to inventoried Goal 5 species. Developing an appropriate site for an RV may require removal of upland vegetation, grading, and soil compaction that could alter drainage and runoff patterns. This could increase peak runoff, cause bank erosion, flooding, or increase the flow of sediment into water bodies. The removal of upland vegetation could also reduce tree canopy and understory vegetation which could be utilized by wildlife, outside of their primary habitat. Given the relatively small footprint of RVs, however, these impacts may be minor compared to other development types. Permitting RVs could create negative impacts to designated habitat for Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. Based on previous testimony from ODFW, mule deer populations have declined up to 70% since 2000. Their testimony identified other elements contributing to reductions 247-22-000700-TA Page 22 of 39 in mule deer populations tied to human caused habitat reduction, fragmentation, and disturbance on winter range. As previously stated, the following Goal 5 protections established during the creation of the initial inventory would remain in place: 1. Setback Protections: 100-foot structural setback from the ordinary high water mark of rivers or streams. 2. Scenic Protections: Development near rivers in the Landscape Management Combining Zone must be reviewed for aesthetic compatibility. 3. Wetland Protections: Prohibition of fill or removal of any material or wetland vegetation, regardless of the amount, within the bed and banks of any stream or river or in any wetland unless approved as a conditional use. 4. Mitigation Protections: Impacts to any wetland or riverbank impacts to be fully mitigated, as evaluated by ODFW. 5. Flood Plain Protections: All new construction, expansion or substantial improvement of an existing dwelling, an agricultural related structure, a commercial, industrial or other non- residential structure, or an accessory building in a designated Flood Plain shall obtain a conditional use permit. 5. Combining Zone Requirements: Deer Migration Corridor, Deer Winter Range, Significant Elk Habitat and Sensitive Bird and Mammal Habitat have site specific requirements including development setbacks and seasonal construction requirements to prevent impact to sensitive species and habitat. Existing protections would prevent riparian areas from being developed with ADUs established near them. As the existing Goal 5 measures in place today protect riparian areas and the fish and wildlife within that habitat area, the addition of ADUs near these areas will be neutral. Energy Consequences: RVs as rental dwellings are unlikely to cause any major energy consequences. Per SB 1013, the property owner must provide essential services, which includes electricity and wastewater disposal, to the RV site. It can also rely on an existing domestic well. A potential negative consequence of the proposed amendments could be additional development in rural Deschutes County. Depending on the location of the RV, it could lead to additional Vehicle Miles Traveled and greater congestion on county -owned roads for employment, education, and basic services. 247-22-000700-TA Page 23 of 39 Scenario (B) Prohibit the Conflicting Use In this scenario, Deschutes County would not allow RVs as rental dwellings in the MUA-10 and RR- 10 zones associated with the WA Combining Zone and Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. Economic Consequences: Prohibiting RVs could have negative economic consequences, as it prevents certain property owners from using their land and having a secondary dwelling unit. This could contribute to workforce housing deficiencies in the region and compel residents to commute from adjoining areas in Crook, Jefferson, and Klamath Counties. It could also have neutral consequences based on previous testimony from ODFW. Prohibiting RVs could contribute to stabilizing mule deer populations, thereby maintaining economic benefits from wildlife viewing or hunting. Wildlife viewing, hunting, and fishing experiences in Deschutes County are major economic assets to the region. Prohibiting RVs could minimize further habitat fragmentation and help maintain wildlife viewing, hunting, and fishing revenues in Deschutes County. Social Consequences: Prohibiting ADUs could have negative social consequences. Many residents and multi -generational families in Deschutes County need affordable housing and are rent -burdened. Limiting the potential supply of a unique housing type could exacerbate Central Oregon's housing crisis by forcing some residents to pay higher rents, commute longer distances for basic services, or relocate. Those circumstances could lead to further mental and physical stress. It could also have positive consequences. Many residents express their appreciation for undisturbed landscapes because they contribute to Deschutes County's rural character and quality of life. Prohibiting RVs, which generate noise and light would continue to limit disturbance to existing fish and wildlife habitats. Environmental Consequences: There are 404 RR-10 tax lots, one acre or larger with a single-family dwelling and 247 that are vacant that abut the Little Deschutes River or Deschutes River. There are 479 tax lots one acre or larger that are split -zoned RR-10 or MUA-10 with the Flood Plain Zone that contain a single-family dwelling and 291 that are vacant. These properties contain a Goal 5 Riparian Area which is also the habitat for Goal 5 inventoried waterfowl, upland game bird, furbearers, and fish. The WA Combining Zone contains Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. By prohibiting RVs and maintaining the status quo, these species will continue to be protected against habitat fragmentation and distress from second dwellings. The environmental consequences are therefore neutral. Energy Consequences: Energy consumption would have neutral consequences as this scenario maintains the status quo. Development associated with RVs may be displaced to other areas of rural Deschutes County, which could still have demands on utilities. 247-22-000700- A Page 24 of 39 Scenario (C) Limit the Conflicting Use In this scenario, Deschutes County would allow RVs as rental dwellings in the MUA-10 and RR-10 zones, with additional limitations to protect the inventoried resources, outside of existing protections. For example, a limitation could require the RV to be within a certain distance of the existing dwelling. Economic Consequences: Permitting RVs as rental dwellings would have positive consequences by allowing a second dwelling on a property. Deschutes County is experiencing a housing shortage. Allowing RVs, which are generally small in size and cannot be used as vacation rentals, could help address work force housing shortages in the region. It could reduce commuting costs for those workers that live in adjoining Crook, Jefferson and Klamath counties and coupled with other work force housing strategies, attract businesses and employment opportunities in Central Oregon. Compared to scenario (a) where there is no required area in relation to the primary residence in which the RV must be sited, the addition of limitations could lessen the impact by minimizing the buildable footprint and ultimately, the number of eligible properties, recognizing that some may not have enough area to accommodate an RV depending on site constraints. This could positively impact the hunting and wildlife viewing economy in Central Oregon, valued at $50 million annually. While such measures could lessen impacts, the overall burden caused by allowing RVs nevertheless may still overall impact wildlife and thereby impact revenue generated from the recreation economy. In comparison to scenario (a), which would allow the use outright, Deschutes County finds that this scenario would provide a limitation to reduce the amount of impacts, even if those impacts still exist. Social Consequences: The positive social consequences in this scenario are very similar to scenario (a). Permitting RVs could have positive consequences by allowing property owners with an existing single-family dwelling to have a dwelling that accommodates aging parents or family members, farm help for those that are working on MUA-10 zoned agricultural properties or nearby Exclusive Farm Use zoned properties. By providing affordable housing, it could help lift people out of poverty and increase economic mobility. It could bring a positive impact on the surrounding community, encouraging social connections and lowering crime rates. Adding a limitation requiring the RV to be within a certain distance of the existing dwelling (or other limitation) could establish a negative consequence, depending on siting, of RVs in rural areas with inadequate access to employment, schools, food markets, medical facilities and parks. This could lead to higher automobile dependence and vehicle emissions caused by more people driving to and from rural areas. Based on previous testimony from ODFW, there could also be negative impacts due to the potential loss of wildlife habitat stemming from the possible removal of habitat areas and construction of structures and their associated human presence. Many residents, advocacy 247-22-000700-TA Page 25 of 39 organizations, and wildlife agencies continue to express concerns regarding the loss of fish and wildlife habitat due to the region's rapid growth and development. There is a recognition that increases in human activity, especially in rural areas, displace habitat and diminish, incrementally, Deschutes County's rural character and quality of life. The proposed amendments could have negative consequences due to increased human presence and infrastructure near or within the inventoried Goal 5 resources, which could lead to a reduced level of access and enjoyment for recreationalists. Environmental Consequences: RVs as rental dwellings could present negative consequences as they have the potential to increase activity, noise, and light near fish and wildlife habitats, and in turn cause distress to inventoried Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. Siting of an RV may require removal of upland vegetation, grading, and soil compaction that could alter drainage and runoff patterns. This could increase peak runoff, cause bank erosion, flooding, or increase the flow of sediment into water bodies. The removal of upland vegetation could also reduce tree canopy and understory vegetation which could be utilized by fish and wildlife species, outside of their primary habitat. Given the relatively small footprint of RVs, however, these impacts may be minor compared to other development types. Permitting RVs could result in further negative impacts to the Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat. Based on recent testimony from ODFW, mule deer populations have declined up to 70% since 2000. Their testimony identified other elements contributing to reductions in mule deer populations tied to human caused habitat reduction, fragmentation, and disturbance on winter range. Existing protections in place today (discussed above) would prevent Goal 5 riparian areas from being developed when RVs are nearby. The establishment of RVs in these areas would likely be neutral. By limiting the RV to within a certain distance of the existing dwelling, the negative environmental consequences associated with RVs could be mitigated to a certain extent. Energy Consequences: The energy consequences in this scenario are the same as in scenario (a). Limiting the RV to within a certain distance of the existing dwelling could decrease the amount of energy used to operate the RV, considering the essential services that are required to be provided. 247-22-000700-TA Page 26 of 39 Chapter 6: ESEE Decision 660-023-0040(5): Develop a program to achieve Goal 5. Local governments shall determine whether to allow, limit, or prohibit identified conflicting uses for significant resource sites. This decision shall be based upon and supported by the ESEE analysis. A decision to prohibit or limit conflicting uses protects a resource site. A decision to allow some or all conflicting uses for a particular site may also be consistent with Goal 5, provided it is supported by the ESEE analysis. One of the following determinations shall be reached with regard to conflicting uses for a significant resource site: (c) A local government may decide that the conflicting use should be allowed fully, notwithstanding the possible impacts on the resource site. The ESEE analysis must demonstrate that the conflicting use is of sufficient importance relative to the resource site, and must indicate why measures to protect the resource to some extent should not be provided, as per subsection (b) of this section. The graphic below is meant to be a simplified representation to balance each of the ESEE factors. As stated in the ESEE analysis, there are a variety of positive, negative, and neutral consequences associated with each scenario. Deschutes County finds that the issue of allowing an RV as rental dwellings in MUA-1 0 and RR-10 zones are both a social and economic issue that outweighs the other ESEE consequences. The County considered allowing the use with limitations by limiting the siting of the RV to within a certain distance of the existing dwelling, but this practice could limit the number of affordable housing opportunities. Therefore, the County is choosing scenario (a), which will allow the use fully, notwithstanding the possible impacts on the resource sites. Table 5: ESEE Factors ESEE Factors Support habitat functions (Environmental, economic, social) Support Affordable Housing ' (Social, economic) Support Recreational Economy (Economic, Social) Preserves Rural Character (Social, economic) Transportation (Energy) Prohibit conflicting use (No code change) 0 - 0 0 0 Allow conflicting use Allow RVs with no additional requirements - + - - - Limit conflicting use Allow RVs with additional limitation - + - - - 247-22-000700-TA Page 27 of 39 Chapter 7: Program to Achieve Goal 5 660-023-0050(1): For each resource site, local governments shall adopt comprehensive plan provisions and land use regulations to implement the decisions made pursuant to OAR 660-023- 0040(5). The plan shall describe the degree of protection intended for each significant resource site. The plan and implementing ordinances shall clearly identify those conflicting uses that are allowed and the specific standards or limitations that apply to the allowed uses. A program to achieve Goal 5 may include zoning measures that partially or fully allow conflicting uses (see OAR 660-023-0040(5)(b) and (c)). 660-023-0050(2): When a local government has decided to protect a resource site under OAR 660- 023-0040(5)(b), implementing measures applied to conflicting uses on the resource site and within its impact area shall contain clear and objective standards. For purposes of this division, a standard shall be considered clear and objective if it meets any one of the following criteria: (a) It is a fixed numerical standard, such as a height limitation of 35 feet or a setback of 50 feet; (b) It is a nondiscretionary requirement, such as a requirement that grading not occur beneath the dripline of a protected tree; or... Deschutes County has determined that allowing RVs as rental dwellings within the MUA-10 and RR- 10 zones and within the Deer Migration Corridor, Deer Winter Range, and Significant Elk Habitat should be allowed fully, notwithstanding the possible impacts on the inventoried resources. The implementing measures do not include alternative, discretionary procedures for compliance. 