HomeMy WebLinkAboutDoc 179 - Temp Easement - SkylinersDeschutes County Board of Commissioners
1300 NW Wall St., Suite 200, Bend, OR 97701-1960
(541) 388-6570 -Fax (541) 385-3202 -www.deschutes.org
AGENDA REQUEST & STAFF REPORT
For Board Business Meeting of April 24, 2013
DATE: ApriI15,2013
FROM: George Kolb, County Engineer Road 541-322-7113
TITLE OF AGENDA ITEM:
Consideration of Board signature of Document No. 2013-179, an Acceptance Deed for a Temporary
Construction Easement on Skyliners Road from Janice Chode1ski
PUBLIC HEARING ON THIS DATE? NO.
BACKGROUND AND POLICY IMPLICATIONS:
Deschutes County is working with the Federal Highway Administration (FHW A) to reconstruct
Skyliners Road. The reconstruction of Skyliners Road will involve widening the existing road out to a
width of34 feet to include six-foot bike lanes the entire length of the project. As a result of this
widening, the grade on several private residence driveways will be affected to the point that the
contractor will be required to enter onto private property in order to reconstruct the driveway to an
acceptable grade.
FHW A requires a construction easement from the individual property owners allowing the contractor
onto their private property to accomplish the work. These easements will be in effect until the
completion of the road project at which point they will no longer be in effect. On August 22, 2012, the
Board of County Commissioners signed Resolution No. 2012-104, approving the acquisition of these
temporary construction easements for the Skyliners Road Project.
FISCAL IMPLICATIONS:
The amount $850.29 required for this Temporary Construction Easement is budgeted in FY 2012-2013.
RECOMMENDATION & ACTION REQUESTED:
Move approval of Board signature of Document No. 2013-179, accepting the Temporary Construction
Easement from Janice Chodelski
ATTENDANCE: George Kolb, County Engineer
DISTRIBUTION OF DOCUMENTS:
Copy to Sheila OdIe (ext. 7148) at the Road Department after recording
DESCHUTES COUNTY DOCUMENT SUMMARY
(NOTE: This form is required to be submitted with ALL contracts and other agreements, regardless of whether the document is to be
on a Board agenda or can be signed by the County Administrator or Department Director. If the document is to be on a Board
agenda, the Agenda Request Form is also required. If this form is not included with the document, the document will be returned to
the Department. Please submit documents to the Board Secretary for tracking purposes, and not directly to Legal Counsel, the
County Administrator or the Commissioners. I n addition to submitting this form with your documents, please submit this form
electronically to the Board Secretary.)
Please complete all sections above the Official Review line.
Date: [April 15, 20131 Department: IRoadl
Contractor/Supplier/Consultant Name: panice Chodelskil
Contractor Contact: Contractor Phone #: 1541-550-723~
Type of Document: Acceptance Deed for a Temporary Construction Easement on
Skyliners Road from Janice Chodelski
Goods and/or Services: Temporary Construction Easement
Background & History: Deschutes County is working with the Federal Highway
Administration (FHWA) to reconstruct Skyliners Road. The reconstruction of Skyliners
Road will involve widening the existing road out to a width of 34 feet to include six foot
bike lanes the entire length of the project. As a result of this widening, the grade on
several private residence driveways will be affected to the point that the contractor will
be required to enter onto private property in order to reconstruct the driveway to an
acceptable grade. FHWA requires a construction easement from the individual property
owners allowing the contractor onto their private property to accomplish the work.
These easements will be in effect until the completion of the road project at which point
they will no longer be in effect. On August 22,2012, the Board of County
Commissioners signed Resolution No. 2012-104, approving the acquisition of these
temporary construction easements for the Skyliners Road Project.
Agreement Starting Date: IUpon Signatur~ Ending Date: lEnd o~
h~
Annual Value or Total Payment: 1$850.291
D Insurance Certificate Receiied (CieCk box)
Insurance Expiration Date:
Check all that apply:
D RFP, Solicitation or Bid Process
D Informal quotes «$150K)
D Exempt from RFP, Solicitation or Bid Process (specify -see DCC §2.37)
Funding Source: (Included in current budget? [R1 Yes D No
If No, has budget amendment been submitted? DYes D No
4/512013
Is this a Grant Agreement providing revenue to the County? DYes D No
Special conditions attached to this grant:
Deadlines for reporting to the grantor:
If a new FTE will be hired with grant funds, confirm that Personnel has been notified that
it is a grant-funded position so that this will be noted in the offer letter: 0 Yes D No
Contact information for the person responsible for grant compliance : Name :
Phone #:
Departmental Contact and Title: George Kolb, County Engineer
Phone #: 541-322-7113
Department Director Approval: _-",CAS~--"'~'-""OE.....II""'''--____ ~~
Distribution of Document: Who gets the original document and/or copies after it has
been signed? Include complete information if the document is to be mailed .
