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2025-228-Minutes for Meeting June 27,2025 Recorded 7/28/2025`,Z,v-� ES. Cc) BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6571 Recorded in Deschutes County C J2Q25-228 Steve Dennison; County Clerk Commissioners' Journal 07/28/2025 11:13:24 AM CO (��: it I I I II II IIII II I I II I III I II ! I III 2025-228 DESCHUTES COUNTY LEGISLATIVE UPDATE F RI DAY, D U N E 27, 2025 ZOOM MEETING A legislative work session was held on Friday, June 27, 2025 at 8:00 a.m. via Zoom Virtual Meeting Platform. Deschutes County Attendance: x I Commissioner Anthony DeBone, Chair x Nick Lelack, County Administrator x Commissioner Patti Adair, Vice Chair Erik Kropp, Deputy County Administrator x Commissioner Phil Chang x Whitney Hale, Deputy County Administrator Kristie Bollinger, Property Manager Tim Brownell, Director Solid Waste x Sara Crosswhite, Director 9-1-1 Steve Dennison, County Clerk x Chris Doty, Director Road Department x David Doyle, Legal Counsel Charles Fadeley, Justice of the Peace x Stephen Gunnels, District Attorney x Peter Gutowsky, Director Community Development x Holly Harris, Interim Director Health Services Geoff Hinds, Director Fair & Expo x Deevy Holcomb, Director Community Justice x Heather Kaisner, Director Public Health Sean Kirk, Manager Veteran's Services Bill Kuhn, Treasurer x Tom Kuhn, Public Health Program Manager Scot Langton, Assessor x Tania Mahood, Director Information Technology Kevin Moriarty, Forester Elizabeth Pape, Internal Auditor x Jen Patterson, Strategic Initiatives Manager x Lee Randall, Director Facilities Kim Riley, Senior Assistant Legal Counsel Robert Tintle, Chief Financial Officer 2025 DESCHUTES COUNTY LEGISLATIVE UPDATE JUNE 27, 2025 PAGE 1 OF 6 Kent van der Kamp, Sheriff Aaron Wells, Undersheriff x Heather Herauf, Procurement Manager Daniel Kieffer, Budget & Financial Planning Analyst x Cody Smith, Assistant Director- Road x Cam Sparks, Budget and Financial Planning Department Manager x Angie Powers, BOCC Administrative Assistant Others Present: x Doug Riggs, Director NW Policy Advocates x Corey Barber, Outreach Director NW Policy Advocates x Emma Innes, Associate NW Policy Advocates 1. Welcome and Introductions Chair DeBone called the meeting to order at 8:00 a.m. 2. Consideration of Resolution No. 2025-034 correcting a scrivener's error and replacing Resolution 2025-007 - Cam Sparks Cam Sparks, Budget and Financial Planning Manager, highlighted a scrivener's error on Board Resolution 2025-007, approved by the Board on June 18. Resolution 2025- 007 incorrectly reads that the Transfers Out of the Transient Room Tax Fund be increased by $161,800 and Program Expense be increased by $71,000. Board Resolution 2025-034 corrects this error and correctly states that Program Expense will be increased by $161,800 and Transfers Out will be increased by $71,000. It is necessary for this correction to be made prior to the end of the fiscal year on June 30. ADAIR: Moved approval of Board Resolution 2025-034, correcting and replacing Resolution 2025-007 CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion carried 3-0. 3. Consideration of a Notice of Intent to Award a contract for the Tumalo Road Paving Project - Cody Smith Cody Smith, County Engineer and Assistant Director Road Department, reported the Road Department recently solicited bids for the Paving of Tumalo Road: Cline Falls Highway to Tumalo Place project. Smith described the scope of the project. Three 2025 DESCHUTES COUNTY LEGISLATIVE UPDATE JUNE 27, 2025 PAGE 2 OF 6 bids were received, and the Road Department proposes to award the contract to the apparent low bidder, Tri County Paving, LLC, in the amount of $2,150,814.50. The project will begin in late July, with a projected completion date of September 30. CHANG: Moved approval of Board Document Number 2025-024, a Notice of Intent to Award contract for the Paving of Tumalo Rd: Cline Falls Hwy to Tumalo PI, to Tri County Paving, LLC, in the amount of $2,150,814.50. ADARI: Second VOTE: CHANG: Yes ADAIR: Yes DEBONE: Chair votes yes. Motion carried 3-0. 