2025-241-Minutes for Meeting June 04,2025 Recorded 7/31/2025vTES C
OG
2� BOARD OF
COMMISSIONERS
1300 NW Wall Street, Bend, Oregon
(541) 388-6570
•
9:00 AM
Recorded in Deschutes County OJ2025-241
Steve Dennison, County Clerk
Commissioners' Journal 07/31 /2025 10:53:26 AM
Co
2025-241
WEDNESDAY)une 4, 2025
FOR RECORDING STAMP ONLY
Barnes Sawyer Rooms
Live Streamed Video
Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang.
Also present were County Administrator Nick Lelack; Senior Assistant Legal Counsel Kim Riley;
and BOCC Executive Assistant Brenda Fritsvold.
This meeting was audio and video recorded and can be accessed at the Deschutes County
Meeting Portal website www.deschutes.org/meetings.
CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 am.
PLEDGE OF ALLEGIANCE
CITIZEN INPUT: None
Chair DeBone acknowledged and welcomed David Loveall, Chair of the Lane County
Commission who was present in the audience.
CONSENT AGENDA: Before the Board was Consideration of the Consent Agenda.
1. Approval of Resolution No. 2025-019 extending a limited duration 1.0 FTE Peer
Support Specialist position through June 30, 2026
2. Approval of an Intergovernmental Cooperative Purchasing Agreement with
Stevens County (WA)
3. Approval of Order No. 2025-013 vacating a portion of NW Helmholtz Way
BOCC MEETING JUNE 4, 2025 PAGE 1 OF 5
4. Approval of Document No. 2025-556, a Second Arnendment to the IGA with
Oregon Judicial Department regarding courthouse improvements
5. Approval of Audit Committee Appointments
6. Consideration of Board Signature on letter appointing Julie LaFrance for service
on the Newbery Estates Special Road District
7. Consideration of Board signature of letter reappointing Johnny Leason to the
Wolf Depredation Compensation and Financial Assistance Committee
8. Approval of the minutes of the May 5, 2025 BOCC meeting
9. Approval of the minutes of the May 23, 2025 BOCC Legislative Update
ADAIR: Move Board approval of the Consent Agenda as presented
CHANG: Second
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried 3 - 0
ACTION ITEMS:
10. National Medal of Honor Highway Act Briefing
Dick Tobiason, Chairman of the Bend Heroes Foundation, said the Medal of Honor
Highway program originated in Deschutes County, and Oregon was the first state to
have a Medal of Honor Highway across it which was approved by the Legislature
and Governor in 2017. After other states subsequently also established Medal of
Honor Highways, in 2024 Congress approved a bill sponsored by Oregon Senator
Ron Wyden designating a National Medal of Honor Highway on US Highway 20 coast
to coast.
Tobiason recognized staff from the Oregon Department of Transportation who have
helped install Medal of Honor Highway signs across the State.
Commissioner DeBone expressed his appreciation for Tobiason's efforts and for
bringing people around the nation together.
Commissioner Chang appreciated the work done to honor veterans.
BOCC MEETING JUNE 4, 2025 PAGE 2 OF 5
In response to Commissioner Adair, Tobiason said his next project may involve the
placement of white crosses at the site of every highway fatality.
11. Work Session -Preparation for Public Hearing- Deschutes County Code Title
12 Text Amendments
Cody Smith, County Engineer / Assistant Road Director, presented draft
amendments to Deschutes County Code Title 12 ("Roads, Sidewalks, and Public
Places") for consideration by the Board. Smith explained the reasons for the
changes and reviewed current text and proposed amendments for each affected
subsection, summarizing those as follows:
• DCC 12.04 "General Provisions and Definitions"- This chapter currently
provides general provisions and definitions pertaining only to utilities within
public rights -of -way which are under the County's jurisdiction. The proposed
amendments would modify and modernize this section to provide general
provisions and definitions for all of Title 12.
• DCC 12.08 "Utilities Within the Public Right -of -Way'- This chapter, together
with DCC 12.12, 12.16, and 12.20, currently addresses utilities within public
rights -of -way under the County's jurisdiction. The proposed amendments
consolidate relevant language into a single chapter, update certain
provisions to align with current practices and standards, and provide for
clarification and ease of use and interpretation.
DCC 12.12, 12.16, and 1 2. V - TI I�JI� Chapters ar e pr vpv5cd fvr repeal, a5
applicable provisions from these chapters are moved to DCC 12.08 as
previously explained.
• DCC 12.25 "Road Design and Construction Specifications" - This is a new
proposed chapter that moves the County Road Standards from Title 17
("Subdivisions") to Title 12. As that's being done, it's proposed that some text
be updated to align certain provisions with current practices and standards
and provide for clarification and ease of use and interpretation.
• DCC 12.28 - "Driveways and Access to Public Roads" - This chapter provides
regulations and standards regarding access to public roads under the
County's jurisdiction. The proposed amendments include the addition of
certain access -related provisions that are proposed for repeal in Title 17.
Additionally, the proposed amendments update certain provisions to align
with current practices and standards and provide for clarification and ease of
interpretation and use.
In response to Commissioner Chang, Smith said no policies or regulations are being
changed as text is reorganized and clarified. Smith concluded that a public hearing
has been scheduled before the Board on June 11 t"
BOCC MEETING JUNE 4, 2025 PAGE 3 OF 5
12. Spay & Neuter Grant Requests
Jen Patterson, Strategic Initiatives Manager, reviewed the background of the Spay &
Neuter Grant Program which utilizes funds from dog license contributions to help
fund the work of organizations which offer spay and neuter services. Six
applications were received for this year's round of grant funding; the requests total
$9,000. The County has $4,928 to distribute.
Discussion ensued about the services provided by the applicants and the fact that in
prior years the Board allocated additional General Fund revenues to this program
to augment the funds donated by persons obtaining or renewing pet licenses.
ADAIR: Move to allocate $1,000 each to Brightside Animal Center, the Humane
Society, Furry Friends Foundation, and Street Dog Hero and allocate $500
each to the Council on Aging and Ember's Wildflower Animal Sanctuary and
Bunny Rescue
CHANG: Second
VOTE: ADAI R: Yes
CHANG: Yes
DEBONE: Chair votes yes. Motion Carried 3 - 0
OTHER ITEMS:
• Commissioner Chang said a recent fire north of Redmond may have originated from
an outdoor pile burn at a private residence. Saying that more than half of the fires
that have occurred so far this year in Oregon escaped from pile burns, he supported
making it easier and less costly to dispose of yard waste without having to burn it.
• Commissioner Adair advocated for the passage of HB 3135 which would provide
financial assistance for juniper removal. She urged homeowners to clean up their
properties and apply shield material to dried -out wood fences.
• Commissioner DeBone attended the ribbon -cutting and 25th anniversary
celebration of the purchase of the Latino Community Association's Empowerment
Center and also Dr. Chesley's retirement celebration from COCC.
• Commissioner DeBone missed yesterday's Public Health Hero event but will attend
the COIC meeting tomorrow.
• Commissioner Adair attended the dedication of the new playground at Mountain
View Fellowship in Redmond for the safe parking program.
• Commissioner DeBone noted that this year's AOC Board Retreat was held this past
Monday in Sisters. Commissioner Adair attended that as well.
• Commissioner Chang reported on Monday's Coordinated Houseless Response
Office and Regional Housing Council meetings.
• Saying it was "Try Transit" week, Commissioner Chang encouraged others to utilize
public transit as he did this morning.
BOCC MEETING JUNE 4, 2025 PAGE 4 OF 5
• Commissioner Adair reported that the Legislature is expected to finish its 2025
session in two weeks.
• Commissioner Adair commented on a stabbing incident at a mission in Salem by a
resident of Deschutes County which involved 12 victims.
EXECUTIVE SESSION:
At 10:15 am, the Board entered Executive Session under ORS 192.660 (2) (e) Real Property
Negotiations and ORS 192.660 (2) (h) Litigation.
The Executive Session concluded at 11:20 am.
ADJOURN:
Being no further items to come before the Board, the meeting was adjourned at 11:21 am.
DATED this 6�' Day of 2025 for the Deschutes County Board of Commissioners.
ATTEST:
RECORDING SECRETARY
® �xlll
ANTHONY DEBONE, CHAIR
P TTI ADAIR, VICE CHAIR
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PHIL CHANG, COMMISSIONER
BOCC MEETING JUNE 4, 2025 PAGE 5 OF 5
`)I ES CoG
o� �-A BOARD OF
-•ei� COMMISSIONERS
MEETING DATE: June 4, 2025
SUBJECT: Work Session - Preparation for Public Hearing - Deschutes County Code Title 12
Text Amendments
RECOMMENDED MOTION:
N/A
BACKGROUND AND POLICY IMPLICATIONS:
The Road Department has prepared draft amendments to Deschutes County Code (DCC)
Title 12 ("Roads, Sidewalks, and Public Places") for consideration by the Board of County
Commissioners. The proposed text amendments are summarized by staff as follows:
• DCC 12.04 "General Provisions and Definitions"- This chapter currently provides
general provisions and definitions pertaining only to utilities within public rights -of -
way under the County's jurisdiction. The proposed amendments are to modify and
modernize DCC 12.04 to provide general provisions and definitions for all of DCC
Title 12.
• DCC 12.08 "Utilities Within the Public Right -of -Wad"- This chapter, together with
DCC 12,12, 12.16, and 12.20, currently provides provisions regarding utilities within
public rights -of -way under the County's jurisdiction. The proposed amendments
consolidate utility provisions into a single chapter, update certain provisions to align
with current practices and standards, and provide for clarification and ease of use
and interpretation.
• DCC 12.12, 12.16, and 12.20 - These chapters are proposed for repeal, as applicable
provisions from these chapters are moved to DCC 12.08 as proposed.
• DCC 12.25 "Road Design and Construction Specifications" - This is a new proposed
chapter that moves the County Road Standards from DCC Title 17 ("Subdivisions") to
DCC Title 12 ("Roads, Sidewalks, and Public Places"), as the County Road Standards
are not merely associated with land divisions subject to the requirements of DCC
Title 17. This proposed chapter aligns with the "clear and objective" housing
development standards effort by the Community Development Department, which
proposes repeal of the County Road Standards from DCC Title 17. Additionally, the
proposed DCC 12.25 updates certain provisions to align with current practices and
standards and provide for clarification and ease of use and interpretation.
DCC 12.28 - "Driveways and Access to Public Roads" - This chapter provides the
regulations and standards regarding access to public roads under the County's
jurisdiction. The proposed amendments include the addition of certain access -
related provisions that are proposed for repeal in DCC Title 17. Additionally, the
proposed amendments update certain provisions to align with current practices and
standards and provide for clarification and ease of use and interpretation.
Staff will prepare the Board for a public hearing on the proposed DCC Title 12 text
amendments on June 11, 2025. Within the proposed amendments, added language is
shown underlined and deleted text is shown as strikethrough.
BUDGET IMPACTS:
None
ATTENDANCE:
Cody Smith, County Engineer/Assistant Road Department Director
CHAPTER 12.04 GENERAL PROVISIONS AND DEFINITIONS FOR ROADS, SIDEWALKS, AND PUBLIC PLACES
12.04.020 Purpose
12.04.040 Editorial Revision
12.04.050 Interpretation Of Provisions
12.04.060 Definitions
HISTORY
Adopted by Ord. 2020-005 §1 on 11112021
HISTORY
Adopted by Ord. 203-7 §1.010 on 21411976
Amended by Ord. 2020-005 §1 on 11112021
12.04.020 Purpose
In accordance with the authority granted under applicable state law, it is considered in the public
interest for the Board of County Commissioners to adopt rules and regulations for the control,
administration, operations, improvement, and use of public road rights of way and other public places
under the County's jurisdiction.
HISTORY
Adopted by Ord. 203-7 §1.020 on 21411976
Amended by Ord. 2020-005 §1 on 11112021
HISTORY
Adopted by Ord. 203-7 §1.025 on 21411976
Amended by Ord. 2011-026 §1 on 113012012
Amended by Ord. 2020-005 §1 on 11112021
12.04.040 Editorial Revision
The County Legal Counsel may at any time direct such changes regarding currently maintained copies of
DCC 12 and amendments as the legislative counsel is authorized to perform regarding acts of the
Legislature, pursuant to ORS 173.160; provided, that such editorial revision be directed by written
memorandum filed with the County Clerk, but subject to disapproval by the Board at its next regular
meeting thereafter.
HISTORY
Adopted by Ord. 203-7 §1.060 on 21411976
Amended by Ord. 2011-026 §1 on 113012012
12.04.050 Interpretation of Provisions
1. The provisions of DCC 12 shall be liberally construed to effect the purposes set forth in DCC
12.04. Each provision requiring an applicant to furnish information shall be construed as
intended to provide the County with all information which may be of assistance in evaluating
the safety, utility, convenience, necessity and reliability of the applicant and its proposed facility.
The provisions of DCC 12 are declared to be minimum requirements. Where any provisions of
DCC 12 may be less restrictive than conditions imposed by any other provision of DCC 12, by and
other law, rule or regulation of the County or another governmental unit, then the more
restrictive shall apply.
3. DCC 12 shall at all times be interpreted to be consistent with the County Comprehensive Plan.
HISTORY
Adopted by Ord. 203-7 §1.030 on 21411976
12.04.060 Definitions
The following definitions apply whenever the indicated term is used in DCC 12. Words used in the
present tense include the future. Words used in the singular number include the plural and words used
in the plural include the singular. The word "shall" is mandatory and not directory.
"AASHTO Standards" refers to the road safety and design standards set forth in the publication entitled
American Association of State Highway and Transportation Officials Policy on Geometric Designs of
Highways and Streets, current edition.
"Abandoned Facility" means an underground facility that is no longer in service and is physically
disconnected from the operating facility that is in service.
"Access" means the right to cross between public and private property allowing pedestrians and vehicles
to enter and leave property.
"Accessibility Requirements" means the measures and standards to uphold the accessibility of the
county road system, including sidewalks and pedestrian areas, for individuals with disabilities in
accordance with current ADA accessibility requirements.
"Applicant" means a corporation, company, firm, business, Municipal Corporation, partnership,
individual or individuals named as such in the permit, together with their agents, employees,
representatives, contractors, heirs and assigns.
"Apron" means the portion of the driveway approach extending from the property side of the curb to
the sidewalk section and lying between the end slopes of the driveway approach.
"Backfill" means replacement of soil around and over a pipe.
"Bicycle" means a vehicle designed to operate on the ground on wheels, propelled solely by human
power, upon which any person or persons may ride, and with every wheel more than 14 inches in
diameter or two tandem wheels either of which is more than 14 inches in diameter or having three
wheels in contact with the ground, any of which is more than 14 inches in diameter.
"Bicycle facilities" means a general term denoting improvements and provisions made to accommodate
or encourage bicycling, including parking facilities, all bikeways, and shared roadways not specifically
designated for bicycle use.
"Bike route" means a segment of a bikeway system designated with appropriate directional and
information markers by the jurisdiction having authority.
"Bikeway" means Any road, path or way which in some manner is specifically designated as being open
to bicycle travel, regardless of whether such facilities are designated for the exclusive use of bicycles or
are shared with other transportation modes. The five types of bikeway are: bike path, bike lane,
shoulder bikeway, shared roadway and mountain bike trail.
1. Bike Path. A bikeway physically separated from motorized vehicular traffic by an open space or
barrier and either within the highway or road right of way or within an independent right of
way.
2. Bike Lane. A portion of a roadway which has been designated by striping, signing and permanent
markings for the preferential or exclusive use of bicyclists.
3. Shoulder Bikeway. A bicycle facility where the bicycle travels on the paved shoulder of the
roadway.
4. Shared Roadway. A bicycle facility where the bicycle shares the normal vehicle lanes with
motorists.
"Block" means an area of land bounded by streets or by a combination of streets and public parks,
cemeteries, railroad rights of way, lines or shore lines or waterways, or corporate boundary lines of a
city.
"Board" means the Deschutes County Board of Commissioners.
"Boring" means directional boring or horizontal directional drilling (HDD), a trenchless technique for
installing underground utilities like pipes, conduits, and cables.
"Buried cable" means any and all cables, wires, conduits, pedestals or related fixtures authorized in the
permit.
"Carrier" means pipe directly enclosing a transmitted fluid, liquid or gas.
"Casing" means a larger pipe enclosing a carrier or conduit.
"Clear roadside policy" means the policy employed by a highway authority to increase safety, improve
traffic operation and enhance the appearance of highways by designing, constructing and maintaining
highway roadsides as wide, flat and rounded, as practical and as free as practical from physical
obstructions above the ground.
"Conductive" means having the property or capability of conducting electricity.
"Conduit" means an enclosed tubular runway for protecting wires or cables.
