2025-133-Minutes for Meeting April 09,2025 Recorded 5/5/2025oO�v1 ES COG2{
BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
•
Recorded in Deschutes County OJ2025-133
Steve Dennison, County Clerk
Commissioners' Journal 05/05/2025 1 1 :37:54 AM
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2025-133
WEDNESDAY April 9, 2025
FOR RECORDING STAMP ONLY
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang. Also present were
County Administrator Nick Lelack; Senior Assistant Legal Counsel Kim Riley; and
BOCC Executive Assistant Brenda Fritsvold.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings.
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 am.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT:
• Ron Boozeli spoke to the decision of the Elected Officials Compensation Board to
reject the recommendations from staff and the compensation consultant with
respect to the salary of the Commissioners. Saying he did not support reducing the
salary paid to Commissioners as he believed they should receive fair compensation,
he noted this matter will ultimately be decided by the full BOCC.
Commissioner Adair reminded that she opted out of the State PERS pension plan
seven years ago, which has saved taxpayers more than $150,000 to date.
BOCC MEETING APRIL 9, 2025 PAGE 1 OF 6
Commissioner Chang reminded that in 2023 when the Elected Officials
Compensation Board recom►vended that BOCC compensation be increased, he
refused to accept the full 11 % increase.
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda.
Approval of amendment No. 12 to Oregon Health Authority intergovernmental
agreement PO-44300-026008 for the funding of Behavioral Health Services
2. Approval of Policy Updates: Reimbursement for Miscellaneous Expenses Incurred
While Travelling on County Business (F-1), Bank Accounts and Cash Handling (F-7),
and Custom Software Development Standards (IT-3)
3. Consideration of Board Signature on letter thanking Valarie Reiners for service on
the Deschutes River Recreational Homesites Special Road District #1
4. Approval of the minutes of the BOCC February 12, 2025 meeting
5. Approval of the Minutes of the March 7 and 28, 2025 BOCC Legislative Update
meetings
CHANG: Move Board approval of the Consent Agenda as presented
ADAIR: Second
VOTE: ADAIR: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried 3 - 0
ACTION ITEMS:
6. Deschutes County Sheriffs Office vehicle fuel purchases
DCSO Captain Ty Rupert said the Sheriff's Office had budgeted $600,000 for vehicle
fuel purchases in the current fiscal year. As more than $400,000 has been spent
thus far, DCSO asks that the Board authorize an additional $250,000 for this
purpose in FY 2025.
Commissioner DeBone noted that the DCSO's patrol vehicles idle for entire shifts.
Rupert agreed this is the case, except for when the deputies are working inside a
substation, in which case the cars are turned off until used.
In response to Commissioner Chang, Rupert said Pete Martin, DCSO Fleet Manager,
BOCC MEETING APRIL 9, 2025 PAGE 2 OF 6
is coordinating with the County's Purchasing Manager Heather Herauf on a new fuel
purchase contract which may include a volume discount.
In response to questions, CFO Robert Tintle referred to policy which states that any
purchase over $250,000 must be approved by the Board. Discussion ensued of the
contract workflow and approval process.
ADAIR: Move to authorize the Sheriff's Office to expend more than $250,000
annually on fuel for vehicles
CHANG: Second
VOTE: CHANG: Yes
ADAIR: Yes
DEBONE: Chair votes yes. Motion Carried 3 - 0
7. Deschutes County Sheriffs Office purchase of Mobile Data Terminals for
patrol cars
Jonathan Spring, DCSO IT Manager, explained the need to replace the Mobile Data
Terminals (MDTs) currently in the patrol cars as these run on Windows 10, which will
no longer be supported by Microsoft after October 2025. Spring added that in
addition to providing necessary security features, the new units offer monitors
which are more customizable for better display options. The department will
purchase units from Dell, which will cost less than the units purchased in the past.
ADAIR: Move approval of Document No. 2025-346 relating to the purchase of
updated Mobile Data Terminals for the Sheriff's Office
CHANG: Second
VOTE: CHANG: Yes
ADAIR: Yes
DEBONE: Chair votes yes. Motion Carried 3 - 0
8. Acceptance of grant funds for Wolf Depredation and Financial Compensation
Jen Patterson, Strategic Initiatives Manager, reminded that the Oregon Department
of Agriculture opens a grant opportunity once a year for funding to compensate for
wolf depredation incidents or for preventive measures against wolf depredations.
As Deschutes County did not have a confirmed wolf depredation of livestock or
working dog(s) from February 1, 2024 to January 31, 2025, the County applied for
$132,800 to use for preventative measures and was awarded $50,000.
BOCC MEETING APRIL 9, 2025 PAGE 3 OF 6
Commissioner Adair noted the reference to working dog(s) and asked if a pet owner
would be compensated for the ions of a non -working dog to wolf depredation.
Patterson said the Committee could consider a request for compensation for this
kind of loss and make a determination to move that forward in a grant application
to the State.
In response to Commissioner Adair, Patterson said the owner of a dog attacked by a
wolf should report this to ODFW.