4. Commissioner Updates Commissioner Adair thanked Representatives Breese -Iverson and Levy for their advocacy in securing $5.2 million in funding for the juniper removal bill. She shared that only three insurance companies are writing homeowners policies for homes in the city of Sisters, so there is a lot of work ahead. Commissioner DeBone reported that $10 million in CORE3 funding is a component of the Capital Construction bill and described this critical need as a statewide asset. Commissioner Chang highlighted $3.1 million in funding secured for a child psychiatric facility for our region. Among others, he credited Holly Harris for her efforts. 5. Updates from NW Policy Advocates Doug Riggs spoke about the final days of the session. Related to the Christmas Tree Bill, Central Oregon did quite well. $10 million in CORE3 funding was secured. Overall, approximately 80% of projects were unfunded. Riggs summarized some successes. $5.2 million for juniper removal and water restoration was secured, which includes funding for COIC to coordinate the projects and the allocation of monitoring funding. $3 million for an inpatient child psychiatric facility represents progress towards a key gap in service. Mosaic Medical Center received $4 million for their clinics. Crook County received funding for their courthouse. Many requests by cities for housing infrastructure went unfunded. A slightly modified version of the transportation bill, HB 2025, passed through the Transportation Committee on Reinvestment. Modifications removed the sales tax 2025 DESCHUTES COUNTY LEGISLATIVE UPDATE JUNE 27, 2025 PAGE 3 OF 6 on new and used vehicles and removed the inflationary adjustment that had been added into the gas tax increases resulting in a 12-cent gas tax increase. It is unclear whether it will pass in the House or Senate. A second Christmas Tree bill, HB 5548, is scheduled for Ways and Means today. A wildfire funding mechanism passed, as a tax on tobacco pouches with an estimated $40 million per year to be raised. Including this package, the legislature will set aside $260 million per biennium for wildfire fighting and mitigation efforts. Moving forward, the legislature will seek a more permanent funding mechanism. Commissioner Chang added that interest from the Rainy -Day fund will be part of this funding. Corey Barber reported that $60 million will be raised over the next two years from the sales of nicotine pouches. The rural ADU bill, SB 75, has been held hostage in the House Rules Committee. Rep. Levy's motion passed nearly unanimously and managed to get SB 83, the - wildfire maps repeal bill, through committee. It is on its way to Governor Kotek's desk. Subsequently, SB 75 was then released, and will also hopefully make it to the governor's desk. The Transient Lodging Tax (TLT) bill got through committee and through the House by one vote. However, it did not make it through the Senate Finance Committee, so this bill appears to be dead and will not move forward this session. HB 2005, the Aid and Assist bill, is on its way through. Community Corrections funding is one of the key disappointments this session but there may be something in the final Christmas Tree bill. The E Board has set aside $500 million in reserve funding, which may be another opportunity for Community Corrections. Counties will need to make difficult budget decisions. Related to groundwater management areas and groundwater areas of concern, Peter Gutowsky asked about the status of SB 1154. Riggs reported that it has its third reading today and has passed the Senate. It still needs to pass the House and if so, it will move onto the governor's desk. Commissioner Chang asked about the future of the transportation bill with some legislators reportedly leaving the Capitol. As the bill is a tax, three -fifths of the body is required to pass the bill. This supermajority requirement is a complicating factor, and the bill's path to victory is difficult to discern. HB 5548 is a second Christmas Tree bill and is scheduled for a Ways and Means hearing today. 