247-22-000700-TA Page 28 of 39 Attachment 1- Deschutes County Significant Goal 5 Resources Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Fish Habitat (Inventory — Ord. No. 92-041, page 18; creeks, rivers and lakes) Yes Major conflicts are removal of riparian vegetation, fill and removal activities within the bed and banks of streams or wetlands, hydroelectric, rural residential development and water regulation Floodplain zone recognized as program to achieve the goal to conserve fish habitat (Ordinance Nos. 88-030, 88-031, 89-009). Others include: fill and removal permits, wetland removal regulations, hydro prohibitions, rimrock setbacks, 100' setback from OHW, conservation easements and restrictions on boats and docks. Ordinance Nos. 86-018, 86-053, 86-054, 86-056, 88-030, 88-031, 89-009, 92-040, 92-041 Deer Winter Range (Inventory -Ord. No. 92-041, page 22; Metolius, Tumalo, North Paulina, and Grizzly ranges identified by ODFW Yes Major conflicts are dwellings, roads, and dogs. Activities which cause deterioration of forage quality and quantity or cover are conflicting uses. Fences which impede safe passage are also a conflicting use. Floodplain zone recognized as a program to achieve the goal to protect deer winter range (Ordinance Nos. 88-030, 88-031, 89-009). Others include Wildlife Area Combining Zone. Requires 40-acre minimum lot size for all new residential land divisions. Underlying zoning in most of the deer winter range is: EFU, Forest, and Floodplain. These zones provide for large lot sizes and limit uses that are not compatible with farm or forest zones. Ordinance Nos. 88 030, 92 031, 89-009, 92-040, 92 041, 92 042, 92 046 Deer Migration Corridor (Inventory — Ord. No. 92-041, page 26; Bend -La Pine migration corridor identified by ODFW) Yes Major conflicts are dwellings, roads, and dogs. Fences which impede safe passage are also a conflicting use. Wildlife Area Combining Zone was recognized as the only program to achieve the goal to protect the deer migration corridor. Underlying zoning is RR-10. It was amended to require cluster development for all land divisions in the RR-10 zone in the Bend/La Pine migration corridor (92-042). A 20-acre parcel is the minimum size required for a cluster development. Siting and fencing standards also apply in the deer migration corridor. Migration corridor includes some EFU, Forest, and Floodplain zoned land. These resource zones provide for large lot sizes and limit uses that are not compatible with farm or forest zones. Ordinance Nos. 92-040, 92-041, 92-042, 92-046 247-22-000700-TA Page 29 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Elk Habitat (Inventory- Ord. No. 92-041— page 32; identified by USFS and ODFW) Yes Major conflict is the loss of habitat due to increased residential densities in the habitat areas. Increased human disturbance can cause conflict with elk. The use of land which necessitates the removal of large amounts of vegetative cover can also alter the quality of elk habitat. Wildlife Area Combining Zone was recognized as the only program to achieve the goal to protect the elk habitat. It was amended to require a 160- acre minimum lot size for areas identified as significant elk habitat. Siting standards are required to minimize conflicts of residences with habitat protection: Underlying zoning in the elk habitat areas is either Floodplain, Forest, or Open Space and Conservation. These resource zones restrict high density residential development and prohibit industrial and commercial uses. * Some lands are zoned RR10, including Tots that are split zoned with flood plain. They are already parcelized, preventing future land divisions. Ordinance Nos. 88-030, 88-031, 89-009, 92-040, 92-041, 92-042, 92-046 Antelope Habitat (Inventory — Ord. No. 92-041— page 38; identified by ODFW) No Land use or development activities which would result in the loss of habitat, and animal harassment and disturbance associated with human activity. To achieve the goal to conserve antelope habitat, uses conflicting with antelope habitat are limited to the Wildlife Area Combining Zone. In antelope range, the minimum lot size is 320 acres. Except for rural service centers, the antelope habitat is zoned EFU or F1. Ordinance Nos. 92-040, 92-041, 92-042, 92-046 Habitat for Sensitive Birds (Inventory — Ord. No. 92-041— page 41 and Table S; identified by ODFW, ODF, OSU, Oregon Natural Heritage Data Bases). The area required for each nest site varies between species. No Nest sites are found in Forest, EFU and Open Space and Conservation zones. Uses that could conflict with the habitat site are surface mining, residential use, recreation facilities, roads, logging, and air strips. Any activity which would disturb the nesting birds, including intensive recreational use or removal of trees or The Sensitive Bird and Mammal Combining Zone achieves the goal to protect sensitive bird sites. Ordinance Nos. 92-040, 92-041, 92-042, 92-046 247-22-000700-TA Page 30 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances vegetation could conflict with the habitat site. Habitat areas for sensitive birds of the Fish and Wildlife Element, adopted in No. 92-041 is repealed and replaced by inventories in (UPDATE - Exhibit 1. Area required around each nest site needed to protect the nest from conflict varies Inventory — Ord. No. between species. It's called 94-004 —pages 3 to "sensitive habitat area." Ordinance Nos. 140 Site specific No See above. 94-004, 94-005 ESEE analysis and decisions follow each site. Note: Northern bald eagle, osprey, golden eagle, prairie falcon, and great blue heron rookeries are located on federal land. Classified as "2A"Goal 5 Resources. Great and 94-021 Grey owl site no longer exists. Some bald eagle, golden eagle sites are controlled by the Sensitive Bird and Mammal Combining Zone. Waterfowl Habitat Floodplain zone recognized as program to achieve the goal to (Inventory — Ord. Future resort and vacation home conserve waterfowl habitat (Ordinance Nos. 88-030, 88-031, No. 92-041— page 56; includes all development, human activity associated 89-009). rivers, streams, lakes and perennial with recreation along rivers and lakes, Others include: fill and removal permits, wetland removal Ordinance Nos. wetlands and ponds 100' 86 018, 86 054, identified on the86-056, timber -cutting around sensitive habitats, fill regulations, rimrock setbacks, setback from OHW, conservation 88-030, 1990 US Fish and Yes boats 88 031, 89 009, Wildlife Wetland and removal of in easements, restrictions on docks, landscape 92 040, 92 041, Inventory Maps; material wetlands bed and management, federal 92-042- 92-045, ODFW provided lists and within the and banks of rivers state and scenic water regulations. In addition, the Forest 92-046 of all bird species; and streams, and and EFU zones require large Co/City of Bend removal of riparian minimum lot size which limits the River Study vegetation are potential density of development in provides additional information) conflicting uses. the areas adjacent to many of the rivers, streams, wetlands, and ponds used for waterfowl habitat. 247-22-000700-TA Page 31 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Upland Game Bird Pheasant and quail are affected whenever agricultural land is taken out of production through urban sprawl, road For all of the upland game birds except sage grouse, the habitat is adequately t Y protected by the existing EFU and Forest zoning and Habitat (Inventory -Ord. No, 92-041- construction, industrial development and the provisions to protect wetlands and riparian areas to achieve the page 60; ODFW did not other land clearing goal of protecting upland game identify critical activities. birds. habitat for any of County provisions to protect Ordinance Nos. 86-018, 86- the upland game Farming practices on riparian areas and wetlands protect 053,86-054, 86- species except for Yes existing agricultural one of the most significant 056, 88-030, 88- the sage grouse; habitat for upland game birds is lands also have an impact. Fence row, woodlots, and riparian components of upland game habitat. 031, 89-009, 92 040, 92-041, 92 dispersed vegetation are 042, 92-046 throughout the constantly being Note: conflicts with sage grouse are county in riparian, forest, agricultural, and rangeland areas) removed at the expense of upland bird use. Chapter 6 of County/City of Bend River. Study identifies conflicting uses with upland bird habitat. limited by EFU zoning with a 320 acre minimum parcel size. Sensitive Bird and Mammal Combining Zone pertaining to sage grouse and leks have been repealed due to LCDC enacted rules in OAR 660, Division 23. Habitat areas for Upland Game Bird Habitat, adopted in No. 92-041 is repealed and replaced and further amended in Exhibit 4 with the ESEE Analysis and inventory for upland game bird habitat. Conflicts with sage grouse are reduced by the limitations on uses UPDATE - Inventory in the EFU and Floodplain zone, by Ordinance Nos. — Ord. No. 94-004 — Yes See above. the 320 acre minimum lot size and 94-004 and 94- pages 156-201. predominance of BLM lands. 021 Note: conflicts with sage grouse are limited by EFU zoning with a 320 acre minimum parcel size. Sensitive Bird and Mammal Combining Zone pertaining to sage grouse and leks have been repealed due to LCDC enacted rules in OAR 660, Division 23. 247-22-000700-TA Page 32 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Furbearer Habitat (Inventory — Ord. No. 92 041—page 65. ODFW has not86-018, identified any specific habitat sites other than riparian and wetland areas that are critical for the listed species. Yes The conflicting uses are those activities or development which would degrade or destroy habitat, or disturb the animals causing them to relocate. Conflicts between furbearers and other land uses are minimal in the county. Furbearer habitat is adequately protected by the existing EFU and Forest zoning and the provisions to protect farm use and forest zoning, and the provisions to protect wetlands and riparian areas to achieve the goal to protect furbearers. The farm and forest zones require large minimum lot sizes and many uses are permitted only as conditional uses. The measures to protect riparian and wetland habitat are detailed in this plan in the Riparian and Wetland Habitat section. Ordinance Nos. 86- 053,86-054, 86- 056, 88-030, 88- 031, 89-009, 92- 040, 92-041 Habitat Areas for Townsend's Big- Eared Bats (Inventory - Ord. No. 92-041- page 69; identified by ODFW, ODF, OSU, Oregon Natural Heritage Data Bases) No Caves located in EFU zones. Uses permitted in those zones that could conflict with the habitat site are surface mining, recreation facilities including golf courses and destination resorts, roads, logging, and air strips. Program to achieve the goal is Sensitive Bird and Mammal Combining Zone Ordinance No. 92-041 and 042 UPDATE - Inventory —Ord. No. 94-004- pages 140 to 155 Site specific ESEE analysis and decisions follow each site. ` No See above. Habitat areas for Townsend Bats, adopted in No. 92-041 is repealed and replaced and further amended in Exhibit 2. The ESEE for Townsend's big -eared bats is amended for additional bat sites in Exhibit 3. Ordinance Nos. 94-004 and 94- 021 247-22-000700-TA Page 33 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Wetlands and Riparian Areas (Inventory — Ord. No. 92 041—page 73; identified on USFWS NWI) Yes Conflicting uses include fill and removal of material, including vegetation which could cause a reduction in the size or quality or function of a wetland, or cause destruction or degradation of the riparian habitat and vegetation. Structural development in wetlands or riparian areas would reduce the habitat and the use of the structure could cause conflicts such as harassment or disturbance or wildlife dependent on the habitat. Cutting of riparian vegetation can remove important shade for streams, eliminate habitat for various waterfowl, furbearers, and nongame bird species, and can increase the potential for erosion or bank instability in riparian areas. Floodplain zone recognized as program to achieve the goal to conserve wetland and riparian habitat (Ordinance Nos. 88-030, 88 031, 89-009). Others include: fill and removal permits, wetland removal regulations, hydro prohibitions 100' setback from OHW, conservation easements, restrictions on boats and docks, and landscape management. Ordinance Nos. 86 018, 86 054, 86 056, 88 030, 88 031, 89 009, 92 040, 92 041, 92-045 247-22-000700-TA Page 34 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Conflicting uses: Locating septic systems in riparian area could cause Riparian Areas inventory and ESEE UPDATE — Riparian analysis adopted by Ordinance No. inventory — Ord. pollution of ground 92-041 is deleted and replaced by No. 94-007; and surface water The an inventory and ESEE contained in Significant riparian habitat is located in systems. potential for this conflict depends Exhibit A. three areas: Area within 100' of OHW of an inventoried stream or river; Area adjacent to an on the characteristics of the soil. Locating structural development in riparian areas can reduce the habitat and the use of New parcels meeting the minimum lot size in the resource zones (EFU, Forest, non -exception flood plain) will not cause an increase in residential density that would conflict with riparian habitat values. inventoried river or In RR10, MUA-10, and Floodplain stream and located within a flood plain structures could cause conflicts such as zones found adjacent to inventoried riparian areas, the mapped by FEMA Yes harassment or creation of new 10 acre parcels Ordinance Nos. and zoned Floodplain by the disturbance of wildlife dependent on habitat. would not significantly increase the overall density of residential use 94-007 county (Deschutes River, Little Deschutes River, Paulina Creek, Fall Recreational use of the riparian area including boat landing areas, formal and adjacent to riparian areas because the areas where new parcels could be created, with the exception of Tumalo Creek, are already divided River, Indian Ford informal into lots considerably smaller than Creek, Tumalo Creek, Squaw trails, and camping areas can 10 acres. (Whychus) Creek, and Crooked River Area adjacent to a alter soil composition and cause destruction of vegetation. Increase in density Program to achieve Goal 5 for Riparian Habitat: fill and removal regulations to protect wetlands, 100' setback from OHW, Floodplain river or stream and inventoried as a wetland on the NWI of residential lots in or adjacent to riparian areas could result in a decrease of habitat effectiveness because of disturbance to wildlife. zone (regulates docks too), Landscape Management zone, Conservation easements, State Scenic Waterway 247-22-000700-TA Page 35 of 39 Inventoried Resource Flood Plain Relationship. Conflicts Comments Relevant Ordinances Conflicting uses include fill and removal of material, including vegetation, which could cause reduction in the size, quality or function of a wetland. UPDATE — Wetland Locating structural development in wetlands could reduce the habitat and the use of the structure could cause conflicts such as harassment or disturbance of wildlife dependent on the habitat. Wetlands Inventory and ESEE analysis adopted by Ordinance No. 92-041 is deleted and replaced by an inventory and ESEE contained in Exhibit B, Wetlands. Inventory — Ord. Program to achieve Goal 5 for No. 94 007, Exhibit `les Draining wetlands for Wetland Habitat: Ordinance Nos. B —inventory is NWI agriculture of other development • Fill and removal 94-007 (Ord. No. 92-045) purposes destroys the hydrological function of the wetland and alters the habitat qualities that certain wildlife depend on. regulations to protect wetlands • 100' setback from OHW • Flood plain zone (regulates docks too) • DSL Removal / Fill law Cutting wetland vegetation adjacent to streams can remove important shade for streams, eliminate habitat for various waterfowl, furbearers, and nongame bird species, and can also increase the potential for erosion or bank instability in riparian areas. 247-22-000700-TA Page 36 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Ecologically and Scientifically Significant Natural ` Areas * Little Deschutes River / Deschutes River Confluence (Inventory -Ord. No. 92-052, Exhibit B, Page 1; identified by Oregon Natural Heritage Program); Analysis of Pringle Falls and Horse Ridge Research Areas, West Hampton Butte and Davis Lakes excluded b/c they're on federal land and/or not related to flood plains. Yes Resort and vacation home development, recreational uses, livestock grazing, and fill and removal in wetlands are conflicting uses. Programs for resource protection include the zoning of the property, the provisions of the flood plain, wetlands and the river corridor. The implementing measures which protect and regulate development in the confluence area are: EFU zoning, Floodplain zoning, conservation easements, and fill and removal permits. The confluence area is located in the undeveloped open space area of the Sunriver development (Crosswater). 