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Home My WebLink About2013-03-27 Business Meeting Minutes Minutes of Board of Commissioners Business Meeting Wednesday, March 27, 2013 Page 1 of 5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, MARCH 27, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger and Anthony DeBone; Commissioner Tammy Baney was out of the office. Also present were Tom Anderson, Interim County Administrator; Erik Kropp, Deputy County Administrator; Jeanine Faria and Teri Maerki, Finance; Kathy Christensen, Health Services; media representative Shelby King of the Bulletin; and two other citizens. Chair Unger opened the meeting at 10:00 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT None was offered. 3. Before the Board was a Public Hearing. and Consideration of Board Signature of Resolution No. 2013-022, Adopting a Supplemental Budget for Fiscal Year 2012-13. Chair Unger opened the public hearing. Teri Maerki and Jeanine Faria explained the item. Tom Anderson noted that this issue will come before the Board as a part of the Budget Committee regarding a large Fair & Expo event that was anticipated but did not happen. They need funding to bridge this gap until the Family Motor Coach event takes place next fiscal year, which will more than make up for this shortfall. No public testimony was offered. Minutes of Board of Commissioners Business Meeting Wednesday, March 27, 2013 Page 2 of 5 This action also involves refinancing bonds. The refinancing of these general obligation bonds will result in a savings to the County of over $1 million over four years. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair vote yes. 4. Before the Board was Consideration of Board Signature of Document No. 2013-118, an Intent to Award Contract Letter for the Purchase of Pharmaceuticals for Health Services. Kathy Christensen provided a brief overview of the item. For many years, the Department purchased pharmaceuticals from Multnomah Central Stores. This change may save up to 15%, or about $25,000. There is already a contract in place since they were the only bidder. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair vote yes. Before the Board was Consideration of Approval of the Consent Agenda. DEBONE: Move approval. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair vote yes. Consent Agenda Items 5. Signature of Document No. 2013-115, a Deed of Dedication to the City of Bend of a Small Parcel (3 square feet) of County-owned Land for a Permanent Right-of-Way 6. Signature of Resolution No. 2013-021, Transferring Appropriations in the County Legal Fund Minutes of Board of Commissioners Business Meeting Wednesday, March 27, 2013 Page 3 of 5 7. Signature of Resolution No. 2013- 023, Transferring Appropriations from the General Fund, Non-Departmental to Fair and Expo Fund 8. Signature of Resolution No. 2013-024, Transferring Appropriations within the General Capital Reserves Fund 9. Signature of Resolution No. 2013-025, Transfer Appropriations to the Transient Room Tax Fund and Welcome Center Fund 10. Signature of Letters regarding the Upper Deschutes Watershed Council: Accepting the Resignation of tom Atkins, Steve Johnson, Sarah Laufer and Sarahlee Lawrence, and Thanking them for their Service; and Reappointing Herb Blank, Joanne Richter and Ted Wise through January 31, 2016 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $11,004.42. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair vote yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 12. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $7,218.64. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair vote yes. Minutes of Board of Commissioners Business Meeting Wednesday, March 27, 2013 Page 4 of 5 RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $720,299.66. DEBONE: Move approval, subject to review. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair vote yes. 14. ADDITIONS TO THE AGENDA Tom Anderson stated that Mike McArthur, the current Director of AOC, brought up SB 2870, which would allow counties to impose a tax on the sale of tobacco. Other counties have submitted letters of support and the local Health Department Director has also done so. If the Board so wishes, a similar letter could be prepared for Chair signature to go to the local delegation. Chair Unger said this is meant to help counties with their expenses, since most need additional revenue. Mr. Anderson stated that Commissioner Baney submitted an e-mail indicating support. The distinction between having th e ability to levy this tax and actually levying it was pointed out. She supports more local control over decision- making rather than having all go through at the State level. Commissioner DeBone stated he likes the option , but wonders how the counties can set up the process to receive funds. He does support local control. Chair Unger said that the letter would support other counties who may want to push this forward, even if Deschutes County does not plan to do so at this time. DEBONE: Authorize Chair signature of a letter of support for SB 2870. UNGER: Second. VOTE: DEBONE: Yes. UNGER: Chair vote yes. Being no further items to come before the Board, the meeting adjourned at 10:20 a.m. DATED this ;;{-Day of ~ 2013 for the Deschutes County Board of CommissionerS: Alan Unger, Chair Tam~r ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners Business Meeting Wednesday, March 27,2013 Page 5 of5 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388·6570 -Fax (541) 385-3202 -www.deschutes.org BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, MARCH 27, 2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and clearly state your name when the Board calls on you to speak. PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa public hearing will NOT be included in the official record ofthat hearing. 