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2025-348-Minutes for Meeting September 17,2025 Recorded 10/20/2025�X\\3tES COG BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County C,J2025-348 Steve Dennison; County Clerk Commissioners' Journal 10/20/2025 4:28:24 PM ^�� Il�����llllllgllllill{IIIII I! 00 2025 348 FOR RECORDING STAMP ONLY BOCC MEETING MINUTES 9:00 AM WEDNESDAY September 17, 2025 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang. Also present were County Administrator Nick Lelack; Senior Assistant Legal Counsel Kim Riley; and BOCC Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meetings. CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 am. PLEDGE OF ALLEGIANCE CITIZEN INPUT: Ron Boozell said in a democracy, if the government does not abide by the will of its people, rebellion foments and the government falls. Shawn Snyder referred to his appearance before the Board on August 6t" when he relayed significant problems with how Cleveland Commons is being operated, and said he subsequently experienced retaliation and was evicted. Commissioner Chang responded to Snyder's allegation that he had tried to have Snyder committed, explaining that following Snyder's report to the Board, he had advised of the possible resource for civil commitment as an option to support Snyder and provide him with housing, but did not in fact attempt to have Snyder committed. BOCC MEETING SEPTEMBER 17, 2025 PAGE 1 OF 7 COMMISSIONER ANNOUNCEMENTS: Commissioner Adair reported that following the assassination of Turning Point USA leader Charlie Kirk last week, ministers and pastors led a community gathering in Redmond on Monday. Adding that a separate memorial gathering took place in Sisters, she was proud of those who came together in prayer in response to this tragedy. CONSENT AGENDA: Before the Board was consideration of the Consent Agenda. Approval of an intergovernmental agreement with the Oregon Department of Transportation for weed spraying services 2. Approval of Resolution No. 2025-040, extending 2.00 Limited Duration FTEs in the District Attorneys Office for one year upon receipt of a VOCA grant 3. Authorize the sale of real property known as Map and Tax Lot 141316DD00406 to Lee Lazzara 4. Approval of Order 2025-045 appointing County residents to two pools from which the County Clerk will select members of the Property Value Appeals Board Approval of IT Policy No. IT-4 regarding employee profile photos for Microsoft applications 6. Consideration of Board Signature on letters thanking Rikki Goede and Lee Ferguson, reappointing Phillip 2erzan, and appointing Craig Miller, for service on the Black Butte Ranch Service District Managing Board 7. Approval of the BOCC minutes of August 20, 2025 ADAIR: Move Board approval of the Consent Agenda as presented CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 3 - 0 Commissioner DeBone acknowledged the efficiency gained by partnering with the State to utilize equipment owned by the County for the application of weed spray on stockpiles and highway rights -of -way where needed. Commissioner Chang expressed concern about the decision by the federal Department of Justice to withhold funds allocated to Oregon and other states, saying that a portion of the funds withheld from Oregon would be used to support BOCC MEETING SEPTEMBER 17, 2025 PAGE 2 OF 7 the Victim Assistance program. He referenced a letter from Deschutes County District Attorney Stephen Gunnels on this subject and suggested that the Board send a letter to the Department of Justice urging release of the allocated funding. Commissioner DeBone noted current federal budget discussions and the possibility of a shutdown if an agreement cannot be reached. Commissioner Adair said in view of certain financial deadlines at the end of this month, she preferred to wait 30 days before considering sending such a letter, ACTION ITEMS: 8. Public Hearing and consideration of Order 2025-041 approving the Harper Road annexation to Rural Fire Protection District #2 Kim Riley, Senior Assistant Legal Counsel, said staff recommends approval of a petition submitted by Scott Lipsky to annex property on Harper Road into Rural Fire Protection District #2 as the petition meets all statutory requirements. The public hearing was opened at 9:15 am. There being no one who wished to speak, the public hearing was closed at 9:15 am. CHANG: Move approval of Order No. 2025-041 approving the Harper Road annexation into Rural Fire Protection District #2 ADAIR: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 3 - 0 Consideration of a services agreement with Axon Enterprise, Inc. for digital evidence collection software and cloud storage Jeff Price, DCSO Business Manager, explained that because the digital evidence management application currently used by the Sheriffs Office will sunset by the vendor on December 31, 2025, DCSO issued a Request for Proposals for a different system. After evaluating the responses, the department proposes to contract with Axon Enterprise for a different digital evidence system and cloud storage. Saying that Axon's system offers greater security than the one currently being used by DCSO, Captain Bryan Husband listed other benefits which would be realized by transitioning to Axon's software. BOCC MEETING SEPTEMBER 