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Home My WebLink AboutDoc 029 - Amend Cleaning Svcs Agrmt - SODeschutes County Board of Commissioners 1300 NW Wall St., Suite 200, Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org AGENDA REQUEST & STAFF REPORT For Board Business Meeting of January 30, 2013 DATE: January 17, 2013 FROM: Darryl Nakahira Sheriff's Office: 541-617-3369 TITLE OF AGENDA ITEM: Consideration of Board signature of Document No. 2013-029 Amendment No.2 to Deschutes County Document No. 2010-665. PUBLIC HEARING ON THIS DATE? No BACKGROUND AND POLICY IMPLICATIONS: Cascade Complete Cleaning Services provides custodial services for the Deschutes County Sheriffs Office in Bend, Sisters, and Terrebonne, for the Sheriff's Office Search and Rescue offices, the Sheriff's Office Automotive offices and for portions of the Adult JaiL Cascade Complete Cleaning Services has a current contract to provide cleaning services for the Sheriff's Office. The company has been cleaning the Sheriff's Office since 2005. The last contract was signed in November 2010. In late December, 2010, the Sheriffs Office completed a remodel of its Bend building and commenced to occupy an additional 3,904 sq. ft. of space that was vacated by the 9-1-1 Service District and the FBI. In November 2011, the Deschutes County Jail completed a remodel, which added a 1,000 sq. ft. staff dining area. In July 2012, the Sheriff increased the monthly payment to compensate Cascade Complete Cleaning Services for their services to clean the additional square footage at the Bend Sheriff's Office and at the jaiL At that time, the Sheriff decided he would consider an additional pay review in January 2013. The Sheriffhas approved a monthly increase of3% beginning February 1,2013. FISCAL IMPLICATIONS: The monthly payment increased from $6,569.15 to $6,766.22. There are 9 months left in the current contract. RECOMMENDATION & ACTION REQUESTED: Approve and sign Document No. 2013-029 Amendment No.2 to Deschutes County Contract No. 2010 665. ATTENDANCE: Capt. Tim Edwards, Sheriffs Office Darryl Nakahira, Sheriff's Office DISTRIBUTION OF DOCUMENTS: Call Pat Davis, Sheriff's Office Legal Assistant, x3367, or email when ready for pick up. DESCHUTES COUNTY DOCUMENT SUMMARY Date: January 17,2013 Department: Sheriff s Office Contractor/Supplier/Consultant Name: Cascade Complete Cleaning Services Contractor Contact: Gary and Maria Curry Contractor Phone #: 541-617-1645 Type of Document: Amendment: Document 2013-029 is the second amendment to Document 2010-665, a Services Contract. Goods and/or Services: Cascade Complete Cleaning Services provides custodial services for the Deschutes County Sheriffs Office in Bend, Sisters, and Terrebonne, for the Sheriffs Office Search and Rescue offices, the Sheriffs Office Automotive offices and for portions of the Adult Jail. Background & History: Cascade Complete Cleaning Services has a current contract to provide cleaning services for the Sheriffs Office. The company has been cleaning the Sheriffs Office since 2005. In late December 2010, the Sheriffs Office completed a remodel of its Bend building and commenced to occupy an additional 3,904 sq ft of space that was vacated by the 9 1-1 Service District and the FBI. In November, 2011, the Deschutes County Jail completed a remodel which added a 1,000 sq ft staff dining area. Together, the two remodels added 21 % space that requires cleaning. In July, 2012 the Sheriff increased the monthly payment to compensate Cascade Complete Cleaning Services for their services to clean the additional square footage at the Bend Sheriffs Office and at the jail. At that time, the Sheriff decided he would consider an additional pay review in January, 2013. The Sheriff has approved a monthly increase of3% beginning February 1,2013. Amendment Agreement Starting Date: February 1, 2013 Ending Date: October 31, 2013 Annual Value or Total Payment: The monthly payment increased from $6,569.15 to $6,766.22. There are 9 months left in the current contract. rgJ Insurance Certificate Received (check box) Insurance Expiration Date: 5/25/2013 Check all that apply: D RFP, Solicitation or Bid Process D Informal quotes «$150K) rgJ Exempt from RFP, Solicitation or Bid Process (specify see DCC §2.37) 2.37.080 Funding Source: (Included in current budget? [gJ Yes 0 No If No, has budget amendment been submitted? 