2001-677-Minutes for Meeting August 22,2001 Recorded 8/30/2001DESC
COUNTY OFFICIAL
J -(ES C MARYHSUESPENHOLLOW, COUNTYCLERK
Q2001'677
G,�• �< COMMISSIONERS' JOURNAL
08/30/200104:36:01 PM
2� Board of Commissioners
1130 N.W. Harriman St., Bend, Oregon 97701-1947
(5411388-6570 • Fax (5411388-4752
www.deschutes.org
Tom De Wolf
Dennis R. Luke
MINUTES OF MEETING Mike Daly
DESCHUTES COUNTY BOARD OF COMMISSIONERS
WEDNESDAY, AUGUST 22, 2001
Present were Commissioners Tom De Wolf, Dennis Luke and Mike Daly. Also
present were Mike Maier, County Administrator; George Kolb and Tom Blust,
Road Department; Susan Ross and Jenny Scanlon, Commissioners' Office; and
two citizens.
Chair Tom De Wolf opened the meeting at 10: 00 a. m.
1. Before the Board was Citizen Input.
None was offered.
2. Before the Board was a Public Hearing and Consideration of Signature of
Order No. 2001-075, Completing the Legalization Procedures regarding
the Realignment of a Portion of Pinehurst Road.
George Kolb explained that an e-mail letter has been given to the Board from
Michele and Tom Grimm. The letter stated that they had met with him on
July 19, along with Mr. Briggs; and also spoke with him over the phone. Mr.
Grimm said in essence that he wanted to make sure that what Mr. Kolb had
told them is correct. (A copy of the e-mail is attached as Exhibit A.)
Chair DeWolf said that the Grimms ask to reserve the right to a delayed
hearing. He explained that obviously they don't have any such right, and no one
does.
Meeting Minutes Page l of 6 Pages
Wednesday, August 22, 2001
Quality Services Performed with Pride
George Kolb stated that the concern of the Grimms and Richard Briggs is that if
the Oregon Department of Transportation comes in and buys right-of-way, the
property line will be amended and his fences will be moved. However, the
expense for this would be borne by ODOT.
(He referred to an oversized map at this time, detailing the location of the road
and surrounding area.)
Mr. Kolb said that he met with six landowners, and none of them had a
problem. The situation was explained to them over the phone and in person.
He explained that all they are doing is going twenty feet off the centerline on
either side. The road is not being moved.
The property owners do have a concern as far as the intersection alignment
being done on the highway by ODOT; they are not doing any turn lanes. The
turn lane is really separate from the legalization procedure, and it's ODOT's
call. ODOT explained they don't have the money to do this at this time, nor
do they feel the volume of traffic warrants one.
Commissioner Daly asked if forty feet is a substandard right of way. Mr.
Kolb replied that this is what the original establishment was, and they have to
follow it. If the County were to go out to sixty feet, it would have to buy that
additional property.
Chair Tom De Wolf opened the public hearing at this time.
Citizen Richard Briggs spoke; however, he refused to use a microphone. He
said, in essence, that there is more development coming to the area and a better
road is needed. He stated he understands a turn lane is an ODOT issue, but
wanted to encourage the Board to apply any pressure it can to encourage ODOT
to do this.
Chair DeWolf advised Mr. Briggs that "the squeaky wheel gets the grease".
The Board does not have the authority to tell ODOT to do anything, but ODOT
does pay attention when people show up or contact them.
Commissioner Luke added that perhaps Mr. Briggs could put together a petition
and get as many people as possible to sign it; that always makes a bigger
impression than having individual people calling them up.
Chair Tom De Wolf then closed the public hearing.
Meeting Minutes Page 2 of 6 Pages
Wednesday, August 22, 2001
LUKE: Move approval of Order No. 2001-075.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
3. Before the Board was Consideration of Signature of an Amendment to the
La Pine Water District Block Grant. Contract with the Oregon Economic
Development Department, Extending the Expiration Date to December 21,
2001.
Susan Mayea Ross said that the existing contract expired in April, but that there
is one more drawdown due. All loans and grants, in the amount of approximately
$4.3 million, are in place, and the La Pine Water District is basically now on its
own. She added that because the Klamath Falls Basin was declared to be in a
state of emergency by the Governor, this project also benefited by about
$500,000 additional grant funds from the federal government.
LUKE: Move approval of this Amendment.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
ADDITIONS TO THE AGENDA
A. Before the Board was Consideration of Chair Signature of Notice of an
Intent to Award a Construction Contract for the Annex Remodel Project
to Keaton King Construction Co.
Susan Mayea Ross stated that the appeal period expires on Monday, August 27,
2001 at 5:00 p.m. If there is an appeal, there is a hearing scheduled for that
Wednesday. The low bid was Keaton King Construction, at $201,471. The
next one was P & P Construction, at $231,200; and the third was from R & H
Construction, at $287,600.
LUKE: Move approval of Chair signature of the notice of intent to award to
Keaton King Construction for the annex remodel.
DALY: Second.
Meeting Minutes Page 3 of 6 Pages
Wednesday, August 22, 2001
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
B. Before the Board was Consideration of Signature of a Letter Appointing of
Skip Alshire to the Commission on Children and Families, with a Term
Ending December 31, 2005.
LUKE: Move approval of this appointment.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
LUKE: Move approval of the Consent Agenda.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONSENT AGENDA ITEMS:
4. Signature of a Cooperative Assistance Agreement between Deschutes
County, Crook County and Jefferson County for Mutual Emergency
Support.
5. Signature of a License Agreement between Deschutes County and Two
Property Owners for Participation in the La Pine National Demonstration
Project.