17, 2025 PAGE 3 OF 7 In response to Commissioner Adair, Captain Husband said the Bend Police Department has used Axon's system for years. ADAIR: Move approval of Document No. 2025-587, a services agreement with Axon Enterprise, Inc. for digital evidence collection software and cloud storage CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 3 - 0 County Administrator Nick Lelack congratulated Captain Husband on his recent promotion in rank. 10. Continued deliberations and possible Board decision on the proposed McKenzie Meadow Village rezone involving 58 acres adjacent to the City of Sisters Haleigh King, Senior Planner, reviewed the request for a Comprehensive Plan Amendment to redesignate 58 acres adjacent to the City of Sisters from Forest to Rural Residential Exception Area and an associated rezone from Forest Use to MUA-10. Reminding that the Board held a public hearing on August 61", after which it approved the application subject to review of Board decision documents which consider the imposition of specific conditions of approval related to a wildlife buffer and the riparian and scenic corridor, King presented two draft decision documents for the Board's review. Version Two of the draft Board decision includes specific conditions of approval related to a wildlife corridor and enhanced riparian protections. Version One does not include conditions of approval. King described the possible conditions of approval as contained in Version Two of the draft Board decision and referred to a conceptual diagram which illustrated how the corridors would be established if the Board directs. Discussion ensued of standard riparian setbacks and how these would apply to Trout Creek which bisects the property. King explained that the total width would be 200 feet-100 feet on either side of the high water mark of the creek The standard riparian setback required in the MUA10 zone is 100 feet from a creek's ordinary high water mark. Stressing that the applicant is seeking an exception to Goal 4, which provides for the protection of wildlife and water resources, Commissioner Chang said because the two additional conditions would address exactly those concerns, he would support a BOCC MEETING SEPTEMBER 17, 2025 PAGE 4 OF 7 Goal 4 exception if those conditions are imposed. The two conditions as proposed by the applicant are: 1. That for any future development under the MUA-10 zone that is reviewed under the jurisdiction of Deschutes County an applicant shall create a conservation tract that extends 100 feet on either side of the ordinary high-water mark of Trout Creek and that no structures or fences shall be constructed within that tract. Recreational paths and other passive recreational uses may be allowed; and 2. That for any future development under the MUA-10 zone that is reviewed under the jurisdiction of Deschutes County an applicant shall create a 100-foot-wide wildlife corridor within a tract extending from the Trout Creek Conservation Tract along the northern boundary of the subject property, and that no permanent structures or fences shall be allowed within that corridor. Responding to Commissioner DeBone, Commissioner Chang said wildlife corridors are affected by residential developments, with some established corridors relocating as a result of new structures in the environment. He further explained the benefit of establishing a wildlife corridor on the McKenzie Meadow Villages property to preserve access between open areas to the east and north. Commissioner Adair noted that the Sisters area serves as a sanctuary for many deer and elk. Commissioner DeBone questioned if the need for a wildlife corridor on this property outweighs the need for housing. Saying that 80% of the land in Deschutes County is publicly -owned, Commissioner Adair agreed that Sisters, which is surrounded by publicly -owned land, needs these 58 acres for housing. Discussion ensued regarding the purpose and intended effect of Goal 4; the fact that the property is adjacent to Sisters and also to a highway; whether it is appropriate to negotiate special conditions in association with approving a rezone beyond what is already required in order to address unique circumstances; the consideration that the proposed wildlife corridor would fulfill certain requirements of the Landscape Management Combining Zone; the need for wildlife to have access to a naturally -occurring, fresh water source; the work currently being done by Sisters to expand its UGB; and the fact that if this property is included in Sisters' UGB and/or eventually annexed into Sisters, development would proceed according to the City's regulations rather than the County's. Commissioner Chang added that if the Board unanimously approves this application, it could proceed with adopting the necessary legislation by emergency BOCC MEETING SEPTEMBER 17, 2025 PAGE 5 OF 7 and direct that the County's approval action take effect immediately, thereby shaving 100 or more days off of the final effective date of the rezone. CHANG: Move approval of the second alternate Board decision for the McKenzie Meadow Village rezone application with the two additional conditions as stated to require a conservation tract on either side of Trout Creek and a wildlife corridor on the northern section of the property