Commissioner Adair said a collared wolf killed 12 livestock animals in Lake and
Klamath counties before it was captured and killed by ODFW.
Responding to Commissioner Adair, Patterson verified that a confirmed depredation
occurred in March outside of Brothers, and the owner of that animal can apply for
compensation in the next round of grant funding as well as for the current available
preventative funds.
Commissioner Chang said it appears that prevention dollars have been effectively
deployed to reduce the amount of concerning wolf activity and conflicts.
CHANG: Move to accept $50,000 in grant funds awarded by the Oregon
Department of Agriculture to implement livestock management
activities and nonlethal wolf deterrence techniques to limit or prevent
interactions between wolves and livestock or working dogs
ADAIR: Second
VOTE: CHANG: Yes
ADAI R: Yes
DEBONE: Chair votes yes. Motion Carried 3 - 0
9. FY 2026 Video Lottery Fund Allocations
Strategic Initiatives Managerjen Patterson reviewed the decisions made by the
Board last week for FY 2026 video lottery fund allocations and presented a chart
depicting the final allocation amounts for the Board's formal approval.
CHANG:
ADAIR:
VOTE:
BOCC MEETING
Move to accept the proposed allocations of video lottery funds for FY
2026 as presented
Second
CHANG:
Yes
ADAIR:
Yes
DEBONE:
Chair votes yes. Motion Carried 3 - 0
APRIL 9, 2025
PAGE 4OF6
OTHER ITEMS:
• Commissioner Adair reported meeting with homeowners in Deschutes River Woods
and said that some of the 100 miles of county roads in Special Road Districts have
deteriorated to the point where they cannot be used by vehicles.
• Commissioner Adair spoke to the need to remind property owners about burning
regulations and how to safely burn so a fire does not escape and spread.
• Commissioner Adair attended the Rascal Rodeo on Saturday and acknowledged
Jesse Brown, a Baker native who is ranked third in the nation in steer wrestling. She
added that the circuit finals were brought back seven years ago from Yakima to
Redmond.
• Commissioner Chang spoke to the Ways and Means listening session in Warm
Springs last week where he urged that the committee develop an adequate
firefighting package for the next biennium.
• Commissioner Chang shared his comments during the hearing on SB 1154 which
communicated the need for an option to extend water and wastewater district
services beyond UGBs and incorporated communities.
• Commissioner DeBone reported that last Thursday's COIC Board meeting was well
attended.
• Commissioner DeBone attended the High Desert Stampede Rodeo and the Sunriver
La Pine Economic Development annual luncheon, the latter with the other two
Commissioners.
• Commissioner DeBone said at the listening session of the Ways and Means
Committee, he encouraged prioritizing funding for a juvenile secure treatment
facility and the CORE3 project.
• Commissioner DeBone attended the town hall hosted by Representative Janelle
Bynum in Sisters on Saturday.
• Commissioner DeBone reported on SLED and EDCO's Strategic Planning meeting.
• Nick Lelack, County Administrator, introduced the topic of the restrictive covenant
on property purchased from the County by the Foundation For Affordable Housing
(FFAH).
Kristie Bollinger, Property Manager, said the County currently has proposed a 60-
year restriction on the property to require its long-term use as affordable housing. If
a foreclosure happened, however, that restrictive covenant would be extinguished
no matter its time length due to the subordination agreement FFAH is requesting
the County sign for its project financing. The Board was supportive of agreeing to
this term in the subordination agreement.
Commissioner Adair appreciated that FFAH added ten Veteran units to this project.
BOCC MEETING APRIL 9, 2025 PAGE 5 OF 6
Lelack reminded that four proclamations will be presented at the Board's meeting
next Wednesday: Sexual Assault Awareness Month, Dark Sky Week, National County
Government Month, and National Emergency Telecom municators Month.
Commissioner DeBone shared plans to recognize that the end of April will mark the
50-year anniversary of the end of the Vietnam War.
Commissioner Adair noted her attendance at the recent Vietnam Veterans Memorial
event.
At 10:07 am, the Board entered Executive Session under ORS 192.660 (2) (d) Labor
Negotiations, ORS 192.660 (2) (e) Real Property Negotiations and ORS 192.660 (2) (i)
Employee Evaluation.
At 11:55 am, the Executive Session concluded.
m'R
Being no further items to come before the Board, the meeting was adjourned at 11:55 am.
DATED this Day of J-A _ 2025 for the Deschutes County Board of Commissioners.
r
7ECOZI)ING SECRETARY
BOCC MEETING APRIL 9, 2025 PAGE 6 OF 6
v1 E S COG2�
BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, APRIL 9, 2025
Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend
(541) 388-6570 1 www.deschutes.org
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizen input@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
• To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD.
• To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and
*6 to unmute yourself when you are called on.
• When it is your turn to provide testimony, you will be promoted from an attendee to a panelist.
You may experience a brief pause as your meeting status changes. Once you have joined as a
panelist, you will be able to turn on your camera, if you would like to.