"Contiguous" means that which touches or connects, including that which only connects or touches a
common point; the touching together of two or more tracts of land which lie alongside one another or
which touch or connect with one another for any length or distance whatsoever, no matter how finite.
"Cross-section" means a profile of the ground surface perpendicular to the centerline of a street, stream
or valley bottom.
"Cul-de-sac" means a short street having one end open to traffic and terminated by a vehicle
turnaround.
"Deschutes County Transportation System" means the comprehensive network of transportation
infrastructure within Deschutes County, including roads, bridges, and related facilities.
"Direct burial" means installing a utility facility underground without carrier or conduit enclosing the
facility.
"Driveway" means an area on private property where automobiles and other vehicles are operated or
allowed to stand.
"Driveway approach" means an area, construction or improvement between the roadway of a public
street and private property, intended and used for ingress and egress of vehicles from the roadway of a
public street to a definite area of the private property, such as a parking area, a driveway or a door. The
component parts of the driveway approach are termed the apron, the end slopes or the curb return,
and the sidewalk section.
"Easement" means a grant of the right to use a parcel of land for specific purposes, but in which
ownership of the land is not transferred.
"End slopes" means the portions of the driveway approach which provide a transition from the normal
curb and sidewalk elevations to the grade of the apron, either by means of a sloping surface or by
means of a curb return together with the area between the projected tangents of the curb return.
"Facility" means the public or private utility that is installed within the public right-of-way.
"Frontage" means that portion of a parcel of property which abuts a dedicated public street or highway
or an approved private way (except an alley).
"Jacking" means a trenchless method of installing pipes by applying force to push the pipe through the
ground while controlled excavation occurs.
"Improvements" mean and include, but are not limited to, streets, alleys, curbs, gutters, roadbed, road
surface, storm drains and appurtenances, sidewalks, street lights, street signs, fire hydrants, sanitary
sewers and appurtenances, public water supply and water distribution systems and other utilities.
"Improvement plans" means the plans, profiles, cross -sections and drawings or reproductions thereof,
approved by a registered professional engineer, which show the details of the work to be done on
improvements.
"Interests" means and includes a lot or parcel, share, undivided interest or membership which includes
the right to occupy land overnight, and a lessee's interest in land for more than three years or less than
three years if the interest may be renewed under the terms of the lease for a total period more than
three years. "Interest" does not include any interest in a condominium or any security interest under a
land sales contract, trust deed or mortgage. "Interest" does not include divisions of land created by lien
foreclosure or foreclosure of recorded contracts for the sale of real property.
"Intersection return" means the curved portion of a street curb at street intersections or the curved
portion of a curb in the end slopes of a driveway approach.
"Land development" means the subdividing or partitioning of land for any purpose into parcels or the
creation of units or parcels for the purpose of sale or lease for a term of one year or more. "Land
development" includes intent to dispose of any land, whether contiguous or not, including any land
divided, lots, parcels, unit or interests offered as a part of a common promotional plan of advertising by
a single developer or a group of developers acting in concert. If the land is contiguous or is known,
designated or advertised as a common unit or by a common name, the land shall be presumed, without
regard to the number of lots covered by each individual offering, to be offered for disposition as part of
a common promotional plan.
"Manhole" means an opening in an underground system which workmen or others may enter for the
purpose of making installations, inspections, repairs, connections and tests.
"Monument" means a permanent and fixed survey marker conforming to the requirements established
by state law and the regulations of the County.
"MUTCD" means the Manual of Uniform Traffic Control Devices, Federal Highway Administration.
"New utility installations" means both the initial installation and replacement of existing facilities with
those of a different type or the replacement at a new location. Any replacement of an existing facility or
portion thereof with another of the same type at the same location shall be considered maintenance
rather than new utility installation.
"Normal" means crossing at a right angle.
"OTTCH" means The Oregon Temporary Traffic Control Handbook which provides a reference for the
standards and practices related to establishing temporary traffic control work zones in place
continuously for three days or less on public roads in Oregon.
"Owner" means the owner of the title to real property or the authorized agent thereof having written
notarized authorization recorded with the County Clerk, or the contract purchaser of real property of
record as shown on the last available complete tax assessment roll or County Clerk's records. "Owner"
does not include an interest created for security purposes.
"Partition" means the act of partitioning land or an area or tract of land partitioned.
"Permit Administrator" means the Road Department Director or the Director's authorized
representative.
"Person" means an individual, firm, partnership, corporation, company, association, syndicate or any
legal entity, whether he, she or it is acting for himself, herself or itself, or as the servant, employee,
agent or representative of another.
"Pipe" means a tubular product made as a production item for sale as such. Cylinders formed from plate
in the course of the fabrication of auxiliary equipment are not pipe as defined in DCC 12.08.
"Pipeline" means any and all pipelines, hydrants, valve boxes, manholes, conduits or related fixtures
authorized in the permit.
"Plat" means a final map, diagram, drawing, replat or other writing containing all descriptions,
specifications, locations, dedications, provisions and information concerning a subdivision or partition.
"Pole line" means any and all poles, wires, guys, anchors or related fixtures authorized in the permit.
"Pressure" means relative internal pressure in psig (pounds per square inch gauge).
"Property line" means the division line between two units of land.
"Right of way" means the area within the boundary line of a public roadway, including an alley.
"Rigid pipe" means a welded or bolted metallic pipe or reinforced, prestressed or pretensioned concrete
pressure pipe designed for diametric deflection of less than one percent.
"Road" or "street" means a public or private way that is created to provide ingress and egress to one or
more lots, parcels, areas or tracts of land, excluding a private way that is created to provide ingress and
egress to land in conjunction with the use of such land for forestry, mining or agricultural purposes.
1. "Alley" means a public way through the middle of a block, giving access to the rear of parcels or
buildings.
2. "Arterial" includes three types of arterials, Principal Arterial, Urban Minor and Rural Minor
Arterial, defined as follows:
1. "Principal Arterial" means a road which carries the major portion of trips entering and
leaving the urban areas and outlying rural and recreation areas (state highways).
2. "Urban Minor Arterial" means a road that interconnects with and augments the
principal arterial system and provides service to intra-urban/intra-community areas.
3. "Rural Minor Arterial" means a road that connects with the principal arterial system and
forms the rural road network that links cities and unincorporated communities (as that
term is defined in DCC Title 18).
3. "Collector" means a restricted access street supplementary to the arterial street system used or
intended to be used primarily for the movement of traffic between arterials and local streets.
4. "Frontage road" means a street parallel and adjacent to an arterial providing access to abutting
properties, but protected from through traffic.
5. "Industrial road" means a street to or through property zoned industrial.
6. "Local street" means a street which provides access to property abutting the public right of way;
this includes vehicular and pedestrian access. Moving traffic is a secondary function of a local
street and it should not carry through traffic.
7. "Modernization" means the widening or reconstruction of an existing County road to an
adopted County standard.
8. "Special pedestrian way" means a sidewalk or pathway not located within a public road right of
way which enables pedestrian access to a street, school, park or other similar facility or service.
9. "Stubbed street" means a street having only one outlet for vehicular traffic and which is
intended to be extended or continued to serve future subdivisions or developments on adjacent
lands.
"Road and street project" means the construction and maintenance of the roadway, bicycle lanes,
sidewalks or other facilities related to a road or street. Road and street projects shall be a Class I, Class II
or Class III project.
1. Class I Project. Land use permit required. "Class I Project" is a major project such as:
1. A new controlled -access freeway;
2. A road or street project of four or more lanes on a new location; and
3. A major project involving the acquisition of more than minor amounts of rights of way,
substantial changes in access control, a large amount of demolition, displacement of a
large amount of residences or businesses, or substantial change in local traffic patterns.
2. Class II Project. Land use permit required. "Class II Project" is a
1. Modernization where a road or street is widened by more than one lane;
2. Traffic safety or intersection improvement which changes local traffic patterns;
3. System change which has significant land use implications; or,
4. The construction of a new County road or street within a dedicated public right-of-way,
where none existed before.
3. Class III Project. No land use permit required. "Class III Project" is a modernization, traffic safety
improvement, maintenance, repair or preservation of a road or street.
fin.....J I.....J i� +4... .. .J...J -+:.. �.. ..G I., :.. L.....,.,. .:+I..:.. 'Lop and ..! side ..I,...,... ,. ,J .. .. G...�.,
Roadbed means llle graded portion ion UI a highway willllll Lop and side slopes, prepared as a IVUIIUcluvll
for the pavement structure and shoulders.
"Roadside" means the area adjoining the outer edge of the roadway. Extensive areas between the
roadways of a divided highway may also be considered roadside.
"Roadway" means that portion of a street developed for vehicular traffic.
"Sidewalk" means a pedestrian walkway with permanent surfacing.
"Sidewalk section" means the portion of the driveway approach lying between the back, or property
edge of the sidewalk and the end slopes measured at the front, or street, edge of the sidewalk.
"Special provisions" means those provisions shown under the heading "Special Provisions" in the permit.
In all cases of conflict between the special provisions and general provisions, the special provisions shall
have precedence.
"Street" means a highway as defined in DCC 12.08.060.
"Structure" means any bridge, box culvert, culvert pipe, storm sewer pipe, catch basin or manhole.
"Subdivision" means the act of subdividing land or an area or a tract of land subdivided, as defined in
DCC 17.08.030.
"Traveled way" means the portion of the roadway for the movement of vehicles, inclusive of shoulders
and auxiliary lanes.
"Trenched" means installed in a narrow open excavation.
"Tunneling" means a trenchless method of sewer construction. The tunneling process is remotely
controlled and can be used to install larger diameter pipes and longer pipe runs than the Jack and Bore
method.
"Use" means the purpose for which land or a structure is designated, arranged or intended, or for which
it is occupied or maintained.
"Utility" means a public utility, as defined in ORS 757.005, or a telecommunications utility or competitive
telecommunications provider, as those terms are defined in ORS 757.005.
"Vent" means an appurtenance to discharge gaseous contaminants from casings.
HISTORY
Adopted by Ord. 203-7 §§1.500-1.950 on 21411976
Amended by Ord. 95-035 §1 on 511711995
Amended by Ord. 2011-026 §1 on 113012012
Amended by Ord. 2020-005 §1 on 11112021
CHAPTER 12.08 UTILITIES WITHIN THE PUBLIC RIGHT-OF-WAY
12.08.010 Short Title
12.08.020 Purpose
12.08.030 Statutory Authority
12.08.040 Editorial Revision
12.08.050 Interpretation of Provisions
12.08.060 Violation
12.08.070 Insurance
12.08.080 Bonds
12.08.090 Ecological and Cultural Oversight
12.08.100 Accessibility Considerations
12.08.110 Permit; Limitations
12.08.120 Permit; Variances
12.08.130 Permit; Application Required
12.08.140 Permit; Application Exhibits
12.08.150 Permit; Approval And Issuance
12.08.040 Board Review (Repealed)
12.08.160 Permit; Termination Conditions
12.08.060 Civil Rights Act Provisions (Repealed)
12.08.170 Permit; Rights Granted
12.08.190 Existing Facilities; Removal Relocation or Repair of
12.08.200 Existing Facilities; Abandonment
17 no 71l1 A.—k.-4 I wn+;—; placement of Dome
12.08.220 Overhead Utilities; Placement of Lines and Guys
12.08.230 Underground Utilities; General Placement Considerations
12.08.240 Underground Utilities; Burial Depth
12.08.250 Underground Utilities; Attachments to Structures
12.08.260 Underground Utilities; Casing Requirements
12.08.270 Underground Utilities; Pipe and Conduit Material Requirements
12.08.280 Underground Utilities; Trenching
12.08.290 Underground Utilities; Backfilling
12.08.300 Underground Utilities; Boring Jacking and Tunneling
12.08.310 Underground Utilities; Cable Plowing
12.08.320 Underground Utilities; Warning Signs
12.08.330 Construction; Restoration of Surface; Repairs
12.08.340 Construction; Cleanup
12.08.350 Construction; Trees and Shrubs
12.08.360 Construction; Documentation
12.08.010 Short Title
Chapter 12.08 shall apply to and govern the location, installation, construction, maintenance and use of
pole lines, buried cables, pipelines, signs, miscellaneous operations upon Deschutes County right-of-way
and properties under the jurisdiction of the board of county commissioners set forth in DCC 12.08.030.
12.08.020 Purpose
It is considered in the public interest for utility facilities to be accommodated on the rights -of -way of all
County roads and local access roads when such use and occupancy of the right-of-way do not interfere
with the free and safe flow of traffic or otherwise impair the highway or its visual quality. In accordance
with that determination and the provisions set forth in DCC 12.08.030, DCC 12.08 is adopted to provide
a policy and procedure for such accommodation.
12.08.030 Statutory Authority
The Board is authorized by ORS 374.305 through 374.330, 758.010 and 758.020 to adopt reasonable
rules and regulations and to issue permits for the use of all county road and local access road rights -of -
way by public utility facilities. The authority to administer permits related to these activities is hereby
delegated from the Board to the Permit Administrator, who shall have the power to review, approve,
and enforce compliance with the provisions outlined herein.
12.08.040 Editorial Revision
The County Legal Counsel may at any time direct such changes regarding currently maintained copies of
DCC 12 and amendments as the legislative counsel is authorized to perform regarding acts of the
Legislature, pursuant to ORS 173.160; provided, that such editorial revision be directed by written
memorandum filed with the County Clerk, but subject to disapproval by the Board at its next regular
meeting thereafter.
12.08.050 Interpretation of Provisions
A The nrovisions of DCC 12 shall be liberally construed to effect the nurnoses set fnrth in DCC
12.08. Each provision requiring an applicant to furnish information shall be construed as
intended to provide the County with all information which may be of assistance in evaluating
the safety, utility, convenience, necessity and reliability of the applicant and its proposed facility.
B. The provisions of DCC 12 are declared to be minimum requirements fulfilling the applicant's
obligations and where any provisions of DCC 12 may be less restrictive than conditions imposed
by any other provision of DCC 12, by and other law, rule or regulation of the County or another
governmental unit, then the more restrictive shall apply.
C. DCC 12 shall at all times be interpreted to be consistent with the County Comprehensive Plan.
12.08.70 Violation
1. In case any facility or structure is constructed or proposed to be constructed, maintained,
repaired, altered or used in violation of DCC 12.24, such violation shall constitute a nuisance and
the county may institute legal proceedings to prevent, enjoin, temporarily or permanently
abate, remove or correct the nuisance.
2. Violation of the provisions of DCC 12.08 through DCC 12.24 is a Class B violation.
12.08.080Insurance
Prior to any work within a public right-of-way, the applicant or their contractor, shall procure and
continue to carry insurance coverages, including but not limited to commercial general liability and
commercial automobile liability, from a responsible insurance provider with minimum coverage
amounts as determined by the Permit Administrator. Deschutes County, its Board, and affiliates shall be
named as additional insured parties with the same minimum coverage limits specified by the County.
12.08.090 Bonds
A. A bond shall be required when, in the opinion of the Road Department Director, an existing
public way is endangered by an applicant, such applicant shall be required to file an agreement
and security with the County.
B. Type of Security. The applicant shall file with the agreement, to assure the applicant's full
performance thereof, a surety bond executed by a surety company authorized to transact
business in the state in a form approved by the County.
C. Amount Required. Such assurance of full performance shall be for a sum approved by the Road
Department Director as sufficient to cover the cost of improvements and repairs, including
related engineering, inspection and incidental expenses.
D. Default Status.
1. If the applicant fails to carry out provisions of the agreement and the County has
unreimbursed costs or expenses resulting from such failure, the County shall call on the
bond or cash deposit for reimbursement.
2. If the amount of the bond or cash deposit exceeds the cost and expense incurred by the
County, it shall release the remainder.
3. If the amount of the bond or cash deposit is less than the cost and expense incurred by
the County, the applicant shall be liable to the County for the difference.
E. The bonds shall not be released by the County until County inspectors have inspected the
improvements and approved them in writing.
12.08.100 Ecological and Cultural Oversight
The Applicant bears all responsibility and liability for:
A. Investigating the presence/absence of legally protected or regulated environmental resources in
the action area;
B. Identifying and adhering to any restrictions or requirements associated with the proposed
actions, such as those related to hazardous materials, water quality constraints, wetlands,
archaeological or historic resources, state and federal threatened or endangered species, etc.;
C. Ensuring compliance with all federal, state, and local laws and obtaining all required permits and
approvals.
In the event that the Applicant affects a legally protected or regulated resource, the Applicant is
obligated to bear all costs related to the impact. This includes, but is not limited to, expenses for
mitigation and rehabilitation. The Applicant must indemnify and absolve Deschutes County of any
liability for such impacts, taking responsibility for any associated costs or claims that the county may
incur.
12.08.110 Accessibility Considerations
While performing permitted utility work, the Applicant must implement measures to uphold the
accessibility of the county road system, including sidewalks and pedestrian areas for individuals with
disabilities, in accordance with current accessibility requirements.