80% of the property is retained as open space. Today, zoning is Floodplain and Forest Use. Ordinance Nos. 86-018, 86-054, 86-056, 88-030, 88-031, 89-009, 92-040, 92-041, 92-045 Landscape Management Rivers and Streams (Inventory — Ord. No. 92-052, Exhibit C, Page 3; identified by state and federal wild and scenic corridors; and within 660' of OHW of portions of Deschutes River, Little Deschutes River, Paulina Creek, Fall River, Spring river, Tumalo Creek, Squaw (Whychus) Creek, and Crooked River not on the state or federal scenic designations) Yes Uses conflicting with open space and scenic resources along the designated Landscape Management rivers and streams include land management activities that result in habitat loss or development within river or stream corridors which would excessively interfere with the scenic or natural appearance of the landscape as seen from the river or stream or alteration of existing natural landscape by removal of vegetative cover. Program for resource protection includes: Floodplain zone and restrictions, fill and removal permits, wetland removal regulations, hydro prohibitions, rimrock setbacks, conservation easements, restrictions on boats and docks, and landscape management. Ordinance Nos. 86 018, 86-053, 86 054, 86 056, 88 030, 88 031, 89 009, 92 033, 93-034 247-22-000700-TA Page 37 of 39 Inventoried Resource Flood Plain Relationship Conflicts Comments Relevant Ordinances Lakes and Reservoirs (Inventory — Ord. No. 92-052, Exhibit C, Page 10; includes Upper Tumalo Reservoir; remaining are on federal land No Conflicting uses with the open space and scenic values of the land adjacent to the inventoried lakes include development which would cause a loss of open space or a decrease in the aesthetic and scenic resources, and land management activities resulting in the removal of natural vegetation which provides wildlife habitat and scenic value. Conflicting uses around Tumalo Reservoir are specifically limited by Title 18.48, Open Space Conservation Zone and a 100' setback for any structure from OHW. Ordinance No. 91-020 State Scenic Waterways and Federal Wild and Scenic Rivers (Inventory — Ord. No. 92-052, Exhibit E, Page 1; Yes See County / City of Bend River Study and86-018, 1986 River Study Staff Report. Both referenced in Ord. 92 005, Exhibit E. Program for resource protection includes: Floodplain zone and restrictions, fill and removal permits, wetland removal regulations, hydro prohibitions, rimrock setbacks conservation easements restrictions on boats and docks, and landscape management. Ordinance Nos. 86-053, 86-054, 86-056, 88-030, 88-031, 89-009, 92-033, 93-034 Wilderness Areas, Areas of Special Concern, Energy Sources (Ord. No 92-052), and Groundwater Resources (Ord. No. 94-003) not analyzed because they're on federal land or don't relate to flood plains. No N/A N/A N/A 247-22-000700-TA Page 38 of 39 Attachment 2 Inventory Site Maps 247-22-000700-TA Page 39 of 39 BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Letter of support to acquire 40 acres of Deschutes National Forest located southeast of La Pine RECOMMENDED MOTION: Move approval of a letter supporting the County's acquisition of 40 acres of Deschutes National Forest located southeast of La Pine. BACKGROUND AND POLICY IMPLICATIONS: Commission DeBone recently presented the opportunity to acquire 40 acres of Deschutes National Forest located southeast of La Pine. The location is known to have a State of Oregon certifiable hard rock supply. The 40-acre property is immediately adjacent to a private surface mine. Upon acquisition, the intent would be to sell the property on the open market for future surfacing mining operations. Congressman Cliff Bentz is supporting this request and is proposing the matter in upcoming legislation. BUDGET IMPACTS: To be determined. ATTENDANCE: Kristie Bollinger, Property Manager December XX, 2024 Congressman Cliff Bentz 14 N. Central Avenue, Suite 112 Medford, OR 97501 Dear Congressman Bentz: As the Deschutes County Board of Commissioners, we are writing to emphasize the significant economic, infrastructural and social benefits of acquiring 40-acres of Deschutes National Forest from the federal government. The location identified southeast of La Pine is known to have a State of Oregon certifiable hard rock supply. Acquiring and designating this property for surfacing mining will bring many benefits to Deschutes County and the region. Some of the direct benefits include: • Utilizing this land for its aggregate resources will help support the construction industry in southern Deschutes County and throughout the region. • Increasing the availability of this aggregate resource will help to facilitate quicker and more efficient developments, through reduced delays and ensuring consistent supply for ongoing road and facility maintenance, and for other critical projects. • Reducing haul times in southern Deschutes County helps to decrease construction costs, which directly impacts the affordability of new homes and other development projects in the region. • Shorter haul times to nearby projects reduce environmental impacts due to lessened emissions and overall carbon footprint. • Strategic use of this land can also stabilize market prices and encourage competitive development. • Target property is directly adjacent to an operational surface mine currently used for rock, sand and gravel operations making accessibility to the 40-acres more tangible. In conclusion, these 40-acres represents a strategic investment in the future of Deschutes County and would provide positive impacts to the region. Economic, infrastructural, and social benefits factors make this land an important asset contributing to the continued prosperity and sustainability of our region. Thank you for weighing these factors carefully as we move forward with this initiative, and we thank you in advance for your consideration. Sincerely, [Insert Board signature block] Date: 12/11/2024 10,000 ft +/- 40-acres National Forest Located East of Map and Tax Lot 2211000000600 40-acre target site cloftyq".0 Eg5ffin Eroill ii]7ftu o r Iti ,Slid lira L1:13 �'?TiPf;(iirti1u l A 2,500 5,000 1 inch = 6,019 feet +/- 40-acres National Forest Located East of Map and Tax Lot 2211000000600 7M5n o C ri, Wfl: 7n � j rr9 Iilt�.� awl liTT'31 l '-ins riruni!y, BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Treasury Report for November 2024 ATTENDANCE: Bill Kuhn, County Treasurer DATE: TO: FROM: SUBJECT: MEMORANDUM December 18, 2024 Board of County Commissioners Bill Kuhn, Treasurer Treasury Report for November 2024 Following is the unaudited monthly treasury report for fiscal year to date (YTD) as of November 30, 2024. Treasury and Investments • The portfolio balance at the end of November was $373.5 million, an increase of $93.7 million from October and an increase of $37.9 million from last year (November 2023). • Net investment income for November was $1,309K, approximately $496.2K more than last month and $351.2K greater than November 2023. YTD earnings of $4,597,328 are $1,594,855 more than the YTD earnings last year. • All portfolio category balances are within policy limits. • The LGIP interest rate declined to 4.85% during the month of November. Benchmark returns for 24-month treasuries were down 4 basis points and 36-month treasuries were down 7 basis points from the prior month. • The average portfolio yield increased to 3.93%, which was up 8 bps from last month's average %. • The portfolio weighted average time to maturity is up to .96 years. Deschutes County Total Investment Portfolio As Of 11/30/2024 Portfolio Breakdown: Par Value by Investment Type Municipal Debt Corporate Notes U.S. Treasuries Federal Agencies LGIP First Interstate (Book Balance) Total Investments $ 26,090,000 26,663,000 144,900,000 83,745,000 40,297,925 51,865,569 373,561,494 7.0% 7.1% 0.0% 38.8% 22.4% 10.8% 13.9% 100.0% Total Portfolio: By Investment Type First Interstate Bank 13.9% LGIP 10.8% Federal Agencies 22.4 % Municipal Debt 7.0% Ovi,orate Notes 7.1% Time Certificates 0.0% U. S. Treasuries 38.8% c 0 3 $60 $40 $20 $- Portfolio by Broker $27.0 $15.7 $17.5 $29.4 $34.5 DA Stifel Piper Robert W Davidson Capital Sandler Baird & Co Moreton Capital Markets $46.9 $50.2 Castle Oak Great Pacific Securities Investment Income Total Investment Income Less Fee: $12,000 per month Investment Income - Net Prior Year Comparison Nov-23 Nov-24 $ 1,321,052 (12,000) $ 1 309 052 $ 4,597,328 Y-T-D 957,861 4,657,328 (60,000) 3,002,473 Category Maximums U.S. Treasuries LGIP ($61,749,000) Federal Agencies Banker's Acceptances Time Certificates Municipal Debt Corporate Debt 100% 100% 100% 25% 50% 25% 25% Maturity (Years) Max 3.00 Weighted Average 0.96 Yield Percentages FIB/ LGIP Investments Average Current Month 4.85% 3.62% 3.93% Prior Month 5.00% 3.61% 3.85"/ Benchmarks 24 Month Treasury 4.17% LGIP Rate 4.85% 36 Month Treasury 4.11"/ 4.21% 5.00% 4.18% Term Minimum Actual 0 to 30 Days Under 1 Year Under 5 Years 10% 25% 100% 27.4% 59.1% 100.0% Other Policy Actual Corp Issuer Callable Weighted Ave. 5% 25% AA2 1.3% 9.3% AA1 Investment Activity $ 11,160,000 Sales/Redemptions in Month $ 9,590,724 Purchases in Month 6.009F 5.50% 5.00% 4.50% 400% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 24 Month Historic Investment Returns 400,000,000 350,000,000 300,000,000 250,000,000 200,000,000 150,000,000 100,000,000 50,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8.000000 4,000.000 2,000,000 Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May June July August Sep Oct ®County Rate 2 Year Treasury Rate Corporate Bond Rate LGIP Rate Three Year Portfolio Balance Dec-21 Feb-22 Apr-22 Jun-22 Aug-22 Oct-22 Dec-22 Feb-23 Apr-23 Jun-23 Aug-23 Oct-23 Dec-23 Feb-24 Apr-24 Jun-24 Aug-24 Oct-24 Five Year Maturity Distribution Schedule M Luring investments ® Courthouse Funding Deschutes County Investments Portfolio Management Portfolio Details - Investments November 30, 2024 Purchase Maturity Days To Ratings Coupon Par Market Book Call 1 YTM 365 Value Value Value Date 4.871 2,000,000 1,969,895 1 1,963 373 - - 4.88431971 2,000,000 2,026,6041 1,996,282 _ I i i i i i()` 'N i 0 N (4) ;_N I N '''.. ' , (O'. N O N (O N N i (O N O !E.'', O'. , 6/17/2025 1L� 2/17/2025 2/12/2025 , ILO N° I0I IN; (O I NI ' (N' I U)I U)I N N.NI 0 OIOI N IN W N N I N .III 1 (4)I .N, CO I i N I i 1_ 1 2/21 /2025.I IN ! N 0 N 1 N N, I 1_ i� j ! N IO IN V _ O ', I, - I, l i i , 2,000,000 1,983,535 1,985 475 _ 2,000,000 1,983,535 1,984 977 - 2,000,000 1 1,984,281 1 1,985 756 - 3,000,000 3,011,836 2,982,791 :: - 3,000,000 2,920,426 3,000,000 3,000,0001 2,920,840 3,000,000 2,000,000 I ___1,994,547 2,000,000 1 700 000-1 1,690,512 j 1,690,898 2,000,000 2,009,084 1,996,243 2,000,000 2,009,084 1,995,223 1 1,000,000 1,003,923 1,002,091 I 2,000,000 i 1,938,074 1,928,699 1 2,000,000 1 2,005,115 2,002,433 2,000,000 1 5 1 1,940,684 1,944,955 2,000,000 1 1,996,459 1,994 581 2,000,000 2,008,767 1,996,121 1 2,000,000 2,013,409 _ 2,002 223 2,000,000 1,880,930 1,863,386 2,145,000 2,152,464 2,148,537 2,000,000 1,916,039 1,914,978 2,000,000 I 1,857,535 1,847,927 2,000,000 ! 2,010,733 1,984,168 1,000,000 991,838 1,000 000 2,000,000 1,995,898 1,996,939 2,000,000 ! 1,989,836 1,992,641 2,000,000 1,857,470 1,853,991 2,000, 000 1,947,487 1,999,860 2,500,000 2,483,445 2,499,991 2,000,000 1,989,689 2,000,000 2,000,000 1,934,778 1,957,157 2,000,000 , 1,936,358 1,941,087 2,000, 000 1,949,782 1,953,016 1,000,000 911,179 925,339 1,000,000 ! 986,888 988,884 2,000, 000 1,873,680 1,872,959 1,400,000 ! 1,390,977 1,400,000 3,000,000 2,917,478 3,000,000 2,000,000 1,945,805 1,999,717 1,000,000 972,441 1,000,000 1,000,000 972,493, 999,964 1,000 000 972,441 'I 1,000,000 2,000,000 1,944,985 2,000,000 2,000,000 1 1,931,338 2,000,000 2,000,000 1,929,286 1,998,660 2,000,000 1,970,580 1,972,088 2,000 000 2,000,978 1,992,920 2,000,000 1,987,094 1,996,790 1 2,000,000 ,959,391_ 2,000 000 I1.__ 1,987,773 l 1,988,266 61 J 2,000000_ 1,984,281 1,982,2321 2,000,000 1,983,535 ' 1,980,872 2,000,000 1,997,430 1 1,997,541 2,000,000 1,987,773 1 1,988,675 ' 2,000,000 1,977,828 ' 1,981,551'. <' (O (1O 010 i I 0.3199988 4.5602179 4.7710002 4.8109999 4.64047971 4.5888622 4.4981889 co(O O V' M N 0) M a)NI CO cc-N, N uj 7 4.94900021 4.78; 4.96501091 4.80040481 4.38812281 4.5716846 4.8741805 4.0001144 4.3007922 4.2801403 4.3501117 0.6101786 0.4523943 0 3.2000087 4.2702845 4.31334991 l(OI CO0)I co to-1 l() OiO, CO MII�I0) 01N (() OI(0t0 (O's-M <0034 lco co 0) 0') 0)1 0)IO (O� 01 , r co NIO N 0 0 0 0 0) 0 (O CO 00 0.5650922 0.6000006 U) lO 4I) 0) 0) 0 O) cO (O 0 CO M Cr (O M 4 0) M N O) i� N (n 0v rlO M,( O 400 1-- V' V) O O 6 O ri4444 O t[) N a I0) N;N co !CV f� NV MIO NIN f(0 O co N 0) 1-- co 0 O 03 (O (O (O 4 WIM 4,M 010 0!0) (OIN <0 0) 4I01 i ,A.(4) CO (f) 1� 0 N 0 0 0) O) M 4 4 4.25147981 4.29434721 4.289360 CO 00 0 W <0 v co N( (V{ V'(D 0I M !co MIf) V co O ***I**1IIII1!I!III* N co 0 O,_ (O coU)i N 0 d' (O 4I N;1� NIN O' 01 4 4I in co 1- IOM 4V 0 AA+ 4 AA+ 4.75 AA+ 4.8751 AA+ 0.71 AA+ 5.12511 AA+ ; 0.875, 0) (O O V ** !AA+ 4. 4.125',1 u) (O N W O V 1 0.6 0.45 0.35 ' 0.65 AA+ 0.375 AA+ 0.375 ' co < C) *, if` 10 O010 I i III* (0! t` O'tM I 1.*I*II1* O OIco N O O' I co co N N 00 to cococo(O N' co 0 1 IIIII*I N f� co co N O - co O Nip OI coIco (0 f�If� 10 IN �- co co0) 31 - L 3! 2.875, d: 8661..._.__ 254Aaa 1 254jAaa 22 Aaa 1 751Aaa 495 Aaa 495 Aaa 347 Aaa 639 Aaa 372'�Aaa 277iAaa 166 Aaa 3761Aaa 4671Aaa 632 Aaa 194 Aaa 467 Aaa 817 Aaa 831 Aaa 1034 Aaa 324 W co N 0 0) O 254 Aaa -__ 59 Aaa 45 Aaa 325IAaa 2961 Aaa 2321Aaa ' 1090 Aaa 10551Aaa 696! 59 Aaa 263 Aaa 260 Aaa 271 Aaa 263 Aaa 271 Aaa a ¢!a M O,.- (O MI N r)1M a N Cr Cr a a 410 0) Mi(OeOln OIL a 01ia O a1a,a Ic0 0 co co 0);N •-IN al0 4I (O{M ,- 1� 3031Aaa 226IAaa 2261Aaa 1961Aaa 591 Aaa Inv# Inv Type CUSIP Security Broker Date LDate 10988 FAC 3130HOAV5 iFederal Agriculture Mtg Corp .MORETN 12/12/2023 10/1/2025 11024 FAC 31424WHG0 Federal Agriculture Mtg Corp IPS 4/29/2024 4/16/2027 8/12/20251 8/12/2025 12/23/2024 2/14/2025 4/10/2026 4/10/2026 11/13/2025 9/1/2026 12/8/2025 9/4/2025 5/16/2025 I 12/12/2025 3/13/2026 8/25/2026 6/13/2025 3/13/2026 2/26/2027 3/12/2027, 10/1/20271 10/21/2025 6/17/2027'. 2/17/2027 8/12/2025 1/29/2025 1/15/2025 10/22/2025 9/23/2025 7/21/2025 �I^O14)104040 NIN 0 010 NIN'IN.N co N N N ;- O N N 0 00 i0) NIN Of.- NI(N*(V 0 010 N'NN 00 O) N c-N WIW 8/21/2025 8/29/2025 tO Ol0M N NIN 0 0,O N N1N V N‘._. .0 c- N 0 N C N N�� V 1` (OM N N.((i 0,01010 NI,N VI () NIV' Oa(O N IN ((4iN N N 0 0IO N NININ SIN O j(!)I (n -CO r) MIS �I� 4 NINiM I(p CN' 4 N at 0 0 NIN cc) (n If- N (O(O N N 0 0 N N N 0 __ r) N 0) 7/15/2025 7/15/20251 6/15/2025 CO N 0 N (O c- f` OIO N N 010 N'N N.N ,-N- 00 00 CD IN N'N 010 N.N O (n (M N Ni0 cc) MIMiMiM N N'N1,N'N 0 0 N NIN.N:N iv N N <- .- 010I0 W N.0) N I0 a- N N N N N N 0 0 N N 00 O 7 M M;Cc) NIN 0;0 N'N (O I-2 _ cc) N 0 N N N r)1 M NIN 0 0 NIN o010 N c- .-11` 7 V NNN 0 0 NNN 0) N N�.y M V d' V N 0 CD N 4 co O "' 0 d' N N CD O N N co N - N .- 0 0 N N O O N N 4 O M 00 O c- V NjN N N NjN N N 0 0,0 010 N N1N NIN co W co O d' ` _ M.p - �- -'� V 03 N N O 0:0 N NIN co co N O .— 0 O N N O N MIN h NiW OIO NIN 010 NIN co co (0N co 010 N N 0 0 N N 1� 00 NN co co O O NNN 0 0 N N M d' `- 010.114 NIN 0 0 N N N O AIM s-1�1I N N 0 0 N N 4 O •- f� N1(NIN NINN 0 010 N N:IN M; M'cn a ; a - NIN N NIN 01010 N N:N 7.7:7 N p -1-l-ice N N N N 0 0 N N 8 00 N N1NIN N N NIN 0 0 0i0 N N.N N O �:010 Icco c` cc)NN N 0 N d) N IH C1)dW Rio 10 2 PS MORETN 0 0 a a 0 0 uv, a;a RWB RWB MORETN RWB RWB PS PS RWB STIFEL PS DA DAV GPAC DA DAV DA DAV CASTLE CASTLE RWB CASTLE MORETN CASTLE GPAC DA DAV PS UJ W F1W QIO'QI(n 01210:-,13_ PS RWB CASTLE 1 1 W IF 00 00 Ffm!CO WI �Ic.:21 IOI(n ce ccIUIKIecI2Ia I- F- WIW O'0O 0O1O ai21212(2I2I�12 F- F- W W'WiWiW 0!0 F-I! 010 MORETN MORETN PS PS STIFEL Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Horne Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank 1 Federal Home Loan Bank ;Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp 1 Federal National Mtg Assn !Federal National Mtg Assn Federal National Mtg Assn 1 Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treas! _U.S. Treasury U.S. Treasury 10763 FAC 3133EL3P7 10764 FAC 3133EL3H5 10820 FAC 3133EMLP5 10927 FAC 3133ENPG9 10971 FAC 3133EPPRO 10975 FAC 3133EPPRO I 10985 FAC 3133EPC37W 10987 FAC 3133EHV1 11006 'FAC 3133EPL37 10937 FAC 3130AK5E2 10947 FAC 3130ASR92 10964 FAC 3130AWKM1 10972 FAC 3130AXB31 10976 FAC 3130ALAJ3 10984 I FAC 3130AWLY4 11005 FAC 3130ALSW5 11023 'FAC 3130AL5A8 11025 FAC 3130AVBC5 11030 FAC 3130632T9 11043 FAC 3130B3DN0 11047 FAC 3130B2Y33 11062 FAC 3130AL2X1 10766 FAC 3134GWND4 10792 FAC 3134GW5Q5 10821 FAC 3134GXKK9 10905 FAC 3134GWZV1 10944 FAC 3137EAEX3 10955 FAC 3137EAEU9 11033 FAC 3134GVYY8 11041 FAC 3134HATD5 11054 FAC 3134GW6C5 10762 FAC 3136G4E74 10765 FAC 3136G4N74 10767 FAC 3136G4L84 10770 I FAC 3136G4X24 10772 FAC 3136G4N74 10773 FAC 3136G4X24 10774 FAC 3136G4N74 10793 IFAC 3135GA2N0 10796 FAC 3135G06G3 10952 FAC 3135G03U5 11026 .FAC 3135GAS85 10904 TRC 91282CEH0 10920 TRC 912828ZL7 10921 TRC 912828ZT0 10929 TRC 91282CDZ1 10934 TRC 91282CED9 10935 .TRC 91282CEU1 10936 TRC 91282CEY3 10942 TRC 91282CDN8 10943 TRC 91282CDZ1 10945 TRC 9128285C0 10946 TRC 91282CEY3 10958 TRC 91282CEY3 10959 TRC 91282CEU1 110963 TRC 91282CHM6 Purchase Maturity Days To Ratings Coupon Par Market Book Call Value Value Date 1,990,469 1,979,672 1 - - 1,992,734 1,981 390 ! - _ 1,982,266 !, 1,971,880 - -.,-- 2,004,844 1,991,804 - - 2,014,766 2,001,127 - - c) M (0 <-(0 N-CO 0) 0) (0 (O CO N t- ar N 00 0) 0)0) 2,007,891 1,997,829 ' - - 1,987,773_1__1,986,241 - - 3,173,656 3,167,356 - - 1,489,770 1,486,959 - - 2,976,984 2,974,164 ' - - 3,676,123 j 3,670 856- 3,167,094 3,162,787 - - 1,992,859 1,986,678 - - 1,990,469 1,983,754 - - 701,291 f 699,5901 - - 1,937,813 i 1,932,033 1 - - 2,014,766 2,005,732 - - 2,015,625 2,006 268 - 1,926,094 1,927,893 - - 1,986,016 ! 1,986,089 - _-_ 1,997,578 1,996,083 - - 1,992,734 1,992,096 - - 1,990,469 1,989,309 - - 1,997,430 1,997,141 _ - 1,493,777 1,493,009 - - 1,098,586: 1,098,327 - - 1,992,891 1,980,719 - 2,007,031 1,995,113 - - 965,117 978,177 - - 952,578 965,209 - - 911,836 915,622 - - 965,117 968,842 - - 1,884,922 1,885,422 - 2,000,781 1,997,863 1 - - 1,980,703 1,974,502 . - 1,975,078 1,972,497 - - - 1,983,828 ! 