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Home My WebLink About2013-01-23 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 1 of 15 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, JANUARY 23, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Erik Kropp, Deputy County Administrator; Darryl Nakahira and Capt. Erik Utter, Sheriff’s Office; Scot Langton, Assessor; Thomas Kuhn, Health Services; Nick Lelack and Paul Blikstad, Community Development; Judith Ure, Administration; Bob Haas, Information Technology; and nine other citizens. Chair Unger opened the meeting at 10:05 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Signature of Order No. 2013-030, a Notice of Intent to Award Contract Letter for the Design of the Next Generation Emergency Communications Network for Public Safety Agencies. Capt. Utter and Mr. Nakahira came before the Board. Capt. Utter said this process started about a year ago when it was recognized a better system was needed for inter-operability. A consultant is helping with this process. Commissioner Baney asked when the consulting work will end and whether this will be phased in. Capt. Utter thought the consulting piece would take about five months. They expect to have options that consider different systems and ways to migrate gradually into one. Costs will be assigned to each model. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 2 of 15 Commissioner DeBone added that sometimes various agencies have to use a number of radios, and this would enable these agencies to operate off the same one. Many systems are redundant and the technology is aging for each as well. Chair Unger said that communities are challenge by the cost and the life of the system. Sometimes they are only good for ten years, as technology changes. BANEY: Move approval. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Second Readings, by Title Only, and Adoption of Ordinance No. 2013-005, Approving Amendments relating to the Ambulance Service District Code. BANEY: Move second reading, removing the emergency clause from the wording. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger then conducted the second reading of the Ordinance. BANEY: Move adoption. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Approval of Federal 5310 Public Transit Grant Award Recommendations. Judith Ure gave an overview of the grant program, which covers maintenance, planning, bus stops and other items. The discretionary funds from the State have been deleted. Some groups are not going to be eligible if their services are not available to the general public. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 3 of 15 There are six applicants including the County. Cascade East Transit is one of them. Since Deschutes County is an applicant on behalf of La Pine, and those funds would be contracted out for services. The majority of the funds are for rural services, with a portion going towards the City of Bend. The application goes from the County with the committee’s recommendations, to ODOT. Commissioner Baney asked if there was communication regarding Abilitree and others that offer specialized transit. Ms. Ure stated that the groups were aware and had time to prepare. Abilitree and Opportunity Foundation have contracted for maintenance services through Cascade East Transit. They do not want to take on the liability of providing services to the general public. They are still eligible for formula funding later in the year. Chair Unger asked if consideration has been given to how year two will be handled, especially in La Pine. Ms. Ure said the funds are drawn on a reimbursement basis. It might be possible to amend the agreement if there is a drastic change. Chair Unger asked what the SDG fund covers. Ms. Ure said these are the discretionary funds from a variety of sources, mostly for capital improvements or purchases. It appears these funds are no longer available. Formula funds are typically used for operations. Commissioner DeBone asked when these funds are available and whether there is risk. Ms. Ure stated the applicants will know by July. The funds should remain available but there is no guarantee that federal funding will happen. It is fairly secure since it is not part of the federal general fund, but there can be changes. DEBONE: Move approval of the recommendations of the STF Committee and authorize Chair signature when the documents are available. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 4 of 15 6. Before the Board was Consideration of First Reading of Ordinance No. 2013-009, Amending Code to Change the Designation of Certain Property from Agriculture to Rural Residential Exception Area. Paul Blikstad stated that there were Board hearings, and a decision has been drafted. Ordinances have been prepared to support these findings. This will be the first reading of both. Commissioner Baney said that it took a while to get to this, but it is the right thing to do. Experts have been brought in to clarify, and time has been taken to analyze this issue. Ms. Craghead stated that normally there is a findings and decision document, but in this case it will be attached to and referenced by the Ordinances. This includes clarifications about the weighted average regarding soil capabilities and how soil data comes into play. Chair Unger said this makes this property more residential in nature, and they will have to be careful about this path in the future. BANEY: Move first reading of the Ordinance. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger did the first reading of Ordinance No. 2013-009 by title only. Consideration of the second reading and adoption will be addressed no sooner than in two weeks. 7. Before the Board was Consideration of First Reading of Ordinance No. 2013-010, Amending Code to Change the Zone Designation of Certain Property from Exclusive Farm Use to Multiple Use Agricultural. Ms. Craghead stated this is the zoning amendment that coincides with Ordinance No. 2013-009. BANEY: Move first reading of the Ordinance. DEBONE: Second. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 5 of 15 VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger did the first reading of Ordinance No. 2013-009 by title only. Consideration of the second reading and adoption will be addressed no sooner than in two weeks. 8. Before the Board was a Public Hearing, and Consideration of Adoption of a County Website Policy. Bob Haas and Scot Langton came before the Board. Mr. Haas explained that they are replacing many existing applications by combining them; this will offer much more information. At this time there will be just a period of adjustment. In the past when a new application is released, it was an internal decision. He feels it is more appropriate for the Board to make the larger decisions via policy. They tried hard to come up with the correct balance of providing information considering privacy needs. Extensive information has been available, and this benefits many people. It is easy for citizens and businesses to focus on this and interact with County staff as well. This should collectively reduce the number of phone calls and visits to the County. This kind of availability has benefited citizens as well as the County. The County has received concerns regarding privacy issues. There are three possible policies with different options. A decision matrix has outlined the differences and the contrast with what is currently in place. He stressed that they are not reducing the amount of information available; it will in fact increase and be easier to find information in one place. The policy relates to how best to access this information. (He then referred to the matrix.) Option A offers two versions of the application: standard and enhanced. The primary difference between these is that the standard does not allow a search by property owner’s name. Other property identifiers must be used, such as an address. In contrast, the enhanced version allows a search by property owner, but requires an individual to log into an individual user account that has an initial application. There is no criteria to say who is eligible, and there is no cost. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 6 of 15 Option B is similar, with the standard and enhanced. The standard version allows for searches by owner name with no log-in. The enhanced version requires a log-in and has other features, such as a link to recorded deeds, information on structures, and the ability to print out mailing labels. There is no criteria regarding eligibility and no charge. Option C is a continuation of the current practices. However, the person would not have to visit multiple sites. It would provide for searches by property owner name, and there is no cost. There is more information in the matrix and policies. He asked that the Board adopt one of these options. Mr. Langton said it is important to get public input and he appreciates that some folks find this information valuable. No matter which option is used, public records are still going to be available per Oregon law. He has heard from people on both sides. It is a difficult balance. The question is, should they or how do they balance both the open records via the web and privacy concerns of individuals. And how do they maintain and the information viable. As policy changes at the State level, another issue is retaining continuity. Commissioner DeBone asked if the CD maps are included. Mr. Haas said that this will take five or six months to implement. Chair Unger asked about continuity over time to respond to the needs of citizens. Mr. Langton stated that public records have always been available but the web has made accessing this easier. Certain groups have argued special circumstances to the legislature so they could be exempted from public records. The legislature has made decisions on some groups and that information is redacted. There are other groups seeking this exemption that have been denied this. The question is how to make such a transaction, if it happens in the future, easy and understood. Chair Unger asked what other counties are doing in this regard. Mr. Langton said it varies widely. It appears that the larger counties are making some information harder to get. He has not gotten a clear answer as to why, for instance, Washington County and Multnomah County restrict some information or charge a fee. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 7 of 15 Citizen K. J. Phillips came before the Board and said she found it astounding that she had to search into a Board private meeting to find information on this. She saw no details on how to get information to the Board , but saw there were a lot of e-mails posted. She thinks this information needs to be provided to people more easily. She is representing absentee owners in particular. She said the County concentrates on destination resorts and should work for the people. Tom Anderson started revising some of the information on DIAL several years ago. As they edited, they now have inaccurate legal information. Specifically, she has been looking at the red lots that can’t be developed. There are a lot of irregularities. They should note on the pages any information regarding septic tanks. She has possession of documents before they were altered. They should fix some of this. Some deal with setbacks on septic systems. She asked that the record be kept open. She feels it takes a lot of work to find out about a public hearing. Tom Anderson was cited by a local nonprofit that wanted public information. The County wants to just provide this to partner s and not the public. Regarding lots that were combined in order to get septic approval, there are varying requirements in some areas. People want to know why some could be developed and some can’t. She provided information to DEQ also. She knows someone added a bedroom and did not expand their septic system. Ms. Phillips feels information should be available to everyone more easily. Chair Unger said that the concern today is about the public policy regarding accessing information. The process with the upgrade should help with this. Richard Klyce of Terrebonne said that some years ago he purchased a property in south County and information on the property was not complete. He was a Planning Commissioner previously in part to help make these corrections. There are many reasons why limiting access is not a good idea. Citizens should be fully informed and this information should not be difficult to access. At the State level there seems to be a push for more transparency to information. This is a philosophical discussion. It is in the best interests of the public to have information available freely. This may be a solution in search of a problem that does not exist. Chair Unger asked what he means by freely and whether this means no log-in. Doing this creates some accountability. There have been issues for some people. Sometimes you can see a potential problem and should prepare for it. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 8 of 15 Mr. Klyce asked if there have been problems or has someone just been uncomfortable. Ms. Langton said he does not think anyone here has been harmed. However, at the State level, police officers and district attorneys have been threatened and this was tied back to public records. He finds it interesting that the former Attorney General is pushing for more transparency, but got an exemption for himself and others because of potential threats. There are concerns on both sides. Chair Unger indicated that the intent is not to make it more difficult. There are valid arguments on both sides. Juanita Thompson said the Bulletin had the dates of this meeting posted. Her concern is fixing something that is not broken. Those that need an exemption can get one. People can go on Dex or Google or find other ways to look for information on people. She thinks that spending time and money on this is not right. There is a right to public information and it should be made easier. They should take advantage of technology and should continue to allow for this. A log-in is like big brother, another level impacting privacy. The next thing would be charging a fee. She is against this. Paul Dewey of Central Oregon Landwatch stated that he agrees with the others. Free access works well. He does not understand the need to change this or having to log in. This is big brother observation, wondering who is looking at what you are looking at. He also said it would be better to have the hearings first rather than later in the meeting. Mr. Kropp said that they often are trying to get staff and others back to work quickly, and most items do not take that much time. Mr. Langton feels that most people will be pleased with the new product, which combines a lot of the systems. He would like to see this move forward. William Kuhn stated that he appreciates the fact that Chair Unger replied back via e-mail to people who contacted the Board. He knows it is hard to do this. He was moved by one e-mail from someone who was frustrated with a problem that has gone on for eight years. He believes that whatever the system is, there needs to be a good and diligent method of dealing with people who may have reason for withholding their information. This would be people who work for the government and may be followed to their homes or have other problems. He thinks there should be the ability to redact some information on occasion. