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2025-421-Minutes for Meeting November 17,2025 Recorded 12/10/2025ES C'o �{ BOARD OF -., COMMISSIONERS 1300 NW Wall Street, Bend, Oregon (541) 388-6570 Recorded in Deschutes County Steve Dennison: County Clerk Commissioners' Journal 2025-421 BOCC MEETING MINUTES OJ2025-421 12/10/2025 11:12:10 AM 1:00 PM MONDAY November 17, 2025 Allen Room Live Streamed Video Present were Commissioners Anthony DeBone, Patti Adair and Phil Chang. Also present were County Administrator Nick Lelack; Senior Assistant Legal Counsel Kim Riley; and BOCC Executive Assistant Brenda Fritsvold (via Zoom). This meeting was audio and video recorded and can be accessed at the Deschutes County Meeting Portal: www.deschutes.org/mee!ing_s. CALL TO ORDER: Chair DeBone called the meeting to order at 1:00 pm. CITIZEN INPUT: Michelle Martin said the work of the District Map Advisory Committee (DMAC) was improperly hurried. Reminding that gerrymandering is corrupt, she said although the instructions given to the DMAC stated that the developed map was not to favor any political party, data shows that this was not the result. Adding that all five Commissioners should be elected at -large so that each is accountable to and serves all residents, she trusted that voters will reject the draft district map if it advances to a ballot. Lynne Connelley reminded of the significant community support to expand the Board to five Commissioners, objected to the decision to split the county into districts, and said appointments to the DMAC favored partisanship. She further objected to the use of outdated data to draw a draft map and said districts should not be formed until all five Board seats are filled and updated data is available. She concluded that it is undemocratic to disenfranchise 80% of the voters for any one position. BOCC MEETING NOVEMBER 17, 2025 PAGE 1 OF 5 Mark Kelley submitted a letter and back-up analysis regarding the draft district map as recommended by the DMAC, saying the proposed map bears the hallmarks of gerrymandering and reminding that County residents did not vote to create districts —rather, that decision was made by two Commissioners. He stressed that any map dividing an area into districts must be based on population, not on the number of registered voters. Pete Shepherd said the way in which the final scheduled meeting of the DMAC was cancelled was contrary to open government and may have violated Oregon's public meetings law. Adding that the creation of districts is inherently divisive, he said continuing to elect Commissioners at -large would mean that every citizen would be equally advantaged and disadvantaged with regard to representation. Noting his agreement that that this matter has become highly partisan, Commissioner DeBone said he is honored to serve everyone. Saying he appreciated the comments of those who came to share their thoughts today, Commissioner Chang agreed that, counter to the instructions given it, the DMAC has proposed a gerrymandered map which would provide disproportionate partisan advantage in future elections. Commissioner Adair said the information provided by Mark Kelley does not accurately reflect the County's total number of registered voters. She emphasized it is important that precincts not be split. Commissioner Chang said it would be possible to keep precincts contiguous without favoring one political party as the proposed map does. Al Shirk spoke to the potential acquisition of 40 acres of federal land in South Deschutes County for the purpose of expanding the business operations of Findley Butte Aggregate (FBA), saying that even though that company has exhausted its resources of mineable rock, his company —Spring Butte Rock —has over 1,000 acres of mineable land and is wholly capable of supplying needed materials to third parties. Shirk said the proposed acquisition and subsequent sale would not possibly benefit any company other than FBA because FBA's property abuts the federal land and no other company could get an easement to access that area for mining. Saying he wished to ensure an open and competitive sale process, Commissioner Chang asked if this property was acquired by the County and subsequently placed on the open market for sale, such sale could be conditioned on the provision of access across the adjacent private property with an appropriate weight restriction. BOCC MEETING NOVEMBER 17, 2025 PAGE 2 OF 5 Senior Assistant Legal Counsel Kirn Riley said there is nothing to preclude the County from trying to acquire an easement from the adjacent property owner prior to placing the property for sale on the open market. COMMISSIONER ANNOUNCEMENTS: None CONSENT AGENDA: Before the Board was consideration of the Consent Agenda. Approval of Order No. 2025-055 correcting the legal description for the Tumalo Basin Sewer District 2. Acceptance of grant funds for Victims Assistance Programs 3. Approval of the minutes of the BOCC joint meeting with the Circuit Court on October 15, 2025 4. Approval of the minutes of the November 3, 2025 BOCC meeting ADAIR: Move Board approval of the Consent Agenda as presented with an edit to the November 3rd minutes regarding the discussion on the difficulty of monitoring water usage on exempt wells CHANG: Second VOTE: ADAIR: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 3 - 0 Commissioner Chang requested an update from District Attorney's Office regarding the status of federal funding for victim's assistance programs. AGENDA ITEMS: 1. Appointment of director to fill vacancy on the Swalley Irrigation District Board Dave Doyle, County Counsel, explained that two of the three Board members of the Swalley Irrigation District have died, leaving the District without a quorum. In such cases, the Board of County Commissioners can appoint someone to the District Board to immediately restore a quorum. Steve Shropshire, representing the District, described the urgent need to continue operations during budget and maintenance seasons. BOCC MEETING NOVEMBER 17, 2025 PAGE 3 OF 5 The Board discussed maintaining staggered terms. It was explained that because the proposed appointment would fill the #2 position through December 31, 2026, the district's regular election cycle would be preserved. CHANG: Move Approval of Board Order 2025-056 appointing Thomas Andrade to position #2 of the Swalley Irrigation District Board for a term due to expire on December 31, 2026 ADAIR: Second VOTE: ADAI R: Yes CHANG: Yes DEBONE: Chair votes yes. Motion Carried 3 - 0 2. Terrebonne Community Plan Update: Scope and Draft Schedule Tanya Saltzman, Senior Planner, provided information on the upcoming update of Terrebonne's Community Plan, saying the process will include the solicitation of input from the community on potential land use policies, particularly those involving work being done to develop a sanitary sewer system. Public hearings will be held before the Planning Commission and the Board. It's expected that work will start in January. Saltzman shared that although the County has applied to the Oregon Department of Land