HomeMy WebLinkAboutRes 025 - Transfer Appropr - Room Tax-Welcome CenterDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of March 27, 2013
Please see directions for completing this document on the next page.
DATE: March 20, 2013
FROM: Marty Wynne Finance Phone # (541) 388-6559
TITLE OF AGENDA ITEM:
Consideration and signature of Resolution #2013-025, transfer of appropriation to the Transient Room
Tax Fund and the Welcome Center Fund from General Fund Contingency.
PUBLIC HEARING ON THIS DATE? NO
BACKGROUND AND POLICY IMPLICATIONS:
Consideration of Resolution #2013-025. Room Tax collections are estimated to be higher than
budgeted. The additional resources will be paid to COY A and to Law Enforcement District #2 (Rural)
from the Transient Room Tax and Welcome Center Fund. More room tax audits than anticipated were
conducted, postage fees are now being assessed and a refund was issued because of an audit review
therefore, additional appropriation is required.
FISCAL IMPLICATIONS:
A transfer of appropriation from General Fund Contingency to the Transient Room Tax Fund and the
Welcome Center Fund for Materials & Services for $744,650 is necessary.
RECOMMENDATION & ACTION REQUESTED:
Approval and signature of Resolution #2013-025.
ATTENDANCE: Marty Wynne
DISTRIBUTION OF DOCUMENTS:
Marty Wynne, Finance Department (541) 388-6559
REVIEWED
LEGAL COUNSEL
For Recording Stamp Only
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES COUNTY, OREGON
A Resolution Transferring Appropriations *
Within the Various Funds of the 2012-2013 * RESOLUTION NO. 2013-025
Deschutes County Budget and Directing Entries *
WHEREAS, attached is an e-mail from the Finance Department requesting a transfer of
appropriations, and
WHEREAS it is necessary to transfer appropriations within the Deschutes County Budget to
accommodate the request; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF DESCHUTES
COUNTY, OREGON, as follows:
Section 1. That the following transfers of appropriations be made:
FROM: 001-4500-501.97-01 Deschutes County General Fund,
Non Departmental, Contingency $ 744,650
TO: 160-9400-415.59-17 Deschutes County Transient Room
Tax, Law EnfDist 2-Rural $ 505,000
TO: 160-9400-480.70-35 Deschutes County Transient Room
Tax, Central Oregon Visitors Assoc. $ 125,000
TO: 160-9400-415.33-20 Deschutes County Transient Room
Tax, Auditing/Accounting Services $ 1,000
TO: 160-9400-415.59-98 Deschutes County Transient Room
Tax, Refunds $ 3,600
TO: 160-9400-415.61-61 Deschutes County Transient Room
Tax, Postage/Freight Out $ 3,000
TO: 170-9400-465.33-20 Deschutes County Welcome Center,
Auditing! Accounting Services $ 250
TO: 170-9400-465.59-98 Deschutes County Welcome Center,
Refunds $ 600
TO: 170-9400-465.61-61 Deschutes County Welcome Center,
Postage/Freight Out $ 200
PAGE 1 OF 2·RESOLUTION NO. 2013·025 (03127/13)
TO: 170-9400-480.70-35 Deschutes County Welcome Center,
Central Oregon Visitors Assoc. $ 106,000
Section 2. That the Finance Director make the appropriate entries in the Deschutes County
Budget document to show the above appropriations.
DATED this _____-day of March, 2013.
BOARD OF COUNTY COMMISSIONERS OF
DESCHUTES COUNTY, OREGON
ALAN UNGER, Chair
ATTEST: TAMMY BANEY, Vice-Chair
Recording Secretary ANTHONY DEBONE, Commissioner
PAGE 2 OF 2·RESOLUTlON NO. 2013-025 (03/27/13)
Lacy Nichols
From:
Sent:
To:
Cc:
Subject:
Attachments:
Follow Up Flag:
Flag Status:
Marty,
Cheryl L Circle
Thursday, March 14,2013 11 :57 AM
Marty Wynne
Lacy Nichols
Appropriation Transfer Request -Room Tax
Appropriation_ Transfers.0313.est.xls
Follow up
Flagged
As we discussed with room tax collections being higher than budgeted, please find attached the Appropriation Transfer
Request.
Cheryl
1
Deschutes County
Appropriation Transfer Request
Line Number
Project
Item (HTE 14 digit code) Code
2 160-9400-415.59-17
1 160-9400-465.70-35
3 160-9400-415.33-20
4 160-9400-415.59-98
6 160-9400-415.61-61
8 170-9400-465.33-20
5 170-9400-465.59-98
7 170-9400-465.61-61
9 170-9400-465.70-35
10 001-4500-501.97-01
TOTAL
Category Description
(Pers, M&S, Cap Out, (Element-Object, e.g. Time Mgmt,
Contingency) Temp Help, Computer Hardware)
Materials & Services Law Enforcement District 2
Materials & Services COVA
Materials & Services Auditing/Acct Svcs
Materials & Services Refunds
Materials & Services Postage
Materials & Services Auditing/Acct Svcs
Materials & Services Refunds
Materials & Services Postage
Materials & Services COVA
Contingency Contingency
Current
Budgeted Revised
Amount To (From) Budget
2,073,265 505,000 2,578,265
478,042 125,000 603,042
8,143 1,000 9,143
-3,600 3,600
-3,000 3,000
1,357 250 1,607
-600 600 I
-200 200
346,596 106,000 452,596
7,599,178 (744,650) 6,854,528
8,433,316 -7,928,316
A transfer of appropriation is required for the following reason and will be used for the following purpose:
Room Tax collections are estimated to be higher than budget. The additional resources will be paid to COVA and the transfer to the
Sheriff's F.und from the room tax fund will increase. Also, additional room tax audits were performed than budgeted in FY13, postage
costs are now being charged, and a refund was issued as a result of a audit review; therefore, additional appropriation is required.
Fund:
Dept:
Requested by:
Date:
Transient Room Tax & Welcome Center I
Transient Room Tax
~2013
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