Official Review:
County Signature Required (check one): E9 BOCC D Department Director (if <$25K)
D Administrator (if >$25K but <$150K; if >$150K, BOCC Order No. _____)
~-1A 7-/) ' r i }
Legal Review v-!Y!~tZ, 1ftt.j;)' Date t -!)"' -I 3
Document Numbe C La 13 · 179
4 /5/201 3
For Recording Stamp Only
After record ing return to :
Deschutes County Road Dept.
61150 S.E . 27'h Street
Bend, Oregon 97701
TEMPORARY CONSTRUCTION EASEMENT
Janice Chodelski, Grantor, does hereby grant to Deschutes County, Oregon, Grantee, its
successors and assigns, a Temporary Construction Easement for construction purposes,
over and across the Grantor's property as described in Exhibit "A", attached hereto and by
this reference incorporated herein.
The true consideration for this conveyance is $850.29 and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged.
The Grantee's use of the easement shall include the right for the Grantee, its employees,
agents, assigns, contractors and employees of contractors , to enter and use the easement
area for construction work in connection with the Skyliners Road Reconstruction project.
The term and duration of this temporary construction easement shall be from Apil 1, 2013 to
the completion of the Skyliners Road Reconstruction project.
This document is intended to grant easements on the property described, not to convey fee
title or any interest in the underlying property except as expressly stated herein. The
easements granted shall not prevent Grantors from the use of said property provided,
however, that such use shall not be permitted to interfere with the rights herein granted.
Grantor shall not be permitted to endanger the lateral support of any facilities constructed
within or adjacent to the easements granted herein.
Grantor agrees that the consideration recited herein is just compensation for the property or
property rights conveyed, including any and all damages to Grantor's remaining property, if
any, which may result from the acquisition or use of said property and the construction or
improvement in the public way.
Grantor(s) hereby covenant(s) to and with Grantee that itltheyis/are the owner of said
property, which is free from all encumbrances, except for easements, conditions and
PAGE 1 OF 3-CONSTRUCTION EASEMENT AND ACCEPTANCE
2013-179
STATE OF OREGON )
) SS.
County of Deschutes )
Before me, a Notary Public, personally appeared Janice Chodelski and acknowledged
the foregoing instrument to be her voluntary act.
Dated this _-"--day of Mr»rr:h-20i·3I
':1wu~~
OFFICIAL SEAL NOTARY PUBLIC FOR OREGON
MARCIA A MADlEN
NOTARY PUBUC -OREGON
COMMISSION NO. 450815
My Commission Expires: T~{' I Lf-
MY COMM18SION EXPIRES JULY 21. 201 ..
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PAGE 2 OF 3 -CONSTRUCTION EASEMENT AND ACCEPTANCE
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ACCEPTANCE
Deschutes County, acting by and through its Board of County Commissioners, does hereby
accept the foregoing Temporary Construction Easement.
DATED this __day of ____________, 2013.
BOARD OF COUNTY COMMISSIONERS
OF DESCHUTES COUNTY, OREGON
ALAN UNGER, CHAIR
ATIEST:
TAMMY BANEY, VICE CHAIR
Recording Secretary
ANTHONY DEBONE, COMMISSIONER
STATE OF OREGON )
) SS.
County of Deschutes )
Before me, a Notary Public, personally appeared Alan Unger, Tammy Baney, and
Anthony DeBone, the above-named Board of County Commissioners of Deschutes County,
Oregon, acknowledged the foregoing instrument, on behalf of Deschutes County, Oregon.
I Dated this __day of ________, 2013.
