HomeMy WebLinkAboutDoc 053 - Lease Server Space - StateU
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(J -<.•... :'fE0..... ... Deschutes County Board of CommissionersO. 1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 25, 2013
Please see directions for completing this document on the next page.
DATE: February 4,2013
FROM: Teresa Rozic Property & Facilities 541-385-1414
TITLE OF AGENDA ITEM:
Consideration of Chair signature of document 2013-053, First Amendment to Lease between Deschutes
County and the State Building Codes Division.
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
Effective July 1,2012, Deschutes County leased office space at 117 NW Lafayette Avenue, Bend, to
the State Building Codes Division. According to the lease, the county provides access to wiring closets
as well as fixed data cabling and outlet jacks for Internet service for a fee of $50.00 per month. The
Building Codes Division gave written notice that they no longer need that service. This amendment
reflects that change.
FISCAL IMPLICATIONS:
Reduction in rental revenue by $600.00 per year.
RECOMMENDATION & ACTION REQUESTED:
Staff recommends that the Board of County Commissioners authorize the Chair to sign Document
2013-053.
ATTENDANCE: Teresa Rozic
DISTRIBUTION OF DOCUMENTS:
Three originals to Teresa Rozic to obtain signatures from the Lessee. One fully signed original will
come back for our permanent records.
I
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This fonn is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Fonn is also required. If this fonn is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this form with your documents, please submit this fonn
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 102/04/20131 Department: IProperty & Facilitiesl
Type of Document: First Amendment to Lease
Goods and/or Services: NIA
Background & History: Effective July 1,2012, Deschutes County leased office
space at 117 NW Lafayette Avenue, Bend, to the State Building Codes Division.
According to the lease, the county provides access to wiring closets as well as fixed
data cabling and outlet jacks for Internet service for a fee of $50.00 per month. The
Building Codes Division gave written notice that they no longer need that service. This
amendment reflects that change.
Agreement Starting Date: IMarch 1, 20131 Ending Date: pune 30, 20141
Annual Value or Total Payment: '------.J
N/A -statutory coverage
D Insurance Certificate ReCeiVjd (ChiCk box)
Insurance Expiration Date:
N/A
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
N/A
Funding Source: (Included in current budget? 0 Yes 0 No
If No, has budget amendment been submitted? 0 Yes No
Is this a Grant Agreement providing revenue to the County? 0 Yes ~ No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
2/4/2013
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance: Name:
Phone#:
Departmental Contact and Title: Teresa Rozic Phone #: 541-385-1414
Department Director Approval:
Signature Date
Distribution of Document: Three originals to Teresa Rozic to obtain signatures from
the Lessee. One fully signed original will come back for our permanent records.
Official Review:
County Signature Required (check one): ~ SOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, SOCC Order No. ____-l)
111 11
Legal Review :fvbLc (':i!ivj Date
Document Number 2013-053
2/412013
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LEGAL COUNSEL
FIRST ADDENDUM TO LEASE
Parties:
LESSOR: DESCHUTES COUNTY, a political subdivision of the State of Oregon
LESSEE: STATE OF OREGON, acting by and throLlgh its DEPARTMENT of CONSUMER
AND BUSINESS SERVICES, BUILDING CODES DIVISION;
WHEREAS, Lessor and Lessee entered into a Lease (DC 2012-378) with an effective
date of July 1, 2012, (lithe Lease") covering space described as Room 212, approximately
one hundred thirty (130) square feet of office space located at 117 NW Lafayette Avenue,
Bend, Oregon 97701 Deschutes County (the "Premises"); and
WHEREAS, the parties desire to make a change to the Lease;
NOW, THEREFORE, the parties agree that, effective March 1, 2013, the Lease is
hereby amended to read as follows:
10. Utilities, Services and Real Property Tax.
a) Lessor shall provide adequate heat, electricity, water, air conditioning, trash
removal service, and sewage disposal service for the Premises and janitorial services
for the common areas of the building. Lessor shall provide basic janitorial services for
the Premises. The cost of utilities for the Premises is included in the monthly rent.
Lessee shall pay Fifty Dollars ($50.00) per month for Internet oonneotion and Twenty
Do"ars ($20.00) per month for telephone service. Lessee shall pay for that service
within fifteen (15) days of invoice.
b) Lessee is assumed to be tax exempt as to real property tax liability on leased real
property as provided in ORS 307.112 and 307.166. Such status requires Lessee to
file for such exemption each year. Lessor agrees to cooperate and aid Lessee in all
reasonable respects with such application for exemption.
Except as otherwise provided in this Addendum, the terms and conditions of the Lease
remain in effect.
LESSOR: DATED this __day of _____, 2013
DESCHUTES COUNTY
By: ______________________________
Alan Unger, Chair
Deschutes County Board of Commissioners
MORE SIGNATURES FOLLOW
DC 2013~053
DC 2013-053 Page 1 of 2
LESSEE:
STATE OF OREGON acting by and through its
Department of Administrative Services
By: _______________________________
DATED this __day of ______, 2013
STATE OF OREGON, acting by and through its Department of
Consumer and Business Services, Building Codes Division
By: _______________________________
DATED this __ day of ______, 2013
DC 2013-053 Page 2 of 2