HomeMy WebLinkAbout2013-03-18 Business Meeting Minutes
Minutes of Board of Commissioners’ Business Meeting Monday, March 18, 2013
Page 1 of 6
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org
MINUTES OF BUSINESS MEETING
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY, MARCH 18, 2013
_____________________________
Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend
__________________________
Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone.
Also present were Tom Anderson, Interim County Administrator; Erik Kropp,
Deputy County Administrator; Laurie Craghead, County Counsel; Rob Poirier,
9-1-1; Sheriff Larry Blanton; Nick Lelack and Cynthia Smidt, Community
Development; Tom Kuhn, Health Services; and four other citizens including Joe
Burns of KTVZ Channel 21 and Shelby King of the Bulletin.
Chair Unger opened the meeting at10:00 a.m.
1. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
None was offered.
3. Before the Board was Consideration of Chair Signature of Document No.
2013-094, an Intergovernmental Agreement with the Oregon Health
Authority regarding Public Health Services.
Tom Kuhn gave an overview of the item, which involves family planning
services for five years for County residents who are not on the Oregon Health
Plan but are below poverty levels.
Commissioner DeBone pointed out that the literature shows abstinence is the
first step in appropriate family planning.
Minutes of Board of Commissioners’ Business Meeting Monday, March 18, 2013
Page 2 of 6
BANEY: Move Chair signature.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
4. Before the Board was Consideration of Board Signature of Order No.
2013-014, Reopening the Public Hearing regarding a Board-initiated
Review of the Planning Division’s Approval of a Land Use Permit to
Establish Two Farm-help Dwellings in the EFU Zone (Applicant:
Simpson).
Cynthia Smidt explained that this involves a request for the record to be
reopened to allow for additional documents to be submitted into the record. It
changes the deadline dates for submittals and responses to the record.
DEBONE: Move approval, subject to changes in Section 3 as discussed.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
Before the Board was Consideration of Approval of the Consent Agenda.
BANEY: Move approval, except for the minutes of the March 13 work
session and the public hearing, which have not yet been reviewed.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Consent Agenda Items
5. Signature of Document No. 2013-100, an Acceptance Deed for a Temporary
Easement on Skyliners Road (Marion Forgatch and Gerald Patterson)
Minutes of Board of Commissioners’ Business Meeting Monday, March 18, 2013
Page 3 of 6
6. Approval of Minutes:
Work Session of March13, 2013
Business Meeting of March 6 and 13, 2013
Public Hearing on the South County Plan, held in Sunriver on March 12,
2013
CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY
SERVICE DISTRICT
7. Before the Board was Consideration of Signature of Order No. 2013-013,
Submitting to the Voters a Five-year 9-1-1 Local Option Tax Levy to Fund
9-1-1 Emergency Services, and Rescinding Order No. 2013-010; and
Approval of Chair Signature of the Notice of District Measure Election and
the Explanatory Statement for the Voters’ Pamphlet.
Laurie Craghead explained that this Order changes the language for the levy to
show the measure at 20 cents rather than 23 cents per $1,000 of assessed value.
This is within the timeline prior to the election to replace the original Order.
The Order rescinds the prior Order and withdraws what had been submitted,
and approves the new documents at the lower rate. Today is the deadline to
submit it.
Rob Poirier added that the rate was to be at the same rate as the current levy.
After public testimony and discussion about reserve amounts, the Board
decided to reduce the levy.
The District determined in the short-term it could operate under a lower levy
amount but not indefinitely. This recommendation comes after additional
analysis of expenses and reserves.
Chair Unger stated he appreciates citizens bringing this kind of thing up. In the
future they may attempt to get permanent funding for a more stable
organization. The Board does not want to assess more than needed.
Commissioner Baney added that this service is critical to public safety. They
have to do what is right today and plan for the future. What is critical is that the
levy ends June 30 and there will be no operating funds after that date.
Minutes of Board of Commissioners’ Business Meeting Monday, March 18, 2013
Page 4 of 6
Discussion is good, but they need to be mindful of the operating levy, as well as
plan for the future as they move forward. This is democracy at work. A citizen
group did look at these numbers and came back at 23 cents. They do not have
to assess the whole amount. But it is good to be able to make adjustments,
since this is democracy in action.
Commissioner DeBone said they don’t know what the future will bring, and
can’t know if this is the right number a few years for now. There are fourteen
different agencies that dispatch through 9-1-1 and depend on this service. He
hopes they can work towards a permanent levy in the future.
Tom Anderson said that if anyone thinks that the County is less than careful
about evaluating, he wanted people to know that there have been three separate
analyses and projections about funding 9-1-1. All groups came to the same
conclusion that the 20 cents is adequate but only for the short-term. There is a
possibility that some reserves may need to be used for operations. This was a
detailed and careful analysis for the next five years.
BANEY: Move signature of Order No. 2013-13.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
BANEY: Move Chair signature of the Notice of District Measure and
Explanatory Statement for the Voters’ Pamphlet.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
Citizen Larry Fulkerson commended the Board and staff for investigating his
concerns voiced at a previous meeting. He also met with law enforcement
directors and others. (A copy of his comments is attached for reference.)