Conservation and Development (DLCD) for grant funding to undertake this update, this work will be done regardless of whether a grant is received. Discussion ensued regarding the need to address failing septic systems in the area and fears that a sewer system would generate growth. Continuing, Saltzman said the update will function as a chapter of the County's Comprehensive Plan. Initial tasks will include updating demographics and housing baseline data. Community engagement efforts will allow for receiving information and providing comments both in -person and virtually, and may involve the distribution of surveys. In response to Commissioner Chang, Saltzman confirmed that people in the greater Terrebonne area will be able to weigh in on the update of the plan. OTHER ITEMS: Commissioner DeBone announced the annual Association of Oregon Counties conference this week in Eugene. BOCC MEETING NOVEMBER 17, 2025 PAGE 4 OF 5 EXECUTIVE SESSION: At 2:07 pm, the Board entered Executive Session under ORS 192.660 (2) (e) Real Property Negotiations and under ORS 192.660 (2) (h) Litigation. The Board exited Executive Session at 2:44 pm and directed staff to proceed as discussed. ADJOURN: Being no further items to come before the Board, the meeting was adjourned at 2:45 pm. DATED this 3 day of 02025 for the Deschutes County Board of Commissioners. ATTEST: RECORDING PHIL CHANG, COMMISSIONER BOCC MEETING NOVEMBER 17, 2025 PAGE 5 OF 5 U,rJ, t=-s c�L /n ✓J BOARD OF C®MlVIISSI01®1ERS' 1VIEETING REQUEST TO SPEAK Citizen Input or Testimony SubjJ ect: t.tn C� Yvt �� S`1Qv1�@�c's — Date: Name Address: Phone #s 1 _'n r. 1 �A t .a' e, T s AA Submitting written documents as part ot'testimony-% u Y es lvo If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGIN Jces c, w �a BOARD OF COMMISSIONERS' MEETING a, { REQUEST TO SPEAK Citizen Input or Testimony Subject: � t ' � Date:. � Name Ll c <1 ej [e�_, LL c' Address -� c Phone #s E-mail address In Favor Neutral/Undecided �pposed Submittingwritten documents as part of testimony? Yes , If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS �J rEs c� BOARD OF COMMISSIONERS' MEETING o { REQUEST TO SPEAK Citizen Input or Testimony %,�- t Subject: Date: m Name Address" °� ✓ L� �� %' t Phone #s E-mail address ./ %' � 6 % El In Favor Neutral/Undecided Opposed ? u Yes No Submitting written documents as part of testimony? If so, please give a copy to the Recording Secretary for the record. SUBMITCOMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS MEMORANDUM Date: November 17, 2025 To: Board of County Commissioners From: Mark Kelley Re: Defects in Commissioner District Map Proposed By District Mapping Advisory Committee The DMAC has voted on a 4-3 split to recommend Map C for approval by the Board of County Commissioners to be placed on the May 2026 ballot. There are serious defects in the approach taken by the DMAC, and Map C would result in a Republican -voting minority taking control of the upcoming 5- member Board from the 2028 election forward. Whether by design or by coincidence, the map bears the hallmarks of gerrymandering, and the Board should not adopt it. There is no requirement that the new 5-member Board be divided into districts. Nor was districting part of the ballot measure that expanded the Board from 3 to 5 members. Instead, the two -person majority on the current Board determined that there should be 5 districts, and created the DMAC to put that plan into place. Aside from limited discussion at Board meetings, no consideration appears to have been given to other districting models, nor was any substantive public outreach established to get input on whether or not to establish districts, and, if so, in what model, before establishing the DMAC. The law requires that the Commission districts be based on population. DMAC was not given the time or resources to develop actual population numbers that would update the 2020 census, although such information could have been generated. Instead, with the Board's approval, the DMAC ended up using voter registration numbers to approximate population, and developed maps based on numbers of registered voters in each of the County's 50 precincts. No other county in Oregon has ever used voter registration data to establish commission districts, nor is any Congressional district drawn that way. As the Board's direction to the DMAC states: "No district shall be drawn for the purpose of favoring any political party, incumbent elected official or other person." Yet that is exactly what Map C does. In Deschutes County, the most recent General Election — which had 79% voter turnout — saw the Democratic candidate win 53.47% of the vote versus 43.06% for the Republican. Those are the facts. Yet, Map C would have the Republican -voting precincts end up with 3 of 5 Board seats starting in 2028. Map C shows which precincts get grouped into each proposed district. The chart attached, which is based on the County election report (also attached), shows the voting breakdown in each precinct and the totals for each district. By putting almost all of Bend (with approximately half of the County's population) into Districts B and D, wildly over -balancing Democrat votes by nearly 2 to 1 and by 3 to 1, respectively, it leaves Districts A, C, and E favoring Republican votes. In other words, the party that lost the most recent general election by more than 10% stands to retake control of the Board of County Commissioners starting in 2028. This is an inappropriate result, and whether innocently or not, the DMAC has engineered a result that is not in keeping with where Deschutes County is now. This information was provided to DMAC before they took the 4-3 vote to approve Map C, and now it is in the record for this Board to consider as well. MAP C, P.1 PRECINCT TOTAL VOTES REPUBLICAN DEMOCRAT DISTRICT A 12 743 393 329 13 3035 1543 1388 14 1562 804 716 15 2352 1079 1190 18 3249 2224 947 20 4715 1891 2643 21 2919 1653 1155 22 314 110 192 30 2623 1014 1502 31 2997 1574 1347 37 1160 516 600 41 660 322 316 45 912 361 523 49 517 189 313 Subtotal: 27,758 13,673 13,161 DISTRICT B 6 2754 848 1802 9 1923 665 1180 25 4207 1426 2597 26 2533 970 1478 32 2397 726 1587 34 3188 1255 1813 44 3121 1184 1818 46 3616 1116 2352 Subtotal: 23,739 8,190 14,627 DISTRICT C 2 3176 1234 1824 10 36 31 5 16 1339 472 836 23 1422 903 468 24 925 649 253 33 3548 1439 2003 38 1441 623 760 39 5363 3042 2155 40 1174 772 377 42 3364 1771 1480 43 2709 1531 1093 50 1441 992 410 Subtotal: 25,938 13,459 11,664 MAP C, P.2 DISTRICT D 1 2427 429 1910 3 4013 675 3191 4 3180 770 2303 5 4391 1483 2731 7 1461 287 1139 8 819 256 534 11 1439 395 988 27 2369 408 1872 35 4401 1103 3178 47 2790 732 1981 Subtotal: 27,290 6,538 19,827 DISTRICT E 17 5942 3187 2507 19 1097 705 362 28 3056 1690 1253 29 4717 2754 1806 36 5442 2982 2243 48 2396 1672 658 Subtotal: 22,650 12,990 8,829 Total: 127,375 54,850 68,108 Official Final Results Page: 2 of 60 Statement of Ballots Cast 12/02/2024 Deschutes County, November 5, 2024 General Election All Precincts, All Districts, All Counter Groups, All ScanStations, All