The Applicant is responsible for restoring or replacing any curb ramps or sidewalks damaged or altered
by the permitted activity to comply with the standards of a new installation set forth in DDC 12.25. Any
review or inspection conducted by county staff concerning the curbs or curb ramps does not exempt the
Applicant from their obligation to provide compliant pedestrian features.
12.08.120 Permit; Limitations
A. Only a public utility, as defined in ORS 757.005, can be installed in the Right of Way utilizing the
permit process. Privately owned lines are only allowed to occupy the right-of-way only when
there is no other feasible location for the facility involved.
B. The provisions of DCC 12.08 are declared to be minimum requirements fulfilling the applicant's
obligations and where any provisions of DCC 12.08 may be less restrictive than conditions
imposed by any other provision of DCC 12.08, by and other law, rule or regulation of the County
or another governmental unit, then the more restrictive shall apply.
12.08.130 Permit; Variances
Variances by the Permit Administrator may be granted for an individual permit when it can be shown
such variation is economically justified and will not adversely affect the integrity of the County road, its
maintenance, efficiency and the safety of the road user.
12.08.010 Permit; Application Required
Application for a permit for work in the right-of-way under DCC 12 shall be made to the Road
Department, using the permit approved by the Administrator. One copy of the form shall be submitted
and the Administrator may require additional information, such as engineered drawings, when the
Administrator deems it necessary or convenient to a decision upon the permit. The Permit Administrator
is granted the authority to determine when a permit application submittal is acceptable based on the
following criteria:
A. Completeness: The Permit Administrator shall evaluate the completeness of a permit
application to ensure that all required information and documentation have been provided by
the applicant.
B. Compliance: The permit application must comply with all relevant county, state, and federal
requirements, incorporate the appropriate industry standards.
C. Accuracy: All information provided in the permit application must be accurate and verifiable.
D. Proper Form: The application must be submitted in the prescribed format and include all
necessary forms and attachments.
HISTORY
Adopted by Ord. 203-7 §5.510 on 21411976
Amended by Ord. 95-035 §1 on 511711995
Amended by Ord. 2011-026 §2 on 113012012
Amended by Ord. 2013-013 §1 on 712512013
Amended by Ord. 2020-005 §1 on 11112021
12.08.020 Permit; Application Exhibits
An application will not be considered complete by the county unless the following items are provided by
the applicant or waived by the Permit Administrator:
A. A project exhibitor plan sheets that clearly depict the scope, location, dimensions, and
specifications of the proposed project. The exhibit or plan sheets must provide sufficient detail
for comprehensive review by the Permit Administrator and comply with all relevant sections of
DCC 12.08.
B. A Traffic Control Plan that outlines measures to manage vehicular, pedestrian, and bicycle traffic
during the execution of the project. The Traffic Control Plan should adhere to established safety
standards and include provisions for the accommodation of bicycles and pedestrians and comply
with the current Manual on Uniform Traffic Control Devices for Streets and Highways (MUTCD)
or the Oregon Temporary Traffic Control Handbook (OTTCH) for work less than three days.
C. A detailed project schedule outlining the timeline for commencement, completion, and key
milestones of the proposed project is required as part of the complete permit package.
HISTORY
Adopted by Ord. 203-7 §5.520 on 21411976
Amended by Ord. 2011-026 §2 on 113012012
Amended by Ord. 2020-005 §1 on 11112021
12.08.030 Permit; Approval and Issuance
The Administrator shall review the application for conformance with DCC 12.04, shall add any special
provisions considered necessary or appropriate, and if it complies with the provisions of DCC 12.04, ,
may approve and issue the completed permit.
HISTORY
Adopted by Ord. 203-7 §5.530 on 21411976
12.08.040 Board Review (Repealed)
HISTORY
Adopted by Ord. 203-7 §5.540 on 21411976
Amended by Ord. 2011-026 §2 on 113012012
12.08.050 Permit; Termination Conditions
A permit once issued shall terminate as follows:
Failure of the applicant within a reasonable time after written notice from the Administrator to
comply with any of the terms and conditions of the permit shall be sufficient cause for
immediate cancellation of the permit.
2. The permit and privileges granted and the obligation of the permittee created thereby shall be
binding upon the successors and assigns of the permittee. The permittee shall give the
Administrator written notice of any such assignment or transfer within a reasonable time
thereafter.
3. If the applicant fails to commence work on the project covered by the permit within 30 days
from the date the permit is issued, such permit shall be deemed null and void and all privileges
thereunder forfeited, unless a written extension of time is obtained from the administration.
HISTORY
Adopted by Ord. 203-7 §5.550 on 21411976
Amended by Ord. 2011-026 §2 on 113012012
Amended by Ord. 2020-005 §1 on 11112021
12.08.060 Civil Rights Act Provisions (Repealed)
HISTORY
Adopted by Ord. 203-7 §5.570 on 21411976
12.08.070 Permit; Rights Granted
Nothing in the permit is intended to grant rights or imply approval in areas not falling within the
authority and jurisdiction of the County. It is the responsibility of the applicant to determine the need
for and to obtain such licenses, permits or other forms of approval which may be required by state
agencies, federal agencies, cities, municipal corporations, utility companies, railroads or private property
owners.
HISTORY
Adopted by Ord. 203-7 §5.580 on 21411976
Amended by Ord. 2011-026 §2 on 113012012
12.16.190 Existing Facilities; Removal, Relocation, or Repair
A. Existing pipelines, pole lines, power or communication cables or other facilities or
appurtenances relocated or repaired within the limits of the county ROW shall conform to the
requirements of a new installation.
B. The permit is issued pursuant to the laws of the state which authorizes the Board to
subsequently require the applicant to remove, relocate or repair the pole line, buried cable or
pipeline covered by the permit at the sole cost of the applicant and by applying, the applicant
consents and agrees to such condition.
C. Upon receiving written notice from the Board to remove, relocate or repair the pole line, buried
cable or pipeline, the applicant shall within 60 days remove, relocate or repair same, at the
facility owner's sole cost, in accordance with the written notice. Under unusual circumstances,
the Administrator may grant a written extension in time if the applicant can show the need for
an extension.
D. Should the applicant fail to remove, relocate or repair the pole line, buried cable or pipeline the
County may remove, relocate or repair the same and submit a statement of total costs for the
work to the applicant. The applicant upon receiving such statement will immediately, or within a
period of time agreed upon between the applicant and the Board, pay to the County the full
amount of such removal, relocation or repair costs.
12.08.200 Existing Facilities; Abandonment
A. All abandon utility facilities must be completely removed from the ROW unless explicit
permission to abandon the facilities in place is first obtained from the Permit Administrator.
B. When a utility facility is abandoned in place, the following provisions must be adhered to:
1. All abandoned utilities must be physically disconnected from any active systems to
prevent any potential hazards or interference with active utilities.
2. Any pipes, conduits, or other hollow structures must be filled with pressurized grout to
prevent collapse or subsidence.
3. Upon completion, the utility owner must provide documentation, including as -built
drawings, certifying that the abandonment was carried out according to the approved
plan and standards.
12.08.210 Overhead Utilities; Placement of Poles
The installation of all utility poles shall comply with the placement requirements listed below:
A. Limited to single -pole type of construction with joint use encouraged in all instances. Only one
pole line on each side of the road is permitted.
B. Subject to terrain limitations, poles should be placed as close to the edge of right-of-way line as
possible.
C. Location behind guardrail shall be a minimum of five feet from its face.
D. Overhead roadway crossings shall be constructed a minimum of 50 feet from the ends of any
bridge.
E. Location on a cut -slope shall be the minimum horizontal distance from centerline required to
place the base of the pole at least five feet above the elevation of the top of the roadway.
F. Variance as required to maintain a reasonable uniform pole alignment will be allowed where
irregularly shaped portions of the right-of-way extend beyond the normal right-of-way limits.
G. Location from edge of travel lane (fog line) shall be a minimum of 10 feet, unless otherwise
approved by the Administrator.
H. On sections of County roads traversing business or residential areas having a posted or statutory
speed limit of forty miles per hour or less, controls will of necessity be governed by roadside
development, however, all poles and ground -mounted appurtenances shall be located as far as
practical behind the curb or outside the shoulder and/or parking area if there is no curb.
I. When two or more utilities jointly occupy the same pole or poles, each occupant may obtain a
separate permit, or a joint permit may be issued and executed by each company. Identification
of the pole owner should be contained in the permit application.
J. When placed near road intersections and driveways poles must be positioned to avoid
obstructing the line of sight for drivers, ensuring visibility is maintained as per AASHTO sight
distance requirements.
12.08.220 Overhead Utilities; Placement of Overhead Lines and Guys
The installation of all overhead utility lines and guys shall comply with the placement requirements
listed below:
A. All crossings of the traveled portion of the highway including service drops shall be installed and
maintained at a minimum height of 18 feet as measured from the highest point of the traveled
way under the crossing.
B. All overhead power and communication lines which are constructed parallel to the roadway
shall be located downstream of bridges when crossing any stream that is prone to carry debris
during flooding conditions. Overhead roadway crossings shall be constructed a minimum of 50
feet from the ends of any bridge.
C. Guy wires to ground anchors and stub poles and other related ground -mounted appurtenances
should not be placed between a pole and the traveled way where they encroach upon the clear
roadside area.
D. No overhead utility components shall be placed within 7 feet of the vertical extents, or the
entirety of the horizontal extents, of any sidewalk, multi -use path, curb ramp, or other
pedestrian feature.
E. To the extent feasible and practicable, crossings of the County Road should be on a line
generally normal (90 degrees) to the road alignment.
12.08.230 Underground Utilities; General Placement Considerations
The installation of all underground utilities shall comply with the placement requirements listed below.
A. Utility lines should be located to minimize need for later adjustment to accommodate future
road improvements and to allow servicing such lines with minimum interference to highway
traffic.
B. To the extent feasible and practicable, crossings should be on a line generally normal (90
degrees) to the road alignment.
C. Pedestals and meters installed as part of a buried cable, water or gas installation are to be
located one foot from the right-of-way line unless special permission is obtained from the
Administrator to locate elsewhere. In no case shall the pedestals and/or meters be located
within the County road maintenance operating area, including mowing operations, or between
the pavement edge and any official road sign in the same general location.
D. Longitudinal installations should be located on a uniform alignment outside of the normal
maintenance operating area (beyond ditch or curb line) and as near the right-of-way line as
terrain and existing utilities will reasonably allow, but upon older road with narrow rights -of -
way underground facilities may be allowed in the shoulder area if there is no other feasible
location.
E. Any non-conductive, un-locatable, underground facility shall have a tracer wire or other similar
conductive marking tape or device placed the full length of the installed underground facility in
compliance with the Oregon Utilities Notification Center rules, OAR Chapter 952.
F. Any surface -installed underground utility features in the ROW shall be kept away from
transportation facilities to the greatest extent practical. These features shall be equipped with
traffic -rated lids and installed with the top surface flush with the grade. Examples of such
features include vaults, pull boxes, handholes, valve covers, meter pits, and junction boxes.
12.08.240 Underground Utilities; Burial Depth
The buried cable or pipe depth shown on the permit form represents the distance from the top of the
surface or ground line to the top of the cable or pipe. All underground installations shall be buried a
minimum of 30 inches unless permission is first obtained from the Administrator. Minimum depth may
be increased when warranted by conditions such as possible increases in ditch depths from scouring or
road maintenance, clearance of existing drainage structures or other utilities, or other considerations.
12.08.250 Underground Utilities; Attachments to Structures
Review by the County Engineer is required for all proposed bridge and structure attachments and for
any facilities to be installed within sixteen feet of bridge foundations, supports, walls or related
elements, or within the influence zone of bridge facilities.
12.08.260 Underground Utilities; Casing Requirements
All communication and power cables shall be encased in conduit meeting the material requirements of
DCC 12.08.260; no direct bury of communication or power cables is allowed. Casing requirements will be
determined by the Administrator on an individual basis for all other utilities not listed above.
Casing pipe should extend a minimum of two feet beyond the slope, ditch or curb line. When sealed and
vented, vents shall be located outside the maintenance operating area, preferably at the right-of-way
line.
12.08.270 Underground Utilities; Pipe and Conduit Material Requirements
All utility installations on, over or under the right-of-way and attachments to road structures shall be of
durable materials and designed for long service life expectancy and relatively free from routine servicing
and maintenance.
A. Corrugated metal pipe, concrete pipe, and other conduit or casing pipes used for gravity flow
carrier systems shall, at a minimum, conform to the appropriate ASTM or ASSHTO standard.
B. Smooth iron or steel pipe used as a conduit or casing pipe shall conform to the appropriate and
current ASTM Specifications used for pressure pipe.
C. Plastic pipe, fittings and components shall conform to the appropriate and current ASTM or
AWWA Specifications written for the specific type of usage that the pipe will receive.
12.08.280 Underground Utilities; Trenching
No trench shall be installed in the right-of-way unless special permission is first obtained from the
Administrator to open cut the roadway surface; upon approval for trenching, the following provisions
must be followed:
A. All trenching construction shall comply with the requirements specified in the Deschutes County
Road Department Utility Trench Standard Drawing.
B. Trenching for any of these methods shall beset back at least two feet from the toe of the fill
slope in fill sections or from the point where the outer edge of the surfacing meets the subgrade
in other sections.
C. Road cuts will not be permitted on any pavements within the county's road cut moratorium
_ __ __ l obtained
_ _I L.__.__ the
Administrator.
11 the road cut Is not approved,
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unless special approval is ootiainea horn uie Hurninisuawi. n the road �u� a n�� aNNiweu, uic
Contractor will be required complete the installation using a trenchless method.
D. When trenching across a County Road, no more than one-half of the traveled way surface may
be excavated at a time, unless special permission is obtained to detour traffic. The first half of
the trench must be fully backfilled and restored to a condition acceptable to the Permit
Administrator before excavation of the remaining half may proceed.
E. Closure of intersecting streets, road approaches or other access points will not be permitted
unless special approval is obtained from the Administrator.
F. No more than three hundred feet of trench longitudinally along the roadway shall be open at
one time and no trench shall be left in an open condition overnight, unless properly lighted and
protected in an approved manner.
12.08.290 Underground Utilities; Backfilling
The backfilling of all trenches, bore pits, and tunnels must be accomplished immediately after the facility
authorized by the permit has been placed therein and must be well tamped and fully compacted so as to
allow the least possible amount of subsequent settlement. Compaction requirements within the right-
of -way shall be those required by the applicable standard drawing or the Oregon Standard Specification
for Construction where no standard drawing exists.
12.08.300 Underground Utilities; Boring, lacking, and Tunneling
A. When the jacking, driving or boring method is used, it shall be by approved means which will
hold disturbances of surrounding material to a minimum. Sluicing and jetting is not permitted.
Bore pits shall be located behind the ditch line unless otherwise specified in the permit.
Unattended pits shall be protected in manner acceptable to the Permit Administrator
C. If the tunneling method is used, it shall be by an approved method which supports the
surrounding materials so as to prevent caving or settlement. Areas around the installed pipe or
conduit shall be backfilled with moist sand, granular material or cement grout, filling all voids
and packed in place with mechanical tampers or other approved devices. Lagging, bulkheading
and timbering shall be removed as the backfilling progresses.
12.08.310 Underground Utilities; Cable Plowing
Unless special permission is first obtained from the Administrator, direct burial of cable placed by the
ploughing method shall not be allowed within the rights -of -way.
12.20.320 Underground Utilities; Warning Signs
Standard warning signs for buried power or communication cable and for pipelines carrying gas or
flammable liquids shall be placed at each crossing under the County Road and at intervals along
InnaitiMinal inctallatinnc ac required by Federal Pineline Safety Repulatinns 49 CFR or as specified by the
Permit Administrator. Signs shall be offset as near the right-of-way line as practical and installed in
accordance with DCC 12.25.
12.08.330 Construction; Restoration of Surface
A. All roadbed surfaces disturbed by utility installations, adjustments or repairs covered by permit,
will be repaired or replaced within the same shift, except if specifically allowed for by special
provisions listed in the permit.
B. All roadbed surfaces disturbed by utility installation, adjustments or repairs covered by permit
that result in hazards to the traveling public will be repaired immediately.
C. Any replacement or repair not accomplished by the applicant under DCC 12.08.310 (A) or DCC
12.08.310 (B), within the specified time will be undertaken by the County without prior notice to
the applicant and at the expense of the applicant. The County will also make any immediate
repairs, alterations or additions to any barricading, signing or warning for a hazardous area
when such barricading, signing or warning is found to be inadequate, inappropriate or
ineffective without prior notice to the applicant.
D. The applicant will reimburse the County for the actual cost of materials, labor, equipment and
overhead.
E. For a period of one year following the patching of any paved surface, the applicant shall be
responsible for the condition of such pavement patches, and during that time shall, upon
request from the Administrator, repair to the County's satisfaction any of the patches which
become settled, cracked, broken or otherwise faulty.
