1995-20110-Minutes for Meeting September 07,1983 Recorded 9/13/198395-20110
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DESCHUTES COUNTY BOARD OF COMMISSIONERS � L� ' 50 ^Artet 48
SEPTEMBER 7, 1983 COURTDAY MEETING
77, 1983
Chairman Young called the meeting to,��t�t',:1C�Commissioner
Prante and Commissioner Tuttle were a V,
Amendments to
the Agenda
Chairman Young read aloud the amendments. A dis-
cussion regarding waiver of fees for the Deschutes
River Recreation Homesites Homeowners Association
added to the amendments.
was
Discussion re- Jane Kirkpatrick, Family Counseling Director, had sent
garding Request the Board a memo dated August 22, 1983 requesting
for Proposals their input on whether or not she should serve on the
for Alcohol committee which will review alcohol program proposals
Services on a statewide level. She explained that the State
Mental Health Division is advocating contracting all
mental health services through the counties, but her
position is that the ORS gives the Counties the
authority to determine whether or not they shall
contract for these services and she would like to
maintain that option. She wanted to ascertain that
the Board supported this view before agreeing to serve
on this committee. It was the Board's concensus that
she should serve on the committee and supported her
position on the issue.
Discussion re- Neil Hudson, Director of Public Works, explained that
garding State the State is seeking comments from the County on their
6 -year Road Im- six-year road plan. He briefly outlined the proposed
provement Plan projects contained in the plan. He had sent a memo
dated Sept. 6 outlining the projects and recommending
support of the projects outlined in the plan as well
as a passing lane project on Hwy. 97 So. near Wickiup
Jct. and improvement of Hwy. 20 from 12th St. to 27th
St.
Acceptance of Mr. Hudson explained that this was a utility easement
Deed from along Industrial Way which runs south of Colorado St.
Brooks Re- A similar easement is being conveyed to the city for
sources Corp. property within city limits. This is a 60 -foot
easement.
MOTION: PRANTE moved to accept the deed.
TUTTLE: Second.
Commissioner Tuttle suggested that the County develop
a policy with regard to acceptance of easements and
deeds on behalf of the public.
VOTE: UNANIMOUS DISAPPROVAL.
U SHE
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SEPTEMBER 7, 1983 MINUTES: PAGE 1 L1 21995
• t VEL 50 pn�r y6
Discussion re- Chairman Young explained to the audience that this was
garding Paving not a hearing. Mr. Hudson explained that Special Road
of Main Access District #1 had requested that the County initiate an
Roads in Spec- LID formation, circumventing the petition process. Be-
ial Road Dist- cause it is not the County's policy to initiate such
rict #1 proceedings, Mr. Hudson had scheduled this before the
Board to obtain their direction. It was noted that
there are 1900 lots in this subdivision, with about
350 permanent residents. All lots are accessed
through three main roads: Stellar, Solar and Lunar,
which are the roads they wish to get paved.
Chairman Young called for comments from the audience.
James Cate, Road District Board member, came forward.
He stated that they had sent out a letter to all the
landowners, including nonresident, and had only gotten
about a 10% response. He estimated that 85% of the
residents are in favor. They figure that each lot in
the subdivision would be assessed a total of $165.
Dan Wilkerson of Solar Drive and also a road district
board member, stated that the three main roads are
currently taking all the road district money and if
these roads were paved more funds could be spent on
the lateral roads which are now neglected. The budget
is $45,000 per year with $38,000 actually collected.
He estimated that there were 1800 different property
owners in the subdivision.
Jack Broadley, Stellar Drive, stated that the roads
are deteriorating rapidly and that if they are not
paved they will soon need a new base of cinders put
down.
Tommy Thomas, Solar Drive, felt that everyone would
benefit from the road improvement since everyone
accesses through them.
Norman Friehbel, Solar Drive, stated that the side
roads would be benefited because more road district
funds would go to them and dust would be decreased.
He felt it would be very difficult to get responses
because of the large number of absentee owners.
Jack Edwards stated that he had contacted residents
who do not live right on the main roads and they were
also supportive. He felt that the roads would improve
the district a great deal and also noted that the poor
condition of the road had ruined his car.
Les Stone, Pontana Road, stated that this would save
the county money because of decreased maintenance
costs on the school buses that use those roads.
