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2025-70-Minutes for Meeting January 29,2025 Recorded 4/2/2025\11 0i ES coG2� BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County CJ2025-70 Steve Dennison, County Clerk Commissioners' Journal 04/01 /2025 4:13:34 PM .,>::�T�� �:: 111 I I11 II111! I1111111 I III 111 2025-70 BOCC MEETING MINUTES 1:00 PM WEDNESDAY January 29, 2025 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang. Also present were County Administrator Nick Lelack; Senior Assistant County Counsel Kim Riley; and BOCC Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings. CALL TO ORDER: Chair DeBone called the meeting to order at 1:00 pm. PLEDGE OF ALLEGIANCE CITIZEN INPUT: • Al Shirk spoke to the letter sent by the Board to Congressman Cliff Bentz regarding the potential acquisition by the County of 40 acres of Deschutes National Forest land with the intention of selling it to a private company for surface mining. Noting that he owns a separate quarry which was established in 2020 just 2.4 miles away, Shirk said the proposed property acquisition is sought by Findley Butte Aggregate to expand its quarry, which is nearing depletion. Shirk asked that the Board send another letter to Congressman Bentz stating the proximity of his quarry. BOCC MEETING JANUARY 29, 2025 PAGE 1 OF 9 Commissioner Chang stated his support for sending a second letter from the Board to Congressman Bentz as suggested. Commissioner DeBone also supported this. • Mark Dickens objected to wording added to the Board's meeting agendas which disallows obscene or defamatory language during citizen comments, saying this infringes on his First Amendment rights. Commissioner DeBone said the County will not negotiate with Dickens with regard to actions taken by its building official to follow State law. Ron Boozell said manyjobs and services are dependent on federal grants which have been frozen by the White House. He asked to know what the Commissioner's personal favorite federal grant is, and if they would send a communication to the President encouraging its reinstatement. Agreeing that many important services are supported by federal funding and sharing that the President's executive order freezing federal grants has been temporarily suspended, Commissioner Chang was hopeful that no further efforts to freeze this funding will be made. Commissioner Adair reported that the Commissioners attended COCC's State of the College annual event this morning and expressed her thanks for all COCC does for the community. CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda, Consideration of Board Signature on letter thanking Lynn McAward for service on the Dog Control Board of Supervisors 2. Consideration of Board Signature on letter correcting Gil Levy's term end date for service on the Public Safety Coordinating Council 3. Approval of the minutes of the January 17, 2025 Legislative Update meeting 4. Approval of the minutes of the BOCC January 15, 2025 meeting ADAIR: Move Board approval of Consent Agenda as presented CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried BOCC MEETING JANUARY 29, 2025 PAGE 2 OF 9 ACTION ITEMS: S. Acceptance of an Emergency Management Performance Grant DCSO Sergeant Nathan Garibay reported the award of $91,786 in Emergency Management Performance Grant (EMPG) funds in addition to $12,230 received from the State pursuant to HB 3059. These funds will be used by the Sheriff's Office to support personnel costs associated with DCSO's Emergency Services Coordinators. Sergeant Garibay explained that the County's Emergency Management Program plans, coordinates and oversees all emergency services functions, including public education, preparedness, mitigation, response and recovery. Commissioner Adair referred to the recent wildfires in southern California and asked to know how many fire trucks are in Deschutes County. Garibay confirmed he will find this out and follow up with the Board. Commissioner Chang commented that the State has pre -positioned extra resources in Deschutes County at times when the county has been most at risk. In response to Commissioner DeBone, Garibay said evacuation planning entails determining and sharing information on critical transportation routes and issuing public alerts based on current/expected fire behavior. CHANG: Move to authorize the Deschutes County Sheriff's Office to accept an Emergency Management Performance Grant to support the County's comprehensive emergency management program ADAIR: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 6. Amendment to an agreement allocating ARPA funds to the City of Sisters to expand the inventory of affordable housing Laura Skundrick reminded that in January 2023, the Board of Commissioners allocated $500,000 in ARPA funds to the City of Sisters for the development of a 40-unit multi -family rental housing project. Jordan Wheeler, Sisters City Manager, said the City is now asking that the agreement allocating these funds be amended to allow leasing or renting the BOCC MEETING JANUARY 29, 2025 PAGE 3 OF 9 affordable units W individuals or f=�milies whose annual household incorne is at or below 80% of Area Median income (AMI) rathe - than to persons whose income is at or below 65% of AMI. Explaining that this change would allow maximizing funding opportunities while still accomplishing the City's goal of increasing the supply of affordable housing, Wheeler affirmed that changing the income level to 80% of AMI aligns with the City's definition of affordable housing. He added that Department of Treasury ARPA guidelines allow for affordable rental housing units to limit maximum income up to 120% AMI. Commissioner Chang was concerned that this change would make it less likely that someone who is currently homeless would be able to make the transition to housing. Saying that this change would result in the project serving a smaller component of the homeless population in the Sisters area, he asked what else the City will do to create pathways out of homelessness. Clayton Crowhurst, Northwest Housing Alternatives (NHA; the City's development partner on this project), shared that NHA has agreed to set aside between five and ten of the units for Family Access Network to utilize, and is also exploring similar partnerships with other organizations. He said many people who currently reside in the forest make a living wage but cannot afford housing in Sisters. In response to Commissioner Chang, Crowhurst said 80% AMI for a family of four is a little under $80,000. The monthly rent for a two -bedroom unit would be $1,800. Commissioner Chang asked to know the specific income levels under 65% AMI, which Crowhurst agreed to provide. Responding to Commissioner Adair, Crowhurst said three of the units will be set aside specifically for agricultural workers. He described NHA's and the City's efforts to try to Lease as many of the units as possible to people who already live or work in Sisters. ADAIR: Move approval of Document No. 2025-128, amending a 2023 agreement allocating ARPA funds to the City of Sisters to revise language in Exhibit A CHANG: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried BOCC MEETING JANUARY 29, 2025 PAGE 4 OF 9 7. Special Project Grants - Mid -bear Update Jen Patterson, Strategic Initiatives Manager, introduced updates from the Newberry Regional Partnership and the Deschutes Basin Water Collaborative. Julie Baumgartner, COIC Community Development Programs Manager, reviewed the background of the Newberry Regional Partnership and its goals, saying the developed action plan has seven focus areas, each with its own implementation strategies. Baumgartner noted that the working group of 18 members represents many different entities throughout