1,981,661 ; - - - - 1,930 234 1 1,925 680 - - 1,801,406 1 1,795,629 - - 942,461 942,194 - - 2,016,016 2,009,668 - - 2,015,625 2,011,650 - - 2,015,313 2,008,969 - - 1,983,828 1 1,980,047 1,992,891 1,987,412 - 2,003,828 1,998,556 1- 2,014,766 1 2,010,766 - - 1,948,047 1 1,939,919 - - 2,007,031 2,001,686 - - 2,015,625 2,010,536 1,992,891 1,987,053 - - 2,015,313 2,008 379 j - - 1 930,234 1,922,665 - - 900,703 896,383 - - 2,003,828 1,996,742 - - 1,986,719 1,977,162 - - 1,997,813 1 1,991,622 - - 1,995,576 2,004 854 - - 1,921,980 2,020 349 7/11/2026 964,264 '', 968,802 6/12/2027 1,928,528 1,929,169 6/12/2027 TRC 91282CGE5 U.S. Treasury Inv# Inv Type CUSIP Security Broker Date Date Maturity Moodys S&P/Fitch Rate YTM 365 Value 10965 ---- ry CASTLE 11/16/2023 1/15/2026 4101Aaa 3.875 4.838231 2,000,000 _....__... 10966 --TRC 91282CGL9 U.S. Treasury CASTLE 11/16/2023 2/15/2026 4411Aaa 4 4.8207532 2,000,000 10969 TRC 91282CHB0 U.S. Treasury PS 11/17/2023' 5/15/2026 530 Aaa 3.6251 4.661229 2,000,000 4.375 4.6314599 2,000 000 __ 4.625I 4.5910231 2,000,000 3.625 4.66990961 2,000,000_ 4 4.74355971 2,000,000 4.625' 4.7122051 2,000,000 15'1 4.9532547 2,000,000 3 4.727741 3,200,000 3.5 4.65989521 1,500,000 1.751 4.9003222' 3,000,000 AA+ 2.6251 4.85001971 3,700,000 2.125 4.8150714 3,200,000 41 4.6803125 2,000,000 3.875 4.6417612 2,000,000 4.75; 4.83933831 700,000 1.625'' 4.6184916 2,000,000 4.625'1 4.4580016 2,000,000 4.625 4.45100971 2,000,000 1.625 4.2619955! 2,000,000 3.75 4.2870073 2,000 000 4.251 4.4837829': 2,000,000 _ 4' 4.344556I 2,000,000 3.87511 4.3774643 2,000,000 1 4.8731326 2,000,000 1.125 5.0499998 1 1,500,000 1 5.1070241 1,100 000 4 4.48702571 2,000,000 4.375' 4.5014721 2,000,000 2.751 3.6179234 1,000,000 2.251 3.6146751 1,000,000 0.51 3.9794518 1,000,000 2.75] 3.995331 1,000,000 0.625 4.2289425 2,000,000 4.125 4.1641208 2,000,000 3.75 4.2523051 2,000,000 3.51. 4.2882652, 2,000,000 3.75, 4.2983803 ! 2,000 000 1 0.6251 4.2897994I 2,000,000 2.75 4.23919261 2,000 000 0.375!1 4.2492627 2,000,000 0.6251 4.2603865 1,000,000 4.51 4.29 00241 2,000,000 4.6251 4.3106228 2,000 000 4.5 4.2971762 2,000 000 3.75 4.34684911 2,000,000 4 4.3115371 2,000,000 4.25 4.2810773, 2,000,000 4.6251 4.32000021 2,000, 000 3.1251 4.29523491 2,000,000 4.3751 4.3301414; 2,000 000 4.6251 4.3403604 2,000,000 4 4.32050381 2,000,000 4.51 4.3102841 2,000,000 2.75 4.3000349 2,000 000 0.3751 4.3046922 1,000 000 4.25 4.3230897 2,000,000 3.875 4.3008741 2,000,000 4.125 4.323562 2,000,000 AA+ 2.75''1 0.6389292' 2,000,000 AA+ 2.05 1 1.45515291 2,000,000 AA+ 2.9 4.10002231 1,000,900 {AA+ 2.91 4.26497021 2,000 000 622 Aaa 6831Aaa 530,1Aaa 4411Aaa 469 Aaa 76 Aaa 226IAaa 2881Aaa 104 Aaa 135 Aaa 165IAae 3791Aaa 410 Aaa 242 Aaa 441 Aaa 6831Aaa 714iAaa 5301Aaa 5001Aaa 3181Aaa 4411Aaa 4101 Aaa 14 Aaa 45'Aaa 14 Aaa 775 Aaa 744 Aaa 972Aaa I 987 Aaa ] 941 Aaa 972 Aaa 6079721 1064 0671I 6681 6381 N Q 1033 607, 895! _.. 714 Aaa 865 638', 775 I Aaa -- 8341 683 Aaa 1 10031 7441Aaa 7141 as 775 Aaa 865 9721Aaa 10331 834 10481 8061 431Aaa 649 Aaa 1015 Aaa 1015 Aaa N. N ((00 00) 11 /17/20231 8/15/2026 11/17/20231 10/15/20261 11 /22/20231 5/15/2026 11/22/2023! 2/15/2026 11 /22/20231 3/15/2026 12/8/20231 2/15/2025, 12/8/2023 7/15/20251 12/8/2023 9/15/20251 12/8/2023, 3/15/2025 12/8/20231 4/15/2025 12/8/2023 5/15/2025, 12/12/2023 12/ 15/2025'1 12/12/2023- 1/15/2026 12/12/20231 7/31/2025 12/12/2023 2/15/20261 12/12/2023 10/15/2026 12/12/20231 11 /15/2026] 12/19/2023! 5/15/20261 12/19/2023; 4/15/2026 12/19/2023 10/15/2025 12/19/2023! 2/15/2026 12/19/2023 1 / 15/2026 I 12/19/2023 12/15/2024 2/27/2024 1/15/20251 2/27/2024 12/15/2024 3/21/2024 1/15/2027 3/21 /20241 12/15/20261 10/4/20241 7/31/2027! 10/4/2024 8/15/20271 10/25/2024 6/30/2027 10/25/2024 7/31/2027] 11/6/2024 7/31/2026] 11/6/2024 10/31/2027 11/14/2024 8/15/2027 11/14/2024' 9/30/2026 11/14/2024' 8/31/2026 11/14/2024 7/31/2026 11/14/2024 7/31/2027 11/14/2024 9/30/2027'1 11/15/20241 7/31/2026'' 11/22/2024 5/15/2027 11/22/2024 11 /15/2026 11/22/2024 4/15/2027 11/22/2024 8/31/2026 �11 /22/2024 1/15/2027 11/22/2024 3/15/2027 11/22/2024; 10/15/2026 11/25/2024 8/31/2027 11/25/2024 12/15/2026 11/25/2024 11/15/2026 11/25/2024, 1/15/2027 11/25/2024 ! 4/15/2027 11 /25/20241 7/31/2027' 11/25/2024 9/30/202 i 11/25/2024 3/15/2027 11/25/2024 10/15/2027 11/25/2024 2/15/2027 12/3/20201 1/13/2025 11/18/2021 9/11/2026 10/25/2024, 9/12/2027 11/6/2024 { 9/12/2027 GPAC STIFEL GPAC CASTLE CASTLE 1 GPAC GPAC GPAC DA DAV DA DAV DA DAV DA DAV RWB GPAC 1 STIFEL STIFEL STIFEL 1 CASTLE CASTLE CASTLE GPAC GPAC STIFEL MORETN STIFEL CASTLE CASTLE CASTLE CASTLE 1GPAC CASTLE GPAC CASTLE CASTLE CASTLE CASTLE CASTLE 1 STIFEL CASTLE DA DAV ICASTLE CASTLE CASTLE CASTLE CASTLE_ I DA DAV 1 IPS DA DAV DA DAV GPAC GPAC GPAC (GPAC [CASTLE ICASTLE 1 'CASTLE 1 IPS Q Q 0000 Q Q U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury _ U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury IU.S. Treasury IU.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury , U.S. Treasury U.S. Treasury U.S. Treasury U.S. Treasury 1 U.S. Treasury U.S. Treasury i i 1 1 o o =I E. N N al a i a U 0 C U) 4) a al . 10970 TRC 91282CHU8 10973 TRC 91282CJC6 10974 ITRC 91282CHB0 10977 TRC 91282CGL9 10978 TRC 91282CGR6 1 10979 TRC 91282CDZ1 I 10980 TRC 91282CEY3 10981 ITRC 91282CFK2 F10982 TRC 91282CED9 10983 TRC 91282CEH0 F10986 ITRC 912828X61 10991 TRC 91282CGA3 10992 TRC 91282CGE5 10994 TRC 91282CHN4 1 r95 TRC 912828P46 96 TRC 91282CJC6 10997 1TRC 91282CJK8 10998 _ 1TRC 912828R36 10999 TRC 91282CGV7 11000 TRC 91282CFP1 11002 TRC 91282CGL9 11004 TRC 91282CGE5 11007 TRC 91282CDN8 11018 TRC 91282CDS7 11020 TRC 91282CDN8 11021 TRC 91282CJT9 11022 TRC 91282CJP7 11031 ITRC 91282CFB2 111032 TRC 9128282R0 11038 TRC 912828ZV5 11040 TRC 91282CFB2 11044 TRC 91282CCP4 11046 TRC 91282CFU0 11048 -FTRC 91282CLG4 11049 TRC 91282CLP4 I 11050 TRC 91282CLH2 1 11051 TRC 91282CCP4 11052 TRC 91282CFB2 11053 TRC 91282CAL5 11055 TRC 91282CCP4 11057 ,TRC 91282CKR1 11058 TRC 91282CJK8 11059 ;TRC 91282CKJ9 11060 TRC _ __ 91282CL_H2 11061 :TRC 91282CJT9 11063 TRC 91282CKE0 11066 TRC 91282CJC6 11067 ITRC 91282CFH9 11068 ITRC 91282CJP7 11069 TRC 91282CJK8 11070 TRC 91282CJT9 11071 _ TRC __ 91282C_KJ9 11072 TRC 91282CFB11- 11074 1TRC 91282CAL5 11075 TRC 91282CKE0 11076 TRC 91282CLQ2 11077 TRC 91282CKA8 10806 MCI 037833DF4 10865 1MC1 037833DN7 11039 1MC1 037833DB3 11045 ;MCI 037833DB3 Purchase Maturity Days To Ratings Coupon Par Market Book Call 01 0, N,CO a-: O1M N,c- O) i 1 0) CO In O) O 0 0 N '- M N N 0 O11[) O 1�' N N co co O 0 N N I CO 1 0l i I� �'i� J O N'`- OINiO 0 0' N N 1 i i i i 0 I 0 E IIIM iE 1 E i 0 Cn' I O_ In'T 0_ (0) r'. G) O;N a- V EEEE `) cO O N V,- co m CO 0 0. N CO G) O) u) O W M N N I 0- 1, N'N'I� CO G) El 00 1 C N 00 N CO GO'' co O)'I0 V,N I i V co O) N n CO 00 O'. MIO co V'. 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JEFFERSON COUNTY SCHOOL DIST STIFEL 111/15/2024 KLAMATH CNTY OR SCH DIST IPS 7/1/2021'1 Lane County School District ; PS ' 10/9/2024 Salem Keizer School District PS I 12/7/2021 Salem-Keizer School District PS 11 /6/2024 MULTNOMAH CO-REF-TXBL GPAC 1/21/20211 CMULTNOMAH COUNTY OR SCHOOLS CASTLE 7/15/2021 OR EDU DISTS FF&C PENSION OBLI R W B 12/8/2021 OR EDU DISTS FF&C PENSION OBLI GPAC 10/24/2024'1 !OREGON STATE GPAC 1 12/1/20221 1 Oregon State Lottery 1 GPAC 9/24/2024 Oregon State Lottery STIFEL 10/23/2024 Oregon State Lottery STIFEL 110/23/2024 OR ST COMMUNITY COLLEGE DIST 1GPAC 11/18/2021 1 OR ST COMMUNITY COLLEGE DIST GPAC 9/25/2024I ODOT HWY USER TAX REV R W B 12/8/2021 Portland Community College MORETN 1 7/23/2021 I ';RANCHO SANTIAGO CA CMNTY CLG D 1GPAC 12/1/20221 I SAN MATEO CA FOSTER CITY SCHO I DA DAV ; 2/16/2021 ITIGARD OR WTR SYS REVENUE !PS 11/3/20201 IUNIV OF CALIFORNIA CA REVENUES STIFEL 9/25/2024 I Washington County SD Municipal PS 11/17/2020 Local Govt Investment Pool 7/1/2006 First Interstate Bank 7/1/2006 First Interstate Bank - 110/13/2023 10817 MC1 46625HKC3 10826 MC1 46625HKC3 11065 ;MC1 48125LRU8 10814 1MC1 931142DV2 10801 MC1 30231GBH4-1 10800 MC1 98459LAA1 10788 1MUN 014365DS6 11073 1MUN 0793653X8 10930 MUN 13048VLK2 10871 MUN 250325UL9 11056 MUN 473448EZ7 1 10840 MUN 498368EB1 11034 1MUN 515390PX4 10870 ;MUN 569280EX4 11042 MUN 569203MG4 10825 MUN 625506PX2 10841 JMUN 625517NE3 10875 MUN 68587FAW4 11037 MUN 68587FAX2 10950 MUN 68609TWD6 11028 1MUN 68608USZ0 11035 MUN 68609TNF1 11036 MUN 68609TWF1 10863 MUN 68583RCV2 11027 MUN 685869FR5 10876 MUN 68607DVC6 10845 MUN _ 736688MF6 10951 MUN 752147HJ0 10831 MUN 799055QU5 10787 MUN 88675ABS4 11029 ;MUN 91412HGF4 10798 1MUN 938429V61 10078 RRP SYS10078 10084 1RR2 SYS10084 N O 0 0 rl NI cc CL 1G! 00 0 O BOARD OF COMMISSIONERS AGENDA REQUEST & STAFF REPORT MEETING DATE: December 18, 2024 SUBJECT: Finance Report for November 2024 RECOMMENDED MOTION: None —discussion item only. BACKGROUND AND POLICY IMPLICATIONS: The Finance Department will present the monthly financial report. The report is informational only and is intended to provide the Board of County Commissioners with current financial information. The report will provide budget to actual comparisons and highlight any potential issues or changes that may impact the current or future budgets. There are no direct policy implications. BUDGET IMPACTS: None ATTENDANCE: Robert Tintle, Chief Financial Officer 1 ES i MEMORANDUM DATE: December 18, 2024 TO: Board of County Commissioners FROM: Robert Tintle, Chief Financial Officer SUBJECT: Finance Report for November 2024 Following is the unaudited monthly finance report for fiscal year to date (YTD) as of November 30, 2024. Budget to Actuals Report General Fund • Revenue YTD in the General Fund is $42M or 87.4% of budget. By comparison, last year revenue YTD was $38.9M and 87.5% of budget. • Expenses YTD are $14.9M and 30.3% of budget. By comparison, last year expenses YTD were $18.2M and 39.5% of budget. • Beginning Fund Balance is $15.5M or 106.4% of the budgeted $14.6M beginning fund balance. County Wide Financial Dashboard Fund Select all (Blank) 001 - General Fund 010 - Assmt-Clerk... 020 - Code Abate... 030 - Community... 040 - Court Techn... 050 - Economic D... 060 - General Cou... 070 - General Cou... 090 - Project Dev... 120 - Law Library 130 - Park Acquisi... 132 - Park Develo... Monthly GL P... 0 5 $13.3M Canilr:yrency (Blank) All Major Funds Requirements $14.9M 30.3% 14M S2M an+ 10041 Resources 87.4% Monthly Expenditures 4 6 5 001 - General Fund Budget to Actuals Beginning Working Capital eas ttri socm 106.4% •Last Year Actuals •Current Year Actualz Monthly Revenues i4041 i20M SOP:( -a MOO 0 2 6 •Last Year Actuals •Current Year Actuals 39.6% % of last year budget to 87.5% % of last year budoet 10 12 52051 i004 41.7% Year Complete Budget to Actuals by Category •Actuals •Budget •Projection Per:onne. Transfers out MatcrlaLP. Capri sar:lces Smites 0u1 y Projected Ending Working Capital I Approved FTE 51 $105.1 i20M •Budget •Projection 121.06 VACANT 8. 58% 0_; FILLED 91 429) On the attached pages you will find the Budget to Actuals Report for the County's major funds with actual revenue and expense data compared to budget through November 30, 2024. Position Control Summary Position Control Summary FY25 July -June Percent Org Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Unfilled Assessor Filled 28.63 28.63 28.63 28.63 29.63 Unfilled 6.64 6.64 6.64 6.64 5.64 18.25% Clerk Filled 10.48 9.48 8.48 8.48 8.48 Unfilled - 1.00 2.00 2.00 2.00 13.35% BOPTA - Filled 0.52 : 0.52 0.52'. 0.52 0.52 Unfilled - 0.00% DA Filled 57.70 58.70 58.70 58.90 58.55 Unfilled 3.40 2.40 2.60 1.40 1.75 3.80% Tax Filled 6.50 t 6.50 6,50 6.50 6.50 Unfilled - ' 0.00% Veterans' Filled 4.00 < 5.00 : 5.00 5.00 5.00 Unfilled 1.00 - 4.00% Property:Mgmt Filled 3.00 3.00 3.00 3.00 3.00 Unfilled - 0.00% Total General Fund Filled 110.83 111.83 110.83 111.03 111.68 - - - - Unfilled 11.04 10.04 11.24 10.04 9.39 8.51% Justice Court ' Filled 4.60 4.60. 4.60 ' 4,60 4.60 Unfilled 0.00% Community Justice Filled 43.00 44.00 42.00 45.00 45.00 Unfilled 6.00 5.00 7.00 4.00 4.00 10.61% Sheriff ` Filled 225.75 228.50 230.50 229.50 - 230.50 Unfilled 45.25 ' 42.50 40.50 41.50 40.50 15.52% Houseless Effort Filled Unfilled - 1.00 - 1.00 - 1.00 - 1.00 1.00 100.00% Health Srvcs .:`Filled 384.93 379.53 381.83 376.03 381.43 Unfilled 35.38 40.78 39.48 45.28 40.88 9.58% CDD Filled 46.00 49.00 48.00 49.00 49.00 Unfilled 5.00 2.00 3.00 2.00 2.00 5.49% Road `>Filled 59.00 59.00 59.00. 59.00 59.00 Unfilled 2.00 2.00 2.00 2.00 2.00 3.28% Adult P&P Filled 31.63 34.63 34.63 34.63 34.63 Unfilled 8.13 5.13 5.13 5.13 5.13 14.40% Solid Waste Filled 39.00 : 38.00 39.00 40.00 40.00 Unfilled 5.00 6.00.' 5.00 4.00 4.00 10.91% Victims Assistance Filled 7.50 7.50 7.50 8.50 8.50 Unfilled 2.00 2.00 2.00 1.00 1.00 16.84% GIS Dedicated Filled 2.00:' 2.00 2.00 2.00 2.00 Unfilled 0.00% Fair & Expo Filled 13.50 13.50 13.50 13.50 13.50 Unfilled 4.00 4.00 4.00 4.00 4.00 22.86% Natural Resource Filled 2.00::. 2.00 2.00. 2.00 2.00 Unfilled 1.00 1.00 1.00 1.00 1.00 33.33% ISF - Facilities Filled 24.75 24.75 25.75 25.75 25.75 Unfilled 3.00 3.00 2.00 2.00 2.00 8.65% ISF-Adman Filled 9.75 9.75 9.75 9.75 9.75 Unfilled 0.00% ISF - BOCC Filled 3.00 3.00 3.00 3.00 3.00 Unfilled - - - - 0.00% ISF-Finance Filled 12.00. ` 13.00. 13.00 13.00 12.00 Unfilled 2.00 1.00 1.00 1.00 2.00 10.00% ISF - Legal Filled 7.00 7.00 7.00 7.00 7.00 Unfilled - - - - - 0.00% ISF - HR Filled .:9.80.: 9.80 -9,00 10.00 9.00 Unfilled 1.20 1.20 2.00 1.00 2.00 13.45% ISF - IT Filled 18.00 18.00 18.00 18.00 18.00 Unfilled 2.00 2.00 2.00 2.00 2.00 10.00% ISF - Risk Filled 3.25 3.25.` 3.25 3.25 '.:3.25 Unfilled - - - - .10.00% 911 Filled 56.15 56.15 57.53 57.00 57.00 Unfilled 4.85 4.85 3.48 4.00 4.00 6.94% Total: Filled 1,113.43 1,118.78 1,121.65 1,121.53 1,126.58 - - - - - - Unfilled Total 138.84 1,252.26 133.49 1,252.26 131.81 1,253.46 130.94 1,252.46 126.89 1,253.46 A - - - - - - - - - - - - %Unfilled 11.09% 10.66% 10.52% 10.45% 10.12% 10.57% A 1.0 FTE increase in HS Budget to Actuals - Total Personnel and Overtime Report FY25 YTD November 30, 2024 Total Personnel Costs Fund Budgeted Personnel Costs Actual Personnel Costs Projected Personnel Costs Projection (Over) / Under Budget 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriffs Office 274 - Health Services 295 - CDD 325 - Road 355 - Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - All Other Funds Total $ 19,771,085 7,517,894 234,588 836,621 622,013 50,059,678 58,414,062 7,963,984 9,556,843 6,387,456 5,739,145 2,039,023 229,798 159,210 496,919 $ 6,919,285 2,536,147 95,122 346,511 240,648 18,705,466 21,978, 595 2,923,670 3,541,077 2,183,636 1,938,234 666,034 97,160 $ 18,392,925 6,764,009 234,588 836,621 637,982 46,828,736 57,401,120 8,063,020 9,247,371 5,452,225 5,739,145 1,676,105 233,873 60,332 158,727 196,646 506,914 10,237,093 3,679,263 9,536,196 18,606,752 6,503,632 18,606,752 $ 198,872,164 $ 72,611,459 $ 190,316,309 Overtime Actual (Over) / Under Budgeted OT OT Budget $ 1,378,160 $ 69,100 $ 753,885 100,000 © (15,969) 3,230,942 1,012,942 ® (99,036) 309,472 935,231 362,918 ® (4,075) 483 © (9,995) 700,897 2,869,000 107,726 13,000 200,000 10,000 150,000 40,000 5,000 15,492 $ 53,608 54,437 45,563 992,660 54,215 14,975 46,291 3,364 42,802 36,095 2,395 1,782 1,876, 340 53,511 © (1,975) 153,709 6,636 107,198 3,905 ® (2,395) 3,218 485,000 95,949 389,051 50,600 12,474 38,126 $ 8,555,855 $ 4,099,426 $ 1,372,932 $ 2,726,494 Budget to Actuals - Countywide Summary All Departments FY25 YTD November 30, 2024 (unaudited) RESOURCES 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals % Budget Actuals % Projection 001 -General Fund ; 44,408,216 45,560,565 103% ; 46,948,469 40,864,179 87% ; ; 47,448,240 101% 030 - Juvenile a 1,014,168 1,042,664 103% i 926,504 261,178 28% , i 952,004 103% 1 160/170 - TRT ' 12,751,790 12,485,782 98% ' 12,168,000 7,687,825 63% ' ' 12,036,895 99% ' 200 - ARPA ; 14,458,597 4,060,299 28% ; 8,644,978 5,512,005 64% ; ; 10,354,775 120% 220 - Justice Court ' 525,540 529,969 101% 1 506,200 221,669 44% 1 1 506,900 100% 1 255 - Sheriffs Office ' 58,558,288 60,325,051 103%' 63,747,262 55,511,447 87% ' ° 63,531,735 100%' 274 - Health Services ; 60,343,687 61,045,659 101% ; 68,457,652 25,567,025 37% ; ; 68,056,803 99% 295 - CDD ' 10,460,840 8,523,648 81% i 9,401,238 4,018,836 43% i i 9,511,954 101% 1 325 - Road ' 26,673,711 27,151,594 102%' 27,479,906 12,472,779 45% ' ' 27,404,305 100%' 355 -Adult P&P 5,535,606 5,818,189 105% ; 6,323,657 3,441,117 54% i i 6,392,273 101% 465 - Road CIP 2,179,426 2,951,833 135% 1 1,357,339 224,850 17% 1 1,420,939 105% 610 - Solid Waste ' 15,995,411 17,733,226 111%' 19,769,001 8,039,011 41% ' ' 19,923,301 101%' 615 - Fair & Expo , 2,343,500 2,843,093 121%, 3,206,000 1,168,695 36% ; ; 2,701,196 84% , 616 - Annual County Fair ' 2,324,117 2,460,606 106%' 2,350,667 2,584,065 110% 3,152,957 134%' 617 - Fair & Expo Capital 64,800 225,047 347%, 88,000 146,526 167%, 219,912 250%, Reserve i ' 618 - RV Park 530,800 534,892 101%, 489,000 215,864 44% , , 470,600 96% 619 - RV Park Reserve ' 34,300 45,518 133%' 45,000 23,495 52% ' 56,400 125%' 670 - Risk Management ; 3,714,303 3,841,634 103% ; 3,398,791 1,693,900 50% 3,606,677 106% 675 - Health Benefits , 30,654,045 31,873,028 104%, 36,843,787 15,868,393 43% , , 42,854,789 116%, 705 - 911 ' 14,034,323 14,405,107 103%' 14,733,900 11,420,696 78% ' ' 14,735,015 100%' 999 - Other 81,793,214 71,303,509 87% ' 66,998,812 22,013,100 33% ' ' 66,182,428 