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HomeMy WebLinkAbout2012-08-06 - Historic Landmarks Commission Minutes MINUTES DESCHUTES COUNTY HISTORIC LANDMARKS COMMISSION DESCHUTES SERVICES CENTER 1300 NW WALL STREET , BEND , OREGON , 97701 AUGUST 6, 2012 – 5:30 P.M. I. CALL TO ORDER Chairman Stenman called the meeting to order at 5:30 p.m. Members present were Sharon Leighty, Kelly Madden, Dennis Schmidling, Rachel Stemach, and Broc Stenman. Absent: Chris Horting-Jones, Bill Olson, and Ray Solley. County staff present were Nick Lelack, Planning Director, and Cynthia Smidt, Associate Planner. City of Sisters staff present was Pauline Hardie, Community Development Director. Chair Stenman requests the commissioners show promptness with their attendance. II. PUBLIC COMMENTS None. III. CLG UPDATES – Nick Lelack Nick provided an update on the current CLG projects, which were also outlined in the July 30, 2012 staff memorandum. Nick indicated that all but two projects are completed. The two remaining projects are the City of Sisters Cascade Avenue Building Façade Design Project and Deedon Homestead nomination to the National Register of Historic Places. Nick indicated that revisions (due August 6, 2012) to the proposal are necessary to help the Deedon Homestead project. Commissioner Madden attended the State Advisory Committee’s (SACHP) meeting on June 29 that considered the Deedon Homestead. She provided the commission with a brief overview of the suggestions provided at the SACHP meeting. Nick briefly talked about the Four Winds project. Commissioner Madden indicated that the wagon road has great potential as it goes beyond this property and might be worth revisiting in the future. IV. WORK SESSION – Nick Lelack and Cynthia Smidt Historic Resources Map - Previously, the Commission requested a map illustrating the county’s historic resources. Nick briefly discussed the map that has the National Register of 2 Historic Places and the Deschutes County Goal 5 Historic Inventory. Chairman Stenman and the commission agreed that providing the map and legend online would be beneficial. Petersen Rock Garden - Nick and Cynthia provided a brief status report and answered questions regarding the Petersen Rock Garden nomination. Cynthia indicated that a Friends of Petersen Rock Garden and a Petersen Rock Garden Facebook page were started up by fan of the gardens, Alley Roy. Site Visits/Trainings/Photos – Nick and Chairman Stenman began the discussion of conducting field trips to some of the historic resources in the county during the fall season while the weather is cooperative. Commission Leighty suggested and Chairman Stenman concurred, inviting other HLC members. Commissioner Madden suggested starting with Tumalo dam since it is approaching 100 years of existence (established in 1914). The commission discussed days, times, and areas for the field trips. Field trips will be held on Monday, September 10 and Monday, October 1 from about 4:00 p.m. to 6:00 p.m. The commission agreed to have the first field trip in the Tumalo area. Commissioner Madden will help organize the Tumalo field trip. Nick discussed the former 2011-2012 grant project consisting of photographing historic sites, posting the photographs on the website, and with an interactive online map. The committee discussed how to approach continuing this project, possibly in the next grant cycle. The idea of working with local schools or colleges was presented. Commissioner Leighty indicated that her work with the OSU Archives has graduate students that could possibly help with the project. Project Ideas – Nick noted that the Community Development Department’s (CDD) work plan, as adopted by the County’s Board of Commissioners, include providing staff for the HLC and applying for and administering CLG grants for historic preservation projects. Further, CDD work plan includes promoting Historic Preservation Month and coordinating with HPLO to address the future of Petersen Rock Garden. The next grant applications come out in November and are due in February. The commission and staff conducted a brainstorming session to focus ideas, goals, and expectations for the HLC. Goals and project ideas shared with the group included public education, resource availability, commissioner training, assessment and documentation of inventory, and establishing partnerships with historic commissions and related groups. The two broad priorities include education and inventory of current sites. Cynthia will contact staff liaisons with Bend and Redmond to see if they have set a date in May for Historic Preservation month festivities. Chairman Stenman and Commissioner Schmidling will look into working with retired photographers in the area. Commissioner Leighty will talk to SHPO regarding preservation month and other preservation groups our HLC can provide links to on the website. V. PUBLIC HEARING: SISTERS FAÇADE PROJECT – Pauline Hardie Pauline provided a general overview of the US 20/Cascade Avenue conceptual designs project that involves five structures. In addition, Pauline indicated the City of Sisters is currently updating their code to allow structural changes to the building facades such as those proposed with this project. For reference, Pauline provided the commission with the City of Sisters 1880’s western theme code. Business and property owner, Stan Schliep, testified regarding the distance and size of the new support posts for Sisters Market and Alpaca by Design buildings. Chris Mayes, project architect, provided answers to structural 3 and design questions. Commissioners Madden and Stemach asked about the 1880’s western theme requirements for building overhangs. Commissioner Leighty and Pauline discussed ADA requirements for the sidewalks proposed with the US 20/Cascade Avenue project. For future consideration, Commissioner Stemach noted that the condition of the existing façade will determine how the overhangs will attach to the building. Chairman Stenman complimented the staff and architect for their work on the project. Motion: Commissioner Leighty motioned to accept the conceptual designs presented by Pauline Hardie, Community Development Director of the City of Sisters, on August 6, 2012. Second by Commissioner Schmidling and approved unanimously (Commissioners Olsen and Horting-Jones were absent). VI. COMMISSION / STAFF COMMENTS Chair Stenman discussed scheduling future meetings. The commission will meet quarterly on the first Monday of that particular month (February, May, August, and November). The meetings will start at 5:30 p.m. with a pre-meeting session at 5:00 p.m. for those who can attend. Chair Stenman emphasized the importance that the commissioners show promptness with their attendance. VII. ADJOURN There being no further business, the meeting was adjourned. Respectfully submitted, Cynthia Smidt Associate Planner