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 9 of 15 He appreciates being able to follow on the website the location of absentee owners so they can be contacted. He would also like to see those who submit code violation complaints be able to track this through the process. This process can take months. Prior to Tom Anderson’s change of position at the County, he was getting better at reacting to code violation complaints. He does favor Option C. Commissioner DeBone stated when he was a child, there was no caller ID and you could make crank phone calls. Caller ID makes it less likely to do something for malicious intent. The reality is, you are already getting tracked if you log into anything through Google or other search engines. Everything is tracked to try to extract value out of your search patterns. This would be an authentication to be able to get more information. The policy could also be changed at any time. He feels the hearing should be closed at this time so staff can proceed with the system integration process. Commissioner Baney asked if she wanted to redact her personal information, how she could do this. Mr. Langton said it is all public information unless you are part of a group such as District Attorneys, a police officer or a victim of domestic violence with a court order. It takes a change in law to make it more restricted. Commissioner Baney stated that she understands this issue on a personal level. There are a lot of land use actions in this area and this has created more inte rest in some of the people involved. It is in the newspaper and on the web. She is hearing that residents like the idea of privacy, but understand that with the internet, the concept of privacy has changed. People want to be able to have access and documents can’t be changed at the government level. She likes the idea of being able to search in the easiest possible way. A lot has changed in the last five years. She does not agree that a log-in is needed for this information, at least not at this time. There has not been an issue and the same information is available in other ways. Where a log-in might make sense in the enhanced version for information that is public but is not commonly needed. It is still there, but might take a bit longer to get. Code enforcement and others might be added later. Things can be changed in the future. She does not see the County charging, although some agencies do. She would like her own personal information less available, but that’s the way things are. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 10 of 15 Chair Unger said that there is information on different platforms. This information is not changing, but they hope to merge the platforms together to make it easier to administer and provide the same information without searching in various places for it. He is concerned that as they see more actions in Salem relating to privacy, there will be a bigger push to have more accountability. Today there are open options without any log-in, or they can go to the enhanced version, creating more accountability. In the future, there may be a time when we have to be more accountable with information obtained through the County. It is not much different than the federal government’s Freedom of Information Act, which asks who you are. He sees Option B as the best one, with a simple log-in option, with no oversight. Commissioner DeBone said Option B just relates to the last name search. If he wanted to get ownership information on every property owner in the County, he asked what he would do. Mr. Langton said if someone went to the counter, they would be provided with paper copies and charged a fee. This is a tricky one. It seems to be prudent to not put an easy last name search out there. This is a partnership to register only, a teamwork concept. The intent is to support the users. He feels confident that this policy puts into play infrastructure that can accommodate State law as it changes in the future. It is no different than caller ID. Commissioner Baney stated they can change this in the future. She does not want to see current information require a log-in now. They need to move forward as more information can be made available. Commissioner DeBone said there will be a year with the old system on line during the transition, and anything can happen. Chair Unger stated he supports Option B. This can be reviewed later to see how things are working. Mr. Haas said that some of the systems are coming to the end of their lives and they don’t want to spend a lot of time keeping them up to date. They hope to see people migrate to the new version, at which time they can retire some of these systems. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 11 of 15 Chair Unger stated they are doing this today, but they can offer the enhanced version. Perhaps the old system should be kept going until this can be reviewed. Mr. Haas said that keeping the old systems in place takes away from putting new features being introduced. But they can make an effort to do both for a while. Mr. Langton added that they are not necessarily tracking individuals but the number of inquiries. They don’t want to shut off people if there is still a lot of use of the old systems. Mr. Haas stated they will monitor utilization and hope to get to a level where they can discontinue the old systems. There will be training in the community to promote the new application. They are confident that the ease of use will convince people to go to the one site. All information will be available as is now, plus more. Commissioner Baney asked if she created a password, then what. Ms. Haas said it goes into a data base and they can notify those users of new uses and capabilities as they are implemented. The user name could be an e-mail address plus their password, which no one would know. The database would keep building as use continues. Chair Unger said it would take a change of policy to use any of that information. Mr. Haas does not know if this becomes part of the public record as well. Commissioner Baney asked if there was a terrible event, would there be a way to trace this back to anyone. Mr. Haas stated they have never done this kind of analysis and he does not know. Commissioner DeBone said you have to assume that the answer is yes. The technology is there through the internet , and anyone can track that information at any time. Mr. Haas said there is a privacy policy on the web with the application. Commissioner Baney likes the work that has been done, but is not sold on solving something that they may not be the best to solve. The County is not the entry point. Commissioner DeBone said this is new, and you can connect everyone with everything. It is mind-boggling and bigger than the County. If there are no takers of the new system, they can make changes. Commissioner Baney does not feel this change is merited and prefers Option C. If a piece of the partnership is the ability to e-mail and talk about changes, maybe people could choose to do this voluntarily in order to get contacted. Mr. Haas said they will have a ‘what’s new’ feature as they add them. The plan is to evolve this over time. They could choose to create an account to be notified of what is new. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 12 of 15 Commissioner DeBone wants to support the users. This involves only a last name search and should not be that contentious. Chair Unger said maybe they can move for policy Option C, and if someone wants to be a partner in being notified on ongoing changes, they can create an account. Mr. Langton said the enhanced version allows a direct link to the Clerk’s records. Commissioner DeBone said that sometimes deeds have more information than most people really want to have available. He feels than an authentication is appropriate and is not out of line when comp ared to all else that goes on every day. DEBONE: Move approval of Option B, with a six-month review period. UNGER: Second. VOTE: DEBONE: Yes. BANEY: No. (Split vote.) UNGER: Chair votes yes. __________________________ Before the Board was Consideration of Approval of the Consent Agenda. BANEY: Move approval of the Consent Agenda, with the removal of Item #18. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Consent Agenda Items 9. Signature of Document No. 2012-627, a Services Agreement with Marc Williams, M.D., regarding Providing Behavioral Health Services 10. Signature of Order No. 2013-004, Reappointing David A. Pardo as Justice of the Peace, Pro-Tem, through February 28, 2014 11. Signature of Order No. 2013-008, Renaming a Portion of Cattle Drive Road to Lower Cattle Drive (Sisters) 12. Signature of Document No. 2013-002, a Sublease Agreement regarding the Use of County-owned Land by Bend Cable Communications Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 13 of 15 13. Signature of Resolution No. 2013-001, Transferring Appropriations in the Behavioral Health Fund 14. Signature of Resolution No. 2013-002, Transferring Appropriations in the Property Management Fund 15. Signature of Resolution No. 2013-003, Transferring Appropriations in the Acute Care Services Fund 16. Signature of Resolution No. 2013-004, Transferring Appropriations from the General Fund Contingency to the Grant Projects Fund 17. Signature of a Letter Reappointing Charlie Jones to the Beaver Special Road District Board, through December 31, 2015 18. Signature of a Letter Appointing Molly Baker-Ray to the Deschutes County Special Transportation Fund (STF) Advisory Committee, as an Alternate Member through December 31, 2013 19. Signature of a Letter Accepting the Resignation of Lindsay Stevens, and Thanking him for his Service on the Deschutes County Behavioral Health Advisory Board 20. Approval of Minutes: Work Sessions of January 7 and 9, 2013 Business Meetings of January 2, 7 and 9, 2013 Budget Meeting of January 3, 2013 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $77,227.05 for Two Weeks. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, January 23, 2013 Page 14 of 15 CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 22. Before the Board was Consideration of Signature of Letters: Accepting the Resignation of David Creach, Jim Fields and Stu Otto, and Thanking them for their Service on the Deschutes County Extension/4 -H Service District Advisory Council Reappointing Betty Faller and Chris Lawrence to the Deschutes County Extension/4-H Service District Advisory Council Accepting the Resignation of Kim Seely from the Deschutes County Extension/4-H Service District Budget Committee Appointing Katrina Van Dis to the Deschutes County Exte nsion/4-H Service District Budget Committee BANEY: Move approval. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 23. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $2,413.76 for Two Weeks. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 24. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $2,289,996.33 for Two Weeks. BANEY: Move approval, subject to review. DEB ONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 25. ADDITIONS TO THE AGENDA None were offered. Being no further discussion, the meeting adjourned at 11 :45 a.m. DATED this I ~Day of ltht--~ 2013 for the Deschutes County Board of Commissioners. Alan Unger, Chair Ta~ ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting Wednesday, January 23,2013 Page 15 of 15 ------------------------------------------- --------------------------------------- ------------------------------------------- BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest NIiN I pi tL3:±l 0 A-) ( Date .~r~ Name K,J, £I A1\ IPS Address ?V P7 -0 j \ 4 ~C; (OV-V ~( \ l OR-1 J~31 Phone#s E-mail address o In Favor D NeutrallUndecided 5Z] Opposed "Submitting written documents as part of testimony? D Yes ~No . // '{e61li.s1-V-UO(O Ioe-lAa-1J tJf€Vl 7-w ... e~s I BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK Agenda Item of Interest ----4O I ~1_______________ Date _____\ "..L-L.:::::~ Name J Ut? ~\ (~ Address Phone #s J Y1-:s Sd -:J.l.f 7 E-mail address _______________________________________ D In Favor D NeutrallUndecided rAJ Opposed Submitting written documents as part of testimony? D Yes ~o --------------------------------------- ------------------------------------------ ---------------------------------------- ____ _ BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item of Interest ___...;;.\...,..J_<'!_""=---=-:5:..:..;.f-~IS":....-____ Date ____ Address Phone#s E-mail address D In Favor D Neutra1lUndecided D Opposed Submitting written documents as part of testimony? 0 Yes D No BOARD OF COMMISSIONERS' MEETING REQUEST TO SPEAK Agenda Item ofInterest '8 Neb <;, Ie Pa), c( Name 0: l\~ J<u if,! Address B? '5"4'1(' q17D&-~4q, Phone #s ___~__:....c/_'_>_8_\7_--_Jc,_7_t____------ E-mail address _LJ..__,_I(_(~_....::.(&;;;;..'';;,-.---"_I-_(_(S_~J.:_,_,_rc_o_c_.f_P_Y_~_C_~ D In Favor D Neutra1lUndecided D Opposed _Submitting written documents as part oftestimony? 0 Yes 0 No / J j ---------------------------------------------- ---------------------------------------------- ------------------------------------------ BOARD OF COMMISSIONERS' MEETING REOUEST TO SPEAK N~e~~~~~~______~~~~~~~~:2__ Address Phone#s E-mail address D In Favor D NeutrallUndecided D Opposed -,Submitting written documents as part of testimony? DYes D No /' Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, JANUARY 23, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time prOVided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Signature of Order No. 2013-030, a Notice of Intent to Award Contract Letter for the Design of the Next Generation Emergency Communications Network for Public Safety Agencies -Capt. Erik Utter and Darryl Nakahira, Sheriffs Office Suggested Action: Move signature ofNotice ofIntent to Award Letter. ! I 4. CONSIDERATION of Second Readings, by Title Only, and Adoption of Ordinance No. 2013-005, Approving Amendments relating to the Ambulance Service District Code -Thomas Kuhn, Health Services i j Suggested Actions: Conduct second reading by title only ofOrdinance No. 2013-005; move adoption ofOrdinance. 5. CONSIDERATION of Approval of Federal 5310 Public Transit Grant Award 1; Recommendations -Judith Ure, Administration t I Suggested Action: Move approval ofgrant award recommendations. t .1 Board of Commissioners' Business Meeting Agenda Wednesday, January 23,2013 Page 1 of8 6. CONSIDERATION of First Reading of Ordinance No. 2013-009, Amending Code to Change the Designation of Certain Property from Agriculture to Rural Residential Exception Area -Paul Blikstad, Community Development Suggested Action: Move first reading ofOrdinance No. 2013-009. 7. CONSIDERATION of First Reading of Ordinance No. 2013-010, Amending Code to Change the Zone Designation of Certain Property from Exclusive Farm Use to Multiple Use Agricultural-Paul Blikstad, Community Development Suggested Action: Move first reading ofOrdinance No. 2013-010. 