99% ' TOTAL RESOURCES 388,398,682 374,760,913 96% ' 393,884,163 218,956,657 56% ' ' 401,520,098 102% Budget to Actuals - Countywide Summary All Departments FY25 YTD November 30, 2024 (unaudited) REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 --I Fiscal Year 2025 Budget Actuals % Budget Actuals % Projection % 1 001 - General Fund ; 25,420,807 23,850,628 94% ; 29,540,436 10,131,136 34% ; ; 28,296,676 96% 030 - Juvenile u 8,481,279 7,884,757 93% , 9,381,846 3,202,610 34% 8,571,692 91% 160/170 - TRT ' 6,902,223 6,827,243 99% ' 5,736,054 4,136,294 72% ' ' 5,687,487 99% ' 200 - ARPA ; 9,837,656 3,762,562 38% i 4,022,833 898,202 22% ; ; 4,022,833 100% 220 - Justice Court i 828,370 816,713 99% i 819,797 338,133 41% i 0 835,766 102% 1 255 - Sheriffs Office ' 65,641,097 59,140,333 90% ' 66,383,775 24,251,916 37% ' ' 63,394,869 95% ' 274 - Health Services ; 72,307,648 67,056,125 93% ; 83,520,173 27,694,918 33% ; ; 79,758,857 95% , 295 - CDD i 10,269,561 8,898,411 87% 9,946,795 3,676,301 37% 1 10,043,831 101% 1 325 - Road ' 17,124,761 15,805,727 92% ' 19,549,812 7,324,910 37% ' ' 19,240,340 98% ' 355 - Adult P&P ; 7,576,032 7,028,249 93% , 8,371,685 2,876,568 34% , , 7,381,458 88% , 465 - Road CIP 24,142,169 23,124,456 96% 1 16,323,504 2,498,962 15% 1 13,831,270 85% 610 - Solid Waste ' 14,404,534 13 823,996 96% ' 17,321,744 5,386,011 31% ' ' 17,321,744 100% ' 615 - Fair & Expo ; 3,734,327 3,867,176 104%, 4,838,162 1,470,556 30% , , 4,086,810 84% 616 -Annual County Fair 2,582,856 2,438,099 94% 2,671,901 2,370,120 89% 2,661,930 100% 617 - Fair & Expo Capital ' 1,090,000 465,928 43% ' 1,260,000 66,857 5% ' ' 1,260,000 100% ' Reserve 1 + 1 1 618 - RV Park , 617,131 517,201 84°A) i 726,864 144,645 20% , , 691,411 95% , 619 - RV Park Reserve ' 174,000 45,252 26% ' 170,000 0% ' 170,000 100% ' 670 - Risk Management ; 4,744,447 4,502,990 95% ; 5,599,742 2,328,167 42% 5,679,482 101% 675 - Health Benefits i 35,687,213 34,121,294 96% , 33,701,342 11,005,085 33% i 1 38,819,094 115% 705 - 911 ' 15,113,760 13,427,592 89% ' 17,254,619 5,162,873 30% ' ' 16,553,722 96% ' 999 - Other ; 93,331,824 64,265,927 69% ; 107,023,566 21,306,977 20% ; ; 107,179,093 100% TOTAL REQUIREMENTS ' 420,011,695 361,670,659 86% 444,164,650 136,271,243 31% 435,488,365 98% ES Budget to Actuals - Countywide Summary All Departments FY25 YTD November 30, 2024 (unaudited) TRANSFERS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals % Projection 0/0 001 -General Fund ° (20,963,314) (20,201,737) 96% ° (18,658,137) (3,634,109) 19% ° ° (17,834,719) 96% ' 030 - Juvenile , 6,678,013 6,678,013 100% 1 8,068,153 3,361,730 42% i e 8,068,153 100% 160/170 - TRT ' (8,575,254) (7,022,091) 82% ' (8,431,946) (2,887,894) 34% ' ° (8,413,771) 100% 200 - ARPA ; (5,022,145) (400,000) 8% (4,622,145) 0% ; ; (4,622,145) 100% 220 - Justice Court i 364,688 286,744 79% i 380,521 158,550 42% i 380,521 100% 1 255 - Sheriffs Office ' 3,377,587 3,380,929 100%3,455,687 1,563,245 45% ' ' 3,493,287 101%' 274 - Health Services ; 8,026,456 5,947,879 74% ; 12,298,215 (361,509) -3% ; ; 8,094,254 66% 295 - CDD 466,530 (195,589) -42% 461,542 48,226 10% i i 778,211 169% 1 I 325 - Road ' (12,700,000) (12,700,000) 100%' (10,720,695) (2,089,362) 19% ' ' (10,720,695) 100%' 355 -Adult P&P ; 510,950 525,950 103% : 626,964 261,235 42% ; ; 626,964 100% 465 - Road CIP u 12,500,000 12,500,000 100% 1 10,631,333 0% 1 i 10,631,333 100% 1 610 - Solid Waste ' (1,703,962) (2,613,962) 153%' (4,564,141) (1,143,392) 25% ' ' (4,564,141) 100%' 615 - Fair & Expo 875,681 1,008,090 115% ; 1,179,123 491,301 42% ; 1,166,401 99% 616 - Annual County Fair u (34,503) (34,503) 100% : (121,900) (50,792) 42% 1 (121,900) 100% 617 - Fair & Expo Capital ' 824,187 662,984 80% ' 592,396 334,332 56% ' ' 586,943 99% ' Reserve 1 t 1 618 - RV Park , 128,436 128,436 100% , 57,858 24,108 42% , , 57,858 100% 619 - RV Park Reserve ' 51,564 51,564 100%' 122,142 50,893 42% 1 122,142 100% ° 670 - Risk Management (503,459) (493,787) 98% : (4,500) (1,875) 42% (4,500) 100% 705 - 911 1 999 - Other 1 15,698,545 12,491,080 80% 1 9,249,530 3,875,313 42% ' ' 12,275,804 133% TOTAL TRANSFERS Budget to Actuals - Countywide Summary All Departments FY25 YTD November 30, 2024 (unaudited) 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 ENDING FUND BALANCE Budget Actuals % Budget Actuals 001 - General Fund 030 - Juvenile 160/170 - TRT 200 - ARPA 220 - Justice Court 255 - Sheriff's Office 274 - Health Services 295 - CDD 325 - Road 355 -Adult P&P 465 - Road CIP 610 - Solid Waste 615 - Fair & Expo 616 - Annual County Fair 617 - Fair & Expo Capital Reserve 618 - RV Park 619 - RV Park Reserve 670 - Risk Management 675 - Health Benefits 705 - 911 999 - Other Projection 11,850,095 15,492,530 131% i 13,308,000 42,591,464 i i 16,809,375 126% 710,902 1,364,608 192% i 762,811 1,784,907 i i 1,813,073 238% 1,801,675 3,163,809 176% ' 3,827,445 ' ' 1,099,446 999% ' 298,942 999% i 4,912,745 i i 2,008,739 999% 61,858 0% i 66,924 42,086 i i 51,655 77% i 7,295,992 15,566,861 213%' 13,199,149 48,389,638 ' ' 19,197,014 145%' 7,480,011 12,456,527 167% ; 7,265,299 9,967,125 ; ; 8,864,727 122% 1,975,730 752,366 38% i 915,985 1,143,126 i i 1,000,000 109% i 2,370,201 5,997,546 253%' 2,433,105 9,056,053 ' ' 3,440,816 141%' 1,470,524 2,326,824 158% ; 1,078,936 3,152,608 ; ; 1,964,603 182% 9,549,637 15,675,284 164% i 11,199,218 13,401,171 1 1 13,896,286 124% 1 2,303,300 4,038,781 175%' 1,824,861 5,548,389 ' ' 2,076,857 114%' 32,617 531,770 999% ; 124,826 721,210 ; ; 312,557 250% 228,205 509,451 223% 1 156,866 672,605 i i 878,578 560% i 2,391,825 3,179,332 133% i 2,556,396 3,593,332 i 2,726,187 107% 135,220 312,766 231% 1 67,994 408,093 149,813 220% 1,284,317 1,521,389 118%' 1,510,555 1,595,777 1 1,529,931 101%' 6,466,397 8,168,164 126% : 5,794,549 7,532,022 6,090,859 105% 1,074,575 3,859,732 359% i 8,232,761 8,723,040 i 7,895,427 96% 12,122,906 14,371,465 119%' 10,639,355 20,629,288 ' 12,552,758 118% 1 104,968,103 128,248,177 122% • 85,178,719 132,707,648 91,795,447 108% TOTAL FUND BALANCE ' 175,574,090 237,836,324 135%166,316,309 320,399,772 ' ' 196,154,148 118% Budget to Actuals Report General Fund - Func) 001 FY25 YTD November 30, 2G24 (unaudited) RESOURCES Property Taxes - Current Property Taxes - Prior Other General Revenues Assessor Clerk BOPTA District Attorney Tax Office Veterans Property Management Non -Departmental TOTAL RESOURCES 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals OA Budget Actuals 37,400,000 318,000 3,480,844 775,350 1,259,595 10,200 552,048 136,000 261,179 215,000 38,160,244 422,862 3,846,799 815,379 1,269,890 10,800 470,285 147,228 194,448 215,000 7,630 102% 133% 111% 105% 101% 106% 85% 108% 74% 100% I 39,604,000 328,000 3,745,554 849,000 1,426,160 11,000 483,577 146,200 284,978 70,000 36,531,709 92% 270,951 2,336,867 62% 265,554 31% 575,872 40% 3,456 31% 249,187 52% 57,210 39% 53,612 19% 29,667 42% 490,094 83% 44,408,216 45,560,565 103% ; 46,948,469 40,864,179 87% REQUIREMENTS Budget Assessor Clerk BOPTA District Attorney Medical Examiner Tax Office Veterans Property Management Non -Departmental TOTAL REQUIREMENTS Actuals Budget Actuals 6,189,597 2,351,515 97,522 11,636,672 461,224 940,770 934,283 539,558 2,269,666 25,420,807 5,587,737 90% 2,087,269 79,788 82% 11,237,086 97% 391,213 85% 871,901 872,565 93% 510,327 2,212,743 97% 23,850,628 94% 89% 93% 95% 6,709,361 2,719,443 93,993 13,369,290 466,854 1,041,642 1,093,340 584,094 3,462,419 29,540,436 2,324,144 1,053,423 38,209 4,620,494 98,529 477,894 344,457 226,840 947,144 10,131,136 35% 39% 41% 35% 21% 46% 32% e 39% 27% 34% Projection % $ Variance 39,392,000 328,000 3,920,475 849,000 1,426,160 11,000 483,577 146,200 284,978 70,000 536,850 99% (212,000): A 100% 105% 100% 100% 100% I 100% 100% 100% 100% I 174,921 B 536,850! C 47,448,240 101% ; 499,771: Projection % $ Variance 5,941,627 2,633,161 95,518 13,005,965 466,854 1,059,954 1,038,375 592,803 3,462,419 28,296,676 89% 97% 102% 97% 100% 102% 95% 101% 100% 96% 767,734: D 86,282; E (1,525); F 363,325; G (18,312). H 54,965 1 (8,709): J 1,243,760: TRANSFERS Budget Transfers In Transfers Out TOTAL TRANSFERS Actuals Budget Actuals % Projection % $ Variance 103,790 103,790 100% : 1,146,242 1,165,061 102% : : 1,165,061 102% : 18,819: K (21,067,104) (20,305,527) 96% ! I 7 1 I (19,804,379) (4,799,169) 24% ! ! (18,999,780) 96% ; 804,599! L I 7 (20,963,314) (20,201,737) 96% ; (18,658,137) (3,634,109) 19% ; ; (17,834,719) 96% ; 823,418: FUND BALANCE Budget Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) A B C D E F G H J K L M TOTAL FUND BALANCE Actuals % Budget Actuals 18,987,409 ; (20,963,314) 13,826,000 13,984,330 101% ; 14,558,104 21,709,937 I 17,408,033 (20,201,737) ; (18,658,137) Projection % $ Variance 15,492,530 106% : : 15,492,530 106% 30,733, 043 I I 19,151,564 (3,634,109) � 1 (17,834,719) $ 11,850,095 934,426: 1,743,531 823,418 $ 15,492,530 131% ; $ 13,308,000 $ 42,591,464 320% ; ; $ 16,809,375 126% ; $3,501,375: M Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted. Oregon Dept. of Veteran's Affairs grant reimbursed quarterly Projection reflects unbudgeted Opioid Settlement Payments Projected Personnel savings based on FY24/FY25 average vacancy rate of 15.3% Projected Personnel savings based on FY24/FY25 average vacancy rate of 4.8% Projected Personnel based on overage to date Projected Personnel savings based on FY24/FY25 average vacancy rate of 4.1 % Projected Personnel based on overage to date Projected Personnel savings based on FY24/FY25 average vacancy rate of 6.7% Projected Personnel based on overage to date Previously received opioid settlements being transferred to the General Fund from Health Services. Reduction in transfer out to Health Services of $304,599 related to no longer needing local match; transferring $500K less to the Capital Reserve Fund and retaining these funds in the General Fund as emergency reserves per County's financial policies. Of the total balance, $1,604,213 are restricted Opioid Settlement Funds. s‘NTES Budget to Actuals Report Juvenile - Fund 030 FY25 YTD November 30, 2024 (unaudited) RESOURCES OYA Basic & Diversion ODE Juvenile Crime Prev Leases Inmate/Prisoner Housing DOC Unif Crime Fee/HB2712 Interest on Investments Expungements OJD Court Fac/Sec SB 1065 Food Subsidy Miscellaneous Contract Payments Gen Fund -Crime Prevention TOTAL RESOURCES 41.7% Year Complete Fiscal Year 2Q2.4 Fiscal Year 2025 Budget Actuals Budget Actuals 476,611 106,829 90,228 75,000 52,000 37,500 15,000 10,000 56,500 5,000 89,500 451,260 94,748 93,840 105,120 53,359 54,078 11,384 12,812 72,888 3,675 89,500 95% 89% 104% 140% 103% 144% 76% 128% 129% 74% 100% 477,421 112,772 97,500 65,000 52,000 49,000 40,000 12,000 10,000 6,811 4,000 118,913 22,013 40,664 42% 37,800 58% 0% 31,051 63% 0% 5,813 48% 3,189 32% 1,736 25% - 0% 25% 20% 1,014,168 1,042,664 103% 926,504 261,178 28% Projection $ Variance 477,421 100% ; 112,772 100% 97,500 100% 65,000 100% 52,000 100% 74,500 152% 40,000 100% 0 12,000 100% 10,000 100% 6,811 100% 4,000 100% 25,500: 952,004 103% ; 25,500: REQUIREMENTS Budget Personnel Services Materials and Services Capita! Outlay TOTAL REQUIREMENTS Actuals Budget Actuals 6,852,966 1,599,048 29,265 6,402,707 93% 1,452,785 91% 29,265 100% 7,517,894 1,863,952 2,536,147 34% 666,463 36% : 8,481,279 Projection % $ Variance • 6,764,009 90% 1,807,683 97% 753,885: A 56,269: B 7,884,757 93% ; 9,381,846 3,202,610 34% ; , 8,571,692 91% ; 810,154: TRANSFERS Budget Transfers In- General Funds Transfers Out Transfers Out-Veh Reserve TOTAL TRANSFERS Actuals Budget Actuals OA 6,798,630 (45,000) (75,617) 6,678,013 6,798,630 100% (45,000) 100% (75,617) 100% 6,678,013 100% Projection % $ Variance 8,143,712 3,393,213 42% ; e; (75,559) (31,483) 42% 8,068,153 3,361,730 42% FUND BALANCE Budget Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals Ok Budget Actuals 1,500,000 (7,467,111) 6,678,013 1,528,688 102% (6,842,093) 6,678,013 1,150,000 (8,455,342) 8,068,153 $ 710,902 $ 1,364,608 192% ; $ 762,811 8,143,712 100% (75,559) 100% 8,068,153 100% Projection % $ Variance 1,364,608 119% (2,941,431) ; 3,361,730 $ 1,784,907 234% A Projected Personnel savings based on FY24/FY25 average vacancy rate of 9.9% g Materials and services projections based on current spending trends. 1,364,608 119% : 214,608: (7,619,688) 835,654; 8,068,153 • $ 1,813,073 238% ; $1,050,262: Budget to Actuals Report TRT - Fund 160/170 FY25 YTD November 30, 2024 (unaudited) RESOURCES 41.7% Year Complete Fiscal `t oar 2024 Fiscal Year 2025 Budget Actuals % Budget Actuals Room Taxes 12,630,000 12,372,463 98% i s Interest on Investments 121,790 112,678 93% Miscellaneous 641 12,100,000 68,000 7,640,178 63% , 47,442 70% 205 TOTAL RESOURCES 12,751,790 12,485,782 98% ; 12,168,000 REQUIREMENTS Projection % $ Variance 11,923,395 99% : (176,605)i A 113,000 166% 45,000 500 500, 7,687,825 63% ; , 12,036,895 99% (131,105): Budget Actuals Budget Actuals COVA Grants & Contributions Administrative Interfund Charges Software TOTAL REQUIREMENTS TRANSFERS 3,378,641 3,000,000 262,395 213,587 47,600 6,902,223 3,307,981 3,000,000 260,555 213,587 45,120 6,827,243 98% 100% 99% 100% 95% 99% 3,236,105 2,000,000 265,588 186,611 47,750 5,736,054 Projection % $ Variance 1,913,682 59% 2,000,000 100% 104,858 39% 77,755 42% 40,000 84% e; 4,136,294 72% ; Budget Actuals % Budget Actuals Transfer Out - RV Park (20,000) Transfer Out - Annual Fair (75,000) Transfer Out - CDD - Transfer Out - Health (368,417) Transfer Out - Justice Court (364,688) Transfer Out - F&E Reserve (462,119) Transfer Out - General County (723,720) Reserve Transfer Out - F&E (1,009,023) Transfer Out - Courthouse Debt (1,900,500) Service Transfer Out - Sheriff TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) (20,000) 100% (75,000) 100% (368,417) 100% (286,744) 79% (453,481) 98% (723,720) 100% (20,000) (75,000) (100,000) (276,572) (380,521) (442,396) (921,670) (988,867) 98% (963,000) (454,075) 24% (1,501,000) (3,651,787) (3,651,787) 100% (3,751,787) (8,575,254) (7,022,091) 82% ; (8,431,946) (8,333) (31,250) (41,667) (115,238) (158,550) (184,332) (384,029) 42% 42% 42% 42% 42% 42% 42% 3,187,538 2,000,000 265,588 186,611 47,750 5,687,487 98% = 48,567: B 100% C 100% 100% 100% 99% 48,567: Projection % $ Variance (20,000) 100% (75,000) 100% (100,000) 100% (276,572) 100% e (380,521) 100% (436,943) 99% (921,670) 100% (401,250) 42% (950,278) 99% - 0% (1,501,000) 100% (1,563,245) 42% (3,751,787) 100% 5,453! D 12,722 (2,887,894) 34% ; (8,413,771) 100% ; 18,175: Budget Actuals % Budget Actuals Projection % $ Variance 3,163,809 158% :: 3,163,809 158% : 1,163,809: E 3,551,530 : : 6,349,408 (82,538); (2,887,894) ; (8,413,771) 18,175, TOTAL FUND BALANCE 4,527,362 5,849,567 (8,575,254) 4,527,362 100% 5,658,538 (7,022,091) $ 1,801,675 $ 3,163,809 176% 2,000,000 6,431,946 (8,431,946) $ 3,827,445 999% ; ; $ 1,099,446 999% ; $1,099,446: A Room tax revenue down 1.5% from FY24. g Payments to COVA based on a percent of TRT collections c Includes contributions of $2M to Sunriver Service District D The balance of the 1 % F&E TRT is transferred to F&E reserves E Beginning Working Capital came in higher due to FY24 courthouse debt service being lower than budget. Remaining funds will be reserved in the TRT fund to build reserves to cover one year's worth of debt service. vTES Budget to Actuals Report ARPA - Fund 200 FY25 YTD November 30, 2024 (unaudited) RESOURCES Local Assistance & Tribal Consistency State & Local Coronavirus Fiscal Recovery Funds Interest on Investments TOTAL RESOURCES REQUIREMENTS Services to Disproportionately Impacted Communities Infrastructure Administrative Public Health Negative Economic Impacts TOTAL REQUIREMENTS TRANSFERS Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 0/0 4,622,145 - 0% 9,516,992 3,762,562 40% 319,460 14,458,597 297,738 93% 4,060,299 28% ; 4,622,145 - 0% 3,888,833 5,354,430 138% 134,000 8,644,978 157,575 118% 5,512,005 64% Budget Actuals % Budget Actuals 6,538,263 2,172,887 33% 766,410 1,719,694 560,926 252,363 896,225 117% 142,552 8% 400,898 71% 150,000 59% 1,956,342 583,964 30% 916,000 711,364 415,127 24,000 9,837,656 3,762,562 38% 4,022,833 104,565 11% 44,929 6% 164,744 40% - 0% Projection $ Variance 4,622,145 100% 5,354,430 138% 378,200 282% 1,465,597 244,200 10,354,775 120% ; 1,709,797: Projection % $ Variance 1,956,342 100% 916,000 100% 711,364 100% 415,127 100% 24,000 100% o I r 898,202 22% ; , 4,022,833 100% Budget Actuals Budget Actuals OA (5,022,145) (400,000) 8% 0 (4,622,145) (5,022,145) (400,000) 8% ; (4,622,145) Projection % $ Variance - 0% (4,622,145) 100% 8 I 7 - 0% ; , (4,622,145) 100% Budget Actuals 0/0 Budget Actuals % 401,204 4,620,941 (5,022,145) 401,204 100% 297,738 (400,000) 4,622,145 (4,622,145) Projection % $ Variance 298,942 999% I 1 4,613,803 I 298,942 999% : 298,942: 6,331,942 1,709,797; (4,622,145) I I $ 298,942 999% ; - $ 4,912,745 999% ; ; $ 2,008,739 999% ; $2,008,739: Budget to Actuais Report Justice Court - Fund 220 FY25 YTD November 30, 2024 (unaudited) RESOURCES Court Fines & Fees Interest on Investments 540 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Ok Budget Actuals 525,000 528,051 101% 1,917 355% 504,200 2,000 Projection % $ Variance 220,764 44% le 905 45% 504,200 100% 2,700 135% 700! TOTAL RESOURCES 525,540 529,969 101% ; 506,200 221,669 44% ; , 506,900 100% : 700; REQUIREMENTS Budget Actuals Budget Actuals % Projection % $ Variance • Personnel Services 652,767 644,229 99% : 622,013 240,648 39% ; ; 637,982 103% : (15,969): Materials and Services 175,603 172,484 98% . 