2025 DESCHUTES COUNTY LEGISLATIVE UPDATE JUNE 27, 2025 PAGE 4 OF 6 Responding to Commissioner Adair, Riggs is doubtful that the $2.5 million in Terrebonne sanitary district funding will show up in the second Christmas Tree bill. Additionally, Riggs has not seen the breakdown amongst three allocations for County Fair funding, but AOC may have some answers. Commissioner DeBone thanked Northwest Policy Advocates for their representation of Deschutes County this session. He noted the Board of Commissioners is not meeting for a few weeks, and there will be a Legislative Session debrief. Commissioner Chang reported thatJuly 11 through 14 is the NACO Annual Conference, and he shared that the Board of Commissioners can identify a voting delegate. Commissioner Chang will be attending the conference, and proposed he serve as a voting delegate for Deschutes County if a majority of the Board is supportive. Some potential items to vote for include a perennial resolution to extend Medicaid benefits to incarcerated individuals, and a perennial resolution to increase PILT payments to small population counties. While acknowledging a difference of opinion overall, Commissioner DeBone supported Commissioner Chang's voting representation. Commissioner Adair did not support, noting that Oregon already has 34% of its population receiving Medicaid and she doesn't support extending Medicaid benefits to incarcerated individuals. Commissioner DeBone directed Commissioner Chang to proceed as the voting delegate for Deschutes County at the Annual NACO Conference. Riggs reported that tax foreclosure bill, HB 2089, has passed. The water transfer bill, SB 1153, is not moving forward. There is $1 million in the Christmas Tree bill for wolf depredation. Lee Randall provided an update on HB 2688, which expands the prevailing wage to offsite fabrication of certain materials. Riggs reported this bill has not yet hit the House or Senate floor and is opposed by LOC and AOC. The bill does not define its terms, leaving it open to interpretation and leading to high costs. Commissioner Adair noted that Oregon has the fewest retail pharmacies per capita in the nation. Related to pharmacies in rural Oregon, Emma Innes confirmed that no legislation ended up moving forward. Commissioner DeBone spoke about residency requirements for Deschutes County Sheriff candidates. Dave Doyle said that residency is required at the time of appointment, and if they wish to run for office they must have maintained residency for one year prior to the election. Commissioner DeBone said that he misspoke 2025 DESCHUTES COUNTY LEGISLATIVE UPDATE JUNE 27, 2025 PAGE 5 OF 6 about residency requirements during a radio interview yesterday and wished to acknowledge. Next Meeting: This meeting is the last virtual legislative update meeting for the 2025 legislative session. Adjourn: Chair DeBone adjourned the meeting at 8:43 a.m. Respectfully Submi Angie ower , dministrative Assistant 2025 DESCHUTES COUNTY LEGISLATIVE UPDATE JUNE 27, 2025 PAGE 6 OF 6 vTES COG BOARD OF COMMISSIONERS MEETING DATE: June 27, 2025 SUBJECT: Consideration of Resolution No. 2025-034 Correcting a Scrivener's Error and Replacing Resolution No. 2025-007. RECOMMENDED MOTION: Move Approval of Resolution No. 2025-034 Correcting Resolution No. 2025-007. BACKGROUND AND POLICY IMPLICATIONS: Resolution 2025-007 incorrectly states that the Transient Room Tax Fund Transfers Out be increased by $161,800 and Program Expense be increased by $71,000. Instead, Program Expense will be increased by $161,800 and Transfers Out will be increased by $71,000. Approval of Resolution 2025-034 corrects this scrivener's error and replaces 2025-007. BUDGET