SEPTEMBER 7, 1983 MINUTES: PAGE 2
'VOL 50 PAGE 5
Mr. Hudson stated that the assessment is required to
be based on benefit, so lots directly accessed from
the main roads would be assessed more than those that
are not. Mr. Hudson agreed to provide the district
with an assessment formula so that people would be
aware of the assessment they would pay when they
petition for the project. This item will be on next
week's agenda when that information will be available.
Discussion re- Claude Strauss, Solar Drive, stated that the home-
garding Fee owners in Deschutes River Recreation Homesites had
Waiver for DRRH recently purchased two lots which they have developed
Community Hall into a park and they would also like to construct a
community center. Because their funds are very
limited, they requested a wavier of planning a
building fees for the project. It was the concensus
of the Board not to waive the fees; thereby not
setting a precedent of waiving fees for non-profit
organizations.
Acceptance of Mr. Hudson stated that the 35th Street LID bids had
Bids and Award
all come
in over the Engineer's estimate.
Rather than
of Contracts
start the
remonstrance process again, he
recommended
for 35th St,
that road
funds be used to pay the $5600
that was in
Preble Way and
excess of
the estimate.
Glenwood Ave.
MOTION:
PRANTE moved to accept.
LIDS
TUTTLE: Second.
VOTE:
UNANIMOUS APPROVAL.
Mr. Hudson
explained that this project's
bids all came
in over the
Engineer's estimate also and
recommended
that the
project be done with County forces.
He felt
that the
county could do the job for the
amount of the
Engineer's
estimate and that it would be
accounted for
in their
cost accounting system. He recommended
that
the Board
reject all the bids.
MOTION:
PRANTE moved to accept the suggestion
on
Preble Way.
TUTTLE: Second.
VOTE:
UNANIMOUS APPROVAL.
Mr. Hudson stated that other property owners had asked
to be included in the Glenwood LID project so that
additional roads would be paved. He recommended that
this LID be reinitiated next year incorporating the
additional area and that the bids be rejected.
MOTION: TUTTLE moved to accept the Director of
Public Works' recommendation regarding re-
jecting bids for Glenwood Avenue LID.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
SEPTEMBER 7, 1983 MINUTES: PAGE 3
The next one was in regard to repair of General Fund
vehicles. It was recommended that all repair work be
done by the Department of Public Works.
MOTION: TUTTLE moved to approve the General Fund
Vehicle Maintenance and Repair policy.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
The next policy was in regard to military leave for
National Guard and Reserves. Mr. Isham stated that he
is currently researching this. It may be that the
County is only required to compensate for the
difference between active duty pay and the employees
normal salary. Currently the County is compensating
the individual with their full pay while they are duty
and the person also receives active duty pay. This
policy will also require that a copy of their orders
be submitted to the Personnel Director. It was
suggested that this policy be considered after Mr.
Isham completes his research.
The next policy regarded travel expense sheets.
Attached were two sheets that were to be used.
SEPTEMBER 7, 1983 MINUTES: PAGE 4
"von 50 PACE 51
Request to Use
MOTION: TUTTLE moved to grant the request to for the
County Roads
use of County roads for the High Desert Road
for High Desert
Race with the stipulation that a standard
Classic Road
indemnity agreement be executed.
Race
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Consideration
Mike Maier, Director of Administrative Services, re -
of Rent In-
commended to the Board in a memo he had previously
crease on Teth-
submitted that the rent charged on the Tetherow House
erow House
be increased from $50 to $175.
MOTION: TUTTLE moved to maintain the current fifty
dollars per month with the stipulation that
if they have a request from the renters for
any improvement on the house that the rent
be renegotiated at that time.
YOUNG: Second.
VOTE: APPROVAL; PRANTE DISSENTING.
Consideration
Mr. Maier had formulated several policies for the
of Proposed
Board to review. The first was regarding the
Policies
withdrawal of funds deposited in deferred compensation
accounts.
MOTION: TUTTLE moved to accept the recommended defin-
ition of unforeseeable emergency for deferred
compensation.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
The next one was in regard to repair of General Fund
vehicles. It was recommended that all repair work be
done by the Department of Public Works.