Contests, All Boxes Total Ballots Cast: 128586, Registered Voters: 162718, Overall Turnout: 79.02% 50 precincts reported out of 50 total United States President and Vice President (Vote for 1) 50 precincts reported out of 50 total Precinct Ballots Reg. Total Donald J Trump / Jill Stein / Kamala D Harris / Write-in Cast Voters Votes JD Vance Rudolph Ware Tim_Walz _ Precinct 01 2453 2890 2427 429 17.68% 17 0.70% 1910 78.70% 16 0.66% Precinct 02 3212 3952 3176 1234 38.85% 12 0.38% 1824 57.43% 23 0.72% Precinct 03 4041 4658 4013 675 16.82% 37 0.92% 3191 79.52% 31 0.77% Precinct 04 3198 3959 3180 770 24.21% 22 0.69% 2303 72.42% 13 0.41% Precinct 05 4434 5466 4391 1483 33.77% 27 0.61% 2731 62.20% 34 0.77% Precinct 06 2782 3846 2754 848 30.79% 29 1.05% 1802 65.43% 10 0.36% Precinct 07 1477 1677 1461 287 19.64% 6 0.41 % 1139 77.96% 6 0.41 % Precinct 08 835 954 819 256 31.26% 3 0.37% 534 65.20% 12 1.47% Precinct 09 1941 2780 1923 665 34.58% 20 1.04% 1180 61.36% 13 0.68% Precinct 10 36 61 36 31 86.11% 0 0.00% 5 13.89% 0 0.00% Precinct 11 1456 1762 1439 395 27.45% 12 0.83% 988 68.66% 9 0.63% Precinct 12 750 884 743 393 52.89% 3 0.40% 329 44.28% 4 0.54% Precinct 13 3060 3748 3035 1543 50.84% 23 0.76% 1388 45.73% 14 0.46% Precinct 14 1585 1911 1562 804 51.47% 2 0.13% 716 45.84% 14 0.90% Precinct 15 2368 2697 2352 1079 45.88% 9 0.38% 1190 50.60% 29 1.23% Precinct 16 1354 1555 1339 472 35.25% 3 0.22% 836 62.43% 12 0.90% Precinct 17 5991 8479 5942 3187 53.64% 17 0.29% 2507 42.19% 51 0.86% Precinct 18 3282 4075 3249 2224 68.45% 9 0.28% 947 29.15% 10 0.31 % Precinct 19 1104 1487 1097 705 64.27% 6 0.55% 362 33.00% 2 0.18% Precinct 20 4759 5906 4715 1891 40.11% 26 0.55% 2643 56.06% 37 0.78% Precinct 21 2954 3582 2919 1653 56.63% 20 0.69% 1155 39.57% 31 1.06% Precinct 22 318 367 314 110 35.03% 0 0.00% 192 61.15% 2 0.64% Precinct 23 1428 2215 1422 903 63.50% 6 0.42% 468 32.91% 9 0.63% Precinct 24 931 1318 925 649 70.16% 4 0.43% 253 27.35% 4 0.43% Precinct 25 4238 5593 4207 1426 33.90% 41 0.97% 2597 61.73% 26 0.62% Precinct 26 2560 3114 2533 970 38.29% 7 0.28% 1478 58.35% 16 0.63% Precinct 27 2385 2860 2369 408 17.22% 23 0.97% 1872 79.02% 10 0.42% Precinct 28 3098 4182 3056 1690 55.30% 23 0.75% 1253 41.00% 24 0.79% Precinct 29 4770 6422 4717 2754 58.38% 14 0.30% 1806 38.29% 30 0.64% Precinct 30 2652 3174 2623 1014 38.66% 17 0.65% 1502 57.26% 27 1.03% Precinct 31 3029 3373 2997 1574 52.52% 4 0.13% 1347 44.94% 31 1.03% Precinct 32 2406 3352 2397 726 30.29% 24 1.00% 1587 66.21 % 5 0.21 % Precinct 33 3581 4228 3548 1439 40.56% 13 0.37% 2003 56.45% 14 0.39% Precinct 34 3221 4520 3188 1255 39.37% 23 0.72% 1813 56.87% 16 0.50% Precinct 35 4461 4982 4401 1103 25.06% 8 0.18% 3178 72.21 % 46 1.05% Precinct 36 5488 7490 5442 2982 54.80% 31 0.57% 2243 41.22% 37 0.68% Precinct 37 1164 1384 1160 516 44.48% 2 0.17% 600 51.72% 10 0.86% Precinct 38 1454 1808 1441 623 43.23% 7 0.49% 760 52.74% 13 0.90% Precinct 39 5415 7172 5363 3042 56.72% 18 0.34% 2155 40.18% 21 0.39% Precinct40 1179 1639 1174 772 65.76% 2 0.17% 377 32.11% 3 0.26% Precinct41 666 772 660 322 48.79% 3 0.45% 316 47.88% 4 0.61% Precinct 42 3396 4512 3364 1771 52.65% 21 0.62% 1480 44.00% 10 0.30% Precinct 43 2732 3311 2709 1531 56.52% 12 0.44% 1093 40.35% 17 0.63% Precinct 44 3148 3971 3121 1184 37.94% 12 0.38% 1818 58.25% 25 0.80% Precinct45 925 1085 912 361 39.58% 1 0.11% 523 57.35% 7 0.77% Precinct 46 3646 4604 3616 1116 30.86% 38 1.05% 2352 65.04% 24 0.66% Precinct 47 2829 3218 2790 732 26.24% 9 0.32% 1981 71.00% 21 0.75% Precinct 48 2419 3083 2396 1672 69.78% 6 0.25% 658 27.46% 14 0.58% Precinct 49 522 594 517 189 36.56% 1 0.19% 313 60.54% 3 0.58% Precinct 50 1453 2046 1441 992 68.84% 5 0.35% 410 28.45% 4 0.28% Total 128586 162718 127375 54850 43.06% 678 0.53% 68108 53.47% 844 0.66% Official Final Results w ?a BOARD OF COMMISSIONERS' MEETING 0 � REQUEST TO SPEAK Citizen Input or Testimony Fig Subject: J Date: �✓ ®� Name Address ` a Phone #s E-mail address peAa, ci ®+ In Favor Neutral/Undecided 5 Opposed Submittingwritten documents as part of testimony?, �' Yes � No If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS J CF_s c� BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Citizen Input or Testimony Sub'ect: 140 z�. Date: ,J Name ! In ,',' Address S 2 7. P;, ro z;�t- Pr Phone #s f �" ' � � -3 E-mail address In Favor Neutral/Undecided Opposed written documents as art of testimony? es No Submitting w p If so, please give a copy to the Recording Secretary for the record. SUBMIT COMPLETED REQUEST TO RECORDING SECRETARY BEFORE MEETING BEGINS November 17, 2025 To Whom It May Concern, My name is Al Shirk, I am the owner of Spring Butte Rock, Inc., located in La Pine, Oregon, just 2 miles south of the Findley Butte Aggregate pit. I am writing this letter regarding the request by Deschutes County to acquire 40 acres of federal land East of La Pine for the purpose of expanding Finley Butte Aggregate. I have discussed this issue with you several times before, the last being in early June of this year. I have also attached that letter to the back of this one for reference. Today I want to reiterate that although Findley Butte Aggregate is out of minable rock, the community of La Pine is not without rock material. Spring Butte Rock, Inc is located on 1,200 acres of mineable land and we have been providing such material to the community since 2020. It has come to my attention that the owners of Findley Butte Aggregate have claimed that we do not provide the needed material. First, I would like to point out that we have on record that they have been to our pit several times this year to purchase such material. Second, I would like to clarify the difference between our two pits in the current moment. Findley Butte Aggregate is out of minable land, meaning they do not have the land capacity to blast or expand in order to produce any type of aggregate material. Whereas our quarry, as stated before, lays on over 1000 acres of mineable land. We have the land and ability to continue to produce the aggregate materials needed for this community. We currently have over 10,000 tons of aggregate products on the ground and are in the process of drilling and will be blasting to produce more material. Our new crushing team will be moving in permanently in a few short weeks to start producing more aggregate products, such as 3/- State -Spec, which will be available throughout the rest of this season as weather permits and will be well stocked through future seasons. Crushing more rock can take time, there are a lot of steps that have to be aligned and sometimes issues, such as a powder shortage for blasting, can slow down the process. There is a clear difference between the current conditions of both pits. The reason I am clarifying this is because Findley Butte Aggregate is providing false claims about my pit in order to acquire federal land for their own expansion. From my understanding the plan was for a public sale of the property, but what happens if someone other than Findley Butte Aggregate owners purchases the land? Hypothetically, what if I decided to bid on this land and