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Home My WebLink About2013-02-13 Business Meeting MinutesDeschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, FEBRUARY 13,2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, Interim County Administrator; Erik Kropp, Deputy County Administrator; Ed Keith, County Forester, Chris Edleston, Finance; Beth Raguine, Health Services; and three other citizens. No representatives ofthe media were in attendance. Chair Unger opened the meeting at 10:02 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was Consideration of Signature of Document No. 2013-046, a Notice of Intent to Award Contract Letter for Fuels Reduction Work. Ed Keith gave an overview of the item. They have had a qualified pool of contractors for seven years; the latest one includes 27 contractors, who provide certain services in various areas. All are qualified for the activities they propose to do. Commissioner Baney asked about the benefits of doing this. Mr. Keith said some projects are fairly small, so they can offer the work to the qualified contractors to see if they are interested. This streamlines the process for the County, the property owner and the contractor. Once funding has been determined, the projects will be planned out and the contractors would be contacted accordingly so they can bid on specific projects. Minutes of Board of Commissioners' Business Meeting Wednesday, February 13,2013 Page 1 of4 Minutes of Board of Commissioners’ Business Meeting Wednesday, February 13, 2013 Page 2 of 4 Chair Unger stated there were some concerns about the H-1 Visa and whether these contractors are hiring citizens or people from this area. He asked if that question is asked. Mr. Keith stated it is not a requirement of the RFP process. They rely on contractors to legally employee people and this is in their agreement. They have to comply with State and Federal laws. BANEY: Move signature of the letter of intent to award. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 4. Before the Board was a Public Hearing and Consideration of Signature of Resolution No. 2013-006, Adopting a Change to the FV 2012-13 Deschutes County Fee Schedule, Public Health Section. Beth Raguine, Health Services, and Christina Edleston, Finance, came before the Board. Ms. Raguine explained that this involves a minimum reimbursement rate as set by the State. The fee changed on January 1, and this has not chan ged since 2009. Adjusting the fee schedule prevents them from having to revamp their billing. It involves one change to the immunization piece. It was $15.19 per immunization previously, but is now $21.96. If the fee changes, it is across the board. Chair Unger opened the public hearing. Being no testimony given, the hearing was closed. BANEY: Move signature of Resolution No. 2013-006. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Before the Board was Consideration of Approval of the Consent Agenda. Commissioners Unger and Baney were not prepared to approve the minutes of the January 30 and February 4 work sessions, or the business meeting of February 4. Minutes of Board of Commissioners’ Business Meeting Wednesday, February 13, 2013 Page 3 of 4 BANEY: Move approval of the Consent Agenda, with the changes noted. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Consent Agenda items 5. Signature of a Letter Reappointing David Engeman to the Board of Cascade View Estates Special Road District, through December 31, 2015 6. Approval of Minutes: Work Sessions of January 23 and 30, 2013 Business Meetings of January 23 and 30, and February 4 and 6, 2013 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $14,781.16. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 8. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $1,867.67. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $945,553.99. BANEY: Move approval, subject to review. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 10. ADDITIONS TO THE AGENDA None were offered. Being no further discussion, the meeting ended at 10:35 a.m. DATED this 2013 for the ;;s!h Day of 1-:~ Deschutes County Board of Commissio;erso Alan Unger, Chair ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners ' Business Meeting Wednesday, February 13,2013 Page 4 of4 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, FEBRUARY 13, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Signature of Document No. 2013-046, a Notice of Intent to Award Contract Letter for Fuels Reduction Work -Ed Keith, County Forester Suggested Action: Move approval ofDocument No. 2013-046. 4. A PUBLIC HEARING and Consideration of Signature of Resolution No. 2013-006, Adopting a Change to the FV 2012-13 Deschutes County Fee Schedule, Public Health Section -Chis Edelston, Finance Suggested Actions: Open public hearing; take testimony; close hearing; move approval ofResolution No. 2013-006. Board of Commissioners' Business Meeting Agenda Wednesday, February 13,2013 Page 1 of5 CONSENT AGENDA 5. Signature of a Letter Reappointing David Engeman to the Board of Cascade View Estates Special Road District, through December 31, 2015 6. Approval of Minutes: • Work Sessions of January 23 and 30, 2013 • Business Meetings of January 23 and 30, and February 4 and 6, 2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 7. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 10. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS I 92. 66O(2)(d) , labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda VVednesday,February13,2013 Page 2 of5 FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. 1.fyou have questions regarding a meeting, please call 388-6572.) Wednesday, February 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, February 18 Most County offices will be closed to observe Presidents' Day Monday, February 25 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, February 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, March 4 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, March 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 13 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session( s) Board of Commissioners' Business Meeting Agenda Wednesday, February 13,2013 Page 3 of5 Monday, March 18 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, March 25 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 27 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, April 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, February 13,2013 Page 4 of5 Monday, April 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Monday, April 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Wednesday, May 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, February 13, 2013 Page SofS