the community. Megan Tuck, COIC Program Coordinator, reviewed the proposed implementation timelines and shared that action teams will be established to shepherd the identified strategies for meeting each goal. In response to Commissioner Chang, Baumgartner and Tuck said COIC envisions the County as a key partner in: helping property owners address failing septic systems; expanding funding and education for wildfire preparedness and prevention; addressing unsanctioned camping on public lands; and implementing traffic safety improvements for major roads and arterials as well as access routes to Highway 97. Baumgartner invited the Commissioners to participate in the action teams phase of the Plan. Responding to Commissioner Adair, Tuck said a community -based fire prevention and protection coordinator has not yet been hired, although the Plan proposes this. Jim Bond, program director at Deschutes River Conservancy, next presented an update on the Deschutes Basin Water Collaborative, which was formed in 2020 and works to balance water use between humans and ecological needs. In response to Commissioner DeBone regarding the need for both the Conservancy and the Collaborative, Bond said the Conservancy is a small group which does not have the capacity needed to engage all relevant stakeholders. In contrast, the Collaborative is meant to bring many groups together and find consensus across the differences. Bond then shared that the Collaborative aims to develop a comprehensive water management plan which will identify supply options and how to meet water needs in view of the limited supply, in part by working to conserve water and restore flows. BOCC MEETING JANUARY 29, 2025 PAGE 5 OF 9 a. Courthouse Expansion !budget Request Lee Randall, Facilities Director, introduced the request to increase the budget of the Courthouse expansion project by $2.9 million, which would bring the total project budget to $46.8 million. Saying that the reasons for the shortage are primarily Inflation, supply chain disruption, and mid -year commodity price increases, Randall noted that the project is on a restricted site downtown Bend which poses unique challenges and complexities. Wayne Powderly from the Cumming Group attributed $180,000 of the increased cost to unforeseen conditions, including unsuitable soils which were discovered during the excavation for the new foundations and required the addition of new underpinning foundations for the existing building. In addition, underground storage tanks were removed and disposed of, and added work was needed to ensure that the temporary entrance is safe and secure during construction. Powderly reminded that the original Guaranteed Price Maximum, finalized in March of 2024, was based on a 90% finished set of plans. During the permitting process, $1,200,000 in changes were made to align the work with City Code. John Williamson from Pence Construction said extending the construction schedule out another 6.25 months raised the cost of managing and overseeing the more than 40 different trade partners. Also, labor costs rose from 2024 to 2025 and additional increases are expected from 2025 to 2026. Other higher - than -anticipated costs are attributed to material cost escalations and to the fact that some work was shifted to less desirable times of the year. Williamson described efforts to mitigate these changes as much as possible, including by reducing staff. Paul Boundy from LRS Architects spoke to the design revisions, explaining that the City of Bend required some changes during the permitting process. He said the group continues to look for value engineering opportunities to bring costs down. Randall summarized that the project management team has worked hard to address and resolve issues as these have arisen. Commissioner Adair said while normally, a project of this size has a 5-10% contingency, this one proceeded with just a 3% contingency. Noting that the project was originally estimated to cost $27 million and then $40 million, and now is projected to cost $46.8 million, she questioned if the total cost will continue to rise. She referred to other large public projects which are coming in BOCC MEETING JANUARY 29, 2025 PAGE 6 OF 9 at or, under budget, and worried that the Courthouse expansion project will cost more than is now being estimated. Saying that Redmond's police station also increased in cost more than once, Randall agreed that the Courthouse project's contingency was not sufficient. He said going forward, the project will have a 4.4% contingency. When combined with the contractor's approximate 5% contingency, the total contingency will be about $3 million. Commissioner DeBone expressed his confidence in the project management team. Commissioner Adair asked for project status and budget reports every month. Commissioner Chang expressed appreciation for the detailed explanation of the increase in costs and said he has heard many similar stories at the Oregon Transportation Commission regarding project cost increases across the state. Nick Lelack, County Administrator, referred to the many efforts made to keep the project from going further over budget. Saying that the team is trying to deliver the best possible project for the community as responsibly as it can, he committed to providing monthly updates to the Board on this matter. Commissioner DeBone agreed that inflation is still propagating. Commissioner Chang asked if the tariffs expected to be imposed by the federal government could further increase the project's costs. Randall said the team was proactive with respect to this concern, with the result that about 97% of the remaining needed construction materials have been secured. CHANG: Move approval of increasing the Courthouse Expansion Project budget by $2.9 million to a total project budget of $46.8 million DEBONE: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 9. 2024 Annual Report for the Prescribed Fire, Smoke and Public Health Community Response Plan Kevin Moriarty, County Forester, summarized the 2024 Annual Report for the Prescribed Fire, Smoke and Public Health Community Response Plan, which is BOCC MEETING JANUARY 29, 2025 PAGE 7 OF 9 needed to maintain the exemption from the one -hour air quality threshold granted for the Bend Smoke Sensitive Receptor Area. He acknowledged Thomas Stokely from the Nature Conservancy who provided the graphs in the report. Moriarty said typically, a prescribed burn of about 300 acres is conducted in Deschutes County, but in 2024 a pilot project burned more than 1,800 acres. He described the location of smoke sensors and reported the different readings of each sensor. Commissioner Adair said subsequent to the west side of Sisters being logged and cleaned up, the natural grass now growing there provides habitat and sustenance for wildlife. Commissioner Chang recognized the Sisters Ranger District for the large amount of work done south of Sisters which had a significant impact on that area receiving a "moderate" rating in the fire hazard map. CHANG: Move approval of the 2024 Annual Report for the Prescribed Fire, Smoke and Public Health Community Response Plan ADAIR: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried Commissioner Chang said while it was a substantial accomplishment to burn 1,864 acres via prescribed fires last year, ten years of such efforts are needed. Noting that it's critical to keep landscaping trimmed to protect homes, Commissioner Adair said juniper trees should be removed from the yards of private residences. OTHER ITEMS: • County Administrator Nick Lelack reviewed that the Board wishes to continue COIC appointments for Chris Piper and Kristine McConnell and recruit for the third community representative position formerly held by Jay Patrick. • The Commissioners acknowledged receipt of an invitation to participate in a bike race on June 14th. • Commissioner Chang reported on work to develop a concept for a bill to advance a youth acute respite emergency mental health center, noting the involvement of representatives from the legislature, Jackson House, DCHS BOCC MEETING JANUARY 29, 2025 PAGE 8 OF 9 Behavioral Health, Providence and St. Charles. He hoped that a proposal supported by all interested parties will result. Commissioner DeBone commented on an email from Road Director Chris Doty regarding HB 3119 and the potential ramifications if this bill passes. Saying that California has already rejected a similar bill, Commissioner Adair said she has signed up to testify against HB 3119 at tomorrow's hearing. EXECUTIVE SESSION: At 3:31 pm, the Board entered executive session under ORS 192.660 (2) (e) Real Property Negotiations. At 3:42 pm, the executive session concluded and the public was invited to return to the room. The Board then directed staff to proceed as discussed during the executive session. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 3:42 pm. DATED this day of ��1� 2025 for the Deschutes County Board of Commissioners. ATTEST: RECORDING SECRETARY ANTHONY DEBONE, CHAIR PHIL CHANG, COMMISSIONER BOCC MEETING JANUARY 29, 2025 PAGE 9 OF 9 \XvTES CO Q. GA BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 1:00 PM, WEDNESDAY, JANUARY 29, 2025 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time exthnate.s: The times listen oo ;gc'odv iterr;s are Est niotes oniv. Generally, items will be heard in sequential wrier orid items, inchUdi, r? p.-;/ l c: hearings, may be Heard before or after their listed times. CALL, TO € RDER PLEDGE OF ALLEGIANCE CITIZEN INPUT: Citizen Input may be provided as comment on any topic that is not on the agenda. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.. CONSENT AGENDA Consideration of Board Signature on letter thanking Lynn McAward for service on the Dog Control Board of Supervisors 2. Consideration of Board Signature on letter correcting Gil Levy's term end date for service on the Public Safety Coordinating Council 3. Approval of the minutes of the January 17, 2025 Legislative Update meeting 4. Approval of the minutes of the BOCC January 15, 2025 meeting ACTION ITEMS 5. 1:05 PM Acceptance of an Emergency Management Performance Grant 6. 1:15 PM Amendment to an agreement allocating ARPA funds to the City of Sisters to expand the inventory of affordable housing 7. 1:30 PM Special Project Grants - Mid -Year Update 8. 2:10 PM Courthouse Expansion Budget Request 9. 2:25 PM 2024 Annual Report for the Prescribed Fire, Smoke and Public Health Community Response Plan OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. January 29, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 EXECUTIVE SESSIONS At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. 10. Executive Sessions under ORS 192.660 (2) (e) Real Property Negotiations ADJOURN January 29, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3 BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Citizen Input or Testimony Subject: u �- F L% r Date: 7 Z, -- Name Address 6 0�`a� Phone #s G E-mail address i, 5 v, CI In Favor Neutral/Undecided Opposed Submitting written documents as part of testimony? Yes No If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS Deschutes County Commissioners, I am one of the owners of Spring Butte Rock, Inc. We are a rock quarry established in 2020 providing a variety of aggregate products to the community of La Pine Oregon and surrounding areas. I spoke to you last week regarding the letter you sent to Congressman Cliff Bentz on December 19th, 2024 that emphasized the significant need of acquiring 40-acres of Deschutes National Forest identified in the southeast area of La Pine for the purpose of surface mining. Findley Butte Aggregate is requesting this land to expand their current rock quarry that is unable to produce the products. Spring Butte Rock, Inc. is a rock quarry 2.4 miles from the current rock quarry, Findley Butte Aggregate, who is wanting to acquire additional land from the government to provide a service that is already available in that area. I am asking you to contact Congressman Cliff Bentz directly and inform him by letter that there is already a rock quarry in La Pine that provides all the services and benefits to the community that were addressed in the letter. Federal land does not need to be taken away from the public when there is absolutely no reason. Spring Butte Rock, Inc. was established in 2020. It is my understanding that you were either misinformed that there was another quarry so close and/or due diligence was not performed prior to the decision made to write a letter to Congressman Cliff Bentz. Thank you for your time, Al Shirk 541-815-3515 0 BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Citizen Input or Testimony Subject: Date: Name�� Address % Phone #s E-mail address -1�4 In Favor ❑ Neutral/Undecided Opposed Submitting written documents as part of testimony? Yes El No If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS vT E S COG2a BOARD OF I COMMISSIONERS MEETING DATE: January 29, 2025 SUBJECT: Special Project Grants - Mid -Year Update RECOMMENDED MOTION: N/A BACKGROUND AND POLICY IMPLICATIONS: During the FY 2025 video lottery allocation discussion, the Board initiated a special project grant to Newberry Regional Partnership in the amount of $5,000 and to Deschutes Basin Water Collaborative in the amount of $15,000. The grantees will present the Board with a mid -year status update on their project and priorities. Special project grants are made available through the Video Lottery Fund, which is supported by state lottery proceeds. These grants were budgeted for FY 2025. The grantee received the first half of the grant payment at the beginning of FY 2025 and the second half of the grant payment will be initiated upon completion of the mid -year status update. BUDGET IMPACTS: Grant funds are accounted for in the FY 2025 budget. ATTENDANCE: Jen Patterson, Strategic Initiatives Manager, Deschutes County Megan Tuck, Program Coordinator, COIC Julia Baumgartner, Community Development Programs Manager, COIC Lisa Seales, Programs Manager, Deschutes River Conservancy d Newberry ■ ■ gional Oregon Prepared by: Steven Ames, Principal, Steven Ames Planning Julia Baumgartner, Nick Tierney, Megan Tuck, Grace Lee; Central Kathy DeBone, Newberry Regional Partnership MediaN Steve Maher, Principal, Steve Maher New 1 �' Newberry Regional Partnership STRATEGIES FOR NEWBERRY COUNTRY STRATEGIC ACTION PLAN OVERVIEW 3 STRATEGIES BY FOCUS AREA 5 ® Resilient Newberry Country: Wildfire & Public Safety Sample Topics: Wildfire Prevention & Preparedness Response, Police, Fire & Fmergp.nc.v Services, Traffic Safety, Community Safety, Illegal Camping Livable Newberry Country: Growth, Planning & infrastructure 7 Sample Topics: Housing, Public Transportation, Public Infrastructure, Planning, Community Engagement Sustainable Newberry Country: Environment, Natural Resources & Outdoor Recreation 9 Sample Topics. Environment, Natural Resources & Water, Recycling, Parks & Trails, Recreational Facilities 111riving Newberry Country: Health, Wei Iness O"t Human Services Sample Topics: Health Care, Behavioral Health, Human Services, Community Wellness ® Prosperous Newberry Country: Jobs & Economic Development 13 Sample Topics: Jobs & Vocational Training, Workforce & Economic Development, Downtown La Pine, Retail & Commercial Development, Services & Amenities, Tourism c At, ® Inspired Newberry Country: Education, Learn-Ing (& Youth M LIVIL­Itib 15 Sample Topics: Pre-school & Childcare, Elementary/High School