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2025-409-Minutes Recorded 12/2/2025a 'TES COG2� BOARD OF COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County OJ2025-409 Steve Dennison, County Clerk Commissioners' Journal 12/02/2025 11:59:01 AM 2025-409 BOCC MEETING MINUTES 9:00 AM WEDNESDAY November 12, 2025 Barnes Sawyer Rooms Live Streamed Video Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang. Also present were County Administrator Nick Lelack; Senior Assistant Legal Counsel Kim Riley; and BOCC Executive Assistant Brenda Fritsvold. This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal website www.deschutes.org/meeting_s. CALL TO ORDER: Chair DeBone called the meeting to order at 9:00 am. PLEDGE OF ALLEGIANCE CITIZEN INPUT: Ron Boozell reported that at yesterday's parade to honor veterans, one participant displayed an upside-down American flag, which signals distress. Adding that today is day 43 of the federal government shutdown, he referred to the negative ramifications of personal debt and the shared national debt, said inflation is a direct result of usury, and spoke to the harmful economic impacts of funding war programs using limited credit. COMMISSIONER ANNOUNCEMENTS: Commissioner Adair reported that the Rascal Rodeo, which has received grant funding from the County in the past and is always a very positive experience for participants, BOCC MEETING NOVEMBER 12, 2025 PAGE 1 OF 7 unexpectedly placed the County's logo on the T-shirt which commemorates this year's event. Commissioner Chang relayed discussions with Vic Russell regarding a possible conveyance of land from the federal government to the County in the La Pine area, saying that Russell has suggested trading County -owned property for this resource. Commissioner Chang explained the potential benefits of this proposal and said he would be willing to lobby members of Oregon's Congressional delegation to advance such a trade. Commissioners Adair and DeBone supported directing staff to further explore this proposal. Commissioner DeBone commented on various community parades held yesterday to celebrate and honor veterans. Commissioner Adair added that approximately 13,000 veterans live in Deschutes County. CONSENT AGENDA: Before the Board was consideration of the Consent Agenda. 1. Approval of an intergovernmental agreement with the Oregon Department of Corrections accepting Measure 57 Funding for the 2025-2027 Biennium 2. Approval of the Adult Parole and Probation 25-28 Community Corrections Plan and an intergovernmental agreement with the Department of Corrections for Grant in Aid funding for the 25-27 Biennium 3. Approval of an amendment to the interlocal agreement with the Oregon Health Authority for additional funding of Public Health services 4. Approval of Resolution No. 2025-051 adding a 0.50 FTE Limited Duration Deputy District Attorney I 5. Approval of the BOCC meeting minutes of October 15, 27 and 29, 2025 ADAIR: Move Board approval of the Consent Agenda as presented after correcting the minutes of October 29, 2025 to reflect that her proposal to grant funds to address food insecurity had, when first introduced, referenced both the Giving Plate and Neighborlmpact CHANG: Second VOTE: ADAI R: CHANG: DEBONE Yes Yes Chair votes yes. Motion Carried 3 - 0 BOCC MEETING NOVEMBER 12, 2025 PAGE 2 OF 7 Referring to the Community Corrections Plan put forth by Community justice, Commissioner Chang cited problematic reductions in State funding of parole and probation programs and spoke to how those reductions could affect staffing levels and possibly even lower prosecutions in view of resource constraints. He differentiated between allocating resources to incarcerate people or towards attempts to rehabilitate them, noting that both options have concomitant costs. He advised that the County advocate in the upcoming legislative session for increased funding from the State for community corrections programs. Commissioner DeBone agreed that legislative advocacy in the upcoming short session will be important. ACTION ITEMS: 6. Approval of a Notice of Intent to Award a contract for on -call biohazard decontamination and debris clean-up services Heather Herauf, Procurement Manager, explained the initiative by the County's Procurement Unit in association with Property Management, Community Development and Facilities to realize an on -call contract for biohazard decontamination and debris clean-up services. Herauf said the purpose of securing one contract for these services is to consolidate the County's purchasing power and eliminate redundant service agreements across departments. Herauf listed the various services to be provided under the contract, including services necessary to clean up trauma scenes, encampments, and sites used for illegal dumping. Responding to Commissioner DeBone, Herauf said the contract would be for one year, with the option to renew for two additional years. Five proposals were submitted in response to the Request for Proposals. In response to Commissioner Adair, Management Analyst Ryan Dunning relayed how much Property Management has expended to clean up unsanctioned encampments in FY 2025 and to date in FY 2026. Commissioner Adair noted that the managed camp in East Redmond is now not projected to open until the second half of March. Commissioner DeBone acknowledged the cost to taxpayers which results from cleaning up unsanctioned camping sites. BOCC MEETING NOVEMBER 12, 2025 PAGE 3 OF 7 Commissioner Adair advised that the Board's approval to award this contract