OKI Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
•• If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in
sequential order and items, including public hearings, may be heard before or after their listed times.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
The Board of Commissioners provides time during its public meetings for citizen input. This is an
opportunity for citizens to communicate to the Commissioners on matters that are not otherwise
on the agenda. Time is limited to 3 minutes.
The Citizen Input platform is not available for and may not be utilized to communicate obscene or
defamatory material.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.
CONSENT AGENDA
Approval of amendment No. 12 to Oregon Health Authority intergovernmental
agreement PO-44300-026008 for the funding of Behavioral Health Services
2. Approval of Policy Updates: Reimbursement for Miscellaneous Expenses Incurred While
Travelling on County Business (F-1), Bank Accounts and Cash Handling (F-7), and Custom
Software Development Standards (IT-3)
3. Consideration of Board Signature on letter thanking Valarie Reiners for service on the
Deschutes River Recreational Homesites Special Road District #1
4. Approval of the minutes of the BOCC February 12, 2025 meeting
5. Approval of the Minutes of the March 7 and 28, 2025 BOCC Legislative Update meetings
ACTION ITEMS
6. 9:10 AM Deschutes County Sheriff's Office vehicle fuel purchases
7. 9:20 AM Deschutes County Sheriff's Office purchase of Mobile Data Terminals for
patrol cars
8. 9:30 AM Acceptance of grant funds for Wolf Depredation and Financial Compensation
9. 9:40 AM FY 2026 Video Lottery Fund Allocations
April 9, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
OTHER ITEMS
These can be any items not included on the agenda that the Contri,issioner!; wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSIONS
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
10. Executive Session under ORS 192.660 (2) (d) Labor Negotiations, ORS 192.660 (2) (e) Real
Property Negotiations and ORS 192.660 (2) (i) Employee Evaluation
ADJOURN
April 9, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3
REQUEST TO SPEAK
Citizen Input or Testimony
St
Ni
E-mail address
In Favor Neutral/UndecidedOpposed
Submitting written documents as part of testimony? Yes No
If so, please give a copy to the Recording Secretary for the record.
1! �_)tD
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SUBMIT CO�VIPLETED VEST TO
RECORDING SECRETARY BEFORE MEETING BEGINS
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BOARD OF
COMMISSIONERS
MEETING DATE: April 9, 2025
SUBJECT: Deschutes County Sheriffs Office vehicle fuel purchases
RECOMMENDED MOTION:
Move to authorize the Sheriffs Office to expend more than $250,000 annually on fuel for
vehicles.
BACKGROUND AND POLICY IMPLICATIONS:
DCSO purchases vehicle fuel at an annual cost of more than $250,000. All expenditures
over $250,000 require approval by the Board.
BUDGET IMPACTS:
Expenditure has been budgeted.
ATTENDANCE:
Captain Ty Rupert
MEETING DATE: April 9, 2025
SUBJECT: Deschutes County Sheriffs Office purchase of Mobile Data Terminals for patrol
cars
RECOMMENDED MOTION:
Move approval of Document No. 2025-346 relating to the purchase of updated Mobile
Data Terminals for the Sheriffs Office.
BACKGROUND AND POLICY IMPLICATIONS:
The CAD dispatch and record systems within the DCSO's patrol cars must have current
versions of Microsoft. At this time, all Mobile Data Terminals (MDTs) are being run with
Microsoft 10, which Microsoft will discontinue as of October 2025. All units will need to be
updated to Microsoft 11 before October.
BUDGET IMPACTS:
Replacement MDTs were not budgeted within the current FY25 budget. However, the Patrol
budget has had savings elsewhere which will allow this expenditure of $284,756 with no
impact to the Patrol budget for FY25.
ATTENDANCE:
Jonathan Spring, DCSO Information Technology Manager
From:
Elizabeth Lolez
To:
Brenda Fritsvold
Subject:
RE: Ed Staub and Sons
Date:
Wednesday, April 2, 2025 9:36:05 AM
Attachments:
imaoe001.ona
imaae003.nno
Hi Brenda
Below is the quote we received from Dell for the MDTs. This is part of a Statewide
Agreement. I will reach to Jon Spring and ask him to forward a copy of the Agreement to
me.
There is no contract or Statewide Agreement for Ed Staub.
Thankyou,
Liz
U
Your quote is ready for purchase.
Complete the purchase of your personalized quote through our secure online checkout
before the quote expires on Apr. 13, 2025.
You can download a copy of this quote during checkout.
Quote Name.
Rugged Tablet
Deschutes Sheriff
Quote No.
3000186973892.1
Total
$284,756.11
Customer #
25524059
PO Number
TB1561857
Quoted On
Mar. 14, 2025
Expires by
Apr. 13, 2025
Contract Name
Dell Midwestern Higher
Education Compact
(MHEC) Master
Agreement
Contract Code
C000000979569
Sales Rep Garrett Braden
Phone 1(800) 456-3355
Email Garrett.Braden&dell.com
Billing To ACCOUNTS PAYABLE
DESCHUTES CO
SHERIFF
63333 W HWY 20
BEND, OR 97703-8587
Customer Agreement # IMHEC;-04152022
Deal ID 28310271
Message from your Sales Rep
Please use the Order button to securely place the order with your preferred payment
method online. You may contact your Dell sales team if you have any questions. Thank you
for shopping with Dell.
