1995-16370-Minutes for Meeting April 18,1984 Recorded 4/25/1984DESCHUTES COUNTY BOARD OF COMMISSIONERS
APRIL 18, 1984 - COURTDAY MEETING
Amendments to
the Agenda
Consideration
of Ordinance
No. 84-009
(action item)
Chairman Young read aloud the
agenda. There were no changes
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amendments to the
or additions.
Chairman Young read aloud the ordinance.
Hoy Fultz, Redmond and Deschutes County Fire Chief,
explained the reason for this ordinance is that
during closed burning season the County has no
control over the lands that are not included in the
fire districts, the state forest lands, and the
federal land. This ordinance would enable control
over these non -protected lands through closed
burning seasons.
Chairman Young explained that he had been
designated to issue fire permits and wondered who
he should contract regarding these permits.
Pete Hansen, City of Bend Fire Chief, explained
that a guideline could be drawn up to assist the
County in this permit process and they would be
willing to work with the person designated with
issuing of permits.
MOTION: TUTTLE moved for the first and second
readings of Ordinance No. 80-009 by title
only.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
MEETING MINUTES - PAGE 1
Chairman Young read the first and second readings
of Ordinance No. 84-009 by title only.
MOTION: PRANTE moved to adopt Ordinance No. i1ED
84-009. K v
TUTTLE : Second 161995
VOTE: UNANIMOUS APPROVAL m
Approval of the
Pete Hansen, representing all fire departments of
Blue Dot
Deschutes County, explained that several years ago
Hydrant Program
fire departments throughout the state were looking
(action item)
for ways to identify hydrants in residential or
rural areas. As a result of this the Blue Dot
Hydrant Program was adopted. A reflective blue dot
is placed in the center of a highway or street near
a hydrant identifying the location. The approval
of this program will enable the blue dots .to -.be
located on county roads. Mr. Hansen sugggested using
the same criteria to be used for the State Highway
Department.
MEETING MINUTES - PAGE 1
VOL 72 PA,,-: vu
MOTION: PRANTE moved to adopt the policy.
TUTTLE: Second
Richard Isham, County Counsel, suggested that the
rules.be adopted by resoltuion.
VOTE: UNANIMOUS APPROVAL
Approval of Darrell Davidson, Sheriff's Department, explained
911 Agreement that this is the sign -off to be sent to the State.
(action item) This is Plan I with one comunication center at the
fire hall. It is anticipated -that a director will
begin July 1, 1984 and the system should be in
operation July 1, 1985.
MOTION: PRANTE moved to approve the 911 Agreement.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Discussion with Chairman Young explained that there has been a
Bob Burton request for the Board of Commissioners to endorse
(action item) an extension of Mr. Burton's project in the Sisters
area. The project, had been given one extension.
Jim Curtis, Oregon Economic Development Department,
explained that two years ago, Mr. Burton applied
for eligibility for industrial development revenue
bonds for Burton's Inn in Sisters. At that time
the revenue bonds were appproved. Mr. Burton was
unable to sell the bonds and was given an extension
last year for another year. Mr. Burton is still
unable to sell the bonds and before the Economic
Development Department will review the application
for extension they must have the following:
Expression of' continuation of eligibility in the
form of a resolution from the County; evidence that
there is a buyer for the bonds and will be able to
close within a reasonable length of time; and there
has been no significant changes in the project as
originally submitted to the Commission. To this
date, the Economic Development Commission has not
received any of the required information.
Commissioner Tuttle stated that he understood that
the ownership entity is different now than it was
in the original request for bonds.
Mr. Curtis said that was correct. It was
originally Mr. Burton and his wife and has now
changed to a corporation.
MEETING MINUTES - PAGE 2
52 FA,c `fid?
Commissioner Prante stated that it is very
important that the County is supportive of hiring
the personnel need for the river study.
Commissioner Tuttle asked Mr. Andersen if it would
be possible to apply some grant funding toward this
salary, if received?
Mr. Andersen has anticipated using grant monies
for this reason.
Commissioner Tuttle explained that the budget has
sufficient contingency to take care of the request.