6. Signature of Order No. 2001-089, Transferring Cash among Various Funds
as Budgeted in the Fiscal Year 2001-2002 Deschutes County Budget, and
Directing Entries.
Meeting Minutes Page 4 of 6 Pages
Wednesday, August 22, 2001
CONVENED AS THE GOVERNING BODY OF THE EXTENSION/4-11
COUNTY SERVICE DISTRICT.
7. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-11 County Service District in the
Amount of $1,964.83 (two weeks).
LUKE: Move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT.
8. Before the Board Consideration of Approval of Weekly Accounts Payable
Vouchers for the 9-1-1 County Service District in the Amount of 410,301.25
(two weeks).
LUKE: I move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $1,739,429.20
(two weeks).
LUKE: I move approval.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
Meeting Minutes Page 5 of 6 Pages
Wednesday, August 22, 2001
Being no further items brought before the Board, Chair Tom DeWolf adjourned the
meeting at 10:20 a.m.
ADDITIONAL ITEM
Wednesday, August 22, 2001, 4:00 p.m.
Chair Tom DeWolf and the Board went into session to consider one pressing
item of business.
Before the Board was Consideration of Chair Signature of a Notice of Intent
to Award an Architectural Contract to Pinnacle Architecture.
Susan Mayea Ross explained that approval and signature today would start the
fourteen -day clock on this intent to award. The project is the 4-H/Extension
building to be located on the Fairgrounds property.
LUKE: I move approval of Chair signature of this notice of intent.
DALY: Second.
VOTE: LUKE: Yes.
DALY: Yes.
DEWOLF: Chair votes yes.
DATED this 22nd Day of August 2001 for the Deschutes County Board of
Commissioners.
Tom DeWolf, Chair
ennis R. Luke, Commissioner
ATTEST:
Recording Secretary
Meeting Minutes
Wednesday, August 22, 2001
r
Michael M. Daly, C mmissioner
Page 6 of 6 Pages
Dennis Luke
From: Michele & Tom Grimm [m&tgrimm c@dbscorp.com]
Sent: Tuesday, August 21, 2001 5:05 PM
To: Tom DeWolf; Dennis Luke; Mike Daly
Subject: Public Hearing for Legalization of Pinehurst Road, 8/22/01
August 21, 2001
To: Deschutes County Board of Commissioners -
Tom DeWolf, Dennis Luke, and Mike Daly
From: Michele & Tom Grimm, Deschutes County residents at
19315 Pinehurst Rd., Bend, OR 97701
Subject: Public Hearing for Legalization of Pinehurst Road, 8/22/01
Unfortunately, the death of a close friend requires that we be in
Portland tomorrow for memorial services on the date of the public
hearing, Wednesday, August 22, and we must miss the hearing. However,
we would like to go on record with this e-mail letter and make two
points:
1) We have received notice of the public hearing to legalized portions
of Pinehurst Road, which borders more than a half -mile of our property
at 19315 Pinehurst Road. Specifically, we own tax lots 909 and 906
that run along Pinehurst Road from near the junction with U.S. Highway
20 to near the road's 90 -degree right-hand turn at Mock Road.
We have met with George Kolb of the Deschutes County Road Department
and he explained that this is simply a formalization of the proposed
right-of-way that extends from the center line of Pinehurst Road and
runs a distance of 20 feet on either side of that line. Twenty feet
from that center line runs to the existing fences that border our entire
property along Pinehurst Road.
This is to let you know that we have no objection to the legalization
of the road at a width of 20 feet from the center line, as stated in
person by Mr. Kolb to Tom Grimm and Richard Briggs, a neighbor on the
opposite side of the road, during a discussion with us at the road
department's offices on July 19, 2001.
However, we reserve the right to a delayed hearing or adequate time to
file a formal objection if the so -stated 20 -foot right-of-way distance
on either side of the Pinehurst Road center line has been amended since
then (July 19, 2001) in any way that would affect and/or alter the
current fence line that establishes our property line.
2) Furthermore, we wish to urge the Board of Commissioners to ensure
that the forthcoming changes to Pinehurst Road at its junction with U.S.
Highway 20 include provision for TURNING LANES in order to protect the
health and safety of Deschutes County residents and all others who drive
along that highway and Pinehurst Road. This is a very dangerous
intersection! Changing it from a diagonal crossing to a 90 -degree
crossing, as proposed, is a much needed improvement, but that will not
prevent potential accidents from confused or impatient drivers who pass
illegally while drivers are waiting to turn from the highway onto
Pinehurst Road.
We believe the same left- and right-hand turning lanes added to the
adjacent junction of the highway at Couch Market Road should be
installed at Pinehurst Road. Increased traffic on Highway 20, as well
as on Pinehurst Road, demands such turn lanes be installed in the
interest of public safety.
Please note that when the 117 acres of property at Mock Road and
Tumalo Reservoir Road (a reclaimed pumice pit owned by the Tumalo
Irrigation District and currently offered for sale) becomes a rural
neighborhood housing development, traffic from and onto Pinehurst Road
will become even greater and more dangerous to people who live and
travel in the area.
We urge you to contact the ODOT immediately to discuss the possibility
of adding turn lanes to the junction of Highway 20 and Pinehurst Road
before the state firms up its plans for improvements to that
heavily -used and unsafe intersection.
Thank you for your attention to this matter.
Sincerely,
Michele & Tom Grimm
19315 Pinehurst Road, Bend, OR 97701
Phone: (541) 617-1588 / Fax: (541) 617-1576
E-mail: m&tgrimm@dbscorp.com
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