Regards,
Garrett Braden
Product Unit Price Quantity Subtotal
Latitude 7230 Rugged Extreme $2,267.00 97 $219,899.00
Havis DS-DELL-900 Docking Station $668.63 97 $64,857.11
Subtotal: $284,756.11
Shipping: $0.00
Non -Taxable Amount: $284,756.11
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $284,756.11
Special pricing may be available for qualified customers. Please contact your DFS Sales Representative for
details.
M
Shipping Group Details
Shipping To Shipping Method
CASEY METCALF Standard Delivery
DESCHUTES COUNTY, OREGON
63333 W HWY 20
BEND, OR 97703
(541)617-3317
Latitude 7230 Rugged Extreme
Estimated delivery if purchased today:
Mar. 31, 2025
Contract # C000000979569
Customer Agreement # MHEC-04152022
Description
Latitude 7230 Rugged Extreme
12th Gen. Intel Core i5-1240U (12 MB cache, 10
cores, 12 threads, up to 4.40 GHz, vPro)
Unit Price Quantity Subtotal
$2,267.00 97 $219,899.00
SKU Unit Price Quantity Subtotal
210-BFQT - 97
338-CHID _ 97 _
Windows 11 Pro, English, French, Spanish
619-AQLP
- 97
Activate Your Microsoft 365 For A 30 Day Trial
658-BCS13
- 97
Integrated Intel Iris Xe Graphic: for i5-124OU vPro
Processor, 16GB DDR5 Memory with u-blox NEO-
338-CGSP
- 97
M9N GPS card
ME Lockout - No Manageability
631-ADOV
- 97
16 GB, 2 X 8 GB, LPDDR5, 5200MT/s, Integrated
370-AHKW
- 97
512 GB, M.2 2230, PCIe NVMe, SSD, Class 35
400-BOLI
- 97
12" Touch 1200 nits WVA FHD (1920 x 1200) 100%
sRGB Anti -Glare, Outdoor Viewable, no cam, no
391-BGZJ
- 97
mic
Intel(R) Wi-Fi 6 AX211 Wireless Driver (with
555-BIFL
- 97
Bluetooth)
Intel@ Wi-Fi 6E AX211, 2x2, 802.1lax, MU-MIMO
555-BIHY
- 97
and BluetoothO 5.3 wireless card
Hot surface warning label
389-ECGC
- 97
Primary 2 Cell 35.6 Whr, ExpressCharge(TM)
451-BCZJ
- 97
Capable
90W Type-C EPEAT Adapter
450-AMLN
- 97
Backcover, no Fingerprint, no Smartcard reader, no
346-BILM
- 97
removable SSD, with passive pen
Power Cord 1 M US
450-AAEJ
- 97
Setup and Features Guide
340-DCSZ
- 97
Battery slot cover
325-BERE
- 97
SERI Guide (ENG/FR/Multi)
340-AGIK
- 97
ENERGY STAR Qualified
387-BBLW
- 97
Custom Configuration
817-BBBB
- 97
Dell Additional Software
658-BFQB
- 97
Mix Packaging 90W L10 CTY No WWAN
340-DDEF
- 97
No Camera, No Microphone
319-BBIF
- 97
EPEAT 2018 Registered (Gold)
379-BDZB
- 97
Hazardous Locations Certification
389-EFFU
- 97
Right hand side expansion port - USB-A
590-TFJW
- 97
Top expansion port, Blank
590-TFJX
- 97
WLAN, GPS Antennas only (Pogo vehicle docking,
555-BIFI
- 97
No RF passthrough)
Intel Rapid Start and Smart Connect Technology
409-BCWQ
- 97
No Handle
750-ADPN
- 97
ProSupport Plus: Next Business Day Onsite, 2 Year
804-0512
- 97
Extended
ProSupport Plus: Next Business Day Onsite, 3
804-0513
- 97
Years
Dell Limited Hardware Warranty Extended Year(s)
975-3461
- 97
Dell Limited Hardware Warranty Initial Year
ProSupport Plus: Accidental Damage Service, 5
Years
ProSupport Plus: Keep Your Hard Drive, 5 Years
ProSupport Plus: 7x24 Technical Support, 5 Years
Thank you for choosing Dell ProSupport Plus. For
tech support, visit www.dell.com/contactdell or call
1-866-516-3115
Havis DS-DELL-900 Docking Station
Estimated delivery if purchased today:
Apr. 30, 2025
Contract # C000000979569
Customer Agreement # MHEC-04152022
Description
Havis DS-DELL-900 Docking Station
CONNECT WITH DELL:
997-6988
- 97 -
997-7015
- 97 -
997-7016
- 97 -
997-7038
- 97 _
997-8367
- 97 -
Unit Price Quantity Subtotal
$668.63 97 $64,857.11
SKU
Unit Price Quantity Subtotal
AC366431
_ 97 _
a
IT Transformation
Laptops
�.