MOTION:
VOTE:
MEETING MINUTES - PAGE 3
PRANTE moved to proceed with hiring a
consultant to support the River Study Task
Force matters as soon as possible.
TUTTLE: Second
UNANIMOUS APPROVAL
MOTION: TUTTLE moved to take no action on this
item since there is no formal request from
Mr. Burton before the Board.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Discussion
John Andersen, Planning Director, explained that
regarding River
the Task Force has made some progress towards
Task Force
finding some sources for funding, they have done
Staff
work on initiating technical reports from the
(action item)
various state agencies, and improved coordination
and consultation with agencies involved. They
have discovered that there will be a significant
amount of work that will be necessary at a local
level, whether or not the grants come in and a
consultant is hired. For that reason, the Task
Force has determined that it will be appropriate to
hire a planner/coordinator to assist in this
process, since both the City and County Planning
Departments do not have sufficient time to carry
out the necessary functions. Mr. Andersen
stated that the recent FERC action in regard to the
Arnold Flume project emphasizes the need for
additional staff assistance in this program. At
this point it is estimated that approximately
$24,000 will be necessary from the County for
funding and approximately $8,000 from the City,
which includes benefits. This will begin on July
1. Mr. Andersen explained that there is a
possibility that this amount will not be sufficient
depending on the type of applications received for
the position.
Commissioner Prante stated that it is very
important that the County is supportive of hiring
the personnel need for the river study.
Commissioner Tuttle asked Mr. Andersen if it would
be possible to apply some grant funding toward this
salary, if received?
Mr. Andersen has anticipated using grant monies
for this reason.
Commissioner Tuttle explained that the budget has
sufficient contingency to take care of the request.
MOTION:
VOTE:
MEETING MINUTES - PAGE 3
PRANTE moved to proceed with hiring a
consultant to support the River Study Task
Force matters as soon as possible.
TUTTLE: Second
UNANIMOUS APPROVAL
VOL 52 FAGS 7a2
Commissioner Tuttle stated that the County has
received notice that FERC has issued an exemption
to the Arnold Irrigation Gregory Hydro Resource
Joint Venture Project where they would take out
approximately double the amount of water taken out
at the existing Arnold Irrigation. Commissioner
Tuttle explained that from FERC's standpoint this
means that the project can proceed based on
obtaining State permits. Commissioner Tuttle
stated that during the hearing process the counties
were repeatedly assured that FERC would pay
attention to local concerns in its process. On
this particular process Deschutes County intervened
formally with FERC. The County resolution,
state-wide planning goals and any other relevant
information that could be gathered was sent to FERC
asking them to delay the action until the local
concerns were dealt with and until the ordinance
was in place and purposes of the resolution could
be carried out. This project is across from Meadow
Camp and up the river from the Inn of the 7th
Mountain and has some definite economic effects.
Commissioner Tuttle stated that this points out
that FERC is not paying any attention to cumulative
impacts. Senator Packwood, Senator Hatfield and
Congressman Bob Smith have all written letters to
FERC asking them to delay either issuing exemptions
or licenses until a cumulative study has been done
on the Deschutes River. Commissioner Tuttle
explained that the next step in the process will be
for the developers to go through the County
conditional use process, which will show whether
the state will acknowledge the local concerns.
This points out the need to continue the commitment
to getting the river study done and the standards
established so that everyone has certainty that the
State and developers will adhere to them.
Commissioner Tuttle explained that Craig Coyner,
Mayor of Bend, two or three members of the task
force and himself will be going to Tacoma to make a
presentation before the Power Planning Council on
what the local concerns are. The Power Planning
Council is about to embark on a hydro assessment
for the entire region and some funding for local
studies will be available.
MEETING MINUTES - PAGE 4
MOTION: TUTTLE moved to sign the Consortium
Agreement.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Signature of MOTION: PRANTE moved to sign Tentative Plan No.
Subdivision 640.
Mylar for TUTTLE: Second
R. D. Remund VOTE: UNANIMOUS APPROVAL
TP No. 640
Other Staff/ Commissioner Prante explained that a person has
Public concerns resigned from the COIC Board of Directors and
Deak Preble has agreed to serve on the board.