include a stipulation that the cost of services will not exceed $700,000 per year. CHANG: Move approval of Document No. 2025-1041, a Notice of Intent to Award a contract for on -call biohazard decontamination and debris clean-up services to JECS, Inc. dba Central Oregon Bio Solutions, such contract not to exceed $700,000 per year ADAIR: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 3 - 0 7. Eastern Oregon Solar Siting Rules Tanya Saltzman, Senior Planner, provided an overview of new administrative rules adopted by the Land Conservation and Development Commission which guide the development of renewable solar energy facilities on lands zoned Forest or Exclusive Farm Use (EFU). She said options before the Board are to: opt out of the new Eastern Oregon solar siting rules and retain existing County rules; take no action and thereby opt in to the new solar siting rules; or initiate a customized local program while temporarily opting out as that is developed. In response to Commissioner Chang, Saltzman said four properties in Deschutes County are above the 600-acre threshold and may or may not be irrigated. Responding to Commissioner Adair, Community Development Director Peter Gutowsky said the solar farm to the east of Highway 97 going towards Redmond is 95 acres in size. Commissioner Chang noted that multiple entities have expressed interest in putting solar facilities on County -owned property near Fort Thompson Lane. The Board discussed the EFU options, with Commissioners Adair and DeBone supporting opting out at this time and Commissioner Chang preferring that the County opt in. Commissioner Adair noted that Morrow County has 20,000 acres of solar facilities. Commissioner Chang said interest in large-scale power - generating projects will continue to grow as energy demand increases. Commissioner DeBone said single-family homes can meet most of their own power needs through on -site solar -generated energy. BOCC MEETING NOVEMBER 12, 2025 PAGE 4 OF 7 The Board then discussed solar facilities on Forest lands and the options to either maintain the existing 10-acre maximum under current rules or to allow solar facilities on properties sized up to 240 acres as a conditional use. Commissioner Chang stated his comfort with continuing to allow solar farms on 10-acre parcels in the Forest zone. In response to Commissioner DeBone, Saltzman said if the County decides to opt out of the new siting rules at this time, it could in the future decide to opt in —or vice versa. ADAIR: Move approval of Board Order 2025-042 opting out of Eastern Oregon Solar Siting Rules pursuant to House Bill 3409 and retaining the County's existing provisions for solar siting facilities DEBONE: Second VOTE: ADAIR: Yes CHANG: No DEBONE: Chair votes yes. Motion Carried 2 - 1 8. Fall 2025 Discretionary Grant Allocations jen Patterson, Strategic Initiatives Manager, reminded that the Board annually awards grants of video lottery funds through the County's Discretionary Grant Program. 40 eligible applications were received for this year's round of funding and $12,000 is available to allocate between the three Commissioners. The Commissioners were in agreement to shift the requests from the Latino Community Association and Sunriver Women's Club to the fundraising category and authorize allocations of $1,000 each from that category. Commissioner Chang said requests for funding of arts and culture programs and activities should be directed to the Deschutes Cultural Coalition, which was appropriated $15,000 in FY 2026 for such allocations. The Commissioners reviewed the applications and each individually determined awards totaling $4,000. 9. Public hearing and consideration of Resolution 2025-045 adopting a supplemental budget and increasing appropriations and FTE within the Justice Court Fund Cam Sparks, Budget & Financial Planning Manager, said the City of Redmond Police Department has proposed contracting with a third -party vendor to install BOCC MEETING NOVEMBER 12, 2025 PAGE 5 OF 7 and operate seven red light cameras in three locations. This proposal will go before the Redmond City Council on November 181n justice Court Judge Charles Fadeley said if Redmond proceeds with installing red light cameras, he expected that the Court would receive more than sufficient revenue from ticket collections to cover the added costs of processing these citations. The public hearing was opened at 10:41 am. There being no one who wished to speak, the public hearing was closed at 10:42 am. Commissioner Adair noted that many people are struggling to afford groceries and other essentials. Discussion ensued of the reasons why police departments enter into such contracts and their effects on public safety. Commissioner DeBOne said whether Redmond installs red light cameras will be a policy decision of the Redmond City Council. CHANG: Move approval of Resolution No. 2025-045, adopting a supplemental budget and increasing appropriations and FTE within the justice Court Fund DEBONE: Second VOTE: ADAI R: CHANG: DEBONE: OTHER ITEMS: No Yes Chair votes yes. Motion Carried 2 - 1 Commissioner Chang shared that due to a modification of the agenda for tomorrow's meeting of the Oregon Transportation Commission, which he will attend in Salem, he expected to be able to be back in Deschutes County in time for the beginning of the Board's joint meeting with the City of Sisters at 6:00. EXECUTIVE SESSION: None ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 10:50 pm. BOCC MEETING NOVEMBER 12, 2025 PAGE 6 OF 7 DATED this d y of 2025 