2001-623-Minutes for Meeting July 25,2001 Recorded 8/3/2001DESCHUTES COUNTY OFFICIAL RECORDS
MARY SUE PENHOLLOW, COUNTY CLERK Q 2001.623
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JTES COMMISSIONERS' JOURNAL
08/03/2001 01:56:00 PM
0 Board of Conqnssioners
1130 N.W. Harriman St., Bend, .9770 -iA4,z
(541) 388-6570 • Ft, (�,4 fYb)BQ-475
Dennis R. Luke
MINUTES OF BOARD MEETING Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, JULY 259 2001
Present were Commissioners Dennis Luke and Mike Daly; Commissioner Tom
De Wolf was excused. Also present were Mike Maier, County Administrator; Debi
Harr, Commission on Children & Families; Roger Everett and Kevin Harrison,
Community Development; Gary Smith, Mental Health Department; Laurie
Craghead and Rick Isham, Legal Counsel; Ethel Stratton, Sheriff's Office; Jenny
Scanlon, Commissioners' Office; Jeff Mullins of KBND Radio; plus fifteen citizens.
Acting Chair Mike Daly opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
4. Before the Board was the Second Reading and Adoption of Ordinance No.
2001-030, Amending the Definition of Covered and Secured Loads and
Establishing a Surcharge for Uncovered and Unsecured Loads Arriving at
Solid Waste Disposal Sites.
LUKE: I move second reading, by title only.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
Acting Chair Mike Daly then conducted the second reading of Ordinance No.
2001-030, by title only.
Minutes of Board Meeting
Wednesday, July 25, 2001
Quality Services Performed with Pride
Page 1 of 10 Pages
LUKE: I move adoption of Ordinance No. 2001-030.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
3. Before the Board was Consideration of Signature of Resolution No. 2001-
062, Declaring a Need for a Tri -County Regional Housing Authority (Tri -
County Area: Crook, Deschutes and Jefferson Counties), Creating a Housing
Authority, and Appointing the Initial Housing Authority Board of
Commissioners.
For Deschutes County:
■ Barbara Stone, Redmond, term ending July 31, 2003
■ Craig Unger, Redmond, term ending July 31, 2004
■ Michael Hinton, Bend, term ending July 31, 2005
Rick Isham explained that the Regional Housing Authority was created in 1977.
The intent of this resolution is to add Crook County to the Regional Housing
Authority; however, he wants to make sure that the addition to the Authority is
done in the proper manner. He suggested that the Board approve this resolution
subject to legal review of the necessary documents.
Commissioner Daly asked how the appointments were made. Mr. Isham
replied that they are likely the current members of the two -county authority, and
that the other two counties will appoint their members. Commissioner Daly
asked what Crook County hopes to gain by joining. Commissioner Luke said
there are many benefits, including a shot at participating in grants, and many
other programs that they don't have access to now.
Mr. Isham explained that Oregon statute says every county authority can form a
housing authority. Theoretically, there are 36 housing authorities in the state. The
governing body of the county, or in some cases the city, have to approve the
housing authority before it can be formed. Crook County never exercised their
right to a housing authority. Instead of forming a separate housing authority, in
this case it would be better to expand the current regional housing authority. It is
not final until all three jurisdictions complete their necessary actions.
Minutes of Board Meeting Page 2 of 10 Pages
Wednesday, July 25, 2001
LUKE: I move approval, subject to legal review.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
4. Before the Board was Consideration of Signature of Order No. 2001-076,
Appointing Gregory P. Colvin (of Bryant Emerson & Fitch, Redmond) to
Serve as Justice Court Pro Tempore when Judge Stephen Forte is
Unavailable.
Commissioner Daly wished to disclose at this time that Gregory Colvin is his
family's personal attorney.
LUKE: I move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
6. Before the Board was Consideration of Approval of a Fee Waiver Related
to the Installation of a New Septic Tank and Drainfield at Sagewood
Waldorf (Not -for -Profit) School of Bend.