MEETING MINUTES - PAGE 5
VOL 52 PAGE 7"J3
Agreement
Neil Hudson, Director of Public Works, explained
Between
this is a standard agreement for issuing the
Deschutes
permits for the oversize/overwidth vehicles. The
County and
State will issue the permits for the Counties
Oregon Dept.
along with their permits so that only one permit
of Trans-
will be required.
portation
for Issuance
MOTION: PRANTE moved to sign the agreement between
of Oversize/
Deschutes County and the Oregon Department
Overwidth
of Transportation for issuance of
Vehicle
oversize/overwidth vehicle permits.
Permits
TUTTLE: Second
(action item)
VOTE: UNANIMOUS APPROVAL
Construction
Neil Hudson explained that this agreement will be
and Maintenance
for the railroad crossing protection on Reed Market
Agreement for
Road. The cost to the County is roughly 10% of the
Reed Market
cost of the project.
Road Crossing
(action item)
MOTION: TUTTLE moved to sign the Construction and
Maintenance Agreement for the Reed Market
Road crossing.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Signature of
MOTION: TUTTLE moved to sign the Awbrey Butte
Awbrey Butte
Sub -lease with KLCC.
Sub -lease
PRANTE: Second
with KLCC
VOTE: UNANIMOUS APPROVAL
(action item)
Signature of
Richard Isham explained that this is the Job
Consortium
Training Act Consortium Agreement set up three
Agreement
years ago when the State of Oregon pulled out of
(action item)
the CETA program. This agreement provides for the
continuation of the program.
MOTION: TUTTLE moved to sign the Consortium
Agreement.
PRANTE: Second
VOTE: UNANIMOUS APPROVAL
Signature of MOTION: PRANTE moved to sign Tentative Plan No.
Subdivision 640.
Mylar for TUTTLE: Second
R. D. Remund VOTE: UNANIMOUS APPROVAL
TP No. 640
Other Staff/ Commissioner Prante explained that a person has
Public concerns resigned from the COIC Board of Directors and
Deak Preble has agreed to serve on the board.
MEETING MINUTES - PAGE 5
got
52 Fir.
MOTION: PRANTE moved to appoint Deak Preble to
serve on the COIC Board of Directors.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Commissioner Prante explained that a policy has
been developed by County Counsel which states that
all legal documents, leases, agreements, and
contracts be reviewed by Legal Counsel prior to
submission to the Board. It also provides that
these documents be routed to the Board at least 24
hours before Board action.
MOTION: PRANTE moved to adopt the policy.
TUTTLE: Second
VOTE: UNANIMOUS APPROVAL
Lease Agreement
Richard
Isham explained that this is for the
Between
property
acquired by the County which will
Deschutes
eventually
be a part of the Division Street
County and
overpass.
There is currently a billboard sign
Carlson Signs
and the
County is now entitled to the rent.
(action item)
MOTION:
TUTTLE moved to sign the Lease Agreement
between Deschutes County and Carlson Signs
for a month to month lease.
PRANTE: Second
VOTE:
UNANIMOUS APPROVAL
Maintenance
MOTION:
PRANTE moved to authorize the Chairman
Guarantee
to sign the maintenance guarantee.
with Monroe
TUTTLE: Second
Systems for
VOTE:
UNANIMOUS APPROVAL
Business
for
Calculators
in the
Treasurer/
Tax Dept.
OLCC Liquor
MOTION:
PRANTE moved to grant the OLCC Liquor
License
License renewal for the Sisters KOA
for Sisters
Campground.
KOA Campground
TUTTLE: Second
VOTE:
UNANIMOUS APPROVAL
Being no further business, the meeting was adjourned.
The Board of Commissioners will reconvene at 1:30 this date for
department head meetings.
MEETING MINUTES - PAGE 6
,r1 52 FACE 6�
DESCHUTES COUNTY BOARD OF COMMISSIONERS
Alb
OF
. You ,
s ow Prante, Commissioner
Laurekce A. Tuttle,j Commissioner
BOCC:ap
MEETING MINUTES - PAGE 7