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1995-16458-Minutes for Meeting March 07,1984 Recorded 3/12/19849516458 va 52 FILED DESCHUTES COUNTY BOARD OF COMMISSIONERS MAR 12 1984 MARCH 7, 1984 COURTDAY MEETING MINUTES MARY p" Chairman Young called the meeting to order 6N."XIM CLERK Commissioner Prante and Commissioner Tuttle were also present. Amendments to Chairman Young read aloud the amendments to the the Agenda agenda. There were no changes or additions. Public Hearing Richard Isham, Legal Counsel, explained that on Proposed Road there were a number of establishment accomplished Establishments last year and these roads were not recommended for Deer Ridge for establishment to become County roads and Road, Foothill County maintained roads. There was a request Lane, and by respective parties to allow comments on the Foothill Loop recommendation. (action item) Dave Hoerning, Deschutes County Engineer, explained that in 1982 Mr. Ball sent a letter asking that the roads be accepted. The establishment of these roads were put on with other establishments. At that time the roads were recommended to not be accepted because they were not constructed to county standards. During the subdivision process in 1979, Bob Lovlien requested a waiver from the road requirments, which was granted. The roads were paved to a 20 foot width. The standard at that time was for a road to be paved to a 24 foot width with 4 foot shoulders. Chairman Young explained the procedure for the public hearing. The hearing was opened for public testimony. Pete Ball, 2805 S. W. Fairmont, Corvallis, Oregon, testified that he is petitioning for Foothill Loop and part of Foothill Lane to be maintained by the County. Mr. Ball continued that he understands the County standards were set up for a full highway width standard. He felt that purpose of that was to not incur any additional roads or maitenance upon the County's road system. Mr. Ball stated that when going through the subdivision process, they were dealing with a road into the subdivision that was a non -conforming road to the standard and a bond was out on it and had been extended for several years. They not only brought the road base up to a standard that it should have been built to, but also paved the road from the main County road into the subdivison as part of the conditions for subdivison approval. Mr. Ball stated that there should be different standards depending on the type of road need. This road is a dead end that loops around a subdivison as opposed to a main MEETING MINUTES - PAGE 1 KEYF, -riED 995 Vol, 52 PAUF 120 thoroughfare or County road. Mr. Ball continued that the base is built to a full standard that a normal County road should be built to. The corners are asphalted to hold the stress of people going around them. Mr. Ball stated that they feel enchancements to the County as far as the additional private tax revenue from this subdivison create enough income to justify having this road accepted if it is not a significant burden on the County system. The main concern is the two year-round permanent residence in that area as far as potential need for snow removal, which has been very remote because of the dry area. Mr. Ball stated that they were more than good citizens in spending an extra $40,000 bringing the road into the subdivison up to standard and eliminating a problem with a non -conforming road. There is a substantial shoulder built onto the road so that with the 20 - 24 foot width it would be sufficient for this dead end type of road going through a residential subdivision. Dave Hoerning stated that on November 27, 1979 the requested waiver from the County standards was approved. On December 12, 1979 the State Savings and Loan Association sent a letter to the County regarding the Star Ranch Subdivison advising that they had prepared to loan the $45,000 for the construction of the roads. Mr. Hoerning quoted a sentence from that letter: "The project is to be built as a private road as approved by the County Road Department". The County gave the private road standards when the County standards were waived. Mr. Hoerning continued that he feels the County would be setting a precedence by allowing roads of lesser standards into the County maintenance system. Mr. Ball stated that there is a difference to sub -standard roads and the road in question, which is of good quality and the width is the key consideration. Mr. Ball asked if in a residential subdivision a 32 foot wide road is needed? He feels that as long as the road is well built and the base is up to County standards, the maintenance demand on that road should not be signficiantly different (probably less not having truck traffic) than a regular County road. MEETING MINUTES - PAGE 2 VuI FAGS 1 1 Dave Hoerning explained that most of the roads in that area that are paved are under either homeowner associations or some type of district. Mr. Hoerning stated that on one section of the road where Foothill Lane meets Foothill Loop for 150 feet that there is distress where there is a slippage plain on the oil mat to the base and it is already cracking and moving. Mr. Hoerning suggested that a homeowners association be formed. Chairman Young closed the public hearing. Commissioner Prante asked if Mr. Ball's relationship with this project is that of developer? Mr. Ball explained that he is developer of a small subdivision at the end of Foothill Loop. Commissioner Prante asked if the specifications the County requires when a area wants an L.I.D. are the same requirements being required of the roads in question. Neil Hudson, Director of Public Works, replied yes, 24 foot of pavement and 33 foot of top. Commissioner Tuttle asked Mr. Ball if he had requested the 20 foot width for this road? Mr. Ball said they did not request