HomeMy WebLinkAboutApproved Public Outreach 12-19-11Public Outreach for the South County Plan
Goals for the public outreach process
Engage the community in setting land use policy
Ensure the plan addresses community interests and values
Create significant and continuing opportunities for informal land use discussions
Familiarize the public with the purposes and processes of State land use system
Use a wide variety of outreach techniques to get input from a wide variety of people
Potential outreach techniques - Other ideas are welcome
Technique Why it is proposed Limitations
Website Provides 24 hour, easy to access information Not everyone has a computer
Needs regular staff time to update
Press releases Spreads information to a wide audience Not everyone reads newspapers
Question &
answer sheet
Provides accurate, researched answers to commonly
asked questions
Limited to common questions
Surveys Provides an opportunity for more in-depth public
input
Expensive if statistically significant, can be
inaccurate if not statistically significant
Stakeholder
letters
Provides an invitation to participate to known parties
likely to be interested in the South County Plan
Any stakeholder list can be incomplete
Technical group Provides feedback from governmental and quasi-
governmental agencies (City of La Pine, DEQ etc.)
Any stakeholder list can be incomplete
Organization
group
Provides feedback from stakeholders with land use
interests (CAG, DRC, COBA etc.)
Need to determine who to invite and what questions
to ask
Business focus
group
Provides in-depth feedback from the business
community
Need to determine who to invite and what questions
to ask
Stakeholder
interviews
Provides a snapshot of the issues from a variety of
viewpoints (Lions Club, PTA, librarian etc.)
Need to determine who to interview and to create
meaningful but short questions
Community
Meetings
Provides a venue for wide-spread community input Not everyone is comfortable participating in a
meeting or has time to attend
Formal Hearings Required for a Comprehensive Plan amendment The hearing process can be intimidating
Frontier Days Widely attended by the community Atmosphere can limit in-depth discussions
South County Public Outreach Plan Page 2 rev.10-13-11
Outreach by Project Phase
Month(s) Action Purpose
Phase 1: Scope Project (August – December 2011)
September
to
November
Planning Commission (PC)
meetings
Sept. 8, initial ideas
Sept. 22, community input (La Pine)
October 27, draft scope of work/public outreach plan
Nov. 10, community input on draft scope of work/public outreach plan, PC
recommendation (Three Rivers School)
September Establish webpage Provide an easy to access source of information
December Board of County Commissioners
(Board)
Date to be determined (TBD), public input and decision on the draft scope of
work/public outreach plan
Phase 2: Community Profile/Issue Identification (January 2012 – April 2012)
On-going PC involvement To ensure PC involvement – exact role to be determined by the PC
On-going Update the website Ensure updated information is available
On-going Attend community meetings and
events as requested
Communication with the community on this project
On-going Press release and draft article Inform the public of the project and process
January Create/post web survey Provide an easy to use option to participate
January Letter to agencies/organizations Invite interested parties to participate
January Community meetings (1 in La
Pine, 1 in Three Rivers/Sunriver)
Explain the project and process
Discuss expectations
Answer questions
February Technical group meeting Discuss existing conditions and identify issues with governmental/quasi-
governmental agencies
February Organization group meeting Discuss existing conditions and identify issues with organization representatives
March Community meetings (1 in La
Pine, 1 in Three Rivers/Sunriver)
Discuss existing conditions and identify issues
South County Public Outreach Plan Page 3 rev.10-13-11
Month(s) Action Purpose
March Stakeholder interviews Obtain input from a variety of community members in brief 10 minute telephone
interviews
April Business focus group Obtain input from members of the business community in a one hour focus group
Phase 3: Analysis and Draft Plan (May 2012 – August 2012)
On-going PC involvement To ensure PC involvement – exact role to be determined by the PC
On-going Update the website Ensure updated information is available
On-going Attend community meetings and
events as requested
Communication with the community on this project
On-going Press release and draft article Inform the public of the project progress
May Community meetings (1 in La
Pine, 1 in Three Rivers/Sunriver)
Review issues/discuss policy options
June Technical group meeting Discuss policy options with governmental/quasi-governmental agencies
June Organization group meeting Discuss policy options with organization representatives
July Compile survey data To assess final results of web survey
July to
August
Community meetings (1 in La
Pine, 1 in Three Rivers/Sunriver)
Evaluate and refine goals and policies
Phase 4: Planning Commission Work Sessions (September – October 2012)
On-going Update the website Ensure updated information is available
On-going Attend community meetings and
events as requested
Communication with the community on this project
On-going Press release and draft article Inform the public of the project progress
September
to October
Planning Commission meetings Review draft Plan with the public
Phase 5: Legislative Amendments (November 2012 – June 2013)
On-going Update the website Ensure updated information is available
On-going Attend community meetings and
events as requested
Communication with the community on this project
On-going Press release and draft article Inform the public of the project results and upcoming public hearings
TBD Planning Commission hearings Provide a formal process for commenting on the draft Plan
TBD Board hearings Provide a formal process for commenting on the draft Plan
South County Public Outreach Plan Page 4 rev.10-13-11