HomeMy WebLinkAboutRes 022 - Supplemental BudgetDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 25, 2013
Please see directions for completing this document on the next page.
DATE: March 20, 2013
FROM: Marty Wynne Finance (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-022, adopting a supplemental budget of the Deschutes
County Budget for Fiscal Year 2012-2013.
PUBLIC HEARING ON THIS DATE? YES
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-022 to adopt a supplemental budget and make appropriations
totaling $13,157,108. Funds included on the supplemental budget are the Public Health Reserve Fund
(261), Public Safety 1998/2002 General Obligations Fund (560), Fairgrounds Debt Service (590),
Fair & Expo Center Capital Reserve Fund (617).
FISCAL IMPLICATIONS:
The supplemental budget will increase the budget by $13,157,108. The total of the County budget after
adoption of the supplemental will be $289,878,440.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-022.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department 388-6559
Teri Maerki, Finance Department 388-6536
REVIEWED
LEGAL COUNSEL
For Recording Starn Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Adopting a Supplemental *
Budget of the Deschutes County Budget for * RESOLUTION NO. 2013-022
Fiscal Year 2012-2013 and Making Appropriations. *
WHEREAS, there are several funds in the Deschutes County 2012-2013 Budget that have
additional resources which were not ascertained at the time of the preparation of the budget which
requires a change in financial planning; and
WHEREAS, these additional revenues and expenditures must now be appropriated; and
WHEREAS, ORS 294.480 authorizes the adoption of a Supplemental Budget; and
WHEREAS, Notice of Supplemental Budget Hearing was published in the Bulletin on
March 20,2013; now, therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. The Board of County Commissioners hereby adopts the attached Supplemental
Budget for Fiscal Year 2012-2013, marked as Attachment "A," attached hereto and by this reference,
incorporated herein.
Section 2. The amounts set forth in the Adopted Supplemental Budget are hereby appropriated
in the amounts set forth in Section 1 of this Resolution.
Section 3. That the Finance Director makes the appropriate modifications to the 2012-2013
Fiscal Year Budget to reflect the adoption of the Supplemental Budget as set forth in Section 1 of this
Resolution.
DATED this ___th day of March, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE I OF I-RESOLUTION NO. 2013-022 (3/27/13)
Deschutes County FY 2013 Supplemental Budget -Attachment A
Fund I Account Code
261 Public Health Reserve Fund
Transfers Out-Public Health 261-2000-491.96-11
Transfers Out Category Tote/s
Reserve for Future Expenditures 261-2000-521.98-51
Reserve for Future Expenditure Category Tota/s
Total Public Health Reserve Fund Requirements
560 Public Saferl199812002 General ObliB!!tions
Bond Issuance Proceeds 560-0000-393.12-00
Premium -Bond Issuance 560-0000-393.12-01
Total Public Safety 199812002 General Obligations Resources
Debt Service -Principal 560-0800-471.80-21
Debt Service -Interest 560-0800-472.80-22
Debt Service -Bond Issuance Cost 560-0800-473.80-23
Debt Service Category Tota/s
Total Public Safety 1998/2002 General Obligations Requirements
590 Fairgrounds Debt Service
Bond Issuance Proceeds
Premium -Bond Issuance
Total Fairgrounds Debt Service Resources
Debt Service -Principal
Debt Service -Interest
Debt Service -Bond Issuance Cost
Debt Service Category Tota/s
Total Fairgrounds Debt Service Requirements
617 Fair and EX!;!Q Center CaRital Reserve
Transfers Out-Fair and Expo (Fund 618)
Transfers Out Category Tota/s
Reserve for Future Expenditures
Reserve for Futura Expenditura Category Tota/s
Total Fair and Expo Center Requirements
590-0000-393.12-00
590-0000-393.12-01
590-1400-471.80-21
590-1400-472.80-22
590-1400-473.80-23
617-9600-491.96-48
617-9600-521.98-51
I Adjusted
Budget
60,136
60.136
370,139
370.139
4301475
-
-
215201132
2,210,000
160,132
-
2.370,132
2 15201132
-
-
2.638.863
2,035,000
503,863
-
2,538,863
2.638.863
-
-
578,082
370,139
753,082
I Supplemental J
2,000
2,000
{2,000)
(2.000)
-
3,000.000
49,109
3.049 1109
3,005,000
18,549
25,560
3,049,109
3.049,109
9,640,000
467,999
10.1071999
9,970,000
60,720
77,279
10,107,999
10.107,999
50,000
50,000
{50,000)
(50,000) .
