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HomeMy WebLinkAbout2013-04-24 Business Meeting Minutes Minutes of Board of Commissioners’ Business Meeting Wednesday, April 24, 2013 Page 1 of 8 Deschutes County Board of Commissioners 1300 NW Wall St., Bend, OR 97701-1960 (541) 388-6570 - Fax (541) 385-3202 - www.deschutes.org MINUTES OF BUSINESS MEETING DESCHUTES COUNTY BOARD OF COMMISSIONERS WEDNESDAY, APRIL 24, 2013 _____________________________ Commissioners' Hearing Room - Administration Building - 1300 NW Wall St., Bend __________________________ Present were Commissioners Alan Unger, Tammy Baney and Anthony DeBone. Also present were Tom Anderson, County Administrator; Chris Doty and George Kolb, Road Department; Jeanine Faria, Finance; Tom Kuhn and Eric Mone of Health Services; Anna Johnson, Communications; Larry Blanton, Sheriff; Susan Ross, Property & Facilities; Kevin Harrison, Community Development; Laurie Craghead, County Counsel; and four other citizens , including media representative Shelby King of the Bulletin. Chair Unger opened the meeting at 10:03 a.m. 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT Tom Kuhn and Eric Mone came before the Board. Tom Anderson said that today is Environmental Health Day. The work that this group does is very important. They take a great deal of pride in working with customers and explaining State rules and the benefits of following them. This involves restaurants, and public facilities such as restrooms, pools and other locations. Chair Unger said that he judges how well they are doing by the number of calls he gets, and he receives few. They seem to look for solutions and provide good customer service. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 24, 2013 Page 2 of 8 Commissioner DeBone said that managing food, water and sanitation for the public is important. Life expectance has gone up greatly over the years in part due to these efforts. Commissioner Baney added that she is proud to work with this team and know they work with the public and State to make sure this works for all. Eric Mone said they need to reduce environmental health issues that can lead to human illness, suffering and even death. They visited 2,381 public facilities in 2012. At times people are not happy with what they are told, but these employees try to do a good job of educating them. About 99% of the time they have a good relationship with the operators of these businesses. Mr. Kuhn said he is the manager over these programs, and they are key to public health. It is important work and helps to keep health care costs down. 3. Before the Board was Consideration of Signature of Document No 2013- 169, a Federal Lands Access Match Program Agreement for Skyliners Road. George Kolb gave an overview of the item. As of October 1, 2012, the Forest Highway Program was dropped and the new program requires local entities to pay a 10.2% match. Previously it had been fully funded, but now will cost the County over $900,000. Mr. Doty said they suspended the 19th Street project and those funds went into the capital reserves fund. This amount can be used for the Skyliners project, but they are looking for other sources as well. This project is being reviewed by the STC Committee, as it is eligible for STC funds. Commissioner Baney asked if the 19th Street funds would have to be paid back, since it was based on federal funds to be used for environmental analyses. Mr. Doty stated they don’t know for sure, but are working with the State to change the 19th Street project to fit current plans. The scope might be modified and the remaining dollars could go towards those changes. Otherwise they would have to fall back on capital reserves. Chair Unger stated he is glad they are moving forward with Skyliners but is disappointed at the required match. Commissioner Baney added that this has to be paid anyway and is not a result of the delays the City of Bend has experienced in its water line project. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 24, 2013 Page 3 of 8 Mr. Kolb said this was originally planned by the federal government for 2016, but the County was able to move the project timeline up. Also, the County can use in-kind for the match, such as obtaining rights of way. BANEY: Move signature. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. 4. Before the Board was Consideration of Signature of Resolution No. 2013- 030, Initiating Legalization Proceedings for a Portion of O.B. Riley Road . Mr. Kolb said this covers a part of O.B. Riley Road. Eventually it will all need to be done, but there is an issue with drainage and truck traffic at this location. Tumalo Reservoir Road, which intersects, belongs to the State Park, and this is needed before they are approached to change the intersection. The legal description for the original road is hard to determine. They would take the as-traveled center line and go out thirty feet from that. There is no loss of land. DEBONE: Move signature. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 5. Before the Board was Consideration of Signature of Order No. 2013-017, Causing a Portion of O.B. Riley Road to be Surveyed, a Report from the Road Official, and Notice of the Legalization Process . DEBONE: Move signature. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 24, 2013 Page 4 of 8 6. Before the Board was Consideration of Chair Signature of Document No. 2013-043, a Notice of Intent to Award Contract Letter for the Grinding and Inlay of Day Road, La Pine. Mr. Kolb explained the project. There were four bids and the prices were good. Knife River was the low bidder. Asphalt prices have seemed to stabilized. DEBONE: Move Chair signature. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 7. Before the Board was Consideration of First Reading, by Title Only, of Ordinance No. 2013-012, Amending the City of Bend’s Urban Growth Boundary to Include a 12.44-Acre Property. Kevin Harrison explained the item. The property is located in the area off Skyliners Road. The purpose of the amendment is to allow the owner to develop the property for church purposes. This amendment will allow them to pursue utility needs. The City has gone through its process already. BANEY: Move first reading by title only. DEBONE: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Chair Unger did the first reading by title only. 8. Before the Board was Consideration of Signature of Resolution No. 2013- 033, Authorizing Full Faith & Credit Obligations for Jail Projects in an Amount Not to Exceed $8,700,000. Suggested Action: Move signature of Resolution No. 2013-033. Jeanine Faria said as part of the funding for the expansion of the jail, it is necessary to obtain obligation bonds. They would be issued the last week in June. The proceeds available for the project are $8.4 million. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 24, 2013 Page 5 of 8 Commissioner Unger said the process has already started. Sheriff Blanton noted that it has been a lot of work to get to this point. The population yesterday was 259, and it is cyclical. They are moving forward with the work and will stay on track with the sale of the bonds. They hope to have an open house by this time next year. In 1994, the current facility was built but there is a need for change and additional capacity. Susan Ross said there was a mandatory walk-through with bidders yesterday. They met on April 8 and are on target with the design development. It will then be full steam ahead to get it done with a minimal of disruption. They anticipate about June 7 for completion of construction documents. They have finished th e building review process on the medical unit portion. They expect to pre- package the site portion so while reviews are going on, they can start the site work. Chair Unger stated there is a need and they will do all they can to meet this need. It is an important project. Ms. Faria said on Friday that all the comments are due with the bond statement. There is a good team in place to handle this process. Commissioner Baney stated that the need is real and ongoing This is an example of needs versus wants. This is as trim as it can be; conservative, efficient and will do the job. They can do this without raising taxes. Rates are low and it is the right thing to do at this time. Sheriff Blanton noted that the goal is to have few, if any change overs. It is mostly jail beds to cover primary needs. Commissioner DeBone said this is a team effort and is to address public safety. Capacity has been needed for quite a while and he is glad the County is able to step up and do so. Sheriff Blanton stated that this in unheard of in the northwest. They want to enhance quality of life in this area, and this will go a long way towards that, without increasing taxes. It has taken a while but the end product is a good one. BANEY: Move signature. UNGER: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. Minutes of Board of Commissioners’ Business Meeting Wednesday, April 24, 2013 Page 6 of 8 Before the Board was Consideration of Approval of the Consent Agenda. Commissioner Baney noted a couple of corrections of the minutes. The April 10 work session refers to 300 homes on unprotected land, but those are not all in the Alfalfa area. Also, in the April 3 business meeting minutes, Measure 57 was referred to as Measure 54. DEBONE: Move approval with those changes. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. Consent Agenda Items 9. Approval of Document No. 2013-205, a Request by the Applicant in the John Johnson Vested Rights Proceeding to Allow Attorney Ed Fitch to Withdraw as the Applicant’s Counsel 10. Board Signature of Document No. 2013-179, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chodelski) 11. Signature of Document No. 2013-184, Gate Permit No. 13-001, for Peacock Lane (Applicant: Jake Polvi) 12. Signature of Document No. 2013-180, a Quitclaim Deed to Kelly Oberst regarding Foreclosed Property 13. Approval of Document No. 2013-177, Authorizing County Administrator and County Counsel Signatures on a Substitution of Trustee and Deed of Reconveyance (Bymes) 14. Signature of Resolution No. 2013-031, Transferring Appropriations in the County Communications System Fund 15. Signature of Resolution No. 2013-032, Authorizing the County Treasurer as the Official Identified for Requesting Services with Financial Institutions (Banks) on Behalf of the County 16. Approval of Minutes: Work Sessions of April 1, 3 and 10, 2013 Business Meetings of April 3 and 10, 2013 Minutes of Board of Commissioners’ Business Meeting Wednesday, April 24, 2013 Page 7 of 8 CONVENED AS THE GOVERNING BODY OF THE 9-1-1 COUNTY SERVICE DISTRICT 17. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the 9-1-1 County Service District in the Amount of $16,748.36. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. CONVENED AS THE GOVERNING BODY OF THE EXTENSION AND 4-H COUNTY SERVICE DISTRICT 18. Before the Board was Consideration of Signature of Resolution No. 2013- 026, Transferring Appropriations in the Extension and 4-H County Service District Fund. Mr. Anderson said this is a typical transfer to cover an expenditure. DeBone would like to review it further, so i t will be addressed at today’s Work Session. 19. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for the Extension/4-H County Service District in the Amount of $759.73. BANEY: Move approval, subject to review. UNGER: Second. VOTE: BANEY: Yes. DEBONE: Yes. UNGER: Chair votes yes. RECONVENED AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS 20. Before the Board was Consideration of Approval of Weekly Accounts Payable Vouchers for Deschutes County in the Amount of $588,63.75. DEBONE: Move approval, subject to review. BANEY: Second. VOTE: DEBONE: Yes. BANEY: Yes. UNGER: Chair votes yes. 21. ADDITIONS TO THE AGENDA Being no further items discussed, the meeting adjourned at 10:35 a.m. DATED this J1'!!: Dayof ~ 2013forthe Deschutes County Board of Commissions: ~~ Al(f:; Tammy Baney, Vice Chair ATTEST: Anthony DeBone, Commissioner ~~ Recording Secretary Minutes of Board of Commissioners' Business Meeting VVednesday,Apri124,2013 Page 8 of8 Deschutes County Board of Commissio ers 1300 NW Wall St., Bend, OR 97701-1 60 (541) 388-6570 -Fax (541) 385-3202 -www.deschutes. r BUSINESS MEETING AGENDA DESCHUTES COUNTY BOARD OF COMMISSIONERS 10:00 A.M., WEDNESDAY, APRIL 24,2013 Commissioners' Hearing Room -Administration Building -1300 NW Wall St., Bend 1. PLEDGE OF ALLEGIANCE 2. CITIZEN INPUT This is the time provided for individuals wishing to address the Board, at the Board's discretion, regarding issues that are not already on the agenda. Please complete a sign-up card (provided), and give the card to the Recording Secretary. Use the microphone and I clearly state your name when the Board calls on you to speak. I PLEASE NOTE: Citizen input regarding matters that are or have been the subject ofa puhlic hearing will NOT be included in the official record ofthat hearing. 3. CONSIDERATION of Signature of Document No 2013-169, a Federal Lands Access Match Program Agreement for Skyliners Road George Kolb, Road Department Suggested Action: Move signature ofDocument No. 2013-169. 4. CONSIDERATION of Signature of Resolution No. 2013-030, Initiating Legalization Proceedings for a Portion ofO.B. Riley Road George Kolb, Road Department Suggested Action.' Move approval ofResolution No. 2013-030. 5. CONSIDERATION of Signature of Order No. 2013-017, Causing a Portio ofO.B. Riley Road to be Surveyed, a Report from the Road Official, and Notice of the Legalization Process -George Kolb, Road Department Suggested Action: Move approval ofOrder No. 2013-017. 13 Page 1 of8 Board of Commissioners' Business Meeting Agenda Wednesday, April 24, 2 I 6. CONSIDERA TION of Chair Signature of Document No. 2013-043, a No~ice of Intent to Award Contract Letter for the Grinding and Inlay of Day Road, Ita Pine -George Kolb, Road Department . Suggested Action: Move Chair signature ofDocument No. 2013-043. 7. CONSIDERATION of First Reading, by Title Only, of Ordinance No. 20113­ 012, Amending the City of Bend's Urban Growth Boundary to Include a 12.44­ Acre Property -Kevin Harrison, Community Development Suggested Action: Move first reading, by title only, ofOrdinance No. 2013­m2 . i 8. CONSIDERATION of Signature of Resolution No. 2013-033, Authorizing\ Full Faith & Credit Obligations for Jail Projects in an Amount Not to Exceed $8,700,000 Marty Wynne, Finance Suggested Action: Move signature ofResolution No. 2013-033. CONSENT AGENDA 9. Approval of Document No. 2013-205, a Request by the Applicant in the J0m? Johnson Vested Rights Proceeding to Allow Attorney Ed Fitch to Withdraw ~s the Applicant's Counsel 10. Board Signature of Document No. 2013-179, an Acceptance Deed for a Temporary Construction Easement on Skyliners Road (Chodelski) 11. Signature of Document No. 2013-184, Gate Permit No. 13-001, for Peacock Lane (Applicant: Jake Polvi) 12. Signature of Document No. 2013-180, a Quitclaim Deed to Kelly Oberst regarding F orecl osed Property 13. Approval of Document No. 2013-177, Authorizing County Administrator anii County Counsel Signatures on a Substitution of Trustee and Deed of Reconveyance (Byrnes) 14. Signature of Resolution No. 2013-031, Transferring Appropriations in the County Communications System Fund Board of Commissioners' Business Meeting Agenda Wednesday, April 24, 2013 Page 2 of8 I i i 15. Signature of Resolution No. 2013-032, Authorizing the County Treasurer a,· the Official Identified for Requesting Services with Financial Institutions (Banks) on Behalf of the County . ! 