Funding & Resources, After -School & Summer Activities, Support for Schools, Higher Education & Adult Learning In Vihrqnt Newberru rnointrv- &rtc ridtiwip P_ riwir i mp 17 Sample Topics: Community Heritage, Downtown & Historic Preservation, Cultural Spaces, Museums & Galleries, Arts & Music, Performance Spaces NRP Strategic Action Plan 2 Strategies for NRP Action Summit • •: • • :•. This report presents a final slate of strategies for inclusion in the Newberry Regional Partnership Strategic Action Plan 2025-30, developed by the Newberry Regional Partnership (NRP) with the support and participation of Central Oregon Intergovernmental Council (COIC). The plan is intended to inform and guide the future growth, livability and well-being of south Deschutes County and north Klamath County, also known as "Newberry Country". These strategies are the result of a comprehensive, year -plus engagement of area residents conducted by or on behalf of NRP in 2023 and 2024, including a scientific public survey, stakeholder focus groups and community engagement sessions, a non -scientific community poll of draft strategy ideas, and one-on-one consultations with numerous regional stakeholder groups. Based on the polling results and further analysis, the NRP/COIC project team developed a smaller slate of draft strategies for the region's consideration. After vetting them with NPR's Working Group, these strategies were brought before some 75 stakeholders and potential plan partners for their review, comment and prioritization at the Newberry Country Community Action Summit in November 2024. Following the Summit a final slate of strategies was prepared. This report presents the 27 final strategies — an average 4 ideas per each of seven focus areas. Each strategy includes a strategy title and text, recommended Lead Partners to spearhead its implementation along with potential Supporting Partners that might assist, a suggested timeline for implementation, and links to other plan strategies that address related topics. Each of the seven focus areas also calls out one of its strategies as a "Game Changer" — a major initiative that will involve multiple partners and significant resources over a longer period of time in order to implement, but that also will have a positive, even transformative impact on the region. In addition to the above information, each Game Changer strategy also includes a short statement of rationale and potential community benefits. It should be noted that, based on community feedback, some strategies in this report are more focused on the Sunriver area (including Three Rivers), while others are more focused on the La Pine area (including North Klamath County). In general, most strategies refer to all of Newberry Country and the overall plan is intended to lift up and support the entire region. In addition to the 27 strategies featured in this report, a number of additional strategies that were tested in the community poll but did not score as highly — or were not considered as feasible at this time — did not make the final plan. They are summarized in this report by their titles only but are included for possible consideration. A total of 64 strategy ideas in all were tested from an original list of 92 ideas suggested by the community. Regardless of whether a given strategy idea was tested or ended up in the final plan, all 92 ideas originally drawn from the community have been archived for future reference. NRP Strategic Action Plan 3 Strategies for NRP Action Summit (This page left intentionally blank.) NRP Strategic Action Plan 4 Strategies for NRP Action Summit Wildfire•; ( = Top -Scoring Strategy in the NRP Community Poll ) • • • We envision a Resilient Newberry Country, where we develop information and resources to prepare for, prevent and respond to wildfire and other adverse events that threaten our community's health, safety, and well-being. OUR GAME CHANGER STRATEGY R.1 Expand Funding and Education for Wildfire Preparedness and Prevention. * Establish local government and community -based support for fire -safe education and funding for property owners' wildfire safety improvements. Conduct regular community -based meetings with fire officials to educate residents about wildfire preparedness and prevention steps. Identify resources to help property owners create defensible space, install fire -safe landscaping, and undertake fire -safe building retrofits. Create a community -based Fire Prevention and Protection Coordinator position that serves Newberry Country. Rationale / Community Benefit: In a Central Oregon of warmer temperatures and more frequent drought, much of Newberry Country is increasingly at risk for destructive wildfires that threaten lives, property, and livelihoods. The Darlene 3 fire of 2024 demonstrated just how endangered our communities can be. The NRP public survey found 73 percent of the nearly 1,000 respondents requesting more steps be taken in the community to prepare for and prevent wildfires. By expanding fire -wise education and funding for local property owners, informing area residents on wildfire preparedness and prevention, and promoting greater coordination among these and other efforts, we can greatly reduce the risk of catastrophic wildfires in our future. The time to strengthen those efforts is now. Implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: NRP, La Pine Rural Fire Protection District, Deschutes County Forester, Sunriver Fire Department Potential Supporting Partners: Oregon State Fire Marshall, Team Rubicon, COIC, Upper Deschutes River Communities (UDRC), Midstate Electric Cooperative Related Strategies: N/A R.2 Coordinate Efforts to Address Illegal Camping on Public Lands. * Promote a coordinated effort by the Bureau of Land Management, U.S. Forest Service, Deschutes County Sheriff's Office and other public and private sector partners to address the public health and safety impacts of illegal camping on Public Lands in Newberry Country through increased funding, intervention and enforcements tools and options. Implementation Timeline: 5 Years/Ongoing NRP Strategic Action Plan 5 Strategies for NRP Action Summit Recommended Lead Partners: NRP, Deschutes County Sherriff's Office, City of La Pine, Bureau of Land Management (BLM) Potential Supporting Partners: United States Forest Service, St. Vincent De Paul, Deschutes County Behavioral Health Related: See also Sustainable Newberry S.2, Thriving Newberry T.3 & T.5 ® R.3 Investigate Improvement to Wildfire Evacuation Routes and Signage. Investigate improvements to evacuation signage on designated and alternate wildfire evacuation routes for Newberry Country residents and visitors. Address the evacuation challenges associated with Sunriver's complicated road system and large numbers of visitors during summer months. Implementation Timeline: 1-2 Years Recommended Lead Partners: Deschutes County Emergency Services, Deschutes County Road Department, Sunriver Resort, Sunriver Owners Association Potential Supporting Partners: Project Wildfire, Firewise Communities Related: See also Livable Newberry L.1 ® Construct Pedestrian and Bicyclist Mobility Amenities and Safety Enhancements. ® Provide Visitor Information and Promote viget'al Literacy on Wildfir a Safety. Expand and Improve 'Safe Routes to School'. ® Establish and Enforce Restrictions on Hunting in Residential and Recreational Areas. NRP Strategic Action Plan 6 Strategies for NRP Action Summit LIVABLE NEWBERRY COUNTRY Growth, Planning & Infrastructure (* = Top -Scoring Strategy in the NRP Community Poll ) C6� &I Is]► We envision a Livable Newberry Country, where we manage growth and development to enhance our quality of life, improve public amenities and services, and preserve our sense