1995-16334-Minutes for Meeting April 11,1984 Recorded 4/23/1984von 52 FACE 683
95-16334
F-IL p
DESCHUTES COUNTY BOARD OF COMMISSIONERS APR 23 1984
APRIL 11, 1984 - REGULAR MEETING MARY SUE P
ILUtIOW, CO, CLERK
Chairman Young called the meeting to order at 10:00 A.M.
Commissioner Prante and Commissioner Tuttle were also present.
Amendments to Chairman Young read aloud the amendments to the
the Agenda agenda. There were no changes or additions.
Public Hearing Chairman Young explained the procedure of the
on Proposed public hearing.
Land Exchange
Between Richard Isham, County Counsel, explained that
Deschutes this exchange is approximately 1,636 square feet
County and of Bend Industrial Development land for a tax lot
Bend Industrial in the City of Redmond. The purpose of the
Development exchange is to acquire additional road right-of-way
Corporation on Industrial Park Blvd. The parcels are of equal
Order No. value at $1,100 per parcel per certificates of the
84-049 Assessor.
(action item)
Chairman Young read aloud Order No. 84-049. The
public hearing was opened for testimony in favor of
and opposed to the exchange. Being no testimony,
hearing was closed.
MOTION: TUTTLE moved to adopt Order No. 84-049.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Public Hearing Richard Isham explained that six weeks ago the
on Proposed Board of Commissioners declared their intention to
Land Exchange exchange property with Donald N. Bauhofer. The
Between parcels of property proposed for exchange by Donald
Deschutes County N. Bauhofer is of equal or greater value.
and Donald N.
Bauhofer - Chairman Young read aloud Order No. 84-050. The
Order No. public hearing was opened for those in favor of the
84-050 order.
James E. Peterson, representing Donald Bauhofer,
explained that they had no testimony to present
but would like to reserve the right to rebut.
Tom Dickens explained that he had a counter-offer
for the County, which he submitted.
Bob Borlen asked what the savings would be to the
County after insurance, utility costs, i mss;°,iD
furnished while renting, and the saving mov�g
into a new building. 1619
MEETING MINUTES - PAGE 1
VOL 52 PACE 684
Michael Maier, Director of Administrative Services,
explained that the rent on the current facility for
this year will be $52,244.28 including utilities
and some janitorial service. An estimate on the
utility cost has not been done, but it is assumed
that it will be no more than $1,000 per month. Mr.
Maier stated that some tenants may be maintained at
the building to offset the utility and janitorial
costs. Mr. Maier explained that the County is
currently paying fire insurance for the post office
building, which will no longer be paid if the
exchange is approved.
Harry Fredenhagen explained that he lived next door
to the clinic and expressed his concern with the
juveniles who will be coming to the building.
Chairman Young explained that this building would
be for the use of the Health Departments not for
the Juvenile Department.
Michael Maier explained that the expenses for
acquiring this commercial space would be less than
$27 dollars per remodeled foot.
Commissioner Prante stated that the County has
looked extensively into this exchange and consider
it to represent a significant savings to taxpayers.
Being no further testimony, the hearing was closed.
Chairman Young stated that by paying rent for the
present facility no equity is being achieved and
equity is valuable. With this exchange the County
can build equity and amortize out in approximately
6 years. This will be strictly for the benefit of
the taxpayers of the County.
Commissioner Tuttle stated that the location of the
proposed building improves access to a larger
amount of the county population. A number of the
people who use these services provided at the
current location are ambulatory or semi -ambulatory,
or do not have transportation. Commissioner Tuttle
explained that most complaints he has heard about
the current location is the inconviences of
reaching them. With the current location it
requires time getting the staff back and forth,
mail delivered, and other required services.
Commissioner Tuttle stated that it is important to
locate facilities as close to existing facilities
as possible.
MEETING MINUTES - PAGE 2
VOL 52 FnuF 685
MOTION: TUTTLE moved to adopt Order No. 83-050.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Signature of
Charlie Plummer., Public Works Department,
Right -of -Way
explained that the County has requested that the
Service Agree-
Oregon Department of Transportation prepare plans
ment for
for the reconstruction of the Squaw Creek Bridge.
Squaw Creek
This bridge is being financed under the Special
Bridge
Bridge Replacement Fund which provides the County
(action item)
pay 25% of the cost of the contract. The existing
Transportation,
channel needs to be relocated which requires the
Sunriver and
acquisitions of right of way and easements from the
Deschutes County
adjacent land owners. The Department of
(action item)
Transportation provides the service of their right
of way staff to assist on this project. The right
of way service agreement is necessary so they may
continue to work on this project. The Public Works
Department recommended approval of this agreement.
MOTION: PRANTE moved to sign the Right of Way
Service Agreement for the Squaw Creek
Bridge.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Signature of
Charlie Plummer explained that the County is
Cooperative
currently monitoring the construction of the
Improvement
east access road to the Sunriver Development,
Agreement
which Sunriver-Properties is constructing to
Between
provide additional access to their development.