197,784 97,485 49% ' 197,784 100% , 1 I A I 1 : TOTAL REQUIREMENTS ; 828,370 816,713 99% ; 819,797 338,133 41% ; , 835,766 102% ; (15,969): TRANSFERS Transfers In - TRT TOTAL TRANSFERS Resources over Requirements Net Transfers - In (Out) TOTAL ❑ Budget Actuals % Budget Actuals % Projection % $ Variance 364,688 286,744 79% 380,521 158,550 42% 380,521 100% 364,688 286,744 79% ; 380,521 158,550 42% ; , 380,521 100% (302,830) (286,744) 364,688 286,744 (313,597) (116,464) e :1 (328,866) 380,521 158,550 I I 380,521 $ 61,858 - 0% ; (15,269) I I $ 66,924 $ 42,086 63% ; , $ 51,655 77% ; ($15,269): A One time yearly software maintenance fee paid in July for entire fiscal year Budget to Actuals Report `-� Sheriff's Office - Fund 255 FY25 YTD November 30, 2024 (unaudited) RESOURCES LED #1 Property Tax Current LED #2 Property Tax Current Sheriff's Office Revenues LED #1 Interest LED #1 Property Tax Prior LED #2 Interest LED #2 Property Tax Prior TOTAL RESOURCES REQUIREMENTS Digital Forensics Rickard Ranch Concealed Handgun Licenses Sheriffs Services Civil/Special Units Automotive/Communications Detective Patrol Records Adult Jail Court Security Emergency Services Special Services Training Other Law Enforcement Non - Departmental TOTAL REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals • Projection 38,006,062 15,189,654 4,583,572 264,000 330,000 65,000 120,000 38,088,346 100% 15,221,876 100% 5,873,866 128% 515,925 195% 333,126 101% 149,987 231% 141,925 118% 40,066,974 15,958,353 6,751,935 400,000 300,000 150,000 120,000 36,458,920 14,572,156 3,906,454 165,771 248,243 58,316 101,586 91% 91% 58% 41% 83% 39% 85% 58,558,288 60,325,051 103% 63,747,262 55,511,447 87% % $ Variance 39,711,000 99% 15,847,000 99% 7,064,035 105% 363,500 91% 300,000 100% 126,200 84% o 120,000 100% I ' (355,974)A (111,353); B 312,100; C (36,500); i (23,800); 1 63,531,735 100% ; (215,527): Budget Actuals Budget Actuals OA 1,221,145 334,232 624,277 5,771,949 1,019,021 4,574,918 4,773,538 16,270,641 855,590 23,784,474 600,590 808,931 2,779,458 1,537,498 634,835 50,000 1,286,784 309,436 447,501 5,296,307 1,066,063 4,050,982 4,175,876 14,471,496 705,173 20,951,689 570,292 668,053 2,926,535 1,205,912 908,232 100,000 105% 93% 72% 92% 105% 89% 87% 89% 82% 88% 95% 83% 105% 78% 143% 200% 1,419,216 610,205 592,803 5,230,244 1,281,834 4,152,483 4,765,801 15,308,605 875,606 24,939,557 649,844 888,223 2,945,000 1,765,299 959,055 632,800 45% 162,770 27% 173,049 29% 2,160,245 41% 517,615 40% 1,527,715 37% 1,730,852 36% 5,987,962 39% 288,015 33% 8,653,200 35% 164,761 25% 320,611 36% 1,162,701 39% 498,909 28% 270,710 28% Projection % $ Variance 1 i 65,641,097 59,140,333 90% 66,383,775 24,251,916 37% i 1,419,216 485,205 492,803 5,330,244 1,181,834 4,027,483 4,423,401 15,158,605 775,606 23,368,051 499,844 938,223 2,970,000 1,515,299 809,055 100% 80% 83% 102% 92% 97% 93% 99% 89% 94% 77% 106% 101% 86% 84% 125,000. D 100,000! D (100,000); 100,000; D 125,000; D 1 342,400. D 150,000: D 100,000. D 1,571,506! D 150,000! D (50,000); (25,000); 250,000. D 150,000! D 63,394,869 95% 2,988,906: TRANSFERS Budget Transfer In - TRT Transfers Out Transfers Out - Debt Service TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Actuals OA Budget Actuals • Projection % $ Variance 3,651,787 (6,500) (267,700) 3,377,587 3,651,787 100% (6,500) 100% ; (264,358) 99% ' 3,380,929 100% 3,751,787 (37,600) (258,500) 3,455,687 1,563,245 42% - 0% I 1 0% 0 1 1,563,245 45% Budget Actuals Budget Actuals 3,751,787 100% : - 0% ! ' 37,600! (258,500) 100% ! 3,493,287 101% ; 37,600: Projection % $ Variance 11,001,214 11,001,214 100% : 12,379,975 15,566,861 126% : : 15,566,861 126% : 3,186,886: (7,082,809) 1,184,718 (2,636,513) 31,259,532 136,866 ! 2,773,379; 3,377,587 3,380,929 3,455,687 1,563,245 . . 3,493,287 37,600 i i t i I $ 7,295,992 $ 15,566,861 213% ; $ 13,199,149 $ 48,389,638 367% : : $ 19,197,014 145% : $5,997,865: A Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted. g Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted. c Marijuana grant awarded more than was originally budgeted; budget adjustment forthcoming D Projected personnel savings due to unfilled positions Budget to ActlyA s R or Health Services - Flo c 2'14 FY25 YTi) November 30, 2024 (uinal:_;ited) RESOURCES State Grant OHP Capitation State Miscellaneous OHP Fee for Service Local Grants Environmental Health Fees Other State - Medicaid/Medicare Federal Grants Patient Fees Medicaid Vital Records Interest on Investments State - Medicare Liquor Revenue Interfund Contract- Gen Fund State Shared- Family Planning Revenues Not Assigned TOTAL RESOURCES 41.7% Year Complete Fiscal Year 21..'24 Fiscal Year 2025 Budget Actuals Budget Actuals 23,757,820 16,494,114 5,793,079 4,947,581 1,567,894 1,478,906 1,061,371 1,034,491 1,440,560 1,087,790 431,000 315,000 262,007 209,500 177,574 127,000 158,000 20,712,977 87% 17,439,562 106% 5,029,687 87% 5,809,490 117% 2,035,060 130% 1,483,715 100% 2,326,567 219% 1,149,710 111% 1,321,402 92% 890,377 82% 1,201,524 279% 336,256 107% 737,122 281% 300,513 143% 188,547 106% 0% 83,152 53% 27,505,398 17,529,405 7,330,050 4,788,744 2,815,832 1,637,892 1,635,312 1,587,117 987,369 761,626 627,276 318,000 317,000 195,057 177,574 127,000 75,000 42,000 8,090,833 6,934,849 4,633,383 2,197,651 956,840 185,012 612,525 418,080 224,750 301,606 273,786 127,029 325,446 159,374 46,179 52,917 26,765 29% 40% 63% 46% 34% 11% 37% 26% 23% 40% 44% 40% 103% 82% 26% 42% 36% 0% 60,343,687 61,045,659 101% 68,457,652 25,567,025 37% REQUIREMENTS Budget Personnel Services Materials and Services Capital Outlay Administration Allocation TOTAL REQUIREMENTS Actuals % Budget Actuals 52,118,863 19,836,301 347,500 4,984 72,307,648 51,416,037 99% 15,061,997 76% 578,091 166% I - 0% ; t 67,056,125 93% 58,414,062 23,174,153 1,932,000 (42) 83,520,173 Projection % $ Variance 25,297,040 17,506,388 9,822,058 4,830,174 3,024,338 1,774,828 1,003,808 879,678 397,932 738,423 927,312 325,000 781,100 375,385 177,574 127,000 26,765 42,000 68,056,803 92% 100% 134% 101% 107% 108% 61% 55% 40% 97% 148% 102% 246% 192% 100% 100% 36% 100% 9 99% (2,208,358): (23,017) 2,492,008, a 41,430! 208,506 136,936 (631,504) (707,439) 1 (589,437); 1 (23,203); i 300,036, 7,000! 464,100 180,328 (48,235) 1 (400,849); Projection % $ Variance 21,978,595 38% 1 � 5,675,138 24% 41,185 2% 1 1 0% 27,694,918 33% TRANSFERS Budget Transfers In- General Fund Transfers In- OHP Mental Health Transfers In -Acute Care Service Transfers In -TRT Transfers In - Video Lottery Revenue Not Assigned Transfers Out TOTAL TRANSFERS Actuals Budget Actuals 6,780,140 6,050,314 89% 2,210,573 407,071 18% 368,417 368,417 100% - - i (1,332,674) 8,026,456 (877,923) 66% 5,947,879 74% 7,218,715 - 5,858,016 - 626,000 625,142 276,572 115,238 250,000 250,000 30,000 (1,961,088) (1,351,889) 69% 12,298,215 (361,509) -3% 57,401,120 22,269,594 88,185 (42) 79,758,857 98% 96% 1 5% i 100% 95% 1,012,942: 904,559 1,843,815; 1 3,761,316: Projection % $ Variance 0% 0% . 100% 42%; li 100% 1 1 0% 1 1 6,914,116 2,015,931 625,142 276,572 250,000 (1,987,507) 8,094,254 96% (304,599): 34% ; (3,842,085); 100% ; (858), 100% , 1 i 100% 1 � 0% o (30,000)! 101% s (26,419); 66% ; (4,203,961); FUND BALANCE Budget Actuals Budget Actuals OA Beginning Fund Balance 11,417,516 Resources over Requirements I F (11,963,961) Net Transfers - In (Out) 8,026,456 1 12,519,113 (6,010,466) 5,947,879 110% : 10,029,605 (15,062,521) 12,298,215 Projection % $ Variance 12,456,527 124% : : 12,472,527 124% : 2,442,922: I 1 I 1 (2,127,894) [ i , _ (11,702,054) i ; 3,360,467; I (361,509) ; ; 8,094,254 1 ; (4,203,961); 1 1 TOTAL FUND BALANCE ; $ 7,480,011 $ 12,456,527 167% ; $ 7,265,299 $ 9,967,125 137% ; ; $ 8,864,727 122% ; $1,599,428; vTES Budget to Actuals Report Health Services - - Fund 274 FY25 YTD November 30, 2024 (unaudited) RESOURCES Other OHP Capitation Interest on Investments State Grant TOTAL RESOURCES REQUIREMENTS Personnel Services Materials and Services Capital Outlay Administration Allocation 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 0/0 9,000 435,349 262,007 160,000 866,356 167,850 999% 435,349 100% 737,122 281% 148,958 93% 1,489,279 172% Projection % $ Variance 511,588 482,492 94% 474,674 190,099 40% ac 317,000 325,446 103% B I 132,289 193,594 146% as 1,435,551 1,191,632 83% 511,827 100% 474,674 100% 781,100 246% 188,679 143% 1,956,280 136% 239: A 464,100, 56,390: A 520,729: Budget Actuals Budget Actuals 6,769,513 7,671,421 43,750 (12,633,378) TOTAL REQUIREMENTS ; 1,851,306 TRANSFERS Transfers In- OHP Mental Health Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 6,539,032 97% 7,824,220 7,578,213 99% ! 8,919,839 87,587 200% ! - (12,633,396) 100% (15,194,081) 1,571,436 85% ; 1,549,978 Projection % $ Variance 2,946,418 38% 7,808,394 100% ae a 3,519,930 39% _ 8,891,822 100% - as a - 0% , , (15,194,081) 100% as 6,466,348 417% ; ; 1,506,135 97% ; 43,843: 15,826: B 28,017: Budget Actuals Budget Actuals 81,250 (300,174) (218,924) 81,250 100% (315,174) 105% o (233,924) 107% (377,446) (377,446) Projection % $ Variance (146,853) 39% as (146,853) 39% Budget Actuals Budget Actuals 3,665,544 (984,950) (218,924) 3,786,843 103% (82,157) (233,924) 3,419,300 (114,427) (377,446) (377,446) 100% (377,446) 100% Projection % $ Variance 3,470,762 102% a (5,274,716) o e (146,853) 3,470,762 102% ; 51,462: 450,146 564,572: i (377,446) a a $ 2,461,670 $ 3,470,762 141% ; $ 2,927,428 ($ 1,950,806) -67% ; ; $ 3,543,462 121% ; $616,034: A Projection includes adjustment for anticipated unearned revenue. Amounts will be finalized at fiscal year-end. B Personnel projections assume 3% vacancy. V1ES Budget et to Actua s Report = ` Health Services - Behavioral Health - Fund 274 FY25 YTD November 30, 2024 (unaudited) RESOURCES State Grant OHP Capitation State Miscellaneous OHP Fee for Service Local Grants Federal Grants Medicaid Patient Fees State - Medicare Liquor Revenue Interfund Contract- Gen Fund Other TOTAL RESOURCES REQUIREMENTS Administration Allocation Personnel Services Materials and Services Capital Outlay 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals 0/0 Budget Actuals 17,967,689 16,058,765 4,924,368 4,927,331 1,348,943 1,285,560 431,000 448,500 209,500 177,574 127,000 631,245 48,537,475 14,679,278 16,886,706 4,427,643 5,777,316 1,395,962 1,186,400 1,201,524 679,928 300,513 188,547 688,382 47,412,198 82% 20,858,334 105% 16,694,731 90% 6,861,414 117% 4,764,259 103% ! 2,427,949 92% ! 824,623 279% 627,276 152% 575,975 143% 1 195,057 106% 177,574 0% 127,000 109% : 6,241 1 98% ; 54,140,433 5,767,768 6,631,819 4,573,163 2,183,066 538,240 197,998 273,786 244,732 159,374 46,179 52,917 6,107 20,675,149 28% 40% 67% 46% 22% 24% 44% 42% 82% 26% 42% 98% 38% Projection % $ Variance 18,286,650 88% ; (2,571,684): A 16,694,731 100% 8,939,272 130% 4,795,462 101 % 2,482,251 102% I 208,689 25% 927,312 148% 577,371 100% 375,385 192% 177,574 100% 127,000 100% 4,350 70% 9 53,596,047 99% 2,077,858! B 31,203! 54,302! C (615,934); D 300,036, E 1 1,396! 180,328! F (1,891): (544,386): Budget Actuals Budget Actuals 0/0 9,546,200 33,370,785 9,740,566 160,250 9,546,201 100% 32,911,255 99% i 5,397,546 55% 234,772 147% 11,455,910 37,477,912 11,547,419 1,932,000 Projection % $ Variance - 0% 13,929,751 37% 1 1 1,636,493 14% I I 41,185 2% TOTAL REQUIREMENTS ; 52,817,801 48,089,773 91% ; 62,413,241 TRANSFERS Transfers In- OHP Mental Health Transfers In- General Fund Transfers In- Acute Care Service Revenue Not Assigned Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 15,607,428 25% 11,455,910 100% ; 36,822,588 98% 1 10,729,291 93% 88,185 5% 59,095,974 95% ; 655,324: G 818,128 1,843,815; H I 3,317,267: Budget Actuals % Budget Actuals % Projection 1,809,358 5,856 0% 2,231,439 1,501,613 67% (481,000) 3,559,797 (562,749) 117% 944,720 27% 5,554,712 2,088,273 626,000 30,000 (445,000) 7,853,985 % $ Variance - 0% - 0% I 1 625,142 100% - 0% ; I I I (39,976) 9% 7 I 585,166 7% Budget Actuals Budget Actuals 3,989,589 (4,280,326) 3,559,797 4,679,830 117% (677,575) 944,720 1 2,943,669 (8,272,808) 7,853,985 4,946,976 168% 5,067,721 585,166 I $ 3,269,060 $ 4,946,976 151% (5,499,927) 3,676,443 1,712,627 31% : (3,842,085): 1,783,674 85% (304,599); I 625,142 100% 1 (858); - 0% 1 (30,000); (445,000) 100% 1 3,676,443 47% : (4,177,542): Projection % $ Variance 4,962,976 169% : 2,019,307: I I 2,772,881 o(4,177,542) $ 2,524,847 $ 10,599,863 420% $ 3,139,492 124% : $614,646: A Projections include $401 K one-time funds through HB 5204 for Jail Diversion and $2M budgeted that is now in State Miscellaneous. DCHS is working with OHA to determine amounts of state grant carryover. g $2M originally budgeted to be received in State Grant line for Secure Residential Treatment Facility. c Increase for Choice Model funding (+84K). D Budget assumes approval of a one-year No Cost Extension for SAMHSA System of Care Grant that was denied. Projections remove award and related County General Fund match. E Medicaid tracking higher than budgeted. F Medicare tracking higher than budgeted. G Personnel projections assume 6% vacancy. Includes continuation of paid internship program, which began in January 2024 and was not originally budgeted. Original budget included tenant improvement costs for expansion at a new site in La Pine. At this point, expenditures are not anticipated in FY25. Reduction in County General Fund related to no longer needing local match contribution of SAMHSA System of Care Grant, which ended August 2024. H Budget to Actuals Report ...;�f` Health Services - Public Health - Fund 274 FY25 YTD November 30, 2024 (unaudited) RESOURCES State Grant Environmental Health Fees State - Medicaid/Medicare Other State Miscellaneous Local Grants OHP Capitation Vital Records Patient Fees Federal Grants State Shared- Family Planning Revenues Not Assigned OHP Fee for Service TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals OA Budget Actuals 5,630,131 1,478,906 1,034,491 421,126 868,711 218,951 315,000 639,290 155,000 158,000 20,250 5,884,742 1,483,715 1,149,710 1,470,335 602,044 639,098 117,506 336,256 210,450 135,003 83,152 32,173 105% 100% , 1 111% I 349% 69% 292% 159% 107% 33% 87% 53% 6,514,775 2,129,470 1,637,892 185,012 1,587,117 418,080 1,117,483 123,926 468,636 60,220 387,883 418,600 360,000 112,931 318,000 127,029 185,651 56,874 162,746 26,752 75,000 26,765 42,000 - 24,485 14,585 Projection % $ Variance 33% 11% 26% 11% 13% 108% 31% 40% 31% 16% 36% 0% 60% 10,939,856 12,144,182 111% ; 12,881,668 3,700,244 29% Budget Actuals % Budget Actuals 6,821,711 1,774,828 879,678 487,631 882,786 542,087 336,983 325,000 161,052 189,243 26,765 42,000 34,712 12,504,476 105% 108% , 1 55% 44% 188% 140% 94% 102% 87% 116% I 36% 100% 142% 97% 306,936; A 136,936; B 1 (707,439); C (629,852); D 414,150. E I 154,204: F (23,017); 7,000 (24,599)! 26,497 (48,235)i G 10,227 (377,192): Projection % $ Variance Administration Allocation 3,092,162 3,087,195 100% : 3,738,129 - 0% Personnel Services 11,978,565 11,965,751 100% ! 13,111,930 5,102,427 39% : I I I 1 I Materials and Services 2,424,314 2,086,239 86% a = 2,706,896 518,716 19% I i Capital Outlay 143,500 255,731 178% ! - I a I I TOTAL REQUIREMENTS : 17,638,541 17,394,916 99% : 19,556,955 5,621,143 29% ; , TRANSFERS Transfers In- General Fund Transfers In- OHP Mental Health Transfers In - TRT Transfers In - Video Lottery Transfers Out TOTAL TRANSFERS FUND BALANCE Budget Actuals % Budget Actuals OA 4,548,701 319,965 368,417 (551,500) 4,685,583 4,548,701 100% ; 319,965 100% 368,417 100% - 0% 5,237,083 112% 5,130,442 303,304 276,572 250,000 (1,138,642) 4,821,676 3,738,129 100% ; 12,770,138 97% ! 