1995-14745-Order No. 84-155 Recorded 6/20/19849%F:— 14 715
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF
An Order Accepting The
Engineer's Assessment Report
and Setting a Hearing on
the Proposed Assessment For
Road Improvements in Mathers
L.I.D.
ORDER NO. 84-155
REViEWc
LEG COUNSEL
DESCHUTES COUNTY, OREGON
4:
37
VOL 33 Phrr-- 496
WHEREAS, the Board of County Commissioners of Deschutes
County, Oregon, has received the Engineer's proposed assessment
for each parcel of land for the improvement of roads in Mathers
L.I.D.; and
WHEREAS, ORS 371.645 provides that the Board must set a
public hearing by Order of the Board to hear objections to any
such proposed assessment; now, therefore,
THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY,
OREGON, ORDERS as follows:
Section 1. That the report of the Engineer, marked Exhibit
"A", attached hereto and by this reference incorporated herein,
is hereby accepted, and that a public hearing for the purpose of
hearing objections to the proposed assessment shall be held on
Wednesday, July 11, 1984, at 10:00 a.m. in the Deschutes County
Courthouse Annex, Bend, Oregon.
Section 2. That the Director of Public Works, on behalf of
the Board of County Commissioners, mail written notice within
five days of the date of said hearing to the owners of the
parcels described in Exhibit "A", identifying the parcel, showing
the proposed assessment, and giving notice of the hearing
scheduled in Section 1 of this Order.
Section 3. That the written notice to be given in Section 2
shall comply substantially with the form of notice marked Exhibit
"B", attached hereto and by this reference incorporated herein.
DATED this ,�041 day of , 1984.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
AT EST:
7
Recording Secretary
1 - ORDER NO. 84-155
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' MEMORANDUM
TO: BOARD OF COUNTY COP'MISSIONERS
va 53 ?ALc 497
FROM: DAVE HOERNING, COUNTY ENGINEER ?,%y4
DATE: JUNE 20, 1984
SUBJECT: AMENDED ENGINEER'S REPORT FOR MATHERS ROAD L.I.D., W-77
BACKGROUND:
Mathers Road L.I.D. was initiated by Resolution by the Deschutes County Board
of Commissioners on July 20, 1983. The property owners responded favorably to
the remonstrated amount of $31,000.00 and the improvements were ordered by the
Board of Commissioners on August 17, 1983. The original amount was based on an
actual bid given to the property owners by a contractor. Fifteen (15) percent
was added to the bid for engineering and administration services.
Due to weather restrictions, the Public Works Department postponed this
improvement until the Spring of 1984 at which time plans and specifications
were prepared.
The project was advertised in the Daily Journal of Commerce and the Bend
Bulletin for a two week period.
Six (E) firms requested plans with two (2) firms submitting bids prior to the
bid deadline. The low bidder was R.L. Coats, of Bend, Oregon, in the amount of
$34,500.00. The Engineer's estimate based on calculated quantities was
$38,100.00
Attached for your review is the compilation of all bids showing the unit
prices.
UPWWWORM
The original Engineer's Investigation was performed in response to Resolution
Numer 83-040 which initiated the Mathers Road Local Improvement District. Due
to the bid price being higher than the remonstrated cost, the Engineer has
reinvestigated this project. The Engineer's reinvestigation of the Mathers
Road Local Improvement District found the following:
1. In the judgement of the Public Works Director, improving this portion
of Mathers Road to Deschutes County Road Standards for a Rural Local
Road is feasible.
2. For this road to meet County Road Standards the following work must be I
completed:
a. Clearing and Grubbing - the existing road must be cleared to a
width of approximately forty feet.
b. Subgrade - a substantial amount
construct subgrade. There will
provide proper drainage.
EXHIBIT "A"
of earthwork will be required to
be limited construction required to
VOL 53 r,An 498
c. Base - placing, shaping, compacting and fine grading of base will
be required. A four inch depth of compacted rock base would be
utilized in conjunction with asphaltic concrete. The finish width
shall be thirty-two (32) feet measured between the edge of
shoulders.
d. Paving - the paving will be a two (2) inch compacted depth of
asphaltic concrete. The pavement will be twenty-four (24) feet in
width.
3. The estimated cost for improving a portion of Mathers Road as outlined
above, is:
Original Estimate New Estimate
a.
Clearing and Grubbing
$1,000.00
$4,400.00
b.
Subgrade
2,000.00
9,750.00
C.
Base
8,000.00
6,600.00
d.
Paving
16,000.00
13,750.00
e.
Engineering/Administration
4,000.00
5,500.00
$31,000.00
$40,000.00
4. The fairest method of assessment for this Local Improvement District
would be an equal assessment for each ownership ($40,000.00/10 lots =
$4,000.00 for each ownership).
5. Attached is a description, assessed value, estimated amount assessed
and name of owner for each lot in the Local Improvement District.
The Public Works Department has received a commitment from R.L. Coats to allow
the County a grace period for remonstrance prior to awarding the bid.
