2025-132-Resolution No. 2025-010 Recorded 5/5/2025Recorded in Deschutes County �~+`i2®�J-1�
Steve Dennison, County Clerk
REVIEWED Commissioners' journal 05/05/2025 11:37:54 AM
y`\\'$'`��'��:_ lilllllllll�ll� �Illil�I
LEGAL COUNSEL - I
2025-132
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
ACTING AS THE GOVERNING BODY OF THE
SUNRIVER SERVICE DISTRICT
A Resolution Transferring Appropriations
Within the Sunriver Service District * RESOLUTION NO. 2025-010
Budget for Fiscal Year 2024-25.
WHEREAS, the 2024-25 Fiscal Year necessitates increased appropriations within the Sunriver
Service District Budget to account for changes that have occurred since budget adoption, and
WHEREAS, ORS 294,471 & 294.473 allows a supplemental budget adjustment when authorized
by resolution of the governing body, and
WHEREAS, ORS 294.463 allows the transfer of Contingency within a fund when authorized by
resolution of the governing body, and
WHEREAS, it is necessary to transfer appropriations to accommodate this request; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, ACTING AS THE GOVERNING BODY OF THE SUNRIVER SERVICE
DISTRICT, as follows:
Section 1. That the following amounts be appropriated in the 2024-25 District Budget:
PUBLIC SAFETY BUILDING FUND
Public Safety $ 1,417,909
Contingency $ (1,417,909)
Public Safety Building Fund Total $ -
Section 3. That the Deschutes County Chief Financial Officer make the appropriations as set out
herein for the 2024-25 fiscal year.
DATED this day of April, 2025.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON, ACTING AS
Page 1 OF 2-Resolution no. 2025-010
/ATTTTESST::,�
°U qW4�vI
Recording Secretary
Page 2 OF 2-Resolution no. 2025-010
THE GOVERNING BODY OF THE SUNRIVER
SERVICE DISTRICT
N HONY DEBONE, Chair
r
PATTI ADAIR, ice -Chair
PHIL CHANG, Comm ssioner
O
N
O
T
w
W
W
W
0
a)
N
"
3
a>i
a>i
m
o
U
a1
O
O
O
N
h
N
O
O
m
O v
v
F
h
V
a0
co
75
N
l0
�/1
Q
O
O
O
O
O
O
O
O
aD
co
O
N
O
V'
t0
CA O
C m O
N
a)
U Q
U m Q
M
ri
coE
n
rn
c
c
m
n
E
u
NW
U
a
Eco
o
0
0
'o
I
U
Q
O
~
Z
o
ZO
W
N
m
F
c�
d
}
LL
m
°
E
U O
w
LL
z
Z=
O
O
i-
'.n U
0
~
W
Z
a
Q
U
o6
W
U
d
H
U
m
U
o
a)=
Z
W
cG
Z
J
a
E
n
w
H
4
N
r-
a>
W
o
Z
n
Z
F-
o
O
w
w
w
O}
O
O
d
U
m
U
F
ca
>1
O
a
D_ T
ay U
U 0
a3
C
;m
n
U
O
d
N N aJ t6
U U U U
O
U
y
w
Cn �
C
y
0
O
N
N
N
O
M
O
y
E
>
E
E
>
N
O)
N
OP
N
m
N
Q;
I?
C?
W U
Z
Z
N
N
N
N
N
N
N
N
O
OL u!
D_ T
O
O
O
O
N
N N
>
O
U
>
O
U
p
O
O
O
O
O
O
O
O
O
O
O) O
C>
n
CO m
T N
d N
N
N
N O
N N
C
C
U }
c
cc �
L
(a
a
n
a
a0
U
U
Z
O
E
Z
U
U
= >
U
m
O
Q
C
a
O
c
O w
d
O N
O L
d
U �
O
�
N
N
U
E
m
11
N
M
V
N
_
(L
Q
�
O
U c
vT E S COG2-A
Q
MEETING DATE: April 30, 2025
SUBJECT: Public hearing and consideration of Resolution 2025-010 adopting a
supplemental budget and transferring appropriations for the Sunriver Service
District Public Safety Building Fund
RECOMMENDED MOTION:
Following the public hearing, move approval of Resolution No. 2025-010 transferring
appropriations within the Public Safety Building Fund for the 2024-25 Sunriver Service
District Budget.
BACKGROUND AND POLICY IMPLICATIONS:
Construction on the new Sunriver Public Safety Building is progressing faster than originally
anticipated during the FY 2025 budget planning process. As a result, more costs will be
incurred this fiscal year rather than in FY 2026 as previously scheduled.
Details for the Public Safety Building Fund (717) adjustments are as follows:
• Design/ professional services expenses increase of $44,000
• Project administration expenses increase of $24,652
• Construction expense increase of $1,267,357
• Systems & equipment expenses increase if $81,900
• Contingency decrease of $1,417,090
The Sunriver Service District Managing Board approved these changes at their meeting on
April 4, 2025.
BUDGET IMPACTS:
Increased Program Expense appropriations of $1,417,090 and decreased Contingency by
the same amount in the Public Safety Building Fund.
ATTENDANCE:
Cam Sparks, Budget & Financial Planning Manager, Deschutes County Finance
Mindy Holliday - Administrator, Sunriver Service District
541-593-8622
Sunriver € ssdadmin@sunriversd.org
Service District 57475 Abbot Dr, Sunriver
y{.
..
PO Box 2108, Sunriver, OR 97707
To: Deschutes County Board of Commissioners
From: Jim Fister, SSD Board Chair
Date: April 13, 2025
Subject: Breakdown of 717 Public Safety Building Fund Adjustment Requests
The SSD Managing Board would like to provide some clarity regarding the requested Fund 717 budget
adjustment. As you are aware, the Managing Board and the SSD staff have remained focused on an
on -time and on -budget project. This budget adjustment helps us to complete the building
construction for the fiscal year.
By the end of this fiscal year, the entire building project and debt service will total $20,900,218 with
the requested budget adjustment. This can be broken down into two categories by year.
Fiscal Year
Building Design and Construction
Debt Service
FY'21/'22
$0
$30,000
FY '22/'23
$1,333,969
$1,085,115
FY '23/'24
$10,629,718
$793,018
FY'24/'25 (Requested Adj)
$6,209,909
$818,489
Total for Project
$18,173,596
$2,726,622
There is a discrepancy in the FY'22/'23 budget where two loan payments were mis-identified in the
Insurance/Financing line. In addition, the SSD Managing Board opted to make an extra principal
payment this year to reduce long-term interest on our loan.
There was an underspend on construction in FY '23/24 due to some delays, which were completed
and incorporated into the FY '24/'25 adjustment request. This created the larger adjustment request
to complete construction while still maintaining our cost target.
We are still finishing some final construction, and we anticipate in the order of $100,000 of additional
construction costs that have been deferred to FY '25/'26. The approximate cost of the final building
project should be in the range of $18.3M.
As always, we are available to answer any questions or concerns.