8. A PUBLIC HEARING and Consideration of Adoption of a County Website Policy -Bob Haas, Information Technology CONSENT AGENDA 9. Signature of Document No. 2012-627, a Services Agreement with Marc Williams, M.D., regarding Providing Behavioral Health Services 10. Signature of Order No. 2013-004, Reappointing David A. Pardo as Justice of the Peace, Pro-Tern, through February 28,2014 11. Signature of Order No. 2013-008, Renaming a Portion of Cattle Drive Road to Lower Cattle Drive (Sisters) 12. Signature of Document No. 2013-002, a Sublease Agreement regarding the Use of County-owned Land by Bend Cable Communications 13. Signature of Resolution No. 2013-001, Transferring Appropriations in the Behavioral Health Fund 14. Signature of Resolution No. 2013-002, Transferring Appropriations in the Property Management Fund 15. Signature of Resolution No. 2013-003, Transferring Appropriations in the Acute Care Services Fund 16. Signature of Resolution No. 2013-004, Transferring Appropriations from the General Fund Contingency to the Grant Projects Fund Board of Commissioners' Business Meeting Agenda Wednesday, January 23,2013 Page 2 of8 17. Signature of a Letter Reappointing Charlie Jones to the Beaver Special Road District Board, through December 31, 2015 18. Signature of a Letter Appointing Molly Baker-Ray to the Deschutes County Special Transportation Fund (STF) Advisory Committee, as an Alternate Member through December 31, 2013 19. Signature of a Letter Accepting the Resignation of Lindsay Stevens, and Thanking him for his Service on the Deschutes County Behavioral Health Advisory Board 20. Approval of Minutes: • Work Sessions of January 7 and 9, 2013 • Business Meetings of January 2, 7 and 9, 2013 • Budget Meeting of January 3,2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 21. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 22. CONSIDERATION of Signature of Letters: • Accepting the Resignation of David Creach, Jim Fields and Stu Otto, and Thanking them for their Service on the Deschutes County Extensionl4-H Service District Advisory Council • Reappointing Betty Faller and Chris Lawrence to the Deschutes County Extensionl4-H Service District Advisory Council • Accepting the Resignation of Kim Seely from the Deschutes County Extensionl4-H Service District Budget Committee • Appointing Katrina Van Dis to the Deschutes County Extensionl4-H Service District Budget Committee 23. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District Board of Commissioners' Business Meeting Agenda Wednesday, January 23,2013 Page 3 of8 RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 24. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 25. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions regarding a meeting, please call 388-6572.) Monday, January 21 Most County offices will be closed to observe Martin Luther King, Jr. Day Tuesday, January 22 Governor's Office Cutting Edge Symposium -Riverhouse Wednesday, January 23 10:00 a.m. Board of Commissioners' Business Meeting 11:30 a.m. Partnership to End Poverty Luncheon -St. Charles Medical Center 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, January 24 7:30 a.m. Legislative and Public Affairs Counsel Conference Call Board of Commissioners' Business Meeting Agenda Wednesday, January 23,2013 Page40fS Monday, January 28 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, January 30 10:00 a.m. Board of Commissioners' Business Meeting 1 :00 a.m. Grand Opening, Veterans' Affairs Clinic, 2650 Courtney Dr. i 1 :30 p.m. Administrative Work Session -could include executive session(s) I Thursday, January 31 I 8:00 a.m. CERF (Center for Economic Research and Forecasting) Conference -Riverhouse I Monday, February 4 10:00 a.m. Board of Commissioners' Business Meeting 12:00 noon (Tentative) Advisory Committee on Court Security -Courthouse 1:30 p.m. Administrative Work Session -could include executive session(s) I 3:30p.m. Public Safety Coordinating Council Meeting I Wednesday, February 6 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 13 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) t Monday, February 18 I Most County offices will be closed to observe Presidents' Day J Wednesday, February 20 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 23,2013 Page 5 of8 Monday, February 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, February 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 18 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, March 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 23,2013 Page 6 of8 Monday, April 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, April 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, April 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Monday, April 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, January 23, 2013 Page 7 of8 ------ Wednesday, May 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session{s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, January 23,2013 Page 8 of8 ~.......~~_~_~.._..."............y....~*......;......__i:_..........~...~W ")'~f~'IIII!iOlO;illiil e'¥-WiI!i""W;e<l1f f ·gOlO ...... , ...~~Ii!tlti~~~____·~_~___•·__ Bonnie Baker ~ JFrom: T om Anderson Sent: Monday, January 21, 2013 2:48 PM To: 'Jeanne Berry' Subject: RE: Register before access ? Ms Berry, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us -----Original Message---- From: Jeanne Berry [mailto:jrberry719@aol.com1 Sent: Saturday, January 12, 2013 9:26 AM To: Board Subject: Register before access? Please do not add the registration process to access to public records. This makes no sense other than limiting our rights. iPhone message from Jeanne Berry 1 ~~aw.tg.JjlM:..;;ilill4j~jh.il.<Af~~.....; •••• i~~~~.... 1 ~ ti~' *~oi:# m~ . ri"& W'&*JU~~~~.~~~j~ iI ~ ilH~~ItN'iI' 'M i/ ~'·~,'1YVy,.;.w.%.i'~~~'~I~~2(~~""'j··"Oj'", d~," 11 ---------~-,-,--" CJ~ Bonnie Baker From: Tom Anderson Sent: Monday, January 21,20132:46 PM To: 'Mark and Melinda' Subject: RE: DIAL proposed changes Mr Clark, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us From: Mark and Melinda [mailto:mmclark@bendbroadband.com] Sent: Friday, January 11, 2013 11:31 AM To: Board Subject: DIAL proposed changes I would like to comment on the changes proposed to DIAL. I have used it just a few times. I think is is just fine the way it works now. If it not broken do not fix it. No registration should be needed to use DIAL. Thanks, Mark Clark 1 ~~~~....~~~.u_...~~~~~~iI..otoi&~».~I/o;:~ iiJi"W~_~1\jl)1i1'1*i" 'a\\l"i"1f"!l1'T" '..,__~______~. Bonnie Baker Wk~ From: Alan Unger Sent: Thursday, January 17, 20132:45 PM To: 'Joyce Faltus'; Board Cc: desap1@yahoo.com Subject: RE: To Commissioners re DIAL and ... Joyce, thank you for your comments. I will ask staff to answer your questions, not that we can take care of everything but you can be better informed on the options that you have. I did not take this letter to mean that you are filing a complaint but that you wanted information. We are making Dial better. you will still be able to find the same information as before. We need to upgrade the system in preparation of IT staff retiring and new staff do not know the old systems so we need a new system (platform) I also heard you ask these questions: You are concerned with your neighbor's activities; noise, too many animals for the amount of land, too many renters. Is your we" threatened by animal pollution You pay fees to fix the roads but Jefferson cty is not paying attention to Dove lane. Why not and when will they Alan Unger, Commissioner Deschutes County 1300 NW Wall St. Suite 200 Bend, OR. 97701 alanu@co.deschutes.or.us Office: 541-388-6569 Cell: 541-419-0556 From: Joyce Faltus [mailto:nanajoyce@q.com] sent: Thursday, January 17, 2013 9:24 AM To: Board Cc: desapl@yahoo.com Subject: To Commissioners re DIAL and ... Dear County Commissioners: I think you should reconsider changes in the DIAL website. Mostly, we use it to know who are neighbors are, for one thing, as we live on a road in CRR that has many rentals, and where there have been many burglaries as of late in this area. In addition we are using it to gather a mailing list, sending postcards to both owners and renters so important issues can be addressed. Example: The county had mistakenly taxed a neighbor's property at $700 for many years (11420 NW Dove). The neighbors knew and bragged to anyone who would listen that their taxes were only $700+ compared to the many thousands others paid. Somebody had to have complained because they were finally taxed for back taxes for years (as can be seen on DIAL). How many more like that are there in D.C. who owe the county $$$7 Using DIAL, probably 1 .dii6ihN,~~\t#.f.' NVW;':' n ** ~':£!"fil_W"'-!ri*,M'J;(lI,;,M-M~""''lW'''II'tlt;#iHIt'b&nwAA'iisl!l'£iiJi~w"*fiil!,*'He 'ljj~iiI.'lIl.ii¢f1i'·I'i""iO'iiiiC' f '~oIW4crr1rltk'I!'U:«'IIiW m....