Roger Everett of Community Development explained that the applicant is
asking for a fee waiver for the expansion of the school's system, as it is past its
original design capacity. They were approved for the initial installation, but not
for an expansion. They will need a site evaluation and a new installation. He
said the fees could range from $1,070 to $1,754, depending upon their plans.
Commissioner Luke explained that the operation of Community Development
is all paid for by fees. In the past few years, the Board has only waived fees
once for some people who clearly could not afford to do anything. Fees are
how the department survives. Even though it's a non-profit school, it will still
make money. He said he has a problem doing this.
Minutes of Board Meeting Page 3 of 10 Pages
Wednesday, July 25, 2001
Mr. Everett stated that the previous permits were paid for by the school. They
are now expanding from 30 to 80 students.
Commissioner Luke said that the Board has looked at other non -profits that are
marginal, such as the Humane Society. Commissioner Daly stated that these
fees pay for the people doing the work at Community Development. If the
Board waives fees, the money has to be found somewhere else.
The issue failed for lack of a motion. Mr. Everett said he would contact the
applicant.
2. Before the Board was a Presentation of the Upcoming Bend Water Pageant
Festivities.
Ethel Stratton of the Sheriff's Office and four young people came before the
Board. She explained that this is the first year since 1965 that the Water
Pageant has had a Court. The Court was selected by counselors of the local
high schools.
The four student members of the Court introduced themselves and explained
different aspects of the upcoming Water Pageant. The students were:
■ Joe Meredith, Mountain View High
■ Jamie Cundiff, Sisters High School
■ Kat Leatherwood, Bend High School
■ Shane Van Matre, Redmond High School
Ms. Stratton explained that the swan can't be moved to Mirror Pond this year,
per Bend Park & Recreation, as the new irrigation system can't accommodate
the truck going over it. The swan has over $200,000 worth of work into it. She
further asked that since there are no corporate sponsors for the Pageant, would
the County be willing to participate in its funding. She was instructed to apply
for a lottery grant. She also asked if the Commissioners would be willing to
ride in the parade this year.
Minutes of Board Meeting Page 4 of 10 Pages
Wednesday, July 25, 2001
BEFORE THE BOARD WERE ADDITIONS TO THE AGENDA.
A. Before the Board was Consideration of Ratification of Chair
Signature, nunc pro tunc, of a Grant Application for Federal
Assistance for the Project Impact Program.
Rick Isham explained that due to time constraints, and to meet a deadline, these
documents had already been signed by the Acting Chair.
LUKE: I move ratification of Acting Chair's signature.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
B. Before the Board was Consideration of Signature of Intergovern-
mental Agreement #99843, between Deschutes County and the State
Department of Human Services for Mental Health and A & D
Counseling and Referral Services.
Gary Smith explained that this is for clients in the "jobs" program. The
state had lost the contract, and just got it to Deschutes County, but is has
to be returned by July 31.
Commissioner Luke said that this program helps people get off public
assistance, and provides for job training, consultation, child care, and so on.
LUKE: I move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
C. Matt Williams, a student, came before the Board to explain that he is attending
the meeting to help him obtain his scouting communications merit badge. He
asked what the County does; Commissioner Luke gave an overview of the
structure of the County, and explained the duties of the various departments and
of the elected officials.
Minutes of Board Meeting Page 5 of 10 Pages
Wednesday, July 25, 2001
D. Before the Board was Consideration of Resolution No. 2001-066, relating to
a Contract with the State of Oregon for Mental Health Funding.
Rick Isham explained that this is an extension of what the Board approved last
year; and that in the future the contract will probably be done on a biennial basis.
LUKE: I move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
Before the Board was the Consent Agenda.