IMPACTS: Specific details listed above. ATTENDANCE: Cam Sparks, Budget & Financial Planning Manager Estimated time needed for item (presentation/questions/discussion/action): 5 Minutes REVIEWED LEGAL COUNSEL BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON A Resolution Correcting a Scrivener's Error And Replacing Resolution 2025-007 Within * RESOLUTION NO. 2025-034 The FY 2025 Deschutes County Budget WHEREAS, the Deschutes County Budget & Financial Planning Manager presented Fiscal Year 2025 budget adjustments to the Board of County Commissioners on June 18, 2025, for increased appropriations within the Deschutes County Budget to account for changes that have occurred since budget adoption, and WHEREAS, ORS 294.471 allows a supplemental budget adjustment when authorized by resolution of the governing body, and WHEREAS, ORS 294.463 allows the transfer between appropriation categories within a fund when authorized by resolution of the governing body, and WHEREAS, it is necessary to increase appropriations to accommodate this request, now, therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON, as follows: Section 1. That the following revenue be budgeted in the Fiscal Year 2025 County Budget: General Fund — Non Departmental Transfers In — Health Services $ 34,998 Transfers In — ARPA 362,670 State Grant 104,000 Court Fines & Fees 177,481 Total General Fund — Non Departmental $ 679,149 General Fund — Veterans' Services Interfund Charges — Road 20,108 Total General Fund - Veterans' Services 20,108 RESOLUTION NO. 2025-034 Project Development Fund Transfers In — ARPA GF 37,645 Total Project Development $ 37,645 Transient Room Tax Fund Transient Room Tax $ 232,800 Total Room Tax 232,800 Health Services Fund Transfers In— General County Projects $ 32,000 Total Health Services $ 32,000 Community Development Reserve Fund Transfers In — CDD Operating Fund $ 1,033,000 Total Community Development Reserve $ 1,033,000 Road Fund Interfund Charges $ 105,385 Total Road $ 105,385 Natural Resources Fund Transfers In — Taylor Grazing $ 30,081 Total Natural Resources $ 30,081 Campus Improvement Fund Transfers In — General County Reserve $ 77,083 Total Campus Improvement $ 77,083 Debt Service Fund Transfers In — Project Development $ 8,500 Lease Revenue (8,500J Total Debt Service $ - Fair & Expo Center Fund Transfers In — Transient Room Tax $ 48,000 Total Fair & Expo Center $ 48.000 Fair & Expo Center Reserve Fund Transfers In — Transient Room Tax $ 23,000 Total Fair & Expo Center Reserve $ 23.000 IT Reserve Fund Transfers In — Information Technology $ 150,000 Total IT Reserve $ 150,000 RESOLUTION NO. 2025-034 Vehicle Maintenance & Replacement Fund Transfers In — Veterans' Services $ 45,108 Total Vehicle Maintenance & Replacement 45.108 Section 2. That the following amounts be appropriated in the Fiscal Year 2025 County Budget: General Fund — Non Departmental Program Expense $ 373,834 Transfers Out — Project Development 37,645 Contingency 267,670 Total General Fund — Non Departmental S 679,149 General Fund Program Expense — Property Value Appeals Board $ 2,200 Program Expense — Finance/Tax 23,400 Program Expense — Property Management Admin 12,400 Program Expense — Veterans' Services (25,000) Transfers Out — Vehicle Replacement Fund 45,108 Contingency (38,000) Total General Fund $ 20,108 General County Reserve Fund Transfers Out — Campus Improvement $ 77,083 Reserve for Future Expenditures (77,083) Total General County Reserve $ - General County Projects Fund Transfers Out — Health Services $ 32,000 Program Expense (32,000) Total General County Projects - Proiect Development Fund Program Expense $ 37,645 Transfers Out — Debt Service 8,500 Reserve for Future Expenditures (8,500) Total Project Development 37,645 Transient Room Tax Fund Transfers Out — Fair & Expo $ 71,000 Program Expense 161,800 Total Transient Room Tax 232,800 Video Lottery Fund Program Expense $ 20,000 Contingency (20,000) Total Video