MOTION: TUTTLE moved to approve the General Fund
Vehicle Maintenance and Repair policy.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
The next policy was in regard to military leave for
National Guard and Reserves. Mr. Isham stated that he
is currently researching this. It may be that the
County is only required to compensate for the
difference between active duty pay and the employees
normal salary. Currently the County is compensating
the individual with their full pay while they are duty
and the person also receives active duty pay. This
policy will also require that a copy of their orders
be submitted to the Personnel Director. It was
suggested that this policy be considered after Mr.
Isham completes his research.
The next policy regarded travel expense sheets.
Attached were two sheets that were to be used.
SEPTEMBER 7, 1983 MINUTES: PAGE 4
50
,Ioiii 2
Y� FACE
MOTION: TUTTLE moved to accept the policy on travel
expense verification sheets.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
The next policy regarded special services by Sheriff's
Department employees. Currently some deputies are
being hired for extra security and being paid outside
the County payroll, although they are using Sheriff's
department vehicles and authority. This would provide
that special services be contracted through the
County. This will be considered after received
Sheriff France's approval.
The next policy was in regard to amendments to the
Board Agenda.
MOTION: TUTTLE moved to accept the policy on the
amendments to the agenda.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
The last one was in regard to special leave; that is
when an employee is available for work but they cannot
come to work, such as in the case of a bomb threat or
weather conditions. This would allow "special leave"
to be taken and would not be deducted from the
employee's accumulated time.
MOTION: TUTTLE moved to accept the policy on special
leave.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Designation of Mr. Maier outlined what areas were to be designated
Smoking & Non- as non-smoking and smoking areas to comply with the
smoking Areas Oregon Indoor Clean Air Act. The Board expressed
their approval of the proposed areas.
Modification of Mr. Maier explained that they had varied slightly from
Conditions/Fee the originally approved site plan for the LaPine Sub -
Waiver for La- station. They must now submit a new site plan for
Pine Substation approval to the Planning Department. He is requesting
a fee waiver for this.
MOTION: PRANTE moved to waive the fee for ourselves.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Amendment to Denyse McGriff, Planning Department, was present to
Personal Ser- explain this. She noted the changes in the contracts,
vices Contracts one was the insurance clause previously discussed.
for Cultural The others, requested by the State, were the addition
Resources In- of an anti -kickback clause, a breach of contract
ventory clause and work and safety clauses. The contracts had
not yet been signed by the contractors at this point.
SEPTEMBER 7, 1983 MINUTES: PAGE 5
"Vey 50 -,1IcE
MOTION: TUTTLE moved that they authorize the Board to
sign the contracts following the execution
of the contracts by the contractors with
the amendments.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Commissioner Tuttle suggested that when grants become
available to the County, that the administration cost
first be estimated so that a benefit analysis could be
done to determine whether it would be worth accepting.
Appointment of Commissioner Tuttle stated that he had reviewed the
New Members to applications of two Bend area applicants to the
the Planning Planning Commission. He did not yet review the
Commission applicants from the LaPine area.
(action item) MOTION: TUTTLE moved to appoint Dr. James Powell
and Bob Robinson as new members to the
Planning Commission.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Appointment of MOTION: TUTTLE moved to reappoint Frances Penderoy
New Members to and Jim Morrison for one-year terms.
Central Oregon PRANTE: Second.
Regional Hous- VOTE: UNANIMOUS APPROVAL.
ing Authority
Board
(action item)
Appointment of MOTION: PRANTE moved to appoint Emily Allen to
New Member to the Central Oregon Health Planning Council.
Central Oregon TUTTLE: Second.
Health Planning VOTE: UNANIMOUS APPROVAL.
Council
(action item)
Ordinance 83- Mr. Isham explained that this is to ratify an action
061, Approving taken by the Rural Fire Protection District #2 Board
Ordinance of Directors. It was also noted that this is a res -
Adopted by olution and not an ordinance.
RFPD #2 MOTION: PRANTE moved to adopt Resolution 83-061.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Resolution 83- MOTION: TUTTLE moved to adopt Resolution 83-060.