341,792: H 2,648,482 98% ! B 58,414 19,156,749 98% ; 400,206: Projection % $ Variance - 0% - 0% 115,238 42% 250,000 100% (1,165,061) 102% 1 1 (799,822) -17% 5,130,442 100% 303,304 100% 276,572 100% 250,000 100% (1,165,061) 102% 9 4,795,257 99% _I (26,419): I (26,419): Budget Actuals OA Budget Actuals Beginning Fund Balance 3,762,383 Resources over Requirements (6,698,685) (5,250,734) Net Transfers - In (Out) 4,685,583 5,237,083 TOTAL FUND BALANCE 4,052,440 108% Projection % $ Variance 3,666,636 4,038,789 110% ai (6,675,287) (1,920,899) i I 4,821,676 (799,822) I I 4,038,789 110% (6,652,273) 4,795,257 1 372,153: 23,014; (26,419); $ 1,749,281 $ 4,038,789 231% ; $ 1,813,025 $ 1,318,068 73% A Additional $342K for Opioid Prevention Funds forthcoming, Awarded Garrett Lee Smith +93K B In September, Board approved an additional 8% fee increase effective October 1, 2024. c Projections less than budget due to Reproductive Health Clinic closures as of October 1, 2024 and but actuals coming through as State Miscellaneous. D Projection less than budget due to Opioid Settlement payments being directly received within Fund state funding for Family Connects Oregon coming through state grant (additional 238K). Medicaid Administrative Claim (MAC) was originally budgeted in Medicaid, but actuals coming thro Public Health received 2023 Quality Incentive Metric funds Projections less than budget due to Reproductive Health Clinic closures as of October 1, 2024. Personnel projection assumes an average of 2% vacancy. Opioid Settlement Funds transferring from Health Services to Fund 001 E F G H $ 2,181,773 120% ; $368,748: MAC funding originally budgeted in Medicaid, 001 as of July (392K originally budgeted) and ugh as State Miscellaneous. VCEs Budget to Actuals Report Community Development w F&md 295 FY25 YTD November 30, 2024 (unaudited) RESOURCES Admin - Operations Code Compliance Building Safety Electrical Onsite Wastewater Current Planning Long Range Planning TOTAL RESOURCES REQUIREMENTS Admin - Operations Code Compliance Building Safety Electrical Onsite Wastewater Current Planning Long Range Planning TOTAL REQUIREMENTS TRANSFERS Transfers In - CDD Operating Fund Transfers in - General Fund Transfers In -TRT Transfers In - CDD Building Reserve Transfers In - CDD Electrical Reserve Transfers Out Transfers Out - CDD Reserve TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuais Ok Budget Actuals Projection % $ Variance 157,300 148,681 95% ; 144,238 62,027 43% 154,238 107% : 10,000 A I 1 1 I 1,124,181 840,865 75% 1,003,933 478,424 48% ; 1,038,433 103% I . 34,500, A 3,991,388 3,372,838 85% ! 3,414,568 1,407,176 41% . 1 3,429,168 100% 0 14,600! A ! 1 I I 902,175 796,598 88% 918,502 377,422 41% 928,502 101% ! 10,000.A I 1 I 1 923,880 909,862 98% 1,028,065 357,658 35% 1 ! 1,030,931 100% , 2,866! A I I I I 2,304,562 1,708,739 74% ! 1,916,960 852,692 44% 1,939,860 101% ! 22,900; A I I 1 1,057,354 746,065 71% . 974,972 483,437 50% . , 990,822 102% I = 15,850; A 1 1 1 9 1 10,460,840 8,523,648 81% 9,401,238 4,018,836 43% ; , 9,511,954 101% ; 110,716: Budget Actuals % Budget Actuals • Projection % $ Variance 3,241,288 743,931 2,088,542 583,718 865,670 1,857,735 888,677 10,269,561 2,955,422 655,434 1,863,677 560,356 732,454 1,416,212 714,855 8,898,411 91% 88% 89% 96% 85% 76% 80% 87% 3,552,093 801,574 2,133,076 612,818 679,752 1,410,470 757,012 9,946,795 1,381,650 39% 274,042 34% 1 757,456 36% 239,306 254,333 464,567 33% 304,948 40% 9 3,676,301 39% 37% I 37% Budget Actuals Budget Actuals 510,105 47,445 9% 100,000 48,181 48% 86,721 50,027 58% (107,544) (107,544) 100% (122,752) (233,698) 190% 131,502 100,000 100,000 68,628 61,412 - 0% 6,559 7% 41,667 42% - 0% - 0% 466,530 (195,589) -42% ; 461,542 48,226 10% 3,577,166 101 778,976 97% 2,117,280 99% 1 654,791 107% 692,848 102% e 1,440,680 102% 782,090 103% 10,043,831 101% (25,073): B 22,598. B 15,796! C (41,973); C (13,096); B (30,210); B (25,078); B 1 (97,036): Projection % $ Variance - 0% 100,000 100% 100,000 100% 622,630 907% 222,193 362% (266,612) 999% (131,502) 554,002 D 160,781 D (266,612) E 778,211 169% ; 316,669, Budget Actuals % Budget Actuals • Projection % $ Variance 1,317,921 191,279 466,530 1,322,717 100% o (374,763) (195,589) 1,000,000 (545,557) 461,542 752,366 75% ; 342,535 1 48,226 $ 1,975,730 753,666 75% (246,334)i (531,877) 0 13,680; 778,211 316,669. $ 752,366 38% ; $ 915,985 $ 1,143,126 125% ; ; $ 1,000,000 109% ; $84,015: A Increase is related to CDD's increased fees, effective November 1st. g Projections reflect net increase resulting from the increased HBF costs, and offset by a decrease in unfilled positions. c Projections reflect net increase resulting from the increased HBF costs, and offset by a decrease in unfilled positions and the addition of one new FTE. D Transfer from reserves for one new FTE and contribution to contingency requirement. E Transfer to reserves reduced general divisions contingency requirement. VS ES Budget to Actual s Report Road n Fund 325 FY25 YTD November 30, 2024 (unaudited) RESOURCES Motor Vehicle Revenue Federal - PILT Payment Other Inter -fund Services Cities-Bend/Red/Sis/La Pine Sale of Equip & Material Interest on Investments Federal Reimbursements Miscellaneous Mineral Lease Royalties Assessment Payments (P&I) IF Capital Projects - Revenue TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals % Budget Actuals Projection % $ Variance 20,648,483 21,099,991 102% : 21,484,773 9,028,422 42% : 21,484,773 100% , 2,240,000 2,394,054 107% ; 2,741,447 2,401,480 88% o 2,401,480 88% ; (339,967): 1,450,015 1,574,821 109% . 1,368,191 345,625 25% : 1,368,191 100% 763,171 961,664 126% : 988,063 314,942 32% : 988,063 100% 614,500 370,308 60% ' 486,300 103,865 21% ; 486,300 100% 138,031 195,226 141% ; 158,000 125,177 79% ; 300,400 190% ; 142,400 689,703 342,290 50% 137,000 0% 137,000 100% 73,808 70,690 96% 61,132 26,862 44% 61,132 100% 50,000 131,078 262% :50,000 3,786 8% ; 50,000 100% ; e 6,000 11,471 191% ' 5,000 655 13% ° 5,000 100% , , - 121,966 1 121,966 1 121,966 1 1 1 1 26,673,711 27,151,594 102% ; 27,479,906 12,472,779 45% ; , 27,404,305 100% ; (75,601): Budget Actuals Budget Actuals % Projection % $ Variance Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 8,406,468 8,507,587 101% : 9,556,843 3,541,077 37% :: 9,247,371 97% : 309,472: A 8,600,033 7,244,549 84% ; 1 9,992,969 3,783,833 38% 9,992,969 100% 1 1 9 I 118,260 53,591 45% - - 17,124,761 15,805,727 92% ; 19,549,812 7,324,910 37% ; , 19,240,340 98% ; 309,472: Budget Actuals Budget Actuals Projection % $ Variance (12,700,000) (12,700,000) 100% ; (10,720,695) (2,089,362) 19% a (10,720,695) 100% a (12,700,000) (12,700,000) 100% ; (10,720,695) (2,089,362) 19% ; ; (10,720,695) 100% Budget Actuals Budget Actuals Projection % $ Variance 5,521,251 7,351,679 133% : 5,223,706 5,997,546 115% e : 5,997,546 115% : 773,840: 9,548,950 11,345,867 7,930,094 5,147,869 ' ' 8,163,965 233,871; (12,700,000) (12,700,000) (10,720,695) (2,089,362) ; : (10,720,695) f I I I 1 $ 2,370,201 $ 5,997,546 253% ; $ 2,433,105 $ 9,056,053 372% : : $ 3,440,816 141% ; $1,007,711: A Projected Personnel savings based on FY24/FY25 average vacancy rate of 4.7% v1ES Budget to .Attu s Report Adu t P&P - Fund 355 FY25 YTD November 30, 2024 (unaudited) RESOURCES DOC Grant in Aid SB 1145 CJC Justice Reinvestment DOC Measure 57 Interest on Investments Interfund- Sheriff Other Inter -fund Services State Miscellaneous Miscellaneous Oregon BOPPPS Gen Fund/Crime Prevention Electronic Monitoring Fee TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 4,116,464 943,172 256,815 75,230 50,000 22,607 500 20,318 50,000 500 4,143,196 101% 1,103,019 117% 259,307 101% 87,583 116% 50,000 100% 116,078 513% 1,062 212% 7,686 38% 50,000 100% 258 52% 4,693,331 1,167,810 259,307 73,000 60,000 50,000 19,709 500 2,358,901 728,909 259,307 51,905 25,000 4,463 12,632 50% e 62% 100% 71% 42% 1 0% 1 0% 893% 1 5,535,606 5,818,189 105% 6,323,657 3,441,117 54% Projection % $ Variance 4,693,331 100% 1,167,810 100% I 259,307 100% 124,600 171% I o 60,000 100% 50,000 100% 19,709 100% 4,884 977% 12,632 1 _ o 51,600! 4,384! A 12,632! B 6,392,273 101% ; 68,616: Budget Actuals OA Budget Actuals Personnel Services Materials and Services TOTAL REQUIREMENTS TRANSFERS Transfers In- General Funds Transfers In- Health Services Transfer to Vehicle Maint TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 5,757,511 1,818,521 7,576,032 5,239,314 91% 1,788,936 98% 7,028,249 93% 6,387,456 1,984,229 8,371,685 Projection % $ Variance 2,183,636 34% 692,932 35% I 7 � 2,876,568 34% Budget Actuals Ok Budget Actuals 0/0 536,369 50,000 (75,419) 510,950 601,369 112% - 0% (75,419) 100% 525,950 103% 703,369 (76,405) 626,964 5,452,225 85% ; 935,231 : C 1,929,233 97% ! 54,996; D 1 7,381,458 88% ; 990,227: Projection % $ Variance 293,070 42% I � (31,835) 42% 1 I 261,235 42% Budget Actuals OA Budget Actuals OA 3,000,000 (2,040,426) 510,950 3,010,934 100% (1,210,060) 525,950 2,500,000 (2,048,028) 626,964 $ 1,470,524 $ 2,326,824 158% ; $ 1,078,936 703,369 100% (76,405) 100% 626,964 100% ; _i Projection % $ Variance 2,326,824 93% I � 564,549 I 1 261,235 I 1 $ 3,152,608 292% 2,326,824 93% : (173,176): (989,185) 1,058,843 626,964 $ 1,964,603 182% ; $885,667: A Reimbursement for hosting event for Oregon Association of Community Corrections Directors. g Projected Personnel savings based on FY24/FY25 average vacancy rate of 16.2% c Projected Personnel savings based on FY24/FY25 average vacancy rate of 16.2% D Materials and services projections based on current spending trends. \1Es Budget to Actuals Report Road CIP - Fund 465 FY25 YTD November 30, 2024 (unaudited) RESOURCES State Miscellaneous Interest on Investments Miscellaneous TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals OA Budget Actuals 1,704,116 2,342,101 137% 475,310 580,958 122% 28,774 881,339 476,000 0% 224,850 47% ; Projection % $ Variance 881,339 100% 539,600 113% 63,600! 2,179,426 2,951,833 135% ; 1,357,339 224,850 17% ; , 1,420,939 105% ; 63,600: Budget Actuals Budget Actuals % Projection % $ Variance Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In 132,770 24,009,399 24,142,169 132,770 100% 22,991,686 96% a 23,124,456 96% 134,492 16,189,012 16,323,504 56,038 42% a134,492 100% a 2,442,924 15% ! ! 13,696,778 85% 2,492,234! a a a 2,498,962 15% ; , 13,831,270 85% ; 2,492,234: Budget Actuals 94 Budget Actuals 12,500,000 12,500,000 100% ! 10,631,333 a a TOTAL TRANSFERS 12,500,000 12,500,000 100% ; 10,631,333 FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Projection % $ Variance - 0% :a 10,631,333 100% a a - 0% ; , 10,631,333 100% Budget Actuals Budget Actuals Projection % $ Variance 19,012,380 23,347,907 123% : 15,534,050 15,675,284 101% : : 15,675,284 101% i 141,234: (21,962,743) (20,172,623) ; (14,966,165) (2,274,113) ! ; (12,410,331) ! 2,555,834 12,500,000 12,500,000 10,631,333 10,631,333 a as a a $ 9,549,637 $ 15,675,284 164% ; $ 11,199,218 $ 13,401,171 120% : : $ 13,896,286 124% : $2,697,068; Budget to Actuals Report Road CIP (Fund 465) - Capital Outlay Summary by Project FY25 YTD November 30, 2024 �..� riacal Year 2024 Hunnel Rd: Loco Rd to Tumalo Rd Powell Butte Hwy/Butler Market RB Wilcox Ave Bridge #2171-03 Replacement Paving Tumalo Rd/Deschutes Mkt Rd Hamehook Rd Bridge #16181 Rehabilitation NW Lower Bridge Way: 43rd St to Holmes Rd Northwest Way: NW Coyner Ave to NW Altmeter Wy Tumalo Reservoir Rd: OB Riley to Sisemore Rd Local Road Pavement Preservation Paving Of Horse Butte Rd Paving Of Obr Hwy: Tumalo To Helmho La Pine Uic Stormwater Improvements S Century Dr / Spring River Rd Roun Burgess Rd/Day Rd Traffic Signal Powell Butte Hwy: McGrath Rd to US20 Slurry Seal 2025 Hamby Road School Zone Improvements ODOT ARTS Program - Driver Speed Feedback Signs Lazy River Dr Mailbox Improvements Asphalt Leveling 2024 FY 23 Guardrail Improvements Signage improvements Sidewalk Ramp Improvements TOTAL CAPITAL OUTLAY 41.67% Year Completed Fiscal Year 2025 Budget Actuals %. Budget Actuals % Projection $ Variance 2,693,318 2,544,568 94% 1,950,000 1,551,099 80% 380,000 367,224 97% 159,140 105,726 66% 180,000 197,240 110% 2,600,000 2,303,234 10,000 244 202,867 1,095,760 842,965 77% 160,000 0% 520,000 471,376 91% 1,930,500 50,467 3% 1,650,000 43,124 3% 85,000 0% 2,417,752 121,527 5% 630,000 0% 2,520,000 291,406 12% 240,000 0% 1,650,000 211,112 13% 50,000 0% 2,290,000 0% 350,000 0% 75,442 24,161 24,161 100% 150,000 108,477 72% 200,000 125,839 0% 100,000 0% 202,867 858,000 78% 160,000 100% 471,376 91% 1,791,900 93% 1,650,000 100% 85,000 100% 2,417,752 100% 630,000 100% 291,406 12% 240,000 100% 1,650,000 100% 50,000 100% 2,290,000 100% 350,000 100% 80,000 24,161 100% 108,477 72% 200,000 100% 60,839 48% 85,000 85% (202,867) 237,760 48,624 138,600 2,228,594 (80,000) 0 41,523 65,000 15,000 $ 7,972,458 $ 7,069,335 89 % $ 16,189,012 2,442,924 15% 13,696,778 85% $ 2,492,234 Budget to Actuals Report Solid Waste - Fund 610 FY25 YTD November 30, 2024 (unauaited) RESOURCES 41.7% Year Complete Fiscal Year 2024 ' Fiscal Year 2025 , Budget Actuals % Budget Actuals Projection % $ Variance Franchise Disposal Fees 8,000,000 8,858,989 111% : 9,940,000 3,673,095 37% o e 9,940,000 100% ; : A Commercial Disp. Fee 3,310,000 3,984,563 120% 0 4,450,000 2,009,984 45% ; 4,450,000 100% ; A Private Disposal Fees 3,450,000 3,236,947 94% , 3,420,000 1,640,498 48% , 3,420,000 100% : A Special Waste 30,000 103,947 346% a 645,000 57,888 9% : 645,000 100% . B Franchise 5% Fees 565,000 646,761 114% ; 635,000 237,646 37% : 635,000 100% : ; C Yard Debris 400,000 456,528 114% ; 440,000 237,665 54% : 440,000 100% ; D Miscellaneous 1 173,000 290,694 168% , 170,000 87,572 52% , 170,000 100% 1 Interest on Investments 60,410 147,126 244% ; 62,000 86,152 139% : 206,800 334% : 144,800, E I I I I I Recyclables 7,000 7,669 110% : 7,000 8,512 122% : 16,500 236% , 9,500'1 Leases 1 1 100% : 1 0% : 1 1 100% : , 1 I 1 1 S I TOTAL RESOURCES 15,995,411 17,733,226 111% : 19,769,001 8,039,011 41% : : 19,923,301 101% ; 154,300: REQUIREMENTS Budget Actuals Budget Actuals OA Projection % $ Variance Personnel Services 4,108,983 3,967,708 97% : 5,739,145 1,938,234 34% 5,739,145 100% o 1 I I P I Materials and Services 7,683,911 7,307,004 95% ; 8,994,999 2,683,054 30% 8,994,999 100% Capital Outlay 309,000 246,763 80% , 282,000 24,971 9% 282,000 100% Debt Service 2,302,640 2,302,520 100% 2,305,600 739,753 32% 2,305,600 100% TOTAL REQUIREMENTS ; 14,404,534 13,823,996 96% : 17,321,744 5,386,011 31% ; : 17,321,744 100% TRANSFERS Transfers In - SW Capital & Equipment Reserve Transfers Out - SW Capital & Equipment Reserve TOTAL TRANSFERS FUND BALANCE Budget Actuals OA Budget Actuals 910,000 - 0% (2,613,962) (2,613,962) 100% (4,564,141) (1,143,392) 25% (1,703,962) (2,613,962) 153% (4,564,141) (1,143,392) 25% Budget Actuals OA Budget Actuals OA Projection % $ Variance (4,564,141) 100% (4,564,141) 100% Projection % $ Variance Beginning Fund Balance 2,416,385 2,743,514 114% , 3,941,745 4,038,781 102% : : 4,039,441 102% : 97,696: Resources over Requirements 1,590,877 3,909,230 2,447,257 2,653,000 , , 2,601,557 154,300' I I I I 1 Net Transfers - In (Out) (1,703,962) (2,613,962) (4,564,141) (1,143,392) i . (4,564,141) f TOTAL FUND BALANCE ; $ 2,303,300 $ 4,038,781 175% ; $ 1,824,861 $ 5,548,389 304% : : $ 2,076,857 114% ; $251,996: A Total disposal fee projections reflect management's best estimate of revenues to be collected. Disposal tons are typically higher in the summer with reductions in winter; fiscal YTD tons are running 0.1% greater than last year-to-date. Franchise disposal fee payments of $655K were not received from Republic Services (Bend Garbage, High Country, Wilderness) by closing. B Special Waste revenue source is unpredictable and dependent on special clean-up projects of contaminated soil and asbestos; fiscal YTD is running less than budget for sweepings and overs. c Annual fees due April 15, 2025; received monthly installments from Republic. D Yard Debris revenue is seasonal with higher utilization in summer months; fiscal YTD volumes are running just under last year-to-date. E Investment Income projected to come in higher than budget. Budget to Actuals Report Fair & Expo - Fund 615 FY25 YTD November 30, 2024 (unaudited) RESOURCES Food & Beverage Events Revenue Rights & Signage Horse Stall Rental Storage Camping Fee Interest on Investments Miscellaneous TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals Projection % $ Variance 991,000 1,565,820 158% ; 1,535,000 584,635 38% 1 � 1,050,000 979,919 93% , 1,390,000 459,358 33% 1 105,000 106,016 101% a 1 110,000 55,300 50% : 100,000 74,925 75% 0 67,500 30,000 44% 1 50,000 51,099 102%. 45,000 0% ; 22,500 33,694 150% : 37,500 14,474 39% 22,000 24,619 112% 1 . 16,000 7,752 48% 1 3,000 7,001 233% 1 0 5,000 17,176 344% 1 8 I 1 2,343,500 2,843,093 121% ; 3,206,000 1,168,695 36% : 2,701,196 84% : (504,804): 1,558,242 102% : 23,242: 1 848,792 61% Ia (541,208); 108,500 99% 1 (1,500); 55,000 81% (12,500); A 32,000 71% (13,000); 59,974 160% , 22,474' 18,600 116% 2,600: 20,088 402% 15,088 Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 1,478,441 1,499,682 101% : 1,851,584 637,790 34% 1,301,318 70% : 550,266: B I Personnel Services - F&B 148,510 80,916 54% 0 . 187,439 28,244 15% 1 1 1 139,809 75% : 47,630; I 1 1 1 I 1 I Materials and Services 1,492,986 1,334,327 89% = 1,917,689 472,837 25% ' 1,689,882 88% ; 227,807; I Materials and Services F&B 514,200 852,112 166% , 781,750 331,685 42% , , 856,101 110% ; (74,351)' Debt Service 100,190 100,139 100% . 99,700 - 0% ' I I 99,700 100% . , I 9 I 1 1 TOTAL REQUIREMENTS : 3,734,327 3,867,176 104% : 4,838,162 1,470,556 30% : : 4,086,810 84% : 751,352: TRANSFERS Budget Actuals % Budget Actuals % Projection % $ Variance Transfers In - Room Tax 1,009,023 988,867 98% : 963,000 401,250 42% 950,278 99% : (12,722)i 1 I I I 1 Transfers In - County Fair 196,900 82,042 42% . . 