DEBONE: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 3 - 0 King said she will return with a draft ordinance for the Board's consideration. • Commissioner DeBone wished his wife a happy birthday this Friday. • Commissioner DeBone said the State Interoperability Executive Council will meet on Tuesday, November 18' in Eugene during the week of AOC's annual conference. • Commissioner Chang reported on Monday's meeting of the Wolf Depradation and Financial Compensation Committee where new members were welcomed. He said the committee is preparing for this year's cycle of State grant funding which will include compensation payouts for documented depredations that occurred earlier this year. • Commissioner Adair attended the Pendleton Round -Up last week. • Commissioner DeBone reported on last week's meeting of the EDCO Board, which is working to develop a three-year strategic plan. • Commissioner DeBone will attend the REDI Board meeting today. • Commissioner DeBone announced that today's meeting of the District Map Advisory Committee will be in Sisters. • Commissioner DeBone reported on a community -based clean-up in La Pine last Saturday during which 115 people worked to remove 220 yards of waste from three camps south of the transfer station. • Commissioner Adair said the Lower Bridge rangeland fire protection group is in desperate need of a bulldozer and suggested reaching out to Jefferson County Commissioners to make progress on meeting that need. • Commissioner Chang referred to the status of the Highway 26 interchange project and said most beneficiaries of that work will be residents of Jefferson County who live in Crooked River Ranch. EXECUTIVE SESSION: None BOCC MEETING SEPTEMBER 17, 2025 PAGE 6 OF 7 ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 10:08 am. DATED this � Day of ® d 2025 for the Deschutes County Board of Commissioners. ATTEST: RECORDING SECRETARY PHIL CHANG, COMInISSIONER BOCC MEETING SEPTEMBER 17, 2025 PAGE 7 OF 7 �J--es cO �v BOARD OF COMMISSIONERS' MEETING p < REQUEST TO SPEAK Citizen Input or Testimony Sub'J ect: Date: Name Address Phone #s E-mail amalkcon�) . In Favor Neutral/Undecided Opposed Submittingwritten documents as part of testimony? Yes No _ If so, please give a copy to the Recording Secretary for the record. -C� <_)o r r0�'4� �en_ .0L iielsl_ )v)A iun 06 kxx-no SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS J�Es C BOARD OF COMMISSIONERS' MEETING p { REQUEST TO SPEAK Citizen Input or Testimony Subject: )n 0 W 91 e�S S Date: I -7-- ' Name, �p Address Phone #s 6/ % _ 1 �"-; — _ 3 E-mail address 4 �o,4- In Favor Neutral/Undecided Opposed Submittingwritten documents as part of testimony? Yes El No _ If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS �vS E S CO61� BOARD OF -�„ COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, SEPTEMBER 17, 2025 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizen in put@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD. ® To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. Deschutes County encourages persons with disabilities to participate in all programs and activities. This event/location is accessible to people with disabilities. If you need accommodations to make participation possible, call (541) 388-6572 or email brenda.fritsvold@deschutes.org. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT The Board of Commissioners provides time during its public meetings for citizen input. This is an opportunity for citizens to communicate to the Commissioners on matters that are not otherwise on the agenda. Time is limited to 3 minutes. The Citizen Input platform is not available for and may not be utilized to communicate obscene or defamatory material. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. COMMISSIONER ANNOUNCEMENTS CONSENT AGENDA Approval of an intergovernmental agreement with the Oregon Department of Transportation for weed spraying services 2. Approval of Resolution No. 2025-040, extending 2.00 Limited Duration FTEs in the District Attorney's Office for one year upon receipt of a VOCA grant 3. Authorize the sale of real property known as Map and Tax Lot 141316DD00406 to Lee Lazzara 4. Approval of Order 2025-045 appointing County residents to two pools from which the County Clerk will select members of the Property Value Appeals Board 5. Approval of IT Policy No. IT-4 regarding employee profile photos for Microsoft applications 6. Consideration of Board Signature on letters thanking Rikki Goede and Lee Ferguson, reappointing Phillip Zerzan, and appointing Craig Miller, for service on the Black Butte Ranch Service District Managing Board 7. Approval of the BOCC minutes of August 20, 2025 ACTION ITEMS September 17, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 8. 9:10 AMPublic Hearing and consideration of Order 2025-041 approving the Harper Road annexation to Rural Fire Protection District #2 9. 9:15 AMConsideration of a services agreement with Axon Enterprise, Inc. for digital evidence collection software and cloud storage 10. 9:25 AMContinued deliberations and possible Board decision on the proposed McKenzie Meadow Village rezone involving 58 acres adjacent to the City of Sisters OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. September 17, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3