HomeMy WebLinkAboutDoc 086 - Humane Soc Redmond AgrmtDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 6,2013 @ 10:00
Please see directions for completing this document on the next page.
DATE: February 27, 2012.
FROM: Laurie Craghead Legal Phone # 541-388-6623
TITLE OF AGENDA ITEM:
Consideration of Board signature of Document 2013-086, A contract with the Humane Society of
Redmond for impounded and stray animal boarding services
PUBLIC HEARING ON THIS DATE? No
BACKGROUND AND POLICY IMPLICATIONS:
For many years, the County has contracted with the Humane Society of Central Oregon ("HSCO") and
the Humane Society of Redmond ("HSR") for the services of boarding and caring for impounded and
stray animals. The previous contract with both organizations was set to expire June 30,2012. Those
contracts were extended to January 1, 2013 and again to March 1, 2013 to allow time for negotiations
between the two organizations and the county for amendments in the terms.
The parties have agreed to the terms. The proposed contracts, 2013-085 and 2013-086, will be effective
March 2,2013 and will expire June 30, 2016. They amend the previous provisions by increasing the
amount to be paid for boarding animals and providing a different method of accounting for payments
for issuing dog licenses.
Per Deschutes County Code 2.37.070(B)(22), contracts with area humane societies involving the
"receipt, care for and disposition of stray domestic animals" may be awarded in any manner that the
County deems appropriate to meet the County's needs.
FISCAL IMPLICATIONS:
The fees to be paid to the Humane Society will increase from $26/day per dog and $5/day per cat to $40
and $10, respectively. This is the first increase in the fees paid since 2006 ..
RECOMMENDATION & ACTION REQUESTED:
Motion: Move Board signature of Document No. 2013-086 upon signature of Humane Society of
Redmond.
ATTENDANCE: Laurie Craghead
DISTRIBUTION OF DOCUMENTS:
Georgia Springer -Legal Department,
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This fonn is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Fonn is also required. If this fonn is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. In addition to submitting this fonn with your documents, please submit this fonn
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: 103106/12 Department: ~dministration!
Contractor/Supplier/Consultant Name: IHumane Society of Redmond!
Contractor Contact: Chris Bauersfe Contractor Phone #: 1541 j
!923-088~
Type of Document: Services agreement.
Goods and/or Services: Animal impoundment and maintenance care, providing
shelter, food, health care, adoption, transfer euthanasia and disposal of the animals
impounded. Also to provide education, community service and advertising to support
other programs provided.
Background & History: Current contract will expire on March 1, 2013. This contract
is effective March 2, 2013 and will expire on June 30,2016.
Agreement Starting Date: 103/02/13! Ending Date: 106/30/16!
Annual Value or Total Payment: 1$55,000 -estimated!
Insurance Certificate Receiied (cleck box)
Insurance Expiration Date:
Check all that apply:
~ RFP, Solicitation or Bid Process
D Informal quotes «$150K)
~ Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? ~ Yes D No
If No, has budget amendment been submitted? DYes D No
Is this a Grant Agreement providing revenue to the County?
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
D Yes ~ No
2/27/2013
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: DYes D No
Contact information for the person responsible for grant compliance:
Name:
Phone#:
L------l
Departmental Contact and Title: IErik Kropp, Assistant County Administrato~
Phone #: 541-388-6584
Department Director Approval: _____-------
Signature Date
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed.
Humane Society of Redmond, 1355 NE Hemlock Ave, POB 1404, Redmond, Oregon
97756
Official Review:
County Signature Required (check one): 0 BOCC 0 Department Director (if <$25K)
o Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____)
Legal Review Date
Document Number 2013-006
2/27/2013