County Legal Counsel recommended July 11, 1984 as the earliest date for a
second remonstrance hearing.
The Public Works Department recommends a second remonstrance be held for
Mathers Road L.I.D. in the amount of $40,000.00 to be divided equally by the
ten (10) benefited properties and that the hearing date for said remonstrance
be set for July 11, 1984.
The Public Works Department further recommends that, if the outcome of the
remonstrance is favorable, the contract for the construction of the Mathers
Road L.I.D. project be awarded to the low bidder, R.L. Coats, of Bend, Oregon,
in the amount of $34,500.00 on July 11, 1.984. This would allow the project to
proceed as expeditiously as possible.
DH: NK: wg
11SLNAM
1. William G. Giskaas
Vol
Im L= ASSESSED
VALUE
17-12-17 313 $96,560.00
53 pAic4,
ESTIMATED
COST
$4,000.00
17-12-17 316 $107,780.00 $4,000.00
17-12-17 319 $73,500.00 $4,000.00
17-12-17 320 $76,320.00 $4,000.00
17-12-17 321 $68,250.00 $4,000.00
17-12-17 322 $84,350.00 $4,000.00
17-12-17 323 $116,770.00 $4,000.00
17-12-17 326 $85,690.00 $4,000.00
17-12-17 327 $136,540.00 $4,000.00
17-12-17 329 $122,770.00 $4,000.00
TOTAL $40,000.00
Colleen J. Giskaas
63485 O.B. Riley Road
Bend, OR 97701
2.
Raymond G. Spencer
P.O. Box 1130
Bend, OR 97709
3.
Sterling A. Williver
Gretchen Williver
P.O. Box 1130
Bend, OR 97709
4.
Steven W. Mathers
Janice Mathers
63475 O.B. Riley Road
Bend, OR 97701
5.
James S. Drew
Kathryn A. Drew
63495 O.B. Riley Road
Bend, OR 97701
6.
Richard W. Koth
Betty A. Koth
63515 O.B. Riley Road
Bend, OR 97701
7.
William T. Hollinger
Margaret M. Hollinger
63471 O.B. Riley Road
Bend, OR 97701
S.
Kenneth W. Mathers
Betty A. Mathers
P.O. Box 7213
Bend, OR 97708
9.
Keith W. Harless
Susan E. Harless
20140 Mathers Road
Bend, OR 97701
10.
Brady A. Smith
Mary E. Smith
63470 O.B. Riley Roaad
Bend, OR 97701
Vol
Im L= ASSESSED
VALUE
17-12-17 313 $96,560.00
53 pAic4,
ESTIMATED
COST
$4,000.00
17-12-17 316 $107,780.00 $4,000.00
17-12-17 319 $73,500.00 $4,000.00
17-12-17 320 $76,320.00 $4,000.00
17-12-17 321 $68,250.00 $4,000.00
17-12-17 322 $84,350.00 $4,000.00
17-12-17 323 $116,770.00 $4,000.00
17-12-17 326 $85,690.00 $4,000.00
17-12-17 327 $136,540.00 $4,000.00
17-12-17 329 $122,770.00 $4,000.00
TOTAL $40,000.00
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EXHIBIT "B"
NOTICE OF PROPOSED ROAD IMPROVEMENT
DATE:
TO: (Name)
(Address)
(City, State, Zip)
DESCRIPTION OF IMPROVEMENT PROJECT:
DESCRIPTION OF BENEFITED PROPERTY:
Estimated Cost of Improvement: $
Estimated Amount of Assessment: $
VEL 53 PnE 50-1
The Board of County Commissioners has initiated the above improvement.
The County Engineer has made a favorable report to the Board of County
Commissioners regarding the proposed improvement. Upon completion of the
proposed improvement, the roads will be accepted.into the County Road
System, and will be maintained by Deschutes County.
" The total estimated cost of the proposed improvement and the proposed
total amount of the assessment against your land is as shown above.
If you object to the proposed improvement and assessments shown in the
Engineer's Report, you are required to file written objection, if any,
with the Board of County Commissioners, c/o Deschutes County Department
of Public Works, 61150 S. E. 27th Street, Bend, Oregon 97702, within 20
days of the date of this notice, or at the public hearing on the proposed
improvement before the Board of County Commissioners, which will be held
on August 17, 1983, at 10:00 a.m. in the Deschutes County Courthouse
Annex, Bend, Oregon, in order to stop this improvement. If more thap 50%
of the owners of land representing more than 50% of the total amount of
the assessment for the proposed improvement file objections, the proposed
improvement will be declared abandoned and no new resolution shall be
filed within a period of one year.
If the required number of objections are not received, the improvement
will proceed and you will be notified of the actual assessment when it is
determined by the Engineer. This assessment, as finally approved by the
Board of County Commissioners, will be entered into the lien docket of
Deschutes County and will be released when the assessment is paid in
full. Owners may apply to make payments in installments which can be
paid over a ten-year period.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
NEIL K. HUDSON, Director of Public
Works, On Behalf of the Board of
County Commissioners