0 Yes 0 No Is this a Grant Agreement providing revenue to the County? 0 Yes ~ No Departmental Contact and Title: Captain Tim Edwards Ph e#: 541-388-6656 Sheriff's Approval: -~o:--~-A--H-1f,1'--~---I -J7 -J3 Date Distribution of Docu ent: Contact Pat Davis, Sheriffs Office Legal Assistant, x3367 or by email, when ready or pick up. Official Review: County Signature Required (check one): [gJ BOCC 0 Department Director (if <$25K) o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. ____ --J) LegalReview ~~Date I /'i /',3 Document Number 2013-029 13 DOCUMENT NO. 2013-029 AMENDMENT NO.2 TO DESCHUTES COUNTY CONTRACT NO. 2010..a65 THAT CERTAIN AGREEMENT, Deschutes County Contract No. 2010-665 dated November 1, 2010, by and between DESCHUTES COUNTY, a political subdivision of the State of Oregon ("County"), by and through it SHERIFF'S OFFICE, and CASCADE COMPLETE CLEANING SERVICES (collectively "Contractor"), is amended, effective upon signing of all parties, as set forth below. All other provisions of the contract and assignment remain the same and in full force. The above listed contract is amended as follows: Exhibit # 1 titled: Statement of Work, Compensation Payment Terms and Schedule Section 2. Consideration is amended to reflect County's agreement to pay Contractor $6,766.22 per month with an effective date of February 1, 2013. Section 3. The maximum compensation per year under this amendment to the contract with the new monthly payment in effect, including allowable expenses, is $81,194.69. All other provisions of Exhibit 1 remain the same and in full force. CO~ Dated this /S ofTan '2013Gary~ Cascade Complete Cleaning Services Dated this If( of ,]a f} , 2013 Cascade Complete Cleaning ~'" ices BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON Alan Unger, Chair Dated this of _..;::J7'hV:..:...;.____, 2013 Tammy Baney, Vice-Chair Anthony DeBone, Commissioners Dated this ___of _______. 2013 Maria Curry, Owner (7 \ I I 1 Commercial Certificatl ..,f Insurance Agency • Scott Robson Name • 644 NE Greenwood Ave #1 & • Bend, OR 97701-4569 Address • 541-382-9111 St. 73 Dist. _0_9 ___Agenl_3_54___ Insured • CURRY, GARY Namr • CASCADE COMPLETE CLNG SERVIC & • 19196 SHOSHONE RD Address • BEND, OR 97702 D ~FARMERS' Issue Date (MM/DDfYY) This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies shown below. Companies Providing Coverage: c'ompuny A Truck Insurance Exchange Letter Company B Farmers Insurance Exchange Letter Company CMid-Century Insurance Company Letter , This to certify that the policies of insurance listed below have been issued to the insured named above for the policy period indicated, Notwithstanding any requirement. term or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such poliCies. Limits shown may have been reduced by Type of Insurance Policy Number Policy Effective Policy Expiration • Date (MMIDD/YY) • Date (MM/DDIYY) General Liability 035037214 " Commercial General Liability " -Occurrence Version Contractual Incidental Only Owners & Contractors Prot. A " Name & Address Automobile Liability All Owned Commercial Autos Scheduled Autos Hired Autos 05/25/2012 05/25/2013 Policy Limits General Aggregate I $ 2,000,000 Produc£s-Comp/OPS Aggregate I $ 2,000,000 Personal & I Advertising Injury I $ 1,000,000 Each Occurrence $ 1,000,000Fire Damage (Anyone fire) $ 100,000 Medical Expense one person) $ 5,000 035037214 Cancellation Should allY of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to mail such notice shall impose no obligation or I' ility of any kind upon the company, its agt>nts Of repre-;entarives. -~ I Combined Single05/25/201305/25/2012 Limit Bodily In~ury (per person Bodily Injury (Per accident) Property Damage $ 1,000,000 i I I$ I $ I I Liability Liability and Employers' Liability Description of OperationsNehicles/Restrictions/Special items: 19196 SHOSHONE RD, BEND, OR 97702 Certificate Holder • DESCHUTES COUNTY, ITS OFFICERS • AGENTS, EMPLOYEES, AND VOLUN • 63333 W HWY 20, • BEND, OR 97701 H-Ol