the 20 foot width, but requested a road be built to County standard. At that time it was not so much the width that was a problem but the base width would require clearing of trees. To keep the character of the land the road needed to be narrowed down. MOTION: TUTTLE recommended to deny the establishment of Deer Ridge Road, Foothill Lane, and Foothill Loop. PRANTE: Second VOTE: UNANIMOUS APPROVAL Award of Neil Hudson explained that three bids had been Contract received for the replacement of the existing wooden for Obsidian bridge with a reinforced conrete box culvert on Avenue Box Obsidian Avenue. Mr. Hudson recommended awarding Culvert the contract to the low bidder which is E. M. (action item) Waldron, Inc. for $29,060. MEETING MINUTES - PAGE 3 VOL 52 FAG- 122 MOTION: PRANTE moved to go with the recommendation of the Road Department for the low bid of E. M. Waldron, Inc. for $29,060. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Discussion Commissioner Tuttle explained that last year Regarding original application was made for a $300,000 Possible Community Development Block Grant to establish Application a revolving loan fund for the County. Deschutes for Community County was one of four counties that was successful Development in obtaining this type of grant. Deschutes County Block Grant has the opportunity of applying for another for the same purpose and probably the same amount. Commissioner Tuttle continued that he had circulated to the Board members a copy of the proposed program standards for new loans that come out of the repayments from the loans already made and for consideration of loan applications out of the new grant. On page 2 of the program description under terms it should be modified to read: The maximum loan for any applicant of a loan made from the repayments of existing loans should be limited to $125,000 but the maximum loan for an applicant out of a new grant may be established at the maximum amount of that grant. Commissioner Tuttle explained the reason for this would be for new businesses coming into the area or businesses expanding to have the opportunity for a type of expansion capital to generate possibly 100 jobs. Commissioner Tuttle explained that there will be an additional hearing if the County applies for a community development block grant. Commissioner Tuttle continued that last fall the Certified Development Corporation, established under the terms of the Small Business Administration, was established here. Commissioner Tuttle proposed using the Finance Committee of the Certified Development Corporation to screen the proposals for the County and rank possibly the top six when there is a request for proposals. The Board of Commissioners will make the final decision. Commissioner Tuttle stated that in addition to the legal notices for future loan and grant proposals, he proposed to advertise in the following way: A display ad in the Bulletin and the Spokesman; a public service announcement and/or paid spots on the radio; press releases and direct letters to COED, the Bend, Redmond, and Sisters Chambers of Commerce, and the Certified Development Corporation to try to seek out applications. MEETING MINUTES - PAGE 4 vo1, 52 rm,_F 123 Mike Sullivan, Central Oregon Intergovernmental Council, explained that under the Community Development Program the State is due to receive eleven million dollars this year for a variety of purposes. 30% of that amount will be used for the economic development part of the program. Those funds will be primarily used for business loans made through jurisdictions. The criteria has become more restrictive. The State is looking for a two to one match on business loans, which means the County will be able to do no more than 30% of any loan package. The State is requiring that one job be created for every $15,000 invested in public money. The State is interested primarily in fixed assests (building, real estate and equipment) and are not interested in working capital loans. Working capital loans are possible as a component of a larger loan package that contains fixed assets. The economic development packages are no longer competitive. Deschutes County will not be competing with other jurisdictions. Applications are being accepted now and projects will be funded until the $3.3 million in economic development money is exhausted. Mr. Sullivan stated that we should be looking for loan packages as soon as possible. Mr. Sullivan stated that jurisdictions can apply for up to $500,000 and since applications are not competitive it depends entirely on the strength of the businesses involved in the package. MOTION: TUTTLE moved to proceed with the advertising for loan proposals to be submitted with the grant and a public hearing will be held when submitted. PRANTE: Second VOTE: UNANIMOUS APPROVAL Deschutes County Jerie Schutte, Personnel Specialist, explained that Policy a situation arised where there was question about Clarification the established policy regarding travel time. This (action item) policy will apply to all departments with the exception of the Sheriff's Deparmtent which is covered by union contract. Chairman Young read aloud the policy. Richard Isham suggested that this policy apply only to non-exempt employees. MOTION: PRANTE moved to adopt the policy with the presented change. TUTTLE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 5 vii 52 Fx-,F-24 Appointments to Commissioner Prante explained that the Central the Central Oregon Business Advisory Council is the council for Oregon Business the JTPA Programs in training for the tri -counties. Advisory Council Deschutes County is short by two members on the Board. Commissioner Prante nominated Joyce Genna and Lloyd Acousta to fill these postions. Both are retailers in the area and that is a representation needed on this board. MOTION: PRANTE moved to approve the appointments of Joyce Genna and Lloyd Acousta. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Approval of Chairman Young explained that when the Forest Proposed Land Service is acquiring property through an exhange Exchange or purchase, property under the Week's Law status Between the must be given approval by the governing body or Inn of the board. There is a proposed land exchange between 7th Mountain the Forest Service and Inn of the 7th Mountain and Deschtues where a small portion of land is under the Week's National forest Law status. under the Weeks Law Status Earl Nichols, Forestry Consultant, explained that (action item) the Week's Law involves land that was donated in the 1930's to the Forest Service for national forest status. The Inn is working with the Forest Service for an exchange of a piece of land up on top, none of which is inside of the river or picnic areas. Chairman Young read aloud the title of Order No. 84-053. MOTION: PRANTE moved to sign the Order approving the proposed land exchange between the Inn of the 7th Mountain and the Deschutes National Forest under the Week's Laws status. TUTTLE: second VOTE: UNAIMOUS APPROVAL Order No. Richard Isham explained that these transfers are 84-051, for cash for expenditures and the budgeted transfer Cash and are within the budget document. Chairman Young Budgeted read the title of Order No. 84-051. Transfers (action item) MOTION: PRANTE moved to sign order No. 84-051. TUTTLE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 6 Vol, 52 WA25 Order No. Richard Isham explained that these are transfers to 84-052 allow expenditures due to changes in personnel and Appropriation an under budgeted item. Chairman Young read the Transfers title of Order No. 84-052. (action item) MOTION: PRANTE moved to sign Order No. 84-052. TUTTLE: Second VOTE: UNANIMOUS APPROVAL Request for Ilene Donaldson explained that in 1979/80 the Board United Senior of Commissioners awarded the United Senior Citizens Citizens of a grant to purchase a van with a wheelchair lift Bend Trans- for the dial -a -ride program. This vehicle has portation enabled them to carry wheel chairs for the first Committee time. The vehicle now has 90,000 miles of use and ment Planning needs to be replaced. Ms. Donaldson explained that money provided the most economical way to handle this was to apply to the study from other sources, both ,to the Department of Transporation for new (action item) equipment and they have sent them their intention grants. The to do so. The cost will be much less than a direct $35,000 anticipated from the State purchase, but will require them to come up with 20% funding which they anticipate to be $3,500. Ms. Donaldson asked the Board if it would be agreeable MOTION: TUTTLE moved to sign the with them to sell the current van and use that money as all or part of the match money for the new and authorize grant, providing it is accepted. the Chairman to sign the MOTION: TUTTLE moved to acknowledge the Board's approval to sell the wheel chair van to provide the balance of the match. VOTE: UNANIMOUS APPROVAL PRANTE: Second VOTE: UNANIMOUS APPROVAL Signaure of John Andersen, Planning Director, explained that Application this is a request for a grant for $35,000 to assist for Post- with the development of the river study. The Acknowledg- total budget is for $70,000 and we are indicating ment Planning that there will be $35,000 of other money provided Grants to the study from other sources, both in -County (action item) contributions and hopefully other grants. The $35,000 anticipated from the State through this grant would be spent on the consultant. MOTION: TUTTLE moved to sign the application for a planning grant from LCDC and authorize the Chairman to sign the grant. PRANTE: Second VOTE: UNANIMOUS APPROVAL MEETING MINUTES - PAGE 7 Vol, 52 !iiuF 126 Signature of Richard Isham explained that Deschutes County Agreement has had a long standing agreement with the City of Between Bend and the Humane Society and last year the Deschutes City of Redmond was added to this agreement. It County, City has taken some time to work out the agreement but of Redmond, is in essence the same agreement we have had for City of Bend, years. and Humane Society of MOTION: PRANTE moved to sign the agreement between Central Deschutes County, City of Bend, City of Oregon Redmond, and the Deschutes County Humane (action item) Society. TUTTLE: Second Commissioner Tuttle explained that he is working with the City of Redmond to find a dog shelter which might result in a lease agreement. VOTE: UNANIMOUS APPROVAL Signature of This contract was approved by the Board February Contracts for 29, 1984 for a new pickup cab and chassis for the Public Works Public Works Department Sign Installer. Department Pickup Cab MOTION: TUTTLE moved to sign the contract. and Chassis PRANTE: Second (action item) VOTE: UNANIMOUS APPROVAL Appointment Chairman Young read a letter received from to the River the River Forest Acres Special Road District Forest Acres appointing Joseph Maltby and Jean Seidel to Special Road serve as Road Commissioners. District MOTION: TUTTLE moved to appoint Joseph Maltby and Jean Seidel to serve as Road Commissioners providing they are registered voters. PRANTE: Second VOTE: UNANIMOUS APPROVAL Request for Before the Board of Commissioners were the Refunds following requests for refunds: Robert Godfrey, $100; Ellis Kirkpatrick, $25; Paul Sinnard, $10; and Shirley Mann, $31.20 MEETING MINUTES - PAGE 8 vot 52 FAIF 12 1 Being no further business the meeting was adjourned. DESCHUTES COUNTY BOARD OF COMMISSIONERS Albert A. Young OChaairm�, s ristow Prante, Commissioner Laurence A. 7uttleL Commissioner BOCC:ap l MEETING MINUTES - PAGE 9