won, now in order for me to mine that land and be able to move material I would have to obtain an easement to go through Findley Butte Aggrates current mine. There are many ways they can limit what can pass through their land, such as a weight restriction. How can you ensure to anyone else who bids on this land and wins, that they will be able to use the land in the same way intended by Findley Butte Aggregate? The county would have to guarantee a deeded easement for anyone who purchased the land to go through Findley Butte Aggregate with no limits, which from my understanding you can not legally do. So truly putting this land up for public sale only benefits one person and company whether they actually obtain the land or not. This plan is not set up to benefit the community or Deschutes County. This plan is set up to benefit one person by expanding his company in order for it to be more profitable when he sells it. I don't think it will come as a shock to any of us when he sells to a larger company within the next year. I would hope if you have any other questions regarding the claims made about my pit or anything else I have brought up today, that you would call and talk to me about it. Thank you for your time. Al Shirk Owner Spring Butte Rock, Inc. 541-815-3515 ulu -Fam )Ufoc UZJ To All That It May Concern, My name is Al Shirk, I am the owner of Spring Butte Rock, Inc., located in La Pine, Oregon. I am writing this letter regarding the request by Deschutes County to acquire 40 acres of federal land East of La Pine for the purpose of expanding Finley Butte Aggregate. I have already discussed this issue with the Deschutes County Commissioners and after notifying them about the false claims in Vic Russell's original request, such as there not being another local mine to provide the materials needed, they all voted against his request for land. They also stated they were going to write a letter to the congressman Cliff Bentz notifying him of their decision. This discussion can be seen on the recording for the meeting on January 29th of this year at the Deschutes County website. Unfortunately, since then they have not written said letter or followed through on their vote against land acquisition. I am curious as to why the vote against land acquisition was changed. I am writing today to bring clarity on why granting Deschutes County this land for Finley Butte Aggregate would be an unfortunate waste of time and federal land. Spring Butte Rock, Inc is a rock quarry two miles South of Finley Butte Aggregate. My wife, Kelli, and I started this company 5 years ago when Finley Butte Aggregate was running out of rock. Before, I spent 25 years hauling rock, a lot of those years out of the Finley Butte Aggregate pit. So, I knew the loss of local aggregate materials would be detrimental to the community of La Pine and surrounding areas. Five years ago, I started this company to combat the anticipated loss of materials, and now 5 years later Finley Butte Aggregate is out of materials, but the community is still moving forward with the same materials being provided by Spring Butte Rock, Inc. In Vic Russell's original request to Deschutes County to help him acquire land, he claimed his request came from a need for the community that was not being met. However, that claim was false. The needs of the community are being well met and will be even without Finley Butte Aggregate operating. That is being proved today, because while Vic Russell's pit is currently no longer carrying or producing the necessary aggregate materials for local projects, Spring Butte Rock, Inc is. Our quarry resides on 1,200 acre mine, meaning the potential for growth is high and linear to that of our communities. We have the ability to adapt to the communities' needs and growth for many years to come. Whether this includes adding an asphalt plant or other needed materials to our pit, the potential is limitless. It is unfortunate that someone local to the city of La Pine would make decisions solely for the benefit of themselves and not the community. Vic Russell had the opportunity to expand his business and land years ago, in fact he had the opportunity to acquire the land I currently lease for Spring Butte Rock, but he decided not to. However, now when his company is no longer worth the value he had hoped for, due to the lack of minable aggregate on his land, he is petitioning to acquire more land to sell his business off immediately and gain a higher profit for himself. As a businessman I can understand his strategy, but as a local to the town for 30 plus years, I am very disappointed, because this business opportunity may benefit him, but it does not benefit the community in any way. I started Spring Butte Rock, Inc to ensure the city of La Pine would not run out of the materials needed to keep our communities and those around us operating and I succeeded. There is no need to grant federal land to expand Finley Butte Aggregate, when the need for aggregate materials is being provided by Spring Butte Rock, Inc. I would be happy to answer any other questions regarding this issue or my letter. Sincerely, Al Shirk Spring Butte Rock, Inc. 541-815-3515 Spring.butte.rock@outlook.com MEETING DATE: November 17, 2025 SUBJECT: Terrebonne Community Plan Update: Scope and Draft Schedule RECOMMENDED MOTION: N/A BACKGROUND AND POLICY IMPLICATIONS: Staff will update the Board on the Terrebonne Community Plan project, which is anticipated to begin in January 2026. BUDGET IMPACTS: None ATTENDANCE: Tanya Saltzman, Senior Planner Will Groves, Planning Manager MEMORANDUM TO: Deschutes County Board of Commissioners FROM: Tanya Saltzman, Senior Planner DATE: November 12, 2025 SUBJECT: Terrebonne Community Plan Update: Scope and Schedule Staff is providing an update to the Board of County Commissioners (Board) on the Terrebonne Community Plan project, which is anticipated to begin in January 2026. 1. Background On July 23, 2025 CDD staff presented a Planning Division Work Plan Update to the Board.' Among other items, the Board expressed interest in proceeding with an update to the Terrebonne Community Plan. Over the last several months, the division has been allocating capacity to initiate the Terrebonne Community Plan as directed. The Terrebonne Community Plan is a component of the Deschutes County Comprehensive Plan. The Comprehensive Plan was updated in 2025, but the associated community plans, including the Tumalo Community Plan and the Newberry Country Plan, have historically been updated independently. Updating Terrebonne's plan is timely following the recent sewer feasibility study completion and the Terrebonne Sanitary District's formation. The eventual construction of sewer in Terrebonne has the potential to affect future growth and development patterns, including commercial opportunities and economic development. The 2010 Plan is predicated on septic infrastructure and policies supporting modest growth. The Terrebonne Sanitary District (TSD), formed in 2023, has advanced significantly. Sewer mains are being installed along Highway 97, 11th Street, and Smith Rock Way, and lateral connections are scheduled for laterthis year. More than 100 properties have been annexed into the sanitary district. The sanitary district has an intergovernmental agreement with the City of Redmond for treatment of effluent and has secured capacity for up to 800 future units. While some state and federal funds did not materialize, the project remains on track for operation by 2028, supported by a mix of grants, loans, and other investments. Community interest in annexation and participation in local planning discussions has increased. Sewer infrastructure is expected to reshape development potential in Terrebonne. Previously septic -limited lots will become viable for increased residential and commercial development. At the same time, there are unresolved questions about zoning flexibility, development standards, and lot area requirements. 