F. The applicant is solely responsible for replacing any pavement markings damaged by the utility
installation.
12.08.340 Construction; Cleanup
All debris, refuse and waste of all kinds which may have accumulated within the right-of-way as a result
of the operations of the applicant, shall be removed immediately upon completion of the operations,
and the right-of-way must be restored to at least as good condition as it was prior to such operations.
12.08.350 Construction; Trees and Shrubs
When any branch is cut from a tree or shrub, the following rules shall be adhered to:
A. All branches shall be cut perpendicular to the length of the branch, and shall leave the smallest
cut face possible.
B. All branches shall be cut to the nearest joint, no stubbing of branches is allowed.
C. All debris shall be removed from the right-of-way immediately after cutting of any trees,
branches, or vegetation.
12.08.360 Construction; Documentation
The applicant's completed facility shall be in substantial conformance with permit exhibit maps or
engineered drawings unless special permission is obtained from the Administrator to vary from the
same during installation. When such permission is obtained, the applicant shall furnish the Permit
Administrator a set of "as constructed" maps or drawings detailing any such variance within 30 days of
completion of the installation.
CHAPTER 12.25 ROAD DESIGN AND CONSTRUCTION SPECIFICATIONS
12.25.010 Minimum Standards Established
12.25.015 Authority
12.25.020 Implementation Of Requirements
12.25.025 Land Development Requirements
12.25.030 Additional Design Requirements
12.25.040 Road Names
12.25.100 Road Design
12.25.105 Improvement Plans
12.25.110 Horizontal Alignment
12.25.115 Vertical Alignment
12.25.120 Intersections
12.25.130 Minimum Right Of Way Width
12.25.140 Turn Lanes
12.25.150 Pedestrian Ways
12.25.155 Bikeways
12.25.160 Bridges and Structures
12.25.170 Arterial Roads
12.25.180 Collector Roads
12.25.190 Local Roads
12.25.200 Private Roads
12.25.210 Cul-De-Sacs
12.25.220 Traffic Control Devices
12.25.230 Drainage
-
"12.25.24U su,. - -rveying
12.25.250 Driveway Access
12.25.300 Fees
12.25.310 Right of Way Activity Permit
12.25.320 Road Improvement Agreements
12.25.330 Insurance
12.25.340 Indemnification
12.25.350 Local, State, and Federal Permits
12.25.400 Construction; General Specifications
12.25.410 Construction; Quality Control
12.25.420 Construction; Temporary Traffic Control
12.25.500 Road And Street Project
12.25.010 Minimum Standards Established
Except as otherwise noted, the standard specifications for design and construction contained
within DCC 12.25 and standard drawings as determined by the Road Department Director are
the minimum standards governing construction of roads and other improvements and facilities.
12.25.015 Authority
The Board is authorized by ORS 368.036 to adopt standards for work performed on public
roads under the County's jurisdiction.
12.25.020 Implementation of Requirements
A. It is the duty of the Road Department Director ("Director"), or the Director's authorized
representative, to implement the provisions and requirements of these standards in such
a way as to carry out their intent and purpose.
B. For the purposes of this chapter, all references to the Director shall include the County
Engineer.
12.25.025 Land Development Requirements
In addition to the standard specifications for design and construction contained within DCC12.25
and standard drawings as determined by the Director, the requirements of DCC 17.48 are the
minimum standards governing construction of roads and other improvements and facilities
associated with land development, including subdivisions and partitions.
12.25.030 Additional Design Requirements
The Director may impose additional design requirements as are reasonably necessary to
protect the interests of the public.
12.25.040 Road Names
All roads shall be named in conformance with the provisions of the Deschutes County uniform
road naming system set forth in DCC Title 16.
12.25.100 Road Design
A. The design of roads (including bridges, drainage facilities, and other appurtenant
facilities) under the jurisdiction or administration of Deschutes County are to be prepared
by a State of Oregon -licensed professional engineer, as the Engineer of Record, and
shall, at a minimum, conform to the design standards for new or existing roads set forth
in DCC 12.25 and shall otherwise conform with applicable state and/or federal
standards.
B. Prior to the start of construction of any road improvements, road improvement design,
including plans, reports, and other required submittals, shall be approved by the Director.
C. Road base and pavement depths set forth in DCC 12.25 may be increased by the
Director if necessitated by anticipated traffic volumes, site soil characteristics, or other.
12.25.105 Improvement Plans
A. Improvement plan sheets shall be stamped and signed by the Engineer of Record.
Engineer stamps and signatures shall comply with applicable Oregon Administrative
Rules.
B. The improvement plans shall become the property of the County and will remain at the
Road Department.
C. The improvement plans which shall be 24 by 36 inches must be legible and clearly
readable when printed at half scale (11 by 17 inches) and shall include, but not be
limited to:
1. A plan view showing:
a. Centerline alignment showing points of curve and point of tangent
stationing on all curves, necessary curve data and bearing of tangents;
b. Dimensioning necessary to survey and relocate the roadway;
c. Right of way boundaries, including existing right of way boundaries and
proposed right of way boundaries as shown or described in proposed
conveyance instruments, including final plats and dedication deeds;
d. Existing easements and recording references;
e. Type, location and size of all existing and proposed drainage and
irrigation structures and utilities within the right of way;
f. Location and type of all existing and proposed signs and barricades;
g. Vicinity map showing the complete roadway network complete with
names of roads;
h. Toe and fills and top of cuts;
i. Scale;
j. North arrow; and
k. Stamp and signature of the registered engineer.
2. A profile showing:
a. Centerline grades and vertical curves, complete with point of intersection
elevations and stations and length of vertical curves;
b. Original ground at centerline and extending 500 feet past the construction
limits and at ditch lines if a significant transverse slope exists;
c. Curb profiles, where curbs are required;
d. Superelevation transition diagrams for horizontal curves;
e. Type, location and size of all existing and proposed drainage and
irrigation structures and utilities within the right of way; and
f. Scale.
3. Typical roadway cross-section showing:
a. Width, depth and type of base;
b. Width, depth and type of paving;
c. Curbs, if required;
d. Side slopes;
e. Ditch section;
f. Crown slope; and
g. Utilities.
4. For bridge and other roadway structure improvements:
a. Plan view, elevation views, and cross section views of structure;
b. Reinforcement and other structural details;
c. Foundation design and data sheet;
d. General notes indicating design lane loading, seismic design factors, and
other applicable design criteria;
e. Containment and work area isolation plans as applicable.
5. A signature box with spaces provided for County approval and for approval by all
affected utility companies and irrigation districts.
6. Any other information required by the Road Department Director.
12.25.110 Horizontal Alignment
A. Horizontal curves and tangent distances shall meet current AASHTO minimum
standards for all streets except arterials, which shall conform to current ODOT
standards.
B. The centerline of road 1mprove rnents shall coincide with the centerline of the right of
way.
C. Superelevation shall be designed in accordance with current AASHTO specifications
with the maximum superelevation being six percent.
12.25.115 Vertical Alignment
A. Vertical curves shall be designed to be consistent with and complimentary to the
horizontal curves. Vertical curves shall be designed in accordance with current AASHTO
standards or, for arterials, to current ODOT standards.
B. Maximum percent of grade shall be as given in DCC 12.25.170 through 12.25.200 (or in
right of way specifications, if any, set forth for a particular zone in a zoning ordinance).
C. Minimum grade shall be one half percent.
D. Angle points shall not be allowed on grade breaks over one percent.
12.25.120 Intersections
A. All intersections shall be planned for through traffic on the road with the greatest
projected average daily traffic (ADT). The side road shall be at right angles to the main
road per current AASHTO standards.
B. Intersecting roads, including driveways to commercial and industrial properties, shall be
separated by at least the following distances, as measured between the intersecting
centerlines of the roads and/or driveways when the through road is:
1. Arterial, 500 feet;
2. Collector, 300 feet;
3. Local, 100 feet;
4. Industrial park, 250 feet; and
5. Primary access, 250 feet.
12.25.130 Minimum Right -Of -Way Width
The minimum public road right-of-way width is 60 feet unless specified otherwise in DCC 12.25
(or in any right of way specifications set forth for a particular zone in a zoning ordinance).
12.25.140 Turn Lanes
When a turn lane is required, it shall be a minimum of 14 feet in width, except where road
specifications in a zoning ordinance provide for travel lanes of lesser width. Additional right of
way may be required. Turn lane geometry shall be designed in accordance with current Oregon
Department of Transportation (ODOT) standards.
12.25.150 Pedestrian Ways
�. vci ici a� vco�yi i vi iLci is
1. Pedestrian ways shall be designed and constructed in accordance with the
current U.S. Access Board Public Right of Way Accessibility Guidelines
(PROWAG) and the FHWA Manual on Uniform Traffic Control Devices (MUTCD).
2. All pedestrian facilities and associated features shall be fully contained within the
public right-of-way.
B. Sidewalks
1. Sidewalks shall have a minimum width of five feet.
2. Sidewalks shall be constructed of concrete with a minimum thickness of 4 inches,
increasing to 6 inches in areas exposed to motor vehicles.
3. Sidewalks shall be property tight, unless otherwise approved by the County
Engineer.
C. Multi -Use Paths
Multi -use paths are two-way facilities separated from a roadway that carry bicycle
and pedestrian traffic and shall be used where aesthetic, recreation and safety
considerations are primary, and where a direct route with minimal intersections
can be established.
2. Multi -use paths shall be designed, constructed, and improved to the following
standards:
Total
Aggregate
Improved
Minimium
Minimium
Pavement
Pathway Base
Maximum
Shoulder
Maximum
Surface
Vertical
Horizontal
Type/Minimu
Type/Minimum
Cross
Type/
Grade (*)
Minimum
Clearance
Clearance
m Depth(*)
Depth M
dth
Slope (*J
um Width
Width (*J
Level 2, 1/2"
3/4"-0 or 1"-
3/4"-0 or 1"-0
Dense Asphalt
0 Aggregate,
Aggregate,
10ft.
10ft.
3Ft.
Concrete, 2 in.
1ft.
S%
2%
bin. Minimum
Minimum
Minimum
Depth
Depth
Width
3. When multi -use paths are utilized along arterial and collector roads where other
pedestrian ways are not provided within a public right of way, multi -use paths
shall be constructed on both sides of the road unless a design exception is
granted by the Director based on physical, environmental, or regulatory
constraints.
4. When multi -use paths are located outside of a public road right-of-way, a
separate right-of-way with a minimum width of 15 feet shall be provided.
D. Curb Ramps and Blended Transitions
1. Curb ramps or blended transitions are required where pedestrian ways interface
with the travelled way, including but not limited to intersections, mid -block
crossings, and pedestrian pathway connections.
2. Separate curb ramps or blended transitions must be provided for each direction
of pedestrian travel at intersections and positioned in front of the stop bar at
intr�rcartinnc
3. Curb ramps must align with the pedestrian crossing to provide a direct and
accessible path of travel.
4. Curb ramps shall be designed to prevent ponding of water at the base or along
the pedestrian pathway. Where positive drainage is not possible drainage
features shall be incorporated to avoid water accumulation.
5. Curb ramps shall include flared sides, except in situations where space
constraints or existing site conditions require the use of curbed sides.
6. Curb ramps shall be constructed of portland cement concrete (PCC).
12.25.155 Bikeways
A. General Design Criteria.
Bikeways shall be designed in accordance with the current standards and
guidelines of the ODOT Traffic Line Manual and the Federal Highway
Administration (FHWA) Manual for Uniform Traffic Control (MUTCD).All roadways
identified as County Bikeways or Oregon Scenic Bikeways in the current County
Transportation System Plan shall be constructed to include bikeway facilities
according to the requirements of DCC 12.25.155.
2. All arterial and collector roadways not identified as County Bikeways or Oregon
Scenic Bikeways in the current County Transportation System Plan shall be
constructed to included shoulder bikeways at a minimum.
B. Multi -use Paths.
1. Multi -use paths shall be constructed in accordance with the requirements of DCC
12.25.150 and shall connect seamlessly with existing bicycle facilities on public
roads.
2. If private roads are constructed to a width of less than 28 feet, multi -use paths
shall be provided.
C. Bike Lanes.
1. Bike lanes are bikeways that provide bicycle mobility within a delineated, paved
travel lane dedicated solely to bicycle use that is contiguous with the motor
vehicle travel lane.
2. Bike lanes shall be implemented on new construction of curbed arterials and
collectors. Curb gutter pan is not included in the bike lane width measurements.
3. Bike lanes shall be constructed to a minimum width of six feet, measured from
the center of fog line to the edge of pavement.
4. Bicycle legends shall be provided in bike lanes at intervals of forty times the
posted or statutory speed limit and after intersections.
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1. Shoulder bikeways are bikeways that provide bicycle mobility within a widened
paved shoulder outside of the motor vehicle travel lane.
2. Shoulder bikeways shall be implemented on new construction of uncurbed
arterials and collectors.
3. Shoulder bikeways shall be constructed to a minimum width of four feet,
measured from the center of fog line to the edge of pavement.
E. Shared Roadways.
1. Shared roadways are bikeways that provide bicycle mobility within the motor
vehicle travel lane.
2. Shared roadways may be implemented on:
a. New or existing local roads; or
b. Existing arterial and collector roads where the Director determines that
traffic volumes and roadway conditions are conducive to safe mixed -use
by motor vehicles and bicycles.
12.25.160 Bridges and Structures
A. Bridges shall be designed in accordance with the current edition of the AASHTO LRFD
Bridge Design Specifications.
B. At a minimum, bridges shall be designed to accommodate:
a. Live Load
i. HL-93 design truck loading
ii. Additional design truck loading as required by the Director
b. Dead Load
i. Structure dead load (including structure, utilities, bridge rail, wearing
surface, and all other appurtenant features weight)
ii. 40 pounds per square foot (psf) additional dead load for future wearing
surface and utilities.
c. Horizontal Load
i. Horizontal Peak Ground Acceleration for 1,000-year return period
ii. Wind loading (including uplift loading)
C. For bridges that cross any body of water, bridge design shall be accompanied by a
hydraulic report that includes:
a. Site hydrology
p. Hydraulic
analysis
c_anpa_.n:-iy cxi:sti-iy a_nd pr..a-Pase-u bridge-
a_i.-iu-I .w..a_tt(ddi..Wdy
conditions, and
c. Bridge scour analysis including revetment design.
Hydraulic report, including data collection and analysis, shall conform to the current
edition of the ODOT Hydraulics Manual.
D. Bridge, retaining wall, and other roadway structure designs shall be accompanied by a
geotechnical report that includes:
a. Field exploration and laboratory testing information
b. Geotechnical analysis and design
c. Foundation data sheet
Geotechnical report, including data collection and analysis, shall conform with the
current edition of the ODOT Geotechnical Design Manual.
E. Bridge designs shall be include a load rating report in conformance with the current
edition of the ODOT LRFR Manual.
F. All bridges and other road structures shall be designed with a minimum design life of 50
years.
12.25.170 Arterial Roads
Roads classified as "Arterial" in the current Deschutes County Transportation System Plan shall
be designed, constructed, and improved according to the following standards:
Minimum
Total Paved
Paved
Paved
Paved
Pavement
Roadway Base
Aggregate
Surface
Travel Lane
Shoulder
Median Lane
Shoulder
Sidewalk
Maximum
Rightof
Minimum
Minimum
Minimum
Minimum
Type/Minimum
Type/Minimum
Type/Mimimum
Width
Grade
Road Type
Way Width
Width
Width
Width
Width
Depth
Depth
Width
Bicycle Shared
Roadway or Separated
28 ft.
3 ft.
Multi -Use Paths (*)
Level 3, 1/2"
Dense Asphalt
3/4"-0 or1"-0
3/4"-0 or1"-0
With Shoulder
80ft.
30ft.
lift.
4ft.
14ft.
Concrete,
Aggregate,
Aggregate,
Not
6%
Bikeway(*)
10in.Minimum
2ft.Minimum
Required
4 in. Minimum
Depth
Depth
Width
With Bike Lane(*)
34ft.
6ft.
12.25.180 Collector Roads
Roads classified as "Collector" in the current Deschutes County Transportation System Plan
shall be designed, constructed, and improved according to the following standards:
Total Paved
Paved
Paved
Paved
Aggregate
Minimum
Surface
Travel Lane
Shoulder
Median Lane
Pavement
Roadway Base
Shoulder
Sidewalk
Maximum
Right of
Type/Minimum
Type/Minimum
Road Type
Way Width
Minimum
Width (*J
Minimum
Width
Minimum
Width
Minimum
Width (*J
Depth(*)
Depth
Type/Mimimum
Width
Width(*)
Grade(*)
Rural
Bicycle Shared Roadway or
28ft.
lift.
aft.