for the Deschutes County Board of Commissioners. ATTEST: RECORDING ANTHONY DEBONE, CHAIR PATTI ADAIR, VICE CHAIR PHIL CHANG, COMMISSIONER BOCC MEETING NOVEMBER 12, 2025 PAGE 7 OF 7 O` BOARD OF COMMISSIONERS' MEETING o { REQUEST TO SPEAK Citizen Input or Testimony Subject: Date: Name Address Phone #s qX L ---�- I i A E-mail address nboo-z-&I C� e', , co 1-1 In Favor Neutral/Undecided Opposed Submitting written documents as part of testimony? Yes No If so, please give a'copy ;to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS BOARD OF COMMISSIONERS MEETING DATE: November 12, 2025 SUBJECT: Fall 2025 Discretionary Grant Application Review and Allocation RECOMMENDED MOTION: Determine allocations of Discretionary Grant funds according to established parameters. BACKGROUND AND POLICY IMPLICATIONS: Once a year, the Board of Commissioners reviews applications submitted to the Deschutes County Discretionary Grant Program and determines awards accordingly. The application deadline for the Fall 2025 grants was October 15`". As the Board made $12,000 available for the Discretionary Grant program in FY 2026, each Commissioner can allocate $4,000 in grant funding. 40 organizations requested a total of $110,561. BUDGET IMPACTS: Discretionary Grants are made available through the Video Lottery Fund, which is supported by state lottery proceeds. Discretionary Grant funds available were budgeted for FY 2026. 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N O m O LPL " O O U 41 `i Ul Q L C _ v— v Q O C V) 0( v 4- 4— 0 p a N C — i � L 4O �, ? °� O E Z) Q H u a, N u O( GJ � t/1 Cl)c u c C O Q U C b.0 -0 N L Z > _ .� E am O C 0 LA N Q Cl C � 0 0 C r- o u Ln V) 0 _0 u V) 0 o u V) Q v v v C � U QJ O O C = ro (n L it Q O a)�- C C 'a a V) j _l 0 > E 0 C v U u N v C L Iw LA 4- L V lJ iC v N C ~ V1 0 O O C V1 4� — C •E V) N � O C v°i o ou c �a t u � O =00 O h E E O V L c o O o 0 V c O m a, 0 C O tA � E 0 u C 0 v 0 Q N L ru v v Ln Lj �(�'01 Es C,0 BOARD OF COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 9:00 AM, WEDNESDAY, NOVEMBER 12, 2025 Barnes Sawyer Rooms - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org REVISED AGENDA MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http://bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting via Zoom from a computer, use this link: http://bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. • When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER PLEDGE OF ALLEGIANCE CITIZEN INPUT The Board of Commissioners provides time during its public meetings for citizen input. This is an opportunity for citizens to communicate to the Commissioners on matters that are not otherwise on the agenda. Time is limited to 3 minutes. The Citizen Input platform is not available for and may not be utilized to communicate obscene or defamatory material. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. COMMISSIONER ANNOUNCEMENTS CONSENT AGENDA 1. Approval of an intergovernmental agreement with the Oregon Department of Corrections accepting Measure 57 Funding for the 2025-2027 Biennium 2. Approval of the Adult Parole and Probation 25-28 Community Corrections Plan and an intergovernmental agreement with the Department of corrections for Grant in Aid funding for the 25-27 Biennium 3. Approval of an amendment to the interlocal agreement with the Oregon Health Authority for additional funding of Public Health services 4. Approval of Resolution No. 2025-051 adding a 0.50 FTE Limited Duration Deputy District Attorney I 5. Approval of the BOCC meeting minutes of October 15, 27 and 29, 2025 ACTION ITEMS 6. 9:10 AM Approval of a Notice of Intent to Award a contract for on -call biohazard decontamination and debris clean-up services 7. 9:25 AM Eastern Oregon Solar Siting Rules / Options for Consideration 8. 9:55 AM Fall 2025 Discretionary Grant Application Review and Allocation 9. 10:30 AM Public hearing and consideration of Resolution 2025-045 adopting a supplemental budget and increasing appropriations and FTE within the Justice Court Fund November 12, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations; ORS 192.660(2)(h), litigation, ORS 192.660(2)(d), labor negotiations; ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public, however, with few exceptions and under specific guidelines, are open to the media. ADJOURN Deschutes County encourages persons with disabilities to participate in all programs and activities. This meeting/event is accessible. Accommodations including sign and other language interpreter services, assistive listening devices, materials in alternate formats such as Braille, large print, electronic formats, or language translations are available upon advance request at no cost. Please make a request at least 24 hours in advance of the meeting/event by calling Brenda Fritsvold at (541) 383-6572 or send an email to brenda.fritsvold@deschutes.org. El condado de Deschutes anima a las personas con discapacidad a participar en todos los programas y actividades. Esta reuni6n/evento es accesible. Hay disponibles servicios de int6rprete de lengua de senas y de otros idiomas, dispositivos de escucha asistida, materiales en formatos alternativos como braille, letra grande, formatos electr6nicos, traducciones o cualquier otra adaptaci6n, con solicitud previa y sin ningun costo. Haga su solicitud al menos 24 horas antes de la reunion/el evento Ilamando a Brenda Fritsvold al (541) 388-6572 o envie un correo electr6nico a brenda.fritsvold@deschutes.org. November 12, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3