16. Approval of Minutes: • Work Sessions of April 1, 3 and 10, 2013 • Business Meetings of April 3 and 10, 2013 CONVENE AS THE GOVERNING BODY OF THE 9-1-1 COUNTY i SERVICE DISTRICT . 17. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers f~ the 9-1-1 County Service District CONVENE AS THE GOVERNING BODY OF THE EXTENSION AND 4-~ COUNTY SERVICE DISTRICT . 18. CONSIDERATION of Signature of Resolution No. 2013-026, TransferrinJ Appropriations in the Extension and 4-H County Service District Fund I 19. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for the Extensionl4-H County Service District . RECONVENE AS THE DESCHUTES COUNTY BOARD OF COMMISSIONERS I 20. CONSIDERATION of Approval of Weekly Accounts Payable Vouchers for Deschutes County I 21. ADDITIONS TO THE AGENDA PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, April 24, 2013 Page 3 of8 FUTURE MEETINGS: (Please note: Meeting dates and times are subject to change. All meetings take place in the Board of i Commissioners' meeting rooms at 1300 NW Wall St., Bend, unless otherwise indicated. Ifyou have qUestiors regarding a meeting, please call 388-6572.) I Wednesday, April 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Monday, April 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, May 1 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, May 2 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Monday, May 6 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, May 7 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, May 8 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, May 9 7:00 a.m. Regular Meeting with the City of Redmond Council Redmond Council Chambets Board of Commissioners' Business Meeting Agenda Wednesday, Apri124, 201i3 Page 4 of8 Wednesday. May 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Thursday, May 16 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Monday, May 20 -Friday, May 24 Fiscal Year 2013-14 Budget Meetings and Hearings Thursday, May 23 6:00 p.m. (Tentative) Regular Meeting with the City of Sisters Council-Sisters City Ball Monday. May 27 Most County offices will be closed to observe Memorial Day Wednesday. May 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, May 30 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Monday, June 3 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session could include executive session(s) Tuesday, June 4 3:30 p.m. Public Safety Coordinating Council Meeting Board of Commissioners' Business Meeting Agenda Wednesday, April 24, 20ll Page 5 of8 Wednesday, June 5 10:00 a.m. Board of Commissioners' Business Meeting 1 :30 p.m. Administrative Work Session -could include executive session(s) Wednesday, June 12 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, June 13 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Monday, June 17 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Friday, June 21 7:30 a.m. State of the County/Forecast Breakfast -Bend Country Club Monday, June 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, June 26 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, June 27 7:30 a.m. Legislative Conference Call with Public Affairs Counsel Board of Commissioners' Business Meeting Agenda Wednesday, April 24, 2016 Page 6 of8 Monday, July I 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Tuesday, July 2 3 :30 p.m. Public Safety Coordinating Council Meeting Wednesday, July 3 10:00 a.m. Board of Commissioners' Business Meeting 1:30p.m. Administrative Work Session -could include executive session(s) Thursday, July 4 Most County offices will be closed to observe Independence Day Wednesday, July 10 10:00 a.m. Board of Commissioners' Business Meeting 1:30pm. Administrative Work Session could include executive session(s) Monday, July 15 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Thursday, July 11 l 7 :00 a.m. Regular Meeting with the City of Redmond Council -Redmond Council Chambe. Monday, July 22 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session could include executive session(s) Wednesday, July 24 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Board of Commissioners' Business Meeting Agenda Wednesday, April 24, 201(3 Page 7 of8 Monday, July 29 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Wednesday, July 31 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Monday, August 5 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) Tuesday, August 6 3:30 p.m. Public Safety Coordinating Council Meeting Wednesday, August 7 10:00 a.m. Board of Commissioners' Business Meeting 1:30 p.m. Administrative Work Session -could include executive session(s) PLEASE NOTE: At any time during this meeting, an executive session could be called to address issues relating to ORS 192.660(2) (e), real property negotiations; ORS 192.660(2) (h), litigation; ORS 192.660(2)(d), labor negotiations; ORS 192.660(2) (b), personnel issues; or other executive session items. Board of Commissioners' Business Meeting Agenda Wednesday, April 24, 20 Page 8 of8 3