Level 3,1/2"
Separated Multi -Use Paths (*)
3/ or 1"-0
or 1"-0
3/egate,
60ft.
14ft.
Dense Asphalt
Concrete,
Aggregate,
10in.Minimum
Aggregate,
2ft.Minimum
Not
Required
8%
With Shoulder Bikeway(*)
30ft.
lift.
4ft.
4in.Minimum
Depth
Depth
Width
With Bike Lane(*)
34ft.
11ft.
6ft.
Tumalo Commercial
30 ft.
11 ft.
4 ft.
14 ft,
Level3,1/2"
Dense Asphalt
3/4"-0 or1"-0
Aggregate,
3/4"-0 or1"-0
Aggregate,
6 ft.
Tumalo Residential
36ft.
12 ft.
6ft.
14ft.
Not
Required
Not
Not
Terrebonne TeC Commercial
60ft.
24 ft.
12 ft.
Required
Required
Concrete,
4 in. Minimum
i0m.Minimum
Depth
2ft.Minimum
Width
Eft.
8%
Not
Not
Not
Terrebonne TeR Commercial
24 ft.
12 ft.
Required
Required
Depth
Required
Not
Not
Not
Terrebonne TeR Residential
24 ft.
12 ft.
Required
Required
Required
12.25.190 Local Roads
A. Paved roads classified as "Local' in the current Deschutes County Transportation
System Plan shall be designed, constructed, and improved according to the following
standards:
Total Paved
Paved
Paved
Aggregate
Minimum
Minimum
Minimum
Surface
Travel Lane
Shoulder
Pavement
Roadway Base
Shoulder
Sidewalk
Maximum
Cut -De -Sac
Cul-De-Sac
Road Type
Right of
Minimum
Minimum
Minimum
Type/Minimum
Type/Minimum
Type/Mimimum
Width(*)
Grade(*)
ROW
Paved
Way Width
Width (*)
Width
Width
Depth(*)
Depth(*)
Width
Radius
Radius
Subdivision Access and Circulootion Routes
Rural - Primary
24 ft.
2 ft.
Level 2, 1/2"
3/4"-0 or 1"-0
3/4"-0 or 1"-0
Dense Asphalt
60 ft.
10 ft.
Concrete,
Aggregate,
Sin. Minimum
Aggregate,
2ft. Minimum
Not
Required
10%
55 ft.
45 ft.
Rural - Secondary
20ft.
Not
3 in. Minimum
Depth
Width
and Cul-de-Sacs
Required
q
Depth
Unicorporated Communities
Tumalo
Not
Not
Commercial
20ft.
Required
Required
Tumalo
20ft.
Not
Not
Residential
60 ft.
10ft.
Required
leve l 2, phal t
Dense Asphalt
Concrete,
3/4"-0 or1"-0
Aggregate, 8 in.
3/4"-0 or1"-0
Aggregate,
Required
10%
55 ft.
45 ft.
Terrebonne TeC
24ft.
2ft,
Eft.
Commercial
3in.Minimum
Minimum
Depth
2ft. Minimum
Width
TerrebonneTeR
24ft.
2ft.
Depth
Not
Commercial
Required
Terrebonne TeR
24ft.
2ft.
Not
Residential
Required
B. Unpaved roads classified as "Local" in the current Deschutes County Transportation
System Plan shall be designed, constructed, and improved according to the following
standards:
Minimum
Minimum
Minimum
Totallmproved
Improved Su face
Sidewalk
Maximum
Cul-De-Sac
Cul-De-Sac
Rightof
Surface Minimum
Type/Minimum
Width (J
Grade ()
ROW
Paved
Way Width
Width (*)
Depth(*)
Radius
Radius
vn"-n nr1"-n
60 ft.
20 ft,
Aggregate,
Not
10%
55 ft.
45 ft.
Required
5 in. Minimum Depth
12.25.200 Private Roads
Private roads, as permitted in land development under DCC 17.48 or applicable zoning
ordinances, shall be designed, constructed, and improved to the following Standards:
Paved
Paved
Aggregate
Minimum
Tota/Paved
Travel Lane
Shoulder
Pavement
Roadway Base
Shoulder
Sidewalk
Maximum
Cul-De-Sac
Road Type
Surface Minimum
Minimum
Minimum
Type/Minimum
Type/Minimum
Type/Mimimum
Width (*)
Grade (*)
Paved
Width (*J
Depth(*)
Depth (*)
Width
Width
Width
Radius
Primary Subdivision
Access and Circulation
28ft.
10ft.
4ft.
Level2,1/2"
3/4"-0or1"-0
3/4"-0or1"-0
Routes
Dense Asphalt
Concrete,
2 in.Minimum
Aggregate,
6in.Minimum
Aggregate,
2ft.Minimum
Not
Required
12%
45 ft.
Secondary Subdivision
Access and Circulation
20ft.
10ft.
Not
Depth
Depth
Width
Routes and Cul-de Sacs
Required
12.25.210 Cull -De -Sacs
A. Cul-de-sacs shall have a length of less than 600 feet, unless a longer length is approved
by the applicable fire protection district, and more than 100 feet from the center of the
bulb to the intersection with the main road.
B. Cul-de sacs shall terminate at:
a. A cul-de-sac bulb; or
b. A turnaround facility approved by the Director and the applicable fire protection
district.
C. Cul-de-sac bulbs shall be constructed to the applicable base and surfacing section
standards given in DCC 12.25.150, 12.25.160, 12.25.170, or 12.25.180. Cul-de-sac
bulbs shall have a minimum improved surface radius of 45 feet.
D. Cul-de-sac bulbs shall have a minimum right-of-way radius of 55 feet.
12.25.220 Traffic Control Devices
All traffic control devices on public roads shall be designed, constructed, implemented, and
installed according to the requirements of the current Manual on Uniform Traffic Control Devices
(MUTCD), including the Oregon Supplement to the current edition, and the current edition of the
ODOT Sign Policy and Guidelines.
12.25.230 Drainage
A. General Requirements
1. All drainage systems for public roads shall be designed and constructed to meet
or exceed the minimum standards given in the current edition of Central Oregon
Stormwater Manual (COSM) prepared by the Central Oregon Intergovernmental
Council.
2. Runoff from public roads and associated improvements must be contained within
the public right-of-way and managed to prevent adverse impacts to adjacent
properties and downstream systems.
B. Stormwater Management
1. Any development or improvements that alter the drainage characteristics of a
public road right-of-way must submit a stormwater report meeting the
requirements of the current COSM to the County Road Department for approval
with the improvement plans. The report shall include:
a. Analysis of pre- and post -development drainage conditions.
b. Proposed stormwater management measures to mitigate impacts.
c. Documentation of compliance with COSM standards.
2. The County may require additional analysis or design modifications to address
site -specific conditions or to ensure compliance with applicable laws and
standards.
3. The use of underground injection control (UIC) systems in a public road right-of-
way is strongly discouraged and will only be considered by the Director in
exceptional circumstances where no feasible alternative exists. Any proposed
UIC system must:
a. Demonstrate compliance with applicable state and federal regulations.
b. Receive explicit approval from the Director prior to installation.
12.25.240 Surveying
A. Construction Surveying and Machine Control
1. Physical locations of roads and associated road features shall be provided in
accordance with the approved improvement plans.
2. All survey and machine control work shall be completed in conformance with the
current edition of the ODOT Construction Surveying Manual for Contractors.
B. Right -of -Way Surveying
1. Right-of-way surveying shall be performed by a professional land surveyor
licensed in the State of Oregon.
2. Right-of-way surveying and monumentation shall comply with the applicable
provisions of with ORS 92 and ORS 209.
12.25.250 Driveway Access
Permitting and construction of driveway access to public roads shall be performed in
accordance with DCC 12.28.
12.25.300 Fees
All plan review and field inspection costs shall be borne by the applicant. Fees for plan review
and inspections shall be published in the County fee schedule.
12.25.310 Right of Way Activity Permit
No person, firm, or corporation shall remove, alter or construct any improvement or perform any
activity within public road right -or -way over which the County has jurisdiction to regulate the
matters covered by DCC 12.25 without first obtaining a permit from the County Road
Department.
12.25.320 Road Improvement Agreements
A. When, in the opinion of the Director, an existing public way is significantly impacted by a
proposed right of way activity, the applicant shall be required to execute an improvement
agreement and file a security with the County. The improvement agreement shall include
the following:
1. Improvement plans meeting the requirements of DCC 12.25;
2. A list of all contractors who will construct or complete the improvements and
repairs;
3. An itemized cost estimate of the improvement and repairs;
4. Provision for the County to call upon the security for the construction or
completion of the improvements and repairs, upon failure of the applicant to
adhere to the schedule for improvements and repairs;
5. Provision that the County shall recover the full cost and expense of any work
performed by or on behalf of the County to complete construction of the
improvements and repairs, including, but not limited to, attorneys and
engineering fees;
6. Provision for a one-year warranty bond that shall be deposited with the County
following acceptance of the improvements and repairs. The bond shall be in the
amount of 10 percent of the value of the improvements.
B. The applicant shall file with the agreement a security to assure the applicant's full and
faithful performance of the improvement and repair work in the amount of 120 percent of
the cost of performing the work, including related engineering, inspection, and incidental
expenses, as determined by the Director. The security shall be in one of the following
forms:
1. A surety bond executed by a surety company authorized to transact business in
the state in a form approved by the County;
2. Cash deposit with the County; or
3. An unconditional, irrevocable standby letter of credit.
C. Default Status.
if the applicant fails to carry out provisions of the agreement and the County has
unreimbursed costs or expenses resulting from such failure, the County shall call
on the bond or cash deposit for reimbursement.
2. If the amount of the bond or cash deposit exceeds the cost and expense incurred
by the County, it shall release the remainder.
3. If the amount of the bond or cash deposit is less then the cost and expense
incurred by the County, the applicant shall be liable to the County for the
difference.
D. The security shall not be released by the County until one year from the improvement
completion date specified by the applicant.
E. The security shall not be released by the County until County inspectors have inspected
the improvements and approved them in writing.
12.25.330 Insurance
During the term of authorized work within a public right of way, the applicant or their contractor,
including all subcontractors, shall procure and continue to carry insurance coverages, including
but not limited to commercial general liability and commercial automobile liability, from a
responsible insurance provider with minimum coverage amounts as determined by the Road
Department Director.
12.25.340 Indemnification
A. The applicant0shall be responsible and liable for all injuries to other persons or property
resulting from any negligence or otherwise tortious acts or omissions of the licensee, its
servants or agents.
B. The applicant shall indemnify the County and hold it harmless against any and all claims,
demands, lawsuits, injuries, damages or costs, including litigation costs, which the
County may sustain by reason of any such acts or omissions.
12.25.350 Local, State, and Federal Permits
The applicant shall be responsible for the following:
A. Obtaining all local, state, and federal permits and licenses necessary for the
improvement work;
B. Paying all applicable charges, fees, and taxes;
C. Giving all notices required under applicable local, state, and federal laws; and
D. Complying with all orders and permits issued by a local, state, or federal government
authority.
12.25.400 Construction; General Specifications
A. Unless otherwise detailed in DCC 12.25, all roadway work, including excavation, fill
construction, subgrade preparation, aggregate base, surfacing, prime coats and paving,
will be done in accordance with the current edition of the ODOT/APWA Oregon Standard
Specifications for Construction, hereinafter referred to as the general specifications.
B. Whenever these specifications refer to the Agency, they shall be taken to mean the
County, the appropriate County address, and likewise, reference to the commission or
the engineer shall be taken to mean the Board of County Commissioners or the Road
Department Director.
12.25.410 Construction; Quality Control
A. All materials incorporated into public road improvements shall be tested according to
methods described in the current editions of the ODOT Laboratory Manual of Test
Procedure and the ODOT Manual of Field Test Procedures (MFTP).
B. All manufactured products incorporated into public road improvements shall be listed in
the current publication of the ODOT Qualified Products List (QPL).
12.25.420 Construction; Temporary Traffic Control
A. All temporary traffic control measures shall conform to the standards and guidelines
outlined in the current versions of the Oregon Temporary Traffic Control Handbook
(OTTCH) and the Manual on Uniform Traffic Control Devices (MUTCD).
B. The contractor shall perform the construction work in a continuous and efficient manner
as to minimize the extent of disruption to road users and shall provide continuous access
to emergency vehicles to greatest extent practical.
12.25.500 Road and Street Project
Design and construction standards set forth in DCC 12.25 are applicable to all road and street
projects.
CHAPTER 12.28 DRIVEWAYS AND ACCESS TO PUBLIC ROADS
12.28.010 Authority
12.28.020 Implementation Of Requirements
12.28.050 Permit; Required
12.28.060 Permit; Application and Fees
12.28.070 Permit; Approval And Issuance
12.28.080 Public Property Use Restrictions
12.28.090 Prohibited Locations
12.28.100 Property Frontage
12.28.110 Residential Driveway Approaches
12.28.120 Commercial and Industrial Driveway Approaches
12.28.130 Agricultural Driveway Approaches (Field Access)
12.28.140 Drainage
12.28.150 Construction Details
12.28.160 Variances
12.28.170 Violation; Civil Remedies
12.28.180 Violation
HISTORY
Amended by Ord. 2020-005 §1 on 11112021
12.28.010 Authority
The Board is authorized by ORS 374.305, 374.307, 374.309, 374.315, and 374.320 to adopt
reasonable rules and regulations and may issue permits for the control of access to public roads
under the County's jurisdiction.
12.28.020 Implementation of Requirements
A. It is the duty of the Road Department Director ("Director"), or the Director's authorized
representative, to implement the provisions and requirements of these standards in such
a way as to carry out their intent and purpose.
B. For purposes of this chapter, all references to "Road Department Director" shall include
the County Engineer.
12.28.050 Permit; Required
No person, firm or corporation shall remove, alter or construct any curb, sidewalk, driveway
approach, gutter, pavement or other access related improvement in any public road, street, alley
or other property owned by or dedicated to or used by the County and over which it has
jurisdiction to regulate the matters covered by DCC 12.28, without first obtaining a permit from
the County.
HISTORY
Adopted by Ord. 203-6 §2 on 10/1/1975
Amended by Ord. 95-035 §1 on 5/17/1995
Amended by Ord. 2020-005 §1 on 1/1/2021
12.28.060 Permit; Application and Fees
Application for driveway approach permits shall be made to the County Community
Development Department on forms provided for that purpose. Fees for driveway approach
permits shall be published in the County fee schedule.
HISTORY
Adopted by Ord. 203-6 §3 on 101111975
Amended by Ord. 95-035 §1 on 5/17/1995
12.28.070 Permit; Approval and Issuance
Before approving and issuing a driveway approach permit, the County Road Department and
Community Development Department shall establish that the proposed driveway approach is in
conformance with the provisions and standards hereinafter set forth.
HISTORY
Adopted by Ord. 203-6 §4 on 101111975
Amended by Ord. 95-035 §1 on 511711995
12.28.080 Public Property Use Restrictions
County road rights of way may not be used for private commercial purposes. A permit for the
construction of driveway approaches shall not be issued unless vehicles to be served or
serviced can be parked entirely within the private property lines.
HISTORY
Adopted by Ord. 203-6 §10 on 101111975
Amended by Ord. 95-035 §1 on 511711995
12.28.090 Prohibited Locations
A. The creation of driveway access onto arterial and collector roads is prohibited unless
there is no other possible means of accessing the parcel. In any event, residential
access onto arterials and collectors shall not be permitted within 100 feet of an
intersection or the maximum distance obtainable on the parcel, whichever is less.
B. When a property abuts two or more public roads with different functional classifications,
access shall be taken from the road with the lower functional classification.
C. No driveway approach shall be permitted at locations that do not meet current American
Association of State Highway and Transportation Officials (AASHTO) sight distance
standards.
D. No driveway approach shall be permitted to interfere with any public utility facilities.
Under the permit required by DCC 12.28, the applicant may be authorized to relocate
any such utility, upon application to the subject utility provider and upon making suitable
arrangements for financial reimbursement to the utility provider.
E. At road intersections, no portion of any driveway approach, including end slopes, shall
be permitted within the intersection return.
F. At road intersections in noncommercial or residential and rural areas, no portion of any
driveway approach, including end slopes, shall be permitted within 50 feet of the
intersection return.
G. No driveway approach shall be permitted within delineated wetlands and waterways.
H. Driveway access that requires vehicle backing maneuvers within a public right of way for
driveway ingress and egress is prohibited unless there is no other possible driveway
access configuration to serve a parcel with reasonable access,
HISTORY
Adopted by Ord. 203-6 §5 on 10/l/1975
Amended by Ord. 95-035 §1 on 511711995
Amended by Ord. 2011-026 §4 on 113012012
12.28.100 Property Frontage
Property frontage referred to in DCC 12.28 includes approach areas directly in front of property
owned or under the control of the applicant, and such area as may be directly in front of
adjoining property which is used for approach purposes by right of easement or agreement with
the adjoining property owner.