1 https•//www deschutes org/bcc/page/board-county-commissioners-meeting-243 Department of Land Conservation and Development Technical Assistance Grant After requesting and receiving Board approval to proceed, staff submitted an application to the Department of Land Conservation and Development (DLCD) for a Technical Assistance (TA) grant to provide support for the Terrebonne Community Plan. The application, which requested $100,000, was submitted in early October. DLCD generally provides notice of grant awards within approximately two months. The 2025-2027 Technical Assistance Grant is expected to cover the process of a community plan update, including public and stakeholder outreach, up to the creation of hearings -ready plan documents. The legislative process for adoption, which includes hearings before the Planning Commission and the Board of County Commissioners, would occur after the grant project concludes and would be funded by in -kind and reserve funds from the Planning Division, as would any future code amendments to implement components of the Terrebonne Community Plan. If awarded, the funding provided will help offset the cost of the project; however, if not awarded, or if the award amount is reduced, staff does not anticipate a significant change to the proposed scope of work. III. Proposed Scope of Work Below is the scope of work and timeline as initially envisioned for the Technical Assistance grant application. As noted above, the grant would cover the project up to the creation of hearings -ready documents. Following the grant conclusion, staff would continue with the legislative process for adoption, including public hearings with the Planning Commission and the Board of County Commissioners. These are identified as Task 6. Task 1: Project Foundation and Analysis (Months 1-4) Subtask 1.1: Infrastructure Capacity Assessment Coordinate with Terrebonne Sanitary District to document sewer system capacity, phasing, and development potential. Map service areas and identify properties positioned for near -term development. Coordinate with ODOT on planned Highway 97 corridor improvements and access management implications. Subtask 1.2: Regulatory Framework Analysis Analyze OAR 660-022 (Unincorporated Communities) requirements for Rural Communities (Terrebonne's designation), including guidance for sewer -served communities. Identify opportunities and constraints for expanded commercial, industrial, and residential development. Document clear and objective standards needed for housing development. Subtask 1.3: Community Profile Update Incorporate 2020 Census data highlighting demographic shifts, including the 7.3% Hispanic population, 24.1% senior population (over 65 years of age), and economic indicators. Analyze housing affordability, employment patterns, and service needs for priority populations. Subtask 1.4: Existing Conditions Documentation -2- Compile updated existing conditions incorporating infrastructure, demographics, and regulatory analysis into draft plan chapters with maps, tables, and graphics suitable for public review. Task 1 Deliverables: • Infrastructure capacity report and maps • Regulatory opportunities and constraints memorandum • Updated community profile with demographic analysis • Draft existing conditions chapters Task 2: Community Engagement Framework (Months 2-5) Subtask 2.1: Engagement Plan Development Create inclusive engagement strategy addressing diverse populations including Spanish-speaking residents, seniors, agricultural workers, and rural residents. Develop materials in English and Spanish, establish partnerships with trusted community organizations. More details on the community engagement goals and strategies are included as an attachment. Subtask 2.2: Stakeholder Identification and Outreach Map key stakeholders including property owners, businesses, Terrebonne Community School, faith organizations, and service providers. Establish a Community Working Group, which will provide recommendations to the Planning Commission and BOCC. Subtask 2.3: Engagement Tools Development Create project website, online survey platform, fact sheets, and presentation materials. Ensure ADA accessibility and Spanish translation for all public materials. Develop visual aids showing development scenarios. Task 2 Deliverables: • Community engagement plan with equity focus • Stakeholder contact database • Bilingual project materials and website • Community survey tools Task 3: Vision and Opportunities Engagement (Months 4-9) Subtask 3.1: Community Workshops Round 1 Conduct two to three community workshops (in -person at Terrebonne locations with virtual options) to identify community vision, economic opportunities, housing needs, and service priorities. Include targeted sessions for Spanish-speaking residents and seniors. Subtask 3.2: Economic Analysis Facilitate focus groups with businesses, property owners, and economic development partners to identify market opportunities enabled by sewer infrastructure. Document desired commercial services, employment needs, and entrepreneurship opportunities. -3- Subtask 3.3: Online and Alternative Engagement Deploy online survey for broader participation, conduct pop-up events at community gathering places, and provide comment opportunities through multiple channels. Track participation demographics to ensure representative input. Subtask 3.4: Synthesis and Policy Framework Analyze community input to identify key themes and priorities. Draft initial policy framework addressing economic development, housing, infrastructure, and community character. Task 3 Deliverables: • Workshop summaries with attendance/demographics • Economic opportunities summary report • Online survey results and analysis • Draft policy framework document Task 4: Policy Development and Refinement (Months 8-14) Subtask 4.1: Policy Drafting Develop comprehensive policies addressing: • Economic development and employment lands • Housing variety and affordability • Infrastructure and public facilities • Community character and design • Implementation measures Subtask 4.2: Community Review Workshops Conduct two rounds of community workshops to review and refine draft policies. Ensure policies reflect