Lottery Fund $ - RESOLUTION NO. 2025-034 Justice Court Fund Program Expense $ 43,300 Contingency (43,300) Total Justice Court $ - Health Services Fund Contingency $ 32,000 Total Health Services $ 32, 000 Community Development Fund Transfers Out — CDD Reserve $ 1,033,000 Contingency (1,033,000) Total Community Development $ - Community Development Reserve Fund Reserve for Future Expenditures $ 1,033,000 Total Community Development Reserve 1,033,M Road Fund Program Expense $ 105,385 Total Road 105,385 Natural Resources Fund Contingency $ 30,081 Total Natural Resources $ 30,081 Public Land Corner Fund Program Expense $ 105,385 Contingency (105,385) Total Public Land Corner $ - Dog Control Fund Program Expense $ 2,800 Contingency (2,8001 Total Dog Control $ - Campus Improvement Fund Program Expense - Courthouse $ 77,083 Total Campus Improvement $ 77, 883 Fair & Expo Center Fund Contingency $ 48,000 Total Fair & Expo Center $ 48,000 Fair & Expo Reserve Fund Contingency $ 23,000 Total Fair & Expo Reserve $ 23,000 RESOLUTION NO. 2025-034 Legal Counsel Fund Program Expense $ 54,200 Contingency (54,200) Total Legal Counsel $ - Information Technology Fund Transfers Out — IT Reserve $ 150,000 Contingency (150,000) Total Information Technology $ - IT Reserve Fund Reserve for Future Expenditures $ 150,000 Total IT Reserve $ 150.000 Risk Management Fund Program Expense $ 31,700 Contingency (31,700) Total Risk Management $ - Vehicle Maintenance & Replacement Fund Program Expense $ 45,108 Total Vehicle Maintenance & Replacement 45,108 Section 3. That the Chief Financial Officer make the appropriate entries in the Deschutes County Financial System to show the above appropriations. DATED this day of June, 2025. ATTEST: Recording Secretary RESOLUTION NO. 2025-034 BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON ANTHONY DEBONE, Chair PATTI ADAIR, Vice -Chair PHIL CHANG, Commissioner a+ 0 M W Ln o 0 0 o M m o o io Lo p 0) 00 V O�t 0 0 0 0 M 00 w O O m m O m M d' l0 - I, "o - �.o 00 O O O 10 M O Ln N N M O N (V M 00 N LO O r- n Lr N C L. I- Lr 00 Ln Ln O N 00 I� n M N m 00 M O r' 00 OC 00 O Ln O m N M Ln I� Lr( m Ln U)L0 0) Ita- 'O d N Y1 0J fY fR 00 O O 00 M O O O O Lfl M 0 0 0 0 0 00 M 00 6l M O p V O 00 O W 00 00 O O O O O O Lo �t ' "I! O LO M Ln O C (Y O O Ln Ln O O C M w w M O Ln (Vj r N Ln 'I O L M C r Ln LL N O N -a O N V' O O O w O O O O l0 110 M O y O't m N 0 0 O I;t 0 0 0 0 m m 00 00 O l0 I N LD Ln Ln C N Ln O O I� N M -- n 0! 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Im I'. 1:;� CY LII C N E N Cl_ d CO o In Ln Ln > > y' N O O " O i 'i O_ N > > E Q N V N V) N Q S Ll cr- n �vTES CO 2� € BOARD OF COMMISSIONERS MEETING DATE: June 27, 2025 SUBS Consideration of Chair Signature of Document No. 2025-024, a Notice of Intent to Award Contract for the Paving of Tumalo Rd: Cline Falls Hwy to Tumalo PI RECOMMENDED MOTION: Move approval of Order No. 2025-024. BACKGROUND AND POLICY IMPLICATIONS: Deschutes County Road Department prepared bid solicitation documents for the Paving of Tumalo Rd: Cline Falls Hwy to Tumalo PI project. The project scope of work includes construction of new asphalt concrete pavement, cold plane pavement removal, installation of permanent pavement marking and delineation, and incidental work. The project was advertised in the Daily Journal of Commerce and The Bulletin on May 28, 2025. The Department opened bids at 2:00 P.M. on June 11, 2025. Three (3) bids were received for this project. The bid results are as follows: BIDDER TRI COUNTY PAVING, LLC KNIFE RIVER CORPORATION NW GRANITE CONSTRUCTION CO Engineer's Estimate TOTAL BID AMOUNT $2,150,814.50 $2,241,698.00 $2,729,729.00 $2,283,318.62 This action issues a Notice of Intent to Award the contract to the apparent low bidder, Tri County Paving, LLC, and allows seven days for concerned parties to protest the award. If there is no protest within the seven-day period, the contract will be awarded to the apparent low bidder. The