-w __ many could be pointed out. Possibly, your assessors office should keep on top of this issue as it costs the county many dollars. As D.C. property taxpayers ($5,000) we feel everybody should pay their fair share (is ours truly fair? I don't believe so). We purchased property here in 2003 and built a beautiful retirement home in 2004·2005. At that time, the neighbor to our south had 2 people living there and 2 horses and 2 dogs. It appeared to be a decent neighborhood. Today there appears to be rooms rented out (especially since they added a pod). I say "appears" because there are always different cars and trucks, horse trailers, etc., coming and going numerous times, on a daily basis. The owner doesn't live there any longer. There are X amount of people, cars, trucks, horse trailers, etc., and JUNK piled (fire hazard?)· and 12 horses (I believe they charge people to board horses there), goats, dogs, etc. In warm weather, the dust from the horses, and flies, is a total nuisance and a terrible threat to my husband's lungs. The CC&Rs under Section VII, Property Use Restrictions, #4, say "No noxious or offensive or unsightly conditions shall be permitted upon any part of Said Property, nor shall anything done thereon which may be or become an annoyance or nuisance to the neighborhood." We share a well (: and are very concerned that our groundwater could be, is, or will become contaminated with that many horses/goats on 5 acres, especially as wells here are not very deep (ours is 272'). Part of our concern is based on the fact that not only have we lost 2 German Pointers since 2010, but my husband was diagnosed with colorectal cancer, also in 2010, operated on, had chemo (which nearly destroyed his lungs) and radiation· and is on oxygen now. We've had to call the sheriff many times because rock (drumbeat) music was played so loudly inside and outside, where we could hear the beats in our home, with doors and windows tightly closed. I said I would sign a complaint if it continued. Except for summertime, it hasn't. One resident there had an ankle bracelet, yet drove a motorcycle every and anywhere. Strangers would come to the fence (that we paid for and had installed) asking if I had a cigarette for them (one had pink/purple hair) and another, who had a small child with her, asked if I knew how she could get on welfare. It is frightening to not know who lives next door to you, which is why we finally put in ADT. If you look at the DIAL site for that place (11405 NW Dove), you will see that they were supposedly building an agricultural building (barn), which turned out to have an apartment where the hay loft would have been. It was framed for windows, sliding doors, a deck, 220 electric, kitchen an bathroom. The county took them to court and after court appearances and reprimands from the judge, finally the top was taken down. Now, a hideous structure exists that is not used for horses. When people come here after I've given them directions, they usually say, "Why didn't you just say you live next door to a junk yard." Talk about being mortified. I know the people on the other side of them recently filed a complaint with D.C. because the Code Enforcer came to view the property next door from our home. 2 What is this all leading up to? The County Code MUST be amended to limit the number of farm animals, even in a rural residential area. Not everybody has horses. Not every homeowner enjoys the number of flies that they bring or the odor. It IS a residential area. Those who have horses, generally have 2 or 3 on their acreage· not 12.1 had 2 horses until my husband got cancer on 6 acres. I cleaned 3·5 times a day (I'm compulsive) and did not pile manure to attract flies. constant road traffic from people with trucks and horse trailers picking up and dropping off their horses. This road is in deplorable condition. People who board there come constantly with trucks and trailers adding traffic to further ruin our road. Taxpayers in the Deschutes County portion of CRR, have a portion of their tax dollars sent to CRR for road maintenance. That money is commingled with Jefferson County residents' tax money and held in an account in J.C. They started rocking our road in 2009. Did about 1/2 mile and stopped. claiming the machine was broken, would be repaired and the rocking would continue. Many other roads have been rocked in J.C. since then. Many residents have questioned why the job was not complete, and there is NO RESPONSE to that question EVER. Our road does not even have gravel on it, just dirt, and when the snow melts, it becomes slick mud. Grading consists of pushing the mud around and not going under the washboard, as should be done. Were are our D.C. tax dollars going? All Deschutes County residents on CRR get for the tax dollars and fees is a bit of pushing around of mud or direct on this road. Many (most) of us do not even use the golf course (where most $$ go), tennis courts, or pool· most of us are retired and living on fixed incomes. I think the Commissioners need to look into how Deschutes County residents' tax dollars given to CRR are spent. I think the Code should be amended to include limits on the number of farm animals per acre in rural residential developments, especially when there is concern about well contamination, and how it affects neighbors annoyingly or as a nuisance. Certainly those who have no farm animals are affected by the number of horses and goats and the odor and infestation of flies. Thank you. Joyce and Gene Faltus 11425 NW Dove Road Terrebonne, OR 97760 (most people do not use CRR in their address) 541·504·8770 3 ( NbeJ~Bonnie Baker o From: Alan Unger Sent: Thursday, January 10, 2013 12:35 PM To: 'Jill Hoelting'; Board Subject: RE: Property records online thank you for your comments. I think you will find Dial 2 even easier to use. It will save staff time in supporting multiple portals for information searches (making government more efficient). The log in will be automated and not be tracked. I asked the 'big brother' question and I learned that we are not going there. All of us use log in to stuff all the time and there are multiple groups like "Go ogle" that are capturing our data all the time that we should be concerned about when we think 'big brother'. We will have a public hearing on this January 23 rd to hear more public comments. Alan Unger, Commissioner Deschutes County 1300 NW Wall St. Suite 200 Bend, OR. 9770 I alanu@co.deschutes.or.us Office: 541-388-6569 Cell: 541-419-0556 From: Jill Hoelting [mailto:jillhomealaska@yahoo.com] Sent: Thursday, January 10, 2013 12:19 PM To: Board Subject: Property records online As a resident and homeowner in Deschutes County, I encourage the Board to keep the online access of property records as it is. This is information of public record and is used by many for various reasons --from researching property values to obtaining addresses for Christmas cards. Requiring registration and/or tracking use is too much of Big Brother in the 'hood. Thanks for your consideration, Jill Hoelting Address available at DIAL ~ http://www.deschutes.org/Assessors-Office/DIAL-Search-Form.aspx 1 ' ~_.tr.$.114\ijr. Ed ''!ii 'j ,,)",",' -~;l;i'-'lCr of" '''/' Iii' 7"H-iih!iI~X¥P#W~~'~".,i<lI'MfuUI\lWI!l!1h'N' t NlI:' Jjllillli'lCiiilflt"~n-.lt"Hi ,fa -liiIlilIJiilii'IIliIIIHif'IIi14RXIiWPNI'3<i _________r_• .yVtL-~~Bonnie Baker From: Tom Anderson Sent: Monday, January 21, 2013 2:52 PM To: 'AI &Elaine McKenzie' Subject: RE: registration for county records MrjMs McKenzie, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us From: AI &Elaine McKenzie [mailto:aemck@bendbroadband,(::om] Sent: Saturday, January 12, 2013 6:05 PM To: Board Subject: registration for county records No, you should not require registration for accessing public records! Albert & Edna McKenzie 69559 Paintbrush Lane Sisters 1 r)~{uv Bonnie Baker From: Tom Anderson Sent: Wednesday, January 23,20139:13 AM To: 'sue napier' Subject: RE: Jan. 23 public hearing on PUBLIC ACCESS to information ... my reaction! Ms Napier, Just a note to let you know that your comments have been made part of the public record in advance of the hearing. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us From: sue napier [mailto:sdnapier2006@yahoo.com] Sent: Tuesday, January 22, 2013 7:55 PM To: Board Subject: Jan. 23 public hearing on PUBLIC ACCESS to information ... my reaction! A Jan. 23 public hearing is planned, and commissioners have asked for community reaction. I am unable to attend your meeting, so I am giving you my input via emaiL I don't support requiring registration or limiting our access to the type of information you currently have on DIAL. DIAL has been a very handy tool and something I have used several times a month for years. I hope that your new software system is as easy to use as DIAL and includes the current: Tax Information [ ] Assessment Information [ ] Detailed Appraisal Information [ ] Ownership 1 we pi',;" isfih*h U "W"",,,:,''" ",.!i'ln;w '11f+H )'4t $lUi rtf' '**X'qee~"w+",....tf,f, >'~hiijj'fiJ"llir.'tio'''>iilf~"'t;;pt '#'e,;.;;;~""'~~l'b~l'h'!1¥ (r'~.. _n * [ ] Sales Information [ ] Detailed Sales [] Permit and Land Use [] Cartography Tax Lot Card I've had to use county property information online for 5 other counties in Oregon and one county in Washington. Deschutes County is so superior in the quality of information, ease of use and speed of updates. I have been very impressed with how fast information is recorded when permits are issued and finalized. I hope that the revision of the computer system you are planning lives up to the wonderful system you currently have. If you force through changes requiring registration, please make it a one time registration, not a re-regitration every time you want to look something up. Also, please make sure that we have the ease or use option to search by: (X) Name ( ) Account Number ( ) Map & Taxlot Number ( ) Street Address ( ) Subdivision Name () Permit Number Thank you Sue Napier Fall River, Oregon 97707 2 ,~$j","~ iitJ 1II(""fOii"J''''I<IW~~,",~,~.""";;"",;,...,-",,.'~~~~ <1t'''H''_~~~~~~~~>:IM:>f4;I''': ~ 'ii-'-M-~t~~_~_.~.._____,__"__ _ Bonnie Baker tJM~ From: Tom Anderson Sent: Monday, January 21,20132:54 PM To: 'Dennis Newton' Subject: RE: Property Records access Ms Newton, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services l300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.u5 From: Dennis Newton [mailto:jdddnewton@att.net] Sent: Sunday, January 13, 2013 12:00 PM To: Board Subject: Property Records access I am writing to express my opposition to the proposed registration process for access to Deschutes County property records. If the purpose of a registration system is to somehow safeguard personal privacy, a registration system will not achieve that goal. Anyone with an intent to somehow use property records to harm a reSident, can with a small degree of expertise input fraudulent registration information and/or "hide their tracks," rendering the registration gatekeeper process useless. I used the online property records application frequently during my tenure as a Bend Neighborhood Association chair -first to verify residences of individual members, particularly those with complaintsl and to locate property owners to address code violations and fire safety concerns within our boundaries. During the upheaval of real estate foreclosures in recent years, the property records made it possible to to scrub association membership lists of reSidents long gone from the County. According to the Bend Bulletin, there is no specific reason why the County feels property records need protection, simply a general concern 1 for "privacy." Perhaps the registration proposal is an offshoot to the current national focus on increased gun control or the local controversy about concealed carry permit records and their owners' privacy -records which should be fully protected by the Sheriff's department. While having the registration function available in the conversion to a new online system begs the question of whether to use the control, the only valid answer is no -the County has no justification to implement any restrictions to access. Jeanne D. Newton Deschutes County Registered Voter 2 P~sBonnie Baker " From: Sent: To: Subject: Alan Unger Thursday, January 10,201312:24 PM 'john phillips'; Board RE: proposal for accessing property records John, thank you for your comments. Dial 2 will give access to the same public information that you get today. It will be easier to gather that information. We are trying to consolidate multiple information portals into one which will reduce staff time that supports these multiple portals while providing an enhanced more user friendly experience. We will have a public hearing on this change at our business meeting on January 23 fd to listen to the public before we make any policy changes. Alan Unger, Commissioner Deschutes County 1300 NW Wall St. Suite 200 Bend, OR. 97701 alanu(il)co.deschutes.or.us Office: 541-388-6569 Cell: 541-419-0556 From: john phillips [mailto:jphilliS@bendbroadband.com] Sent: Thursday, January 10, 2013 9:06 AM To: Board Subject: FW: proposal for accessing property records Commissioners I do not support the changes, as proposed. I have used the current system for the past three years ...prior to, and since moving to, Bend, Oregon and found it be quite worthwhile, and quite easy to navigate. All of the data is public information .... and therefore, it should be made readily available to the "public", If something isn't "broken", don't attempt to "fix it", 1 11m sure there are other issues that you folks could better spend your time on. john phillips 19178 green lakes loop, Bend, OR 97702 2 Bonnie Baker ~vt oJ( From: Alan Unger Sent: Thursday, January 10, 2013 12:15 PM To: 'Richard Royal'; Board Subject: RE: Accessing County Property Records Richard thanks for your comment. We are not going to restrict access to dial and we are going to make it more user friendly. When you use Dial 2 you will find it easy to use and you will like it. We are going to have two versions. Dial light; you can do what dial does today except you will not be able to search by a person's name. Dial 2 (enhanced) will allow that and much more. The present version asks you to log in with an email address and create a password. It is not reviewed or tracked. It is like CD Maps is today. There is no charge or any plans to charge for this service. We are trying to balance public access to records with privacy concerns for people in the records. The log in would be the first step to search accountability if we need to address more requirements from the legislature. I hope this helps and I will respond to more questions and concerns. We will have a public hearing on this I think at our board meeting on January 23 rd • Alan Unger, Commissioner Deschutes County 1300 NW Wall St Suite 200 Bend, OR. 97701 a1anu@co.deschutes.or.us Office: 541-388-6569 Cell: 541-419-0556 From: Richard Royal [mailto:royalr49@hotmail.com] Sent: Thursday, January 10, 2013 7:38 AM To: Board Subject: Accessing County Property Records I was dismayed to read that you are considering limiting access to County property records that are publicly available. Please do not restrict access! I am a full time Deschutes County resident, and find it valuable to have easy, online access to the Dial Property Records. If anything, make it easier and more user friendly, rather than more limited and less information. Thanks Richard Royal 1 SM(~SBonnie Baker From: Tom Anderson Sent: Monday, January 21, 20132:51 PM To: 'Lennard' Subject: RE: Accessing Public Records Ms Sholes, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us From: Lennard [mailto:muley@bendbroadband.com] Sent: Saturday, January 12, 2013 2:37 PM To: Board Subject: Accessing Public Records Here's my 2 cents worth. Leave the public records alone. Doesn't sound to me like you have any legitimate reasons for changing the way it works currently. This information should be available to the public without having to register, for some of the following reasons: when you are thinking of buying a new home, it is a very useful tool to be able to look up assessed and RMV values and past taxes to be able to determine whether you will be able to afford the taxes on a new home. It is also good for seeing the difference between real market values and assessed values, when you are trying to approach the County about one of those values (whether it is too high or too low). I consider it an educational tool for owners who are considering buying or selling. Other items are also useful, to determine the age of the house, improvements made, what kind of roof materials, flooring, etc. are in the home. That can eliminate a lot of unnecessary trips with a realtor if you can determine some of these things ahead of time. I haven't read yet one single valid argument for the change. Those who are concerned about too much information being available about 1 their homesJ are probably the very same ones who insist on having that information to them when they want to look it up for their own reasons. Please re-consider the two-tiered approach J and leave it like it is. Thank you. Delane Sholes 2 Bonnie Baker 5tvv~ From: Tom Anderson Sent: Monday, January 21, 2013 2:49 PM To: 'Harold Shrader' Subject: RE: Registration for Name Search of Property Records Mr Shrader, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us -----Original Message---- From: Harold Shrader [mailto:harold@allmail.netJ Sent: Saturday, January 12, 2013 10:30 AM To: Board Subject: Registration for Name Search of Property Records Honorable Commissioners: In case I can't attend the public hearing on the 23rd, I wish to express my support for requiring registration to search for property records by owner name. I have heard and read about the concern of some, including the Bulletin's editors, about the privacy of those who register. What about the privacy of the property owners? Yes these are "public records", but I know of no other public record situation where an average person is allowed unlimited access to track down where someone lives just because you know that person's name. You can't do it via a tax return, voter registration, vehicle license plate, etc., public records all. And you can't find me in the "White Pages" either. I wish you all could have had experience that happened to me last October. I had someone show up at my home because he had tracked me down just by reading my name on a "letter to the editor" in the Bulletin. Fortunately for me, the visitor was benign, but he could 1 have just as easily been armed with lethal intent. Imagine in the current environment some disturbed student or former student using a name search of property records to hunt down a teacher who gave that student a failing grade. I can just imagine the potential lawsuits the County could face if registration is not enacted now that the subject has been publicly broached. I can't think of a single legitimate argument for continuing to allow unregistered name search since property records can still be accessed without registration via other methods. Thank You for Your Time in Reading this, Harold Shrader Bend, OR (Actual address can be found via DIAL) harold@allmail.net 2 Bonnie Baker VOftLS~t- From: Tom Anderson Sent: Tuesday, January 22, 2013 11 :27 AM To: 'Jean Vansandt' Subject: RE: Comments Ms Vansandt, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us -----Original Message---- From: Jean Vansandt [mailto:meejee@bendbroadband.com] Sent: Monday, January 21, 2013 6:19 PM To: Board Subject: Comments As long as it is public record, why make it complicated? Please leave access to property records online status quo. Jean Vansandt 541-548-2112 1 ; i!iUJ\tJtfh¢i{J( 9,1N:#fiAi$ffii \,vqili. ;i'5#iiJCk4J,JI(h *,,$* .5 k 4,;;:;;;£13.44 ()jmrkJ~Bonnie Baker From: Tom Anderson Sent: Monday, January 21, 2013 2:39 PM To: Board Subject: FW: Proposed changes to DIAL access FYI From: Tom Anderson Sent: Monday, January 21, 2013 2:38 PM To: 'Woody Woodward' Subject: RE: Proposed changes to DIAL access Mr. Woodward, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us From: Woody Woodward [mailto:wwoodward@bendcable.com] Sent: Thursday, January 10, 2013 1:26 PM To: Board Subject: Proposed changes to DIAL access Please drop the registration idea. The information on the DIAL website is public, and I don't believe it is the county commissioners' duty to throw up road blocks to public information. If someone on the board believes it should not be public, 1 change the law -don't appoint yourself information censor. Updating and consolidating the DIAL website software is a positive step. Erecting barriers to public information is decidedly negative. Do the right (positive) thing. That's what you were elected to do. Woody Woodward 60768 Innsbruck Ct Bend, OR 97702 2 &lIh ;;4I9!4,.;p:q • \U"'U'*-H!. v"', ,i4 .... P*4\c:;:w;:w*JiiiJijiW4; $(i ;; 1. .> ,hi4QC*. #'Pil .4!,;,.}'MlII!k¥fi!.,.i ;;;;;:;(400,*,%* i fA;;;::U; M, 4 $ ,44 Yeh_.4SMJAPi6,M Bonnie Baker W~ From: Tom Anderson Sent: Monday, January 21, 2013 2:56 PM To: 'Peggy Woodward' Subject: RE: Proposed DIAL access changes Ms Woodward, Just a note to confirm that your comments have been made part of the public record in advance of the hearing on Wednesday. Thanks, Tom Anderson Interim County Administrator Deschutes County Administrative Services 1300 NW Wall Street Bend, OR. 97701 541/388-6565 541/385-3202 (fax) toma@co.deschutes.or.us From: Peggy Woodward [mailto:pwoodward@bendcable.com] Sent: Thursday, January 17, 2013 11:09 AM To: Board Subject: Proposed DIAL access changes With regards to the proposed changes to acceSSing property information online, I want to express dislike of any idea of registration. This is public information and just because you can make it more difficult for the public to access, it doesn't strike me as a positive move, in order to appease a small group that want to assure perceived privacy. As stated in the Bulletin article, the information is out there, easily accessed, just why make the county site more restrictive and cumbersome at this point? Peggy Woodward 60768 Innsbruck Court Bend, OR 97702 1 Bonnie Baker ~vd From: Alan Unger Sent: Friday, January 25, 2013 4:40 PM To: Woody Woodward'; Board Subject: RE: Changes to DIAL access I am sorry Woody but 14 emails is underwhelming when you consider that we have 90,000 voters. I hope that you would not expect us to make a decision just based on 14 emails. You will be very pleased with the enhanced version. Staff did a great job. Concerning the issue of a log-in, we were divided but it will not take away from the free access to information. I would be happy to talk to you more. Call my cell number below and we can have a two way conversation. Hope you are in good health. Alan Unger, Commissioner Deschutes County 1300 NW Wall St. Suite 200 Bend, OR. 97701 alanu@co.deschutes.or.us Office: 541-388-6569 Cell: 541-419-0556 From: Woody Wooclward [mailto:wwoodward@bendcable.com] sent: Friday, January 25,2013 11:34 AM To: Board Subject: Changes to DIAL access According to the Bulletin, 13 of the 14 email comments received were opposed to the DIAL registration idea. So, you the commissioners, vote to implement it after all. Your consideration of public feedback is underwhelming. Woody Woodward 1