community input while meeting state requirements and leveraging infrastructure investments. Subtask 4.3: Planning Commission Work Sessions Hold Planning Commission work sessions to review policies, community input, and refine recommendations. Document Commission input and policy evolution. Subtask 4.4: Stakeholder Consultations Meet with Terrebonne Sanitary District, ODOT, emergency services, and major property owners to ensure policy alignment and implementation feasibility. Task 4 Deliverables: • Complete draft policies for all plan elements • Community input summary reports • Planning Commission recommendations -4- • Stakeholder coordination documentation Task 5: Plan Integration and Finalization (Months 13-18) Subtask 5.1: Plan Document Assembly Integrate all elements into cohesive Terrebonne Community Plan including vision, existing conditions, policies, and implementation strategies. Ensure internal consistency and clear organization. Subtask 5.2: Final Community Open House Host community open house presenting the complete draft plan, demonstrating how community input shaped outcomes. Provide final comment opportunity before hearings process. Subtask 5.3: Hearings Preparation Prepare hearings -ready documents including findings demonstrating compliance with statewide planning goals, response to comments matrix, and adoption ordinance. Brief Planning Commission and Board on plan content. Subtask 5.4: Project Evaluation Document participation metrics, demographic representation, and lessons learned. Create summary suitable for statewide sharing on rural community sewer transitions. Task 5 Deliverables: • Hearings -ready Terrebonne Community Plan • Findings and compliance documentation • Public comment summary and responses • Project evaluation report with demographic analysis • Best practices summary for statewide distribution Task 6: Legislative Actions (after grant conclusion) Subtask 6.1: Legislative Process/Adoption Public hearings for Terrebonne Community Plan document before Planning Commission and Board of County Commissioners. Subtask 6.2: Zoning Amendments Prepare zoning amendments and findings for legislative process before Planning Commission and Board of County Commissioners. Ideally, work on some amendments may occur concurrently with other earlier project tasks. Zoning amendments should be in effect to coincide with the initial availability of sewer, projected for January 2028. General Timeline Tentative start date: January 2026 -5- Task 1 completion: April 2026 Task 2 completion: May 2026 Task 3 completion: September 2026 Task 4 completion: February 2027 Task 5 completion: June 2027 Task 6 completion: December 2027 Ill. Next Steps Staff continues to prepare for project kickoff, and awaits information concerning the status of the TA grant application. Staff will return to the Board with relevant updates in the process. Attachments 1. Community Engagement Strategy M Terrebonne Community Plan Update Community Engagement Strategy Draft — October 2025 Introduction and Purpose Engaging the community in this project is essential for its success. This document describes the goals, audiences, tools, and schedule considerations for the community engagement process. Some elements of this plan are intentionally less defined or flexible at the outset to allow for adaptation to meet the project goals. Engagement Goals • The Terrebonne Community Plan update project will provide targeted outreach to residents in the Rural Community of Terrebonne and the surrounding rural area. This will include multiple, targeted methods to hear the perspectives of: o Community members living in Terrebonne and adjacent areas (geographic coverage) o Community members that the Community Development Department doesn't typically hear from (demographic diversity, less -vocal communities, younger residents under 30) o Residents and stakeholders who are disproportionately impacted by planning decisions (people of color, low-income residents, veterans, those with disabilities, linguistically isolated communities) o Recent and long-time residents (length of residency) • Individual activities will be designed to not only collect input from large numbers of participants, but also allow for disaggregation of results to explore differences in opinion. • Activities will be designed to maximize the diversity of voices heard and avoid having the conversation dominated by individual perspectives. • Venues that are familiar and comfortable for community members, including the potential for outdoor meeting spaces, will be prioritized for meetings and events. • Pop-up or informal events will be utilized to engage youth and families. • We will be mindful of and seek to remove barriers to participating in community discussions. This will include access to the physical, technological, cultural, and language spaces that are a part of the process. • We will make it clear to community members how feedback will be used and the limitations at this level of planning and jurisdiction. • We will involve other agencies, organizations, and nonprofits in community outreach activities. Demographic uestions To track progress toward the engagement goals, individual activities will include an opportunity to collect self -reported demographic data about participants. This information in aggregate will be one way to measure success in the goals stated above. Page 1 Terrebonne Community Plan Questions Standardizing questions for different activities will allow the information to be aggregated across the project. While not all questions will necessarily be asked in each activity, the answer choices should remain the same. Standard message about data use: The following questions are optional and may not perfectly represent how you identify yourself. Your closest answers will help us understand who we have reached in this effort. 1 Your relationship to Deschutes County 6 Which of the following most accurately (check all that apply): describes your race and ethnic identities. ❑ Rent a home (check all that apply) ❑ Own a home ❑ Alaskan Native ❑ Live here, do not rent or own a home ❑ First Nation/American ❑ Own a local business Indian/Indigenous ❑ Work in a local business ❑ Asian or Asian American or South Asian ❑ Go to school ❑ Black or African American 2 1 live in the following Zip Code: ❑ Hispanic or Latino/a or Chicano/a ❑ 97707 ❑ Middle Eastern/North African ❑ 97739 ❑ Pacific Islander ❑ Other: ❑ White/European American 3 My age is: ❑ If you prefer to self -describe your ❑ Under 18 racial/ethnic identity, please do so here: ❑ 18-30 7 My yearly household income is: ❑ 30-44 ❑ Less than $35,000 ❑ 45-60 ❑ $35,000-$50,000 ❑ 60-74 ❑ $50,000-$75,000 ❑ Over 75 ❑ $75,000-$100,000 ❑ 1 prefer not to answer ❑ $100,000-$150,000 4 1 have lived in Deschutes County: ❑ $150,000 and above ❑ Less than 5 years ❑ 1 do not know ❑ 5-9 years 8 In my household, we speak: ❑ 10-19 years ❑ English as a primary language ❑ 20 years or more ❑ Spanish as a primary language 5 Gender ❑ A primary language neither English nor ❑ Female Spanish (please specify): ❑ Male 9 Are you a veteran