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HomeMy WebLinkAbout2013-01-02 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, January 2, 2013 Page 1 of 7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 2, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, Interim County Administrator; Erik Kropp, Deputy County Administrator; Sheriff Larry Blanton, Darryl Nakahira, and Deputies Ty Rupert and Ron Brown, Sheriff’s Office; Laurie Craghead, County Counsel; Nick Lelack, Community Development; and three other citizens. Outgoing Chair Anthony DeBone opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration and Approval of the Selection of Board Chair and Vice Chair for Calendar Year 2013. BANEY: I nominate Commissioner Unger as Chair. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. DEBONE: I nominate Commission Baney as Vice Chair. UNGER: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 2, 2013 Page 2 of 7 VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Approval of Document No. 2013- 003, the Collective Bargaining Agreement between the Deschutes County, Deschutes County Sheriff’s Office, and the Deschutes County Sheriff Employees Association (DCSEA), through June 30, 2016. Sheriff Larry Blanton and Deputies Ty Rupert and Ron Brown came before the Board. Sheriff Blanton explained that for the second time in the history of the Sheriff’s Office, management and labor came together to develop an agreement suitable for both management and employees. It is important to have this kind of relationship. Most of the agreement is current language, changing the CPI effective 7/2013, with a minimum of 1.5% to 3.5% maximum, down from 3% and 5%. There are no frills in this contract, but the employees took a leadership role in making this happen. Regarding on call status, current language shows two hours of straight time; this has been changed to time and one-half. They are normally called out anyway. They added 26 hours to the comp rate; this helps to account for some of the time that is being given anyway. The biggest thing was health coverage. In years past, up to $65 was paid by the employees, plus co-pay amounts. They have gone to 7.5% the first year, up to 9.5% the third year, paid by employees. This is potentially an increase. They realize the Employees Benefits Advisory Committee and management are trying to keep costs down, so the Sheriff’s Office is also using the Deschutes Onsite Clinic as much as possible. Deputy Ron Brown stated that they have a good relationship, and this is important to them and the citizens. They want to do the right thing with tax dollars. These are tough economic times and they want to do what they can to hold the line. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 2, 2013 Page 3 of 7 Deputy Ty Rupert added that they appreciate the working relationship with the command group. This agreement was supported 100% by the employees. This says a lot about the Sheriff’s Office as a whole. Sheriff Blanton said that this agreement may help with the settlement of other union agreements coming up in the future. Chair Unger stated that the Sheriff’s Office should be proud. This kind of relationship is often unheard of. Working together helps the County and its citizens. Commissioner Baney said she is proud of the team, including going back to the employees not taking a cost of living increase some years ago. This group sets the pace for others. Balancing health benefits fairly is always a challenge. Commissioner DeBone said he is proud of the organization. This agreement will help in the years to come. DEBONE: Move approval. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of First and Second Readings, by Title Only, and Adoption by Emergency of Ordinance No. 2013-006, Amending County Code regarding Deschutes County Corrections Supervisory Authority Board. Darryl Nakahira and Capt. Espinosa explained the item. The current language did not contain language regarding term of service. The point of having citizen members is to get community input. Bringing in fresh people helps to keep the group on point. This has been discussed at length by the Sheriff and his staff. Chair Unger asked why this should be approved today by emergency. Mr. Nakahira said that they need to start looking for new members as soon as possible. Current members will be advised there is a specific term, but that they can reapply. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 2, 2013 Page 4 of 7 Captain Espinosa added that they have to review all of their operating procedures and protocols, and they are trying to put into place something that makes the group more efficient. They want to avoid concerns about nothing changing. BANEY: Move first and second readings by title only. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger conducted the first and second readings, by title only, declaring an emergency. BANEY: Move adoption of Ordinance No. 2013-006. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Baney asked that the minutes be removed since she had not had a chance to review them. BANEY: Move approval of the Consent Agenda with the exception of the minutes. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Consent Agenda Items 6. Signature of a Letter Reappointing Stephanie Ely to the Lazy River Special Road District Board, through December 31, 2015 7. Signature of Letters Accepting the Resignation of Pat Croll, Lee Ann Ross and Julie Rychard, and Thanking them for their Service, on the Deschutes County Behavior Health Advisory Board Minutes of Board of Commissioners’ Business Meeting Wednesday, January 2, 2013 Page 5 of 7 8. Signature of Letters Accepting the Resignation of June Slaugenhaupt from the Deschutes County Special Transportation Fund (STF) Committee, and Thanking her for her Service 9. Signature of Letters Reappointing the Following Individuals to the Deschutes County Special Transportation Fund (STF) Committee: Mike Lovely, through December 31, 2013, and Tyler Deke and Sue Page, through December 31, 2014 10. Signature of Letters Reappointing the Following Individuals to the River Bend Estates Special Road District: Anna Mae Rhoads, through December 31, 2013; Peter Cecil, through December 31, 2014; and Mike Kutnasky, through December 31, 2015 11. Approval of Minutes: Work Sessions of December 12 ,17 and 20, 2012 Business Meeting of December 17, 2012 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District, in the Amount of $7,581.07. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District, in the Amount of $2,181.38. DEBONE: Move approval, subject to review. BANEY: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 2, 2013 Page 6 of 7 VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County, in the Amount of $731,017.78. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 15. ADDITION TO THE AGENDA Before the Board was Consideration of Board Signature of Order No. 2013-003, Initiating Board Review of an Administrative Decision regarding Farm Help Dwellings in the Exclusive Farm Use Zone (Applicant: Simpson). Nick Lelack stated that the Administrative decision was appealed, and the review must be initiated within a certain number of days. The applicant proposed this in response to a code enforcement action more than a year ago. They tried to address a number of issues in this regard. The opponents were not completely satisfied with the decision, nor did the applicant. It is rare for staff to ask the Board to call up an issue for a decision. If the Board calls this up, staff will move to schedule a hearing, probably in late February. The financial impacts are staff time if the Board calls this up; if the Board does not call it up, the Hearings Officer will be hired to hear this but there will still be staff time. Commissioner Baney feels this is a good role for the Board if it fits, and this is appropriate. Chair Unger concurred. He said when you start looking at land uses that fit into more than one category, the interpretation might be at a different level than what a Hearings Officer might find. The County is trying to get more involved in land use issues. DEBONE: Move signature of Order No. 2013-003. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Commissioner Baney noted that citizen Tom Fee passed away recently. He was instrumental in helping her and some legislators understand the mortgage tax deferral for seniors. Adjustments to this program had a negative effect on some seniors. The local delegation was encouraged to work towards changing this. Being no filrther discussion, the meeting adjourned at 10:35 a.m. DATED this ~yrJ Day of ~ 2013 for the Deschutes County Board of Commissioneg.------r ~tkr-----· Alan Unger, Chair ~ ATTEST: Anthony DeB one, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners ' Business Meeting Wednesday, January 2,2013 Page 7 of7 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org ADDITION TO BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 2, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend CONSIDERATION of Board Signature of Order No. 2013-003, Initiating Board Review of an Administrative Decision regarding Farm Help Dwellings in the Exclusive Farm Use Zone (Applicant: Simpson) Nick Lelack, Community Development Suggestion Action: Move Board signature ofOrder No. 2013-003. Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 2, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION and Approval of the Selection of Board Chair and Vice Chair for Calendar Year 2013. Suggested Action: Move approval as appropriate. 4. CONSIDERATION of Approval of Document No. 2013-003, the Collective Bargaining Agreement between the Deschutes County, Deschutes County Sheriff s Office, and the Deschutes County Sheriff Employees Association (DC SEA), through June 30, 2016 -Larry Blanton, Sheriff's Office, and DCSEA Representatives Suggested Action: Move signature ofDocument No. 2013-003. Board of Commissioners' Business Meeting Agenda Wednesday, January 2, 2013 Page 1 of5 5. CONSIDERATION of First and Second Readings, by Title Only, and Adoption by Emergency of Ordinance No. 2013-006, Amending County Code regarding Deschutes County Corrections Supervisory Authority Board -Darryl Nakahira, Sheriff's Office Suggested Actions: Conduct first and second readings by title only; adopt by emergency Ordinance No. 2013-006. CONSENT AGENDA 6. Signature of a Letter Reappointing Stephanie Ely to the Lazy River Special Road District Board, through December 31, 2015 7. Signature of Letters Accepting the Resignation of Pat Croll, Lee Ann Ross and Julie Rychard, and Thanking them for their Service, on the Deschutes County Behavior Health Advisory Board 8. Signature of Letters Accepting the Resignation of June Slaugenhaupt from the Deschutes County Special Transportation Fund (STF) Committee, and Thanking her for her Service 9. Signature of Letters Reappointing the Following Individuals to the Deschutes County Special Transportation Fund (STF) Committee: Mike Lovely, through December 31,2013, and Tyler Deke and Sue Page, through December 31, 2014 10. Signature of Letters Reappointing the Following Individuals to the River Bend Estates Special Road District: Anna Mae Rhoads, through December 31, 2013; Peter Cecil, through December 31, 2014; and Mike Kutnasky, through December 31, 2015 11. Approval of Minutes: • Work Sessions of December 12 ,17 and 20, 2012 • Business Meeting of December 17, 2012 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District (two weeks) Board of Commissioners' Business Meeting Agenda Wednesday, January 2, 2013 Page 2 of5 CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District (two weeks) RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 14. CONSIDERATION of Approval ofWeekly Accounts Payable Vouchers for Deschutes County (two weeks) 15. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (b), litigation; ORS 192.660(2)( d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at J300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Thursday, January 3 8:00 a.m. Joint Meeting with Sisters City Council, Sisters City Hall 1 :30 p.m. Budget Committee Meeting Overview and Update 5:00p.m. Retirement Reception for Judge Michael Sullivan -Awbrey Glen Golf Club Board of Commissioners' Business Meeting Agenda Wednesday, January 2,2013 Page 3 of5 Monday, January 7 8:30 a.m. Swearing In Ceremony -Elected Officials -Courthouse 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, January 9 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, January 10 7:00 a.m. Joint Meeting with Redmond City Council, Redmond City Hall Monday, January 21 Most County offices will be closed to observe Martin Luther King, Jr. Day Wednesday, January 23,2013 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, January 28 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) Wednesday, January 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, February 4 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, January 2,2013 Page 4 of5 Wednesday, February 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, February 18 Most County offices will be closed to observe Presidents' Day Wednesday, February 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, February 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, February 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session ­could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, January 2, 2013 Page 5 of5