.
Revised JBudget Comments
62,136 Reimbursement for installation of air filters in schools in Sisters
62,136
368,139 Transfer Out increased for reimbursement to Public Health Dept
368,139
4301475
3,000,000 Bond proceeds from refunding
49,109 Bond proceeds from refunding
5.5691241
5,215,000 Principal payment required for refunding of general obligation bonds
178,681 Interest payment required for refunding of general obligation bonds
25,560 Cost of refunding of general obligation bonds
5,419,241
515691241
9,640,000 Bond proceeds from refunding
467,999 Bond proceeds from refunding
12.746.662
12,005,000 Principal payment required for refunding of general obligation bonds
564,583 Interest payment required for refunding of general obligation bonds
77,279 Cost of refunding of general obligation bonds
12.646,862
12!746,662
50,000 Fair & Expo Operations fund requires additional resources
50,000
528,082 Transfer Out added to increase available resources in Fair & Expo Fund
320,139
753,082
i
SUPPLEMENTAL BUDGET TOTAL $ 13,157,108
FISCAL YEAR 2013 ADJUSTED BUDGET 276,721,332
TOTAL REVISED 2013 BUDGET $ 289,878,440
Page 1 of 1
NOTICE OF SUPPLEMENTAL BUDGET HEARING
• For supplemental budgets proposing a change in any fund's expenditures by more than 10 percent
A public hearing on a proposed supplemental budget for Deschutes County for the current fiscal year will be held in the
William D. Barnes Room at the Deschutes Services Center located at 1300 NW Wall Street, Bend, Oregon.
The hearing will take place on March 27, 2013, at 10:00 a.m.
The purpose of the hearing is to discuss the supplemental budget with interested persons.
A copy of the supplemental budget document may be inspected or obtained on or after March 20,2013, at the Deschutes County
Board of Commissioners' Office located at 1300 NW Wall Street, Bend, Oregon, between the hours of 8:00 a.m. and 5:00 p.m.
SUMMARY OF PROPOSED BUDGET CHANGES
AMOUNTS SHOWN ARE REVISED TOTALS IN THOSE FUNDS BEING MODIFIED
FUND: Public Health Reserve Fund
Resource Amount Expenditure Amount
1 ....-~~-----..--_._.....-
1 Transfers Out 62,136
23-------·-2 Reserve f()r Future Expenditures _____~8,139 .
--_._....._-_...._3
Revised Total Fund Resources 430,4751 Revised Total Fund Requirements 430,4751
Comments:
Transfers Out to the Public Health Fund increases by $2,000 and Reserve for Future Expenditures decreases by $2.000. This transfer
will allow for reimbursement to the Public Health Fund for a grant to install air filters in schools located in Sisters. Other requirements
remain unchanged.
FUND: Public Safety 199812002 General Obligation Fund
Resource Amount Expenditure Amount
1 J30nd Issuance Proceeds _____~,OOO.OOO 1 Debt Service _.... ----_.--~___ 5,419.?~
2 Premium-Bond Issuance __ ..__ 49.109 2
3
---------------~
3 --_....__. --_....._.---
Revised Total Fund Resources 5.569,241 1 Revised Total Fund Requirements 5.569,241 1
Comments:
Proceeds from a General Obligation (GO) Bond Refunding increases resources and Debt Service expenditures by $3,049,109.
Other resources and requirements remain unchanged.
FUND: Fairgrounds Debt Service Fund
Resource Amount Expenditure Amount
1 Bond Issuance Proceeds .______9,640,009__ 1 Debt Service 12,646.862
2 Premium-Bond Issuance ~~!,999 2 ..---.....
3 .... ___._.___ ...
3
Revised Total Fund Resources 12,746,8621 Revised Total Fund Requirements 12,746.8621
Comments:
Proceeds from a General Obligation (GO) Bond Refunding increases resources and Debt Service expenditures by $10,107,999.
Other resources and requirements remain unchanged.
FUND: Fair & Expo Reserve Fund
Resource Amount Expenditure Amount
1 _.____.. _. __.___..... ______ .._. 1 Transfers Out _~,OOO.
23-------------2 Reserv.!' for FutUre Expenditures
3 --_.....__._-_....._
. 528,082
Revised Total Fund Resources 753,0821 Revised Total Fund Requirements 753,0821
Comments:
Authorizes Transfer Out to the Fair & Expo (Operations) Fund of $50,000 to replace an unanticipated decline in estimated revenue.
