HomeMy WebLinkAboutDoc 118 - Intent to Award - Public Health MedsDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 27, 2013
DATE: March 20,2013
FROM: Kathy Christensen, Clinical Program Supervisor, Health Services, 322-7407
Nancy Mooney, Contract Specialist, Health Services, 322-7516
TITLE OF AGENDA ITEM:
Consideration of Board Signature of Intent to Award Letter #2013-118, declaring Smith Medical
Partners as selected vendor for the purchase of pharmaceuticals at 340B pricing at Deschutes County
Health Services, Public Health Division.
PUBLIC HEARING ON THIS DATE? No.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County Health Services, Public Health Division has prepared an Invitation To Bid (ITB)
for the pharmaceuticals that the department needs to purchase. Public Health has enrolled in the
340B Prime Vendor Program, established by the Health Resources and Services Administration
(HRSA) to increase the discounts already offered under the Section 340B of the U.S. Public Health
Service Act. The program provides discounts on outpatient drug purchases to 340B covered
entities such as public hospitals, community health centers, Title X grantees and other safety-net
healthcare providers serving low income and uninsured patients.
Public Health received one response to the ITB, which was from Smith Medical Partners. Smith
Medical Partners offers the products at the 340B pricing and free shipping. Public Health obtained
permission from the Board to order from Smith Medical Partners in the interim of accepting bids
from other vendors for pharmaceutical products. Public Health requests the Board's approval to
award the contract to Smith Medical Partners and continue ordering pharmaceuticals, as they are
the best vendor for the products the department needs.
FISCAL IMPLICATIONS:
Contraceptive items priced at the HRSA 340B Program rates. Rates are set by the HRSA and change
on a quarterly basis.
RECOMMENDATION & ACTION REQUESTED:
Board approval and signature of Document No. 2013-118, an Intent to Award Contract Letter.
ATTENDANCE: Kathy Christensen, Clinical Program Supervisor
DISTRIBUTION OF DOCUMENTS:
Executed documents to Nancy Mooney, Contract Specialist
March 27, 2013
Sent via First Class Mail and E-mail
Smith Medical Partners
960 Lively Blvd.
Wood Dale, IL 60191
RE: contract for purchasing reproductive and public health clinic medications, contraceptives,
devices and pregnancy tests, at or below the HRSA 340 B Pricing and Prime Vendor Program
rates.
NOTICE OF INTENT TO AWARD CONTRACT
In December 2012, Deschutes County, Oregon considered proposals for vendors who provide
reproductive and public health clinic medications, contraceptives, devices and pregnancy tests, at
or below the HRSA 340 B Pricing and Prime Vendor Program rates with the intent to award an
agreement to one or more contractor(s) who can offer all or most of the aforementioned items. It
was determined, after careful consideration, that the preferred vendor selected from the bidders
who chose to reply to the Invitation to Bid (ITB) will be Smith Medical Partners.
A copy of this Notice of Intent to Award Contract is being provided to the firm or individual that
submitted a proposal for this service. See attached list. Any firm or person who believes that they
are adversely affected or aggrieved by the intended award set forth in this Notice, may submit a
written protest within five (5) calendar days after the issuance of this Notice of Intent to Award
to the Board of County Commissioners of Deschutes County, Oregon, at the above address. The
five (5) day protest period will expire at 5:00 p.m. on Monday, April 1, 2012.
Any protest must be in writing and specify any grounds upon which the protest is based. If a
protest is filed, a hearing will be held at 10:00am on April 3, 2013, before the Board of County
Commissioners of Deschutes County, Oregon, acting as the Contract Review Board, at the
Deschutes County Services Building, 1300 NW Wall St., Bend, Oregon, 97701.
If no protest is filed within the protest period, this Notice of Intent to Award Contract becomes
an Award of Contract without further action by the Board of County Commissioners, unless the
Board, for good cause, rescinds this Notice before the expiration of the protest period.
The successful bidder on a Deschutes County project is required to execute the Contract. In
addition to the execution of Contract, the Contractor will be required to provide a certificate of
Commercial General Liability insurance.
If you have any questions regarding this Notice of Intent to Award Contract, or the procedures
under which the County is proceeding, please contact Holly Nyquist at 541-322-7440.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
DESCHUTES COUNTY, OREGON
_____________________________
ALAN UNGER, Chair
_____________________________
TAMMY BANEY, Vice Chair
_____________________________
ANTHONY DEBONE, Commissioner
Bidder’s List for the provision of public health clinic medications,
contraceptives, devices and pregnancy tests, at or below the HRSA 340B
Pricing and Prime Vendor Program rates
Sent via First Class Mail and E-mail
Smith Medical Partners
960 Lively Blvd.
Wood Dale, IL 60191
E-mail: anat.steinberg@smpspecialty.com