Servers & Storage
U
2-in-1's
Financing Options
Dell Services
Subscription Center
[
Events
Important Notes
Terms of Sale
Subtotal: $284,756.11
Shipping: $0.00
Estimated Tax: $0.00
Total: $284,756.11
Desktops
Electronics &
Accessories
LJ
Dell Support
U
Dell Premier
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract
between the entity issuing this Quote ("Supplier") and the entity to whom this Quote was issued ("Customer'). Unless otherwise
stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the
latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase
orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be
stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate
any tax exemption status on your purchase order and send your tax exemption certificate to Tax Department@dell.com or
ARSalesTaxeemc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer's affiliate and
Supplier or a Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent
there is no such agreement, to the applicable set of Dell's Terms of Sale (available at www.dell.com/terms or
www.dell,com/oemterms), or for cloud/as-a-Service offerings, the applicable cloud terms of service (identified on the Offer Specific
Terms referenced below); and (b) the terms referenced herein (collectively, the "Governing Terms"). Different Governing Terms
may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and
conditions incorporated in or referred to in any documentation submitted by Customer to Supplier.
Supplier Software Licenses and S rviceG. Des+.ripttons: Customer's use of any Supplier software is subject to the fcenso terms
accompanying the software, or in the abscrice of accompanying terms, the applicable terms pos!,A on www.Dell.com/eula.
Descriptions and terms for Supplier -branded standard services are stated at www.dell.com/servicecontracts/global or for certain
infrastructure products at www dglietno.com/en-us/cusionier-services/product-warranty-and-service-descriptions htm.
Offer -Specific, Third Party and Program Specific Terms: Customer's use of third -party software is subject to the license terms
that accompany the software. Certain Supplier -branded and third -party products and services listed on this Quote are subject to
additional, specific terms stated on www,dell.com/offerincisi2ecificterms ("Offer Specific Terms").
In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a
solution, Customer shall include the applicable software license terms, services terms, and/or offer -specific terms in a written
agreement with the end -user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement ("Financing Agreement") for the products
and/or services on this Quote with Dell Financial Services LLC or other funding source pre -approved by Supplier ("FS"), Customer
may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS
intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier.
Notwithstanding the Financing Agreement, Customer's use (and Customer's resale of and the end -user's use) of these items in
the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from
Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing
Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier,
Customer shall promptly pay the Supplier invoice amounts directly to Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S.
Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further
represents that this transaction does not require Supplier's compliance with any statute, regulation or information technology
standard applicable to a U.S. Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer's invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request
Elizabeth Lopez
Administrative Analyst
Deschutes County Sheriff's Office
Desk: 541-385-3247 / Main Office: 541-388-6655
63333 W. Highway 20 * Bend OR 97703
sheriff, deschutes.org
Proudly Serving Our Community
From: Brenda Fritsvold<Brenda.Fritsvold@deschutes.org>
Sent: Wednesday, April 2, 2025 9:21 AM
To: Elizabeth Lopez <Elizabeth.Lopez@deschutes.org>
Subject: RE: Ed Staub and Sons
Hi Liz,
Is there any contract/agreements associated with these actions? Legal will have to review
those before they go to the Board.
Brenda Fritsvold ( Executive Assistant
DESCHUTES COUNTY BOARD OF COMMISSIONERS
(541) 388-6572
Enhancing the lives of citizens by delivering quality services in a cost-effective manner.
From: Elizabeth Lopez<Elizabeth.Lopez(@deschutes.org>
Sent: Wednesday, April 2, 2025 8:38 AM
To: Brenda Fritsvold<Brenda.Fritsvold (@deschutes.org>
Subject: RE: Ed Staub and Sons
Hi Brenda -
Attached are our two Agenda requests.
Please let me know if you need anything else.
Thank you,
Liz Lopez
Elizabeth Lopez
Administrative Analyst
Deschutes County Sheriff's Office
Desk: 541-385-3247 / Main Office: 541-388-6655
63333 W. Highway 20 *Bend OR 97703
sheriff.deschutes.org
Proudly Serving Our Community
From: Brenda Fritsvold <Brenda. Fritsvold (@deschutes.org>
Sent: Thursday, March 27, 2025 9:43 AM
To: Elizabeth Lopez <Elizabeth Lopez(@deschutes.org>
Subject: RE: Ed Staub and Sons
Hi Liz:
Yes, sorry, I meant 3/26. I'm sorry for the typo.
You can get this on the 4/09 BOCC agenda instead. Items for that meeting are due by noon
on Wednesday 4/02 (pretty sure I got that right this time!)
Congrats on the granddaughter —the beginning of a new wonderful phase of life! V
Brenda Fritsvold I Executive Assistant
DESCHUTES COUNTY BOARD OF COMMISSIONERS
(541) 388-6572
Enhancing the lives of citizens by delivering quality services in a cost-effective manner.