bid tabulation, including the Engineer's estimate, is attached. BUDGET IMPACTS: The project is budgeted in the Road CIP (465) Fund for Fiscal Year 2026. ATTENDANCE: Cody Smith, County Engineer/Assistant Road Department Director Estimated time needed for item (presentation/questions/discussion/action): 5 minutes June 27, 2025 "Posted on the Deschutes County, Oregon Bids and RFPs website at http://www.deschutescounty.gov/rfps prior to 5:00 PM on the date of this Notice." Subject: Notice of Intent to Award Contract Contract for Paving of Tumalo Rd: Cline Falls Hwy to Tumalo PI To Whom It May Concern: On June 27, 2025, the Board of County Commissioners of Deschutes County, Oregon considered proposals for the above -referenced project. The Board of County Commissioners determined that the successful bidder for the project was Tri County Paving, with a bid of Two Million OneHundred Fifty Thousand Eight Hundred Fourteen and 50/100 Dollars ($2,150,814.50). This Notice of Intent to Award Contract is issued pursuant to Oregon Revised Statute (ORS) 279C.375. Any entity which believes that they are adversely affected or aggrieved by the intended award of contract set forth in this Notice may submit a written protest within seven (7) calendar days after the issuance of this Notice of Intent to Award Contract to the Board of County Commissioners of Deschutes County, Oregon, at Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97703. The seven (7) calendar day protest period will end at 5:00 PM on July 4, 2025. Any protest must be in writing and specify any grounds upon which the protest is based. Please refer to Oregon Administrative Rules (OAR) 137-047-0740. If a protest is filed within the protest period, a hearing will be held at a regularly -scheduled business meeting of the Board of County Commissioners of Deschutes County Oregon, acting as the Contract Review Board, in the Deschutes Services Building, 1300 NW Wall Street, Bend, Oregon 97703 within two (2) weeks of the end of the protest period. If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes an Award of Contract without further action by the County unless the Board of County Commissioners, for good cause, rescinds this Notice before the expiration of the protest period. If you have any questions regarding this Notice of Intent to Award Contract or the procedures under which the County is proceeding, please contact Deschutes County Legal Counsel: telephone (541) 388-6625; FAX (541) 383-0496; or e-mail to david.doyle deschutescounty•LOV. Be advised that if no protest is received within the stated time period, the County is authorized to process the contract administratively. Sincerely, Anthony DeBone, Chair 1300 NW Wail Street Bend, Oregon 97703 �� (541) 388-6572 boardC0deschutescounty.gov @ www.deschutescounty.gov 8000801 0 0 0 p 0 0 0 00000000000 0 0 o o o p o 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c 0 J M Z m Q 0 E- 0000rNp000 0 0 O c0N 0 N O 0 NN 0 0 N O 0 O mO N V O Er�j N V' O N O I� r 0 co O V 0 0 O Oo0 OcOOO 0 0 d. n O 'O O 0 O W 0 N O 0 0 N 0 N Ir O m }Q � � ��(p ON V M��rM � N OM p tOO O ryO M MNd r m�N (+� N N NM OWN OA j K QQ �tfl to fA �fA� fA �A�M�����A H3 (9 t9� MfA fA f9 Vi > � J Z 0W O C) � H m l Z W O U 0 Q.' p o o O p 0 0 o p 0 0 0 0 0 0 0 0 0 0 0 0 O O 0 0 O 0 0 O 0 0 0 0 0 0 N 0 o O J Q o O Z Q i p E. 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Members of the public may access the meeting using this link: https://bit.ly/3WDZYOx Or call (253) 205-0468 Webinar ID: 879 4809 6174 Passcode: 156736 1. Welcome - Chair 2. Consideration of Resolution No. 2025-034 correcting a scrivener's error and replacing Resolution No. 2025-007 - Cam Sparks 3. Consideration of a Notice of Intent to Award a contract for the Tumalo Road paving project - Cody Smith 4. Commissioner Updates 5. Updates from NW Policy Advocates -Doug Riggs Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, please call (541) 617-4747.