LUKE: Move approval of the Consent Agenda.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
CONSENT AGENDA ITEMS:
Signature of an Intergovernmental Agreement between the City of Bend for
Transit Planning
2. Approval of the Adoption of the Deschutes County Community Corrections Plan
for Fiscal Year 2001-2002
3. Signature of an Intergovernmental Agreement between Deschutes County and
the State Department of Human Services Community Partnership Team for the
Family Violence Prevention Project
4. Signature of Agreement # 19,091 between Deschutes County and the Oregon
Department of Transportation for a Walkway/Bikeway Project at Cook Avenue,
Tumalo
5. Approval of Establishing a Designated Speed Zone on All of Stage Stop Drive,
at the Request of the Stage Stop Homeowners Association
6. Signature of a Letter Reappointing Beverly Nilsson to the Deschutes County
Planning Commission, with a Term Ending June 30, 2005
Minutes of Board Meeting Page 6 of 10 Pages
Wednesday, July 25, 2001
7. Signature of Order No. 2001-077, Changing the Name of Waldron Ridge Road
to Waldron Trail (Located off Innes Market Road)
8. Signature of Order No. 2001-078, Changing the Name of Gross Drive to Lady
Bug Lane (in Deschutes River Recreation Homesites)
9. Signature of a Contract between Deschutes County and On -Site Wastewater
Management, LLC for Work to be Performed on the La Pine National
Demonstration Project
10. Signature of a Contract between Deschutes County and Consolidated
Treatment Systems, Inc. for Work to be Performed on the La Pine National
Demonstration Project
11. Signature of License Agreements between Deschutes County and Five
Property Owners who Wish to Participate in the La Pine National
Demonstration Project
12. Signature of a Personal Services Contract between Deschutes County and
Harrang Long Gary Rudnick, P.C. for Legal Services
13. Signature of Order No. 2001-083, Declaring The Bulletin as the Designated
Newspaper for the Publication of the Fiscal Year 2001-2002 Deschutes County
Foreclosure List
14. Signature of Acceptance of an Easement (for Access Purposes) from the State
of Oregon to Deschutes County for a Strip of Land Located in the Fremont
Canyon Area
15. Signature of Policy No. P-2001-091, Detailing Investment Policy Guidelines
and Rescinding Previous Investment Policy No. P-2001-089
16. Signature of Order No. 2001-081, Transferring Cash Among Various Funds as
Budgeted in the Deschutes County Budget for Fiscal Year 2001-2002, and
Directing Entries
17. Signature of a Letter Appointing Commissioner Mike Daly to the Hospital
Facility Authority Board of Directors
Minutes of Board Meeting Page 7 of 10 Pages
Wednesday, July 25, 2001
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT
24. Before the Board was Consideration of Ratification of Chair Signature of a
Contract Modification between Deschutes County and Central Oregon
Intergovernmental Council regarding the Construction of the New
Extension/4-11 Office.
Rick Isham explained that this is a sixty-day extension of the existing grant, to
keep it active. Susan Ross will be redefining the contract with the Central
Oregon Intergovernmental Council. The contract was not large enough to
require an RFP.
Commissioner Daly asked what is happening with the collaboration with the
college. Commissioner Luke replied that the structure would be designed so
that classrooms can be added on. The classrooms don't fit current zoning.
Mike Maier said that the immediate concern is to get Extension/4-H out of
where they are at the current time.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
25. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $1,243.09 (two weeks).
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
Minutes of Board Meeting Page 8 of 10 Pages
Wednesday, July 25, 2001
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
26. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District in the Amount of $35,281.28 (two weeks).
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
27. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers
for Deschutes County in the Amount of $1,318,093.44 (two weeks).
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
28. ADDITIONS TO THE AGENDA
Before the Board was Consideration of Signature of Order No. 2000-065,
Allowing a Temporary Cash Fund for the Fairgrounds.
Rick Isham said that he received a call on Friday regarding handling cash funds
at the Fairgrounds. Marty Wynne of the Finance Department has told him that
he wished to get Board approval of the Fairgrounds having $9,000 off site.
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Acting Chair votes yes.
Minutes of Board Meeting Page 9 of 10 Pages
Wednesday, July 25, 2001
Being no further items brought before the Board, Acting Chair Mike Daly adjourned
the meeting at 10:50 a.m.
DATED this 25th Day of July 2001 for the Deschutes County Board of
Commissioners.
Tom DeWolf, Chair
Dennis R. Luke, C missioner
ATTEST:
Michael M. Daly ommissioner
Recording Secretary
Minutes of Board Meeting Page 10 of 10 Pages
Wednesday, July 25, 2001