HomeMy WebLinkAboutRes 007 - Transfer Appropr - Gen Support SvcsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of February 25, 2013
Please see directions for completing this document on the next page.
DATE: February 15,2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-007, transfer of appropriation within the General
Fund Non-Departmental and in the General Support Services Finance Fund.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-007. The County was notified that the computer used for the
County's financial software (purchased in 2005) will no longer be supported by IBM and therefore
must be replaced. This was not anticipated at the time the FY 2013 budget was prepared.
FISCAL IMPLICATIONS:
An appropriation transfer of $41,000 from General Fund Non-Departmental Contingency to Transfers
Out-Finance and a transfer of appropriation from General Support Services Finance Contingency to
Capital Outlay of $41,000 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-007.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
REVIEWED
LEGAL COUNSEL
for Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 RESOLUTION NO. 2013-007 *
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail requesting a transfer of appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County Non-Departmental,
Contingency $ 41,000
TO: 001-4500-491.96-86 Deschutes County Non-Departmental,
Transfers Out -Finance (Fund 630) $ 41,000
FROM: 630-1400-501.97-01 Deschutes County Finance,
Contingency $ 41,000
TO: 630-1400-415.94-41 Deschutes County Finance,
Computer Hardware $ 41,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____th day of February, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEB ONE, Commissioner
PAGE I OF I·RESOLUTIONNO. 2013·007 (02/25/13)
Lacy Nichols
From: Marty Wynne
Sent: Friday, February 08,20138:15 AM
To: Lacy Nichols
Cc: Jeanine Faria
Subject: FW: Appropriation Transfer
Attachments: Appropriation Transfer Fund 630.xls
Please prepare transfer of appropriation. Thank you.
Marty
-----Original Message----
From: Jeanine Faria
Sent: Thursday, February 07,2013 12:08 PM
To: Marty Wynne
Cc: lacy Nichols
Subject: Appropriation Transfer
Marty,
Attached is the worksheet for the transfer of appropriation related to the purchase of the computer required for HTE
software. Please review, and then request that Lacy prepare the resolution.
Jeanine
1
Deschutes County
Appropriation Transfer Request
Line Number
Item (HTE 14 digit code)
1 001-4500-491.96-86
2 001-4500-501.97-01
3 630-1400-415.94-41
4 630-1400-501.97-01
TOTAL
Project
Code
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Transfers Out Finance (Fund 630)
Contingency Contingency
Capital Outlay Computer Hardware
Contingency Contingency
--------------
Current
Budgeted
Amount To (From)
-41,000
7,640,178 (41,000)
-41,000
234,727 (41,0001
7,874,905 -
Revised I
Budget
41,000
7,599,178
193,727
7,833,9051
A transfer of appropriation is required for the following reason and will be used for the following purpose:
The County was notified that the computer used for the County's financial software (purchased in 2005) will no longer be supported
by IBM and therefore needs to be replaced. This was not anticipated at the time the FY 2013 budget was prepared.
Fund:
Dept:
Requested by:
Date:
Gen Supp Svcs-Finance
Finance
Marty Wynne
217/2013
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