196,900 100% I 1 1 I 1 Transfers In - Park Fund 30,000 30,000 100% 30,000 12,500 42% 30,000 100% 1 ti i Transfers Out (163,342) (10,777) 7% (10,777) (4,490) 42% (10,777) 100% i t i 1 TOTAL TRANSFERS 875,681 1,008,090 115% ; 1,179,123 491,301 42% : : 1,166,401 99% : (12,722); FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance 547,763 547,764 100% 0 577,865 531,770 92% 531,770 92% : (46,095)i I t l I I (1,390,827) (1,024,083) (1,632,162) (301,861) (1,385,614) 246,548' 875,681 1,008,090 1,179,123 491,301 1,166,401 (12,722)' I 1 1 I 1 $ 32,617 $ 531,770 999% ; $ 124,826 $ 721,210 578% ; $ 312,557 250% ; $187,731: A Cascade Futurity's horse stall rental was billed $30,000 after the event based on usage (billed but not yet received). g Projected Personnel savings based on FY24/FY25 average vacancy rate of 22.9% Budget to Actuals Report Annual County Fair - Fund 616 FY25 YTD November 30, 2024 (unaudited) RESOURCES 41.7% Year Complete Fiscal Year 2024 I Fiscal Year 2025 Budget Actuals Ok Budget Actuals Projection % $ Variance Concessions and Catering 790,000 834,968 106% : 797,500 831,939 104% : ; 1,314,795 165% : 517,295: Gate Receipts 775,000 1,046,188 135% ; 780,000 923,260 118% . 923,261 118% : 143,261! Carnival 430,000 245,809 57% ! 430,000 468,142 109% ; ' 468,142 109% a 38,142! Commercial Exhibitors 118,200 114,091 97% = 115,000 137,741 120% ! 137,741 120% ! 22,741! Fair Sponsorship 92,500 69,967 76% = 99,000 124,960 126% ; 141,020 142% ! 42,020! State Grant 53,167 53,167 100% = 53,167 635 1% ! 53,167 100% Rodeo Sponsorship 30,000 35,452 118% 1 ! 30,000 44,810 149% 1 > 44,811 149% I , 14,811! Interest on Investments 13,500 25,831 191% ' 23,000 11,851 52% ! 28,400 123% ! 5,400! I RN Camping/Horse Stall Rental 17,250 31,255 181% 1 ! 18,500 35,982 194% I ! 35,982 194% 1 ! 17,482! Merchandise Sales 2,500 1,899 76% : 2,500 1,608 64% ! 2,500 100% ! , I i i Livestock Entry Fees 2,000 1,940 97% ! 2,000 3,139 157% ! 3,139 157% ! 1,139; I Miscellaneous 39 . i� - - - - TOTAL RESOURCES 2,324,117 2,460,606 106% : 2,350,667 2,584,065 110% : ; 3,152,957 134% : 802,290: REQUIREMENTS Budget Actuals % Budget Actuals % Projection % $ Variance Personnel Services 226,531 189,056 83% : 229,798 97,160 42% 233,873 102% : (4,075): A I I Materials and Services 2,356,325 2,249,042 95% ' 2,442,103 2,272,960 93% ' 1 2,428,057 99% ! 14,046! i 1 1 TOTAL REQUIREMENTS : 2,582,856 2,438,099 94% ; 2,671,901 2,370,120 89% : : 2,661,930 100% : 9,971: TRANSFERS Budget Actuals OA Budget Actuals Projection % $ Variance Transfer In -TRT 1% 75,000 75,000 100% : 75,000 31,250 42% 75,000 100% 1 1 1 1 I Transfers Out 1 (109,503) (109,503) 100% ; - - Transfer Out - Fair & Expo - o (196,900) (82,042) 42% ! ! (196,900) 100% , 9 1 1 1 TOTAL TRANSFERS (34,503) (34,503) 100% ; (121,900) (50,792) 42% : : (121,900) 100% : -: FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance 521,447 521,447 100% a 600,000 509,451 85% : 509,451 85% : (90,549); I 1 1 I 1 (258,739) 22,507 (321,234) 213,946 491,027 812,261; (34,503) (34,503) (121,900) (50,792) _ (121,900) I I I I I $ 228,205 $ 509,451 223% ; $ 156,866 $ 672,605 429% ; ; $ 878,578 560% ; $721,712: A Projected Personnel based on overage to date Budget to Actuals Report Annual County Fair - Fund 616 CY24 YTD November 30, 2024 (unaudited) RESOURCES Gate Receipts Carnival Commercial Exhibitors Livestock Entry Fees RN Camping/Horse Stall Rental Merchandise Sales Concessions and Catering Fair Sponsorship TOTAL FAIR REVENUES OTHER RESOURCES State Grant Interest Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Materials & Services TOTAL REQUIREMENTS TRANSFERS Transfer In - TRT 1 Transfer Out - F&E Reserve Transfer Out - Fair & Expo TOTAL TRANSFERS Net Fair Beginning Fund Balance on Jan 1 Ending Balance Fair 2023 Fair 2024 Actuals to Date 2024 Projection $ 1,042,896 245,809 436,160 1,940 31,449 1,899 512,899 117,183 921,902 468,142 463,327 3,139 35,788 1,608 506,105 147,752 $ 2,390,235 G $ 2,547,761 53,167 19,504 114 635 20,575 $ 921,902 468,142 452,741 3,139 35,788 1,608 988,605 183,100 $ 3,055,024 53,802 23,919 $ 2,463,020 $ 2,568,971 $ 3,132,745 175,531 2,124,162 $ 2,299,693 75,000 (170,608) $ 67,719 $ 952,421 181,041 231,132 2,446,490 2,499,661 $ 2,627,530 $ 2,730,793 62,500 (54,753) (65,633) 75,000 (54,753) (147,673) (57,886) $ (127,426) $ (116,445) $ 274,526 $ 1,020,140 $ 1,020,140 903,695 $ 1,294,666 ,,y ES Budget to Actuals Report ` Fair & Expo Capital Reserve - Fund 617 FY25 YTD November 30, 2024 (unaudited) RESOURCES Interest on Investments Miscellaneous TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 64,800 94,239 145% t 130,809 88,000 Projection $ Variance 52,414 60% '; 125,800 143% : 37,800: 94,112 94,112 94,112; e e t t 64,800 225,047 347% ; 88,000 146,526 167% ; ; 219,912 250% ; 131,912: Budget Actuals OA Budget Actuals Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Projection % $ Variance 343,555 274,247 80% : 475,000 45,268 10% : 475,000 100% 746,445 191,682 26% 785,000 21,589 3% 785,000 100% 1,090,000 465,928 43% ; 1,260,000 66,857 5% ; , 1,260,000 100% ; Budget Actuals OA Budget Actuals Projection % $ Variance Transfers In -TRT 1% 462,119 453,481 98% : 442,396 184,332 42% : : 436,943 99% : (5,453): Transfers In - Fund 165 100,000 100,000 100% ' 150,000 150,000 100% ' 150,000 100% tt t t Transfers In - Fair & Expo 152,565 - 0% ; - - , , - Transfers In - Annual County Fair 109,503 109,503 100% ' a TOTAL TRANSFERS 824,187 662,984 80% ; 592,396 334,332 56% ; , 586,943 99% ; (5,453): FUND BALANCE Budget Actuals % Budget Actuals Projection % $ Variance Beginning Fund Balance 2,592,838 2,757,229 106% : 3,136,000 3,179,332 101% : : 3,179,332 101% : 43,332: Resources over Requirements . (1,025,200) (240,881) (1,172,000) 79,669 (1,040,088) 131,912 Net Transfers - In (Out) e 824,187 662,984 592,396 334,332 ' 0 586,943 (5,453); t t t 1 1 I TOTAL FUND BALANCE : $ 2,391,825 $ 3,179,332 133% ; $ 2,556,396 $ 3,593,332 141% : : $ 2,726,187 107% ; $169,791: A Capital Outlay appropriations are a placeholder should viable projects be recommended and approved for construction A kjrEs� C� Budget to Actuals Report �G RVPark - Fund 618 FY25 YTD November 30, 2024 (unaudited) RESOURCES 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals Projection % $ Variance RV Park Fees < 31 Days 500,000 479,680 96% : 450,000 189,135 42% RV Park Fees > 30 Days 12,500 21,682 173% 15,000 1,660 11% Interest on Investments 2,300 8,447 367% 8,000 5,820 73% Cancellation Fees 7,000 13,820 197% ! 7,000 13,334 190% Washer / Dryer 5,000 5,575 112% 5,000 4,331 87% Miscellaneous 2,500 4,335 173% 2,500 857 34% Vending Machines 1,500 1,352 90% 1,500 728 49% t � a TOTAL RESOURCES 530,800 534,892 101% ; 489,000 215,864 44% , REQUIREMENTS Personnel Services Materials and Services Debt Service TOTAL REQUIREMENTS TRANSFERS 415,000 92% i (35,000): 13,000 87% . i (2,000); 14,000 175% : 6,000. 17,400 249% ! 10,400 7,000 140% : 2,000 2,500 100% 1,700 113% ! 200 470,600 96% ; (18,400); Budget Actuals % Budget Actuals % Projection % $ Variance 91,328 92,389 101% : 159,210 60,332 38% : 153,844 97% : 5,366: 303,173 202,217 67% . 344,054 84,313 25% a 313,967 91% : 30,087 20 222,630 222,596 100% . 223,600 - 0% 223,600 100% i 617,131 517,201 84% ; 726,864 144,645 20% ; , 691,411 95% ; 35,453: Budget Actuals OA Budget Actuals % Projection % $ Variance Transfers In - Park Fund 160,000 160,000 100% = 160,000 66,667 42% : : 160,000 100% Transfers In - TRT Fund 20,000 20,000 100% : 20,000 8,333 42% ! ! 20,000 100% Transfer Out - RV Reserve (51,564) (51,564) 100% a a ! (122,142) (50,893) 42% e! ! (122,142) 100% TOTAL TRANSFERS 128,436 128,436 100% : 57,858 24,108 42% : : 57,858 100% ; FUND BALANCE Budget Actuals % Budget Actuals OA • Projection % $ Variance Beginning Fund Balance 93,115 166,640 179% : 248,000 312,766 126% : : 312,766 126% : 64,766: Resources over Requirements . (86,331) 17,690 (237,864) 71,219 . . (220,811) 17,053; Net Transfers - In (Out) 128,436 128,436 57,858 24,108 57,858 1 t I I i I $ 135,220 $ 312,766 231% : $ 67,994 $ 408,093 600% : : $ 149,813 220% ; $81,819: TOTAL FUND BALANCE ; j1, Budget to Actuals Report RV Park Reserve - Fund 619 FY25 YTD November 30, 2024 (unaudited) RESOURCES Interest on Investments TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals OA Projection % $ Variance 34,300 45,518 133% : 45,000 23,495 52% e ; 56,400 125% : 11,400: 34,300 45,518 133% ; 45,000 23,495 52% ; , 56,400 125% ; 11,400: Budget Actuals % Budget Actuals Projection % $ Variance Materials and Services 100,000 37,958 38% : 100,000 - 0% : : 100,000 100% Capital Outlay 74,000 7,294 10% ! 70,000 - 0% • ; 8 70,000 100% 2 A TOTAL REQUIREMENTS ; 174,000 45,252 26% ; 170,000 - 0% ; , 170,000 100% TRANSFERS Budget Actuals OA Budget Actuals Transfer In - RV Park Ops 51,564 51,564 100% Projection % $ Variance 122,142 50,893 42% : , 122,142 100% : -• TOTAL TRANSFERS 51,564 51,564 100% ; 122,142 50,893 42% ; , 122,142 100% FUND BALANCE Budget Actuals % Budget Actuals % Projection % $ Variance Beginning Fund Balance 1,372,453 1,469,559 107% : 1,513,413 1,521,389 101% : : 1,521,389 101% : 7,976: Resources over Requirements (139,700) 266 • (125,000) 23,495 • • (113,600) • 11,400 Net Transfers - in (Out) 51,564 51,564 122,142 50,893 122,142 e• ie e ; $ 1,284,317 $ 1,521,389 118% : $ 1,510,555 $ 1,595,777 106% ; : $ 1,529,931 101% ; $19,376: TOTAL FUND BALANCE A Capital Outlay appropriations are a placeholder 01ES 0 Budget to Actuals Rep Risk Management - Fund 670 FY25 Y1 D November 30, 2024 (unaudited) RESOURCES Workers' Compensation General Liability Property Damage Unemployment Interest on Investments Vehicle Skid Car Training Claims Reimbursement Process Fee- Events/ Parades Miscellaneous TOTAL RESOURCES REQUIREMENTS rt 41.7% Year Complete Fiscal Year 2t)24 Fiscal Year 2025 Budget Actuals Budget Actuals 1,111,585 935,832 418,028 439,989 200,000 226,710 10,000 369,959 2,000 200 3,714,303 1,158,078 104% 935,832 100% 418,028 100% 348,407 79% 274,605 137% 226,710 100% 45,839 458% 429,840 116% 1,595 80% 2,700 999% 3,841,634 103% 1,116,950 943,414 419,983 362,214 254,000 250,030 30,000 20,000 2,000 200 3,398,791 488,306 393,089 174,993 317,267 115,606 104,179 14,332 385 85,743 1,693,900 Projection % $ Variance 44% I 1 42% 1 1 42% 1 I 88% 1 I 46% 42% e 1 48% I 0% I 1 1 19% I f 999% i 1 50%, Budget Actuals Budget Actuals Workers' Compensation General Liability Insurance Administration Vehicle Property Damage Unemployment TOTAL REQUIREMENTS ; TRANSFERS Transfers Out - IT Transfers Out - IT Reserve Transfers Out - Claims Reimbursement Transfers Out - Vehicle Replacement TOTAL TRANSFERS FUND BALANCE 1,880,000 1,200,000 714,197 400,000 300,250 250,000 1,933,625 103% 994,706 672,304 94% 299,851 75% 474,866 158% 127,637 51% o 83% 2,000,000 1,500,000 799,487 700,000 400,255 200,000 1,039,885 551,737 294,672 59,760 355,055 27,057 89% 14% o 1,116,950 100% ; 1,040,000 110% 419,983 100% 362,214 100% o 277,500 109% 250,030 100% 30,000 100% 20,000 100% 2,000 100% 88,000 999% 0 87,800: C • 96,586: A 1 B 23,500 3,606,677 106% ; 207,886: Projection % $ Variance 2,200,000 110% _ (200,000): 1,500,000 100% ° s 809,482 101% 1 ! (9,995); 600,000 86% ! 100,000 420,000 105% s (19,745): 150,000 75% 50,000. 4,744,447 4,502,990 95% ; 5,599,742 2,328,167 42% ; 5,679,482 101% ; (79,740): Budget Actuals Budget Actuals (32,000) (118,000) (349,959) (22,328) 70% (118,000) 100% (349,959) 100% (3,500) (3,500) 100% (4,500) (1,875) 42% (503,459) (493,787) 98% (4,500) (1,875) 42% Projection % $ Variance eel (4,500) 100% (4,500) 100% Budget Actuals Budget Actuals Beginning Fund Balance Resources over Requirements I Net Transfers - In (Out) TOTAL FUND BALANCE 8,000,000 (1,030,144) (503,459) 9,323,307 117% (661,356) (493,787) $ 6,466,397 $ 8,168,164 126% Projection % $ Variance 8,000,000 8,168,164 102% ; : 8,168,164 102% : 168,164: (2,200,951) (634,266) ! ; (2,072,805) 128,146 (4,500) (1,875) (4,500) 1 1 I i $ 5,794,549 $ 7,532,022 130% : : $ 6,090,859 105% ; $296,310: A Includes reimbursement from State for higher general liability insurance related to aid and assist. g Unemployment collected on first $25K of employee's salary in fiscal year c Revenue from State of Oregon for additional layer of excess general liability insurance related to liability related to "aid and assist" population. 0-,Es Budget to Actuals Report Health Benefits - Fund 675 FY25 YTD November 30, 2024 (unaudited) RESOURCES Internal Premium Charges COIC Premiums Employee Co -Pay Retiree / COBRA Premiums Prescription Rebates Interest on Investments Claims Reimbursement & Other TOTAL RESOURCES REQUIREMENTS 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 I Budget Actuals OA Budget Actuals 25,899,034 1,963,363 1,247,416 1,019,288 280,000 120,000 124,944 30,654,045 26,288,364 102% 2,228,565 114% e 1,406,479 113% 1,041,989 102% 382,550 137% 208,021 173% 317,060 254% 31,873,028 104% 30,548,182 2,747,427 1,492,623 1,039,555 550,000 366,000 100,000 36,843,787 13,041,100 43% 889,825 32% 634,771 43% 186,036 18% 293,442 53% 88,014 24% 735,204 735% 15,868,393 43% Budget Actuals Budget Actuals Health Benefits Deschutes On -Site Pharmacy Deschutes On -Site Clinic Wellness TOTAL REQUIREMENTS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 29,797,663 4,287,997 1,415,279 186,274 35,687,213 27,285,660 5,355,286 1,356,819 123,528 34,121,294 92% 125% 96% o a 66% B 96% ; 26,303,391 5,733,434 1,490,287 174,230 33,701,342 9,038,357 1,493,065 459,740 13,924 11,005,085 Projection % $ Variance 35,507,169 116% 3,091,915 113% 1,556,257 104% a 1,061,802 102% 626,446 114% 211,200 58% 800,000 800% 4,958,987: A 344,488! A 63,634. 22,247! 76,446! (154,800); 700,000, B 42,854,789 116% ; 6,011,002: Projection % $ Variance 34% 2 6 % 31% ! 8% 33% 32,172,026 4,942,177 1,600,661 104,230 38,819,094 122% :1 (5,868,635) C 86% ; 791,257, D 107% , (110,374)! 60% ! 70,000! E I 7 115% ; (5,117,752); Budget Actuals % Budget Actuals % Projection % $ Variance 6,107,743 (5,033.168) 6,107,998 100% (2,248,266) 5,090,316 3,142,445 3,859,732 76% 4,863,308 ie is 3,859,732 76% i (1,230,584)1: 4,035,695 893,250; $ 1,074,575 $ 3,859,732 359% ; $ 8,232,761 $ 8,723,040 106% ; ; $ 7,895,427 96% ; ($337,334): F A The original budget anticipated a 15% increase in Health Benefits Premiums for departments. However, due to higher -than -expected claims in FY24 and projected claim growth in FY25, an additional 15% increase will be applied starting August 1, 2024. This will result in a total increase of 30% compared to FY24. g Budget estimate is based on claims which are difficult to predict c Claims are anticipated to be higher than what was originally budgeted. D Projection reflects savings from formulary change recommended by the EBAC. E Projected savings from removing the Wellness program as recommended by the EBAC. F Deschutes County Administrative Policy No. F-13 sets forth the appropriate level of reserves. The reserve is comprised of two parts: 1) Claims Reserve at 1.5 times the valuation amount, and 2) Contingency Reserve at 150% of the value of the Claims Reserve. The level of reserve is set at $8 million ($3.2 million claim reserve and $4.8 million contingency reserve requirements). The reserve requirement amount should be compared to the Total Fund Balance amount in this report. Budget to Actuals Report -� 911 - Fund 705 and 710 FY25 YID November 30, 2024 (unaudited) RESOURCES Property Taxes - Current Yr Telephone User Tax Interest on Investments Police RMS User Fees Contract Payments User Fee Data Network Reimbursement State Reimbursement Property Taxes - Prior Yr Property Taxes - Jefferson Co. Miscellaneous TOTAL RESOURCES REQUIREMENTS Personnel Services Materials and Services Capital Outlay TOTAL REQUIREMENTS TRANSFERS Transfers In Transfers Out TOTAL TRANSFERS FUND BALANCE Beginning Fund Balance Resources over Requirements Net Transfers - In (Out) TOTAL FUND BALANCE 41.7% Year Complete Fiscal Year 2024 Fiscal Year 2025 Budget Actuals Budget Actuals 10,932,000 1,827,530 312,321 244,435 167,765 148,820 145,852 93,000 90,000 40,500 32,100 11,024,163 101% 1,950,780 107% 462,829 148% 255,485 105% 172,636 103% 151,203 102% 107,080 73% 97,500 105% 108,215 120% 40,915 101% 34,304 107% 11,556,000 1,800,500 426,000 255,000 179,300 148,600 106,500 93,000 90,000 42,500 36,500 10,553,802 484,256 207,994 6,438 6,375 36,250 74,000 36,503 15,079 91% 27% 49% 0% 4% 4% 0% 39% 82% 86% 41% 14,034,323 14,405,107 103% 14,733,900 11,420,696 78% Budget Actuals Budget Actuals 9,032,045 4,250,715 1,831,000 15,113,760 8,712,047 3,275,322 1,440,223 13,427,592 96% ; I 77% 79% 1 89% ; 10,237,093 4,267,026 2,750,500 17,254,619 3,679,263 36% 1,323,539 31% 160,071 6% 5,162,873 30% ; Budget Actuals Budget Actuals 1,950,000 (1,950,000) - 0% : 515,000 - 0% . (515,000) - 0% - 0% I Projection % $ Variance 11,493,915 1,800,500 489,200 255,000 179,300 148,600 106,500 93,000 90,000 42,500 36,500 100% 100% 100% 100% 1 100% . 100% 100% (62,085); A -B 1 63,200. �C D 14,735,015 100% ; 1,115: Projection % $ Variance 9,536,196 93% : 700,897; 4,267,026 100% 2,750,500 100% I : 1 1 16,553,722 96% : 700,897: Projection % $ Variance 515,000 100% (515,000) 100% I i Budget Actuals Ok Budget Actuals OA 13,202,343 (1,079,437) 13,393,950 101% 977,515 13,160,074 (2,520,719) Projection % $ Variance 14,371,465 109% : : 14, 371,465 109% : 1,211,391: 6,257,823 (1,818,707) 702,012 1 I 1 $ 12,122,906 $ 14,371,465 119% ; $ 10,639,355 $ 20,629,288 194% ; ; $ 12,552,758 118% ; $1,913,403: A Current year taxes received primarily in November, February and May; actual FY24-25 TAV is 4.64% over FY23-24 vs. 5.2% budgeted. g Telephone tax payments are received quarterly C Invoices are mailed in the Spring D State GIS reimbursements are received quarterly