HISTORY
Adopted by Ord. 203-6 §6 on 101111975
Amended by Ord. 95-035 §1 on 511711995
Amended by Ord. 2011-026 §4 on 113012012
12.28.110 Residential Driveway Approaches
A. Width (measured at the right-of-way boundary)
1. Minimum Width, 12 feet;
2. Maximum Width (single-family dwelling units), 14 feet;
3. Maximum Width (multi -family dwelling units), 20 feet.
B. Spacing
1. Residential driveway approaches shall be located along a parcel's frontage in a
manner so as to maximize spacing from other driveway approaches and
intersecting roads.
C. Maximum Number of Approaches
1. No more than one residential driveway approach shall be permitted per parcel
when such parcel is 50 feet or less in width fronting on any public road.
2. When any parcel has 50 feet or more of frontage on the public road accessed by
the primary driveway approach, a secondary driveway approach may be
permitted either along the frontage to the public road accessed by the primary
driveway approach or, for corner parcels, along the frontage to a side street.
12.28.120 Commercial and Industrial Driveway Approaches
A. Width (measured at the right of way boundary)
1. Minimum Width, 20 feet;
2. Maximum Width, 35 feet.
B. Spacing
1. Commercial and industrial driveway approaches shall be separated by at least
the following distances from other driveway approaches and/or road intersections
(measured between driveway/roadway centerlines):
a. Arterial road frontage, 500 feet;
b. Collector road frontage, 300 feet;
c. Local road frontage, 100 feet.
C. Maximum Number of Approaches
1. No more than two commercial or industrial driveway approaches shall be
permitted per parcel frontage.
D. Additional Considerations
1. When deemed necessary by the Director, an applicant for a commercial driveway
access may be required to submit a Traffic Impact Analysis (TIA) pursuant to
DCC 18.116.310 and to construct mitigation measures, such as turn lanes and
traffic control devices, as recommended in an approved TIA.
12.28.130 Agricultural Driveway Approaches (Field Access)
A. Width (measured at the right-of-way boundary)
1. Minimum Width, 12 feet;
2. Maximum Width, 14 feet.
B. Maximum Number of Approaches — No more than one field access approach per 200
feet of road frontage shall be permitted per parcel.
12.28.140 Drainage
A. Driveways and driveway approaches shall be constructed in such a manner so that
surface water runoff from driveways and driveway approaches does not enter the public
right-of-way.
B. Where culverts are required for driveway approaches, the minimum pipe size shall be 12
inches in diameter.
12.28.150 Construction Details
Driveway approaches shall be constructed in accordance with standard drawings as determined
by the Director.
HISTORY
Adopted by Ord. 203-6 §7 on 101111975
Amended by Ord. 95-035 §1 on 511711995
Amended by Ord. 2020-005 §1 on 11112021
12.28.160 Variances
The County Road Department is authorized to grant, in writing, variances from the regulations
and requirements of DCC 12.28, provided it first determines that the following conditions are
present:
A. The variance requested arises from peculiar physical conditions not ordinarily existing in
similar districts in the County, or is due to the nature of the business or operation upon
the applicant's property;
B. That the variance requested is not against the public interest, particularly safety,
convenience and general welfare;
C. That the granting of the permit for the variance will not adversely affect the rights of
adjacent property owners or tenants; and
D. That the terms of DCC 12.28 will work unnecessary hardship upon the applicant,
property owner or tenant.
HISTORY
Adopted by Ord. 203-6 §11 on 101111975
Amended by Ord. 95-035 §1 on 511711995
12.28.170 Violation; Civil Remedies
In case a driveway or driveway approach is constructed or proposed to be constructed,
maintained, repaired, altered or used in violation of DCC 12.28, such violation shall constitute a
nuisance, and the County may institute legal proceedings to prevent, enjoin, temporarily or
permanently abate, remove or correct the nuisance.
HISTORY
Adopted by Ord. 203-6 §14 on 101111975
Amended by Ord. 95-035 §1 on 511711995
12.28.180 Violation
Violation of any provision of DCC 12.28 is a Class B violation.
HISTORY
Adopted by Ord. 203-6 §13 on 101111975
Amended by Ord. 83-015 §1 on 2/23/1983
Amended by Ord. 95-035 §1 on 511711995
Amended by Ord. 2003-021 §26 on 41912003
BOARD OF
COMMISSIONERS
MEETING DATE: June 4, 2025
SUBJECT: Spay & Neuter Grant Requests
RECOMMENDED MOTION:
Board determines allocations of grant funds
BACKGROUND AND POLICY IMPLICATIONS:
Historically, Deschutes County has offered a yearly Spay & Neuter Grant Program. The
grant utilizes funds from dog license contributions and has previously been included in
supplemental funding by the general fund. In 2023 the BOCC opted to change the grant
fund from a 1-year grant cycle to a 2-year grant cycle to see if the grant program could
become more sustainable from dog license contributions.
HS UI May GULJ, the -dog II[.CIIsC contribution IUfIU has d Udldfl(.e UI $4,5/2. I he IUIIU
budgeted for and anticipates having available $5,000 for grants in Fiscal Year 2025. The
following grant requests were received:
BUDGET IMPACTS:
The Spay & Neuter Grant Program has $5,000 budgeted for FY 25.
ATTENDANCE:
Jen Patterson, Strategic Initiatives Manager
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BOARD OF
COMMISSIONERS
Spay & Neuter Grant Program Summary Request - FY 25
BOARD OF
COMMISSIONERS
SPAY & NEUTER GRANT PROGRAM
Organization: Brightside Animal Center
Project:
The grant funding toward our spay and neuter program will allow us to provide more
surgeries. This will allow us to prepare more animals for adoption, prevent more litters
of dogs and cats, and place animals into loving homes.
Estimated impact/cost:
On average, including the cost of relief veterinarians, drugs, and other surgical
supplies, it costs Brightside about $7 per cat neuter, $23 per cat spay, $40 per dog
neuter, and $50 per dog spay. Any funding to help off -set the expense of these
surgeries is desperately needed. We're requesting funding in the amount of $1,500 to
put toward the direct costs of these surgeries.
Grant Requested: $1,500
S&N Grants awarded in past five years:
2020 $2,317
2021 $2,373
Before you Begin - Requirements
To ensure all the requirements are met prior to filling -out this form, please read the information provided on the
Deschutes County Grant web page here.
If you have any questions, please contact: grants@deschutes.org.
Applicant Information
Name of Applicant/Organization
BrightSide Animal Center
Street Address/PO Box*
1355 NE Hemlock Ave
Contact Name*
Paige Kidd
Telephone Number*
5412336277
Project Information
Amount Requested up to $2000.00
$1, 500.00
City*
Redmond
State Zip Code*
Oregon 97756
E-mail Address *
pkidd@brightsideanimals.org
Website
https://brightsideanimals.org/
Organization History Description *
Since 1987, BrightSide Animal Center (formerly the Humane Society of Redmond) has served part of Deschutes County and has taken over
the law enforcement part of the Jefferson County contract. BrightSide shelters, rehabilitates, and adopts cats and dogs to loving families.
Describe the history of your organization.
Organization Mission Description*
BrightSide is a high -save shelter dedicated to providing sheltering, placement and prevention services to reduce animal homelessness and
unnecessary euthanasia.
State the mission of your organization.
Organization Leadership Structure*
BrightSide has a governing board of directors made up of seven board members including the board president, vice president, secretary, and
treasurer. The board of directors meets monthly and works closely with Brighr.Side's Executive Director, Taylor Campbell. They guide the
organization and make decisions to ensure BrightSide is furthering our mission and making the biggest impact. Additionally we have our
medical manager who oversees every animal's medical care including the spay and neuter surgeries and recovery.
Organization Primary Activities*
The primary activities of BrightSide Animal Center are to rescue, rehabilitate, and adopt cats and dogs into loving homes. All of our animals
are behaviorally assessed and medically cleared before adoption. BrightSide has programs to support pet owners in the community including
our pet food pantry which provides free pet food to those who are unable to afford to purchase food for their animals due to financial
insecurity.
Describe the primary activities conducted by your organization.
Program / Project Description*
Like many animal welfare organizations, BrightSide has seen an increased demand for help with animals in the communities we serve. We
have a long history of ensuring all animals that are welcomed into our program are spayed/neutered and vaccinated before adoption.
Spaying, neutering, and vaccinating are all crucial in keeping the dog and cat population in our area safe and healthy. In 2024 BrightSide
welcomed over 1,300 animals into our program. Last year BrightSide performed 142 dog neuters, 128 dog spays, 200 cat neuters, and 224 cat
spays. This year we're anticipating to take in even more animals who will need to be spayed and neutered. On average, including the cost of
relief veterinarians, drugs, and other surgical supplies, it costs BrightSide about $7 per cat neuter, $23 per cat spay, $40 per dog neuter, and
$50 per dog spay. Any funding to help off -set the expense of these surgeries is desperately needed. We're requesting funding in the amount
of $1,500 to put toward the direct costs of these surgeries.
Describe the specific program, project, or activity that a Spay and Neuter Grant would support if awarded.
Program / Project Positive Impacts*
With the number of surgeries BrightSide performed last year, we've prevented thousands of possible unplanned litters. Spaying and
neutering is one of the most effective ways to keep population levels stable and to help ease the burden on our shelter system. At BrightSide
we believe anyone who is able to provide a safe, loving home for an animal should be able to adopt. Making sure the animal receives vetting,
and having the animals already spayed and neutered before adoption, eases the financial burden on adopters and helps remove barriers to
finding these animals homes. Even with low cost spay and neuter clinics becoming more available, these surgeries can cost pet owners
$200+. This a cost many who are experiencing financial instability can't afford and will not take their pet in to get spayed and neutered. With
BrightSide continuing to make sure every animal we adopt out is spayed and neutered, we expect to see increased adoptions, fewer barriers
to adoption, a healthier pet population, and fewer unplanned litters of cats and dogs. This will keep future animals out of the shelter system
and ensure we're doing our part to get the animal welfare crisis we're experiencing under control.
Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures.
Program / Project Outcomes*
The grant funding toward our spay and neuter program will allow us to provide more surgeries. This will allow us to prepare more animals for
adoption, prevent more litters of dogs and cats, and place animals into loving homes.
Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured.
To be considered for the grant, the following documents are required for file upload below:
• Proof of 501 (c)(3) Status
• Operating Budget Specific to Funds Requested
• Financial Statement that shows actual revenue and expenditures from Past 12-month Period
Document File Upload*
Medical Expense Operating Budget.pdf
Profit Loss 2024 (3).pdf
43.351<B
0.40 1
Please the three files required above. PDF format desired. Other file formats supported: pdf,png,jpg,jpeg,gif,bmp,rtf,doc,docx. 25mb file limit.
BOARD OF
COMMISSIONERS
SPAY & NEUTER GRANT PROGRAM
Organization: Council on Aging of Central Oregon
Project:
The Council on Aging of Central Oregon seeks funding to support a Spay & Neuter
initiative as an extension of its Pet Pals program, which provides free pet food,
supplies, and basic veterinary care to homebound older adults receiving Meals on
Wheels.
Estimated impact/cost:
The Council on Aging of Central Oregon's Pet Pals program has made significant strides
in supporting seniors and their pets across the region. Since the program's official
launch in 2022, we have expanded from providing pet food and supplies in Bend to
providing pet food, supplies, and basic veterinary care to clients across the tri-county.
Here are key statistics that highlight the reach and impact of the program: We currently
have 152 clients with 224 pets enrolled in the program. 115 of those clients and 170 of
the pets reside in Deschutes County. In the last 12 months, we distributed over
$46,000 worth of pet food and supplies to Meals on Wheels clients. In the past year,
we have provided 126 free veterinary appointments through our partnerships with
FlXbend, Wickiup Animal Hospital and the Humane Society of Central Oregon. We
covered $13,000+ in veterinary fees for wellness checks, vaccines, microchips, nail
trims, and spay/neuters
Grant Requested: $1,000
S&N Grants awarded in past five years:
2021 1 $1,735
Spay and Neuter Grant Program Application
Items with a red asterisk are required fields. Deschutes County, Oregon Applicants Only.
Before you Begin - Requirements
To ensure all the requirements are met prior to filling -out this form, please read the information provided on the
Deschutes County Grant web page here.
If you have any questions, please contact: grants@deschutes.org.
Applicant Information
Name of Applicant/Organization
Council on Aging of Central Oregon
Street Address/PO Box*
1036 NE 5th St
Contact Name*
Cynthia Jurgensen
Telephone Number*
5413230604
Project Information
Amount Requested up to $2000.00
$1,000.00
City* State
Bend Oregon
E-mail Address *
cjurgenseri@councifonaging.org
Website
Zip Code*
97701
Organization History Description*
The Council on Aging of Central Oregon has been supporting older adults since 1975, helping seniors in Deschutes, Jefferson, and Crook
counties stay healthy, independent, and connected. From the start, the Council has focused on meeting the needs of a growing senior
population with services like Meals on Wheels, caregiver support, Medicare counseling, and advocacy.
The Council on Aging began delivering pet food and supplies to homebound older adults in 2015, recognizing that pets are family, too. The
program expanded significantly in 2022 with the hiring of a dedicated program manager and the launch of a veterinary assistance
component. It quickly grew to serve older adults in La Pine and Sisters, and now reaches clients in Crook and Jefferson counties as well.
Over the decades, the Council has adapted and expanded to serve thousands of older adults, especially during the pandemic, ensuring
seniors have access to meals, resources, and a caring community.
Describe the history of your organization.
Organization Mission Description*
To support all Central Oregonians to age well wherever and however they choose. We empower, advocate for, and provide services to older
community members and their loved ones.
Organization Leadership Structure*
The Council on Aging of Central Oregon is governed by a volunteer Board of Directors representing healthcare, law, finance, nonprofit
leadership, and community advocacy. The Board provides strategic oversight, fiscal accountability, and policy guidance to advance the
agency's mission in Deschutes, Jefferson, and Crook counties. The Executive Director partners with the Board to align programs with strategic
goals and represents the organization to partners, funders, and local stakeholders.
Supporting the Executive Director is a Leadership Team made up of senior staff overseeing critical program areas such as nutrition services,
volunteer coordination, caregiver support, case management, and administrative operations including finance, development, and
communications.
Service delivery is powered by a dedicated workforce of professional staff and over 700 community volunteers, who together ensure the
provision of Meals on Wheels, congregate dining, caregiver support, Medicare counseling, Pet Pals, and other essential services to older
adults throughout Central Oregon. The Pet Pals program has a dedicated part time employee who works in tandem with the Director of
Communications and Programming and a team of 30 volunteers.
This leadership structure fosters effective governance, operational excellence, and community engagement, ensuring the organization
remains responsive to the evolving needs of the region's growing senior population.
Describe the leadership and structure of your organization.
Organization Primary Activities*
The Council on Aging of Central Oregon's primary activities include providing nutrition services through Meals on Wheels home -delivered
meals and community dining sites offering nutritious meals and social engagement. The organization offers caregiver support by providing
resources, education, and respite services to family caregivers of older adults. Through information and assistance, the Council helps seniors
and their families navigate resources such as housing, transportation, healthcare, and legal aid.
Additionally, the Council provides Medicare counseling through certified SHIBA counselors who offer personalized assistance with Medicare
enrollment, plan selection, and benefits. The Pet Pals program delivers free pet food and supplies on a monthly basis to Meals on Wheels
clients across the tri-county, helping older adults care for their companion animals. It also offers free basic veterinary care and oversees the
logistics of getting homebound clients and their animals into the clinics.. The organization also offers health and wellness programs including
evidence -based classes that promote physical health, fall prevention, and chronic disease management.
Volunteer engagement is a core activity, involving the recruitment, training, and coordination of volunteers to support meal delivery,
companionship, special events, and other services. Finally, the Council leads advocacy and community education efforts to promote
awarPna�,e and advance the rights and needs of older adults at the local and state levels.
Describe the primary activities conducted by your organization.
Program / Project Description *
The Council on Aging of Central Oregon seeks funding to support a Spay & Neuter initiative as an extension of its Pet Pals program, which
provides free pet food,supplies, and basic veterinary care to homebound older adults receiving Meals on Wheels.
Funding from the Deschutes County Discretionary Grant will provide five free spay or neuter procedures for the companion animals of
eligible Meals on Wheels clients, helping to remove financial and logistical barriers to veterinary care. In partnership with FlXbend, who offers
these services at a discounted average rate of $160 per procedure, this initiative supports pet health and longevity, prevents unwanted litters,
and reduces the emotional and financial strain on older adults.
Our commitment to a holistic approach extends beyond covering the cost of care. We coordinate transportation to appointments, maintain
up-to-date veterinary records, and follow up with pet owners to ensure a smooth recovery process.