3. A PUBLIC HEARING and Consideration of Board Signature of Resolution No. 2013-022, Adopting a Supplemental Budget for Fiscal Year 2012-13 Marty Wynne, Finance Suggested Actions: Open hearing; take testimony; move Board signature of Resolution No. 2013-022. 4. CONSIDERATION of Board Signature of Document No. 2013-118, an Intent to A ward Contract Letter for the Purchase of Pharmaceuticals for Health Services -Kathy Christensen, Health Services Suggested Action: Move signature ofDocument No. 2013-118. CONSENT AGENDA 5. Signature of Document No. 2013-115, a Deed of Dedication to the City of Bend of a Small Parcel (3 square feet) of County-owned Land for a Permanent Right-of-Way Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 1 of8 6. Signature of Resolution No. 2013-021, Transferring Appropriations in the County Legal Fund 7. Signature of Resolution No. 2013-023, Transferring Appropriations from the General Fund, Non-Departmental to Fair and Expo Fund 8. Signature of Resolution No. 2013-024, Transferring Appropriations within the General Capital Reserves Fund 9. Signature of Resolution No. 2013-025, Transfer Appropriations to the Transient Room Tax Fund and Welcome Center Fund 10. Signature of Letters regarding the Upper Deschutes Watershed Council: Accepting the Resignation of tom Atkins, Steve Johnson, Sarah Laufer and Sarahlee Lawrence, and Thanking them for their Service; and Reappointing Herb Blank, Joanne Richter and Ted Wise through January 31,2016 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 11. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 12. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 13. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County 14. ADDITIONS TO THE AGENDA Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 2 of8 PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of Commissioners' meeting rooms at 1300 NW Wall St.• Bend, unless otherwise indicated. Jf you have questions regarding a meeting. please call 388-6572.) Monday, March 25 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, March 27 10:00 a.m. Board of Commissioners' Business Meeting Monday, April 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting 4:30p.m. County Administrator Candidate Reception Tuesday, April 2 8 a.m.-5 p.m. County Administrator Candidate Interviews Wednesday, April 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, April 4 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Tuesday, April 9 12:00 noon Family Access Network Luncheon -st. Charles Medical Center Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 3 of8 Wednesday, April 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Thursday, April 18 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, April 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, April 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, May 1 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Thursday, May 2 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 4 of8 Monday, May 6 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, May 8 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, May 9 7:00 a.m. Regular Meeting with the City of Redmond Council-Redmond Council Chambers Wednesday, May 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, May 16 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Monday, May 20 -Friday, May 24 Fiscal Year 2013-14 Budget Meetings and Hearings Monday, May 27 Most County offices will be closed to observe Memorial Day Wednesday, May 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 5 of8 Thursday, May 30 7:30a.m. Legislative Conference Call with Public Affairs Counsel Monday, June 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session{s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, June 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session{s) Wednesday, June 10 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session{s) Thursday, June 13 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Monday, June 15 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session{s) Friday, June 21 7:30 a.m. State of the CountylForecast Breakfast Bend Country Club Monday, June 22 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session{s) Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 6 of8 Wednesday, June 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, June 27 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Monday, June 29 10:00 a.m. Board of Commissioners' Business Meeting I :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, June 30 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, July 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, July 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, July 4 Most County offices will be closed to observe Independence Day Wednesday, July 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 7 of8 Thursday, July 11 7:00 a.m. Regular Meeting with the City of Redmond Council Redmond Council Chambers Monday, July 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, July 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, July 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, July 31 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) 3:30p.m. Public Safety Coordinating Council Meeting Wednesday, August 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (b), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, March 27, 2013 Page 8 of8