Oregon Depart-
This agreement covers all of the obligations of
ment of
each party for the construction and maintenance of
Transportation,
the roads and interchange structure. The Public
Sunriver and
Works Department recommended approval of this
Deschutes County
agreement. Richard Isham, Legal Counsel, stated
(action item)
that since this agreement requires the County to
accept the road as a county road, approval of the
agreement must be limited to the understanding that
any such acceptance is subject to future
legislative action.
MOTION: PRANTE moved to enter into the cooperative
agreement between Department of
Transportation, Sunriver and Deschutes
County with the limitations as stipulated
by Legal Counsel.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 3
VOL 52 FADE 6(6
Signature of
Chairman Young explained that the bid was awarded
Landfill
at a previous meeting and now requires signature.
Compactor
Contract
MOTION: TUTTLE moved to sign the contract for the
(action item)
Landfill Compactor for which the bid was
previously awarded:
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Signature of
Richard Isham explained that this contract
Mental Health
modification is a reduction in funds; therefore,
Division
there is no subcontract agreements.
Contract
Modification
MOTION: PRANTE moved to sign the Mental Health
(action item)
Division Contract Modification.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Signature of
Richard Isham explained that there is an agreement
Municipal Lease
and a resolution. Mr. Isham recommended approval
and Option
on a contingency. This provides for the transfer
Agreement with
of the title and obligation to pay on the computer
Imperial
received from Clackamas County. There is an
Municipal
Assumption Agreement and a check on the way from
Services
Clackamas County. Mr. Isham recommended approval
Group, Inc.
of the resolution, municipal lease, option
(action item)
agreements, and exhibits subject to the $65,000
being received from Clackamas as the assumption fee
and the assumption agreement duly executed by the
Board of Clackamas County.
Chairman Young read aloud the resolution.
MOTION: TUTTLE moved to adopt Resolution No.
84-011 approving entering into an
agreement with Imperial Municipal Services
Group, Inc. and to approve the form of the
Municipal Lease and Option Agreement with
the contingency that the County receives
the $65,000 payment from Clackamas County
plus the assumption agreement.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 4
VOL 52 FADE 6S7
Resolution Commissioner Tuttle explained that he learned
Regarding Inter- of the possibility of this intervention late
vention in PUC last week. Commissioner Tuttle stated that he had
met with the City Attorney's staff of the City of
Portland in order to discuss the possibility of
Deschutes County intervening in the actions of the
State of Oregon Public Utility Commissioner. The
Public Utility Commissioner has re -opened public
discussion and testimony relating to actions on
various conservation and renewable resource
activities in the state. It has been some time
since the Public Utility Commissioner has accepted
public testimony. Commissioner Tuttle explained
that since adoption of the river study ordinance
and since some of those elements are in the
Comprehensive Plan, it is important to intervene in
order to get the information during this process.
The City of Portland has confirmed that they will
provide all of the legal work and Deschutes County
can choose to adopt or adapt any part of their
legal work or submit revisions or information of
its own. The City of Portland will provide all the
briefs and background papers that their staff
develops. Commissioner Tuttle recommended that the
County interevene in the case which is called
Oregon Public Utility Commissioner Investigation
No. UM21.
MOTION: TUTTLE moved to adopt Resolution No.
84-012.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Addendum
to
Chairman Young read aloud the
Addendum to the
Personal
Personal Services Contract designating
Margaret
Services
Slowthower to perform services
as speech
Contract
with
pathologist when necessary.
Nancy P.
Ricker
(action
item)
MOTION: TUTTLE moved to sign
the Addendum to
the Personal Services
Contract with Nancy
P. Ricker designating
Margaret Slowthower
as a designee.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 5
Maintenance
Agreement
Between
Deschutes
County and
Diverse
Integrated
Systems, Inc.
(action item)
VOL 52 PAGE 688
Commissioner Tuttle explained that the ballot
tabulator has been recently serviced and because
of the age of the machine and the number of
elections this year it was decided to have a
maintenance agreement. This agreement includes
an on-call service the night of the election in
case of problems.
MOTION: TUTTLE moved to authorize the Chairman of
the Board to sign a maintenance agreement
between Deschutes County and Diverse
Integrated Systems, Inc.
PRANTE: Second
VOTE: UNANIMOUS
Maintenance This maintenance guarantee will cover two
Guarantee calculators within the Assessor's Office.
Between Deschutes
County and MOTION: PRANTE moved to authorize the Chairman to
Monroe Systems sign the Maintenance Guarantee.
for Business TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Appointment Chairman Young read aloud a letter received from
to Special Special Road District No. 1 nominating Walter R.
Road District Hulbert to fill the expired term of James E. Cate.
No. 1 Mr. Hulbert's term will expire December, 1986.
MOTION: PRANTE moved for the appointment of Walter
R. Hulbert.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Request for Before the Board of Commissioners was a refund for
Refunds Ken Hays in the amount of $10.40.
Being no further business at this time, the Board recessed and will
reconvene at 1:30 P.M. this date at which time they will meet with
Department Heads.
DESCHUTES COUNTY BOARD OF COMMISSIONERS