of or active duty in any ❑ If you prefer to self -describe your US armed service? gender identity, please do so here: ❑ Yes ❑ No Demographic Data Collection The project team will collect demographics in different ways, depending on the activity. These could include: DRAFT Community Engagement Strategy Page 2 Terrebonne Community Plan ■ Demographic/comment card — good for informal events, where people are walking in/up to the activity Surveys and online platforms — where other single or multiple-choice questions are being asked, these questions should be offered (and optional) Live polling — in workshop settings if live polling clickers or digital polling is available Afteilli -I I'l -1 t••, • As a public agency, Deschutes County has an obligation to ensure that participating in this process meets the standards of the Americans with Disabilities Act (ADA). Beyond this, the County has a goal to maximize community conversations, including with those who do not typically engage in land use issues. The guiding question to ensure meaningful public involvement will be: What can we do to remove barriers to participating in this process? This will include access to the physical, technological, cultural, and linguistic resources that are a part of the process. Physical and Technological Accessibility For all activities: • Ask early and often if there are any accommodations needed to be a part of the process. Most accommodations can be made with a bit of advance planning. • The project team should allow for at least one week as a final deadline for accommodation requests to allow for proper preparation. For in -person activities: The selection of locations will consider: • Physical access, such as path -of -travel and restrooms • Locations where the community is accustomed to gathering, with a preference for locations with transportation alternatives that do not require a private automobile • Language interpretation including Spanish and American Sign Language as appropriate • Availability and usability of assisted listening devices • Technology availability, such as not requiring (or providing) internet access or internet-ena bled devices to complete activities For digital meetings: • Engage built-in features and best practices for participants reliant on adaptive technology to overcome differences in hearing and vision • Allow phone-in or video streaming options that do not require specific programs to participate • Include participants on the phone or who were unable to attend the digital meeting in questions • Provide printed materials on request (potentially in larger formats for limited vision participants) For on -demand digital tools: • Acknowledge the limitations and advantages of digital tools o Expanded reach and efficient data collection from large numbers of participants o May create a barrier to those who have limited access or familiarity with technology Use on -demand digital tools to complement and expand upon other engagement tools DRAFT Community Engagement Strategy Page 3 Terrebonne Community Plan o Avoid unique or exclusive information/input through digital platforms • Create alternative channels (such as a point of contact at the County) for information and engagement Language and Culture The project team seeks to expand the County's ability to continue conversation and engagement with residents who speak languages other than English. This process will help build relationships with community leaders and residents with hesitancy about engaging with government. We anticipate: • In -language landing page for Spanish language email and social posts describing the project, connecting to translation/interpretation contact, and explaining digital translation tools available. • Simultaneous interpretation will be provided on advance request for in -person and digital meetings. • Any activities advertised in languages other than English will direct people to resources in those languages. • Outreach to community leaders to create a path for information to flow to communities that are hesitant or have not engaged before. • Compensate community ambassadors for their investment of time and social capital. DRAFT Community Engagement Strategy Page 4 Terrebonne Community Plan The team will use a variety of tools and resources as described in the following scoped tasks. The attached matrix identifies the purpose of each task and identifies tools for target audiences, needed accommodations, and schedule considerations. Project Webpage The project website will serve as the primary information source, including at a minimum project background, current/upcoming events, a process schedule, a document library, and an ongoing method for providing comments or input. Email and Social Media Email lists and social media platforms will be utilized to advertise the project and specific events. Project activities will include opportunities to expand the County's contact list through opt -in "Sign up for updates" messages. Paid, targeted advertisements for the study area will be utilized as necessary to reach community members who may not already follow Deschutes County on social media. Additionally, materials developed for social media and email blasts will be shared with project partners for posting on their respective channels. Direct Mailings Informational materials, including surveys, may be directly mailed to community members in the plan area. Due to the expenses associated with direct mailings, staff assumes one mailing during the project, which may include general information and/or opportunities to participate in engagement activities. Informal Pop -Up Events These events are intended to build relationships, encourage feedback on the broader community vision, and increase awareness of the project. Events will be casual in nature and offer an incentive or hands-on activity for participation (e.g., root beer social, cocoa and crafts, etc.). Activities will promote opportunities to provide meaningful feedback during quick interactions (under 5 minutes) and engage community members who may not otherwise participate in planning processes (e.g., youth, families, and/or low-income individuals). Budget assumes between 2-3 community events, depending on duration and purchase of incentives (raffle items, prizes, food) to encourage participation. Community pen Houses and Workshops Larger community workshops may be held to engage residents on key policy choices throughout the process — such as density and form of development allowed following establishment of a community sewer system. Workshops will provide the opportunity for community members to evaluate and provide feedback on various policy options and ideally result in community consensus on preferred alternatives. Meeting materials, including interactive activities, presentations, and project fact sheets, will be developed as necessary. Budget assumes up to two rounds of open houses/workshops at different points in the process, 2 meetings in each round (4 total). Virtual Participation Online story maps that are informative, engaging, and easy to access