HomeMy WebLinkAbout2012-05-07 - Historic Landmarks Commission Minutes
MINUTES
DESCHUTES COUNTY HISTORIC LANDMARKS COMMISSION
DESCHUTES SERVICES CENTER
1300 NW WALL STREET , BEND , OREGON , 97701
MAY 7, 2012 – 5:30 P.M.
I. CALL TO ORDER
Planning Director Nick Lelack called the meeting to order at 5:30 p.m. Members present
were Christine Horting-Jones, Sharon Leighty, Kelly Madden, Bill Olsen, Ray Solley,
Rachel Stemach, and Broc Stenman. Absent: Dennis Smidling. County staff present
were Laurie Craghead, Assistant Legal Counsel, Nick Lelack, Planning Director; Peter
Gutowsky, Principal Planner; and Cynthia Smidt, Associate Planner. City of Sisters staff
present was Pauline Hardie, Community Development Director.
Nick indicated that on this day the Board of County Commissioners (Board) appointed
Christine Horting-Jones to fill the archeologist position previously held by Dr. H. Delight
Stone.
II. PUBLIC COMMENTS
None.
III. ELECTION OF OFFICERS – Nick Lelack and Laurie Craghead
Nick provided a brief description of the three officer positions. Laurie Craghead indicated
that since the commission has a staff member taking the minutes, the position of secretary
is optional. Nick also indicated the duration of each position is unclear. However,
planning staff recommends each position be held for a one-year term based on the terms
held by officers on other county commissions (Board and Planning Commission). The
commission was in agreement with the one-year term duration.
Motion: Commissioner Olsen motioned to nominate Commissioner Stenman as
chairperson for a one-year term. Second by Commissioner Leighty and approved
unanimously (Commissioner Stenman abstained).
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Chair Stenman suggests resolving the secretary position prior to proceeding with election
of vice-chairperson.
Motion: Commissioner Horting-Jones motioned to delegate duties to staff in lieu of a
secretary officer. Second by Commissioner Olsen. Discussion includes Commissioner
Olsen amending the motion to include the nomination and election of a secretary in
addition to the delegation of secretarial duties to staff. Commissioner Horting-Jones
accepts amendment to motion. [Motion passed.]
Commissioner Olsen volunteers for the vice-chairperson position.
Motion: Commissioner Horting-Jones motioned to nominate Commissioner Olsen as
vice-chairperson. Second by Commissioner Leighty and approved unanimously.
Commissioner Horting-Jones volunteers for the secretary position.
Motion: Commissioner Olsen motioned to nominate Commissioner Horting-Jones as
secretary. Second by Commissioner Leighty and approved unanimously.
Chair Stenman thanks everyone for volunteering for the officer positions.
IV. TRAINING PROGRAM – PUBLIC MEETINGS & ETHICS – Laurie Craghead
Laurie provided a basic training to the commissioners. The training including actual and
potential conflict of interest, methods of handling conflict, public records law, public
meetings, and ex-parte contact. Nick provided a brief description of legislative versus
quasi-judicial decision.
V. HISTORIC PRESERVATION ELEMENTS OF COUNTY COMPREHENSIVE PLAN & CODE
– Nick Lelack and Peter Gutowsky
Nick provided a general overview of the historic preservation elements of the
comprehensive plan including the Cultural and Historic Resources section in Chapter 2
and the Goal 5 inventory in Chapter 5. Peter briefed the commission on the
comprehensive plan updates to these sections. Nick also discussed Chapter 2.28 of the
County Code. Commissioner Leighty inquired why some of the national registrations are
not on the local inventory. The answer is unclear and thus Commissioner Broc requested
staff to find out for a potential agenda item.
Nick noted that Deschutes County is one of three counties (out of 36) in the state to be a
certified local government. Commissioner Leighty requested a point of clarification that .a
city and county can be separate CLG’s. Nick confirmed. Nick proceeded to give a brief
overview of the recent separation of the previous Deschutes County historic commission.
In addition, Nick noted that the commission might consider future CLG grant projects.
Commissioner Leighty asked for clarification on the grant application process.
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VI. CERTIFIED LOCAL GOVERNMENT (CLG) GRANT PROJECTS OVERVIEW – Peter
Gutowsky, Pauline Harding, and Nick Lelack
Peter provided a brief overview of the CLG funding program (noncompetitive). In addition,
he encouraged the commission to start brainstorming at the next meeting for ideas for the
next CLG grant application. Peter gave an outline of the 2009-10 grant cycle, which
included a code update and scanning project. He continued with the 2010-11 grant cycle
that included a detailed archeological survey of the Four Winds Foundation property (west
of Terrebonne). Commissioner Leighty wanted to know if public funds such as these help
fund a survey on private properties (regarding Four Winds project). Peter indicated the
current survey work is supplemental to the one done previously and that the previous HLC
recommend the funds be used for this purpose. There was further discussion on the topic.
Staff noted that the State Historic Preservation Office (SHPO) accepted the Four Winds
proposal. Peter provided an update on the Deedon Homestead’s National Register
nomination. Peter and Nick noted the project proposed by Pat Kliewer to photograph the
36 sites that are the County inventory. Pat is unable to proceed with project. Nick
suggested this project be considered again in the future. The grant funds will be
redirected to Sisters to help with conceptual designs for a current streetscape project. On
this day, SHPO approved the transfer of funds to this project. Pauline provided a brief
overview. Discussion occurred between Pauline and two commissioners. Peter
concluded the discussion with encouraging brainstorming for future grant cycle ideas.
VII. COMMISSION / STAFF COMMENTS
Chair Stenman inquired about scheduling. Nick and the commission discussed meeting
cycle (quarterly) and dates. Planning staff indicated there would be more updates after
July. The commission agreed to stay with Monday at 5:30 p.m. and chose August 6 and
November 5 as the next two meeting dates.
VIII. ADJOURN
There being no further business, the meeting was adjourned.
Respectfully submitted,
Cynthia Smidt
Associate Planner