From: Elizabeth Lopez <Elizabeth.Lopez@deschutes.org>
Sent: Thursday, March 27, 2025 9:04 AM
To: Brenda Fritsvold <Brenda. Fritsvold Pcleschutes.org>
Subject: RE: Ed Staub and Sons
Good morning, Brenda -
I am following up on our emails below... I apologize I didn't catch this last week, I
was working remotely from my daughter's house in Boise as she just had my first
Grandbaby, so I had baby brain... Your email showed that the meeting is on 4/2,
but agenda items were due 4/26, 1 was preparing the agenda items this
morning, then realized we should have had them in 3/26... Am I to late the add
them?
Thanks,
Liz
Elizabeth Lopez
Administrative Analyst
Deschutes County Sheriff's Office
Desk: 541-385-3247 / Main Office: 541-388-6655
63333 W. Highway 20 * Bend, OR 97703
sheriff.deschutes.orj� El
Proudly Serving Our Community
From: Elizabeth Lopez
Sent: Wednesday, March 19, 2025 1:12 PM
To: Brenda Fritsvold <Brenda Fritsvold (@deschutes.org>
Cc: Elizabeth Mirror <Elizabeth Mirror(@deschutes.or6>
Subject: RE: Ed Staub and Sons
Thank you! I will get this completed. I seethe fuel was never presented to the Board either,
so I will do a request for botri.
I appreciate your help.
Have a great afternoon,
Liz
Elizabeth Lopez
Administrative Analyst
Deschutes County Sheriff's Office
Desk: 541-385-3247 / Main Office: 541-388-6655
63333 W. Highway 20 * Bend, OR 97703
sheriff.deschutes.or
Proudly Serving Our Community
From: Brenda Fritsvold <Brenda Fritsvold Pdeschutes.org>
Sent: Tuesday, March 18, 2025 10:39 AM
To: Elizabeth Lopez <Elizabeth.LopezPdeschutes.org>
Cc: Elizabeth Mirror <Elizabeth Mirror@deschutes.org>
Subject: RE: Ed Staub and Sons
Checking re: the Ed Staub fuel purchases question.
The next BOCC meeting is Wednesday 4/02 and yes of course you can put that
contract/purchase agreement with Dell on that agenda. Agenda items are due by noon on
Wednesday 4/26. Let me know if you have any questions re: the agenda request/staff report
or anything else. Did I send you this link to the library of agenda request samples?
Administration - Sample Agenda Requests by type - All Documents
-ESA Brenda Fritsvold I Executive Assistant
DESCHUTES COUNTY BOARD OF COMMISSIONERS
(541) 388-6572
.QA4
Enhancing the lives of citizens by delivering quality services in a cost-effective manner.
From: Elizabeth Lopez <Elizabeth.Lopez2deschutes.org>
Sent: Monday, March 17, 2025 2:07 PM
To: Brenda Fritsvold <Brenda Fritsvold @cleschutes.org>
Cc: Elizabeth Mirror <Elizabeth Mirror@deschutes.org>
Subject: RE: Ed Staub and Sons
Good afternoon-
! hope you had some nice time off
This is not under a contract. The Sheriff's Office uses Ed Staub to purchase all the fuel for
the patrol vehicles, we have spent around $325,000.00 this year and when we met with
Heather Herauf, she let us know that we needed to reach out to see if this have "ever" been
in front of the Board....
Please let me know if we should present this.
We also have another bid from Dell to replace all of the MDT's in the Patrol Cars, the quote
came in at $284,756.11 and we would like to make this purchase in this years budget. Can
we please get on the next BOCC Agenda for approval of this expenditure.
Please let me know if you have any questions.
Thanks,
Liz Lopez
Elizabeth Lopez
Administrative (analyst
Deschutes County Sheriff's Office
Desk: 541-385-3247 / Main Office: 541-388-6655
63333 W. Highway 20 * Bend, OR 97703
sheriff.deschutes.org
el
Proudly Serving Our Community
From: Brenda Fritsvold<Brenda.Fritsvold@deschutes.org>
Sent: Tuesday, March 11, 2025 4:00 PM
To: Elizabeth Lopez<Elizabeth.Lopez (@deschutes.org>
Cc: Elizabeth Mirror <Elizabeth Mirror(@deschutes.org>
Subject: RE: Ed Staub and Sons
211][Iff
"ever" is a Longtime Would this have been a contract? Any guess of timeframe?
Thanks—
.01E COC Brenda Fritsvold I Executive Assistant
QDESCHUTES COUNTY BOARD OF COMMISSIONERS
(541) 388-6572
Enhancing the lives of citizens by delivering quality services in a cost-effective manner.