regardless of technology will also be developed alongside project partners to reach larger audiences. These events may include DRAFT Community Engagement Strategy Page 5 Terrebonne Community Plan components that are live, such as facilitated Zoom sessions and drop -in "office hours" to allow for County staff to answer questions. Phone-in options, hard copies of materials, Facebook livestreaming, and Spanish interpretation can be offered to overcome technology, time, and language barriers. Other activities will be on -demand, available for a period of time, or as needed, including videos that walkthrough issues with a lay audience and add personality and accessibility to the project. These activities will be timed to coincide with the Community Open Houses/Workshops for those who prefer to attend virtually. The County has previously used ArcGis storymaps as an on -demand open house to share important project information. A storymap could be combined with Consider.it, a secondary community forum tool, to gather community input. Community Working Group and Stakeholder Interviews A community working group will be established to serve as loca► advisors to the plan update process. This working group will have an open recruitment and seek to represent the varied interests of community members in Terrebonne. This group will provide direction to staff on the final vision and plan document for review by the Planning Commission. The project team will conduct stakeholder interviews with key community members, including business owners, special districts, and agency representatives. These interviews may occur twice throughout the process — once in establishing the broader community vision and subsequently in refinement of policy direction for key community issues. 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Q `.t Q N 0 ..0 N O p N Xcm O O !p C ro a n- is u �n o V = (o a o I-- in w — Q U u m w a Q > my " °m � 'm v m G a C O O wv 3 J m= L'+ N r 3 c CL 3 C A A!w ELN 1 0 of �� oo �� oar" a m w o S w u 3 > a u 3 m �wIES C0G BOARD OF .,, COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MEETING 1:00 PM, MONDAY, NOVEMBER 17, 2025 Allen Room - Deschutes Services Building - 1300 NW Wall Street - Bend (541) 388-6570 1 www.deschutes.org MEETING FORMAT: In accordance with Oregon state law, this meeting is open to the public and can be accessed and attended in person or remotely, with the exception of any executive session. Members of the public may view the meeting in real time via YouTube using this link: http•//bit.ly/3mminzy. To attend the meeting virtually via Zoom, see below. Citizen Input: The public may comment on any topic that is not on the current agenda. Alternatively, comments may be submitted on any topic at any time by emailing citizeninput@deschutes.org or leaving a voice message at 541-385-1734. When in -person comment from the public is allowed at the meeting, public comment will also be allowed via computer, phone or other virtual means. Zoom Meeting Information: This meeting may be accessed via Zoom using a phone or computer. • To join the meeting via Zoom from a computer, use this link: http•//bit.ly/3h3ogdD. • To join by phone, call 253-215-8782 and enter webinar ID # 899 4635 9970 followed by the passcode 013510. • If joining by a browser, use the raise hand icon to indicate you would like to provide public comment, if and when allowed. If using a phone, press *9 to indicate you would like to speak and *6 to unmute yourself when you are called on. When it is your turn to provide testimony, you will be promoted from an attendee to a panelist. You may experience a brief pause as your meeting status changes. Once you have joined as a panelist, you will be able to turn on your camera, if you would like to. Time estimates: The times listed on agenda items are estimates only. Generally, items will be heard in sequential order and items, including public hearings, may be heard before or after their listed times. CALL TO ORDER CITIZEN INPUT The Board of Commissioners provides time during its public meetings for citizen input. This is an opportunity for citizens to communicate to the Commissioners on matters that are not otherwise on the agenda. Time is limited to 3 minutes. The Citizen Input platform is not available for and may not be utilized to communicate obscene or defamatory material. Note: In addition to the option of providing in -person comments at the meeting, citizen input comments may be emailed to citizeninput@deschutes.org or you may leave a brief voicemail at 541.385.1734. COMMISSIONER ANNOUNCEMENTS CONSENT AGENDA 1. Approval of Order No. 2025-055 correcting the legal description for the Tumalo Basin Sewer District 2. Acceptance of grant funds for Victims Assistance Programs 3. Approval of the minutes of the BOCC joint meeting with the Circuit Court on October 15, 2025 4. Approval of the minutes of the November 3, 2025 BOCC meeting AGENDA ITEMS 5. 1:10 PM Appointment of director to fill vacancy on the Swalley Irrigation District Board 6. 1:20 PM Terrebonne Community Plan Update: Scope and Draft Schedule OTHER ITEMS These can be any items not included on the agenda that the Commissioners wish to discuss as part of the meeting, pursuant to ORS 192.640. EXECUTIVE SESSION At any time during the meeting, an executive session could be called to address issues relating to ORS 192.660(2)(e), real property negotiations, ORS 192.660(2)(h), litigation; ORS 192.660(2)(d), labor negotiations, ORS 192.660(2)(b), personnel issues, or other executive session categories. Executive sessions are closed to the public; however, with few exceptions and under specific guidelines, are open to the media. November 17, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 2 of 3 7. Executive Sessions under ORS 192.660 (2) (e) Real Property Negotiations and ORS 192.660 (2) (h) Litigation ADJOURN Deschutes County encourages persons with disabilities to participate in all UK3 programs and activities. This meeting/event is accessible. Accommodations including sign and other language interpreter services, assistive listening devices, materials in alternate formats such as Braille, large print, electronic formats, or language translations are available upon advance request at no cost. Please make a request at least 24 hours in advance of the meeting/event by calling Brenda Fritsvold at (541) 383-6572 or send an email to brenda.fritsvold@deschutes.org. El condado de Deschutes anima a las personas con discapacidad a participar en todos los programas y actividades. Esta reunion/evento es accesible. Hay disponibles servicios de interprete de lengua de senas y de otros idiomas, dispositivos de escucha asistida, materiales en formatos alternativos como braille, letra grande, formatos electr6nicos, traducciones o cualquier otra adaptaci6n, con solicitud previa y sin ningun costo. Haga su solicitud al menos 24 horas antes de la reunion/el evento Ilamando a Brenda Fritsvold al (541) 388-6572 o envie un correo electr6nico a brenda fritsvold@deschutes.org. November 17, 2025 BOARD OF COUNTY COMMISSIONERS MEETING Page 3 of 3