Reserve for Future Expenditures decreases by $50,000. Other requirements remain unchanged.
150·5IJ4..{)73-8 (Rev. 1-13)
Deschutes County
Supplemental Budget
FY 2013
RESOURCES
Line Number
Item (HTE 14 digit code)
Project
Code Description
Current Budgeted
Amount To (From)
Revised
Budget
1
-
-
TOTAL ---
REQUIREMENTS
•
line Number Category Description
Item (HTE 14 digit code)
Project
Code (Pers, M&S, Cap Out, Contingency)
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current Budgeted
Amount To (From)
Revised
Budget .
2 261-2000-491.96-11 Transfers Out Public Health (259) 60,136 2,000 62,136.
3 261-2000-521.98-51 Unappropriated Balance Reserve for Future Expend. 370,139 (2,000) 368,139
4
5
6
7 i
8 i
TOTAL 430,275 . 430,275 i
A supplemental budget is required for the following reasons and will be used for the following purpose:
The Board of County Commissioners voted on September 24,2012, to contribute $2,000 from Fund 261-Emergency Preparedness to the Clean Air Fund at the Bank
of Cascades. This grant is to help install air filters in the schools located in Sisters.
See attached minutes.
The grant was paid out of Fund 259. This transfer reimburses Fund 259 for the expenditure. Please credit to project code HAD.
Fund:
Dept:
Requested by:
Date:
261
Health Services -Public Health
Sherr! Pinner
10.23.12
Deschutes County
Supplemental Budget Request
RESOURCES
Line Number
Current
Budgeted Revised
Item (HTE 14 digit code) Description Amount To (From) Budget
1 560-0000-393-12-00 Revenues Bond Issuance Proceeds -3,000,000 3,000,000
2 560-0000-393.12-01 Revenues Premium -Bond Issuance -49,109 49,109
3 590-0000-393-12-00 Revenues Bond Issuance Proceeds -9,640,000 9,640,000
4 590-0000-393-12-01 Revenues Premium -Bond Issuance -467,999 467,999
TOTAL . 13,157,108 13,157,108
REQUIREMENTS
Line Number Category Description
Item (HTE 14 digit code)
(Pers, M&S, Cap Out,
Contingency)
(Element-Object, e.g. Time Mgmt,
Temp Help, Computer Hardware)
Current
Budgeted
Amount To (From)
Revised
Budget
5 560-0800-471.80-21 Debt Service Debt Service -Principal 2,210,000 3,005,000 5,215,000
6 560-0800-472.80-22 Debt Service Debt Service -Interest 160,132 18,549 178,681
7 560-0800-473.80-23 Debt Service Debt Service -Issuance -25,560 25,560
8 590-1400-471.80-21 Debt Service Debt Service -Principal 2,035,000 9,970,000 12,005,000
9 590-1400-472-80.22 Debt Service Debt Service -Interest 503,863 60,720 564,583
10 590-1400-473.80.23 Debt Service Debt Service -Issuance -77,279 77,279
TOTAL 4,908,995 13,157,108 18,066,103
A supplemental budget is required for the following reason and will be used for the following purpose:
Bonds were issued to refund the General Obligation Bond Refunding Series 2002. The proceeds of the new issue
will be appropriated Debt Service. The proceeds of the new issue and the refunding of the previous
issue have been allocated, proportionately, based on the principal balances of the refunded debt
Fund:
Dept:
Requested by:
Date:
GO Bonds DIS Pub SafetY & GO Bonds DIS Fairgrounds ,
Deschutes County
Supplemental Budget
Item Line Number Category Description
Current
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt, Temp Budgeted Revised
Item (HTE 14 digit code) Contingency) Help, Computer Hardware) Amount To (From) Budget
1 617 -9600-491.96-48 Transfers Out Transfers Out-Fair & Expo (Fund 618) -50,000 50,000
2 617-9600-521.98-51 Unapp Balance Reserve for Future Expenditures 578,082 (50,000) 528,082
Total Fund 617 578,082 -578,082
---------
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Due to the continuing impact to the economy, additional resources are required in the Fair & Expo Operating Fund. An
additional $50,000 will be transferred from the Fair and Expo Reserve Fund for Fair and Expo Operations.
Fund:
Dept:
Req uested by:
Date:
Fair and Expo
Fair and Expo
Dan Depotopulos
February 28, 2013