From: Elizabeth Lopez <Elizabeth.Lopez @deschutes.org>
Sent: Thursday, March 6, 2025 4:41 PM
To: Brenda Fritsvold <Brenda Fritsvold(@deschutes.org>
Cc: Elizabeth Mirror <Elizabeth.Mirror undeschutes.org>
Subject: Ed Staub and Sons
Good afternoon, Brenda -
With staff changes at the Sheriff's office we are doing some due diligence. We are trying to
figure out if the Sheriffs office has ever gone to the Board for permission to spend over
$250k in fuel?
Any information you have would be helpful.
Thankyou,
Liz Lopez
Elizabeth Lopez
Administrative Analyst
Deschutes County Sheriff's Office
Desk: 541-385-3247 / Main Office: 541-388-6655
63333 W. Highway 20 * Bend OR 97703
sheriff.deschutes.or
Proudly Serving Our Community
i\)I E S Cc)
G2-A
BOARD OF
COMMISSIONERS
MEETING DATE: April 9, 2025
SUBJECT: Acceptance of grant funds for Wolf Depredation and Financial Compensation
RECOMMENDED MOTIONS:
Move to accept $50,000 in grant funds awarded by the Oregon Department of Agriculture.
BACKGROUND:
The Deschutes Board of County Commissioners established a Wolf Depredation and
Financial Compensation Committee in May of 2023. The first committee meeting took
place on June 26, 2023. Since that time, the committee has established depredation
compensation rates per the requirements of the statewide program as well as received
expert advice on preventative measures which have been successful in reducing
depredation incidents in other counties.
The Oregon Department of Agriculture (ODA) opens a grant opportunity once a year.
Counties which have established Wolf Depredation and Financial Compensation
Committees are eligible to apply for grant funding. There are three categories of grant
funds:
Category 1 - Grant funds requested for compensation for death or injury to livestock or
working dogs due to wolf depredation from February 1, 2023 through January 31, 2024.
Category 2 - Grant funds requested for livestock and working dogs that are missing due to
wolf depredation from February 1, 2023 through January 31, 2024.
Category 3 - Grant funds requested to implement livestock management activities and
nonlethal wolf deterrence techniques to limit/prevent interactions between wolves and
livestock or working dogs from March 22, 2024 through January 31, 2025.
From February 1, 2024 -January 31, 2025, Deschutes County did not have a confirmed wolf
depredation of livestock or working dog(s) and the County's committee did not receive any
applications for Category 1 (depredations) or Category 2 (missing).
The County most recently applied for Category 3 grant funds in the amount of $132,800.
ODA awarded Deschutes County Category 3 grant funds in the amount of $50,000.
Budget Impact:
If awarded, this grant would result in increased revenues of $50,000 for FY'25. which would
be passed through to grant sub -recipients. Grant funds are expected to be expended in the
2025 calendar year.
ATTENDANCE:
Jen Patterson, Strategic Initiatives Manager
11��31
E 5 COG2a
BOARD OF
COMMISSIONERS
MEETING DATE: April 9, 2025
SUBJECT: FY 2026 Video Lottery Fund Allocations
RECOMMENDED MOTION:
N/A
BACKGROUND AND POLICY IMPLICATIONS:
Each year, the Board develops an expenditure plan for anticipated revenue from the
County's portion of video lottery proceeds for the upcoming fiscal year. This plan has
historically included funding for economic development activities, support for County core
services, support for other organizations, and grant programs. In FY 26, staff anticipates
that the County will receive $1,400,000 in revenue from video lottery proceeds.
At its April 2nd meeting, the Board considered the requested and recommended allocations
and made preliminary decisions, including the use of $300,000 in video lottery fund
contingency for FY 2026. Staff will present an updated spreadsheet for the Board's review
and approval, subject to changes as determined by the Board.
BUDGET IMPACTS:
Planned expenditures will be included in the FY 2026 budget.
ATTENDANCE:
Jen Patterson, Strategic Initiatives Manager
Estimated Beginning Net Working Capital L $ 1,088,300.00 $ 1,088,300.00
State Video Lottery Revenue Anticinated a 1 nnn nnn nn c , Inn — —
izIr ree" $ (39,930.00) $ (39,930.00)
Grant Program Administration $ (7,000.00) $ (7,000.00)
Contingency $ (11000,000) $ (1,000,000) Per Count Policy requirement at least 8% of funds need to remain in contingency= $195,310
Total Resources Available $ 1,441,370.00 $ 1,441,370.00
Remaining Balance $ (65,250.00) $ 2.00
bupport for Lounty core services
N/A
$ 259,000.00
NEW
$ 259,000.00
;$ 259,000.00
Series 2023)ail Expansion Debt Service
Environmental Health Fee Subsidy
$ 250,000.00
$ 208,770.00
-16%
$ 108,770,00
$ 108,770.00
series 2019)amison Property Debt Service
N/A
$ 220,000,00
NEW
$ 220,000 00
$ 220,000,00
District Attorney's Office Remodel Design
$ 100,000.00
N/A
$
Fair & Expo Master Plan Support
$ 150,000,00
N/A
$ -
g
Sub -Total
$ 500,000.00
$ 687,770,00
38%
$ 587,770.00
'$ 587,770.00
Chamber Support
$ 45,000.00
$
Sub-Totall S 45,000.00
$ 45,000.00
0%
$ 45,000.00
$ 40,932.00
-9%
$ 135,000.00
0%
$
$
$ 1110,000.00
300%
$ 45,000.00
$ 40,932.00'
-9%
Service Partners
Bethlehem Inn - Volunteer Coordination of
6%
_9%a
Emergency Meals
$ 42,500.00
$= 45,000.00
$ 42,500.00
$ 38,658.00
Court Appointed Special Advocates (CASA)
$ 35;000.00
$s 40,000.00
14%
$ 35,000.00
$ 31,836,00
-9%
Central Oregon Council on Aging (COCOA).