of place and community feel. OUR GAME CHANGER STRATEGY L.I. Implement Traffic Safety Improvements for Major Roads, Arterials, and Access to Highway 97. Implement new traffic safety improvements on major roads and arterials in Newberry Country, calming traffic and strengthening public safety by adding stop lights, roundabouts and related roadway enhancements, including Burgess Road and Huntington Road. Improve safe and convenient access onto and off Highway 97. Rationale / Community Benefit: Newberry Country has numerous challenges in its local and regional transportation network, including roadway and arterial conditions, traffic connectivity, highway access, and public safety. The NRP public survey found the transportation system among the top concerns of Newberry residents — notably a lack of infrastructure to accommodate increasing traffic and the safety of roads for motorists, pedestrians and bicyclists. Improvements to our local roadways and arterials would make a vital contribution to our region's traffic flow, not only supporting safe and convenient mobility, but also promoting local commerce and economic development, safer evacuation routes and emergency traffic, and better public transportation. Implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: Deschutes County Road Department, Oregon Department of Transportation , City of La Pine Potential Supporting Partners: Oregon Transportation Commission, Oregon State Senators and Representatives, Local Road Districts Related Strategies:. See also Resilient Newberry R.3, Prosperous Newberry R2 ADDITIONAL STRATEGIES FOR A LIVABLE NEWBERRY ® L.2 Improve Public Transportation in Newberry Country. Work with Cascade East Transit and other stakeholders to improve public transportation service within Newberry Country and to the Bend area with a focus on creating convenient and accessible routes for commuters, seniors, people with disabilities, and youth. implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: Cascades East Transit, Newberry Regional Partnership Potential Supporting Partners: Central Oregon Intergovernmental Council, City of La Pine, Oregon Disabilities Commission, La Pine Activity Center, La Pine Community Health Center Related: See also Prosperous Newberry P.2, Thriving Newberry TA NRP Strategic Action Plan 7 Strategies for NRP Action Summit ® L.3 Implement Solutions for Long -Term Water Quality, Supply and Conservation. Secure funding to identify and implement solutions for water system improvements and long-term water quality and supply for Newberry Country. Develop and implement new, more effective water conservation measures, reducing unnecessary water consumption by homes, businesses and public buildings, Implementation Timeline: S Years/Ongoing Recommended Lead Partners: Deschutes County Community Development, Deschutes Soil and Water Conservation District .+_..-_4._e ., ------�-- ^--�----- ^---`._-e ^---_— e._,.._._-----'-----�_e -_..__ee _ems.. _t e _ n:._- Potennai Supporting Partners: Central Oregon inlergovernrfie►Ilai I,UUnGiI, lily UI Ld ring, Oregon Department of Environmental Quality, Deschutes Land Trust Related: See also Sustainable Newberry S.1 L.4 Improve Cell mower Capacity and Internet Access across Newberry Country. Expand and improve cell tower capacity across rural Newberry Country to enhance reception and prevent overloads in the event of an emergency that could interfere with alert systems or other ways of notifying residents. Explore partnerships with internet service providers to expand broadband to unserved or underserved households in Newberry Country. Educate residents in areas with no Internet access about the availability of satellite services. Implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: Internet Service Providers, City of La Pine, Deschutes County Potential Supporting Partners: Sunriver/La Pine Economic Development (SLED), Deschutes Public Library, Central Oregon Intergovernmental Council Related: N/A Other Strategy Ideas Tested in the Community Poll for Future Consideration ® Explore Stronger Regulations to Control Short -Term Rentals in Rural Areas. ® Expand Habitat for Humanity's Critical Home Repair Program. ® Develop Protected Urban Bikeways and Pedestrian Pathways. ® Support Improvements to Aging Manufactured or Prefabricated Dwellings. ® Develop a Collaborative Work Space to House Local Nonprofit Organiaaiions. NRP Strategic Action Plan 8 Strategies for NRP Action Summit SUSTAINABLE NEWBERRY COUNTRY Environment, Natural Resources & Outdoor Recreation (* = Top -Scoring Strategy in the NRP Community Poll ) We envision a Sustainable Newberry Country, where we conserve and protect the environment, steward our natural resources, and promote public access and enjoyment of our region's many natural wonders. OUR GAME CHANGER STRATEGY SA Assist Property Owners in Addressing Septic System Failures. Pursue additional funding opportunities to retrofit or upgrade failing and substandard septic systems, mitigating the impacts on water quality and the environment in Newberry Country. Explore opportunities to educate and assist property owners in improving their septic systems and reducing costs for new systems. Rationale/Community Benefit: Newberry Country is blessed with its own distinctive natural features, including extensive riparian areas along the Deschutes, Little Deschutes, and Fall rivers. Residents and visitors alike rely on these assets for clean drinking water, safe recreation, and economic opportunities. However, failing residential and commercial septic systems threaten to pollute nearby surface water and groundwater resources, posing serious public health and environmental safety concerns. In community input received by NRP, Newberry Country residents expressed concerns about environmental protections and said they want water and sewer infrastructure to be significantly upgraded. Assisting area property owners in addressing septic system failures, including help in defraying the cost of such repairs, will help them secure their own housing investments, improve public health, and protect our environment. It's a win -win for everyone. Implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: Central Oregon Intergovernmental Council, Deschutes County Community Development Potential Supporting Partners: Septic Contractors, Property Owners Related: See also Livable Newberry L.3 ADDITIONAL STRATEGIES FOR A SUSTAINABLE NEWBERRY S.2 Clean Up Trash and Garbage from Forested Areas. Working with the U.S. Forest Service, Bureau of Land Management and other federal, State and local government agencies, clean up trash and garbage from Newberry Country forested areas, including locations harboring homeless encampments. Implementation Timeline: 1-2 Years Recommended Lead Partners: Newberry Regional Partnership, Republic Services, Public Land Stewards NRP Strategic Action Plan 9 Strategies for NRP Action Summit Potential Supporting Partners: Bureau of Land Management., US Forest Service, Deschutes County Sherriff's Office, Construction Companies, Homeowner Associations, Individual Volunteers Related: See also Resilient R.2 S.3 Support the Revitalization of La Pine Park and Recreation District. Preserve and strengthen recreational opportunities and programming in La Pine, including support for the revitalization of La Pine Park & Recreation District, with a focus on organizational governance, management and sustainability. Implementation Timeline: 3-5 Years Recommended Lead Partners: La Pine Parks and Recreation District, La Pine Park and Recreation Foundation Potential Supporting Partners: Central Oregon Intergovernmental Council, Special District Association, Parent Associations Related Strategies: See also Prosperous Newberry P.2 ® S.4 Expand Curbside and Drop -Off Recycling Services in Sunriver, Three Rivers and La Pine Areas. * Work with Deschutes County and private waste management companies in Newberry Country to offer affordable options for curbside recycling and open drop-off recycling centers where such services are not currently available. Couple expansion efforts with public education to ensure residents are recycling properly. Implementation Timeline: 1-2 Years Recommended Lead Partners: Republic Services, Deschutes County Solid Waste Potential Supporting Partners: Deschutes Board of County Commissioners Related: N/A Expand and Develop Multil-use Parks and Recreational Facilities to Accommodate a Wider Range of Interests. Promote Renewable Energy I Ica by Residences, BuSinaccac nnrl Publir Buildings, and 07 --- _r I,--,-- ­_ . - .