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NOTARY PUBLIC FOR OREGON
My Commission Expires: _____
PAGE 3 OF 3 -CONSTRUCTION EASEMENT AND ACCEPTANCE
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EXHIBIT A
Tax lot 18-10-10AA 2400
A tract of land lying in the NEY4 of Section 10, Township 18 South, Range 10 East, W.M., Deschutes
County, Oregon and being a portion of lot 2, Block A, Skyliner Subdivision conveyed to Curtis J. and
Corinne Brawner in that Deed recorded August 18, 1992 in Volume 273, Page 2468 of Deschutes County
Deed Records, and being more particularly described as that portion of said lot 2 included in a strip of
land variable in width, lying on the northerly (left) side of the center line of the Skyliners Road legalization
Alignment as described in Exhibit B'of Deschutes County Commissioners Order 2012"()21 and depicted
on the legalization Survey filed in the County Surveyors Office as survey CS18386, which centerline is
described as follows:
Commencing at the 2-1/2" aluminum cap monumenting the corner common to Sections 2,3, 10 and
11 of Township 18 South, Range 10 East, W.M.; thence S62°30'19W a distance of 4378.16 feet to
Engineers Station 1101+45.88PC; thence 54.12 teet along the arc of a 525.00 foot radius curve to
the left, the long chord of which bears S44 °08'56"E a distance of 54.10 teet to Engineers Station
1102+00.00P.O.C., the Point of Beginning of the 2012 Skyliners Road legalization centerline
alignment; thence continuing along said curve 458.03 feet along the arc of a 525.00 foot radius curve
to the left, the long chord of which bears S72°05'44"E a distance of 443.64 feet; thence N82°54'39"E
a distance of 191.41 teet; thence 189.02 feet along the arc of a 1650.00 foot radius curve to the left.
the long chord of which bears N79°37'45"E a distance of 188.92 feet; thence N76°20'50"E a distance
of 82.66 feet; thence 426.09 feet along the arc of a 1400.00 foot radius curve to the left. the long
chord of which bears N67°37'42"E a distance of 424.45 feet; thence N58°54'34"E a distance of
655.62 feet; thence N58°24'23"E a distance of 655.63 feet; thence N58°23'23"E a distance of 330.96
feet; thence N58°49'23"E a distance of 721.66 feet; thence N58°07'23"E a distance of 291.14 feet;
thence N56°12'08"E a distance of 383.87 feet; thence N54°03'59"E a distance of 1557.69 feet;
thence 288.11 feet along the arc of a 2600.00 foot radius curve to the right. the long chord of which
bears N57°14'27"E a distance of 287.96 feet to a pOint of compound curvature; thence 350.00 feet
along the arc of a 1800.00 foot radius curve to the right, the long chord of which bears N65°59'09"E a
distance of 349.44 feet; thence N71°33'22"E a distance of 88.76 feet; thence 302.73 feet along the
arc of a 1541.08 foot radius curve to the right. the long chord of which bears N77°11'01"E a distance
of 302.24 feet; thence N82°48'41"E a distance of 55.01 feet; thence 333.02 feet along the arc of a
1832.75 foot radius curve to the right, the long chord of which bears N88°01'OO"E a distance of
332.55 feet; thence S 86°46'41"E a distance of 100.54 feet; thence 250.00 feet along the arc of a
1500.00 foot radius curve to the right, the long chord of which bears S82°00'12"E a distance of
249.71 feet to a point of compound curvature; thence 300.00 feet along the arc of a 2100.00 foot
radius curve to the right. the long chord of which bears S73°08'10"E a distance of 299.74 feet; thence
S69°02'37"E a distance of 504.61 feet; thence 1062.37 feet along the arc of a 1950.00 foot radius
curve to the left, the tong chord of which bears S84°39'04"E a distance of 1 049.28 feet; thence
N79°44'29"E a distance of 565.76 feet to centerline station 1203+44.68 at the west line of Section 2
of Township 18 South, Range 10 East. W.M., thence leaving said centerline and along said section
line SOoo08'53"W 732.62 feet to the 2-1/2" brass cap monumenting the corner common to Sections 1,
2,11 and 12 of Township 18 South, Range 10 East, W.M. Bearings are grid bearings based on the
Deschutes County Surveyor's Office Central Oregon Coordinate System.
The widths in feet of the strip of tand above referred to are as follows:
Station to Station Width in feet on Northerly (left) Side of Center line
1102+00.00 1144+04.75 30 parallel with centerline
1144+04.75 1144+04.75 30 in a straight line to 45
1144+04.75 1144+69.31 45 parallel with centerline
1144+69.31 1144+69.31 45 in a straight line to 30
1144+69.31 1203+44.68 30 parallel with centerline
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EXHIBIT A
Tax lot IS-10-10M 2400
Containing 968 square feet (0.02 acres) more or less lying outside of the legalized right-of-way of
Sky liners Road.
This tract is depicted on the attached map titled "Exhibit "An Sketch" which is incorporated herein by this
reference.
RENEWAL DATE: 121311
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RENEWAL DATE: 12131/!J