18%
Meals on Wheels and Congregate Dining
$ 42 500.00
$ + 50,000,00
$ 42,500.00
$ 38,658.00
-9%
Central Oregon Veterans' Outreach (COVO)
Homeless Outreach Coordinator
0.0 $ 30;000
$ 30,000.00
0%
1
$ 30,000.00 1
$ 27,288.00
9%
Matures in 2038.
Funding at the requested amount incorporates a 5% EH fee increase. Alternative options are: 1.
Funding at $242,274 which would incorporate a 3% EH Fee increase 2. Funding at $175,259 which
would incorporate a 7% EH Fee increase
Matures in 2028.
a100,000 for Baseline Support, $20,000 for Harvest Faire Event, and $15,000 for Promotional
-ampaigns. Sisters Chambers requested $60,000 in FY 2025 and did not receive VLF.
Request at the FY 23 and 24 funding levels.
$15,000 increase requested to continue progress on water management plan and leverage state and
local dollars.
Request at the FY 23 and 24 funding levels.
Request at the FY 23 and 24 funding levels.
$2,500 increase requested to maintain funding level that represents 5% of the total Meal Program
Budget.
$5,000 increase requested to support a competitive living wage and benefits for Program Coordinator.
$7,500 increase requested to support volunteer expenses and meet food provisions.
Family Access Network (FAN) -juniper
0%
Elementary FAN Advocate Project
$ 17,500,00
$
17,500.00
$ 17,500.00
$ 15,918.00
-9°/0
KIDS Center - Child Abuse Medical Evaluation
Project
$ 30,000,00
$
30,000.00
$ 30,000.00
$ 27,288.00
J-Bar-J / Cascade Youth and Family Services
$ 20,000.00
$
20,000.00
0%
$ 20,000.00 r
$ 18,192,00
-9%
Latino Community Association - Healthy
29%
Families & FamilyEmpowerment Programs
$ 35,000,00
$
45,000,00
$ 35,00Q00
$ 31,836.00
y%
Mountain5tar Family Relief Nursery-
Therapuetic Early Childhood Classroom and
0%
-9%
Safety Net Projects
$ 21,600.00
$
21,600.00
$ 21,600.00
$ 19,648,00'
Saving Grace- Mary's Place Supervised
33%
Visitation & Safe Exchange Center
$ 30,000.00
$
40,000,00
$ 30,000,00
$ 27,288.00
-9%
Redmond Senior Center- Meals on Wheels &
".
Congregate Meals Pro'ect
$ 12,000.00
$
' 15,000.00
25%
$ 72,000.00
$ 10,915,00
-9%
INMENERNMENIM
$ 20,000.00
$
20,000.00
0%
$ 20,000.00
$ 18,192.00
-9%
$ 336,100.00
$
374,100.00
11%
$ 336,100.00'.
$ 305,717.00
-99/o
Sub -Total
Grant Programs
Fuels Reduction Grant Program
$ 50,000.00
$
50,000.00
0%
$ 50,006.00;
$ 50,000.00
Discretionary Grants
$ 22,500.00
$
22,500,00
0%
$ 12,000.00'
$ 12,000.00
Fundraising Grants
$ 7,500,00
$
5,000.00`
-33%
$
$
Event Sponsorship
$ 10,000.00
$
7,500.00'
-25%
$ 10,000.00'
$ 10,000.00
$ 60,000,00
N/A
Sub -Total $ 150,000.00 1
$
$
$
160,000.00
40,000.00
285,000.00 1
$ 50,000.00
'$ 50,000.00
$ 15,000.00
$ 15,000.00'
90% 1
$ 137,000.00
$ 137,000.00`
TOTAL REQUIREMENTS
$ 1,415,617
$ 1,975,257.00
40%$
1,506,620.00
$ 1,441,368.00`
REMAINING BALANCE
1
$ (65,250.00)
I$ 2.00
00,000 increase to assist 3,000+ Latine individuals.
;10,000 increase requested due to 10% increase in medical benefit costs and loss of other funding
ounces.
3,500 increase requested due to growing senior population and rising food costs.
Economic development events that come up throughout the year (SLED, EDCO, COVO, COBA, What's
Brewing, etc.).
Fund increase is due to loss of Federal Funding (FEMA Grant).