He said that his wife has told him that the County is good about resolving
issues. For years he had a low opinion of government entities in general. That
opinion has improved recently. He admits his wife was right.
Minutes of Board of Commissioners’ Business Meeting Monday, March 18, 2013
Page 5 of 6
Staff and Bend Police Chief Sale convinced him of the needs of the District.
He feels taxpayer dollars will be spent widely. They have converted a
concerned citizen who was willing to spend $400 of his retirement income to
oppose the Measure, to someone who will spend the same amount now to
support the proposal. It was not an easy task to make this change, per his wife.
He looks forward to helping the 9-1-1 levy pass and work towards a permanent
levy.
8. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the 9-1-1 County Service District in the Amount of
$6,391.70.
BANEY: Move approval, subject to review.
DEBONE: Second.
VOTE: BANEY: Yes.
DEBONE: Yes.
UNGER: Chair votes yes.
CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
9. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for the Extension/4-H County Service District in the
Amount of $2,163.97.
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
RECONVENED AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. Before the Board was Consideration of Approval of Weekly Accounts
Payable Vouchers for Deschutes County in the Amount of $671,677.00.
______
DEBONE: Move approval, subject to review.
BANEY: Second.
VOTE: DEBONE: Yes.
BANEY: Yes.
UNGER: Chair votes yes.
11. ADDITIONS TO THE AGENDA
None were offered.
Being no further items discussed, the meeting adjourned at 10:25 a.m.
0(//{ ~
DATED this -/...--Day of ___~--+ 2013 for the
Deschutes County Board of Commissioners.
~~
Alan Unger, Chair ov-=
Ta~
ATTEST:
Anthony DeBone, Commissioner ~~
Recording Secretary
Minutes of Board of Commissioners' Business Meeting Monday, March 18,2013.
Page 6 of6
BOARD OF COMMISSIONERS' MEETING
REQUEST TO SPEAK
Agenda Item of Interest q I I LeY Y Date 3-/21-/7
Name L/f2!, /? ~ r-z,t L/L I%cS'~
Address ;;202 3tZ( ./...., e-/f:::w/ln-jC/Y
8 7:::;LI /)
Phone #s 5lfI-o/?7-<i?<i? y
E-mail address __~_ -' /~~IG:-Y./V @ C /'___----",-/_CV1-~__
-=:...-__ YA__41'(_______....... __~'H<.~=--_----,-
D In Favor D NeutrallUndecided D Opposed
Submitting written documents as part of testimony? DYes ffNo
March 18, 2013
Good morning again County Commissioners:
Thank you for giving me this opportunity to speak.
I would like to take this opportunity to commend you and County staff for addressing the
concerns I voiced on March 6, 2013 concerning the 911 levy proposal. You and staff
answered all my concerns in a very prompt, honest and respectful manner. I was very
impressed by the opportunity to meet with Bend Police Chief Sale, Sheriff Blanton and
Captain Utter of the Sheriff's Department, Interim County Administrator Tom Anderson, 911
District Director Rob Poirier, and you Commissioner Unger.
My wife, Carol, has had significant contact with Deschutes Co unty Staff concerning
disability issues in her role as a disability advocate. She said her experience has been
positive, that County staff have been courteous, and they address problems in a prompt and
effective manner. They resolve the problem, and take action to ensure that the problem
does not re-occur.
Personally, for years I have had a rather low opinion of Government entities in general,
although not specifically directed towards Deschutes County. Over the past 5 to 6 years
that opinion did not improve -until recently. For me, it has been particularly encouraging to
learn first-hand of you and your staff's ability to address issues ina prompt and effective
manner, and govern our County with integrity. It therefore does not pain me in the least to
admit that my wife was right. I actually have a lot of experience doing this.
On a more serious note, Deschutes County staff and Bend PO Chief Sale have convinced
me of the need for the current funds that the 911 District has in reserve, plus the obvious
need to have a temporary levy renewed. I have no doubt that our taxpayer dollars will be
spent wisely.
Through the use of effective communication skills, you have converted a concerned citizen
from someone who was willing to spend $400 of his retirement income to oppose the 911
levy in the Voters Pamphlet to someone who is now willing to spend $400 to support the
amended levy proposal. That was not an easy task, as my wife will attest to.
Congratulations on a job well done. I look forward to helping the 911 levy pass and
hopefully to help promote a more adequately funded permanent levy in the future.
Respectfully,
~~
Larry Fulkerson
ARGUMENT STATEMENT FOR COUNTY VOTERS' PAMPHLET (2013)
Ballot Title Caption: Five-year Local Option Tax for 911 Operations
Measure Number: Word Total (325 Maximum): _______
lEI Argument in Favor lEI Argument in Opposition
(Argument Statement Shall Be Typed)
"SEE ATTACHED"
t
I
1
I
I
I
I!
j
I Person responsible for the content of the Argument Statement:
(Typed) Larry W. Fulkerson
I
I
(Signed) X ,Ptt4<1<H We .~
",'
N/A
Name of the Organization the person represents, if any_
,
j
j
AlTACHMENT TO ARGUMENT IN FAVOR:
The 911 District Board is doing a very good job of insuring the 911 Center provides the
best possible service to the citizens of Deschutes County.