060, Establish- PRANTE: Second.
ing Tax Antici- VOTE: UNANIMOUS APPROVAL.
pation Series
1983 Sinking
Fund
SEPTEMBER 7, 1983 MINUTES: PAGE 6
Resolution 83-
056, Approp-
riating Contin-
gency Funds
Within the
Sheriff's
Law Enforce-
ment Fund
Resolution 83-
057, Authoriz-
ing the Treas-
urer to Borrow
Funds
Petition and
Order 83-219
Designating
Newspaper
VOL 50 FACE 54
MOTION: PRANTE moved to adopt Resolution 83-056.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
It was noted that this would pay the issuance cost
of the TANs and a supplemental budget may be nec-
essary later.
MOTION: PRANTE moved to adopt Resolution 83-057.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: TUTTLE moved to sign petition and Order
83-219.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Resolution 83- It was noted that this had come from the County's
058, Approving financial advisors in Portland for the purpose of
Deschutes Co.'s selling Tax Anticipation Notes (TANs).
Official State- MOTION: TUTTLE moved to adopt Resolution 83-
ment 058 approving Deschutes County's Official
Statement.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Ordinance 83-
060, Amending
Ordinance 83-
057
Approval of
Amended Arbi-
trage Certifi-
cate
Resolution 83-
059, Proclaim-
ing Energy
Awareness Week
MOTION: PRANTE moved to read by title only.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Chairman Young so read.
MOTION: PRANTE moved to adopt Ordinance 83-060
amending Ordinance 83-057.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved to approve the amended Arbi-
trage Certificate.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
MOTION: PRANTE moved to adopt.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Declaration of MOTION: PRANTE moved to accept the Declaration of
Dedication of of a public road from Brooks Resources.
a Public Road TUTTLE: Second.
From Brooks Re- VOTE: UNANIMOUS APPROVAL.
sources
SEPTEMBER 7, 1983 MINUTES: PAGE 7
'VOL 50 PAC- 55
Signature of Mr. Isham noted that the check indicates that three
Grazing Lease years are being paid for in advance, but actually
for Doug Muck payment is being made for the current year and two
years in arrears.
MOTION: TUTTLE moved to execute the grazing lease
with Doug Muck with the understanding that
the check notations are cleared up.
PRANTE: Second.
VOTE: UNANIMOUS APPROVAL.
Discussion re- Commissioner Prante asked that this be delayed to the
garding Meeting next meeting.
Structure
Refund of Tax MOTION: PRANTE moved to refund the taxes as
Orders presented.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
MP -83-11, Dept. MOTION: TUTTLE moved to sign MP -83-11 and accept
of Veteran's the Declaration of Dedication.
Affairs (Fred PRANTE: Second.
Blanchfield) VOTE: UNANIMOUS APPROVAL.
with Declar-
ation of Ded-
ication
MP -83-13, MOTION: PRANTE moved to sign.
Craig Coyner TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Request for MOTION: PRANTE moved to approve the refunds as
Refunds presented.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
OLCC License Before the Board were the following OLCC License
Renewals renewal applications: Gino's Italian Specialties;
Tom's Market in LaPine; Sunriver Country Store; Elk
Lake Resort; American Legion, LaPine; Alfalfa Store,
Alfalfa; Brothers Stage Stop, Brothers; Marcellos
Italian Cuisine; Paulina Lake Resort; East Lake
Resort;%`Three Creeks Lakes Store; Beef and Brew;
LaPine Moose Lodge; LaPine Highway Center; Callahan's
;j Grocery; E1 Comedor Restaurant; Deschutes River Trout
House; Casa Del Ricardo; Sunshine Quick Stop; The Deli
Shop/Chuckwagon; and Black Butte Ranch.
MOTION: PRANTE moved to approve the permits as
presented.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
SEPTEMBER 7, 1983 MINUTES: PAGE 8
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1
VOL 50 PACE 56
MP -83-12, Geo. MOTION: PRANTE moved to approve the minor partition
James, Jr. for George James, Jr.
TUTTLE: Second.
VOTE: UNANIMOUS APPROVAL.
Being no further business, the meeting was adjourned.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
ALBERT A. YOUNG, 42HAI M
/I
u! nISRISTOW PRANTE, COMMISSIONER
AUR9lTCE A. "4TUTTLE, C6XMJ_SSIONER
/ss
SEPTEMBER 7, 1983 MINUTES: PAGE 9