- Buildings, a- - Construction of Large -Scale Alternative Energy Installations. Build More Pedestrian and Bike Paths in Sunriver, Three Rivers, and Oregon Water Wonderland. NRP Strategic Action Plan 10 Strategies for NRP Action Summit THRIVING NEWBERRY COUNTRY Health, Wellness & Human Services ( = Top -Scoring Strategy in the NRP Community Poll ) We envision a Thriving Newberry Country, where we support community health and wellness, ensure convenient access to comprehensive healthcare, and address the urgent health and services needs of our entire community. OUR GAME CHANGER STRATEGY T.1 Improve Access to Health Care Specialists and Emergency Room Services. * Continue to improve access to health care services for Newberry Country residents by increasing the number of specialists, opening a 24-hour emergency room, establishing a trauma -informed practitioner network, adding infusion therapies, expanding telehealth options, and providing transportation for residents who have medical appointments and other health -related needs in Bend. Rationale / Community Benefit: For many residents of Newberry Country, staying healthy involves long drives north for medical services in Bend, often in dangerous winter driving conditions or relying on infrequent public transportation. This puts a tremendous burden on our lower income residents, the elderly, families with children, and unhoused community members. Responding to acute health emergencies that require immediate attention add another layer of risk. Sixty percent of NRP survey respondents cited access to health care as a major community concern. In particular, residents mentioned the lack of 24/7 emergency care and specialty care. In the last few years, the region has made significant strides in healthcare services, especially with the new La Pine Community Health Center facility. However, significant gaps in services remain, including a 24-hour emergency room. Addressing these gaps will help complete the system, greatly improving the health of all our residents. Implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: La Pine Community Health Center, St. Charles Health Systems, La Pine Rural Fire Protection District Potential Supporting Partners: Deschutes County Health Services, Cascades East Transit Related Strategies: See also Livable Newberry L.2, Prosperous Newberry P.2 ■ T.2 Promote Access to Affordable Fresh, Nutritious and Locally Produced Foods. * Promote greater access to affordable, fresh, nutritious, and locally produced foods in Newberry Country, including exploring opportunities to recruit a new competitively priced grocery store. Work to alleviate food desert status in applicable communities. Implementation Timeline: 3-5 years Recommended Lead Partners: Living Well La Pine, OSU Extension Services NRP Strategic Action Plan 1.1 Strategies for NRP Action Summit Potential Supporting Partners: Neighborimpact, High Desert Food and Farm Alliance, Sunriver La Pine Economic Development, St. Vincent De Paul, La Pine Community Kitchen, Little Deschutes Grange T.3 Expand Behavioral Health Services throughout Newberry County. * Working with Deschutes County and healthcare providers, expand the availability of behavioral health services throughout Newberry Country, assisting area residents experiencing mental health and addiction issues, and developmental disabilities. Increase coordination and collaboration among behavioral health providers and mental health crisis summer months. Implementation Timeline: 3-5 years Recommended Lead Partners: La Pine Community Health Center, Deschutes County Behavioral Health Potential Supporting Partners: St. Charles Health Systems, La Pine Rural Fire Protection District, Deschutes County Sherriff's Office, National Alliance on Mental Illness Related: See also Resilient Newberry R.2, Thriving Newberry T.5 T.4 Establish a Nonprofit Comprehensive Alcohol and Drug Treatment Center. Establish an alcohol -and -drug treatment nonprofit based in La Pine and serving all of Newberry Country with inpatient and outpatient care, including stabilization services and substance -use disorder programs. Implementation Timeline: 3-5 years Recommended Lead Partners: TBD Potential Supporting Partners: TBD T.5 Coordinate with Regional Partners to Provide Services for Unhoused Populations. * Coordinate with local and regional partners to plan for and deliver services to unhoused populations in Newberry Country, including transitional housing, emergency shelter, access to food and medical care, job training, and other wraparound services for unhoused community members. Implementinkfir%n Tirniol;njo- 1� Vnnrc/r)ncYninff .... V. - ­. .. Recommended Lead Partners: Deschutes County Behavioral Health, Neighborimpact, The Door Potential Supporting Partners: St. Vincent De Paul, La Pine Community Health Center, La Pine Community Kitchen, Deschutes Sherriff's Office, Home More Network, Faith Based Organizations wa n E la t e U'; S E E a 1 S 0 RR E SI: 11 e i1i 'L INE Wb e r r �V R. 2, T 1h ril V I il, g IN eii- e r rV • DrmeirlAn Home Health rare and InfUSie%n TkarnpiAnc ;n MmAikarru re%lintm I ... — - "..— .... ­. ..­ — — ... ­­­ 7 /. • inrrPnezP nrgnni7Pd Artivitipc fnr rnmmiinitv Mpmhpr-z with ni-,;khilitipq- WIT NWMIT-Tfy;�, t P �70 190TIN"W1 WrM T r11771 0 Open a Community Pharmacy Facility in Sunriver. NRP Strategic Action Plan 12 Strategies for NRP Action Summit 10 a MR W 4 0 0 1 N ( = Top -Scoring Strategy in the NRP Community Poll ) We envision a Prosperous Newberry Country, where we support small businesses, create family -wage jobs, provide training for the local workforce, and develop housing so that residents can afford to both live and work in the region. OUR GAME CHANGER STRATEGY P.1 Create a Defined Downtown Area in La Pine with Small Businesses and Better Traffic Flow. Create a better -defined downtown area in La Pine that is more walkable with shops and small, locally owned businesses. Develop unique "placemaking" elements such as a "Welcome to La Pine" archway, streetscaping, and signage, creating an integrated theme that attracts both residents and visitors. Rationale / Community Benefit: Unofficially, La Pine is 115 years old; at the same time it is Oregon's newest incorporated city and, by some measures, one of its fastest growing. Despite its rich past, La Pine has lost some of its historic character over the years — even while the desire to retain its small-town feel is strong, During NRP's outreach work, residents expressed the need for a greater variety of places to shop and eat in downtown La Pine that would, in turn, generate more foot traffic and give a boost to small businesses. A concentrated effort to create a more defined downtown area will help La Pine shape a more dynamic economy, attracting businesses and providing jobs while making downtown more welcoming for residents and visitors alike. Implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: City of La Pine, La Pine Urban Renewal Potential Supporting Partners: La Pine Chamber of Commerce, Visit Central Oregon, Oregon Department of Transportation, Oregon Main Street, Deschutes County Road Department Related Strategies: N/A ® P.2 Develop Affordable and Workforce Housing and Supportive Infrastructure for Working Families. Develop affordable and workforce housing for families and individuals in Newberry Country, including social and physical infrastructure to support and accommodate future housing growth. Implementation Timeline: 5 years/Ongoing Recommended Lead Partners: Habitat for Humanity La Pine Sunriver, City of La Pine, Deschutes County Community Development Potential Supporting Partners: La Pine Park and Recreation District, Central Oregon Intergovernmental Council, Neighborimpact, La Pine Chamber of Commerce, Sunriver Chamber of Commerce, Deschutes Board of County Commissioners NRP Strategic Action Plan 13 Strategies for NRP Action Summit Related: See also Livable Newberry LA & L.2, Sustainable Newberry S.3, Thriving Newberry T.1, Inspired Newberry 1.2 ■ P.3 Collaborate on Workforce Development Opportunities for South Deschutes County. Collaborate with Central Oregon Community College (COCC) and Sunriver/La Pine Economic Development (SLED) to increase and enhance workforce development opportunities, including support for the new La Pine Small Business Incubator facility, the recruitment of businesses to and the development of "spec -space" in the La Pine Industrial Park, apprenticeships, industry -specific certifications and credentials, for -credit job -shadowing opportunities for local high-school students, and other career training. Implementation Timeline: 5 years/Ongoing Recommended Lead Partners: Central Oregon Community College, Sunriver/La Pine Economic Development, City of La Pine Potential Supporting Partners: Small Business Development Center, East Cascade Works, La Pine High School, Central Oregon intergovernmental Council, La Pine Chamber of Commerce, Sunriver Chamber of Commerce Related: See also Inspired Newberry 1.1 & 1.3 P.4 Upgrade Sunriver Business Park as a Multi -Service Community Center. Upgrade the Sunriver Business Park to reflect its status as a functioning, multi -service community center, with sidewalks, crosswalks, and additional marking. Explore rebranding the business park to better reflect its mix of businesses, public facilities and community amenities and location outside Sunriver resort. Forma a business park business association. Implementation Timeline: 5 `,'ears/Ongoing Recommended Lead Partners: Deschutes County Community Development; Sunriver Chamber of Commerce Potential Supporting Partners: Sunriver Resort, Three Rivers School, Deschutes Public Library, Sunriver Owners ASJoL1a LIV11I Related: N/A ! a' c rr-1 xr t ■ Promote Newberry Country's Outdoor Recreational Assets to Attract Tourists, Businesses and Young Families. ■ Support Development of New Retail on Existing Rural Commercial Lots in Three Rivers. ® Recruit a Large Animal Veterinary Practice to Locate in La Pine. ■ Develop Signage and Improvements to Promote Alternate Routes to Mt. Bachelor. ■ Explore Options for a Competitively Priced Grocery Store. NRP Strategic Action Plan 14 Strategies for NRP Action Summit ( = Top -Scoring Strategy in the NRP Community Poll ) r, We envision an Inspired Newberry Country, where we expand access to quality education from childcare to community college, grow educational attainment levels, promote career development, and support lifelong learning. OUR GAME CHANGER STRATEGY 1.1 Support Efforts to Increase Student Graduation Rates. * Support the newly formed South County Collaborative in its mission to keep Newberry Country students on track for graduation and success in life. Foster strategic collaboration between public and private stakeholders and advocate for the enhancement and growth of career and technical education (CTE) programs and facilities for youth, bridging careers and education. Rationale / Community Benefit: It is well-known that Newberry Country students lag behind the rest of Bend -La Pine schools in terms their educational attainment, including graduation rates of at -risk students. There are a number of contributing factors, including a larger percentage of lower income households and more frequent student absenteeism. There is also a perception that rural students simply do not receive the attention of those in urban areas. During an education focus group held by NRP in 2023, a major discussion theme was the lack of educational resources and financial support for students and teachers. South County Collaborative has made great strides in addressing these shortcomings. From its initial emphasis on actions to boost attainment, it has broadened its vision to include the social -emotional well- being of students and pathways to post -secondary opportunities. Increasing support and funding for the Collaborative promises a brighter future for Newberry Country's most precious resource — our young people. Implementation Timeline: 3-5 Years Recommended Lead Partners: South County Collaborative, La Pine High School, Newberry Regional Partnership Potential Supporting Partners: Sunriver Women's Club, La Pine Chamber of Commerce, Sunriver Chamber of Commerce, Central Oregon Community College, Central Oregon Intergovernmental Council Youth Education Related Strategies: See also Prosperous Newberry P.3 ® 1.2 Conduct a Needs Assessment for Comprehensive Childcare and Preschool Facilities. Conduct a childcare needs assessment in Newberry Country to better understand the regional variance in childcare availability and cost. Determine the barriers families face in accessing preschool and early childhood education. NRP Strategic Action Plan 15 Strategies for NRP Action Summit Implementation Timeline,; 1-2 years Recommended Lead Partners: Newberry Regional Partnership, Central Oregon Intergovernmental Council, Sunriver/La Pine Economic Development, South County Collaborative Potential Supporting Partners: La Pine Chamber of Commerce, Sunriver Chamber of Commerce, Neighborlmpact, Oregon State University Related Strategies: See also Prosperous Newberry P.2 1.3 Engage with COCC to Develop a Satellite Program and Facility in La Pine. Engage with Central Oregon Community College in a dialogue on developing a satellite COCC program and facility in La Pine. Explore a bond measure on a future ballot to expand COCC facilities and programs in South Deschutes County. Encourage large employers to sponsor higher education classes. Expand options for adult education and lifelong learning classes that meet the various needs and interests of residents. Implementation Timeline: 3-5 Years Recommended Lead Partners: Central Oregon Community College, Sunriver/La Pine Economic Development Potential Supporting Partners: South County Collaborative, La Pine High School, Local Employers Related Strategies: See also Prosperous Newberry P.3 1.4 Expand After -School, STEAM and Summer Activities to Keep Students Engaged and Learning. Expand the availability and accessibility of after -school programs and activities designed to keep Newberry Country youth active, socially engaged and learning outside of traditional classrooms. Help to advance STEAM (Science, Technology, Engineering, Art, Math) programs,_ enhancing student learning experiences and success in life. Keep youth active year-round by providing surr,mer activities. Implementation Timeline: 1-2 years Recommended Lead Partners: South County Collaborative, La Pine Schools, Three Rivers School, Cahn Firo rontrml rlroann Potential Supporting Partners: La Pine Park and Recreation District, Sunriver Music Festival, Sunriver Stars Related Strategies: N/A ■ Expand Music Education in all Newberry Country Schools to Improve Student Outcomes. ■ Recruit Business Owners and Senior !Volunteers for In -School Programs. Establish a Business/Foundation Supported Scholarship Fund for Area Students. ® Expand and Support Active Parent-Teacher Organizations in Newberry Country Schools. NRP strategic Action Plan 16 strategies for NRP Action summit VIBRANT NEWBERRY COUNTRY Arts, Culture, and Civic Life (* = Top -Scoring Strategy in the NRP Community Poll ) We envision a Vibrant Newberry Country, where we foster local arts and artists, celebrate our region's history and culture, and ensure access to independent, reliable information that deepens community connections and engagement. OUR GAME CHANGER STRATEGY VA Support a La Pine Based Independent News Organization. Work with the Fund for Oregon Rural Journalism and other partners to support a La Pine - based independent news organization and independent journalists serving Newberry Country, providing residents with balanced, objective news and information on key community issues, events and activities. Rationale / Community Benefit: In progress... Implementation Timeline: 3-5 Years Recommended Lead Partners: KNCP Radio (Newberry Mix) Potential Supporting Partners: Fund for Oregon Rural Journalism, South County Shopper, La Pine High School, Sunriver Chamber of Commerce, La Pine Chamber of Commerce, Connect Central Oregon Related: N/A ® V.2 Form a Newberry Country Arts & Culture Alliance. Form a Newberry Country Arts & Culture Alliance to foster collaboration between organizations and support local artists, festivals and other cultural events. Inform community members and visitors alike of the region's extensive events calendars, bridging the gap between Newberry Country's small town and resort events —from the La Pine Rodeo and Frontier Days to the Sunriver Music Festival and Sunriver Stars. Implementation Timeline: 1-2 Years Recommended Lead Partners: Artists Gallery Sunriver Potential Supporting Partners: La Pine Rodeo, Frontier Days, Sunriver Stars, La Pine Chamber of Commerce, Sunriver Chamber of Commerce, Visit Central Oregon, Sunriver Music Festival, Deschutes Cultural Coalition Related Strategies: N/A ® V.3 Establish a Storefront Museum in La Pine for Newberry Country History and Heritage. Work with Deschutes County Historical Museum to establish a storefront museum in Downtown La Pine featuring Newberry Country history and heritage. Provide a NRP Strategic Action Plan 17 Strategies for NRP Action Summit permanent repository for documents, displays and oral histories from the region, including its indigenous peoples. Implementation Timeline: 5 Years/Ongoing Recommended Lead Partners: Deschutes County Historical Museum, La Pine Urban Renewal Potential Supporting Partners: Deschutes Land Trust, La Pine Park and Recreation, Little Deschutes Grange, La Pine Frontier Days, City of La Pine Related: N/A Othpr rtrntpoy ldpar. TpctpPi in the rnmmignity Pell for F"ta're Conciciprntinn ------ OF ._. _._._ ._____.... _.._ o._.... , • Foster Collaboration Between Arts Groups and State and Local Parks in Newberry Country. • Develop a Permanent Home and Performance Spare for Sunriver Stars Community Theater. NRP Strategic ,Action Plan 18 Strategies for NRP Action Summit \XvIES CO G�� BOARD OF COMMISSIONERS MEETING DATE: January 29, 2025 SUBJECT: Courthouse Expansion Budget Request RECOMMENDED MOTION: Move approval of increasing the Courthouse Expansion Project budget by $2.9 million to a total project budget of $46.8 million. BACKGROUND AND POLICY IMPLICATIONS:. The Oregon Judicial Department appointed two additional Deschutes County Circuit Court Judges in 2022. This created a need to expand the main courthouse to meet the State Law requirements for counties to provide adequate courtrooms for Circuit Courts. The new three-story, 50,933 square foot expansion will include two courtrooms, court security screening, court administration offices, secure parking, and facilities for in -custody transport. Additionally, the existing main courthouse will be remodeled to add a security office, hearing room, and expanded court administration offices. Pence Contractors was contracted by Deschutes County in May of 2022 to perform Construction Manager/General Contractor services for the Deschutes County Courthouse Expansion project. The initial contract for pre -construction services was $62,040, which includes but is not limited to: cost estimates, constructability reviews, project management, logistics planning, and development of the Guaranteed Maximum Price (GMP). In September of 2023, the Board of County Commissioners approved Amendment No. 1 for $4,513,562 to authorize Early Work construction services prior to establishing the GMP. The scope of Early Work includes but is not limited to: early procurement of equipment, courtroom mock-up, site logistics, site utilities, demolition, and earthwork. In November of 2023, Pence Contractors publicly advertised the project and went through a competitive subcontractor bidding process to establish the GMP. The total GMP provided by Pence Contractors was $36,722,789 for preconstruction fees and hard construction costs. The GMP included costs for salvage and demolition of the AJ Tucker building, which is budgeted separately from the Courthouse Expansion budget. In February of 2023 the Board approved the GMP provided by Pence Contractors and raised the total project budget from $42 million to $43.9 million to account for the higher than anticipated GMP. Construction of the courthouse expansion and remodel began in the spring of 2024 and is anticipated to be completed in the summer of 2026. There are several factors that have led to increased costs for the Courthouse Expansion project after approving the GMP, including unforeseen site conditions; construction schedule delays, and design revisions. These factors and their associated costs are summarized here: Unforeseen Site • Structurally insufficient soil conditions discovered during Conditions removal of drywells required underpinning of the existing courthouse building foundations • Removal of an underground storage tank near the former location of the AJ Tucker building • Greater than anticipated costs for construction and removal of the temporary public courthouse entrance • Cost: $180,000 Construction • The duration of the design and permitting phase was longer Schedule than anticipated resulting in a 6.25-month extension to the Extension construction schedule • Cost: $1,520,000 Design • Development of design documents resulting in changes to Revisions scope or additional scope • Code -required revisions to design documents • Cost: $1,200,000 Total Costs $2,900,000 The Facilities Department is requesting a $2.9 million increase to the Courthouse Expansion project budget from $43.9 million to $46.8 million. To date, $1.2 million of contingency for change orders have been approved that were time -sensitive due to rising commodity prices. With approval of the proposed budget increase the contingency would be replenished to $1.6 million, or about 5% of the remaining construction costs. The remaining $1.7 million would address the additional project cost increases. BUDGET IMPACTS: In coordination with the Finance Department, the Facilities Department has identified reserves within Campus Improvements Fund 463 to cover these additional costs which result from a combination of factors —interest earnings and reduced scope and cost savings from previously completed projects. Fund 463 was established to provide resources for new capital construction and major remodels. ATTENDANCE: Lee Randall, Facilities Director Eric Nielsen, Facilities Capital Improvement Manager Wayne Powderly, Cumming Group