By supporting the human -animal bond that is so vital to older adults' emotional well-being, the Council is helping both seniors and their
beloved pets thrive safely and sustainably together.
Describe the specific program, project, or activity that a Spay and Neuter Grant would support if awarded.
Program / Project Positive Impacts*
The Spay & Neuter initiative will have significant impacts on both older adults and their companion animals. By removing the cost barrier to
veterinary care, the program promotes healthier, longer lives for pets, reducing the risk of reproductive -related diseases and unwanted
litters. This reduces the emotional and financial burden on seniors who may be unable to afford unexpected veterinary costs or care for
additional animals.
For older adults, ensuring their pet's health provides peace of mind, emotional stability, and companionship, which are critical for reducing
loneliness, depression, and isolation —common challenges among homebound seniors. By helping seniors keep their pets healthy and at
home, the program supports their ability to age in place safely and with dignity.
The initiative also contributes to community -wide benefits by reducing stray animal populations and easing the strain on local shelters and
rescue organizations.
Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures.
Program / Project Outcomes*
The Council on Aging of Central Oregon's Pet Pals program has made significant strides in supporting seniors and their pets across the
region. Since the program's official launch in 2022, we have expanded from providing pet food and supplies in Bend to providing pet food,
supplies, and basic veterinary care to clients across the tri-county. Here are key statistics that highlight the reach and impact of the program:
We currently have 152 clients with 224 pets enrolled in the program. 115 of those clients and 170 of the pets reside in Deschutes County.
In the last 12 months, we distributed over $46,000 worth of pet food and supplies to Meals on Wheels clients
We average 81 orders per month. Each delivery offers a valuable opportunity to connect with the client, providing a moment of personal
interaction that helps reduce feelings of isolation.
In the past year, we have provided 126 free veterinary appointments through our partnerships with FIXbend, Wickiup Animal Hospital and
the Humane Society of Central ORegon.
We covered $13,000+ in veterinary fees for wellness checks, vaccines, microchips, nail trims, and spay/neuters
Client Testimonials
Janet S, shared that her cat, Bob, seemed revitalized after a wellness check: "I feel blessed by this program."
"I would like to express my heartfelt appreciation to Pet Pals. My Bubbles, the apple of my life is chipped so I don't have to worry about her
not coming home if she gets lost. It was absolutely free and everyone is so nice. It takes the worry you might have and shines a light on it. She
also gets her nails trimmed and keeps up with her vaccinations at the wellness clinics. They are here for me, you, and all our fur babies. I
appreciate all you have done for us. Thanks!" Rachel M.
Community Partnerships: Pet Pals collaborates with several organizations to deliver its : services:
FIXBend: A program of the Rawley Project, offering veterinary care in Bend.
Wickiup Animal Hospital: Providing discounted veterinary services in La Pine
Humane Society of Central Oregon: Providing in -home veterinary care to clients in Madras and Prineville
In summary, the Pet Pals program is vital to the well-being of older adults, providing essential emotional support and companionship through
their beloved pets. The Council on Aging of Central Oregon recognizes the powerful bond between seniors and their animals and is dedicated
to ensuring that no senior has to choose between caring for themselves and caring for their pet.
Exnlain the antirinatPrl ni itrnrnPc of thik nrnaram nrniart or ;)cri\lity and dacrriha hnni a irrPcc IniiII hp mPaa irPrl
To be considered for the grant, the following documents are required for file upload below:
• Proof of 501 (c)(3) Status
• Operating Budget Specific to Funds Requested
• Financial Statement that shows actual revenue and expenditures from Past 12-month Period
Document File Upload*
COA-IRS Determination. pdf 387.5KB
CoA Pet Pals FY26.pdf 95.2KB
CoA Rev & Exp 3.31.25.pdf 170.14KB
CoA CIR 2024 r1.pdf 4.44MB
CoA Pet Pals info.pdf 3.22MB
Please the three files required above. PDF format desired. Other file formats supported: pdf,png,jpg,jpeg,gif,bmp,rtf,doc,docx. 25mb file limit.
J
Organization: Ember's Wildflower Animal Sanctuary and Bunny Rescue
Project:
Spay & neuter funds are always needed and necessary to ensure each bunny taken in
by Ember's is altered. Bunnies need to be altered in order for them to stop procreation
and the problems can that ensue (too many unwanted bunnies), to regulate hormones
for better personalities and happier bunnies, and in females it's most important since
unaltered females have a much higher rate of cancer.
Estimated impact/cost:
As of May 5, 2025, the number of bunnies taken in total 312. We've paid for spay or
neuter of 250 bunnies, adopted out 276 bunnies and have 51 currently in our care and
available. Our donation support has increased, although there are always more vet
bills and supplies needed. Donations will be used for hay, food pellets, bedding pellets,
necessary medicine and vet bills which include spay/neuter, vaccination & microchip,
teeth trim/removal and any other ailments.
Grant Requested: $1,000
S&N Grants awarded in past five years:
2021
$1,580
2022
$2,032
2023
$2,394
Spay and Neuter Grant Program Application
Items with a red asterisk are required fields. Deschutes County, Oregon Applicants Only.
Before you Begin - Requirements
To ensure all the requirements are met prior to filling -out this form, please read the information provided on the
Deschutes County Grant web page here.
If you have any questions, please contact: grants@deschutes.org.
Applicant Information
Name of Applicant/Organization *
Ember's Wildflower Animal Sanctuary and Bunny Rescue
Street Address/PO Box* City*
2584 SW 58th Street Redmond
Contact Name*
Lindsey Provost
Telephone Number*
5414199173
State
Oregon
E-mail Address*
wildflowerbunnylove@gmail.com
Website
http://emberswildflower.org/
Zip Code*
97756
Project Information
Amount Requested up to $2000.00
$1,000.00
Organization History Description*
In April 2015, our Founder/President Lindsey was given Ember, her first bunny, as a gift the day before Easter. He showed her how special
bunnies are and inspired her to save as many as she could. She soon learned bunnies are the 3rd most abandoned pet and decided to help.
We are Ember's Wildflower Animal Sanctuary and Bunny Rescue in Redmond, OR a registered Oregon 501(c)(3) nonprofit organization and
rely solely on donations. As the only bunny rescue in Central Oregon, we've been actively rescuing since January 2019. As of May 5, 2025, the
number of bunnies taken in totals 372. We've paid for spay or neuter of 250 bunnies, adopted out 276 bunnies and have 51 currently in our
care and available. Our donation support has increased, although there are always more vet bills and supplies needed. Donations will be
used for hay, food pellets, bedding pellets, necessary medicine and vet bills which include spay/neuter, vaccination & microchip, teeth
trim/removal and any other ailments.
Describe the history of your organization.
Organization Mission Description*
Our mission is to provide rescue and sanctuary to abandoned and unwanted domestic bunnies; to spay/neuter, vaccinate, provide veterinary
care, and prepare them to be adopted into loving homes through socialization and training. To provide education and resources for current
and future bunny owners and reduce cycles of surrendering unwanted animals by carefully reviewing potential adopters and ensuring good
matches of humans and companion animals. For bunnies whose medical needs preclude them from adoption, we will provide lifelong
sanctuary.
Our vision is for all domestic bunnies to live a long, safe, and happy life, with dignity and respect, free of homelessness and neglect. Ember's
embraces compassion and kindness for all animals while cultivating awareness of the specific need for bunny rescue both locally and
throughout the region.
State the mission of your organization.
Organization Leadership Structure*
Ember's Wildflower Board is comprised of:
President/Founder - Lindsey Provost
Treasurer - Cindy Hamlin
Secretary - Lorraine Murray
Volunteer Coordinator - Taryn Reynolds
Member -at -Large - Kristy Kwan
Member -at -Large -Jenee Mohler
Describe the leadership and structure of your organization.
Organization Primary Activities*
The primary activities of Ember's Wildflower are housing and feeding of current bunnies at our rescue barn, providing spay/neuter, RHDV2
vaccination, microchipping and any necessary medical needs. Bunnies are socialized through daily Volunteer cleaners and being let out to
play in our enclosed play area. When we have room, we take in newly surrendered domestic bunnies for all different reasons (i.e., loss of
housing, allergies, dumped/found bunnies). We have Foster families that take in surrendered bunnies during the quarantine period for
RHDV2 vaccine, and we have a waitlist at all times.
Describe the primary activities conducted by your organization.
Program / Project Description*
Spay & neuter funds are always needed and necessary to ensure each bunny taken in by Ember's is altered. Bunnies need to be altered in
order for them to stop procreation and the problems can that ensue (too many unwanted bunnies), to regulate hormones for better
personalities and happier bunnies, and in females it's most important since unaltered females have a much higher rate of cancer.
Describe the specific program, project, or activity that a Spay and Neuter Grant would support if awarded.
Program / Project Positive Impacts*
Inclusive of the Program / Project Description above, receiving spay/neuter grant funds will positively impact Ember's Wildflower annual
budget which relies solely on Grant funds and donations. We work tirelessly throughout the year to fundraise for our monthly/annual needs
including hay, food pellets, litter pellets, utilities to keep bunnies warm and cool and any and all medical bills (spay/neuter, RHDV2 vaccine,
tooth trims, surgeries and medication needed).
Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures.
Program / Project Outcomes*
Happy, healthy bunnies that can live their lives free of cancer and leveling their hormones which gives them the possibility of bonding with
another bunny to become even happier, all while creating less unwanted bunnies in our community and surrounding areas.
Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured.
To be considered for the grant, the following documents are required for file upload below:
• Proof of 501 (c)(3) Status
• Operating Budget Specific to Funds Requested
• Financial Statement that shows actual revenue and expenditures from Past 12-month Period
Document File Upload*
2 5016 IRS Letter.pdf 936.72KB
2025 Ember's Spay Neuter expenses.pdf
172.7KB
Ember's 2024 Mission Budget.pdf 255.78KB
BOARD OF
COMMISSIONERS
Organization: Furry Friends Foundation
Project:
"The Fix is FREE"
We will continue our successful spay/neuter program through 2025 with the campaign
title of "The Fix is Free." The campaign will continue to be marketed through free
announcements in the local newspaper, and limited free newspaper advertising. It will
also be promoted heavily through social media. Further promotion will include flyers
attached to the pet food bags distributed at the pet food bank.
Estimated impact/cost:
Continuing this program aids us in sponsoring free spay/neuter surgeries to families
primarily in the Sisters' community. An important part of the campaign is to educate
and emphasize that an altered pet is a healthier pet. We also facilitate the trapping of
feral cats in the Sisters' area and sponsor their spay/neuter surgeries. Furry Friends is
the only pet -related nonprofit in the Sisters area offering these services. In 2024 we
sponsored 79 surgeries with a total cost of $10,519 and estimate 80 surgeries for this
year. And, most importantly this grant will help families to keep their pets healthy, in
their homes, and out of the crowded Central Oregon shelters.
Grant Requested: $1,500
S&N Grants awarded in past five years:
2020
$2,431
2021
$2,434
2022
$2,123
2023
$2,428
Spay and Neuter Grant Program Application
Items with a red asterisk are required fields. Deschutes County, Oregon Applicants Only.
Before you Begin - Requirements
To ensure all the requirements are met prior to filling -out this form, please read the information provided on the
Deschutes County Grant web page here.
if you have any questions, please contact: grants@deschutes.org.
Applicant Information
Name of Applicant/Organization
Furry Friends Foundation, Inc.
Street Address/PO Box*
City* State Zip Code*
412 E. Main Ste. 4, PO Box 1175
Sisters Oregon 97759
Contact Name*
E-mail Address*
Kiki Dolson
info@furryfriendsfoundation.org
Telephone Number*
Website
541-797-4023
https://furryfriendsfoundation.org/
Project Information
Amount Requested up to $2000.00
$1, 500.00
Organization History Description*
Furry Friends first began in 1992 as the Furry Friends Holiday Pet Food Drive. It was held in partnership with the Sisters Kiwanis Club and
Sisters -Camp Sherman Fire Department. Then, in March of 2012 Furry Friends expanded its pet food distribution and spay/neuter/vaccine
sponsorship services to a year-round program and became a 501(c)(3) organization known formally as Furry Friends Foundation, Inc.
Approximately 87% of the yearly budget for 2024 went towards the purchase of pet food, pet supplies, free spay/neuter surgeries and
vaccinations and veterinary assistance, 13% was spent on administrative expenses, including rent, phone and insurance.
Describe the history of your organization.
Organization Mission Description*
We are dedicated to improving the welfare of pets in the Sisters Oregon community. It is our mission to help pets stay healthy and remain in
their homes through sponsorship of free spay/neuter surgeries, operating a pet food bank, and by offering monetary assistance for pet
wellness and emergency veterinary needs to low-income families, seniors on fixed incomes and families experiencing financial hardship.
State the mission of your organization.
Organization Leadership Structure*
Our focus is the area encompassing a 10-mile radius within the Sisters School District; that has an estimated population of 10,000+. There is a
core group of approximately 15 volunteers. The board consists of three members, they are founder Kiki Dolson and volunteers Sandy Strader
and Jeannie Sandecki. Furry Friends Foundation is run entirely by volunteers, no individual is paid a salary for his or her time.
Furry Friends Foundation distributes pet food every Thursday. Families are eligible to pick up pet food and other pet supplies once a month.
The pet food bank is open by appointment with clients able to call for assistance 7 days a week. We offer pet food delivery services to seniors
and those who are disabled. An estimated 40% of the clients we serve are seniors living on a fixed income. Completed applications are
required to qualify for the pet food bank, free spay/neuter and vaccination sponsorships, wellness services and veterinary assistance. Though
we prioritize requests from the Sisters area, we also receive and approve requests for free spay/neuter sponsorships from Redmond and
Bend as funds allows.
Describe the leadership and structure of your organization.
Organization Primary Activities*
a. Free Spay & Neuter sponsorships. To request sponsorship, individuals fill out and sign our application form, including contact information
and pet details. We have a partnership with the Rawley Project's FlXbend program where surgeries are performed at their monthly clinics. We
register the individual's dog or cat with Fi prior to the registration becoming open to the public. In that way we are assured of appointments
for our clients as the clinics fill up quickly.
Vaccinations can also be sponsored at that time. The Rawley Project then bills Furry Friends Foundation for the surgery and services. We also
offer partial sponsorships for cats through our partnership with SnipCentral located in Redmond. We pay approximately 75% of that cost (the
same dollar amount we would pay to FlXbend) and the client pays the remaining balance. This program gives the client more scheduling
flexiblity.
b. Vaccinations: We sponsor vaccinations primarily through the FlXbend low-cost monthly vaccine clinics. Often the only thing keeping a
family from licensing their dog is the expense of the rabies vaccine. So by sponsorship, Furry Friends paves the way for them to license their
pet.
c. Furry Friends Pet Food Bank: The pet food bank distributes approximately 2.5+ tons of pet food monthly. The pet food bank also
distributes many needed pet supplies including but not limited to leashes, harnesses, collars, coats, booties, toys, grooming supplies, bowls,
litter, beds and kennels. There are kennels to borrow for transport to spay/neuter clinics along with a Have -A -Heart trap for feral cats.
d. Financial Veterinary Assistance: The family fills out an application form requesting veterinary assistance for their pet. Applications are
evaluated on a case -by -case basis as funds are limited. Based on that evaluation the level of sponsorship is determined. We begin with a $150
cap to cover the exam and any prescription medicine. After the first visit we re-evaluate the level of sponsorship based on the pet's needs
and family's ability to pay.
e. Pet euthanasia: During this difficult time Furry Friends is able to sponsor pet euthanasia for families unable to pay.
f. Misc. services: Furry friends sees many individual requests year'round for a large variety of pet supplies, prescription or allergy diet pet
food, to lost -and -found pet listings posted on our social media pages. We work with several Central Oregon pet -related nonprofit groups to
facilitate adoption and release of ownership.
Describe the primary activities conducted by your organization.
Program / Project Description
"The Fix is FREE"
We will continue our successful spay/neuter program though 2025 with the campaign title of "The Fix is Free." The campaign will continue to
be marketed through free announcements in the local newspaper, and limited free newspaper advertising. It will also be promoted heavily
through social media. Further promotion will include flyers attached to the pet food bags distributed at the pet food bank.
Describe the specific program, project, or activity that a Spay and Neuter Grant would support if awarded.
Program / Project Positive Impacts *
Continuing this program aids us in sponsoring free spay/neuter surgeries to families primarily in the Sisters' community. An important part of
the campaign is to educate and emphasize that an altered pet is a healthier pet. We also facilitate the trapping of feral cats in the Sisters' area
and sponsor their spay/neuter surgeries. Furry Friends is the only pet -related nonprofit in the Sisters area offering these services.
Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures.