Originally I was opposed to this levy, however, after the County Commission amended
the levy amount and having participated in detailed discussions with the high level
management and elected officials who are charged with the oversight and planning of
911 services, I now support and fully agree with the need for this levy.
The 911 District does not receive sufficient funds from the current permanent levy to
continuously cover operations, technology and equipment expenses. At this time the
911 District must rely on a temporary levy for approximately one half of their funding.
Due to an insufficient stream of stable funding, the District has already delayed the
increase of staffing and the addition or implementation of new programs and equipment.
The 911 District must plan for growth in the County and the resulting demand on 911
services. They also face frequent expenses for technology, maintenance and upgrades
along with the current requirement to install a new, expensive and large scale Public
Safety Communication System throughout Deschutes County.
In my opinion, all of these factors justify the need for this levy to pass. Please join me
and support their critical mission by voting to approve this levy.
Larry W Fulkerson Date:
Deschutes County Board of Commissioners
1300 NW Wall St., Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
BUSINESS MEETING AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
10:00 A.M., MONDAY, MARCH 18,2013
Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend
I. PLEDGE OF ALLEGIANCE
2. CITIZEN INPUT
This is the time provided for individuals wishing to address the Board, at the Board's
discretion, regarding issues that are not already on the agenda. Please complete a sign-up
card (provided), and give the card to the Recording Secretary. Use the microphone and
clearly state your name when the Board calls on you to speak.
PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public
hearing will NOT be included in the official record ofthat hearing.
3. CONSIDERATION of Chair Signature of Document No. 2013-094, an
Intergovernmental Agreement with the Oregon Health Authority regarding
Public Health Services -Kathy Christensen, Health Services
Suggested Action: Move Chair signature ofDocument No. 2013-094.
4. CONSIDERATION of Board Signature of Order No. 2013-014, Reopening
the Public Hearing regarding a Board-initiated Review of the Planning
Division's Approval of a Land Use Permit to Establish Two Farm-help
Dwellings in the EFU Zone (Applicant: Simpson) -Cynthia Smidt, Community
Development
Suggested Action: Move Board Signature ofOrder No. 2013-014.
Board of Commissioners' Business Meeting Agenda Monday, March 18, 2013
Page 1 of4
CONSENT AGENDA
5. Signature of Document No. 2013-100, an Acceptance Deed for a Temporary
Easement on Skyliners Road (Marion Forgatch and Gerald Patterson)
6. Approval of Minutes:
• Work Session of March 13, 2013
• Business Meeting of March 6 and 13,2013
• Public Hearing on the South County Plan, held in Sunriver on March 12,
2013
CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE
DISTRICT
7. CONSIDERATION of Signature of Order No. 2013-013, Submitting to the
Voters a Five-year 9-1-1 Local Option Tax Levy to Fund 9-1-1 Emergency
Services, and Rescinding Order No. 2013-010 -Laurie Craghead, County
Counsel
Suggested Actions: Move Board signature ofthe Order, and Chair
Signature ofthe Notice ofDistrict Measure Election and the Explanatory
Statement for the Voters' Pamphlet
8. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the 9-1-1 County Service District
CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H
COUNTY SERVICE DISTRICT
9. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for
the Extensionl4-H County Service District
RECONVENE AS THE DESCHUTES COUNTY BOARD OF
COMMISSIONERS
10. CONSIDERATION of Approval ofWeek1y Accounts Payable Vouchers for
Deschutes County
Board of Commissioners' Business Meeting Agenda Monday, March 18,2013
Page 2 of4
11. ADDITIONS TO THE AGENDA
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS
192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
FUTURE MEETINGS:
(Please note: Meeting dates and times are subject to change. All meetings take place in the Board of
Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have questions
regarding a meeting, please call 388-6572.)
Monday, March 18
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, March 25
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, March 27
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
3:30 p.m. Public Safety Coordinating Council Meeting
Wednesday, April 3
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
Board of Commissioners' Business Meeting Agenda Monday, March 18,2013
Page 3 of4
Wednesday, April 10
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 15
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 22
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session -could include executive session(s)
Wednesday, April 24
10:00 a.m. Board of Commissioners' Business Meeting
1 :30 p.m. Administrative Work Session -could include executive session(s)
Monday, April 29
10:00 a.m. Board of Commissioners' Business Meeting
1:30p.m. Administrative Work Session could include executive session(s)
Wednesday, May 1
10:00 a.m. Board of Commissioners' Business Meeting
1:30 p.m. Administrative Work Session could include executive session(s)
PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues
relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation;
ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items.
Board of Commissioners' Business Meeting Agenda Monday, March 18,2013
Page 4 of4