Program / Project Outcomes*
We are confident we can continue to aid the Sisters' community by reducing the numbers of unwanted and unplanned cat and dog litters. In
2024 we sponsored 79 surgeries with a total cost of $10,519. and estimate SO surgeries for this year. And, most importantly this grant will
help families to keep their pets healthy, in their homes, and out of the crowded Central Oregon shelters.
Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured.
To be considered for the grant, the following documents are required for file upload below:
Proof of 501 (c)(3) Status
Operating Budget Specific to Funds Requested
Financial Statement that shows actual revenue and expenditures from Past 12-month Period
BOARD OF
COMMISSIONERS
•
Organization: Humane Society of Central Oregon
Project:
If awarded, the spay and neuter grant would support the Humane Society of Central
Oregon's Veterinary Outreach Program. The Veterinary Outreach Program provides
free and low cost veterinary care, including spay and neuter, to underserved families in
Deschutes County. By utilizing our mobile veterinary clinic and veterinarians we are
able to go straight to the communities that need us the most and provide basic
veterinary care and spay and neuter surgeries on site.
Estimated impact/cost:
The anticipated outcomes for this project will be increased access to veterinary care
for families and decreased shelter intake in targeted areas for our program. Another
significant benefit is the potential for reduced calls on Deschutes County law
enforcement and animal control officers. We will measure success by tracking the
animals served, specific locations of families seeking services, and overall shelter
intakes.
Grant Requested: $2,000
S&N Grants awarded in past five years:
2020
$2,569
2021
$2,519
2022
$2,424
Spay and Neuter Grant Program Application
Items with a red asterisk are required fields. Deschutes County, Oregon Applicants Only.
Before you Begin - Requirements
To ensure all the requirements are met prior to filling -out this form, please read the information provided on the
Deschutes County Grant web page here.
If you have any questions, please contact: grants@deschutes.org.
Applicant Information
Name of Applicant/Organization
Humane Society of Central Oregon
Street Address/PO Box* City* State Zip Code*
61170 SE 27th St Bend Oregon 97702
Contact Name* E-mail Address*
Amber Kostoff amber@hsco.org
Telephone Number* Website
541-588-4708 www.hsco.org
Project Information
Amount Requested up to $2000.00
$2,000.00
Organization History Description*
The Humane Society of Central Oregon has been serving the communities of central Oregon since 1960. Originally founded by a small group
of dedicated volunteers to provide care and adoption services for lost, abandoned, and unwanted pets, HSCO has grown into a vibrant animal
welfare organization offering a full spectrum of services. Over time, we have moved locations several times, but our work and service to
Deschutes County and beyond has remained constant.
HSCO contracts with both Deschutes County and the City of Bend to provide animal impound services and we receive lost and surrendered
animals directly from the public. Each year, we facilitate over a thousand adoptions of animals into loving families and we reunite lost animals
with their owners whenever possible.
Over time, we have grown to meet the needs of our expanding community by incorporating additional programming, beyond basic animal
shelter services. These programs focus on providing vital services to keep pets from having to enter the shelter in the first place. This
includes, free pet food, wellness and vaccination services, microchipping, and of course spay/neuter for owned pets.
Pets deeply enrich the lives of their human family members. By providing progressive, accessible, and judgement free animal services, we are
able to create a safer and more humane community for pets and people in Central Oregon.
Describe the history of your organization.
Organization Mission Description*
HSCO is on a mission to strengthen the human -animal bond by advocating and compassionately caring for animals.
State the mission of your organization.
Organization Leadership Structure*
Our organization is lead by a governing Board of Directors, made up of nine volunteers local to Central Oregon who care greatly about pets
and their people. There is a robust professional staff within HSCO, including an Executive Director with over a decade of experience in animal
welfare. The ED oversees a leadership team of paid staff members, including two veterinarians who provide direct care to shelter animals as
well as spay/neuter for owned animals.
Describe the leadership and structure of your organization.
Organization Primary Activities*
HSCO is a progressive animal welfare organization offering shelter services to Central Oregon. We employ both paid staff and volunteers to
provide excellent care (veterinary and otherwise) to all shelter animals, as well as robust care for owned animals in need of services.
Additional activities include: lost and found services for pets, community pet food bank, volunteer activities, fundraising and community
events, partnerships with other animal welfare organizations.
Describe the primary activities conducted by your organization.
Program / Project Description*
If awarded, the spay and neuter grant would support the Humane Society of Central Oregon's Veterinary Outreach Program. The Veterinary
Outreach Program provides free and low cost veterinary care, including spay and neuter, to underserved families in Deschutes County. By
utilizing our mobile veterinary clinic and veterinarians we are able to go straight to the communities that need us the most and provide basic
veterinary care and spay and neuter surgeries on site.
These efforts represent a proactive approach to addressing the issue of pet overpopulation in Deschutes County, rather than reacting to the
animals when they arrive at our shelter. Ultimately, these efforts will decrease the burden on our shelter and law enforcement officials in
responding to lost, abandoned, and surrendered animals. As part of this program, HSCO routinely offers vaccinations for animals at the time
of the spay/neuter surgery, which reduces infectious disease an illness among companion animals in the county.
HSCO is uniquely suited to provide spay/neuter services to owned animals with our own staff members, including veterinary staff, rather than
needing to work with third -party care providers or contractors.
Describe the specific program, project, or activity that a Spay and Neuter Grant would support if awarded.
Program / Project Positive Impacts*
This program strategically expands accessible veterinary care to communities and families who would not have access to these services due
to financial or transportation barriers. Using census data, we have completed an in depth community assessment to help us target the most
in need communities in the county. We also utilize our shelter facility to target at -risk animals and their people in order to break the cycle of
shelter intakes.
According to both Humane World for Animals and the ASPCA, the top two reasons families cannot access veterinary care is cost and
transportation. By utilizing our Mobile Veterinary Clinic to provide, low cost spay/neuter and basic veterinary care in areas adjacent to the
areas we are focusing on, we can eliminate both of these barriers.
Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures.
Program / Project Outcomes *
The anticipated outcomes for this project will be increased access to veterinary care for families and decreased shelter intake in targeted
areas for our program. Another significant benefit is the potential for reduced calls on Deschutes County law enforcement and animal control
officers. We will measure success by tracking the animals served, specific locations of families seeking services, and overall shelter intakes.
Ultimately, we hope to see an increase of the amount of inquiries for veterinary care, which will let us know that we are reaching our target
audience and that they know about the resources available to them. We will also continue to track overall shelter intakes and the reason for
those intakes. Ideally, we will see a decrease in the intake of animals surrenders for medical reasons and/or unintended litters of puppies and
kittens.
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To be considered for the grant, the following documents are required for file upload below:
• Proof of 501 (c)(3) Status
• Operating Budget Specific to Funds Requested
• Financial Statement that shows actual revenue and expenditures from Past 12-month Period
Document File Upload*
501 c3-Tax-Exempt-HSCO.pdf 284.49KB
2024 HSCO Financial Statements FINAL.pdf 278.14KB
Deschutes County Spay -Neuter Grant HSCO 2025.xlsx 14.18KB
Please the three files required above. PDF format desired. Other file formats supported: pdf,png,jpg,jpeg,gif,bmp,rtf,doc,docx. 25rnb file lirnit.
J
BOARD OF
COMMISSIONERS
Organization: Street Dog Hero
Project:
If awarded, this Spay and Neuter Grant would directly support Street Dog Hero's local
clinic program, an essential part of our Medical Program focused on serving
underserved communities within Deschutes County. These targeted clinics provide no -
cost or low-cost spay/neuter surgeries and basic veterinary care to pet owners who
face barriers related to cost, transportation, or access to veterinary services.
Estimated impact/cost:
The anticipated outcomes of this program include an increase in the number of spay
and neuter surgeries provided to Deschutes County pet owners, a reduction in
unplanned litters, and broader community awareness around preventive veterinary
care. By expanding access to free or low-cost procedures, we aim to reduce pet
overpopulation locally and ease the burden on municipal shelters and rescue
organizations within the county.
Grant Requested: $2,000
S&N Grants awarded in past five years:
2023 $2,643
Before you Begin - Requirements
...
To ensure all the requirements are met prior to filling -out this form, please read the information provided on the
Deschutes County Grant web page here.
If you have any questions, please contact: grants@deschutes.org.
Applicant Information
Name of Applicant/Organization
Street Dog Hero
Street Address/PO Box*
910 SE Wilson Ave, Suite A-1
Contact Name*
Pieter van den Berg
Telephone Number*
5413506007
Project Information
Amount Requested up to $2000.00
$2,000.00
City* State Zip Code*
Bend Oregon 97702
E-mail Address *
pieter@streetdoghero.org
Website
www.streetdoghero.org
Organization History Description*
Street Dog Hero was founded in 2017 in Bend, Oregon, with a mission to give street dogs around the world a second chance at life. What
began as a grassroots effort to rescue dogs from extreme conditions abroad quickly evolved into a robust foster -based rescue and adoption
program. Since then, we've saved over 3,600 dogs from neglect, abuse, and hunger, both internationally and here at home.
Recognizing that rescue alone isn't enough, we've also prioritized prevention. Our medical program has provided over 11,100 animals with
free or low-cost spay/neuter services and wellness care, helping reduce overpopulation and support underserved communities
Describe the history of your organization.
Organization Mission Description*
Serving dogs in need around the world and their communities through rescue, adoption, wellness, spay/neuter, and education.
State the mission of your organization.
Organization Leadership Structure*
Street Dog Hero is led by a dedicated, hands-on Board of Directors composed of nine members with diverse professional backgrounds. Our
Board Chair, Marianne Cox, also serves as Executive Director, ensuring strong alignment between strategic oversight and day-to-day
operations.
Marianne is supported by a core leadership team of managers overseeing Development, Medical & Foster Programs, Adoptions, Intake, and
Community Engagement. This structure allows for both specialized focus and cross -functional collaboration to deliver high -impact rescue,
wellness, and adoption services across our local and international programs.
Describe the leadership and structure of your organization.
Organization Primary Activities*
Street Dog Hero's primary activities include the rescue, rehabilitation, and adoption of dogs in need, whether they're coming from the streets
of Mexico, overcrowded shelters in Texas, or right here in Central Oregon. Through domestic and international intake partnerships, we bring
dogs into our care and place them in foster homes until they are adopted.
Our work extends beyond rescue. We operate a medical program that provides free or low-cost spay/neuter surgeries, vaccines, and basic
wellness care to underserved pet owners who face barriers to veterinary access. We also host adoption events, deliver humane education,
and engage in community outreach to promote responsible pet ownership and reduce overpopulation at its root.
Describe the primary activities conducted by your organization.
Program / Project Description*
If awarded, this Spay and Neuter Grant would directly support Street Dog Hero's local clinic program, an essential part of, our Medical
Program focused on serving underserved communities within Deschutes County. These targeted clinics provide no -cost or low-cost
spay/neuter surgeries and basic veterinary care to pet owners who face barriers related to cost, transportation, or access to veterinary
services.
While our broader Medical Program includes international initiatives and medical care for dogs in foster, these local clinics are designed to
address the root causes of shelter overcrowding and animal surrender right here at home.
With Deschutes County's support, we can increase the frequency and reach of our clinics, expand the number of free surgery slots available,
and serve more local pets in need, ultimately preventing unplanned litters, improving community animal welfare, and reducing the number of
animals entering the county shelter system.
Describe the specific program, project, or activity that a Spay and Neuter Grant would support if awarded.
Program / Project Positive Impacts *
This program directly supports the expansion of spay and neuter access within Deschutes County by eliminating key barriers such as cost,
geographic isolation, and limited veterinary availability, particularly in rural and underserved areas. Street Dog Hero's local clinics offer no -
cost or low-cost procedures to residents who might otherwise be unable to access or afford veterinary care.
With grant funding from Deschutes County, we would increase the number of free spay/neuter slots available at each clinic. With the average
low-cost procedure typically being around $120, these services remain out of reach for many pet owners.
By preventing unplanned litters, reducing the number of animals entering local shelters, and promoting proactive pet care, this program
offers a sustainable, community -level solution to pet overpopulation in Deschutes County.
Describe how this program, project, or activity would positively impact the goal of promoting or expanding spay and neuter procedures.
Program / Project Outcomes *
The anticipated outcomes of this program include an increase in the number of spay and neuter surgeries provided to Deschutes County pet
owners, a reduction in unplanned litters, and broader community awareness around preventive veterinary care. By expanding access to free
or low-cost procedures, we aim to reduce pet overpopulation locally and ease the burden on municipal shelters and rescue organizations
within the county.
Success will be measured by tracking the number of surgeries performed and the number of Deschutes County residents served. We also
monitor trends in local shelter intake and adoption data as long-term indicators of program impact.
With support from Deschutes County, Street Dog Hero can increase the number of clinic days offered, open up more no -cost slots for
qualifying residents, and deepen our outreach in high -need rural and unincorporated areas of the county.
Explain the anticipated outcomes of this program, project, or activity and describe how success will be measured.
To be considered for the grant, the following documents are required for file upload below:
• Proof of 501 (c)(3) Status
• Operating Budget Specific to Funds Requested
• Financial Statement that shows actual revenue and expenditures from Past 12-month Period
Document File Upload*
2025 Local Clinic Budget.xlsx
2024 SDH Budget - Shareable.pdf
SDH 501 c3 determination letter.pdf
49.24KB
30.76KB
58.26KB
Please the three files required above. PDF format desired. Other file formats supported: pdf,png,jpg,jpeg,gif,bmp,rtf,doc,docx. 25mb file limit.
I ES (,0
2� BOARD OF
COMMISSIONERS
BOARD OF COUNTY COMMISSIONERS MEETING
9:00 AM, WEDNESDAY, JUNE 04, 2025
Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend
(541) 388-6570 1 www.deschutes.org
MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and
can be accessed and attended in person or remotely, with the exception of any executive session.
Members of the public may view the meeting in real time via YouTube using this link:
htt //bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below.
Citizen Input: The public may comment on any topic that is not on the current agenda.
Alternatively, comments may be submitted on any topic at any time by emailing
citizeninput@deschutes.org or leaving a voice message at 541-385-1734.
When in -person comment from the public is allowed at the meeting, public comment will also be
allowed via computer, phone or other virtual means.
Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer.
• To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD.
® To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the
passcode 013510.
• If joining by a browser, use the raise hand icon to indicate you would like to provide public
comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and
*6 to unmute yourself when you are called on.
• When it is your turn to provide testimony, you will be promoted from an attendee to a pane►ist.
You may experience a brief pause as your meeting status changes. Once you have joined as a
panelist, you will be able to turn on your camera, if you would like to.
Deschutes County encourages persons with disabilities to participate in all
programs and activities. This event/location is accessible to people with disabilities.
If you need accommodations to make participation possible, call (541) 388-6572 or
email brenda.fritsvold@deschutes.org.
Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in
sequential order and items, including public hearings, may be heard before or after their listed times.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
CITIZEN INPUT
The Board of Commissioners provides time during its public meetings for citizen input. This is an
opportunity for citizens to communicate to the Commissioners on matters that are not otherwise
on the agenda. Time is limited to 3 minutes.
The Citizen Input platform is not available for and may not be utilized to communicate obscene or
defamatory material.
Note: In addition to the option of providing in -person comments at the meeting, citizen input comments
may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734.
CONSENT AGENDA
1. Approval of Resolution No. 2025-019 extending a limited duration 1.0 FTE Peer Support
Specialist position through June 30, 2026
2. Approval of an Intergovernmental Cooperative Purchasing Agreement with Stevens
County (WA)
3. Approval of Order No. 2025-013 vacating a portion of NW Helmholtz Way
4. Approval of Document No. 2025-556, a Second Amendment to the IGA with Oregon
Judicial Department regarding courthouse improvements
5. Approval of Audit Committee Appointments
6. Consideration of Board Signature on letter appointing Julie LaFrance for service on the
Newbery Estates Special Road District
7. Consideration of Board signature of letter reappointing Johnny Leason to the Wolf
Depredation Compensation and Financial Assistance Committee
8. Approval of the minutes of the May 5, 2025 BOCC meeting
9. Approval of the minutes of the May 23, 2025 BOCC Legislative Update
ACTION ITEMS
10. 9:10A M National Medal of Honor Highway Act Briefing
June 04, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3
11. 9:25 AM Work Session - Preparation for Public Hearing - Deschutes County Code Title
12 Text Amendments
12. 9:55 AM Spay & Neuter Grant Requests
OTHER ITEMS
These can be any items not included on the agenda that the Commissioners wish to discuss as part of
the meeting, pursuant to ORS 192.640.
EXECUTIVE SESSION
At any time during the meeting, an executive session could be called to address issues relating to ORS
192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor
negotiations, ORS 192.660(2)(b), personnel issues; or other executive session categories.
Executive sessions are closed to the public, however, with few exceptions and under specific guidelines,
are open to the media.
13. Executive Session under ORS 192.660 (2) (e) Real Property Negotiations
June 04, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3